Loading...
HomeMy WebLinkAbout20070619 - VI-12 VI-12 AGREEMENT FOR HASTINGS RIVERTOWN DAYS THIS AGREEMENT made this 19th day of June 2007, by and between the City of Hastings, Minnesota, and the Hastings Area Chamber of Commerce. WHEREAS, the Hastings Area Chamber of Commerce (Chamber) has scheduled a community festival for Hastings entitled Rivertown Days, which is to be held on July 19 through July 22,2007; and WHEREAS, in the past the City of Hastings (City) has cooperated with the Chamber in its production of Rivertown Days by providing some assistance; and WHEREAS, both parties wish to put in writing the agreement which has been made between the parties. NOW THEREFORE, it is agreed by both parties as follows: 1. CONCESSION FEES The fees for Rivertown Days participants to the Chamber are: EXHIBIT FOOD CITY PERMIT FEE Home based $125 N/A $25 Non-Profit $125 $200 $25 Hastings Chamber Members $100 $230 $25 Non-Member $200 $350 $25 Arts & Crafts Fair Booth $70 Included There are additional fees for electrical hook up and for vehicles larger than 16'. II. SHUTTLE BUS Due to the low number of riders in past years, no Shuttle Bus Service will be offered this year. III. BUTTON SALES The Chamber will be selling Rivertown Days Buttons for $2 each. Buttons will be required for individuals age 12 and older for admission to the Lake Rebecca and Jaycee Park areas on Friday and Saturday. No buttons will be sold on Sunday. Proceeds from button sales are used to pay for the fireworks display. IV. PICNIC TABLES The City will provide an adequate number of picnic tables to be determined by the City and the Rivertown Days Committee at Jaycee, Levee and Pioneer Parks and at the High School and Roadside Park tennis courts. Rivertown Days Committee will coordinate with Parks Department personnel. V. INSURANCE A. Certificates of Insurance The Chamber will obtain and present to the City prior to Rivertown Days certificates of insurance from each of the following: pyrotechnician, carnival operator, Shakopee-Prior Lake Water Ski Association, Twin City Power Boat Association, DockDogs Northern Stars Club, Hastings Jaycees and any others the City deems necessary. Waivers of liability will be secured from all sports participants. Each certificate of insurance shall name the City of Hastings, the Hastings Area Chamber of Commerce, and the Rivertown Days Committee as Additional Insureds at no additional cost to the City of Hastings. B. Hold Hannless Agreement The Chamber agrees to indemnify the City and hold it hannless from any and all claims, demands, lawsuits, or liability for such loss or damage, injury, death, and costs and expenses incident thereto arising out of all Chamber activities connected with Rivertown Days. Prior to Rivertown Days, the City shall be furnished with an endorsement naming the City as an additional insured on the Chamber's policy. The Chamber's insurance policy shall not be canceled or its conditions altered in any manner without ten days prior written notice to the City Administrator of Hastings. VI. ELECTRICITY The City will give the rights for use of all electrical outlets in Jaycee, Lake Rebecca and Pioneer Parks. City will not charge the Chamber for use of said electricity. City will check all streetlights along the Lock and Dam Road to verify that the lights are in working order. If needed, the City will allow the use of any temporary portable lighting they own for illuminating the button sales area at the junction of Second and Spring Streets. City will allow the Chamber at Chambers expense, to add additional outlets in Jaycee Park. VIT. WATER The City will allow vendors access to all fire hydrants along the Lock and Dam Road and near the Pioneer Park shelter. City will have connections available on Jaycee Park hydrants by July 16, 2007 and in Pioneer Park by July 20,2007. Since there will be a DockDogs competition and show this year, the City will need to provide a fire hose to fill the DockDogs pool from the hydrant. The Treasure Island float will need to be filled with water, but they will line up by the Public Works building to get water. 11 VII. MISCELLANEOUS A. In addition to the foregoing, the City of Hastings agrees to the following: 1. The City will provide in kind services ofthe Parks, Streets, Police and Fire Departments. 2. The City will provide trash and litter pickup before, during and after the festival, which will be coordinated with Waste Management - Hastings (This service donated by Waste Management - Hastings). The Parks Department will coordinate daily clean up. 3. Two Parks Department employees will be on duty on Saturday and Sunday, July 21st and 22nd from 7 a.m. to 5 p.m. 4. The City will provide barricades where appropriate. 5. The City will erect "No Parking" and "Handicapped Parking" signs where needed. 6. Ambulance service will be provided for miscellaneous events, most importantly at the Power Boat Races and at the Fireworks Display on Saturday, July 21, 2007. 7. The Streets or Parks Department will mark/rope the appropriate grass areas adjacent to Lock and Dam Road for public parking. 8. The Streets or Parks Department will mow the former tank farm area to accommodate parking and the Lake Rebecca side of the road to accommodate the carnival. 9. The Parks Department will contact Mosquito Control and arrange spraying in the Jaycee and Levee Park areas the week ofJuly 16th. 10. The City will provide adequate police protection during the festival. 11. The City will provide extra garbage barrels at Pioneer, Jaycee and Levee Parks and provide pickup Saturday afternoon. 12. The City will erect several temporary signs no larger than 4' X 8' (furnished by the Chamber) approximately 3-6 weeks before the event and take them down after the festival. 13. All vendors must obtain concessions location from the Rivertown Days Committee, the City will issue permits. Police will assist with removal of vendors without permits. 14. Provide the Chamber President with a list of cell phone numbers to reach Parks, Police, Fire and Streets Department staff. List will remain confidential. 15. Remove two of the cement barriers at Levee Park to allow cars to enter the park for Sunday's Car Show. 16. Assist with the expense of Port 0 Lets to the degree the City budget allows. B. In addition to the foregoing, the Chamber agrees to the following: 1. The Chamber will work with the Police Department to arrange for adequate traffic and crowd control at each scheduled Rivertown Days event. 2. The Chamber will provide the City with a list of contact persons with phone numbers who are responsible for the various areas and events. 3. The Chamber will secure all necessary City permits and licenses required by Hastings City Ordinances for any and all activities during Rivertown Days. 4. The Chamber will provide a schedule of events for Rivertown Days (see attached). 5. The Chamber will arrange for all portable toilets at sanctioned Rivertown Days events where they deem necessary. 6. The Chamber will provide and pay for all off-duty police reserve officers, who shall be in uniform during the festival, where the Rivertown Days Committee deems necessary, except as provided by the Jaycees. 7. The Chamber will provide and pay for all Explorer Scout services during the festival. 8. The Chamber will coordinate all waste containers and recycling with Waste Management-Hastings. 111 Vm. 5Clf.EDUL.E OF .EV.ENTS A. A schedule of events to date is included with this agreement. Any events submitted after the date of this agreement will be submitted to the City for approval. IN WITNESS WHEREOF, the City of Hastings and the Hastings Area Chamber of Commerce has caused this Agreement to be executed by its Mayor and City Clerk and Chair of the Board and President, respectively, each acting with full authority to bind each party to this agreement. CITY OF HASTINGS By Paul Hicks, Mayor By Melanie Mesko Lee, City Clerk HASTINGS AREA CHAMBER OF COMMERCE lV SECURITY DUTIES AT PIONEER, JAYCEE & LEVEE PARK AREAS RlVERTOWN DAYS 2007 July 19 - 20 1. Direct traffic and keep it running smoothly along Second Street. Police will monitor traffic to determine whether or not road closure is necessary. 2. Continue to direct traffic to designated parking lots filling the first lots before proceeding to the next. 3. Prevent cars from entering lots designated as areas for "permit parking" only. 4. Enforce the defined beer garden area and rules set by ordinance and agreement between the City and Rivertown Days, which prohibits outside coolers after 6:00 p.m. 5. Patrol lots to support and assist Explorers in monitoring designated parking (e.g. Handicapped Parking and Permit Parking). 6. Watch for activities that may disrupt the peace and try to prevent any illegal activities. 7. Stay in contact by cellular phone or radio with the Rivertown Days Steering Committee. 8. Assist public or direct them appropriately with any questions or problems. (There will be an information tent at the river.) 9. Alert and assist ambulance service in case of an emergency. 10. Coordinate individuals or reserves so that an adequate number are working at all times. The busiest time is Saturday evening from 6:00 p.m. until after the fireworks and during the parade (Saturday @ 6:00 p.m.). 11. Provide flashing warning lights at 15th and Maple and at 15th and Pine. 12. Assist with escorting non-licensed vendors off park property. 13. Other security duties as deemed appropriate by Mike McMenomy, Chief of Police. " RIVERTOWN DA. YS EVENTS Arts & Crafts (& inflatable games) Chamber Office (Claire Mathews) 651-437-6775 Barbary Coast Service Our Saviour's, Marilee Anderson 651-437-9052 Bass Tournament Pro Craft Bass Classic, Dean Truax 651-248-8015/651-437-8940 Beer Garden Mark Ewert / Alvie Dielman 612-623-6116/651-480-8413 Bingo Senior Center, Laurie Thrush 651-438-0750 Concessions & Fireworks Chamber Office (Michelle Jacobs) 651-437-6775 DugareJ's Tent Dance Jessie Ritter 651-480-0003, 651-755-9530 Downtown Side Walk Sale Barb Hollenbeck, Kevin Hoeschen 651-438-7949; 651-437-4400 Eagle Evenls * Jamie Bentjen, Greg Grebinowski, Will Mann 651-437-1310,651-230-2367 (Greg), 651-438-2228 (Jamie) 437-2815 (Will) Flea Market Pal Wagner 651-437-4449 Kids Karnival River of Life, Brenda Cole 651-437-3965 Kiddie Parade Amy Kivi 651-480-3247 Kitten Ball Tournamenl * Geoff Maltby 612-220-6473(day) or 651-437-3327 (eve) Medallion Hunt Edina Realty, Sandy Becker 651-437-2121 Pancake Breakfast Methodist Church, Jerry Matula 651-437-2719 (day) or 651-983-3039 (eve) Parade Hastings Chamber of Commerce 651-437-6775 Photo Contest Cindy Hoffmann 651-437-2000 Radio Show - Adventures of Tom Sawyer LeDuc- Joan Mathison 651-437-7055,651-491-7035 (cell) Rich Valley RC Flying Demonstration Dan Knack 651-248-6301/651-738-8302 RTD Car & Truck Display Greg Kasel 651-437-6400 or 651-480-2227 (eve) River Events Chamber Office 651-437-6775 River Rumble Brian Schommer 651-769-1585 or 651-480-8762 School House Events * Tim O'Brien 612-237-7318,651-438-9191 Sneaky Pete's Garden Tractor Pull Carol & Cy Schmitz 612-309-7234 (cell) or 651-437-8291 Teen Night Aqualic Center, Darbie Johnson 651-480-6179 or 651-775-6766 (eve) Tennis Tournament Margaret Cox, Women's Tennis League 651-437-1926 Vermillion State Bank Rivertown Days Run Chris Wayne, Debbie Grimm 651-437-8288 or 612-709-0705 (eve) * Event pending - the Rivertown Days sanclioned event form has not been signed or accurately completed. V1