HomeMy WebLinkAbout20070716 - VIII-C-2VIII-C-2
MEMORANDUM
TO: Honorable Mayor and City Councilmembers
FROM: Dave Osberg, City Administrator
DATE: July 12, 2007
SUBJECT: Youth First Program
RECOMMENDED CITY COUNCIL ACTION
It is recommended that the City Council take the following action as it relates to the Youth First
Program:
a.) Authorize incorporation of the Youth First Program into the City of Hastings' Parks and
Recreation Department with an effective date of Tuesday July 17, 2007.
b.) Approve the attached job description and compensation schedule for the position of
Youth First Coordinator, which will be assumed by the prior Youth First Coordinator,
Ann Grotjohn.
BACKGROUND
On Monday April 16, 2007 the City Council approved a Resolution offering support for assuming
operations of the Youth First Program. Certain elements of the Resolution were as follows:
a.) The existing Youth First Coordinator, Ann Grotjohn, will be hired as a part time
employee at a level of no more than 25 hours per week.
b.) The Youth First Coordinator will work under the direction of the Park and Recreation
Director.
c.) Youth First will have completed at its own expense a financial audit, and submit to the
City.
d.) All existing funds that are currently allocated and assigned to the Youth First Program
shall be transferred to the City of Hastings.
e.) The existing members of the Board of Directors, who serve as advisory to the Youth First
Program shall remain to provide direction and recommendations to the City Council.
An audit has been completed by Youth First and the final cash transfer to the City of Hastings
will in an amount equal to $75,241. Final transfer of the funds is pending, but will be completed
shortly. Staff is comfortable with the final disposition of the Youth First Program, and suggests
the City Council take the final action assuming operations of the Youth First Program, effective
Tuesday Ju~7, 2007. ~y
David M. Osberg
City Administrat<
_~ -
Position Title:
Department:
Exempt:
Reports To:
Normal Shift:
Approved by CC:
Youth Program Coordinator
Parks and. Recreation
No
Parks and Recreation Director
Varies
^ Full-Time ®Part-Time
Summary:
This is a non-union position responsible for community youth outreach and programming
for youth asset building programs and activities. Strong organizational skills to ensure
proper planning, administration, organization, and execution of identified goals and
objectives.
Essential Duties & Responsibilities
Leadership
1. Formulate, implement, and evaluate the program's strategic plan.
2. Initiate asset building programs and- activities involving identified community
partners.
3. Provide training and support to community partners in the area of asset building.
4. Recruit volunteers to assist with achievement of program goals.
Management
1. Coordinate youth program meetings, including but not limited to committee
meetings, community meetings, and other related interest groups. Ensure that
adequate meeting facilities are reserved, materials and prepared and- distributed
in a timely manner, and appropriate public communication is made to promote
the meetings.
2. Work with and provide training, supervision, and direction to volunteers and other
interested stakeholders.
3. Prepare reports and related information as requested.
Communication
1. Effectively and energetically promote youth initiatives and programs with local
stakeholders, agencies, volunteers, and organizations.
2. Establish a method to provide regular and timely updates on program goals,
successes, and opportunities to the appropriate stakeholders.
3. Establish and continually build relationships with local stakeholders to support
youth program goals.
Resource Acquisition
1. Use resources and connections to stay current on appropriate information
and funding related to youth asset building
2. Identify and obtain resources (i.e. grants, speakers, etc.) to assist with the
program objectives, including increasing funding.
__
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Youth Coordinator
Page 2 of 3
Other
1. May act as City liaison on youth services to outside agencies and interested
stakeholders.
2. Performs special projects as needed.
3. Regular attendance is required.
4. Performs other duties and assumes other responsibilities as apparent or as
delegated
These examples of areas responsibilities are intended only as an illustration of the various types of work
performed, and are not meant to be inclusive. The position description is subject to change as the needs of
the employer and requirements of the job change.
Knowledge, Skills & Abilities
1. Thorough knowledge of the principles and practices of organizing and
supervising youth asset building programs and activities..
2. Ability to stay current on trends and developments in youth_asset building public
outreach.
3. Ability to create imaginative and innovative.. programming, as well as the ability to
market programs and services.
4. Ability to plan, organize and oversee the work of volunteers.
5. Ability to communicate effectively and professionallywith co-workers; seasonal
employees, volunteers, outside agencies and members' of the public.
6. Ability to work independently with minimal supervision.
7. Ability to operate and learn new computer applications and office equipment as
needed.
Criteria to Qualify for this Position
1. Minimum of one year wi#h youth programming experience.
2. Experience with community outreach 'activities.
3. Valid Class D`drivers license with Minnesota driving privileges.
4. Experience working independently with strong self motivation and time
management skills.
5. Successful completion of pre-employment physical and drug screen.
6. Successful completion of pre-employmen# background investigation.
Desired Qualifications
1. Two or more years of experience developing youth programs and activities.
2. Experience with grant writing and application process
3. Experience with strategic plan development.
Competencies Common to All City Positions:
• Develop and maintain a thorough working knowledge of all departmental and
applicable City policies and procedures in order to help facilitate compliance with
such policies and procedures by personnel.
• Demonstration, by personal example, of the service, excellence, and integrity
expected from all staff.
• Develop respectful and cooperative working relationships with co-workers, including
willing assistance to newer staff so job responsibilities can be performed with
confidence as quickly as possible.
• Confer regularly with and keep immediate supervisor informed of all importan#
matters which pertain to the applicable job functions and responsibilities.
• Represent the City of Hastings in a professional manner to the general public and
outside contacts and constituencies.
Youth Coordinator
Page 3 of 3
Physical Demands
The physical demands described here are representative of those that must be met by an employee to
successfully perform the essential functions of this job. Reasonable accommodations maybe made to
enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to:
® sit; ®talk ®hear ®stand; ®walk; ®use hands to finger, handle or operate objects,
tools, or controls; ®reach with hands and arms; ®balance. ®stoop, ®kneel, ^
crouch, ^ crawl ^ climb ^ taste ^smell ^ other,
While performing the duties of this job, the employee is occasionally required to:
^ sit; ^talk ^hear ^stand; ^walk; ^use hands to finger, handle or operate objects,
tools, or controls; ^reach with hands and arms; ^ balance. ^ stoop, ®kneel,
crouch, ^ crawl ^ climb ^ taste ^smell ^ other,
The employee must frequently ®lift ®move up to%1_0 pounds
The employee must occasionally ®lift ®move up to_20 pounds.
Specific vision abilities required by this job include
® close vision, ®distance vision, ®color vision, ®perpheral vision, ^ depth
perception, ^ the ability to adjust focus.
Work Environment
The work environment characteristics described here are representative of those an employee encounters
while performing the essential functions of this job. Reasonable accommodations maybe made to enable
individuals with disabilities to perform the essential functions
Work is performed primarily in an indoor/office setting, generally during both day shifts.
The noise level in the'-.work environment is generally moderate, and may occasionally be
noisy
Supervision: of Others:
This position is responsible for oversight of volunteers.
The omission of specific statements of duties does not exclude them from the position if the work
is similar, related, or a logical.assignment to the position. The job description does not constitute
an employment agreement between the employer and member and is subject to change by the
employer as the needs of the employer and requirements of the job change.
The job description does not constitute an employment agreement between the employer and the
employee and is subject to change by the employer as the needs of the employer and
requirements of the job change.
Employee Initials: Date:
Supervisor/
Dept. Head Initials:
Date:
CA/ACA initials: Date:
Page 1 of 1
Dave Osberg
From: Melanie Mesko Lee
Sent: Wednesday, July 11, 2007 11:21 AM
To: Dave Osberg
Subject: YF compensation
Youth First
Coordinator Hourly
Monthly
Annually
Melanie Mesko Lee
Assistant City Administrator
City of Hastings
101 Fourth Street East
Hastings MN 55033
www.ci.hastings. mn.us
p: 651-480-2350
f: 651-437-7082
$12.81 $13.73 $14.64 $15.56 $16.47 $17.39 $18.30
$1,109.99 $1,189.70 $1,268.56 $1,348.27 $1,427.13 $1,506.84 $1,585.70
$13,322.40 $14,279.20 $15,225.60 $16,182.40 $17,128.80 $18,085.60 $19,032.00
7/11/2007