HomeMy WebLinkAbout20070507 - VI-14~EMQ VI-14
TO: Honorable Mayor and City Council members
FROM: Charlene A. Stark, Finance Director
RE: Retirement-Finance Department
DATE: May 1, 2007
In January of 2007, the Finance department had a Gustavus student shadow our department for
3 weeks. During that time Ms. Pemble came to understand some of the inner workings of a
government finance department. Due to the retirement of one of the City's accountants the
Finance department is requesting to adjust the Finance department's budget in order to employ
Ms. Pemble as an intern for the summer. While we are in the process of filling the position, staff
and I will be shifting job duties around to ensure that proper internal control is in place and that
the most crucial of duties are completed in a timely manner. 1 would like to utilize Ms. Pemble in
areas such as bank deposit prep., accounts payable input, mailing checks, stuffing and
distributing payroll checks, and laser fishing our paper files.
In the 2007 budget there is a furniture line item of about $10,000 that will not be needed as the
department's reconstruction is near completion and all the furniture we had before was utilized
and only a few pieces were needed to be ordered to complete the move of employee's desks and
files. I request that the furniture line item be reduced by $4,700.00 and transferred to part-time
salaries and fica/medicare expenses.
Council Action Requested:
Approve the Finance budget adjushnent and approve the Hiring of an intern for the summer.