HomeMy WebLinkAbout20070604 - VIII-A-2
VIII-A-2
MEMO
To: Honorable Mayor and City Council
From: Tom Montgomery
Date: May 30, 2007
Re: Approve Agreement with Dakota County for a Hastings Area Roadway
System Study
Council is requested to approve the enclosed agreement with Dakota County to
conduct an area roadway system study for the Hastings area. The purpose of the study is
to identify future County highway needs on the south and west sides of the City to
accommodate future City growth and traffic volume increases in the area. I have
enclosed a drawing illustrating the general scope of the study. This study was requested
by the City to be included in the County's capital improvement program for the past four
years as an analysis of a Hwy 316 bypass with a connection around the south of the City
to CR 47 and CR 46.
The transportation study proposals came in higher than expected at $100,000.
Under the County's standard cost sharing policy. the City is responsible for 45% of the
study cost or $45,000. The Engineering Department budget includes about $20,000 in
consultant funding that can be applied towards this study in 2007, leaving $25,000 that
will need to be budgeted in 2008 to meet the City's cost share for the project.
COUNCIL ACTION REQUESTED
Council is requested to approve the enclosed agreement for a Hastings area
roadway study, recognizing that a commitment is also needed to budget $25.000 for this
study in 2008.
CITY OF HASflN6S
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CITY OF HASTINGS
Dakota County, Minnesota
Resolution No.
08~05-03
RESOLUTION REQUESTING CSAH 47 REALIGNMENT AND HWY 316
BYPASS ALIGNMENT STUDY TO BE INCLUDED IN THE
DAKOTA COUNTY 2004-2008 TRANSPORTATION CIP
WHEREAS, Dakota County has asked cities and townships to request projects for
inclusion in the Dakota County 2004 to 2008 Transportation CIP; and
WHEREAS, an alignment study to determine a corridor for a realignment of CSAH 47
to align with a Hwy 316 bypass on the south end of Hastings roughly following I 70th St.
is important to the City of Hastings as a necessary step towards preserving the right of
way for a future road improvement and ultimate construction of the new roadways.
WHEREAS, Dakota County is requested to form a partnership with the City of Hastings,
Marshan Township, MnDOT, the Metropolitan Council, and area property owners and
take the lead in initiating an alignment study in 2004.
WHEREAS, the City of Hastings intends to participate in costs associated with the
proposed alignment study in accordance with applicable county cost sharing policies
~ and/or negotiated cost sharing agreements.
NOW, THEREFORE BE IT RESOLVED, the City of Hastings hereby requests that
the CSAH 47 alignment study be included in the Dakota County 2004 to 2008
Transportation CIP in 2004.
ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA, THIS 4th
DAY OF AUGUST, 2003.
Ayes: Counci1members Hicks, Hazlet, Yandrasits, ~ratzka, Riveness, and
Mayor Werner ~
Nays: None
Absent: Counci1member Schultz
Michael D. Werner, Mayor
ATTEST:
llWfttu 1 ,,lUJ\krr1v_
Melanie Mesko Lee, City Clerk (Seal)
DAKOTA COUNTY
DEPARTMENT OF TRANSPORTATION
AGREEMENT FOR PRELIMINARY ENGINEERING
BETWEEN
THE COUNTY OF DAKOTA
AND
THE CITY OF HASTINGS
FOR
DAKOTA COUNTY PROJECT NO. 97-65
AND
CITY OF HASTINGS PROJECT NO.
TO
Conduct an area roadway system study within the City of Hastings and adjacent areas
south and west in the City of Hastings, Marshan Township, and Nininger Township,
Dakota County.
Dakota County Project No. 97-65
April 5, 2007
THIS AGREEMENT, made and entered into by and between the County of Dakota, referred to
in this agreement as "the County", and the City of Hastings, referred to in this agreement as "the
City", and witnesses the following:
WHEREAS, under Minnesota Statutes Section 471.59, subd. 1, two or more governmental units
may enter into an Agreement to cooperatively exercise any power common to the contracting
parties, and one of the participating governmental units may exercise one of its powers on
behalf of the other governmental units; and
WHEREAS, the County and the City seek to conduct an area roadway system study within the
city of Hastings and adjacent areas south and west to identify arterial and collector roadway
needs associated with future Hastings area growth identified by regional and local plans; and
WHEREAS, the County and the City have included this study project in their Capital
Improvement Programs and will fund the study costs as allocated in this agreement; and
WHEREAS, the County and the City require professional services to conduct an area roadway
system study as set forth in this Agreement to determine future arterial and collector roadway
needs associated with future Hastings area growth.
NOW, THEREFORE, It is agreed that the County and the City will participate in the study costs
as set forth in this agreement:
1. Administration. The County will enter into a contract with the selected consulting firm
after obtaining review and approval by the City as to qualifications of the firm and cost of the
proposed study. The County will administer the contract with the professional consulting firm
and will coordinate the area roadway system study work of the professional consulting firm. The
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Dakota County Project No. 97-65
March 21, 2007
County and the City shall each retain final decision-making authority within their respective
areas of responsibility.
2. HastinQs Area Roadwav System Study. The area roadway system study shall be
defined as:
a. Public Participation
b. Agency Coordination
c. Impacts and Evaluation of Identified Improvements
d. Final Report and Presentation Materials
e. Community Coordination
The costs shall be cost-shared in conformance with the Dakota County Transportation plan in
the amount of 55% by the County and 45% by the City.
3. Plans and Specifications. A Request for Proposals was developed to select a consulting
firm to perform the area roadway system study. The deliverables for the study include:
a. All agendas, minutes, agency comments, public open house comments,
graphics, and presentation materials.
b. Final report consisting of executive summary, report, findings, recommendations,
impacts, appropriate graphics, presentation material, and appendices.
c. Electronic file copies of final reports and maps.
d. Consultant presentation of final report at final agency coordination meeting.
4. Payment. The County will act as the paying agent for payments to the consultant.
Payments to the consultant will be made as the project work progresses and when certified for
payment by the Dakota County Engineer. The County, in turn, will bill the City for their share of
the professional services as specified in paragraph 2. Upon presentation of an itemized claim
by one agency to the other, the receiving agency will reimburse the invoicing agency for its
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Dakota County Project No. 97-65
April 5, 2007
share of the costs incurred under this agreement within 30 days from the presentation of the
claim. If any portion of an itemized claim is questioned by the receiving agency, the remainder
of the claim shall be promptly paid and accompanied by a written explanation of the amounts in
question. Payment of any amounts in dispute will be made following good faith negotiation with
the consultant and documentation of actual costs incurred in carrying out the work.
5. Rules and Reaulations. The County and the City shall abide by Minnesota Department
of Transportation and Federal Highway Administration rules and State Statutes as applicable to
carrying out the work contemplated in the agreement.
6. Waiver. Any and all persons engaged in the work to be performed by the County shall
not be considered employees of the City for any purpose, including Worker's Compensation, or
any and all claims that mayor might arise out of said employment context on behalf of said
employees while so engaged. Any and all claims made by any third party as a consequence of
any act or omission on the part of said County employees while so engaged on any of the work
contemplated herein shall not be the obligation or responsibility of the City. The opposite
situation shall also apply: the County shall not be responsible under the Worker's Compensation
Act for any employees of the City.
7. Audits. Pursuant to Minnesota Statutes Sec 16 C. 05, Subd. 5, any books, records,
documents, and accounting procedures and practices of the City and the County relevant to the
Agreement are subject to examination by the City or the County and either the Legislative
Auditor or the State Auditor as appropriate. The City and County agree to maintain these
records for a period of six years from the date of performance of all services covered under this
agreement.
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Dakota County Project No. 97-65
March 21, 2007
8. Inteqration. The entire and integrated agreement of the parties contained in this
Agreement shall supersede all prior negotiations; representations or agreements between the
County and the Cities regarding the preliminary engineering services to be obtained; whether
written or oral.
u \}--f,ghvJey\;::\c:r:;'1.lErJ n2007\[i 765 has "J';<;
5
Dakota County Project No. 97-65
April 5, 2007
IN WITNESS THEREOF, the parties have caused this agreement to be executed by their duly
authorized officials.
CITY OF HASTINGS
RECOMMENDED FOR APPROVAL: By
Mayor
Public Works Director (SEAL)
APPROVED AS TO FORM: By
City Clerk
City Attorney
Date
------------------------------------------------------------------------------------------------------------------------
DAKOTA COUNTY
RECOMMENDED FOR APPROVAL: By
Physical Development Director
County Engineer Date
APPROVED AS TO FORM:
Assistant County Attorney
Date
COUNTY BOARD RESOLUTION
No. Date:
6