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HomeMy WebLinkAbout03-15-99 '. , 't- ...' r- Hastings, Minnesota March 15, 1999 The City Council of the City of Hastings, Minnesota met in a regular meeting on Monday, March 15, 1999 at 7:00 p.m. in the City Hall Council Chambers, 101 4th Street East, Hastings, Minnesota. Members Present: Councilmember Yandrasits, Riveness, Johnson, Hicks, Moratzka & Mayor Werner Members Absent: Councilmember S imacek Staff Members Present: Dave Osberg, City Administrator; Tom Montgomery, Public Works Director; Matt Weiland, Acting Community Development Director; Marty McNamara, Parks & Recreation Director; David Gurney, City Engineer; Joyce P. Hottinger, Administrative Assistant/City Clerk; and Shawn Moynihan, City Attorney ,r--- Approval of Minutes Mayor Werner asked if there were any corrections or additions to the minutes of the regular meeting of March 1, 1999, and hearing none, approved the minutes as presented. Council Items to Be Considered Moved by Councilmember Hicks, seconded by Councilmember Moratzka, to remove item No. VIII-C-1, High School Hockey Locker Rooms at Civic Arena, from the agenda. 6 Ayes; Nays, None. (' Cpnsent Agenda Moved by Councilmember Riveness, seconded by Councilmember Yandrasits, to approve the Consent Agenda as presented. 1. Pay All Bills as Audited 2. City Hall and Police Station Cleaning Services 3. Application for Massage Therapist License 4. Amendment to Existing Massage Therapy Establishment License (Change 0/ Address/or Establishment) Pay Estimate #4, M.c. Magney Construction, Booster Station & Wellhouse Improvements, $134,097.25 Pay Estimate #8, Brown Minneapolis Tank, Ground Storage Tank, $22,615.51 Resolution No. 3-4-99, Supporting Repeal of the State Sales Tax for Local Government Purchases 6 Ayes; Nays, None. 5. 6. 7. (, -- r (' Hastines City Council Minutes for Regular Meetine of March 15.1999 Page 2 of 8 Public Hearing-1999 Improvement Program Mayor Werner opened the Public Hearing at 7:03 p.m. for the purpose of discussing the proposed 1999 Improvement Program. Public Works Director Tom Montgomery provided an introduction on the program. Comments Received for Project 1999-1, 4th & Spring Streets Mr. Roger Tonsager, 706 West 4th St., inquired whether the existing west side 4th Street sidewalk would remain. Public Works Director Tom Montgomery replied it would. Mr. Tonsager inquired whether the proposed widening would be taken from the north or south side of 4th Street. Public Works Director Tom Montgomery replied most will come from the south side, but some will come from the north side. Nancy Monroe, 223 West 3rd St., commented the sidewalk proposed for the project is too close to her home and distributed photographs of her existing sidewalk. Loretta Sieben, 301 West 3rd St., stated she was concerned about the assessment for a corner lot and problems created from dynamiting with the project. Public Works Director Tom Montgomery explained the City typically assesses the corner lot for half of the long side, and noted in the contractor preconstruction meeting, the City will advise the contractor to videotape the conditions of existing homes and garages along Spring St. Barb Ohman, 602 West 4th St., speaking on behalf of residents on the corner of 4th & Maple Streets, stated she favors installation of a four-way stop sign during or shortly after construction for the project. Ms. Ohman further expressed concerns about speeds increasing with the widened and smoother road and the impact on children in the neighborhood. Pam Thorsen, 315 Pine St., commented she would like to keep the existing sidewalk in place, and does not favor a new sidewalk for the project. Pete Gydesen, 220 West 3rd St., expressed concerns about the sidewalk impacting off street parking for his four-plex and provided photographs of his existing off street parking. Kathy March, 520 West 4th St., expressed concern about her yard being torn up during graduation ceremonies on the 11 th & 12th. Public Works Director Tom Montgomery explained construction typically begins the third week in May. Beverly Strong, 920 West 4th St., remarked on the impact of the project on an existing tree in her front yard and her newly installed driveway and sidewalk. Public Works Director Tom Montgomery replied Staff did their best to minimize impact on trees and will try to match up her existing sidewalk and driveways with the project. Ms. Edna Kilbride, 500 West 4th St., requested two box elder trees be removed and a driveway be installed with the project. Public Works Director Tom Montgomery replied the construction manager will be in contact with her before the project begins. Joe Kriha, 1016 West 4th St., expressed concern about his driveway angle into the garage, and recommended placement of the sidewalk on the south side of the street. Fred Weiland, 402 West 4th St., stated concerns regarding the intersection of Ashland & 4th Streets, and drainage issues related to the project. Loretta Sieben, 301 West 300 St., expressed concerns about access to her garage during the project. Public Works Director Tom Montgomery stated typically the City maintains a rough road for property owners to access their property. Jerry Kasel, owner of Sigma Tires, 320 Vermillion St., inquired whether they would be able to access their garage during the project. Public Works Director Tom Montgomery expressed that Staff would do their best to work around grading operations to allow individuals to access their properties. Dave Nolan, representing his father, Philip, at 653 West 4th St., inquired about the existing sidewalk and trees. Public Works Director Tom Montgomery noted the City had received a petition from five of the eight neighbors to remove the sidewalk. Mr. r Hastings City Council Minutes for Reg~lar Meeting of March 15. 1999 Paee 3 of 8 Montgomery noted Staff will attempt to preserve trees on 4th Street as well as replace any trees removed with the project. Mayor Werner noted the difficult decision before Council and related impacts on the neighborhood. He explained the City Council and Staff would try to attempt to minimize impact on the neighborhood. A citizen inquired, on the price of first block. Public Works Director Tom Montgomery, replied $21.43. Mr. Gydesen inquired about the impacts on his off street parking. Public Works Director Tom Montgomery stated an option may be to request Mr. Gydesen to extend his parking an additional five feet. r Comments Received for Project 1999-4, Forest Street Public Works Director Tom Montgomery noted this was a petition project. Roger Loesch, 1616 Forest, questioned whether properties were surveyed, and if correct footage readings are available. Public Works Director Tom Montgomery noted the City did not survey each specific lot, and will use Dakota County lot coordinates to determine lot widths. A citizen inquired about the interest on the assessments. Public Works Director Tom Montgomery explained if the project is constructed this year, residents in the fall of 2000, would receive a notice of a proposed assessment and what the interest would be. City Administrator Dave Osberg noted every property owner has, 30 days after the assessment hearing, to pay assessments interest free. Arlene Stein on behalf of parents, Leonard and Betty Rother at 1615 Forest Street, expressed concerns about the design of the project and the impact on trees, specifically the loss of a very large tree on her parents lot. Ms. Stein also expressed concerns that those who had signed the petition, did not know the plan would deviate from the standards. Lee Snobeck, 1619 Forest Street, thanked City Council and Staff for the opportunity to have an open house on the project and stated it would only be fair to take off three feet off each side rather than six feet off only one side. Public Works Director Tom Montgomery noted if six feet would be removed from only one side, the neighborhood would lose two large trees and possibly two additional trees. Comments Received for Project 1999-5, Hampton Bank Alley Virginia Brown, 1511 Vermillion Street, expressed concerns about drainage issues on to her property and accessibility for her daughter riding the TRAC bus daily. Eugene and Joanne Reinardy, 124 East 15th St., requested the City Council leave the alley as it is currently. Comments Received for Projects 1999-6, Bohlken 5th Addition Public Works Director Tom Montgomery introduced the item. No public comments were received on this item. Comments Received for Project 1999-7 & 1999-8, Replacement of the Westwood Lift Station & Replacement of the Fire Station Driveway Public Works Director Tom Montgomery introduced the item, no public hearing was actually required for this item. No Public Comments were received on this item. (' Mayor Werner asked if there were any additional comments on the 1999 Proposed Improvements Projects, and hearing none, closed the public hearing at 8:06 p.m. , . r Hastings City Council Minutes for Reeular Meeting of March 15. 1999 Page 4 of 8 r Resolution No. 3-5-99, A Resolution Ordering the Improvement and Preparation of Final Plans and Specifications for Project No. 1999-1, 4th Street & Spring Street & Storm Sewer Improvements Moved by Councilmember Hicks, seconded by Councilmember Moratzka, to approve Resolution No. 3-5-99, Resolution Ordering the Improvement and Preparation of final plans and specifications for Project No. 1999-1, 4th Street & Spring Street and Storm Sewer Improvements. Councilmember Riveness expressed concerns about off street parking impacts with only a 32 street width and stated he would like to see the street widened to 34 feet. Public Works Director Tom Montgomery responded Staff can investigate that option and clarified Staff proposed a minimum standard with proposed off street parking only on the north side. Councilmember Yandrasits inquired about the City standard width for a sidewalk. Public Works Director Tom Montgomery responded the City has adopted a standard 5 foot width sidewalk set a minimum distance of five feet behind the curb. Councilmember Hicks expressed concern about the proposed Spring Street sidewalk located to existing houses. Councilmember Yandrasits inquired about an existing good condition sidewalk on Spring Street. Public Works Director Tom Montgomery stated Staff will evaluate the area and if the sidewalk is not raised it may be possible to maintain the sidewalk. Councilmember Riveness inquired about the determination of the sidewalk along the bed & breakfast site. Public Works Director Tom Montgomery responded if the sidewalk needs to removed, the issue will come back to the City Council for further consideration. Moved by Councilmember Yandrasits, seconded by Councilmember Hicks, as a friendly amendment to the earlier motion to leave existing sidewalk in place along side Thorwood Bed & Breakfast. If the Engineering Department determines the walk needs replacement, the issue must be brought before the Council for action. Moved by Mayor Werner, seconded by Councilmember Hicks, to make an amendment to the earlier motion to adopt Resolution No. 3-5-99, to eliminate sidewalk reconstruction on Spring Street from 2nd to 4th Streets. City Council vote on the amendment: 6 Ayes; Nays, None. City Council vote on the motion to approve Resolution No. 3-5-99, a resolution ordering the improvement and preparation of final plans and specifications for Project No. 1999-1, 4th Street & Spring Street and storm sewer improvements, and to eliminate sidewalk reconstruction on Spring Street from 2nd to 4th Streets. 6 Ayes; Nays, None. Copy of resolution on file. r Resolution No. 3-6-99, Resolution Ordering the Improvement & Preparation of Final Plans & Specifications for Project No. 1999-4, Forest Street & Storm Sewer Improvements Moved by Councilmember Yandrasits, seconded by Councilmember Johnson, to approve Resolution No. 3-6-99 Resolution ordering the improvement and preparation of final plans and specifications for Project No. 1999-4, Forest Street & Storm Sewer Improvements. 6 Ayes; Nays, None. Copy of resolution on file. , , " (' Hastings City Council Minutes for Reeular Meeting of March 15. 1999 Page 5 of 8 Resolution No. 3-7-99, Resolution Ordering the Improvement & Preparation of Final Plans & Specifications for Project No. 1999-5, Hampton Bank Alley Improvements Councilmember Yandrasits inquired about the feasibility of constructing the alley as a one- way running north to south, so drivers can only exit onto 16th Street. Mayor Werner expressed concerns with the issue of creating a one way alley in regards to enforcement. Councilmember Moratzka inquired whether there were any traffic counts for the area. Virginia Brown, 1511 Vermillion Street described an incident of truck usage on the alley. Moved by Mayor Werner, seconded by Councilmember Hicks, to amend the earlier motion to reduce by one-half assessments for all property owners except the bank property; to reduce by 100% the Reinardy's assessment since there is no benefit gained since he has no access to his property; and Hampton Bank pays the benefit proposed to be assessed in the Feasibility Report. 6 Ayes; Nays, None. Copy of resolution on file. ( City Council vote on Resolution No. 3-7-99, Resolution Ordering the Improvement & Preparation of Final Plans & Specifications for Project No.1999-5, Hampton Bank Alley Improvements with the amendment to reduce by one-half assessments for all property owners except the bank property; to reduce by 100% the Reinardy's assessment since there is no benefit gained since he has no access to his property; and Hampton Bank pays the benefit proposed to be assessed in the Feasibility Report. 6 Ayes; Nays, None. Resolution No. 3-8-99, Resolution Ordering the Improvement & Preparation of Final Plans & Specifications for Project No. 1999-6, Bohlkens 5th Addition Street & Utility Improvements Moved by Councilmember Yandrasits, seconded by Councilmember Johnson, to approve Resolution No. 3-8-99, a Resolution Ordering the Improvement & Preparation of Final Pans & Specifications for Project No. 1999-6, Bohlkens 5th Addition & Street Utility Improvements. 6 Ayes; Nays, None. Copy of resolution on file. Resolution No. 3-9-99, Resolution Ordering the Improvement & Preparation of Final Plans & Specifications for Project No. 1999-7 & 199-8 Replacement of the Westwood Lift Station & Replacement of the Fire Station Driveway Moved by Councilmember Riveness, seconded by Councilmember Johnson, to approve Resolution No. 3-9-99, a Resolution Ordering the Improvement & Preparation of Final Plans & Specifications for Project No. 1999-7 & 1999-8, Replacement of the Westwood Lift Station and Replacement of the Fire Station Driveway. 6 Ayes; Nays, None. Copy of resolution on file. r Accept Bid and Authorize Purchase-Utility Department Generator Resolution No. 3-10-99 Moved by Councilmember Moratzka, seconded by Councilmember Johnson, to approve Resolution No. 3-10-99, a Resolution receiving bids and awarding contract for the Utility Department Portable Generator. 6 Ayes; Nays, None. Copy of resolution on file. ( Hastin2s City Council Minutes for Regular Meeting of March 15. 1999 Paee 6 of 8 Award Contract-Soldiers & Sailors Cemetery Fence Resolution No. 3-14-99 Moved by Councilmember Yandrasits, seconded by Councilmember Riveness, to approve Resolution No. 3-14-99, a Resolution receiving bids and awarding contract for furnishing and installing an ornamental metal fence around the Soldiers and Sailors Cemetery. 6 Ayes; Nays, None. Public Hearing-2ndlFinal Rezoning Ordinance-Highway 55 Retail Project, R-l, Low Density Residential, to C-4, Regional Shopping Center) Mayor Werner opened the Public Hearing at 8:40 p.m. for discussion on the Rezoning Highway 55 Retail Project. Acting Community Development Director Matt Weiland introduced the item. Mayor Werner asked if there was any comments on the issue, and hearing none, closed the public hearing at 8:41 p.m. Ordinance No. 440, 2odIFinai Reading-Ordinance No. 440-Rezoning Highway 55 Retailed Project (R~I, Low Density Residential, to C-4, Regional Shopping Center) Moved by Councilmember Hicks, seconded by Councilmember Moratzka, to approve a 2nd /final reading of Ordinance No. 440 to rezone parcels A+C (title survey) from R-l Low Density Residence to C-4 Regional Shopping Center. 6 Ayes; Nays, None. Copy of ordinance on file. r Resolution No. 3-12-99-Final Plat-Hastings Retail Moved by Councilmember Hicks, seconded by Councilmember Riveness, to approve Resolution No. 3-12-99 a Resolution of the City of Hastings approving the Hastings Marketplace Final Plat. 6 Ayes; Nays, None. Copy of resolution on file. Request to Schedule a Special Council Meeting for Monday, March 29 for Hastings Retail Development Agreement Moved by Councilmember Hicks, seconded by Councilmember Yandrasits, to order a special City Council meeting to be held on March 29, 1999 at 7:00 p.m. at Hastings City Hall. 6 Ayes; Nays, None. Resolution No. 3-13-99, Authorization to Condemnation, 4th Street Extension Moved by Councilmember Johnson, seconded by Councilmember Hicks, to approve Resolution No. 3-13-99 a Resolution directing the condemnation of right-of-way needed for the public purposes of constructing a public street and installing public utilities. 6 Ayes; Nays, None. Copy of resolution on file. r Resolution No. 3-11-99, Advanced Municipal State Aid Funds Moved by Councilmember Riveness, seconded by Councilmember Yandrasits, to approve Resolution No. 3-11-99, a Resolution requesting an advance of Municipal State Aid Funds. 6 Ayes; Nays, None. Copy of resolution on file. r Hastin¥s City Council Minutes for Reeular Meetine of March 15. 1999 Pa2e 7 of 8 Environmental Assessment Worksheet (EA W-New Hastings High School) Moved by Councilmember Moratzka, seconded by Councilmember Riveness, to approve the publication and distribution of the EA W for the proposed Hastings High School. 6 Ayes; Nays, None. Moratorium-Ordinance-Impound Car Lots Moved by Councilmember Riveness, seconded by Councilmember Johnson, to approve a 1 st reading and schedule a public hearing for April 5, 1999, of an Ordinance placing a moratorium on new impound lots for six months within the City of Hastings. 6 Ayes; Nays, None. r Personnel Policy Revisions Moved by Councilmember Yandrasits, seconded by Councilmember Johnson, to approve adoption of the following Personnel Policy revisions: Section 3.01, Equal Opportunity Employer; Section 3.05, Types of Employees; Section 3.25, New Employee Orientation; Section 3.65, Americans With Disabilities; Section 3.70, Drug Free Workplace Policy; Section 4.01, Working Hours & Attendance; Section 4.05, Lunch & Rest Breaks; Section 4.15, Smoking; Section 4.20, Employee Responsibilities; Section 4.25, Appearance & Dress; Section 4.30, Keys & Security; Section 4.35, Offensive Behavior/Sexual Harassment; Section 4.40, Code of Ethics; Section 6.05, Payroll Policies & Procedures; Section 7.01, Benefits Available; Section 7.05, Long Term Disability; Section 7.10, PERA; Section 8.01, Vacation Leave; Section 8.02, Sick Leave; Section 8:05, Holidays; Section 8.10, Personal Leave; Section 8.20, School Conference & Activities Leave; Section 8.35, Parenting Leave; Section 8:45, Severe Weather Conditions; Section 8.50, Election Day; Section 8.55; Bone Marrow Donation Leave; Section 9.01, Safety; Section 9.05, Workers' Compensation; Section 9.10, Managed Care; Section 9.20; Property Damaging Reporting. 6 Ayes; Nays, None. Aquatic Center Season Pass Photo Identification System and Aquatic Center Fees Moved by Councilmember Hicks, seconded by Councilmember Moratzka, to approve use of a photo identification card for Aquatic Center season pass holders and to approve the following fees for the Aquatic Center: 1999 Season Pass: Resident-$30 per person (unlimited admittance) (i.e. a season pass for a family of four will cost $120.00) Non-Resident-$40 per person (unlimited admittance) Daily Admission: $5 per person Under 42 Inches Tall: ($3.50 per person) 12 Mo. & Younger: Free After 5 p.m.: $3.50 per person Season passes will be sold at the City Hall beginning May 1, 1999, prior to the pool opening. When the Aquatic Center opens, season passes will be sold within the facility. ("' . . (' Hastings City Council Minutes for Regular Meeting of March 15.1999 Page 8 of 8 If season passes are purchased between the dates of May 1, 1999 and May 31, 1999 there will be a 5% discount on the total charge. These discounted passes are to be sold to Hastings residents only. 6 Ayes; Nays, None. Audience Comments There were no comments from the audience. Unfinished Business Mayor Werner thanked the Administrative Assistant/City Clerk Joyce Hottinger for her service for the City of Hastings. City Administrator Dave Osberg requested the Administrative Committee of the Council schedule a meeting to convene. Adjournment Moved by Councilmember Moratzka, seconded by Councilmember Hicks, to adjourn the regular meeting at 8:51 p.m. 6 Ayes; Nays, None. A TIES r Mayor ('