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HomeMy WebLinkAbout20070220 - VI-03Memorandum VI-3 To: Mayor Hicks and City Councilmembers From: Melanie Mesko Lee, Assistant City Administrator Re: Associate Planner/HPC Specialist Position Evaluation & Recommendation Date: February 15, 2007 Council Action Requested: Approve the attached Associate Planner/HPC Specialist job description and authorize staff to begin recruiting for this position. Background Information: As part of the 2007 budget, the City Council approved the creation of an Associate Planner/HPC Specialist position. The intent of this position is to provide assistance to the City's planning &HPC staff needs. Below is an evaluation of the position's proposed value. The position is closely aligned with the current Associate Planner/GIS Technician position, with a small focus on HPC issues as opposed to GIS issues. Therefore, it is recommended that the position be valued the same as the current Associate Planner/GIS Technician position. This is proposed to be anon-union, non-exempt position. If you have any questions about this memo, please do not hesitate to contact me. ~!tt of +iavtlr~5 • 1~1 F4Uwih Street Exert H~wii!~{?~., h1N 850:33.195 x:851-hH~23~ • t:5-~1~~:i7-4.7i3r • w«~`w L, hcrUn~;s m~.;~', Position Title: Department: Union: Exempt: Reports To: Normal Shift: Approved by CC: Associate Planner/HPC Specialist Planning/Historic Preservation No No Planning Director 8:00 a.m. - 4:30 p.m., Monday-Friday Full-Time Summary This is anon-union, non-exempt position that is primarily responsible for the coordination and enforcement of City Planning (75%) and Heritage Preservation (25%) functions in compliance with Hastings City Code. This position performs professional planning and heritage preservation work both in the field and in the office with considerable independence under the general supervision of the Planning pirector and HRA Director. Work will involve responsibility for investigating, inspecting, and providing information concerning City land use, zoning, subdivision, and heritage preservation regulations. This position involves reviewing, advising and inspecting the completion of various zoning, land use and heritage preservation applications. This position will also assist in preparation of reports and presentations to the Planning Commission, Heritage Preservation Commission, and City Council. Essential Duties & Resaonsibilities Planning (95%) • Responds to inquiries related to land use, zoning and subdivision issues. • Confers with property owners, builders, and developers on various land use, zoning, and subdivision issues. • Assists in the preparation and presentation of Planning Commission agenda and packets, City Council reports and presentation materials, and reports/information to other City commissions and committees as needed; including but not limited to the Natural Resources and Recreation Commission, Heritage Preservation Commission, and Economic Development Commission. • Reviews building permit applications to ensure compliance with land use and zoning. • Reviews requests relating to current and long-range planning issues. Grtr at HasU!-~s 7+?i FUU~t+~ Street. East Fia~Ur,ps, rdN SSC3i-1955 • y:651~tRG2;35t~ • t:Es57-43:-4x732 • wxw~ c~ hastln~s ~in.a Assoaate PlannerMPC Specialist Page 2 of 4 • Administers the necessary procedures and processes for various zoning, land use, and subdivision permits. • Enforces the City's zoning and subdivision ordinances as well as site plan and subdivision requirements. • Maintains property maps and records files in computer and hard copy format • Assists with Geographic Information System (GIS) mapping. • Keeps informed of all aspects of municipal planning and researches possible methods which can be used in the City of Hastings. Heritage Preservation f25%1 Act as primary contact for administration of the City of Hastings' Heritage Preservation Ordinance, act as staff support to the Heritage Preservation, and assist owners of designated properties. • Assist the public with preservation questions and applications for Certificates of Approval; coordinate property reviews with HPC agendas. • Monitor compliance with preservation ordinance and guidelines • Promote preservation awareness and ensure that current information is available to the public. • Maintain and continue surveys, nominations, designations and documentation of historic properties in Hastings. • Heritage Preservation Commission o Prepare agenda, minutes design reviews for meetings o Review Certificate of Approval applications and make recommendations based on ordinance and HPC guidelines o Attend HPC meetings and advise commissioners on questions and issues o Coordinate HPC approvals with Department of Building Safety and Planning Department for appropriate building and sign permits for applicable properties. Other • Performs special projects as needed. • Regular attendance is required. • Performs other duties and assumes other responsibilities as apparent or as delegated. These examples of areas of responsibility are intended only as an illustration of the various type of work pertormed, and are not meant to be all inclusive. The position description is subject to change as the needs of the employer and the requirements of the position change. Knowledge. Skills ~ Abilities • Knowledge of the theories, principles, and trends of municipal land use of planning and heritage preservation, and the ability to apply the knowledge of these concepts to current and long-range planning activities in the City of Hastings. • Ability to make effective public presentations both verbally with computer applications and in writing. • Knowledge of and ability to use ESRI GIS products in the preparation of maps, projects, and applications. Associate PlannedHPC Specialist Page 3 ~ 4 • Knowledge of and ability to use database software (i.e. Microsoft Access) • Ability to read and comprehend all types of maps and development plans, land use applications, taws and city policies as they relate to land use planning and zoning. • Ability to create reports and documents using computer technology. • Knowledge of Federal, State, Regional, and County regulations and policies as they relate to land use, planning, and heritage preservation. These include, but are not limited to: MUSA guidelines, wetland regulations, critical areas, Shoreland management ordinances, housing trends, and regulations. • Ability to communicate effectively and professionally with the public, developers, City Council, other City Commissioners, and City staff. • Ability to work independently with minimal supervision. Criteria to Qualify for this Position • Bachelors of Arts degree in urban planning, heritage preservation, or closely related field. • One-three years experience in public sector/municipal planning administration • EducatioNexperience with historic rehabilitation, restoration, or historic site management and maintenance, and/or with historic preservation administration at state or municipal level. • Considerable knowledge of computer applications to include word processing, spreadsheets, databases, and computer presentation software. • Working knowledge and experience using geographic information systems (GIS). • Experience working independently with strong self-motivation and time management skills. • Good verbal and written English communication skills. • A valid drivers license with Minnesota driving privileges. • Successful completion of a comprehensive background investigation. Desired Qualifications • Masters degree in urban planning, heritage preservation, or closely related field. • Over three years experience in public sector/municipal planning administration • Education/experience with historic rehabilitation, restoration, or historic site management and maintenance, and/or with historic preservation administration at state or municipal level. Competencies Common to All Citv Positions: • Develop and maintain a thorough working knowledge of all departmental and applicable City policies and procedures in order to help facilitate compliance with such policies and procedures by personnel. Assoaate PlannerJHPC Specialist Page 4 of 4 • bemonstration, by personal example, of the service, excellence, and integrity expected from all staff. • Develop respectful and cooperative working relationships with co- workers, including wilting assistance to newer staff so job responsibilities can be performed with confidence as quickly as possible. • Confer regularly with and keep immediate supervisor informed of all important matters which pertain to the applicable job functions and responsibilities. • Represent the City of Hastings in a professional manner to the general public and outside contacts and constituencies. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfulty perform the essential functions of this job. Reasonable accommodations maybe made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; talk or hear; stand; walk; use hands to finger, handle or operate objects, tools, or equipment; and reach with hands and arms; climb or balance, stoop, knell, crouch or crawl; taste and smell; lift of move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations maybe made to enable individuals with disabilities to perform the essential functions. Work is performed primarily in an office, and occasionally in outdoor settings. Work is often performed in emergency and stressful situations. The noise level in the work environment is generally quiet in office settings and may occasionally be loud. Supervision of Others: This position is not responsible for any oversight of other staff. Employee Initials: Date: Supervisor/ Dept. Head Initials: Date: CA/ACA initials: Date: The omission of speGhc statements Of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. The job description does not owutitute an employment agreement between the employer and empkyee and is subject to change by the employer as the needs of the empoyer and requirements of the job Gunge.