HomeMy WebLinkAbout20080915 - VIII-C-3VIII-C-3
MEMORANDUM
TO: Honorable Mayor and City Councilmembers
FROM: Char Stark, Finance Director
Julie Flaten, Assistant Finance Director
Dave Osberg, City Administrator
DATE: September 11, 2008
SUBJECT: 2009 Proposed Budget
RECOMMENDED CITY COUNCIL ACTION
It is recommended that the City Council take action approving the enclosed Resolutions
which will include:
a.) Setting the preliminary Tax Levy
b.) Adopting the Preliminary 2009 Budget
c.) Adopting the 2009 HRA Budget and Levy
d.) Setting the Public Hearing on the proposed Tax Levy and Budget for December 1,
2008.
BACKGROUND
The Finance Committee most recently conducted a meeting on Thursday September 4,
2008 and is recommending that the City Council adopt the enclosed Resolution setting
the preliminary 2009 tax levy, which will result in a stable (no change) in the proposed
tax rate for 2009. While the actual amount of tax collected by the City is projected at
approximately $304,000, the actual tax rate will remain stable, should the City Council
choose to adopt the attached Resolutions regarding the proposed 2009 Budget. The City
Council will recall that once the preliminary levy is set on Monday September 15, 2008,
there can be no increase in the levy amount as part of the final adoption in 2009; only a
reduction maybe considered. The Finance Committee is recommending the City Council
conduct a public hearing on December 1, 2008, similar to previous years', despite the fact
the total tax levy amount is at a level that technically does not require conducting a public
hearing.
a.) 2009 Net Tax Capacity Rate compared against 2008
b.) 2009 Proposed Capital Outlay Budget by Department
c.) 2009 Proposed Equipment Revolving Fund and Inter-fund transfers
d.) Proposed Power Point presentation for the September 15 City Council
meeting.
Other items of note in the proposed budget include the following:
1.) The Request Partners program is being eliminated due to low usage.
2.) Minor improvements at the Fire Station, such as carpet and wall paper
replacement.
3.) The Police Department evidence room is being improved.
4.) Allocation of funds to improve the lighting in the Community Room at the
City Hall.
5.) An allocation of $6,500 is included to allow for improvements at the Roadside
Park tennis courts, along with an allocation of funding for a long term
improvement plan of the tennis courts at Roadside Park, in the amount of
$15,000.
6.) Staffing is eliminated at the warming house at the Kennedy site, resulting in
the closing of the warming house.
7) 2°d of three years of the market rate compensation adjustment is included,
along with the necessary funds for an annual adjustment in the compensation
schedule.
8.) Continuation of the Finance Department internship program
9.) $19,000 is included in the budget to allow for consulting work to assist with a
future well site, along with $47,000 for a study to consider implementation of
a storm water utility charge.
10.) A 10% increase in the TRAC fares
1 l.) An allocation to allow for consideration of adjusting the annual compensation
for the Mayor and City Council positions.
12.) A set aside amount of $31,500 to start an account for possible future expenses
related to the Highway #61 Bridge project.
Staff would like to express appreciation to Finance Committee members Danna Elling
Schultz (Chair), Tony Alongi and Mike Slavik for their time and commitment throughout
the last several months assisting with the preparation of the proposed 2009 Budget.
~~~ ~~
Char Stark J e Flaten
Finance Director Assistant Finance Director
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CITY OF HASTINGS
CAPITAL OUTLAY REQUESTS
2009 BUDGET
Proposed
Department Capital Item Purpose Fund Source Amount ~ Total
City Clerk _
IT Virtualized 2 server machines with 4 - 6 servers 68,000
Rotation of PC's 48,6SS
Finance Department Scanner-check conversion Convert check deposits to an electronic ACH 7,099
efficiency and cash collections
123,754
Maint.-City Hall Furniture replacement Contingency for other depts 1,000
Community Room lighting 4,000
Basement fixtures 6,000
New entry mats in CH lobby 3,000
Steelcase moveable wall system/AFD office 6,000
City hall roof 60,000
80,000
Maint: Fire Carpet replacement in offices 8,000
Wallpaper replacement in hallways 4,000
Two chairs 1,000
13,000
Maint-Police
Evidence processing room for patrol staff 2,500
PD stack repair/replacement ERF S6,S00
59,000
Planning
Building Inspections
Police 2 squad cars Equipment Cert's 56,000
800 MHz radios for reservists 10,200
66,200
Streets Replace 1996 single axel dump truck Equipment Cert's 146,500
Replace 1999 Chevy 1/2 ton pick up Equipment Cert's 28,500
1/3 cost of Flusher Tmck purchased by Parks Equipment Cert's 47,500
222,500
Engineering
Total General Fund
Cable Tv's for council chambers city council meetings cable fund balance 4,900 4,900
Fire Fire Hose and Fittings 3,000
2 CO pulse oxygen 9,000
Posi-check SWCBA flow tester 13,000
Backboard replacement 2,200
Pagers 2,500
Total Fire and Ambulance 29,700
Heritage Preservation Artifacts offset by reduction in other exp 400
Art offset by reduction in other exp S00
900
CITY OF HASTINGS
CAPITAL OUTLAY REQUESTS
2009 BUDGET
Proposed
Department Capital Item Purpose Fund Source Amount ~ Total
Parks Operations Tennis Court Repairs 6,500
Trail Maintenance 29,000
Pea rock replacement 10,000
I/3 Flusher Truck Equipment Cert's 47,500
Total Parks 93,000
Arena Replace 15 doors/frames and hardware Fund balance 38,000
Total Arena 38,000
Pool Plaster/re-do lanes 100,000 ERF transfe 200,000
Total Pool 200,000
Parks Capital Repair/replace irrigation at Vet's Park 13,500
1/2 basketball court @ Eagle Bluff use ward funds 6,000
Trail connection @ Sunny Acres for handicapped access use ward funds 4,000
Total Parks Capital Fund 23,500
Economic Dev
Leduc Mansion
Water
Painting of water tank
Total Water Fund
Wastewater 1/3 of Flushertruckpurchased by Parks
Replace East Hastings lift station
Total Wastewater
Hydro
Total Capital Outlay Requests
HRA Vermillion Street set aside
HRA properties downtown set aside
Total HRA
Proposed Funding Sources:
Equipment Certificates
ERF Transfer
Cable fund balance
Parks
Arena
Water revenues
Wastewater revenues
Hydro revenues
SAC reserves
Levy Requirement
Revenues 300,000
300,000
Revenues 47,500
Revenues 200,000
247,500
1,501,954
HRA Capital Fund 300,000
175,000
475,000
326,000
241,500
4,900
10,000
38,000
300,000
47,500
200,000
334,054
Total Funding Sources 1,501,954
Equipment Revolving Fund & Inter-fund Transfers
2009 Budget
Estimated Estimated
Balance 2009 Transfer 2009 Transfer Balance Estimated
Department Purpose 12/31/2008 In at 0°/ Out 12/31/2009 Needs When
Capital
SW Dump Site
Environmental Cash
Elections 2010 equipment
Finance Software
Planning
Computer Phone System
Police Operations Metro Radio System/Contingency
Animal Control
Critical Incident
Engineering Future Equipment
Streets
Fire/Ambulance Radio/Ladder Truck
Building Inspections Future Equipment-Lease Payoff
Building Maintenance
Balances
Dome
City Hall roof 09
Exterior brick 11
Stack
Fence 08
HVAC
Parks Future Equipment
Vets Parking Lot
Trail additions-Ind. Park
Levee Redevelopment
Tennis Courts
Pool Future Equipment
Pool Lanes-move back one year
Arena
Hwy 61 bridge
Total ERF Transfers
Other Transfers
Water/Wastewater to General Fund
Transfer to fund Compensated Absences
Transfer to fund Retiree health
Transfer from Agency fund to Leduc
Transfer from ERF to Other Governmental Funds
Total other Transfers
Total All Transfers
161,160 161,160
58,667 58,667
23,126
86,558 5,000 91,558 106,500 2010
3,517 2,500 6,017
17,827 17,200 35,027 51,600 2010
3,893 5,000 8,893
676 676
66, 379 66, 379
69,939 15,000 84,939
378,870 300,000 678,870 1,000,000 2010
23,254 (3,834) 19,420 3,834 2009
34,850 (25,000) 9,850
75,000 20,000 95,000 800,000
40,000 20,000 (60,000) - 60,000 2009
90,000 30,000 120,000 300,500 2011
31,500 25,000 (56,500) - 56,500 2009
15,000 15,000 30,000 75,000 2012
23,700 23,700
20,000 17,500 37,500 80,000 2011
50,000 30,000 80,000 150,000 2010
50,000 25,000 75,000 200,000 2011
- 15,000 15,000 175,000 ?
31,574 15,000 46,574
100,000 (100,000) - 200,000 2009
17,988 5,000 22,988
- 31,500 31,500 ? 2010
1,473,477 593,700 (245,334) 1,798,718 3 258 934
3,456 -
25,000 -
50,000 -
80,000 -
245,334 -
403,790 -
997,490 (245,334)
As of 9/05/08
CITY OF HASTINGS
RESOLUTION #
RESOLUTION ADOPTING A PROPOSED YEAR 2009 CITY BUDGET
WHEREAS, the Finance Committee of the City Council has met with individual departments and
division directors to discuss the proposed 2009 budget requests. The committee has also met to discuss
and approve a preliminary year 2009 City budget and preliminary tax levy; and
WHEREAS, provisions of the Minnesota Truth and Taxation Law require Cities to certify a
Proposed Property Tax Levy and City Budget to the County Auditor by September 15, 2008; and
NOW, THEREFORE BE IT RESOLVED, that the preliminary 2009 City's budget for the City of
Hastings is hereby set at: $ 26,443,651.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF HASTINGS, THIS 15th DAY OF
SEPTEMBER, 2008.
Ayes:
Nays:
Paul Hicks, Mayor
ATTEST:
Melanie Mesko Lee, Assistant City Administrator/City Clerk
CITY OF HASTINGS
RESOLUTION #
RESOLUTION ADOPTING THE PROPOSED
2009 CITY PROPERTY TAX LEVY
WHEREAS, the Finance Committee has met to discuss a proposed 2009 City Levy; and
WHEREAS, provisions of the Minnesota Truth and Taxation Law require Cities to certify a
proposed Property Tax Levy to the County Auditor by September 15, 2008 for the 2009 budget and levy
year; and
WHEREAS, the Finance Committee of the City Council has directed staff to prepare this
resolution resulting in a 2009 Proposed Property Tax Levy; and,
NOW, THEREFORE BE IT RESOLVED, that the proposed Property Tax Levy of the City of
Hastings, for the 2009 City Budget to be certified is hereby adopted as follows:
Proposed "General "Levy
Proposed Debt Levy
Total Proposed Tax Levy
Proposed
Levv
$ 8, 895, 000
2.689.000
11,584,000
'` Amount Certified to the State of Minnesota and to Dakota and Washington County Auditors. This is the
amounf the Counties will use for the calculations of the Truth in Taxation notices mailed to property
owners in mid November -December 2008.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF HASTINGS, THIS 15th DAY OF
SEPTEMBER, 2008.
Ayes:
Nays:
Absent:
Paul Hicks, Mayor
ATTEST:
Melanie Mesko Lee, Assistant City Administrator/City Clerk
CITY OF HASTINGS
RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HASTINGS
APPROVING A PROPOSED 2009 HRA SPECIAL TAX LEVY
WHEREAS, the Housing and Redevelopment Authority in and for the City of Hastings adopted
Resolution 2-2007. This Resolution authorizes the Levy of a Special Benefit Tax pursuant to Minnesota
Statutes 469.033 Subdivision 6; and
WHEREAS, the Housing and Redevelopment Authority in and for the City of Hastings (the
"Authority") was created by the City Municipal Housing and Redevelopment Act, Minnesata Statutes.
Section 469.001 to 469.047 (formerly, Section 462.411 to 462.711) ("the Act"); and
WHEREAS, Section 469.033, Subdivision 6, of the Act permits the Authority to levy and collect a
special benefit tax of up to .0144 percent of taxable market value in the City upon ail taxable property,
real and personal, within the City; and
WHEREAS, the Authority desires to levy such tax based upon the limit of .0144 % of the taxable
market value, and
WHEREAS, the levy of such a special benefit tax is subject to consent by Resolution of the City
Council of the City of Hastings.
NOW, THEREFORE BE IT RESOLVED, by the Hastings City Council that the City of Hastings
HRA Special Levy be granted, subjected to the limit of .0144 percent of taxable market value as per
Minnesota Statue.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF HASTINGS THIS 15th DAY OF
SEPTEMBER, 2008.
Ayes:
Nays:
Paul Hicks, Mayor
ATTEST:
Melanie Mesko Lee, Assistant City Administrator/City Clerk
CITY OF HASTINGS
RESOLUTION #
RESOLUTION SELECTING DATES FOR THE YEAR 2009 CITY BUDGET AND TAX LEVY TRUTH IN
TAXATION PUBLIC HEARING
WHEREAS, the City Finance Committee members of the City Council and individual departments
have met and reviewed the proposed budget for 2009, and
WHEREAS, provisions of the Minnesota Truth and Taxation Law require Cities to select dates
(that do not conflict with County, School or Special Taxing Districts public hearing dates) for a public
hearing to receive public comment on the proposed 2009 City Budget and Tax Levy;
NOW, THEREFORE BE IT RESOLVED, that the Hastings City Council will conduct a public
hearing on the proposed 2009 City Budget and Tax Levy at 7:00 p.m. on Monday, December 1, 2008 in
the Council Chambers of the Hastings City Hall; and
BE IT FURTHER RESOLVED, that should a continuation public hearing on the proposed 2009
City Budget and 2009 Tax Levy need to be conducted, it shall be held at 7:00 p.m. on Monday, December
15, 2008 in the Council Chambers of the Hastings City Hall.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF HASTINGS THIS 15th DAY OF
SEPTEMBER, 2008.
Ayes:
Nays:
Paul Hicks, Mayor
ATTEST:
Melanie Mesko Lee, Assistant City Administrator/City Clerk