HomeMy WebLinkAbout20070507 - VI-15/VI-16MEMO ~-is
VI-16
TO: Honorable Mayor and City Council members
FROM: Charlene A. Stark, Finance Director
RE: Budget Adjustments
DATE: May 1, 2007
Please see Darbie Johnson, Aquatic Manager's letter, which is attached for the devils on this
budget adjustment. Darbie is requesting to not purchase the Impeller Seal Kit (6,500), which is in
her 2007 budget and to use the funds for the following: Diving board, Computer software and
point of sale barcode readers, receipt printer and credit card readers.
Assistant Ciry Administrator is requesting a $2,500 budget adjustment from the Council & Mayor's
budget from line item (6450-miscellaneous) to line item (6323-conference 8 schools). This will
fund three members of the City's council to go to the annual conference put on by the League of
Minnesota Cities.
Council Action Requested:
Approve the Pool and Council-Mayor's 2007 budget adjustments.
Hastings Parks and Recreation Department ~ • , ~+ ~' `t~~
920 w. 10"' Street
Hastings, MN 55033
Phone651-480-6175 Fax 651-437-5396 FamilyAquaticCenter
www.ci.hastings.mn.us 901 Maple St.
Hastings, MN 55033
651-437-6999
2-20-07
To: Barry Bernstein
From: Darbie A.D. Johnson
Re: 2007 HFAC Update
Divine Board
After 8 years of use, it was decided to have our diving board sent in to be refinished. During the
2006 season the board was noticeably noisy and the bolt holes were growing. We were contacted
by the Duraflex Company in Nevada informing us that the board was non-repairable due to a rib
crack and large gouge. Duraflex filed a claim with the shipment company, Yellow Freight, for
damages, but Yellow Freight denied the claim. Rib cracks can occur due to extended use and it
cannot be determined if the crack occurred during shipment or due to use. Duraflex has a second
board that they will sell us for $2000.00. Anew Duraflex diving board will cost us
approximately $7000.00. My recommendation is to purchase the second Duraflex board.
Imaeller Seal Kit
At the conclusion of the 2006 season, we encountered problems with our strainer baskets in our
re-circulation system. I inquired with our chemical dealer and the original supplier on purchasing
new strainer baskets for our pumps. I was notified that our style of pumps and strainers are no
longer manufactured and replacement parts have been discontinued. The strainer baskets are vital
to keeping the water circulating throughout the pool as they capture large debris from entering the
impeller area of the pump. Without these baskets, the impeller would jam with debris and the
chemically treated pool water would not circulate and the water features would not operate. We
have temporarily repaired the existing baskets by having them welded. I have also contacted
Aqua Logic requesting they submit a proposal to the City on the cost of updating our pumps in
the future. In the 2007 budget we set aside $6500.00 for an impeller seal kit. With our pending
issues, I feel this purchase is unnecessary.
Point of Sale/Gift Card Program
As we continue to technologically advance in our customer service at the Hasting Family Aquatic
Center, unfortunately so does the cost. In the 2007 budget we set aside dollars for touch screens
and a new computer for our concession area. With that we will need to add a receipt printer and a
credit card swiper. In addition, we have evolved to a barcode gift card, punch card, and season
pass card to improve our customer service and convenience for our patrons. We have been
working with Premier POS on tailoring our program to our exact needs and those reports
requested by the Finance Department. I am requesting an ERF transfer to cover the costs of the
required equipment. Barcode readers, receipt printer, and credit card reader for a total cost of
$1216.23 to account 201-401-4240-6214 and for the cards and programming for a total cost of
$2470.80 to account number 201-401-4240-6319.
Please let me know if you have any questions.
Thanks!