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Home My WebLink About20071203 - VI-10s~ VI-10 emo To: Mayor Hicks and City Council From: John Hinzman, Planning Director Date: December 3, 2007 Subject: 2008 CDBG Budget Application REQUEST The City Council is asked to adopt the attached resolution authorizing submittal of the 2008 Community Development Block Grant (CDBG) Application to Dakota County CDA. The $75,000 estimated allocation is budgeted as follows: • $60,000 -Assessment Abatement -Assistance for low and low\moderate income homeowners with assessments from the 3`d Street Public improvements Project. • $15,000 -Housing Rehabilitation -Funding for housing rehabilitation of owner occupied and rental units in and around downtown. ATTACHMENTS Resolution • Application >' HASTINGS CITY COUNCIL DAKOTA COUNTY, MINNESOTA RESOLUTION NO. A RESOLUTION APPROVING THE APPLICATION OF THE OF THE CITY OF HASTINGS FOR FISCAL YEAR 2008 DAKOTA COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDING WHEREAS, the City of Hastings is a participating jurisdiction with the Dakota County CDBG Entitlement Program for Fiscal Year 2008 (ending June 30, 2009); and WHEREAS, the Dakota County Community Development Agency (CDA) is a Subgrantee of Dakota County for the administration of the CDBG Program; and WHEREAS, the Dakota County CDA has requested fiscal year 2008 CDBG applications to be submitted by December 14, 2007, based on a district formula allocation of funds approved in the 1984 Community Development Implementation Plan. NOW, THEREFORE, BE IT RESOLVED that the City of Hastings hereby approves the following: 1-. The Fiscal Year 2008 CDBG application is approved_for submission to the Dakota County CDA. - - _ . .. - 2. The_ City Council and City Administrator are authorized to execute the application and a-I agreements and documents related to receiving and using the awarded -CDBG funds. 3. The Dakota County CDA is designated as the administrative entity to carry out the CDBG program on behalf o the City/Township, subject to future Subrecipient Agreements that may be required for specific CDBG-funded activities. Adopted by the City Council of Hastings this 3rd day of December, 2007. Ayes: _ Nays: _ Absent: ATTEST: Paul J. Hicks, Mayor Melanie Mesko Lee City Clerk I HEREBY CERTIFY that the above is a true and correct copy of resolution presented to and adopted by the City of Hastings, County of Dakota, Minnesota, on the 3`d day of December, 2007, as disclosed by the records of the City of Hastings on file and of record in the office. Melanie Mesko Lee City Clerk This instrument drafted by: City of Hastings (JWH) 101 4th St. East Hastings, MN 55033 ( SEAL) APPLICATION FOR COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS Application must be received by the Dakota County Community Development Agency NO LATER THAN DECEMBER 14, 2007 (for Program Year 2008 beginning 7/01/08) General Information Applicant Name: City of Hastings CD District: 4 Contact Name: John Hinzman, Planning Director Applicant Address: 101 East 4th Street City, State, Zip: Hastings, Minnesota 55033 Phone: (651) 480-2378 Fax: (651) 437-7082 Email: jhinzman@ci.hastings.mn.us Proposed Projects/Activities #1 Title: Assessment Abatement CDBG Request: $60,000 #2 Title: Housing Rehabilitation CDBG Request: $15,000 #3 Title: CDBG Request: #4 Title: CDBG Request: #5 Title: CDBG Request: Total Request: $75,000 PLEASE NOTE: AT LEAST 50% of the oroaosed fundina must aualifv as a t (~w/nnnn nPnPfit and NO MORE THAN 40% of the proposed funding can be for PUBLIC SERVICES. As public services may not account for more than 15% of the County's total funding, public service requests may need to be decreased once all applications are submitted and reviewed by CDA staff. Certification I certify tfYat the information contained in this application is true and correct and that ~it contains no . misrepresentations, falsifications, intentional omissions, or concealment of material facts. I further certify that no contracts have been awarded, funds committed, or construction begun on the proposed project(s), and that none will be made prior to notification from the Dakota County CDA based on HUD's issuance of a Release of Funds Notice. Signature of Authorized Official Date Title of Authorized Official PLEASE ATTACH THE RESOLUTION OF THE GOVERNING BODY SHOWING APPROVAL OF THE REQUEST FOR CDBG FUNDS 1. Project/Activity Title Please complete the following Sections I-VI for EACH proposed project/activity. (For example, if 3 projects/activities are being proposed, there will be 3 sets of the following pages.) Project/Activity # 1 Project/Activity Title: Assessment Abatement I. Project/Activity Information Describe the proposed project/activity. The City of Hastings 2007 Improvement Program included street reconstruction projects involving bituminous paving, storm sewer, concrete curb and gu#ter, and sidewalk\trail construction. Per City policy, all abutting property owners will be assessed for these improvements at rates averaging 4,000 - 6,000 per single family household. The City is proposing to allocate $60,000 in CDBG funding to provide assessment aba#ement to low and moderate income properties. Qualifying low income. households would have 100 percent of their assessments abated, while qualifying moderate income households would have their assessments abated to the extent of remaining funds available. Has this Project/Activity received CDBG funding before? ®Yes ^ No Check the eligible activity category of the proposed project/activity: (See attached definitions) ^ Acquisition/Disposition: Vacant or undeveloped property Commercial property.: Residential property ^ Demolition/Clearance ^ Economic Development ^ Rehabilitation Owner occupied housing Rental housing . ~ Commercial ^ General Administration ^ Relocation ® Public Facilities/Improvements: Buildings Infrastructure X Assessment abatement ^ Public Services {i. e. child care, recreation programs) ^ Planning ^ Homeownership Assistance: Support services (i. e. counseling) Downpayment assistance .O#her types of purchase financing ^ Other (please describe): Describe the projecti'activity schedule: Proposed Project/Activity Start Date: 7/1/08 Proposed Project/Activity Completion Date: 6/30/09 1 ..111. CDBG National objective CDBG funded projects/activities must meet one of the program objectives. Check the objective for which the CDBG funds will be used. ^ Low/Mod Area Benefit ^ Low/Mod Limited Clientele Benefit ® Low/Mod Housing Benefit ^ Low/Mod Jobs Benefit ^ Slum/Blight Area Benefit ^ Slum/Blight Spot Benefit ^ Urgent Need (extremely rare; used only for emergencies): If you checked the Low/Mod Area Benefit box, please answer the following: In what Census Tract/Block Group(s) do beneficiaries of your Project/Activity live? (Pease include map) How many residents live in this area? What is the percentage of low and moderate-income beneficiaries? How was this documented? ^ HUD Data ^ Survey (See enclosed map) - (Please include a copy of survey) if you checked the Low/Mod Housing Benefit box, please answer the following: How many Low/Mod Households will benefit? 20 - 30 Households (Income eligibility must be verified by written documentation) Where well thlS project/activity be available? (address of property, neighborhood, city-wide) The project is located along 5t" Street between State Street and Sprinq Street 6t" Street between State Street and Pine Street; 7t" Street between State Street and Pine Street Forest Street between 4t" Street and 6t" Street' Ashland Street between 5t" Street and 6t" Street' and Spring Street between 4t" Street and 6t" Street. you checked ~the~Low/Mod Limited Clientele Benefit box, please answer the following: How many Low/Mod People or Households will benefit? (Please choose either people or households for each project.) How will income be verified? ^ Income Verification Request Forms ^ Eligibility Status for other Governmental Assistance program PeoplelHouseholds ^ Self CertiflCation (Must request source documentation of 20% of certifications and must inform beneficiary that all sources of income and assets must be included when calculating annual income) 2 ^ PreSUmed benefit (HUD presumes the following to be low and moderate-income: abused children, battered spouses, elderly persons, severely disabled persons, homeless persons, persons living with AIDS, migrant farm workers) If you checked the Low/Mod Jobs Benefit box, please answer the following: To meet the requirements of the "Jobs" National Objective, the business being assisted must enter into an agreement showing commitment that at lease 59 % of jobs created or retained will be available to low/mod income persons. The business must also be prepared to provide a list of all jobs, detailed information about the jobs being created or retained, the selection and hiring process, and demographic information about the employees. Will this project/activity create or retain full time equivalencies (FTEs)? ^ Create ^ Retain For job(s) that are being retained, please provide evidence that the assisted business has issued a notice to affected employees or that the business has made a public announcement to that effect, OR an analysis of relevant financial records that shows the business is likely to cut back on employment in the near future without planned intervention- Will the job(s) created or retained require a special skill? ^ Yes ^ No What percent of permanent FTEs will be held by or available to low/mod income persons? If you checked the Slum/Blight Area or Slum/Blight Spot Benefit box, please answer the following: What are the boundaries of the slum/blight area or the address of the slum/blight spot? (Please provide letter from building inspector or other documentation noting deficiencies and include photos) If Slum/Blight Area, what percent of buildings are deteriorated? What deficiency will be corrected or the public improvement be? JV. `Proposed Objectives and Outcomes Indicate the proposed objective and outcome of the activity/project. . Outcome #~ Outcome #2 Outcome #3 - ~ Availability/Accessibility. ~ ~ Affordability - .Sustainability . Objective #7 - ~ ~^ Accessibility for the ~ - ~ Affordability for the ^Sustainability for the Suitable Living purpose of creating a purpose of creating a purpose of creating a Environment suitable living suitable living suitable living environment environment environment Objective #2 ^ Accessibility for the ®Affordability for the ^Sustainability for the Decent Housing purpose of providing purpose of providing purpose of providing decent housin decent housin decent housin Objective #3 ^ Accessibility for the ^Affordability for the ^Sustainability for the Economic purpose of creating purpose of creating purpose of creating Opportunity economic opportunities economic economic 0 ortunities o ortunities Indicate how the project/activity outcome will be measured and projected number of beneficiaries. 3 ^ People ^ Housing Units ^ Businesses ® Households 10-20 ^ Public Facilities ^ Organizations households via income ^ Jobs verification forms V. Priority Needs Check the priority need from the Consolidated Plan for which the CDBG funds will be used: High Priority Needs -Housing ^ Renter, elderly, 0-50% of median income ^ Renter, small related, 0-80% of median income ^ Renter, all other, 0-50% of median income ® Owner, 0-80% of median income High Priority Needs -Community Development ^ Acquisition of Real Property ^ Disposition of Real Property ^ Parks, Recreational Facilities ® Water/Sewer Improvements ® Street Improvements ® Sidewalks ^ Clearance and Demolition ^ Clean-up of Contaminated Site ^ Senior Services ^ Youth Services ^ Rental Housing Subsidies ^ Relocation ^ Construction of Housing ^ Direct Homeownership Assistance ^ Rehabilitation of Single Unit Residential ^ Rehabilitation of Multi-Unit Residential ^ Rehabilitation of Commercial/Industrial ^ Code Enforcement ^ Commercial/Industrial Land Acq./Disposition ^ Commercialllndustrial Infrastructure Development ^ Commercial/Industrial Build_ ing Acq., Rehab ^ Planning _ ~ _ _ Medium Priority Needs -Housing ^ Renter, elderly, 51-80% of median income ^ Renter, large related, 0-80% of median income Medium Priority Needs -Community Development ^ Senior Centers ^ Homeless Facilities ^ Youth Centers ^ Solid Waste Disposal Improvements ^ Flood Plain Improvements ^ Handicapped Services ^ Transportation Services ^ Battered and Abused Spouses Services ^ Crime Awareness ^ Fair Housing Activities ^ Public Housing Modernization ^ Rehabilitation of Other Publicly Owned Residential ^ Residential Historic Preservation ^ Non-Residential Historic Preservation ^ Other Commercialllndustrial Improvements ^ Economic Development Non-Profit Assistance ^ Economic Development Technical Assistance ^ Micro-Enterprise Assistance Low Priority Needs -Community Development These activities should be funded with sources other than CDBG. Privately Owned Utilities Handicapped Centers Neighborhood Facilities Child Care Centers Substance Abuse Services Employment Training Child Care Services Abused and Neglected Child Services Tenant/Landlord Counseling 4 f 1/l. Project Budget Provide the total project cost and CDBG request. Total Project Cost: $2,254,000 Total CDBG Request: $60,000 CDBG Percent of Total Cost: 2.7% Describe all other funding sources. Source of Funds Amount Committed Pending Assessments $725,000 ^ WaterlSewer Fund $618,000 ^ Bonded Debt $1,521,000 ^ CDBG ^ ~ Please itemize project expenses, using the following guidance as applicable: • Acquisition & Improvement Costs -Include purchase price, closing costs, site improvements, clearance of toxic contaminants, and other acquisition and improvement costs • Construction/Rehabilitation Costs -Include site improvements, construction (labor, materials, supplies), installation, permits and other construction/rehabilitation costs • Professional Fees and Personnel Costs -Include architectural, engineering and code inspection fees, surveys, appraisals, legal fees, hazardous materials surveys, project management, and other professional/personnel fees • Other Development Costs -Include relocation, financing costs, environmental reviews, environmental studies, and other development costs • Eligible Costs for Planning Projects -Include professional services, project management costs, -and other planning costs. ~ ~ .. Itemized Use of Funds/Expenses Costs CDBG Funds Requested Construction\Rehabilitation Costs $1,803,200 $60,000 Professional Fees and Personnel Costs $450,800 Total: $2,254,000 $60,000 2 P/ease review each section for comp/eteness, Each project/activity shoo/d have separate sections I through VI, 3 1. Project/Activity Title Please complete the following Sections I-VI for EACH proposed project/activity. (For example, if 3 projects/activities are being proposed, there will be 3 sets of the following pages.) ProjectlActivity # 2 Project/Activity Title: Housing Rehabilitation il. ProjectlActivity Information - Describe the proposed project/activity. Funds would be used city wide to assist in rehabilitation of rental and owner occupied housing. Activities would likely be focused on areas in and adjacent to the downtown. Funds would be available for both residential and mixed use downtown commercial buildings. A significant portion of this area consists of buildings in excess of 100 years in age, and do not meet current building\safety requirements. Housing rehabilitation will help sustain property values of surrounding residences and eliminate potential safety hazards .. Has this Project/Activity received CDBG funding before? ®Yes ^ No Check the eligible activity the proposed project/activity is categorized as: ^ Acquisition/Disposition: Vacant or undeveloped property Commercial property Residential property ^ Demolition/Clearance ^ Economic Development ® Rehabilitation X Owner occupied housing X Rental housing X ~ Commercial ~ ~ ~ - ^ General Administration ^ Relocation ^ Public Facilities/Improvements: Buildings Infrastructure Assessment abatement ^ Public Services (i. e. child care, recreation programs) ^ Planning ^ Homeownership Assistance: Support services (i.e. counseling) Dowripayment assistance - ^ Other (please describe): Describe the project/activity schedule: Proposed Project/Activity Start Date: 7/1 /08 Proposed Project/Activity Completion Date: 6/30/09 4 f '111. CDBG :National Objective CDBG funded projects/activities must meet one of the program objectives. Check the objective for which the CDBG funds will be used. ^ Low/Mod Area Benefit ^ Low/Mod Limited Clientele Benefit ~ Low/Mod Housing Benefit ^ Low/Mod Jobs Benefit ^ Slum/Blight Area Benefit ^ Slum/Blight Spot Benefit ^ Urgent Need (extremely rare; used only for emergencies): If you checked the Low/Mod Area Benefit box, please answer the following: In what Census Tract/Block Group(s) do beneficiaries of your Project/ActivityIive? (Please include map) How many residents live in this area? What is the percentage of low and moderate-income beneficiaries? How was this documented? ^ HUD Data ^ Survey (See enclosed map) (Please include a copy of survey) If you checked the Low/Mod Housing Benefit box, please answer the following: How many Low/Mod Households will benefit? Up to 10 Households (Income eligibility must be verified by written documentation) Where will this project/activity be available? (address of property, neighborhood, city-wide) Project will be available city-wide If you checked the Low/Mod Limited Clientele Benefit box, please answer the following: How many Low/Mod People or Households will benefit? People/Households (Please choose either people or households for each project.) .~ How will income be verified? ^ Income Verification Request Forms ^ Eligibility Status for other Governmental Assistance program ^ S21f CertlflCatlOn (Must request source documentation of 20% of certifications and must inform beneficiary that all sources of income and assets must be included when calculating annual income) ^ Presumed benefit (HUD presumes the following to be low and moderate-income: abused children, battered spouses, elderly persons, severely disabled persons, homeless persons, persons living with ANDS, migrant farm workers) 5 If you checked the Low/Mod Jobs Benefit box, please answer the following: To meet the requirements of the "Jobs" National Objective, the business being assisted must enter into an agreement showing commitment that at lease 59 % of jobs created or retained will be available to low/mod income persons. The business must also be prepared to provide a list of all jobs, detailed information about the jobs being created or retained, the selection and hiring process, and demographic information about the employees. Will this project/activity create or retain full time equivalencies (FTEs)? ^ Create ^ Retain For job(s) that are being retained, please provide evidence that the assisted business has issued a notice to affected employees or that the business has made a public announcement to that effect, OR an analysis of relevant financial records that shows the business is likely to cut back on employment in the near future without planned intervention. Will the job(s) created or retained require a special skill? ^ Yes ^ No What percent of permanent FTEs will be held by or available to low/mod income persons? If you checked the Slum/Blight Area or Slum/Blight Spot Benefit box, please answer the following: What are the boundaries of the slum/blight area or the address of the slum/blight spot? (Please provide letter from building inspector or other documentation noting deficiencies and include photos) If Slum/Blight Area, what percent of buildings are deteriorated? What deficiency will be corrected or the public improvement be? IV. Proposed Objectives and Outcomes Indicate the proposed objective and outcome of the activity/project. Outcome #1 Outcome #2 Ou#come #3 Availability/Accessibility Affordability Sustainability Objective #1 ^ Accessibility for the ®Affordability for the ®Sustainability for the Suitable Living purpose of creating a purpose of creating a purpose of creating a -Environment -suitable living suitable living suitable living - ~ ~ environment environment ~ environment Objective #2 . ®- Accessibility for the ®Affordability for the ~ . ~ Sustainability:for the . Decent Housing purpose of providing purpose of providing purpose of providing decent housin decent housin decent housin Objective #3 ^ Accessibility for the ^Affordability for the ^Sustainability for the Economic purpose of creating purpose of creating purpose of creating Opportunity economic opportunities economic economic 0 ortunities o ortunities Indicate how the project/activity outcome will be measured and projected number of beneficiaries. ^ People ® Households income Verification ^ Housing Units - ^ Public Facilities ^ Jobs ^ Businesses ^ Organizations 6 V. Priority Needs Check the priority need from the Consolidated Plan for which the CDBG funds will be used: High Priority Needs -Housing ® Renter, elderly, 0-50% of median income ® Renter, small related, 0-80% of median income ® Renter, ali other, 0-50% of median income ® Owner, 0-80% of median income High Priority Needs -Community Development ^ Acquisition of Real Property ^ Disposition of Real Property ^ Parks, Recreational Facilities ^ Water/Sewer Improvements ^ Street Improvements ^ Sidewalks ^ Clearance and Demolition ^ Clean-up of Contaminated Site ^ Senior Services ^ Youth Services ^ Rental Housing Subsidies ^ Relocation ^ Construction of Housing ^ Direct Homeownership Assistance ^ Rehabilitation of Single Unit Residential ^ Rehabilitation of Multi-Unit Residential ^ Rehabilitation of Commercial/Industrial ^ Code Enforcement ^ Commercial/Industrial Land Acq./Disposition ^ Commercial/Industrial Infrastructure Development ^ Commercial/Industrial Building Acq., Rehab ^ Planning Medium Priority Needs -Housing ® Renter, elderly, 51-80% of median income ® Renter, large related, 0-80% of median income Medium Priority Needs -Community Development ^ Senior Centers ^ Homeless Facilities ^ Youth Centers ^ Solid Waste Disposal Improvements ^ Flood Plain Improvements ^ Handicapped Services ^ Transportation Services ^ Battered and Abused Spouses Services ^ Crime Awareness ^ Fair Housing Activities ^ Public Housing Modernization ^ Rehabilitation of Other Publicly Owned Residential ^ Residential Historic Preservation ^ Non-Residential Historic Preservation ^ Other Commercial/Industrial Improvements ^ Economic Development Non-Profit Assistance ^ Economic Development Technical Assistance ^ Micro-Enterprise Assistance Low Priority Needs -Community Development These activities.should.be funded with sources other than CDBG, Privately Owned Utilities ~ -_~ Handicapped Centers Neighborhood Facilities Child Care Centers Substance Abuse Services Employment Training Child Care Services Abused and Neglected Child Services TenanbLandlord Counseling 7 Vl. Project Budget Provide the total project cost and CDBG request. Total Project Cost: $15,000 Total CDBG Request: $15,000 CDBG Percent of Total Cost: 100% Describe all other funding sources. Source of Funds Amount Committed Pending CDBG Funds $15,000 ^ ^ ^ ^ ^ Please itemize project expenses, using the following guidance as applicable: • Acquisition & Improvement Costs -Include purchase price, closing costs, site improvements, clearance of toxic contaminants, and other acquisition and improvement costs • Construction/Rehabilitation Costs -Include site improvements, construction (labor, materials, supplies), installation, permits and other construction/rehabilitation costs • Professional Fees and Personnel Costs -Include architectural, engineering and code inspection fees, surveys, appraisals, legal fees, hazardous materials surveys, project management, and other professional/personnel fees • Other Development Costs -Include relocation, financing costs, environmental reviews, environmental studies, and other development costs • Eligible Costs for Planning Projects -Include professional services, project management costs, and other planning costs Itemized Use of Funds/Expenses Costs CDBG Funds Requested Construction\Rehabilitation $15,000 $15,000 Total: $15,000 $15,000 Please re vie w each section for comp/eteness, Each project/activity show/d have separate Sections I through VI, s