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Home My WebLink About20071119 - VI-07vl-~ City of Hastings Parks & Recreation Department 920 W IOth St. Hastings, MN 55033 Ph: (651) 480-6175 Fax: (651)437-5396 www.ci. hasti ngs. mn. us Aquatic Center 901 Maple St. Hastings, MN 55033 Ph: (65 I) 480-2392 Fax: (65l) 437-5396 Civic Arena 2801 Redwing Blvd. Hastings, MN 55033 Ph: (651) 480-6195 Fax: (651) 437-4940 MEMO Date: November 14, 2007 To: Honorable Mayor and City Council Members From: Barry Bernstein, Director of Parks & Recreation Subject: 2008 Community Funding Recycling Gran# Applica#ion Background Each year the City receives funding from Dako#a County to assist with promotion and administration of the recycling program. The administration of this program rests with the Parks & Recreation Department. Recommended City Council Action I# is recommended that the City Council take action authorizing the submittal of the attached 2008 Dakota County Funding Recycling Grant Application. Dakota County 2008 Large Community Funding Application Funding Period: January 1, 2008 -December 31, 2008 Application Submittal Due Da#e: November 27, 2007 C `O U N T Y Dakota County, Physical Development Division Environmental Management Department - 2007 Please return completed Application with your Board Resolution and/or letter to the following: Dakota County Physical Development Division Tammy Drummond 14955 Galaxie Avenue Apple Valley, MN 55124 2007 Annual Report Due Date: February 15, 2008 Contact Information Mike Trdan: Guidelines, Application, or Annual Report 952-891-7029 or mike.trdan@co.dakota.mn.us Tammy Drummond: Application process 952-891-7003 or tammy.drummond(cr~.co.dakota.rnn.us 2008 LARGE COMMUNITY FUNDING APPLICATION BASE FUNDING AND WORK PLAN DUE DATE November 27, 2007 rrogram: .lanuarv 1.2008 through December 31 2008 City/Township Hastings (select): Population (2006 Est.): 21,998 Date Submitted: 11/20/2007 Number of Households (2006 Est.) 8,192 $18,100.00 $21,400.00 651 X37-5396 Minimum Funds Applied for: Address: 920 W 10~' St, Hastings, MN 55033 Maximum Funds Applied for: E-mail Address: kbehrens@ci.hastings.mn.us Phone Contact: Kristin Behrens Number: 651-480-6175 Fax Number: 1. Is your City Manager or Administrator interested in hosting a Household Hazardous Waste Event Collection in conjunction with Dakota County in 2008? ® Yes ^ No 2. If the answer to question 1 is "yes," then indicate the type of city support to be provided at the Event Collection -identify location, equipment, amount/type of city publicity and approximate number of staff assistance (city volunteer, STS). We have held a HHW Collection Event for the past few years now in connection with our Spring Clean-up Day. We generally have at least 4 city employees available to assist with the HHW portion of the cleanup. Other city staff is involved with collecting electronics, appliances, etc. The clean-up is generally help at the City's Public Works facility, although due to some remodeling in 2008, we may have to change locations for one year. One possibility for an alternate location is the Hastings Civic Arena's large parking lot 3. What percent of staff time (in Fup Time Equivalents - F.T.E) is allocated to waste abatement activities? ~ ~% F.T.E. 4. Does your City intend to host one or more "clean-up" days in 2008? ® Yes ^ No 5. If the answer to question 4 is "yes," then when will the "clean-up" day(s) be held? Our Annual Spring Clean-Up Day is generally held the last Saturday in April. Note: if the answer above is "yes, "then be certain to obtain data on collection amounts because, at the end of 2008, the Annual Report for 2008 requires cities report this data. 6. In 2008 does your city anticipate acommunity-sponsored event to collect residential electronic devices? ®Yes ^ No Note: If the answer above is "yes, "then be certain to obtain data on collection amounts. The Annual Report for 2008 due February 15, 2009 requires that cities report this data. 7. I certify that this document was prepared under my direction or supervision, and that the information is true, accurate, and complete to the best of my knowledge. Name of person completing document Kristin Behrens 2 COMMUNITY PROGRAM DESCRIPTION Identify and describe the proposed activities {mandated and optional) that your community will undertake in the current application year in each of the following areas. Please Note: Program priorities include a focus on reinvigorating residential recycling and education targeted at new residents and unserved/underserved citizens. Large Community (over 1000 Heusph~ldc] _ Manrla+a~I Racnnnc;h;l;t;n~ Check Items a) Government Leadership Responsibilities (Mandated - 4 Points each) ® 1 Identify Contact Person -Each community must identify in its annual Application a res onsible art f li ibl ti iti p p y or e g e ac v es and inform Dakota County within thirty days of any changes in the designated individual. ® 2 Ensure Recycling Programs -Ensure that recycling programs are established for facilities under its contr l i d ith MN o n accor ance w Stat. § 115A.151 (i.e., must assure program in place for recyclable materials). ® 3 Manage Public Entity Waste -Manage waste from its facilities as outlined in the Re ion l/D k t C t S lid W g a a o a oun y o aste Master Plan (i.e., must assure program in accordance with public entities law - MN Stat. § 115A.471) ® 4 Promote Sustainability Principles -Participate in workshop, training, resolution develo t di h pmen , or nance c anges, planning & zoning changes as coordinated by the County or lead community for a Local Negotiated Initiative. ® 5 Local Negotiated Initiative -Participate as a Lead or Supportive Community. Check Items b) Recycling Responsibilities (Mandated - 5 Points Each) ® 1 Support Recycling Goal - Attain a level of waste reduction, reuse, and recycling that supports a 50% recyGing ra#e #or the County. ® Curbside Recycling Materials -Continue the curbside recycling of the following materials: 2 newspaper, magazines, mixed mail, corrugated cardboard, steel/aluminum cans, glass containers, and plastic containers with a neck. ® 3 Multi-family Recycling -Assure recycling service in all multi-family buildings that includes aA recyclables collected through the curbside collection program. 4 Waste Collection Service -Promote implementation activities that comply and enhance State law that requires all residences to have waste collection service. Check c) Solid Waste Education Checklist (4 Points for items 1 - 3 and 3 points for Items item 4 -Mandated) Communication to Households -Produce at least one electronic (when applicable) and written media communication and distribute to every household, inGuding multi-family ® 1 buildings with reinvigorating recycling as a toa priority. Maintain environmental education website (if appligble), link to httg://www.co.dakota.mn.us/EnvironmentRoads/default htm. To is s must be consistent with the annual work Ian rocess. ® 2 LSWS Meetings -Actively participate and contribute to Local Solid Waste Staff meetings (one excused absence) ® 3 Program Messages -Support and promote Master Plan and Comprehensive Plan integrated solid waste management program messages. ® 4 Participate in Community Power Program -Promote local Community Power Program, by assisting Program or participating in application screening for projects within community. 3 Check d) Solid Waste Community Education (9 Points Each) Items -Community chooses to complete any five activities ^ 1 Make presentation(s) to city employees (minimum of 10) regarding a government leadership activity. Topic(s) must be consistent with the annual work plan process. 2 Provide environmental education to community group(s) (minimum of 10 people), with schools a top priority. Topic(s) must be consistent with the annual work plan. ® 3 Provide environmental education in schools or other public entities (minimum of 10 people), with schools a top priority. Topic(s) must be consistent with the annual work plan. 4 Sponsor a sustainability workshop in collaboration with the County. 5 Sponsor an Environmentally Preferable Practices Workshop in collaboration with the County. ® 6 Sponsor a community event for Earth Day (if attended by over 100 people -counts as two. 7 Sponsor a community event for America Recycles Day (if attended by over 100 people - counts as two). 8 Sponsor a community event for Pollution Prevention Week (if attended by over 100 people -counts as two). 9 Sponsor a community event for other County-approved campaign (if attended by over 100 people -counts as two). ® 10 Produce electronic (when applicable) and written media communication and dis#ribu#e to eve household includin multi famil b ildi ith i i ti li ry , g - y u ngs w nv re gora ng recyc ng as a toa riori .Topic(s) must be consistent with the annual work plan process. Promote and distribute environmental education materials -Provide environmental ® 11 education materials and information that pertain to solid waste and recycling issues in accordance with the Master Plan and Comprehensive Plan priorities and s#rategies and, on an ongoing basis, provide Dakota County with examples of these material. Reinvigorate Recycling -Directly incorporate electronic and/or printed materials provided ® 12 by the Solid Waste Management Coordinating Board's (SWMCB) "Reinvigorate Recycing" campaign into communications distributed in yourcity -provide examples as part of the 2008 Annual Report. Include: A copy of the Official Resolution or of Proceedings (an official action from the governing body requesting the funding allocation or a cert~ed copy of the offiicial proceedings). WORK PLAN, 2008 Work Plan, Large Community Base Funding -Describe your community's proposed plan for 2008 Base Funding. The work plan shall include a description of annual activities and actions, responsible parties, proposed timeline to accomplish the activities, the rationale to support Master Plan/Comprehensive Plan outcomes, resources, and method of pre-and post-activity/action measurement. Government Leadership -Describe your community's proposed plan for expanding or enhancing government leadership in 2008. Goverment has partnered with Waste Management with an ongoing community outreach program designed to help youths understand the advantages of recycling with some classroom training and then encouraging them to seek out small business owners to drive recycling volume to the recycling box. The youths are rewarded for their efforts with a cash incentive for their youth group. City Government sets a leadership role with recycling programs in-house that include, but are not limited to, collection of mixed papers, ridged recyclables, and purchasing eco-friendly supplies when economically feasible. City has partnered with Tilden Kindergarten Center to implement a crayon recycling program in that school. Teachers assist with education and the City provides the collection bins, shipping costs, and recycled Crazy Crayons to students who participate. This is an ongoing program that we are planning to continue in 2008. External Operations and In-House Programs -Describe your community's proposed plan for expanding or enhancing waste abatement operations in 2008. Youth Green Team Program (recycling box for mixed paper.) Sponsor community Earth Day Event (2007 event was attended by over 200 people.) Update community through printed and electronic media on recycling opportunities/yard waste disposal. Notification of city staff of EPP purchasing opportunities. Request RETAP to evaluate city facilities to see where government leadership can improve. • Community Education -Describe your community's proposed plan for 2008 public educa#ional/promotional activities. Distribute annual solid waste guide to residents, quarterly updates in the Hastings Star Gazette of the youth group recycling accomplishments, quarterly training with new youth groups with outreach ideas to generate more volume for their time with the recycling box, the curbside yard waste mailer that talks about advantages of backyard composting and curbside collection. Annual city-wide spring clean-up. Quarterly recycling articles placed in city newsletter mailed to residents which will incorporate the Rethink Recycling campaign materials. Updates of recycling pages on city website. 5 Applying for Container Funding ^ Yes ®No Number of containers required in 2008 Single Family Multi-family Delivery Location -List address for container delivery Distribution Method -Indicate the distribution method for the containers Communities must provide educational materials that support reuse/reduction/recycling for each single family container. • Multi-family apartment containers are provided only upon agreement between building owners or managers and the City. Communities will distribute multi-family apartment containers in coordination with informational meetings for residents. 6 Applying for Local Negotiated Initiative Funding As a Lead Community ^ Yes ®No (tf no, do not complete) • !f your community chooses not to undertake a leadership role for a Local Negotiated Initiative, your community must complete the Supportive Community work plan below. Identify Item Letter from Sec. Brief Description of Leadership Activity 2008 Fund Amount Ill.d. Table I Indicate the Local Negotiated Initiative by alphabe#ic letter that your community chooses to undertake in 2008, insert total funding amount into the space provided on your Base Funding Attachment A, and complete the LEAD Community work plan below LEAD COMMUNITY Local Negotiated Initiative Work Plan, for each selected Initiative -Describe your community's proposed plan for 2008 Local Negotiated Initiative. 1. Comprehensive Initiative Description 2. Activity Description 3. Budget Breakdown -Show how funds will be expended 4. Objective(s) to be met 5. Related Master Plan or Comprehensive Pian outcome 6. Proposed Start Date and Duration of Activity (or activities) 7. Resources 8. Proposed Measurement Method (Pre- and Post-Activity Measures) NOTE: Final report must identify the opportunities and challenges encountered and how the initiative can be replicated in other communities. 1. Comprehensive Initiative Description 2. Activity Description 3. Budget Breakdown 7 4. Objective(s) 5. Related Master Plan or Comprehensive Plan Outcome 6. Proposed Start Date and Duration of Activity 7. Resources 8. Proposed Measurement Method BASE FUNDING BUDGET, 2008 (Note: to be considered a complete application, cities must enter estimated costs in appropriate sections of both A_1. & A2_) A. 1. Administrative Costs County Share ** County Share *" TOTAL TOTAL Direct Salaries (at $1.60 per HH) (at $2.00 per HH) Community Share ~ (at $1.60 per HH) (at $2.00 per HH) 5000 5000 5000 10000 10000 Direct Mileage 250 250 250 250 Direct Membership & Training & Subscriptions 50 50 50 50 Consultant Services and/or Temporary Help 0 0 Software 0 0 Other (List & Describe 0 0 Total 5300 - 5300 5000 10300 10300 A. 2. PromotionallEducationat Costs County Share County Share TOTAL TOTAL Design/Printing Costs (at $1.60 per HH) (at $200 per HH) Community Share * (at $1.60 per HH) (at $2.00 per HH) 4500 5675 ' 4500 5675 Distribution Costs 2000 2500 2000 2500 Advertisements 6Q0 800 600 800 Videos/Billboards _ 0 0 Promotional Items .:1000 1250 1000 1250 Special Events (Displays, Performance fees) ' 2000 2500 2000 2500 Other (List & Describe) 2700 3375 2300 5000 `5675 Total 12800 - 16100 2300 15100 48400 B. Totat Budgeted Amount 1810t1 21400 7300 25400 28700 L. 2vt)i3 Base Funding Requested from County 'k't* 18100 2.1400 D. Total LNIF Amount Requested From County 0 0. Communities list program city contributions in this column, (community contributions are not required) ** Communities must enter budget amounts for both ($i.60 HH & $2.00/HH) funding possibilities. xx~ 18'100 21400 0 0 Base Funding Request may not exceed the amount authorized by County Board_ TOTAL TOTAL ~*** Unexpended 2008 Base Fund and LNIFamount may not be carried over to 2009 (at $x.60 per HH) (at $2.00 per HH) **** Total 2008 Funding Amount Requested from County * 18100 21400