HomeMy WebLinkAbout20070604 - VI-03
To: Mayor Hicks & Councilmembers VI-3
From: Dave Osberg
Re: Approve and authorize execution of Subscriber Agreement with Dakota
County Cor use of the Dakota County 800 MHz radio subsystem
Date: ~ay 30, 2007
Action Reauested
Approve and authorize execution of Subscriber Agreement with Dakota County for use of the
Dakota County 800 MHz radio subsystem.
Back2round Information
By Resolution No. 05-13-05, approved on May 16,2005, the Hastings City Council authorized
the City of Hastings to join the Metropolitan Regional 800 MHz Radio System. By Resolution
No. 05-14-05, approved on May 16, 2005, the Hastings City Council approved the Dakota
Communications Center Joint Powers Agreement for countywide dispatch services. In August
2006, Dakota County entered into a Cooperative Agreement with the MESB and Mn/DOT that
outlines the rights and obligations of Dakota County as a member of the regional public safety
radio communications system in the metropolitan area.
A formal Subscriber Agreement must be entered into by each local government (city, township,
volunteer fire department, etc.) that will be users of the Dakota County 800 MHz radio network
before they are authorized to use the subsystem. Staff has worked with representatives of Dakota
County in drafting the proposed Subscriber Agreement.
A copy of the Subscriber Agreement is included in attachment A. The Subscriber Agreement
defmes the terms and conditions between the local governments and the County for the use of the
Dakota County subsystem. There are three main features to the agreement:
1) Subscribers must operate under the rules and policies ofthe MESB and the State
Radio Board;
2) Subscribers pay a user fee on a per radio basis that is a pro rata distribution of the
operating and maintenance costs incurred by the County and the MESB to
support the Dakota County subsystem and the regional system; and
3) Other repair and maintenance services will be provided by the County as
requested.
An 800 MHz Policy Work Group has been established by the County for the purpose of making
recommendations to the County Board regarding operating and financial policies for the County
800 MHz trunked radio subsystem under the terms of the Subscriber Agreement. The City will
have a representative on the Policy Work Group.
City of Hastings
Resolution 06- -07
WHEREAS, by No. 05-13-05, approved on May 16, 2005, the Hastings City Council
authorized the City to join the Metropolitan Regional 800 MHz System; and
WHEREAS, Resolution No. 05-14-05, approved on May 16,2005, the Hastings City
Council approved the Dakota Communications Center Joint Powers Agreement for public safety
dispatch services; and
WHEREAS, Dakota County has entered into a cooperative agreement with MESB and
Mn/DOT for the purpose of defining the rights and obligations of each party with respect to the
design, procurement, construction, ownership, operations, funding, and maintenance ofa
County/Regional Integrated Subsystem the submission of the Dakota County 800 MHz Radio
Plan to the Metropolitan Radio Board; and
WHEREAS, the City of Hastings has promoted partnerships between units of
government to facilitate the construction of the Dakota County 800 MHz Radio Subsystem; and
WHEREAS, a Subscriber Agreement is needed to define the teoos and conditions
between the City and tbe County for the use of the Dakota County subsystem; and
WHEREAS, as part of the Subscriber Agreement the County has established an 800
MHz Policy Work Group for the purpose of making recommendations to the County Board
regarding operating and financial policies for the County 800 MHz trunked radio subsystem; and
WHEREAS, the City will have representation on the Policy Working Group.
NOW, THEREFORE, BE IT RESOLVED, that the City of Hastings hereby approves the
Subscriber Agreement between the City and Dakota County and authorizes the City
Administrator to execute the Subscriber Agreement for City use of the Dakota County 800 MHz
Radio Subsystem; and
BE IT FURTHER RESOLVED, that the initial teoos of the agreement shall be from the
effective on the date it is executed by both parties and will continue through December 31,2012
("Initial Term") and will automatically be extended for additional one additional one (1) year
terms unless teooinated.
Approved by the Hastings City Council this 4th day of June, 2007.
Ayes:
Nays:
Absent:
Paul J. Hicks, Mayor
Melanie Mesko Lee, City Clerk