HomeMy WebLinkAbout20070917 - VI-08
VI-8
MARK J. HOLMES, CHIEF
115 West 5th Street
Hastings, Minnesota 55033-1815
HASTINGS FIRE DEPARTMENT
Business Office (651) 480-6150
Fax (651) 480-6170
TO: Mayor Hicks and City Council Members
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FROM: Mark J. Holmes, Fire Chi~;v--
DATE: September 12,2007
SUBJECT: Request Award of Bid for Ambulances
At the August 6,2007, city council meeting, approval was given for the purchase of a new
ambulance and the remounting of an existing patient module onto a new chassis. The bid
process was to include both projects with the understanding that our trade-in ambulance could be
kept in service until final completion. The anticipated cost and amount approved of this project
was $215,000.00.
As a result of the bid process, only one proposal was received. Although nothing in our
specifications was proprietary to any manufacturer, single bids for this type of work are not
uncommon today. Currently the city has in service three ambulances manufactured by a single
source. The oldest of these units is ten years old and has served our community well. All
aspects including quality, durability, and warranty have reinforced the fact that we have made
good choices. I believe that a single bid may partially be due to our owning three single source
ambulances but also due to the recent twelve-month period where preferred chassis' (Ford) were
unavailable due to higher EPA standards. Ford anticipates chassis availability in mid-October.
With this extended wait time for ambulances I believe most manufacturers feel an immediate
need to accommodate their higher volume customers.
The single bid received was from Life Line Emergency Vehicles, located in Sumner, Iowa. As
part of this process, six bid specifications were also sent out to other manufacturers who would
have the capability to build this unit. All of which have facilities located within a 250-mile
radius from the City of Hastings. Other than a brochure from one of the manufacturers, I
received no questions or negative comments about our process. Since the bid received was
within budget and in the amount of$214,413.00 less trade-in of$12,000.00 for a total purchase
price of$202,413.00, I am requesting that approval for award of bid be given to Life Line
Emergency Vehicles.
Requested Action: Award of bid and contract in the amount of $202,413.00 to Life Line Emergency
Vehicles for ambulance replacement as specified.
If you have any questions, please feel free to contact me on my cell phone number, which is 651-
775-5545 and I will be in attendance at the September 17,2007 city council meeting should you
have any questions for me at that time.
FIRE SUPPRESSION
FIRE EDUCATION
FIRE PREVENTION
AMBULANCE SERVICE