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Home My WebLink About20070619 - VII-1 VII-l MEMORANDUM TO: FROM: DATE: SUBJECT: Honorable Mayor and City Councilmembers Dave Osberg, City Administrator June 14, 2007 Public Dock Project Recommended City Council Action It is recommended that the City Council take action authorizing entering into a contract with Portable Barge Services for the following: Dock Protective Pile Clusters Installation: Dock Installation: $43,360 (used) $44,011.90 Baekl!round These are the last of the public dock project contract awards. Staff has enclosed memorandums from Joel Toso at the Polaris Group indicated the recommended awards. Staff has also attached a copy of the summary of the project to date, based on the contract awards. The City Council will note that the total construction project cost, based on the contracts awarded to date (including the recommendation before you) is projected at $179,780.77. In addition, the projected engineering fees for the project are $16,210, resulting in a total projected cost of$195,990.77. Throughout the last two budget cycles, funding has been set aside, and/or remains at the following levels: 2006 Budget: $54,824 2007 Budget: $100,000 Two year donations from Dakota Electric total: $10,000 ($5,000 each year) Total: $164,824. It is proposed that the shortfall of just over $31,000 be made up with a transfer from the Parks Operation fund, which has a reasonable balance to assist with funding the project. However, there is a possibility that the Hastings Chamber of Commerce and/or Rivertown Days Committee may assist with a donation for the project, in amounts that would not likely exceed a combined $10,000. Whatever amount is received from outside sources, will be used to reduce the amount transferred from the Parks Operation Fund. While the shortfall of $31 ,000 may seem a bit alarming, please keep in mind the complexity of this project, the additional pilings that were needed for the project all coupled with the community enthusiasm for the project, warrant the additional expense beyond that which was original anticipated. Regarding the schedule for the project; certain delays during the manufacturing of the dock have occurred, through no fault of the City or the consulting engineering. As a result, the project is now running up against the scheduling logistics associated with Rivertown Days, scheduled to begin on Thursday July 19,2007. Each of the contractors have suggested that if all went well, and there were no further delays associated with weather, product delivery or installation, the dock may be installed by Rivertown Days. I have suggested to our consultant that he advise the contractors that delivery, installation and construction take place after Rivertown Days. While disappointing that it will not be completed by Rivertown Days, the revised schedule would still allow for a few months of operation in 2007. * J~ POL '--"r B009 34'" AVENUE SOUTH A R I s * G R o u p . SUITE 125 BLOOMINGTON, MN 55435 952.881.0878 . FAX: 952.881.0023 June 4, 2007 Mr. David Osberg Administrator City of Hastings 10 1 4th Street East Hastings, MN 55033-1955 Re: Recommendation for Dock Installation Contractor Dear Mr. Osberg: We have obtained three quotes for the installing the Hastings Dock to be delivered by ShoreMaster. This work includes installing the dock anchoring piles, a nominal amount of dredging along the inside portion of the dock, and installing the dock and associated ramps. The quotes received are listed below: Portable Barge Services L & SInd. & Marine Carl Bolander and Sons Newport, MN Hugo, MN St. Paul, MN $ 44,011.90 $ 56,650.00 $ no bid (working from shore was not competitive) We recommend pursuing a contract with Portable Barge Services for the following reasons: Their quote is competitive They are very familiar with the project and have attended meetings during the permitting process. They have good reputation and work history with the City. Please contact me at 952-881-3050 if you have questions or need further information. Sincerely, Joel Toso, P.E. ':MRG7-.,~ ~.}.._~" ~~~//~;1."..'.:...'..~~...') \~(4.).....! ,\',,- ~ . / PROPOSAL Portable Barge Service, Inc. P,O, Box 156 Newport, MN 55055 Phone: 651-248-2864 Fax: 651-458-3619 www.portablebarQe.cOm \_n'" _"-"~:_---'"'''__'__'''"')' ,tl."!.,,",, oc.!>./ '.~:248-'l.'!~/ Owner: City of Hastings David Osberg 101 East Fourth Hastin s MN 55033 Contact: Joel Toso Phone: 952-465-0217 Fax: (952) 881-0023 Payment Terms: Partial ro ress ayments due 30 da s from date of invoice. We submit the followin s ecifications: Provide labor, equipment and malerials to: Dredee and dispose of 250 cubic vards .Erect and install four pile Lump sum and install dock supplied by Shoremaster Date: June 4 2007 Proposal Expires 30 days Add two piling for ramp abutment General Conditions: Schedules to be mutually agreed upon. All fees, permits and engineering are the owners responsibility. Mobilization not in price Free and clear access Navigation lights supplied by others Decking installed by others Hardware by others Mike Noonan Submitted By 6-4-07 Dale Accepted By $41,011.90 $3000.00 Total $44,011.90 Date Joel Toso Page I of 1 From: To: Sent: Subject: "Guy Larson" <GuyL@lametti.com> <jtoso@polarisgroupinc.com> Monday, June 04, 2007 3:20 PM Hastings - Dock protective pile clusters & Dockinstallation quote June 4, 2007 Joel Toso, Following you will find Lametti's quote for the referenced work. Dock Protective Pile Clusters Mobilization 1 LS $ 9,200 Install and weld up 3ea 65' 3 pile clusters 1 LS 60,545 Mobilization 1 LS $ 9,200 Dredge ( 250 CY @ $ 51.60/CY ) 1 LS 12,900 Install 4 ea Dock Piles - $ 6,625/ea 1LS 26,500 Install 2 ea piles - dock ramp abut. 1 LS 6,900 Set 50' access ramp 1 LS 1,150 Dock installation: $56,650 total We have figured separate Mobilization/ Demobilizations: if we can do both parts of the work in one mo e yo c deduct $ 9,200. For the dock installation - we have figured Shormaster will ship the pieces to the site, off load, assemble and float the docks to the installation site. We will then drive the piling and set the access ramp. We are figuring there is enough water to access the site for the dredging. We will r.eed to work out a schedule with you due to our prior commitments. Guy Larson, V.P.lEstimator Lametti & Sons, Inc. 16028 Forest Blvd. No. Hugo, MN 55038 651-426-1380 651-789-3006 Direct 651-426-0044 Fax guyl@lametti.com 6/4/2007 * J,- POL /cf 800934'" AVENUE SOUTH A R I s * G R o u p SUITE 125 BLOOMINGTON, MN 55435 952.881.0878 . FAX: 952.881.002.3 June 4, 2007 Mr. David Osberg Administrator City of Hastings 101 4th Street East Hastings, MN 55033-1955 Re: Recommendation for Dock Protective Pile Clusters Installation Dear Mr. Osberg: We have obtained three quotes for the installing the protective pile clusters for the Hastings Dock. These pile clusters were required as part of the Corps of Engineers permit. The quotes received are listed below: Portable Barge Services L & SInd. & Marine Carl Bolander and Sons Newport, MN Hugo, MN St. Paul, MN $ 50,000 (new pile) $ 69,975 (new pile) $ no bid $ 43,360 (with used pile) (working from shore was not competitive) The used piling option offered by Portable Barge Services is recommended. We recommend pursuing a contract with Portable Barge Services for the following reasons: Their quote is competitive. They are very familiar with the project and have attended meetings during the permitting process. They have good reputation and work history with the City. Please contact me at 952-881-3050 if you have questions or need further information. Sincerely, Joel Toso, P.E. ~~#).~~R~..-~.".~~\ ~~-tp" . ,. 0..:::'" cc /-.. c=; c:::> .'.....; ~__o , '_"~~ <;~'-'i1~" k1~~~b./// "'~/~~48:'l~/ PROPOSAL Portable Barge Service, Inc. P,O. Box 156 Newport, MN 55055 Phone: 651-248-2864 Fax: 651-458-3619 www.Dortablebarae.com Owner: City of Hastings David Osberg 101 East Fourth Hastin s MN 55033 Contact: Joel Toso Phone: 952-465-0217 Fax: (952) 881-0023 ments due 30 da s from date of invoice. We submit the followin s ecifications: Provide labor, equipment and materials to: Install three three pile clusters Three -3 pile clusters 12.75"x .50 wall x 65' New Used .375 pipe 12.75 x.375 x 65' Used Deduct General Conditions: Schedules to be mutually agreed upon. All fees, permits and engineering are the owners responsibility. Mobilization included in price Free and clear access Navigation lights supplied by others Mike Noonan Submitted By 7-4-07 Date Accepted By Date: June 4 2007 Proposal Expires 30 days $50,000.00 -$6,640.00 Date Page 1 of 1 Joel Toso From: To: Sent: Subject: "Guy Larson" <GuyL@lamettLcom> <jloso@polarisgroupinc.com> Monday, June 04, 2007 3:20 PM Hastings - Dock protective pile clusters & Dockinstallation quote June 4, 2007 Joel Toso, Following you will find Lametti's quote for the referenced work. Dock Installation Mobilization 1 LS $ 9,200 Dredge ( 250 CY @ $ 51.60/CY ) 1 LS 12,900 Install 4 ea Dock Piles - $ 6,625/ea 1 LS 26,500 Install 2 da piles - dock ramp abut. 1 LS 6,900 Set 50' access ramp 1 LS 1,150 Dock installation: $56,650 total We have figured separate Mobilization/ Demobilizations: if we can do both parts of the work in one mobe you can deduct $ 9,200. For the dock installation - we have figured Shormasler will ship the pieces to the site, off load, assemble and floal the docks to the installation site. We will then drive the piling and set the access ramp. We are figuring there is enough water to access the site for the dredging. We will need to work out a schedule with you due to our prior commitmenls. Guy Larson, V.P./Estimator Lametti & Sons, Inc. 16028 Forest Blvd. No. Hugo, MN 55038 651-426-1380 651-789-3006 Direct 651-426-0044 Fax guyl@larnettLcom 6/4/2007 Summary of Dock Project Quotes Task Recommended Company Quote Dock Manufacturing ShoreMaster $35,543.90 Ramp Manufacturing ShoreMaster $17,724.97 Dock Access Construction Otto Excavating $26,465.00 (addition for handrail) $12,675.00 Protective Pile Clusters Portable Barge Services $43,360.00 Dock Installation and Portable Barge Services $44,011.90 Anchoring Total $179,780.77