HomeMy WebLinkAbout20070619 - VIII-C-2
VIII-C-2
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Councilmembers
Dave Osberg, City Administrator
June 14,2007
City Hall and Public Works Office Renovation and Expansion
RECOMMENDED CITY COUNCIL ACTION
It is recommended that the City Council take action approving the attached drawings of
the City Hall and Public Works Office Expansion and Renovation; and authorize TKDA
to complete construction documents for the City Hall first floor renovation and the Public
Works Office Expansion. Estimated cost for the work proposed by TKDA includes:
City Hall, First Floor Renovation:
Public Works Office Renovation and Expansion:
Not to exceed $19,000
Not to exceed $98,000
BACKGROUND
The City Council took action at is meeting on Monday March 5, 2007 authorizing the
utilization ofTKDA for design development and opinion of probable cost for the City
Hall and Public Works Garage expansion and renovation projects. At that time, Staff did
not recommend preparation of actual construction documents, until such time as financial
plan was prepared for the projects.
The projected cost for the Public Works Office project is approximately $2,200,000. The
construction cost does include $275,000 for site work and $150,000 for furnishings. It is
likely this $2,200,000 will be less, as the City Staff will likely complete some or all of the
site work.
The projected cost for the entire 151 Floor City Hall remodeling project is $270,000.
On May 301\ 2007 Finance Committee members Danna Elling Schultz and Mike Slavik
conducted a meeting (Councilmember Alongi was unable to attend), which also included
Finance Director Char Stark, Assistant City Administrator Melanie Mesko Lee, and
Public Works Director Tom Montgomery. During the course of the meeting, the Finance
Committee was in general agreement on the project scope for each of the two facilities.
While the Committee addressed the entire City Hall renovation project, it is understood
that until the Public Works Garage project is complete, work on the renovation of the 2nd
Floor at City Hall cannot take place, as the Engineering Department relocation to the
Public Works Garage will cause the vacancy that provides the expansion space for the
Building and Planning Departments. Thus, the first phase of the City Hall project will
only include the 151 Floor, with the remainder of the work to be completed in 2008.
The final allocation of funds need not be established until such time that bids are
accepted, contracts awarded and there is assurance the project will move forward.
However, the Finance Committee did endorse the concept that would result in the
following:
EXPENSES:
Preliminary estimate for Public Works Expansion
City Hall First Floor Front area and 2nd Floor (Total Project)
$2,200,000
$ 339,000
REVENUE SOURCES
Allocated in 2007 Budget:
UBC Balance in 2007 Budget:
Allocation from Sewer Availability Charge Fund:
ERF Capital Outlay:
$1,350,000
$ 150,000
$ 850,000
$ 100,000
Total Sources:
$2,450,000
Current Shortage:
$89,000
While the above provides an illustration of a shortage, it is based on current estimates,
and includes 100% of the cost of the Public Works Garage expansion included in the
contractor estimate. It is projected that City Staff will be able to complete a significant
amount of exterior site work on its own, which would more than account for the existing
shortage of $89,000. Furthermore, the estimates include the entire City Hall project,
while the current proposal before the City Council at this time, results in only the 151
Floor renovation being completed in this first phase. Based upon the above financing plan
and the current estimates, the SAC fund would have approximately $1,000,000 remaining
and the ERF account would have $150,000.
With that in mind, the Finance Committee and City Staff are satisfied recommending that
the construction documents be prepared. Again, please bear in mind that the only action
being requested is authorization to utilize TKDA to complete the construction documents
for the expansion and renovation of the Public Works Garage and the renovation of the
I sl Floor at the City Hall. The financing plan outlined by the Finance Committee and City
Staff at this time, is meant to provide a framework for the future financing of the
projects, provide the Cit Council with a comfort level that the projects can be
compl e in a anciall nable manner.
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