Loading...
HomeMy WebLinkAbout20081117 - VIII-C-1VIII-C-1 November 10, 2008 TO: The Honorable Mayor and City Council FROM: John Grossman, HRA Director RE: The organization and operation of the Hastings Economic Development and Redevelopment Authority (HEDRA) On September 15, 2008, the City Council adopted the enabling resolution establishing an EDA in the City of Hastings, effective January 1, 2009. The following steps facilitate the transfer of duties from the HRA and the EDC to the HEDRA. The staffmembers, budgets, real estate, agreements, loans and mortgages will all be transferred. It will probably take some time to complete and record the necessary documents to transfer real estate, loans and mortgages. When this is completed the HRA will be dissolved. Transfer of the EDC is less involved as the commission has been an advisory body. The Industrial Park duties, recommending sales and business subsidies, will be assumed by the HEDRA in January. The City-owned property in the Industrial Park could be transferred to HEDRA, but that will also take some time and research. The EDC ordinance can be repealed by the amendment process, completed by the end of the 2009. If the following steps are adopted, the HRA and HEDRA can start meeting in January, to start the transfer and begin functioning as an EDA. The HEDRA will be staffed by the following employees: John Grossman 100% of time, John Hinzman 15% and Shannon Rausch 50%. Charlene Stark, the Finance Director will be responsible for the financial records and administration of the HEDRA. RECOMMENDATION: SEPARATE MOTIONS ON FOLLOWING ITEMS: 1. Adopt the attached Resolution giving effect to the establishment of the HEDRA. 2. Approve HEDRA By-Laws and Administrative Practices, EXHIBIT A in packet following the Resolution. 3. Approve Mayors' appointments of two Council and five citizen members to HEDRA as described on the following memo from Mayor Hicks, EXHIBIT C. 4. Make the first reading and order a public hearing for Ordinance Amendment dissolving the EDC effective December 31, 2009 as described on the following memo from John Hinzman, Planning Director. CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION A RESOLUTION GIVING EFFECT TO THE ESTABLISHMENT OF AN ECONOMIC DEVELOPMENT AUTHORITY WITHIN THE CITY OF HASTINGS Dated November 17, 2008 Council Member adoption. introduced the following Resolution and moved its BE IT RESOLVED by the City Council of the City of Hastings, Minnesota (the "City") as follows: SECTION 1: BACKGROUND, FINDINGS 1.1 The City Council established an Economic Development Authority, Hastings Economic Development and Redevelopment Authority (HEDRA) within the City on September 15, 2008, by Resolution 9-14-2008, to come into existence and begin to exercise its powers on January 1, 2009. 1.2. As authorized by Minnesota Statutes, Chapter 469 (Act) the City established a municipal economic development authority to coordinate and administer economic and redevelopment plans and programs of the City. 1.3 In order to give full effect to the resolution under the Act, the City Council hereby decides, approves and directs as follows. SECTION 2: ACTIONS 2.1. The terms of City Council members appointed to the HEDRA shall coincide with their terms as Council members. 2.2. The compensation of the HEDRA commissioners shall be $1.00 per meeting. 2.3. The By-Laws and the Administrative & Management Practices of the HEDRA, attached as Exhibit A, are approved. The Board of the HEDRA may amend them in the future subject to City Council approval. 2.4. The administration, control, authority, operation and funding of programs and projects, shall be transferred from the Housing and Redevelopment Authority in and for the City of Hastings (HRA) to the HEDRA effective January 1, 2009. The property, agreements, mortgages, bonds and obligations related to the programs and projects shall be transferred to HEDRA as soon as practical after January 1, 2009. The HEDRA is required to accept the administration, control, authority and operation of the projects and programs and may exercise all the powers that the HRA in establishing the projects and programs could exercise with respect to them. 2.5. The Executive Director of the HRA shall become the Economic Development and Redevelopment Director and staff liaison with HEDRA effective January 1, 2009, and shall continue to serve as the Executive Director of the HRA until it is dissolved. 2.6. The HRA shall continue to be active solely for the purpose of transferring all its programs, projects, funds, property, agreements, mortgages, bonds and obligations to the HEDRA. Upon completion the HRA shall be dissolved as described in the Act. 2.7. The duties ofthe Economic Development Commission (EDC) shall be transferred to the HEDRA and the staff, administration, programs, projects and budget of the EDC and the Industrial Park shall be transferred to the HEDRA effective January 1, 2009. The duties are described in the EDC ordinance, Sct. D, (2) through (7), attached as Exhibit B. 2.8 The citizens and council members listed on Exhibit C, attached, are appointed to be commissioners of the HEDRA, effective January 1, 2009, with the terms shown. City Council Member made a second to the foregoing resolution and upon being put to a vote, the following council members voted in favor of the Resolution: Ayes: Nays: Absent: Whereupon the Mayor declared the resolution duly adopted by the Hastings City Council. Paul J. Hicks, Mayor ATTEST: Melanie Mesko Lee, City Clerk EXHIBIT B EDC DUTIES: D. (2) - (7) § 30.04 ECONOMIC DEVELOPMENT COMMISSION. (A) Establishment and composition. An Economic Development Commission of 9 members is hereby established for the purposes of encouraging and promoting economic development and redevelopment opportunities in the City of Hastings, under the direction of the City Council. The Commission shall be comprised of 9 persons, who shall not be elected officials of the City of Hastings. No more than 1 member of the Economic Development Commission may be anon-resident of the corporate limits of the City of Hastings. The Administrative Committee, with assistance from city staff, shall recommend to the City Council members for appointment to the Economic Development Commission. Members of the Economic Development Commission shall be appointed by a majority of the full City Council. In appointment, consideration should be given to designation of persons who can provide the resources and information to carry out the duties of the Commission as herein provided. Vacancies shall be filled by the same procedure as original appointment, as defined above. (B) Ex officio members. In addition to the 9 members of the Economic Development Commission appointed by the Mayor and ratified by the City Council, there shall be 2 additional ex officio, non-voting members of the Economic Development Commission. The Mayor or Mayor's Designee from the City Council, and the Chamber of Commerce Board Chair or President, as determined by the Chamber of Commerce, shall serve as a non-voting members of the Economic Development Commission. The ex officio member determined by the Chamber of Commerce need not be a resident of the corporate limits of the City of Hastings. (C) Term. The 9 members of the initial Committee shall serve the following terms: 3 shall serve 1-year terms; 3 shall serve 2-year terms; and 3 shall serve 3-year terms. Thereafter, each member appointed shall serve a 3-year term after his or her initial appointment. (D) Organization, duties, and meetings. (1) At the first meeting of the Commission, or as soon thereafter as possible, the Commission shall adopt bylaws and rules for the conduct of its affairs, including the election, assumption of duties and defmitions of responsibilities of all officers and committees. The bylaws and rules, as well as subsequent additions, deletions, and amendments thereto and thereof, shall be approved by a majority vote of the entire City Council prior to becoming effective. (2) The Commission, to the extent provided in this chapter, shall perform specific functions working toward the purpose of encouraging and promoting economic development and redevelopment opportunities in the City of Hastings. (3) The Commission shall work toward the promotion of an increase in the city's tax base, increasing the availability of jobs within the city, and enhancing the quality of life in the city. (4) Consult and cooperate with city departments and other agencies, and to present recommendations to the City Council for appropriate action to enhance economic development and redevelopment with the entire city. (5) Develop and implement economic development strategies and policies that will assist the City Council and city staff by providing direction to developers that will enhance and facilitate economic development and redevelopment efforts. Make recommendations to the City Council regarding the following economic development activities: (a) Promote communications and interactions between the business community, elected officials and city staff to improve the climate for economic development and redevelopment; (b) Suggest ideas to retain and enhance existing business, as well as strategies to bring new business to the city; (c) Review tax increment financing, tax abatement, and land credit applications, and make recommendations to the City Council regarding those and other economic development programs; (d) Enlist the cooperation of agencies, organizations, and individuals throughout the community and city staff in an active program directed to economic development and redevelopment within the city; (e) Recommend the acceptance by the Council of real and personal property whether by gift, bequest, or otherwise, for economic development and redevelopment purposes, and to make recommendations to the Council concerning the use of any funds or properties so received; and (f) Recommend business subsidy policies and criteria for City Council approval. Review requests for business subsidies and make recommendation to the City Council for their approval or denial. (6) Meet at a time regularly scheduled, and hold special meetings as necessary for the conduct of its meetings, at a time regularly established and hold the business. (7) The Economic Development Committee shall function as an advisory Commission of the City of Hastings, with access to and the right to utilize, as deemed necessary by the City Administrator, the facilities, and city staff. The Economic Development Commission shall submit budgeting requests in the same manner as other city departments. The Economic Development Commission shall, so long as it abides with the bylaws cited above, Minnesota state statutes, and this section, have the full and complete legal support and protection of the city. (8) The City Administrator shall serve as the primary staff liaison to the Economic Development Commission. (E) City ordinance and regulation and review. The Economic Development Commission shall review and comment on proposed ordinances and regulations that may have an impact on the economic development and redevelopment opportunities in the City of Hastings. This would include, but not be limited to, design standards, zoning, land use, commercial property, signs, and other the ordinances and regulations that might be considered from time to time. (Ord. 481, passed 7- 15-2002)