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HomeMy WebLinkAbout20070604 - VIII-A-1 VIII-A-l MEMO To: Honorable Mayor and City Council From: Tom Montgomery Date: May 30, 2007 Re: Approve MnDOT Joint Powers Agreement, Hwy 61 Wall Repair Design Council is requested to approve the enclosed joint powers agreement with MnDOT for design of the Hwy 61 historic walls repair. The joint powers agreement is a joint contract with the City and MnDOT contracting with MacDonald & Mack Architects to complete plans and specifications for the wall repair. The City's share of the design expense is not to exceed $60,600 or 38% of the $159,000 total design cost. Enclosed is a drawing illustrating the extent of the walls to be repaired as part of this project. In addition to the Hwy 61 wall repairs, walls along 7'h and 8th Streets as well as parts of 4 alleys would also be repaired. I have enclosed John Grossman's May 16th summary of the project for your information. FUNDING The HRA has budgeted $50,000 for the wall repair design. The HRA would pay the $60,000 design cost this year and be reimbursed the additional $10,000 over their budget from the construction bonds that would be sold for the project in 2008. FUTURE ACTIONS Once the design is near complete. stafTwill schedule an Operations Committee meeting to evaluate funding options and associated street improvement projects to be coordinated with the 2008 wall repair project. As noted in John's May 16 email, the total project cost is estimated at $820.000, with the City's share of the pr~jeet at $460,000 ($292,000 for the side streets and alleys and $168,000 cost sharing for the Hwy 61 walls). Neighborhood meetings will need to be held later this summer to discuss the extent of the project and to begin acquiring temporary easements/permits needed to repair the walls. From: John Grossman Sent: Wednesday, May 16,2007 I :56 PM Subject: Vermillion walls update Council and HRA members, Public Works, Heritage Preservation and HRA staff have all been working with MnDOT since 2002 to get the problem with failing walls fixed. MnDOT has been shoring up the walls as needed with plywood. The walls on Vermillion are in MnDOT right of way and the walls on7th, 8th and alleys are in City right of way. MnDOT accepts that they had a responsibility. Not having budgets for this project, they applied for and received a Federal TEA 21 grant for $230,000 which was a preliminary estimate of repair costs. They also applied for a Byways grant but were not funded MnDOT contracted with McDonald and Mack, a historic architecture firm to study and make recommendations for the reconstruction. TKDA is the engineering consultant. Based on their report, the estimated cost is now $527,000 on Vermillion and $292,000 on 7'h, 8th and the alleys. MnDOT proposed that the work on all the walls by handled as one design and construction project, with the City and State sharing the cost proportionately. That makes more sense and should be a little more economical than having both jurisdictions do it separately. Both the long lead time and the expected high costs are due to the historic character of the walls. Four of the nine properties involved are listed on the National Register and the others are in the Old Hastings District Because of this, and the use of federal funds, the work has to meet high historic guidelines for preservation. The walls have to be repaired and reconstructed to preserve the original appearance and materials to the extent possible. The highest walls will need a new support wall concealed behind them to withstand the soil and water pressure. The design and construction documents phase is planned to start July 1. In the next month Public Works will be asking Council to enter a Joint Powers Agreement for design. Later in the fall Council will be asked to order a feasibility report for reconstruction of the streets and sidewalks and adjacent walls on 7'h, 8th and the alleys. The HRA has budgeted funds to help property owners with this project They agreed to fund the City's share of the design cost, estimated around $50,000, as that has to be completed before the City can consider the construction project If approved, the contract would be let in March 2008. The property owners have been patient and cooperative up to this point, although disappointed that it is taking so long. One large tree in the corner of the walls at 706 Vermillion will have to be removed to reconstruct the wall. Because the project is still a year away, we are considering ways to make the plywood less noticeable and to provide notice that a comprehensive project is pending. We will be meeting with the owners this summer on the extent of the work, and there will be neighborhood meetings in the fall. John G. ill 16 ~ 0 u I I LJ 0 SJ U I l[ 6TH ST W o 00 B g OGJ [) o ~ DO 0 0 UlU DLJ 0 Po; lJ U [.b ': I hJ ce= I <: 17 18 0 9~ !H p~ n E 7THSTW '" M > o 00 G: CJoQ TI 0 ,... 0 D ,... 60!: D I D ODD 00 ~: G15l I ~ C=2:J . B ,'cQ. Oh].. ..0 ,". "., .7"......""..""',,., ..,0, . ~, ";,..-j".......' >!;o,," ,--<." "<'!<:;:"!'i.j;.'~,.".;~ ",-~", .~,..,,;,( 5 6 P t a sO!: 8THSTW o d.:~DLJ1J ,... '" 0 ~ ~ 0 DO 00 P.O DO ,p.....LJ I~,{,::;_,;:,<>':.:::>: ,~~':~._,,::_:>;,:';>-; . <.:_, . ..,r It,;;,..dJt.<fi"/"~'-ib,),,,/.',,; ,,:.-;;-: .;., "'.:::,..' '"..;; ,j 9TH ST W ..~ I Mn/DOT Contract No. 91085 CFMS Contract No. STATE OF MINNESOTA PROFESSIONAL AND TECHNICAL SERVICES CONTRACT State Project N urn ber (SP): 1913-61 Trunk Highway Number (TH): 61 Project Identification: Design and Construction Support for the Repair of the Hastings Retaining Wall This Contract is between the State of Minnesota acting through its Commissioner of Transportation ("State") and MacDonald & Mack Architects, Ltd., a corporation, address: Grain Exchange Building, 400 South Fourth Street, Suite 7] 2, Minneapolis, MN 55415 ("Contractor") and the City of Hastings. address: 101 Fourth Street East, Hastings, MN 55033 ("City") Recitals I. Under Minnesota Statutes S 15.06 I, State is authorized to engage such assistance as deemed necessary. 2. State is in need of a detailed design plan and construction and support for the repair of the Hastings Retaining Wall. 3. Contractor represents that it is duly qualified and agrees to perform all services described in this Contract to the satisfaction of State. Contract Special Terms Article 1 Term of Contract; Survival of Terms; Incorporation of Exhibits: 1.1 Effective date: This Contract will be effective the date that all required signatures are obtained by State, pursuant to Minnesota Statutes Section S 16C.05. subdivision 2. 1.2 Expiration date: This Contract will expire on February 14,2009, or the date that all obligations have been fulfilled and all deliverables have been approved by State. which ever occurs first. 1.3 Survival of terms: All clauses which impose obligations continuing in their nature and which must survive in order to give effect to their meaning will survive the expiration or termination of this Contract, including, without limitation, the following clauses: II. Governing Law, Jurisdiction and Venue; Aids to Interpretation; Referenced Standards; 20. Audits and Inspections; 21. Government Data Practices and Intellectual Property; 23. Standard of Care; Liability for Work; 24. Deliverable Standards; 31. Data Disclosure; and 34. Publicity and Endorsements. 1.4 Exhibits: Exhibits A through E are attached and incorporated into this Contract. Article 2 Scope of Work: This project consists of construction contract documents for approximately 2,000 feet of retaining wall restoration within the requirements of the Secretary of Interior's Standards for Rehabilitation and Hastings Heritage Commission. These retaining walls abut pedestrian facilities along both sides of TH 61 and local street and support properties that are on the National Register of Historic Places. 2.1 The services to be provided for under this Contract by Contractor are as follows: Plan preparation and Special Provisions (activity code 1085) Construction Support (activity code 1803) See Exhibit A for additional information. 2.2 Deliverables are defined as the work product created or supplied by the Contractor pursuant to the terms of this Contract. The brief summary of the deliverables of this Contract are as follows: Page I of 17 (CSS Reviewed 4/19/2007) M n/DOT Contract No. 91085 Items Date Due Construction Limits July 31,2007 30% Complete Plan July 24, 2007 60% Complete Plan August 14. 2007 95% Complete Plan September 1, 2007 Final Plan September 15, 2007 Engineer's Estimate September 15, 2007 See Exhibit A for the details on the deliverables to be provided by Contractor. 2.3 City will provide signed Right of Way Easement Permits to the State by December 1,2007. 2.4 State's Project Manager has the authority to update and adjust all project schedules when necessary at progress meetings within the terms of the Contract. Article 3 Items Provided and Completed by the State and City: 3.1 After authorizing Contractor to begin work, State will furnish any data or material in its possession relating to the project that may be of use to Contractor in performing the work. 1 'J All such data furnished to Contractor, will remain the property of State and will be promptly returned .J.~ upon State's request or upon the expiration or termination of this Contract. 1 1 Contractor will analyze all such data furnished by State. If Contractor finds any such data to be .J..J incorrect or incomplete, Contractor will bring the facts to the attention of State before proceeding with the part of the project affected. State will investigate the matter, and ifit finds that such data is incorrect or incomplete, it will promptly detennine a method for furnishing corrected data. Delay in furnishing data will not be considered justification for an adjustment in compensation. 3.4 State will provide Easement/Permits forms to the City by October 1,2007. 3.5 City will obtain property owner signatures on Easement/Permits and supply to State prior to letting. 3.6 City will communicate with property owners regarding construction plans and impact to properties and owners. State may accompany. 3.7 State will provide City with questions for discussion with property owners. 3.8 City and State will attend monthly progress meetings. Article 4 Consideration of Payment: 4.] Contractor will be paid on a Unit Rate basis as follows: Principal Architect at the rate of $150 per hour Senior Architectural Technician at the rate of $] 00 per hour Architectural Technician at the rate of $75 per hour Office Administrator at the rate of $65 per hour ]. Hourly Fees: $86,610.00 2. Direct Expense Costs: $610.00 3. Subcontractor Costs: TKOA $72.] 99. 16 Total Contract Amount: $159,419.16 Hour]y Fee includes Labor. Overhead and profit. Contractor will be reimbursed for travel and subsistence expenses in the same manner and in no greater amount than provided in the current "Minnesota Department of Transportation Trave] Regulations". Contractor will not be reimbursed for travel and subsistence expenses incurred outside the State of Minnesota unless it has received prior written approval from State for such out of state travel. State of Minnesota will be considered the home base for determining whether travel is "out of state'". See Exhibit B for the current Minnesota Department of Transportation Reimbursement Rates for Travel Expenses. Page 2 of ] 7 (CSS Reviewed 4/19/2007) Mn/DOT Contract NO.9] 085 Subcontractor, TKDA, will be compensated on a cost plus fixed fee basis, using a provisional overhead rate of 139.04% of direct labor. Actual overhead rate will be determined by Mn/DOT Office of Audit. 4.2 Allowable direct costs include project specific costs listed in Exhibit C. Any other direct costs not listed in Exhibit C must be approved, in writing, by State's Authorized Representative prior to incurring costs. 4.3 See Exhibit C for Budget Details on Contractor and its Subcontractor. 4.4 State's total obligation for all compensation and reimbursements to Contractor will be 62% of total costs, not to exceed $98,839.88. 4.5 City's total obligation for all compensation and reimbursements to Contractor will be 38% of total costs, not to exceed $60,589.28 Article 5 Terms of Payment: 5.\ Contractor will use the format set forth in Exhibit D when submitting Invoices. Invoices will show all project costs and the City / State responsibility split. Contractor will Invoice each, the State and the City directly for their share of costs. 5.2 Contractor will submit the monthly progress report set forth in Exhibit E showing the progress of work according to the tasks listed in Article 2 Scope of Work. 5.3 Payment Liquidation: Contractor will submit invoices for payment in accordance with the following schedule: Monthly. Article 6 Contractor's Project Team: 6.1 Contractor's Project Manager will be: Name/Title: Stuart MacDonald, Principal Address: MacDonald & Mack Architects. Ltd. 400 South 4lh Street, Suite 712 Minneapolis. MN 55414 Phone: (612) 341-4051 Fax: (6 I 2) 337-5843 E-Mail: stuartm@mmarchltd.com IfContractor's Project Manager changes at any time during this Contract. Contractor will be responsible to follow conditions laid out within Article 16 of the General Terms. 6.2 Key personnel, as defined in Article 12 of the General Terms. are: Stuart MacDonald, Principal Architect, MacDonald & Mack Robert Mack, Principal Architect, MacDonald & Mack Rita Goodrich. Senior Architectural Technician, MacDonald & Mack James Bellefeuille, Manager, Bridge Group, TKDA Article 7 City and State's Authorized Representative and Project Manager: 7.1 State's Authorized Representative will be: Name/Title: Linn Moline. Senior Consultant Administrator Address: Metro District, Waters Edge 1500 West County Road B2 Roseville, MN 55113 Phone: (651) 234-7687 Fax: (651) 234-7689 E-Mail: I inda.moline@dot.state.mn.us State's Authorized Representative, or her successor. has the responsibility to monitor Contractor's performance and the authority to accept the services provided under this Contract. If the services are satisfactory, State's Authorized Representative will certify acceptance on each invoice submitted for payment. Page 3 of 17 (CSS Reviewed 4119/2007) Mn/DOT Contract No. 91085 7.2 State's Project Manager will be: Name/Title: Daniel J. Rowe, PE Address: Metro District, Waters Edge 1500 West County Road B2 Roseville, MN 55113 Phone: (651) 234-7659 Fax: (651 ) 234-7610 E-Mail: dan iel.rowe@dot.state.mn.us State's Project Manager, or his successor, has the responsibility to monitor Contractor's performance and progress. State's Project Manager will sign progress reports, review billing statements. make recommendations to State's Authorized Representative for acceptance of Contractor's goods or services and make recommendations to State's Authorized Representative for certification for payment of each Invoice submitted for payment. State's Project Manager will coordinate right of way easements with the City and monitor progress and schedule. 7.3 State's Co-Project Manager will be: Name/Title: Jacqueline Sluss, Historian Address: Mn/DOT Cultural Resources Unit, Mail Stop 620 395 John Ireland Boulevard St. Paul, MN 55155-1899 Phone: (651) 366-3624 Fax: (651) 366-3603 E-Mail: jacquel ine.sluss@dot.state.mn.us State's Co-Project Manager, or her successor. has the responsibility to review the plan and provide guidance and advice to ensure confonnance the State Historic Preservation Office (SHPO) and The Secretary of the Interior's Standards. State's Co-Project Manager will coordinate plan reviews with Contractor and SHPO. 7.4 City's Project Manager will be: Name/Title: Nick Egger. City Engineer Address: Hastings City Hall 10 I Fourth Street East Hastings, MN 55033 Phone: (651) 437-4127 Fax: (651) 437-4082 E-Mail: N iekEgger@ei.hastings.mn.us City.s Project Manager, or his successor, has the responsibility to review billing statements for the City and make recommendations to State's Project Manager for acceptance ofContractor's goods or services. Article 8 Modification of the General Terms: None. Article 9 Additional Provisions: None. THE BALANCE OF THIS PAGE HAS BEEN INTENTIONALLY LEFT BLANK. Page 4 of 17 (CSS Reviewed 4/19/2007) Mn/DOT Contract No. 91085 General Terms Article 10 Effect of General Terms; Order of Precedence 10.1 This Contract consists of the "Special Terms", these "General Terms" and any other attachments or documents incorporated herein. 10.2 The provisions of these General Terms will be enforceable unless they are specifically modified, in writing, by the Special Tenns of this Contract. 10.3 To the extent of any inconsistencies between the Special Tenns and these General Terms, the Special Terms will control. Minnesota law supersedes any of the Special Terms or General Terms set forth in this Contract. Article 11 Governing Law, Jurisdiction and Venue; Aids to Interpretation; Referenced Standards II.I Minnesota law governs the validity. interpretation and enforcement of this Contract. Venue for all legal proceedings arising out of this Contract, or its breach, will be in the applicable state or federal court with competent jurisdiction in Ramsey County, Minnesota. I 1.2 In this Contract, where appropriate: the singular includes the plural and vice versa; references to statutes or regulations include all statutory or regulatory provisions consolidating, amending or replacing the statute or regulation referred to; the words "including," "included:' "includes" and "include" are deemed to be followed by the words "without limitation"; the word "shall" means "is required to"; unless otherwise indicated, references to sections, appendices and exhibits are to the document which contains such references; words such as "herein:' "hereof' and "hereunder" refer to this entire Contract and not to any particular provision or section; words not otherwise defined that have well-known technical engineering or construction industry meanings are used in accordance with such recognized meanings; references to persons include their respective permitted successors and, in the case of governmental persons, persons succeeding to their respective functions and capacities; and words of any gender used herein include each other gender where appropriate. Unless otherwise specified. lists contained in the Special Terms of this Contract defining the project or work will not be deemed all-inclusive. Contractor further acknowledges and agrees that it had the opportunity to review this Contract with legal counsel. 11.3 Except as otherwise specified in the Special Terms of this Contract, work specified by the number, symbol or title of any standard established by reference to a described publication affecting any portion of the project will comply with the latest edition or revision thereof and amendments and supplements thereto in effect on the date that Contractor signs this Contract. Article 12 Contractor's Key Personnel 12.1 Contractor's key personnel specified by name and title in the Special Terms will be considered essential to the work being performed. 12.2 If, for any reason, substitution of a key person becomes necessary, Contractor must provide two weeks' advance written notification of the substitution to State's Authorized Representative, if possible. The written notification must include the proposed successor's name and a resume of his/her qualifications. State's Authorized Representative will have the right to reject the proposed successor based upon reasonable grounds. Article 13 Assignment 13.1 Contractor may not assign any rights or obligations under this Contract unless such assignment is approved by State's Authorized Representative and documented in a written assignment agreement. An assignment will not be effective until the assignment agreement is fully executed. 13.2 Unless otherwise specified in the written assignment agreement, State's approval of such assignment will not relieve Contractor from the primary responsibility for performance of the services and delivery of the goods specified in this Contract. Article 14 Subcontracts 14.1 If Contractor is authorized by State to use, or uses, any subcontractors, Contractor will be responsible for coordinating and managing the work of such subcontractors. The use of subcontractors does not relieve Contractor from its obligation to perform the services specified in this Contract. Page 5 of I 7 (CSS Reviewed 4119/2007) Mn/DOT Contract No. 91085 14.2 Contractor's subcontracts must contain all appropriate terms and conditions of this Contract, including Articles 1,2,4,5 and 6 of the Special Terms and Article 20 ofthe General Terms of this Contract as they apply to the subcontractor. 14.3 Contractor must, in accordance with Minnesota Statutes SI6A.1245, pay subcontractors within 10 days of receiving payment from the state for undisputed services provided by subcontractors. Contractor must also pay interest, at the rate of 1.5% per month or any part of a month, to subcontractors on any undisputed amount not paid on time. The minimum monthly interest payment on a balance of $ J 00.00 or less is $10.00. 14.4 Contractor must require subcontractors' invoices to follow the same fonnat and contain the same information as set forth in Article 19. 14.5 Contractor must submit a copy of all subcontracts exceeding $10,000.00 to State's Authorized Representative no later than 30 calendar days after executing the subcontract and prior to beginning work under the subcontract. Upon request by State, a copy of any executed subcontract under $10,000.00 must be sent to State's Authorized Representative. Article 15 Schedule Adjustments 15.1 For delays encountered that are beyond Contractor's control, such as a force majeure event, and upon written request from Contractor, State's Authorized Representative will negotiate an adjustment to the project schedule set forth in the Special Terms of this Contract. A "force majeure event" is an event beyond Contractor's reasonable control. including, but not limited to, unusually severe weather, fire, floods. other acts of God, labor disputes and acts of war or terrorism. Contractor will use all reasonable efforts to minimize the duration and consequences of any delay resulting from a force majeure event and will give State prompt notice of the occurrence of such event. 15.2 It will be Contractor's responsibility to promptly notify. in writing, State's Project Manager and Authorized Representative if the project will not be completed as scheduled for any reason other than the delays described in Article 15.1. State's Project Manager will have the authority to adjust the schedule, in writing, within the term of Contract. 15.3 The Expiration Date of this Contract can only be extended by a written Amendment to this Contract. The duration of this Contract cannot exceed five years. Article 16 Amendments, Change Orders, Merger and Waiver 16.1 To be effective. any Amendment to this Contract must be in writing and must be executed and approved by the same representatives who executed and approved the original Contract, or their successors in office. 16.2 Amendments to this Contract will be considered only for unforeseen services that were not included in the initial Scope of Work or for additional services that are considered essential and are within the general Scope of Work in this Contract. Contractor's claims for extra costs due to extra work will be disallowed unless the extra work has been approved by State's Authorized Representative and evidenced by an executed Amendment to this Contract. 16.3 A Change Order must be in writing and approved by both parties to be effective. Change Orders may be used to provide clarification of the Scope of Work or other Contract terms, to make interim schedule adjustments not afTecting the expiration date, or to provide other minor directives. Change Orders must be consistent with the basic purpose of this Contract and with the general Scope of Work identified in the Special Terms. Changes in the Total Contract Amount or Contract Expiration Date are not permitted in a Change Order. 16.4 This Contract, including all incorporated items, contains all prior negotiations and agreements between Contractor and State. No other understanding regarding the subject matter of this Contract, whether written or oral, may be used to bind either party. 16.5 Failure ofa party to enforce any provision of this Contract will not constitute, or be construed as, a waiver of such provision or of the right to subsequently enforce such provision. Article 17 Terms of Payment 17.1 State will pay Contractor for services performed and goods delivered in confonnance with the requirements of this Contract. Compensation will be in accordance with the Special Terms, Article 4 "Consideration of Payment". Page 6 of 17 (CSS Reviewed 4/19/2007) Mn/DOT Contract No. 91085 17.2 If it appears at any time that Contractor might exceed the Total Contract Amount stated in the Special Terms of this Contract, Contractor must promptly notify State's Authorized Representative in writing. State will not pay Contractor for work performed in excess of the Total Contract Amount without a written, fully executed, Amendment to this Contract. Any work performed beyond that which is provided for in this Contract without a prior written Amendment signed by State, will be deemed voluntary and Contractor will not be entitled to compensation for the extra work. 17.3 Contractor may make a claim for extra costs incurred because of any instruction, latent condition, order of a governmental authority or other condition or occurrence that was not reasonably foreseeable. Latent conditions are conditions not anticipated by the Special Terms of this Contract. Contractor must provide written notice of claim for extra costs to State as soon as it becomes aware of the facts, conditions or occurrences giving rise to such claim and in no event later than 30 calendar days thereafter. State may refuse any claim made without a written notice. State's Authorized Representative will have the sole authority to determine whether any claimed extra costs are reasonable under the circumstances and whether State will approve the extra costs. If State determines that such a claim is valid, in whole or in part, the parties will cooperate to promptly negotiate an equitable amendment. Any work performed under an amendment to this Contract that has not been properly approved and executed by the parties will be performed at Contractor's own risk. 17.4 State will not pay overtime rates for any overtime worked by Contractor or a subcontractor unless State's Authorized Representative has specifically authorized overtime, in writing. When State's Authorized Representative has authorized overtime work. overtime premium pay will be reimbursed as a direct cost for the overtime portion of the hourly rate and is not eligible for overhead costs or profit. 17.5 If authorized in the Special Terms, Contractor will be reimbursed for travel and subsistence expenses actually and necessarily incurrcd to perform this Contract. Such travel and subsistence expenses will not exceed the amount defined in the Special Terms. and will be reimbursed in the same manner and in no greater amount than provided in the current "Minnesota Department of Transportation Travel Regulations'". Contractor will not be reimbursed for travel and subsistence expenses incurred outside the state of Minnesota unless it has received prior written approval from State for such out of state travel or unless such travel has been authorized by the Special Terms of this Contract. The state of Minnesota will be considered the home base for determining whether travel is "out of state". 17.6 The final payment due Contractor will be based on actual acceptable costs as determined by an audit conducted by State. The audit will be conducted using the Cost Principles and Procedures set forth in the Federal Acquisition Regulations, 48 Code of Federal Regulations Section 31. as modified by state policies and procedures. Based upon final audit. the tinal payment to Contractor may exceed the Total Contract Amount without amending this Contract. State will pay the final payment due Contractor within 30 days of completion of the audit. Article 18 Conditions of Payment 18.1 All services and goods provided by Contractor pursuant to this Contract must be in accordance with Article 24.1. 18.2 State will notify Contractor of any defective work and offer Contractor the opportunity to correct it within a reasonable amount of time. Contractor will not receive payment for work determined by State's Authorized Representative to be defective or performed in violation of federal, state or local laws. ordinances. rules, or regulations until and unless Contractor has made the necessary corrections. Contractor will not receive additional compensation for rework performed to correct its defective work. Contractor must include hours spent on rework/correction on itemized invoices, but will invoice such hours at a rate of zero dollars per hour. 18.3 Retainage: Pursuant to Minnesota Statutes Section \j16C.08. subdivision 5(b), no more than 90 percent of the compensation due under this Contract may be paid until the final product(s) of this Contract have been reviewed by the Commissioner of the Minnesota Department of Transportation or the Commissioner's designee. The balance due and owing will be paid when (I) the Commissioner or the Commissioner's designee determines that Contractor has fulfilled all the terms of this Contract; and (2) any necessary final audit has been completed. Page 7 of 17 (eSS Reviewed 4/19/2007) Mn/DOT Contract No. 91085 18.4 Subject to the provisions of Article 21.2.5, all services and goods covered by progress payments made by State will become the sole property of State. This provision must not be construed as relieving Contractor from its sole responsibility for all work and deliverables upon which payments have been made or from the responsibility to correct any defective work. State's tender of progress payments will not be construed as waiving State's right to require the fulfillment of all ofthe terms of this Contract. 18.5 Nothing in this Contract must be construed in any way to operate to relieve Contractor from its obligation to complete the services and deliver any goods described in this Contract for a sum not to exceed that set forth in the Special Terms. Article 19 Procedure for Payment 19.1 State will promptly pay all valid obligations under this Contract as required by Minnesota Statutes S 16A.124. State will make undisputed payments no later than 30 days after receiving Contractor's invoices and progress reports for services performed. If an invoice is incorrect, defective or otherwise improper, State will notify Contractor within 10 days of discovering the error. After State receives the corrected invoice. State will pay Contractor within 30 days of receipt of such invoice. 19.2 Contractor must submit invoices for payment either monthly or as otherwise stipulated in the Special Terms of this Contract. Invoices must be in the form prescribed by State. Contractor must send the original of each invoice, progress report and required supporting documentation, for review and payment, to State's Consultant Services Section at: Minnesota Department of Transportation Consultant Services Section, Mail Stop 680 395 John Ireland Boulevard St. Paul, Minnesota 55155-1899 Contractor must also send a copy of each invoice, progress report and required supporting documentation to State's Authorized Representative and Project Manager. Invoices will not be considered "received" within the meaning of Minnesota Statutes S 16A.124 until the original documents are received by State's Consultant Services Section. Invoices must identify the cost for the services performed and goods delivered for the billing period and must satisfy the requirements listed below: 19.2.1 Each invoice must contain the following information: State's Contract Number. Contractor's invoice number (sequentially numbered), Contractor's billing and remittance address, if different from business address, and Contractor's original signature attesting that the invoiced services and costs are new and that no previous charge for those services and goods has been included in . . . any pnor InVOIce. 19.2.2 Direct nonsalary costs allocable to the work under this Contract. as specified in the Special Terms of this Contract, must be itemized and supported with invoices or billing documents to show that such costs are properly allocable to the work. Direct nonsalary costs are any costs that are not the salaried costs directly related to the work of Contractor. Supporting documentation must be provided in a manner that corresponds to each direct cost. 19.2.3 Except for Lump Sum Contracts, Contractor must provide, upon request of State's Authorized Representative. the following supporting documentation: 19.2.3.1 Direct salary costs of employees' time directly chargeable for the services performed under this Contract. This must include a payroll cost breakdown identifying the name of the employee, classification. actual rate of pay, hours worked and total payment for each invoice period; and 19.2.3.2 Signed time sheets or payroll cost breakdown for each employee listing dates and hours worked. Computer generated printouts of labor costs for the project must contain the project number. each employee's name, hourly rate. regular and overtime hours and the dollar amount charged to the project for each pay period. Article 20 Audits and Inspections 20.1 Contractor's books, records. documents and accounting procedures and practices relevant to this Contract are subject to examination by State's Auditors and the State Auditor or Legislative Auditor. as appropriate, for six years from State's final payment under this Contract. Page 8 of 17 (CSS Reviewed 4/19/2007) Mn/DOT Contract No. 91085 20.2 Authorized representatives of State (and the Federal Highway Administration, if federal funds are involved) have the right to inspect Contractor's work under this Contract, whenever such representatives, in their sole discretion, deem such inspections necessary. Unless otherwise agreed by the parties, such inspections will be conducted during regular working hours. 20.3 Work Effort Audits: 20.3.1 State may conduct work effort audits for the various work tasks described in the Scope of Work. Completed work tasks will be randomly selected for Audit. Audits will include work effort reviews and effort level analysis to determine the reasonableness of the hours charged. 20.3.2 Contractor must maintain work effort progrcss reports showing work tasks, hours worked on the task by the various personnel assigned to this work and work effort performed by subcontractors assigned to the tasks. The progress report must be in the format as described in the Special Terms of this Contract. Article 21 Government Data Practices and Intellectual Property 21.1 Government Data Practices. Contractor and State must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided by State under this Contract, and as it applies to all data created, collected, received, stored. used, maintained or disseminated by Contractor under this Contract. The civil remedies of Minnesota Statutes Section S 13.08 apply to the release of the data governed by the Minnesota Government Data Practices Act by either Contractor or the State. 21.1.1 If Contractor receives a request to release the data referred to in this Clause, Contractor must immediately notify State. State will give Contractor instructions concerning the release of the data to the requesting party before the data is released. 21.2 Intellectual Property Rights 21.2.1 Intellectual Property Rights of State. State owns all rights, title and interest in all of the intellectual property rights, including copyrights, patents. trade secrets, trademarks and service marks in the Works and Documents created and paid for under this Contract. Works means all inventions. improvements, discoveries (whether or not patentable), databases, computer programs. reports, notes, studies, photographs. negatives, designs, drawings, specifications, materials, tapes and disks conceived, reduced to practice, created or originated by Contractor, its employees, agents and subcontractors. either individually or jointly with others in the perfonnance of this Contract. Works includes "Documents". Documents are the originals of any databases, computer programs. reports. notes, studies. photographs, negatives. designs. drawings, specifications, materials, tapes. disks or other materials, whether in tangible or electronic forms. prepared by Contractor, its employees, agents or subcontractors, in the perfonnance of this Contract. The Documents will be the exclusive property of State and Contractor must immediately return all such Documents to State upon completion or cancellation of this Contract. To the extent possible. those Works eligible for copyright protection under the United States Copyright Act will be deemed to be "works made for hire". Contractor assigns all right. title and interest it may have in the Works and the Documents to State. Contractor must, at the request of State. execute all papers and perform all other acts necessary to transfer or record State's ownership interest in the Works and Documents. 21.2.2 Intellectual Property Rights of Contractor. Contractor retains title and interest in all of its standard details, plans, specifications and engineering computation documents ('"Previously Created Works and Documents"), whether in written or electronic form, which have been incorporated into the Works and Documents. but which were developed by Contractor independent of this Contract. Contractor issues to State a royalty-free, nonexclusive and irrevocable license to use the Previously Created Works and Documents. 21.2.3 Notification. Whenever Contractor reasonably believes it. or its employees or subcontractors, has made an invention. improvement or discovery (whether or not patentable) in the performance of this Contract, and has or actually or constructively reduced it to practice, Contractor will immediately give State's Authorized Representative written notice thereof and must promptly furnish State's Authorized Representative with complete information and/or disclosure thereon. Page 9 of 17 (CSS Reviewed 4/19/2007) Mn/DOT Contract No. 91085 21.2.4 Representation. Contractor must perform all acts and take all steps necessary to ensure that all intellectual property rights in the Works and Documents created and paid for under this Contract are the sole property of State and that neither Contractor nor its employees, agents or subcontractors retain any interest in and to the Works and Documents created and paid for under this Contract, except that Contractor need not obtain patents, copyrights or trademarks. Contractor represents that the Works and Documents created and paid for under this Contract do not and will not infringe upon any intellectual property rights of other persons or entities. Contractor will indemnify; defend, to the extent permitted by the Attorney General; and hold harmless State. at Contractor's expense, from any action or claim brought against State to the extent that it is based on a claim that all or part of the Works or Documents created and paid for under this Contract infringe upon the intellectual property rights of others. Contractor will be responsible for payment of any and all such claims, demands, obligations, liabilities, costs and damages including but not limited to reasonable attorney fees. If such a claim or action arises, or in Contractor's or State's opinion is likely to arise, Contractor must, at State's discretion, either procure for State the right or license to use the intellectual property rights at issue or replace or modify the allegedly infringing Works or Documents created and paid for under this Contract as necessary and appropriate to obviate the infringement claim. This remedy of State will be in addition to and not exclusive of other remedies provided by law. This Article does not apply to Contractor's Previously Created Works and Documents as described in Article 21.2.2. 21.2.5 State's Reuse of Works and Documents. If the Works and Documents created and paid for under this Contract are engineering plans, specifications or recommendations requiring the certification of a licensed professional engineer, State acknowledges that such plans. specifications and recommendations have been created solely for the specific project covered by this Contract and may not be suitable for reuse on other projects. There shall be no restriction on reuse of the Works and Documents created and paid for under this Contract. but reuse without the written verification or adaptation by Contractor shall be done at State's sole risk and without liability to Contractor. 21.3 Delivery of Documents. The originals of non-electronic deliverables required under this Contract must be relinquished to State: 21.3.1 Upon written notice of completion or termination of this Contract; 21.3.2 Upon written notification by State; or 21.3.3 Upon final payment by State to Contractor for this Contract. Article 22 Quality Assurance and Quality Control 22.1 Contractor must have a Quality Assurance and Quality Control (QA/QC) Plan. After executing this Contract, Contractor must promptly provide a QA/QC Plan to State's Authorized Representative for acceptance. Contractor must adhere to the accepted QA/QC Plan in performing its work under this Contract. Contractor's accepted QA/QC Plan is incorporated into this Contract by reference. Each deliverable submitted to State must include Contractor's written certification that the deliverable was developed in compliance with the QA/QC Plan. State may terminate this Contract for Contractor's failure to follow the QA/QC Plan for this Contract. Article 23 Standard of Care; Liability for Work 23.1 In the performance of its professional services. Contractor will use that degree of care, knowledge and skill ordinarily exercised by other reputable professionals in the field under like circumstances within the State of Minnesota. 23.2 Contractor will be responsible for any damages incurred as a result of its failure to comply with the standard of care or other failure to comply with Contract requirements, and for any loss or cost to repair or remedy such non-compliance. 23.3 Contractor will not be liable for special. incidental. consequential or punitive damages, including but not limited to those arising from delay, loss of use, loss of profits or revenue, loss of financing commitments or fees or the cost of capital. State acknowledges its duty to mitigate damages. Page 10 of 17 (eSS Reviewed 4/19/2007) MnJDOT Contract No.9] 085 Article 24 Deliverable Standards 24.1 Any services or goods provided by Contractor pursuant to this Contract, which do not meet the requirements of this Article 24.1, will be considered defective work. All services and goods provided by Contractor pursuant to this Contract must be in accordance with the following: 24.1.1 The requirements and specifications set forth in the Special Terms of this Contract; 24.1.2 The required standard of care; 24.1.3 Applicable state and federal standards. specifications. policies and practices; and 24.1.4 Applicable federal, state, and local laws, ordinances, rules and regulations. 24.2 State has the authority to reject services and goods that do not meet the requirements of Article 24. 24.3 Contractor will perform its duties as expeditiously as is consistent with professional care and skill and the orderly progress of the project. If Contractor fails to substantially perform its duties by the time fixed for the completion of the work, State may immediately terminate this Contract. Neither party will be held responsible for delay or failure to perform when such delay or failure is due to a "force majeure event" as defined in Article 15, and the notice required by Article 15 is provided. 24.4 Acceptance of services and goods by State is not a waiver of any provision of this Contract and does not relieve Contractor of the responsibility for correcting a subsequently- discovered failure to conform to the requirements of Article 24. 24.5 Contractor will be responsible for promptly making such revisions, repairs or corrections to its work as are necessary to meet the requirements of Article 24. Such revisions, repairs and corrections will be made without additional compensation. 24.6 It is understood by the parties that State will rely on the professional performance and ability of Contractor. Any examination by State or the Federal Highway Administration, or any acceptance or use of the work product of Contractor, will not be considered to be a full and comprehensive examination and will not be considered an approval of the work product of Contractor which would relieve Contractor from any liability or expense that could be connected with Contractor's sole responsibility for the propriety and integrity of the professional work to be accomplished by Contractor pursuant to this Contract. 24.7 Contractor must confer with State at any time during construction or any phase of work performed by others based on deliverables provided by Contractor, when necessary for the purpose of interpreting or clarifying such deliverables. Contractor must give immediate attention to these requests so there will be minimal delay to the construction or other work as referenced. 24.8 If State determines that additional field or office work may be required due to Contractor's failure to comply with the standards set forth in Article 24, then Contractor will be required to perform such additional work as may be necessary to bring the work into compliance with such standards. Contractor must prepare any and all plans or data needed to correct its deliverables without additional compensation, even though Contractor may already have received final payment. Contractor must give immediate attention to these changes so there will be minimal delay to the construction or other work as referenced. 24.9 State will notify Contractor of any request for interpretation, clarification or correction. Notification may be in writing, or by telephone and confirmed in writing. Contractor will respond to such notice within three business days and will promptly perform the necessary services to minimize any delays to State. Contractor may be required to make a field review of the project site, as defined in the Special Terms of this Contract, if directed by State's Authorized Representative. and Contractor may be required to send personnel to the appropriate State district office as part of performing the necessary services. 24.10 The foregoing notwithstanding. the parties understand and agree that Contractor must rely on documents, drawings, specifications and studies provided to Contractor by State and others on its behalf in making its opinions of conformity to specifications and standards. Contractor will not be entitled to rely on such documents. drawings or specifications that Contractor knows to be incorrect or incomplete, unless it has first brought such concerns to the attention of State and has been directed to proceed notwithstanding such concerns. Page II of 17 (CSS Reviewed 4/19/2007) MnlDOT Contract No. 91085 Article 25 Indemnity 25.] Contractor must indemnify, save and hold State, its agents and employees harmless from any and all claims or causes of action, including reasonable attorney's fees incurred by State, resulting from the negligent act or omission of Contractor, or any entity for which the Contractor is legally responsible, in the perfonnance of this Contract. This clause will not be construed to bar any legal remedies Contractor may have for State's failure to fulfill its obligations pursuant to this Contract. Article 26 Insurance 26.1 Contractor must provide a certificate of insurance showing that Contractor has each type of insurance coverage and limits required under this Contract. The certificate must be filed with State's Authorized Representative within 30 days of execution of this Contract, and prior to commencement of any work under this Contract. Each policy must contain a 30-day notice of cancellation, nonrenewal or changes in coverage or limits to all named and additional insured. 26,2 Contractor must maintain and furnish satisfactory evidence of the following insurance policies: 26,2.1 Commercial General Liability, providing coverage for claims for damages for bodily injury, including sickness or disease, death and for care and loss of services as well as from claims for property damage including loss of use which may arise from work performed under this Contract, whether such operations be by Contractor or by a subcontractor or by anyone directly or indirectly employed under this Contract. Unless otherwise specified within this Contract, Contractor's insurance minimum limits are as follows: $1,000,000.00 - per occurrence $2,000,000.00 - annual aggregate In addition, the following coverages are required: Bodily Injury and Property Damage Products and Completed Operations Liability Blanket Contractual Liability Name State as an Additional Insured 26.2.2 Commercial Automobile Liability, providing coverage for claims for damages for bodily injury, including sickness or disease, death and for care and loss of services. as well as from claims tor property damage including loss of use which may arise from use of an automobi Ie under this Contract. whether such use of an automobile is by Contractor or by subcontractor or by anyone directly or indirectly employed under this Contract. Unless otherwise specified within this Contract, Contractor insurance minimum limits are as follows: $] ,000.000.00 - per occurrence Combined Single limit for Bodily Injury and Property Damage In addition, the following coverages are required: Owned, Hired and Non-owned Name State as an Additional Insured 26,2,3 Watercraft Liability, when necessary to use watercraft for the perfonnance of the Contractor's services under the terms of this Contract, either by Contractor or any subcontractor. and if excluded by commercial general liability coverage, watercraft liability with a minimum limit of $1 ,000,000.00 Combined Single Limit for Bodily Injury and Property Damage, including Protection & Indemnity where applicable. Coverage will apply to owned. non-owned and hired watercraft, 26.2.4 Aircraft Liability, when necessary to use aircraft for the performance of Contractor's services under the tenns of this Contract, either by Contractor or a subcontractor, aircraft liability with a minimum limit of$5,OOO,000.00 Combined Single Limit for Bodily Injury and Property Damage. including Passenger Liability, Coverage will apply to owned, non-owned and hired aircraft. The policy will provide 30 days notice of cancellation to State, State, all approving parties and all of their otlicers. agents and employees will be named as additional insured's. Page 12 of 17 (CSS Reviewed 4/19/2007) MnlDOT Contract No. 91085 26.2.5 Professional/Technical, Errors and Omissions and/or Miscellaneous Liability Insurance, providing coverage for all claims Contractor is legally obligated to pay resulting from any actual or alleged negligent act, error or omission related Contractor's professional services performed under this Contract. Unless otherwise specified within this Contract. Contractor professional liability insurance minimum limits are as follows: $1,000,000.00 - per claim $2,000,000.00 - annual aggregate On request, Contractor must allow State to view reviewed or audited financial statements signed by a Certified Public Accountant which provides evidence that Contractor has adequate assets to cover any deductible that applies to this policy. State will treat such financial statements as non- public data to the extent permitted by the Minnesota Government Data Practices Act. 26.2.6 Railroad Protective Liability Insurance, for work on railroad property. coverage in accordance with Minnesota Department of Transportation, Specification 1708.2 (2005 Edition, including any subsequent changes or modifications to this specification) if such coverage is excluded from the insurance required by 26.2.1. 26.3 Contractor must: 26.3.1 Include legal defense fees in addition to its liability policy limits, with the exception of 26.2.5 above; and 26.3.2 Obtain insurance policies from an insurance company having an '"AM BEST' rating of '"A minus"; and Financial Size Category VII or better. 26.4 State reserves the right to immediately suspend this Contract if Contractor is not in compliance with the insurance requirements and retains all rights to pursue any legal remedies against Contractor. If State suspends this Contract for Contractor's noncompliance with the insurance requirements, Contractor will have 10 days from its receipt of notice of the suspension to cure the noncompliance. If Contractor does not cure its noncompliance with the insurance requirements within 10 days, State may immediately rescind this Contract. All insurance policies must be open to inspection by State, and copies of policies must be submitted to State"s Authorized Representative upon written request. Article 27 Independent Contractor; Workers' Compensation 27.1 Any and all employees of Contractor. including its subcontractors. or other persons while engaged in the performance of any work or services rcquired by Contractor under this Contract, will not be considered employees of State. Any and all claims that may arise under the Workers" Compensation Act of Minnesota on behalf of said employees, or other persons while so engaged. and any and all claims made by any third party under the Workers' Compensation Act of Minnesota as a consequence of any act or omission on the part of Contractor' s employees, or other person while so engaged on any of the work or services to be rendered, will in no way be the obligation or responsibility of State. 27.2 Prior to commencing work under this Contract, Contractor must present evidence, acceptable to State, that Contractor is either in compliance with the requirements of Minnesota Statutes Section S 176.182, or is exempt from such requirements. If claiming exemption from such requirements, Contractor must state the specific basis on which it claims exemption. Contractor will provide Workers' Compensation insurance for all Contractor employees and. in case any work is subcontracted, Contractor will require the subcontractor to provide Workers' Compensation insurance in accordance with the statutory requirements of state of Minnesota. including Coverage B, Employer's Liability, at limits not less than $100,000.00 bodily injury by disease per employee; $500,000.00 bodily injury by disease aggregate; and $100,000.00 bodily injury by accident. Evidence of subcontractor's insurance must be filed with Contractor. Article 28 Compliance with Licenses, Permits and Other Regulations 28.1 Contractor must procure all licenses. permits or other rights necessary to fulfill its obligations under this Contract in compliance with applicable federal and state laws. Page 13 of 17 (CSS Reviewed 4/19/2007) MnJDOT Contract No. 91085 Article 29 Affirmative Action 29.1 For Contracts in excess of $100,000.00, Contractor certifies that it is either in compliance with or exempt from the requirements of Minnesota Statutes Section S363A.36. 29.2 Contractor certifies that it is an equal opportunity employer and complies with Title VI of the Civil Rights Act of 1964, and the President's Executive Order Number 11246 as amended by Executive Order Number] 1375. Accordingly, 49 Code of Federal Regulations Section 21 through Appendix C and 23 Code of Federal Regulations Section Part 200 will be applicable. 29.3 If Contractor had more than 40 full-time employees within the State of Minnesota on a single working day during the previous twelve months Contractor must comply with the following Affirmative Action requirements for disabled workers: 29.3.1 Contractor must not discriminate against any employee or applicant for employment because of physical or mental disability in regard to any position for which the employee or applicant for employment is qualified. Contractor agrees to take affirmative action to employ, advance in employment and otherwise treat qualified disabled persons without discrimination based upon their physical or mental disability in all employment practices such as the following: Employment, upgrading, demotion or transfer, recruitment, advertising, layoff or termination, rates of payor other forms of compensation and selection for training. including apprenticeship. 29.3.2 Contractor will comply with the rules and relevant orders of the Minnesota Department of Human Rights issued pursuant to the Minnesota Human Rights Act. 29.3.3 In the event of Contractor's noncompliance with the requirements of this clause, actions for noncompliance may be taken in accordance may be taken in accordance with Minnesota Statutes Section S363A.36 and the rules of relevant orders of the Minnesota Department of Human Rights issued pursuant to the Minnesota Human Rights Act. 29.3.4 Contractor will post in conspicuous places, available to employees and applicants for employment. notices in a form to be prescribed by the commissioner of the Minnesota Department of Human Rights. Such notices must state Contractor's obligation under the law to take affirmative action to employ and advance in employment qualified disabled employees and applicants for employment and the rights of applicants and employees. 29.3.5 Contractor must notify each labor union or representative of workers with which it has a collective bargaining agreement or other Contract understanding, that Contractor is bound by the terms of Minnesota Statutes Section S363A.36 or the Minnesota Human Rights Act and is committed to take affirmative action to employ and advance in employment physically and mentally disabled persons. Article 30 Federal Clauses 30.1 If Federal Funds are involved with this Contract. the following additional conditions apply: 30.1.1 Federal reimbursement will be limited to the Federal share of costs which are allowable under the Federal cost principles contained in the Federal Acquisition Regulation, Contract Cost Principles and Procedures, 48 Code of Federal Regulations Section 31. 30.1.2 Contractor warrants and represents that State and the Federal Highway Administration will have a royalty-free, nonexclusive and irrevocable license to reproduce, publish or otherwise use for federal, state or local government purposes. any patentable subject matter or copyrightable materials developed, or any rights of copyright to which State has purchased ownership, under this Contract, but such warranty and representation is subject to the provisions of Article 23. When applicable, the patent rights provisions of 48 Code of Federal Regulations Section 27 will apply to this Contract regarding rights to inventions. Such provisions are incorporated by reference and must be incorporated in all subcontracts by reference. 30.1.3 Federal-Aid Contracts: Contractor acknowledges that by signing this Contract. it certifies to the best of its knowledge and belief: 30.1.3.1 That no Federal appropriated funds have been paid or will be paid, by or on behalf of Contractor, to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress or an employee of a Member of Congress in connection with the awarding of any Federal contract or the making, extension, continuation, renewal, amendment or modification of any Federal grant, loan or cooperative agreement. Page] 4 of 1 7 (eSS Reviewed 4/19/2007) Mn/DOT Contract No. 91085 30.1.3.2 That if any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress an officer or employee of Congress or an employee of a Member of Congress in connection with this Federal contract, grant, loan or cooperative agreement. Contractor must complete and submit Standard Fonn- LLL, "Disclosure Fonn to Report Lobbying", in accordance with its instructions. 30.] .3.3 That this certification is a material representation of fact upon which reliance was placed when this transaction was made or entered. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31 United States Code Section 1352. Any person who fails to file the required certification will be subject to a civil penalty. 30.1.3.4 That it must require that the language of this certification be included in all lower tier subcontracts, which exceed $100,000.00 and that all such subcontractors must certify and disclose accordingly. 30.1.4 Contractor must comply with applicable standards, orders or requirements issued under Section 306 of the Clean Air Act, 42 United States Code Section 7606; Section 508 of the Clean Water Act, 33 United States Code Section 1368; Executive Order Number] 1738; and all applicable regulations promulgated by the United States Environmental Protection Agency. Article 31 Data Disclosure 31.1 Pursuant to Minnesota Statutes Section S270C.65, Contractor consents to disclosure of its social security number, federal employer tax identification number and Minnesota tax identification number to federal and state tax agencies and state personnel involved in the payment of state obligations. These identification numbers may be used in the enforcement of federal and state tax laws which could result in action requiring Contractor to file state tax returns and pay delinquent state tax liabilities, if any. Article 32 Printing, Paper Stock, and Ink Requirements 32.1 If this Contract results in reports or documents paid for by State, Contractor must comply with Minnesota Statutes Sections S 16B.12] and S 168.122, for the purchase of printing, paper stock and printing ink. Article 33 Officials Not to Benefit 33.1 Contractor must obtain State's written consent prior to employing any professional or technical personnel to provide or assist Contractor in providing. services under this Contract when the personnel are or have been employed by State at any time during the time period of this Contract. This Article 33 does not apply to employees who have retired from State service during the time period of this Contract. 33.2 Contractor warrants that it has not employed or retained any company or person, other than a bona fide employee working solely for Contractor, to solicit or secure this Contract and that Contractor has not paid or agreed to pay any company or person, other than a bona fide employee working for Contractor, any fee. commissions, percentage. brokerage fee, gifts or any other consideration, contingent upon or resulting from the award of making of this Contract. Article 34 Publicity and Endorsements 34.1 Contractor must obtain State's approval prior to releasing any publicity regarding the subject matter of this Contract. Publicity includes, but is not limited to. notices, infonnational pamphlets, press releases, research, reports. signs and similar public notices prepared by or for Contractor or its employees or subcontractors. Publicity does not include notices of the Contract award or identification of the project in statements of qualifications or proposals made to government agencies. 34.2 Contractor must not claim that State endorses its products or services. Page 15 of 17 (CSS Reviewed 4/19/2007) Mn/DOT Contract No. 91085 Article 35 Hazardous Materials 35.1 State will notify Contractor of any knowledge or suspicion of the presence of hazardous or dangerous materials at a site or in a sample provided to Contractor. State agrees to provide Contractor with information in its possession or control relating to contamination at the work site. Except where the Contract contemplates the presence of such materials, if Contractor observes or suspects the presence of contaminants not anticipated in the Special Terms of this Contract, Contractor may terminate its work without liability to State or to others and Contractor will be paid for the services it has provided. 35.2 Neither this Contract nor the providing of services will operate to make Contractor an owner, operator, generator. transporter, treater, storer or disposal facility within the meaning of the Resource Conservation Recovery Act, as amended, or within the meaning of any other law governing the handling, treatment. storage or disposal of hazardous materials. Article 36 Safety 36.1 Contractor will provide a health and safety plan or program for its employees, but Contractor will not be responsible for another contractor, job or site health or safety unless Contractor accepts that duty in writing. 36.2 If Contractor is providing site testing and observation services, State will provide Contractor, at no cost to Contractor, with legal access to work areas to be observed or inspected by Contractor in accordance with the Contract documents. Occupational Safety and Health Administration standards and any other relevant safety requirements. unless Contractor accepts a duty to provide such safety measures in writing. Article 37 Termination and Suspension 37.1 This Contract may be immediately terminated or suspended by State or the Commissioner of Administration, at any time, with or without cause, upon written notice to Contractor. In the event of such termination or suspension Contractor will be entitled to payment, detennined on a pro rata basis, for services and goods performed or delivered. except for defective work. Ifsuch suspension is not lifted within 90 days from the notice of suspension, Contractor may terminate this Contract by providing State with a written notice of such termination. 37.2 In the event State cannot or does not obtain funding from the Minnesota Legislature, or funding cannot be continued at a level sufficient to allow for the purchasing of the services and goods contained herein, this Contract may be immediately terminated or suspended, at State's option, by written notice of termination or suspension delivered in person. by mail or facsimile to Contractor at the address specified in this Contract. State will not be obligated to pay for any services and goods provided by Contractor after such notice of termination. If this Contract is suspended for lack of funding. State will not be obligated to pay for any services and goods provided by Contractor after the date of suspension unless or until such suspension is lifted. If such suspension is not lifted within 90 days of such notice of suspension, Contractor may terminate this Contract by providing State with a written notice of such termination. Article 38 Disputes 38.1 State's Authorized Representative will be the initial interpreter of the requirements of this Contract and will judge the acceptability of the work hereunder. Claims. disputes and other matters relating to the acceptability of the work will be referred in writing to State's Authorized Representative. with a request for a formal decision to be rendered in writing within a reasonable time. Written notice of each such claim, dispute or other matter must be delivered by Contractor to State's Authorized Representative within 30 days of the occurrence of the event giving rise to the claim, dispute or other matter. Written supporting data must be submitted to State's Authorized Representative within 45 days of each such occurrence, unless State's Authorized Representative allows an additional period of time to ascertain more accurate data. Contractor will continue to perform while any such claim or dispute is pending. 38.2 The rendering of a decision by State's Authorized Representative will be a condition precedent to Contractor's exercise of such rights and remedies as it may have under this Contract or at law in respect to any claim, dispute or other matter. Page 16 of 17 (CSS Reviewed 4/19/2007) Mn/DOT Contract No. 91085 STATE ENCUMBR<\NCE VERIFICATION DEPARTMENT OF TRANSPORTATION Individual certilies that funds have been encumbered as required by Minnesota Statutes ~ 16A.15 and ~16C.05. By: -----~ Signed: (with delegated authority) Date: Title: ---~._-- CFMS Contract No. Date: ---- CONTRACTOR COMMISSIONER OF ADMINISTRA nON Contractor ccrtities that the appropriate person(s) have executed the Contract on hehalfofContractor as required by applicable articles. bylaws. resolutions or ordinances. By: ~_~___ By: Date: Title: Date: By: ~_____ _____~ Title: Date: CITY OF HASTINGS By: ____~____~ ._.._. _.____.____ Title: Date: Ry: Title: --_._~------ Date: -~--~ By: Title: Date: Page 17 of 17 (C55 Reviewed 4/19/2007) MnlDOT Contract No. 91085 Exhibit A Scope of Work Project Administration Phase (Activity Code 1085) Task 1 Management and Meetings 1.01 Attend monthly meetings at Mn/DOT Waters Edge location with State and City of Hastings to review project schedule, budget, project alterations and progress. 1.02 Provide project management to include documentation of correspondence, invoice preparation, budgets and schedule. Planning Phase (Activity Code 1085) Task 2 Information Gathering 2.01 Attend one meeting with the City of Hastings regarding the potential stair addition at 706 Vermillion, potential alley retaining wall at 715 Vermillion and defining limit of wall restoration at side streets and alleys. 2.02 Provide on site visit to review design impacts of work at local streets. 2.03 Attend two meetings with the City of Hastings and property owners regarding the stair addition at 706 Vermillion. retaining wall at alley at 715 Vermillion and one general property owner informational meeting. Task 3 Field Investigation 3.01 Field measure and Document existing stairs at 706 Vermillion and 612 Vermillion Street, details and conditions to allow for rebuilding due to rebuilding of adjacent retaining walls. 3.02 Field measure site at alley at 7] 5 Vermillion to aid the design of new retaining wall. 3.03 Field measure and document any additional stone retaining walls at side streets that have not been previously included in scope of work as defined in the planning study report ]2.15.07. Task 4 Analysis 4.01 Discuss and provide options for new retaining wall at 715 Vermillion based on historical precedent and required historical practices and recommendation, and budget constraints. 4.02 Provide preliminary cost estimates for retaining wall options to guide final scope definition. Contract Documents Phase (Activity Code 1085) Task 5 Plan Preparation and Special Provisions 5.01 Prepare and submit Preliminary 30% Complete Plans. . Title Sheet . General Layout . Existing Conditions and Construction Plans (about 6 sheets) . Wall Elevations (about 15 sheets, photo base info only) . Structural Typical Sections for 706 Vermillion . Page I of3 Mn/DOT Contract No. 91085 Exhibit A 5.02 Prepare and submit Final Review 60% Complete Plans . Title Sheet . General Layout . Estimated Quantities, Standard Plates. Tabulations 0 Quantities and Tabulations to depict columns for City Participation, State Participation, and City/State Participation combined. . Structural Typical Sections for 706 Vermillion (about 2) . Miscellaneous Details (about 2) . Existing Conditions and Construction Plans (about 6 sheets) . Wall Elevations (about 15 sheets) . Erosion Control Plans (about 3 sheets) 5.03 Prepare and submit Final Review 95% Complete Plans and Special Provisions, including provisions pertinent to historic construction materials and procedures. . Title Sheet . General Layout . Estimated Quantities, Standard Plates, Tabulations . Structural Typical Sections for 706 Vermillion . Miscellaneous Details . Standard Plans . Existing Conditions and Construction Plans . Wall Elevations . Erosion Control Plans Do we need traflie control plans???'?? 5.04 Prepare and submit Certified Plans and Special Provisions. Deliverables: II" x I T plans, 8-1/2" x II" Special Provisions; electronic file and hard copy fonnat, as required; all in accordance with current Mn/DOT standards, including the Standard Specifications for Highway Construction, and any supplements. Mn/DOT Bridge Design Manual and Drafting Standards/Practices, all incorporated by reference. Electronic Special Provisions will be in MS Word format. Electronic Plans will be in Microsoft V8 fonnat, and comply with the Metro Standard Plan. Contractor will deliver one set of plans, electronically, in .pdffonnat to the City, along with the Special Provisions. Plans will be within the requirements of the Secretary of the Interior's Standards for Rehabilitation and Hastings Heritage Commission. Special Provisions will call for a stone mason with demonstrated experience with rehabilitating historic stone masonry. 30% Plan 60% Plan Page 2 on MnJDOT Contract No. 91 OR5 Exhibit A Final Review 95% Plan Final Review 95% Technical Special Provisions Certified Plans and Technical Special Provisions Construction Contract Administration Phase (Activity Code 1803) Task 6 Construction Support 6.01 Attend Pre-Construction Conference 6.02 Make site visits to provide oversight of construction and/or to attend on- site progress meetings. A total of twelve visits by MacDonald and Mack Architects and eight site visits by TKDA are anticipated. Site visits will be more frequent at the beginning of construction to assure initial interpretation and construction measures conform to the intent of the plans and special provisions. 6.03 Answer questions raised by Mn/DOT inspection personnel during construction. Schedule Project Administration Phase On going throughout the course of the project Planning Phase Task 2 Information Gathering July 24. 2007 Task 3 Field Investigations July 24. 2007 Task 4 Analysis August L 2007 Contract Documents Phase Task 5 Plan Preparation and Special Provisions 30% Complete Plans July 24.2007 60% Complete Plans August 14.2007 95% Complete Plans and Special Provisions September I. 2007 Certified Plans and 2 weeks after receipt of State and City Special Provisions review and comments Construction Contract Administration Phase Task 6 Construction Support Services as dictated by Construction schedule Page 3 of3 Mn/DOT Contract No. 91085 Exhibit B Minnesota Department of Transportation Reimbursement Rates for Travel Expenses Subiect Conditions/Mileage Rate Personal Car (1) Current IRS Rate Commercial Aircraft (2) Actual Cost Personal Aircraft (1) $0.45/mile Rental Car (2) Actual Cost Taxi (3) Actual Cost Meals Breakfast (1) (5) $7.00/person Lunch (I) (5) $9.00/person Dinner (1) (5) $] 5.00/person Lodging Motel. Hotel. etc. (2) (4) (6) Actual Cost Laundry/Dry Cleaning (1)(3) $] 6.00/week (After seven continuous days in Travel Status) Telephone. Personal (1) $3.00/day Travel Status More than 35 miles from Home Station and/or stay overnight at commercial lodging (motel, etc.). Leave home in travel status before 6 a.m. for breakfast expense that day. In travel status after 7 p.m. for supper expense that day. On travel status and/or more than 35 miles from Home Station for lunch expense that day. Restrictions (1) A maximum rate shown or a lesser rate per actual reimbursement to an employee. (2) Include receipt or copy ofreceipt when invoicing. (Coach class for aircraft. standard car size, and standard room (not to exceed $150.00)). (3) Include receipt or copy of receipt when more than $10.00. (4) Reasonable for area of a stay. (5) The gratuity is included in maximum cost. (6) To be in Travel Status and at a commercial lodging. 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Mn/DOT Contract No. 91085 Exhibit D INVOICE NO. -- To: Consultant Services Section Estimated Completion: % Mn/DOT, Consultant Services, MS 680 (from Column 6 Progress Report) 395 John Jreland Boulevard, St. Paul, MN 55 J 55 To: City of Hastings 101 Fourth Street East Hastings, MN 55033 Period Ending: Copies: Dan Rowe, Project Manager Linn Moline, Contract Administrator Invoice Date: Mn/DOT Waters Edge 1500 West County Road B2 Roseville, MN 55113 Re: Contract Expiration Date: February 14,2009 SPNumber: 1913-6] TH Number: 61 Project Description: Hastings Retaining Wall Total Total Amount Billed Contract Billing Previously This Amount to Date Billed Invoice I. Hour]y Fees: $86,610.00 2. Direct Expense Costs: $610.00 (Attach Supporting Documentation) 3. Subcontractor Costs: TKDA $72,] 99.16 Net Earnings Totals: $159,419.16 Total Due City of Hastings (38%) $ Total Due State (62%) $ I certify that the above statement is correct and Activity Total Amount Billed This payment has not been received. Code Billing to Previously Invoice Date Billed Signature: 1085 ]803 Print Name: --------.------- Total* Title: ~---~ *Must Match Net Earnings Totals Above Bil]ing Address: MacDonald & Mack Architects. Ltd For Consultant Services Use Only Grain Exchange Building 400 South Fourth Street, Suite 712 Minneapolis, MN 55033 Telephone: (612) 341-4051 Approved for Payment: Date: --~- Page 1 of I 00 ... 25 ~ ~ "C - o bll (lJ c..- ,= "0 f.I) 1=- e' ::I ~ ~ Q:l 0 U "0 ~ - "" .- ... Q) ~ ~== ~ = 00 ......Q 0 0 0 o _ O~ _ ....... - 'D "",,,,0 => 0-. 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