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Home My WebLink About20070319 - Minutes 20070305Hastings, Minnesota City Council Minutes March 5, 2007 The City Council of the City of Hastings, Minnesota met in a regular meeting on Monday, March 5, 2007 at 7:00 PM in the Council Chambers at the Hastings City Hall, 101 East 4"' Street, Hastings, Minnesota. Members Present: Mayor Hicks, City Councilmembers Alongi, Hollenbeck, Schultz, Slavik, and Riveness Members Absent: Councilmember Hazlet Staff Present: City Administrator Dave Osberg Deputy Clerk Adeline Schroeder City Attorney Shawn Moynihan Planning Director John Hinzman Fire Chief Mark Holmes Assistant Chief and Fire Marshal Mike Schutt Approval of Minutes: Mayor Hicks asked if there were any corrections to the minutes of the regular meeting of February 20, 2007. Hearing none, the minutes were approved as presented. Consent Agenda Moved by Councilmember Alongi, seconded by Councilmember Slavik to approve the Consent Agenda as presented. 1. Pay Bills as Audited 2. Declare Property Excess and Authorize for Salvage 3. Resolution-Reschedule Public Hearing to March 19 for Project 2007-1: 5"' Street Area Street and Utility Reconstruction 4. Approve Change Order #4-Well #8 Pumphouse: Magney Construction ($1,110.92) 5. Approve Change Order #1-Water Treatment Plant: Magney Construction ($8,698.26) 6. Approve Change Order#1-2006 Sealcoat Project: Pearson Bros. Inc. ($73,687.94) 7. Resolution-Accept Work & Finalize Project 2003-6: General Sieben Drive Extension & Bridge 8. 2007 Budget Adjustment for Recycling 9. Authorization to Transfer Funds and Purchase Communications Equipment 10. Resolution Correction: Final Plat #2006-53 -Pleasant Acres 2nd Addition 11. Participation in National Explorer Youth Leadership Academy 12. Resolution-Support Historic Tax Credit 13. Nick Clare Memorial Run 6 Ayes, Nays, None. Copies of resolutions on file. City of Hastings March 5, 2007 City Council Minutes Page 2 of 4 Award of Contract -Public Dock Permit City Administrator Dave Osberg recommended removal of item from agenda. Public Hearing -Vacation of Easement #2007-08 -County Crossroads Mayor Hicks opened the public hearing at 7:07 pm Planning Director Hinzman presented a report and staff recommends approval of the Vacation of Easement #2007-08 -County Crossroads. Hearing no further comments, Mayor Hicks closed the public hearing at 7:09 pm. Resolution- Vacation of Easement #2007-08: County Crossroads 3rd Addition Moved by Councilmember Alongi, seconded by Councilmember Schultz to approve the resolution as presented. 6 Ayes, Nays, None. Copy of resolution on file. Resolution-Final Ptat #2007-09: Crossroads Center East Mayor Hicks and Councilmember Alongi expressed concerns with noise levels. Planning Director Hinzman stated there is a 60 decimal maximum noise level mechanism in place. Councilmember Schultz was concerned with the parking issue as development continued. Moved by Councilmember Alongi, seconded by Councilmember Schultz to approve the resolution as presented. 6 Ayes, Nays, None. Copy of resolution on file. Resolution~pecial Use Permit #2007-05: Hastings Middle School (T-Mobile) Planning Director Hinzman gave a report and introduced Paul Harrington of T-Mobile who also gave a presentation. Councilmember Schultz asked about safeguards with the location so near a school. Planning Director Hinzman stated an 8 foot fence with locks will be in place around the tower and the first pegs for climbing will be 12 feet from the ground. Councilmember Alongi questioned the distance of the roof of the school to the tower, and the temptation of a teenagerjumping. Planning Director Hinzman said school officials will be made aware of concerns. Councilmember Riveness asked if this is the first tower to be erected in close proximity to a school or church. Paul Harrington of T-Mobile said no and there have been no problems that he was aware of in the past. Councilmember Slavik asked that neighbors receive a clarification notice to avoid apprehension. Moved by Councilmember Slavik, seconded by Councilmember Rivensss to approve the resolution as presented. 6 Ayes, Nays, None. Copy of resolution on file. Approve Roof Sign #2007-12-507 Vermillion Street {Johnson Schofield\GGG) Moved by Councilmember Slavik, seconded by Councilmember Alongi to approve as presented. 6 Ayes, Nays, None. City of Hastings City Council Minutes March 5, 2007 Page 3 of 4 Appeal of Denial of Write Off of Ambulance Bills (Gerald Erickson) Chief Mark Holmes and Mr. Gerald Erickson both gave presentations from their perspectives views concerning a write off and/or reduction of Mr. Erickson's ambulance bills following a deer accident on November 8, 2006 on Hwy 46/47. Councilmember Schultz questioned who makes the final decision on ambulance transports when a patient has made known they do not want a ride. Chief Holmes said the decision rests with the attending paramedic or the attending physician. If the patient is unable to make a rational decision or if walking is problematic, the paramedics use "implied consent" and are mandated to transport or risk liability due to abandonment. Councilmember Riveness questioned if Mr. Erickson had sustained a head injury. Chief Holmes informed council that Mr. Erickson had received a skull fracture in the accident. Mayor Hicks expressed concern about the City's liability and asked Chief Holmes if the Fire Department had a payment policy in place for hardship cases. Mayor Hicks hesitated to set a precedent on writing off an ambulance bill. Chief Holmes responded that the Fire Department has always been willing to accept monthly payments in any amount towards ambulance bills. Councilmember Riveness requested the Fire Department review their current policy and consider changing to reflect a minimum monthly payment. Councilmember Schultz asked Chief Holmes to research different avenues in both the state of Wisconsin where Mr. Erickson resides, and the state of Minnesota where he works to assist Mr. Erickson in paying his bill. Chief Holmes agreed to check on this request. Moved by Councilmember Alongi, seconded by Councilmember Slavik to deny appeal. 6 Ayes, Nays, None. Public Works Garage and City Hall Renovation Concepts and Architectural and Engineering Services Agreement City Administrator David Osberg recommended approval to proceed with TKDA to the next stage of design development and opinion of probable cost of renovation of City Hall and the Public Works Administration. Moved by Councilmember Riveness, seconded by Councilmember Hollenbeck to approve as presented 6 Ayes, Nays, None. CounciUStaff Goals Report and Schedule Special City Council Meeting on April 30, 2007 City Administrator David Osberg recommended scheduling a Special City Council Meeting on April 30, 2007 with the caveat of flexibility to reschedule if necessary depending on session work at the Capitol. City Administrator Osberg recommended another formal meeting be scheduled later this year to see if we the Council and staff are staying on track with the adopted goals and to assure that our new councilmembers are taking an active role in the different City Committees. Moved by Councilmember Slavik, seconded by Councilmember Hollenbeck to approve as presented 6 Ayes, Nays, None. City of Hastings March 5, 2007 City Council Minutes Page 4 of 4 First Reading/Schedule Public Hearing-Ordinance Amendment: Residential Solid Waste and Recycling Rate Adjustment Process City Administrator David Osberg recommended scheduling a Public Hearing on April 2, 2007 for two separate ordinances -one for solid waste price adjustment and one for recycling rate adjustment. Moved by Councilmember Slavik, seconded by Councilmember Riveness to schedule Public Hearing on solid waste rate adjustment. Moved by Councilmember Alongi, seconded by Councilmember Schultz to schedule Public Hearing on recycling rate price adjustment. Updates • March Sesquicentennial Event: Time Capsule on March 19 at 6:15 pm • Mayor Hicks reported that he had met last Monday with Mayor Coleman and discussed the traffic numbers and congestion along Hwy 61 and Hwy 95 as being comparable to the Crosstown traffic. Creating the Eastern Transportation Alliance to assure adequate funding in the future. • Public Safety Committee meeting with subcommittee Rural Fire Board on 3-12-07 • Subcommittee of the Economic Committee Chamber of Commerce Vermillion Master Plan Meeting on 3-13-07 7:30 AM at Merchants Bank Building • Charter Commission members are needed • Councilmember Schultz asked if any member could attend the ETA Meetings. Adjournment Moved by Councilmember Alongi, seconded by Councilmember Schultz to adjourn meeting at 7:50 p.m. 6 Ayes, Nays, None. Paul J. Hicks Adeline Schroeder Mayor Deputy City Clerk