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Home My WebLink About05-03-99 ... (~ r r >I Hastings, Minnesota May 3, 1999 The City Council of the City of Hastings, Minnesota met in a regular meeting on Monday, May 3, 1999 at 7:00 p.m. in the City Hall Council Chambers, 101 4th St., East, Hastings, Minnesota Members Present: Councilmember Yandrasits, Riveness, Simacek, Johnson & Hicks Members Absent: Councilmember Moratzka & Mayor Werner Staff Members Present: Dave Osberg, City Administrator; Matt Weiland, Acting Community Development Director; Tom Montgomery, Public Works Director; and Shawn Moynihan, City Attorney Approval of Minutes Acting Mayor Hicks asked if there were any corrections or additions to the minutes of the regular meeting of April 19, 1999 and hearing none approved the minutes as presented. Council Items to Be Considered City Administrator Osberg recommended that the following changes and additions be made to the City Council Agenda: Item No.6-Barton Sand & Gravel Soil Processing/Bituminous Permit and Item No.7-Holst Soil Processing Permit be removed from the agenda since those are special use permits requiring six of seven City Councilmember to approve. Item No.1 Under Public Hearing-Changed to reflect a rezoning of the High School site, rather than a vacation of an easement. Item No.3 Under Community Development Director, Site Plan Review-Erickson Oil 18th & Vermillion St. should reflect action as site plan and special use permit. Item No.5 Under Community Development Director is added to reflect the 2nd reading of the rezoning for the Hastings High School site. Moved by Councilmember Simacek, seconded by Councilmember Johnson, to change the agenda and add the items as presented by City Administrator Osberg. 5 Ayes; Nays, None. Consent Agenda Moved by Councilmember Yandrasits, seconded by Councilmember Riveness, to approve the Consent Agenda as presented. 5 Ayes; Nays, None. I. Pay All Bills as Audited 2. Aquatic Center Grant Agreement State of Minnesota 3. Resolution No. 5-1-99-Capital Assistance Grant Agreement Amendment 4. Approve 1999-2000 Joint Powers Budget 5. Accept Inspec Inc., Proposal for Engineering Services for Reroofing Civic Arena 6. Barton Sand and Gravel Soil Processing/Bituminous Permit (Removed from Agenda) 7. Holst Soil Processing Permit (Removed from Agenda) 8. Resolution No. 5-2-99-Final Payment, Brown Minneapolis Tank, Ground Storage Tank, $25,700 9. Resolution No. 5-3-99-Dec1aring Utility Department Equipment Excess 10. Accept Proposal- TKDA-Update & Prepare Water System Comprehensive Plan II. Final Payment Bartley Sales (Arena)-$434.75 Hastings City Council Minutes for Re(1llar Meeting of Mi\Y 3, 1999 P~¡e 2 of~ r Public Hearing-2nd Reading of Rezoning Ordinance for Hastings High School Acting Community Development Director Matt Weiland presented to the City Council information regarding the proposed rezoning of the Hastings High School site ITom Agriculture to R-3 PRD Medium Density Residence. Acting Mayor Paul Hicks opened the Public Hearing at 7:04 p.m. for persons to comment on the proposed rezoning. Acting Mayor Hicks asked for any comments from the audience and hearing none closed the public hearing at 7 :05 p.m. Ordinance No. 443-2nd/Final Reading-Rezoning Ordinance-Hastings High School Moved by Councilmember Johnson, seconded by Councilmember Yandrasits, to approve Ordinance No. 443 an Ordinance amending Section 10.01, Subdivision I of the City Code rezoning from Agriculture to R-3 PRD Medium Density Residential. 5 Ayes; Nays, None. r Public Hearing-Easement Vacation-Sunny Acres 4 Acting Community Development Director Matt Weiland presented information on the proposed easement vacation in the Sunny Acres 4 Addition. Acting Mayor Paul Hicks opened the Public Hearing at 7 :06 p.m. and asked for comments from the audience, and hearing none closed the Public Hearing at 7:06 p.m. Moved by Councilmember Riveness, seconded by Councilmember Simacek, to approve Resolution No. 5-4-99. S Ayes; Nays, None Public Hearing-2nd Reading of Rezoning Ordinance-Wallin 9th Addition Acting Community Development Director Matt Weiland presented information on the proposed rezoning in the Wallin 9th Addition from Agricultural to R-l. Acting Mayor Paul Hicks opened the Public Hearing at 7:07 p.m. and asked for any comments from the audience, and hearing none closed the Public Hearing at 7:07 p.m. Ordinance No. 442-2nd/Final Reading-Rezoning Wallin 9th Addition Moved by Councilmember Yandrasits, seconded by Councilmember Johnson, to approve Ordinance No. 442 an Ordinance amending Section 10.01, Subdivision I of the City Code rezoning the Wallin 9th Addition from Agricultural to R-I Low Density Residence. 5 Ayes; Nays, None Award Contract-1999 Public Improvement Public Works Director Tom Montgomery presented the results of the bids received for the 1999 Street and Utility Improvement Program. Moved by Councilmember Johnson, seconded by Councilmember Simacek, to approve Resolution No. 5-5-99 receiving bids and awarding contract for the 1999 Street and Utility Improvement Program. S Ayes; Nays, None. Copy of resolution on file r r r r Hastings City Council Minutes for Re(1llar Meeting of Mi\Y 3, 1999 page 3 of..4 Soldiers and Sailors Cemetery Fence Public Works Director Tom Montgomery presented information on the Soldiers and Sailors Cemetery Fence bid presented by Selby Ornamental Iron Company. Moved by Councilmember Yandrasits, seconded by Councilmember Riveness, to approve the compromise bid submitted by Selby Ornamental Iron Company and allow the City to enter into an contract with Selby Ornamental Iron Company for furnishing and installing the ornamental fence around the Soldiers and Sailors Cemetery at a bid price of $27,944. The fence construction will not include a mow strip, and City forces will then be used to remove the existing fence. 5 Ayes; Nays, None. Site Plan and Special Use Permit Erickson Oil Acting Community Development Director Matt Weiland presented information on the proposed site plan submitted by Erickson Oil at 18th & Vermillion St. Moved by Councilmember Yandrasits, seconded by Councilmember Riveness, to approve the site plan for the Freedom Gas/Convenience Store and Car Wash, subject to the following conditions: I.) Site plan approval shall be contingent upon the site receiving special use permit approval for the use of the gas station. The proposed structure and accessory items including, but not limited to, the parking lot landscaping shall be completed pursuant to the approved site plan. Upon request for occupancy of the building, all uncompleted items contained within the site plan shall be addressed pursuant to City Code Escrow Agreements. The light pole in the northwest comer of the site shall be rotated clock wise to minimize the amount of spill over light onto the adjacent western property. As a condition of special use permit issuance, the applicant shall be required to manage the operation of the car wash, such that the use of blowers to dry the cars is mandated from November to April. The trees and bushes along the west side of the property shall be kept to allow for more buffering and screening. The applicants shall submit a revised site plan and incorporate Public Works Director Tom Montgomery's comments listed in his memo dated April 27, 1999 concerning the Freedom Station site plan before the City issues a building permit. Councilmember Yandrasits offered a friendly amendment requiring that no lighting shall be located on the west side of the canopy facing the existing residential area. Councilmember Riveness agreed to allow this as a friendly amendment. Acting Mayor Paul Hicks called for a vote on the action requested as amended, with the six conditions as outlined. 5 Ayes; Nays, None. 2.) 3.) 4.) 5.) 6.) Hastings High School Environmental Assessment Worksheet Decision Moved by Councilmember Simacek, seconded by Councilmember Johnson, to approve Resolution No. 5-6-99 a Resolution of the City Council of the City of Hastings adopting Findings of Fact and conclusions pertaining to the environmental assessment worksheet for the proposed Hastings High School and determining that an environmental impact statement is not required to be completed for said project. 5 Ayes; Nays, None. Copy of resolution on file. . . . IIMŸngs City Countil..Mjnutes for Re~~ay 3. 1999 Page 4 of 4 r Interim Adjustments Due to Administrative Assistant/City Clerk Vacancy Moved by Councilmember Riveness, seconded by Councilmember Yandrasits, approve the following interim adjustments due to the current vacancy in the position of Administrative Assistant/City Clerk: 1.) Adjust the monthly compensation of Carol Latham, Jane Toenjes and Tracy Souder by $200.00 per month for a period of time from March 24, 1999 through May 14, 1999. Grant Finance Director Lori Webster until July 1, 1999 to exceed the compensatory time maximum of 80 hours, with the understanding that her compensatory time shall not exceed 80 hours, after July I, 1999. S Ayes; Nays, None. 2.) Appointment of City Planner Moved by Councilmember Simacek, seconded by Councilmember Johnson, to approve the recommendation of the Administrative Committee. authorizing the appointment of Matt Weiland to the position of City Planner at a starting salary for the position of $3,700 per month. 5 Ayes; Nays, None. r Establishment and Appointment of Full-Time City Hall SecretarylReceptionist Moved by Councilmember Simacek, seconded by Councilmember Riveness, to authorize the establishment of a full-time City Hall Secretary/Receptionist position, and authorize the appointment of Adeline Schroeder to this position, effective May 4, 1999 at a starting wage of$12.10 per hour. 5 Ayes; Nays, None. Comments from Audience There were none. Unfinished Business City Administrator Dave Osberg reminded the public and the City Council of the open house scheduled for May 6, 1999 from 4:00 to 8:00 p.m. in the Community Room at the Hastings City Hall for further information on the City's Comprehensive Plan. New Business Acting Mayor Paul Hicks commented on the open house that was conducted at the new Senior Center on Sunday, May 2, 1999 and thanked all those involved with the Senior Center Project. Adjournment Moved by Councilmember Simacek, seconded by Councilmember Riveness, to adjourn the meeting at 7:40 p.m. 5 Ayes; Nays, None. r ø<;7-/!;;:- Acting May6r ATTES Administrator