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Home My WebLink About20081006 - VI-16City of Hastings Parks & Recreation 920 W 10`" St, Hastings MN 55033 ' Ph: (651) 480-6175 Fax: (651) 437-5396 Web: www.ci.hastings.mn.us vT-1~ "Creating Community Through People, Parks, and Programs" 1~1 I ~ I~IT~, Date: October 1, 2008 To: Honorable Mayor and City Council Members From: Barry Bernstein, Director of Parks & Recreation Subject: 2009 Community Funding Recycling Grant Application Background Each year the City receives funding from Dakota County to assist with promotion and administration of the recycling program. The administration of this program rests with the Parks & Recreation Department. Recommended City Council Action It is recommended that the City Council take action authorizing the submittal of the attached 2009 Dakota County Funding Recycling Grant Application. Civic Arena Aquatic Center Youth First 2801 Red Wing Blvd. 901 Maple Street 920 W lOt" Street Ph: (651) 480-6195 Ph: (651) 480-2392 Ph: (651) 480-6182 Fax: (651) 437-4940 Fax: (651) 437-5396 Fax: (651) 437-5396 Dakota County 2009 Large Community Funding Application Funding Period: January 1, 2009 -December 31, 2009 Application Submittal Due Date: October 24, 2008 C O U N T Y Dakota County, Physical Development Division Environmental Management Department August 19, 2008 Upload completed application onto the Dakota County LSWS SharePoint web site at http://sharepoint.co.dakota.mn.us/LSWS/default.aspxwith your Board Resolution or minutes of the proceedings or copies may be mailed to: Dakota County Physical Development Division Tammy Drummond 14955 Galaxie Avenue Apple Valley, MN 55124 2008 Annual Report Due Date: February 15, 2009 Contact Information Mike Trdan: Guidelines, Application, or Annual Report 952-891-7021 or mike.trdan(a~co.dakota.mn.us Rebecca Kulas: Dakota County LSWS SharePoint Web Site 952-891-7043 or rebecca.kulasCa).co.dakota.mn.us Tammy Drummond: Joint Powers Agreements 952-891-7003 or tmmy.drummondCa~co.dakota.mn.us 2009 LARGE COMMUNITY FUNDING APPLICATION ' BASE FUNDING AND WORK PLAN DUE DATE: October 24, 2008 Program: City/Township (select): Population (2007 Est. ): January 1, 2009 through December 31, 2009 Hastings 22,436 Date Submitted: 10/7/2008 Address: 920 W 10th St, Hastings, MN 55033 Number of Households 8,346 (2007 Est.): Amount Applied for: $21,700.00 E-mail Address: KBehrens@ci.hastings.mn.us Phone Contact: Kristin Behrens Number: 651-480-6175 Fax Number: 651-437-5396 1. Is your City Manager or Administrator interested in hosting a Household Hazardous Waste Event Collection in conjunction with Dakota County in 2009? ® Yes ^ No 2. If the answer to question 1 is "yes," then indicate the type of city support to be provided at the Event Collection -identify location, equipment, amount/type of city publicity and approximate number of staff assistance (city, volunteer, STS). We generally have at least 4 city employees available to assist with the HHW, with other city staff involved in collecting electronics, appliances, etc. at our annual Spring Clean Up Day. The clean-up is held at the City's Public Works facility (1225 Progress Dr.) 3. What percent of staff time (in Full Time Equivalents - F.T.E) is allocated to waste abatement activities? 10% F.T.E. 4. Does your City intend to host one or more "clean-up" days in 2009? ® Yes ^ No 5. If the answer to question 4 is "yes," then when will the "clean-up" day(s) be held? Our Annual Spring Clean Up is normally held the last Saturday in April. Note: If the answer above is "yes," then be certain to obtain data on collection amounts because at the end of 2009, the Annual Report due February 15, 2010 requires cities to report this data. 6. In 2009 does your city anticipate acommunity-sponsored event to collect residential electronic devices? ® Yes ^ No Note: If the answer above is "yes," then be certain to obtain data on collection amounts because at the end of 2009, the Annual Report due February 15, 2010 requires cities to report this data. 7. I certify that this document was prepared under my direction or supervision, and that the information is true, accurate, and complete to the best of my knowledge. Name of person completing document Kristin Behrens 2 Printed on 35%post-consumer recycled content paper • COiVIMUNITY PROGRAM DESCRIPTION Identify and describe the proposed activities (mandated and optional) that your community will undertake in the current application year in each of the following areas. Please Note: Program priorities include a focus on reinvigorating residential recycling and education targeted at new residents and unserved/underserved citizens. Large Community (over 1000 Households) -Mandated Responsibilities Check Items a) Government Leadership Responsibilities (Mandated - 4 Points each) ® 1 Identify Contact Person -Each community must identify in its annual Application a responsible party for eligible activities and inform Dakota County within thirty days of any changes in the designated individual. ® 2 Ensure Recycling Programs -Ensure that recycling programs are established for facilities under its control in accordance with MN Stat. § 115A.151 (i.e., must assure program in place for recyclable materials). ® 3 Manage Public Entity Waste -Manage waste from its facilities as outlined in the Regional/Dakota County Solid Waste Master Plan (i.e., must assure program in accordance with public entities law- MN Stat. § 115A.471). Promote Sustainability Principles -Participate in workshop, training, resolution development, ® 4 ordinance changes, planning & zoning changes as coordinated by the County or lead community for a Local Negotiated Initiative. ® 5 Local Negotiated Initiative Fund -Participate as a Lead or provide support to the Lead Community. Check Items b) Recycling Responsibilities (Mandated - 5 Points Each) Support Recycling Goal - Attain a level of waste reduction, reuse, and recycling that supports Dakota ® 1 County's 2009 recycling goal for the County to increase residential recycling by two percent (2%) as part of the overall recycling goal of 50% focusing efforts on new and existing residences and drop-offs. ® Curbside Recycling Materials -Continue the curbside recycling of the following materials: newspaper, 2 magazines, mixed mail, corrugated cardboard, steel/aluminum cans, glass containers, and plastic containers with a neck. ® 3 Multi-family Recycling -Assure recycling service in all multi-family buildings that includes all recyclables collected through the curbside collection program. ® 4 Waste Collection Service -Promote implementation activities that comply and enhance State law that requires all residences to have waste collection service. Check Items c) Solid Waste Education Checklist (Mandated - 4 Points for items 1 - 3 and 3 points for item 4) Communication to Households -Produce at least one electronic (when applicable) and written media communication and distribute to every new and existing household, including multi-family buildings with ® 1 recvcling as a top priority. Maintain environmental education website (if applicable), link to http://www.co.dakota.mn.us/EnvironmentRoads/default.htm. Topic(s) must be consistent with the annual work plan. ® 2 LSWS Meetings -Actively participate and contribute to Local Solid Waste Staff meetings (one excused absence). ® 3 Program Messages -Support and promote Master Plan and Comprehensive Plan integrated solid waste management program messages. ® 4 Participate in Community Power Program -Promote local Community Power Program, by assisting in educational activities or participating in application screening for projects within community. 3 Printed on 35%post-consumer recycled content paper Check d) Solid Waste Community Education (9 Points each -Community chooses to complete any five Items activities) ^ 1 Make presentation(s) to city employees (minimum of 10) regarding a government leadership activity. Topic(s) must be consistent with the annual work plan. ^ 2 Provide environmental education to community group(s) (minimum of 10 people), with schools a top priority. Topic(s) must be consistent with the annual work plan. ® 3 Provide environmental education in schools or other public entities (minimum of 10 people), with schools a top priority. Topic(s) must be consistent with the annual work plan. ^ 4 Sponsor an Environmentally Preferable Purchasing Workshop in collaboration with the County. ® 5 Sponsor a community event for Earth Day (if attended by over 100 people -counts as two). ^ 6 Sponsor a community event for America Recycles Day (if attended by over 100 people -counts as two). ^ 7 Sponsor a community event for Pollution Prevention Week (if attended by over 100 people -counts as two). ^ $ Sponsor a community event for other County-approved campaign (if attended by over 100 people - counts as two). ® 9 Produce electronic (when applicable) and written media communication and distribute to every new and existing household., including multi-family buildings with recycling as a top priority. Topic(s) must be consistent with the annual work plan. Promote and distribute environmental education materials -Provide environmental education ® 10 materials and information that pertain to solid waste and recycling issues in accordance with the Master Plan and Comprehensive Plan priorities and strategies and, on an ongoing basis, provide Dakota County with these materials prior to distribution. ® 11 Regional Messages -Directly incorporate electronic and/or printed materials provided by the Solid Waste Management Coordinating Board's (SWMCB) recycling campaign into communications distributed in your city -provide Dakota County with these materials prior to distribution. Include: A copy of the Official Resolution or minutes of the Proceedings (an official action from the governing body requesting the funding allocation or a certified copy of the official proceedings). 4 Printed on 35% post-consumer recycled content paper WORK PLAN, 2009 Work Plan, Large Community Base Funding -Describe your community's proposed plan for 2009 Base Funding. The work plan shall include a description of annual activities and actions, responsible parties, proposed timeline to accomplish the activities, the rationale to support Master Plan/Comprehensive Plan outcomes, resources, and method of pre-and post-activity/action measurement. Operations -Describe your community's proposed plan for expanding or enhancing waste abatement operations in 2009. Government has partnered with Waste Management with an ongoing community outreach program designed to help youths understand the advantages of recycling with some classroom training and then encouraging them to seek out small business owners to drive recycling volume to the recycling box. The youths are rewarded for their efforts with a cash incentive for their youth group. City Government sets a leadership role with recycling programs in-house that include, but are not limited to, collection of mixed papers, ridged recyclables, and purchasing eco-friendly supplies when economically feasible. City has partnered with Tilden Kindergarten Center to implement a crayon recycling program in that school. Teachers assist with education and the City provides the collection bins, shipping costs, and recycled Crazy Crayons to students who participate. This is an ongoing program that we are planning to continue in 2009. Community Education -Describe your community's proposed plan for 2009 public educational/promotional activities. * Youth Green Team Program (recycling box for mixed paper.) * Sponsor community Earth Day Event (2007 event was attended by over 150 people.) * Education of kindergartners through Crayon Recycling program. * Update community through printed and electronic media on recycling opportunities/yard waste disposal. * Notification of city staff of EPP purchasing opportunities. Government Leadership -Describe your community's proposed plan for expanding or enhancing government leadership in 2009. Distribute annual solid waste guide to residents, quarterly updates in the Hastings Star Gazette of the youth group recycling accomplishments, quarterly training with new youth groups with outreach ideas to generate more volume for their time with the recycling box, the curbside yard waste mailer that talks about advantages of backyard composting and curbside collection. Annual city-wide spring clean-up. Recycling articles placed in city newsletter mailed to residents three times a year which will incorporate the Rethink Recycling campaign materials. Updates of recycling pages on city website. cJ Printed on 35% post-consumer recycled content paper Applying for Recycling Containers U Yes ~ No Number of containers required in 2009 Single Family Multi-family Delivery Location -List address for container delivery Distribution Method -Indicate the distribution method for the containers Communities must provide educational materials that support reuse/reduction/recycling for each single family container. • Multi-family apartment containers are provided only upon agreement between building owners or managers and the City. Communities will distribute multi-family apartment containers in coordination with informational meetings for residents. 6 Printed on 35% post-consumer recycled content paper Applying for Local Negotiated Funding As a Lead Community ^ Yes ®No (If no, do not complete) Identify Item Letter from Table I (2009 Brief Description of Leadership Activity 2009 Fund Amount Community Funding Guidelines) LEAD COMMUNITY Local Negotiated Initiative Fund Work Plan, for each selected Initiative -- Describe your community's proposed plan for 2009 Local Negotiated Fund Initiative. 1. Comprehensive Initiative Description 2. Activity Description 3. Budget Breakdown -Show how funds will be expended 4. Objective(s) to be met 5. Related Master Plan or Comprehensive Plan outcome 6. Proposed Start Date and Duration of Activity (or activities) 7. Resources 8. Proposed Measurement Method (Pre- and Post-Activity Measures) 1. Comprehensive Initiative Description 2. Activity Description 3. Budget Breakdown 4. Objective(s) 5. Related Master Plan or Comprehensive Plan Outcome 7 Printed on 35% post-consumer recycled content paper 6. Proposed Start Date and Duration of Activity 7. Resources 8. Proposed Measurement Method Printed on 35% post-consumer recycled content paper BASE FUNDING BUDGET, 2009 (Note: to be considered a complete application, cities must enter estimated costs in appropriate sections of both A.1. & A.2.) Direct Salaries Direct Mileage Direct Membership & Training & Subscriptions Consultant Services and/or Temporary Help Software Other (List & Describe Admin Subtotal A. 2. Promotional/Educational Costs Design/Printing Costs Distribution Costs Advertisements Videos/Billboards Promotional Items Special Events (Displays, Performance fees) Other (List & Describe) Promo/Ed Subtotal B. Total Budgeted Amount G. 2009 Base Funding Requested from County *** D. Total LNIF Amount Requested From County County Share ** (at $2.00 per HH) 3800 250 50 4400 TOTAL Community Share ~` (County/Community combined) 1200 5000 250 50 0 0 0 1200 5300 County Share (at $2.00 per HH) 6000 2000 600 1000 8000 17600 21700 21700 Community Share "~ 5000^ 0 1200 TOTAL (County/ Community combined) 6000 2000 600 0 1000 8000 0 17600 22900 21700 0 * Communities list city contributions for program in this column, (contributions are not mandated) ** Communities must enter budget amounts per line item *** Base Funding Request may not exceed the amount authorized by County Board. **** Unexpended 2009 Base Fund and LNIFamount may not be carried over to 2010 ^($5,000 "Other" -Annual Spring Clean Up Costs) Total 2009 Amount Requested **** 21700