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To: Honorable Mayor and Distinguished Council Members
From: Kurt Stoudt, Facilities Manager
Subject: Rejection of Bid for City Hall Stone Step Renovation Project
Council Action Requested:
Reject the bid received for the reconstruction of the stone steps at City Hall and authorize going
out for bids later this year.
Background Information:
The City of Hastings received only one bid for the reconstruction of the stone steps at City Hall.
The bid received was for $94,696; there is $80,000 budgeted for this project.
It is my recommendation that the council reject this bid for the following reasons:
1. It is significantly above the budgeted amount;
2. It came to our attention that there were other interested bidders, and due to a
misunderstanding did not submit a bid.
3. The contractor who did bid the project has begun questioning the availability of
additional funds for the project, has questioned the construction process itself, and
has already broken commitments made to the architect. As a result, there are
concerns over the validity of the bid.
4. Upon further review with the architect, we believe that if the project is rebid later this
year, we will get more competitive bids.
I appreciate the council's consideration on this matter. If you have any questions please contact
me.
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