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Home My WebLink About20070521 - VI-16VI-16 City of Hastings Parks & Recreation Department ~zo w 1 odt st. Hastings, MN 55033 Ph: (651)480-6175 Fax:{651)437-5396 www.ci.hastings.tnn. us Aquatic Center 901 Maple St, Hastings, MN 55033 Ph: (651) 480-2392 Fax: (651)437-53J6 Civic Arena 2801 Redw~irtg Blvd. Hastings, MN 55033 Ph: (651)480-6195 F'ax: (651) 437-4940 MEMO Date: 5/16/07 To: Honorable Mayor and Council Members From: Barry Bernstein, Parks and Recreation Director Subject: Park hour Variance Background Information: New Life Congregation, 11245 Point Douglas Drive would like to conduct an outdoor movie night at Lions Park on June 15`h. The request is to allow for a variance regarding park hours of operation. Since it does not get dark until approximately 9 PM, New Life Congregation is requesting to allow them to be in the park past 10 PM, but not past 11 PM. REF: City CounciU new life congregation (2007 Kristen, We will absolutely need the park until 11:00 pm because we are going to show a movie and we are not able to start that until it is dark (around 9:OOpm). We will need to know as soon as possible as well so please confirm with us that this is ok. Thank you for your help! Sincerely, Ben Miller 218-831-5478 Parks and Recreation Department 920 W. 10th Street Hastings, MN 55033 Phone 651-480-6175 Fax 651-437-5396 www.ci.hastings.mn.us Facility and Equipment Rental Permit Application Application Date: ~ (,~ - V~ Applicant: (Please pnal): Address: I> 2u c,- D„ ,,.t ~„~ P,~.• Rental Date: ~ohe Phone: Day) Zt>? if31-Sv~Eve)kSRme Zip For Shelter Rentals: p .~ Intended use: I ~ Rental time: - - '-? I ~ Approx. # in attendance: k Rentals: Please check the facility you wish to rent Adams Roadside Wallin Vermillion Falls Other ~ l Please specify: (,-I ~h~~ RENTAL FEES: Resident Non-resident *Parks (C.P. Adams, Other City Pazks) $25 + tax $50 + tax - Includes up to S tables delivered ifneeded - Ifyau would like tables, please specify munber here: - *Open air shelters (Roadside, Vermillion Falls) $25 + tax $50 + tax *Enclosed shelter (Wallin) $35 + tax $55 + tax NOTE: A $100 deposit is required for the rental of Wallin Park sheher. The deposit can be paid at the time you pick up the key for this shelter and will be returned to you upon the return of the key and inspection of the facility by the Pazks and Recreation Department. The shelter key for Wallin park must be picked up by 4:30 PM 24 hours prior to your rental date. EQUIPMENT for Rent: Volleyball/13adminlon Set $20.00 + talc Deposit on any Softball Equipment $20.00 + lax equipment is SSQ Croquet Set $15.00 + lax (please include Bacce ball Set $10.00 + tax separate chetdc) Horseshoes (6) $5.00 + tax Picnic Srab ~ $35.00 + lax (PLryground balls, Frisbees, horseshoes, bocce ball, balls, bats, bases, helmets, and volleyball set, football, etcJ ATHLETIC FAC:1L1T1E8: Please check the type of facility requested Softball Basetrall _ Soccer Football (kher (Explain) Please list the park(s) you would like: P~mrits for athl~ir fp,-;litiec wit be considered by the following criteria Hasturgs resrdent groups (50% of the group must be from I3astuigs) * Business churches and schools located in Hastings * Registerod teams paficipating in city programs • Hastings non-profit civic organizations The rental fees for youth acliviges will only be assessed for ac/ivi[ies in additinn b the orgurdzrUirner games anrl/arpmclic~es. ~NTAL FEES: The cost of Vet's Softball Field is $40/$60 (residenUnon-resident) plus tax per field/hour. The fee for a soccer field is $20!$40 (resident/non-resident) plus tax per field/hour. The fees must be paid at least two days in advance. Tf lights are regttes6ed, an additional $ I S pcr hour fcc will be asscsscd PLEASE READ THE REVERSE SIDE OF THIS FORM BEFORE SIGNING General Guidelines for Facility and Field Reservations • Applicants who live or work in Hastings will receive priority reservations, • i,iqurn, wine, intoxicating and non-intoxicating malt liquor canrmt be consumed or possessed in city parks beriveen the hours of 6:00 p.m. and 8:00 a.m. with the exception of Vet's Park where ~Ir ynon-intoxicating malt liquor can be consumed or possessed and then only between the hours of 8:00 a.m. and 10:00 p.m. • Parking is allowed in parking lots only. No unauthorized vcluclcs arc permitted to be on Bass, sidcwallcs, trails, fields, etc. • Park closing time is 10:00 PM (10:30 PM at Vet's Patk) • If the facility you have reserved is being used by another group, and they refuse to leave, please call 911 non-emergencies (651-480-2300). • The City of Hastings reserves the right to deny or revoke a permit for noncompliance or if it is believed to be in the best interest of City facilities or park users. • All waste paper and other rubbish must be deposited in the appropriate receptacles. • No group may set up a tent or other temporary shelter without authorization from the Parks and Recreation Department. • Rentals for equipment and facilities are subject to a plicable Minnesota State sales Tax. • Proof of insurance in the minimum amount of $ (} (~ ~~~ must be pro~~ided. Shelter Rules • Rental of an open air shelter does not include exclusive use of the park facilities. • Rental of a park where there is no shelter includes the delivery of up to 5 picnic tables if needed. If you need additional tables, you may reserve some for an additional fee. • Renters may not display anything on park property without authorization from the Parks and Recreation Director. • The City of Hastings will provide additional picnic tables at an additional cost of $ ]0 per table plus sales tax. • Do not discard any hot charcoal in garbage receptacles. • You moat have this permit with you as proof of your reservation • Most shelters have electricity available. Please contact the Parks and Recreation Department prior to your event if electricity is needed. • If you reserve Wallin Park shelter, a walk through with a Parks and Recreation employee prior to your event is required. Please contact Kevin Smith at 480.6178 to schedule your walk through. Athletic Facility Rules • Athletic facilities maybe reserved by Castings groups, school, businesses, churches, and non-profit groups. • Requests for facilities will be based on availability and facility conditions. • The City provides ongoing maintenance to city owned facilities. Additional maintenance requests may be subject to additional costs as determined by the Parks and Recreation Director. • Permits for athletic facility use may be revoked if the City fcels a certain tacility is already at its capacity or believes damage may occur. This decision to grant or revoke a permit is solely in the discretion of the Parks and Recreation Drector or appointee. • Athletic facilities used for city or association programs w211 receive maintenance priority over rented facilities. • Tournaments will not be scheduled rain oz shine. The Parks and Recreation Department may cancel a tournament if conditions are such that damage to the field may occur. The persons and/or organizations renting the facilitks within the City of Hastings, by signing this and accepting the terms and agreements on this application, agrce to defend, indemnify, and hold harmless the City of Hastings, its officers and tmtpbyeea, for any damages to City property by participants or public involved in the use of the rented facility and agrees to assume all liability for the injury or death o[ any participant and public involved. Any damage to the facility or equipment shall be reported immediately. By stgntng this form, I acknowledge I hcrve read, understand and agree to arty and al! conditions set forth by the City of Hastings and the Park and Recreation Department. Appl cant Parks and Recreation Staff Signxtare 17f1`rce use only: _ Police Dept. Park Fce paid Deposited date Maintenance Dept. Other Key checked out Returned _ Deposit Returned Any issues? REF: Forma/picroic and batl Seld reservation 6 2006