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HomeMy WebLinkAbout12-01-08CITY OF HASTINGS CITY COUNCIL AGENDA Monday, December 1, 2008 I. CALL TO ORDER II. ROLL CALL III. DETERMINATION OF QUORUM V. APPROVAL OF MINUTES Approve Minutes of the Regular Meeting on November 17, 2008 Proclamation-Declaring December 2, 2008 as Turney Hazlet Day V. COUNCIL ITEMS TO BE CONSIDERED 7:00 PM VI. CONSENT AGENDA The items ois the Cazsent Agenda are to be acted upon by the City Council in a si~agle motion. There will be no discz~ssiai ai these iten~a unless a Coamcibnember or citizen so rega~ests, in which event the items will be removed from the Consent Agenda to the appropriate Department for discussion. 1. Pay Bills as Audited 2. Resolution-Accept Donation from SuperAmerica for $500 to the Police Department DARE Program 3. Resolution-Accept Donation from Hastings Rivertown Lions Club for $250 to the Police Department Crime Prevention Program 4. Resolution-Accept Donation from Target Corporation for $1,000 to the Police Department Crime Prevention Program 5. Resolution-Accept Donation for $182.53 to the Youth First Halloween Party 6. Adopt Revised Safety Guidelines 7. Adopt Revised Drug and Alcohol Testing Requirements for Transit Personnel 8. Approval of 2009 Fire Union Contract 9. Final Pay Estimate: Arena Floor Project 10. Declare Excess Equipment: Parks Department Truck 11. NRRC Appointments/Reappointments 12. Authorization to Seek Bids for the HFAC Plaster Restoration Project 13. Insurance Agent of Record Agreement 14. Reappoint Planning Commissioners-Schmitt, Zeyen, and Stevens 15. Approve Assessment Abatement for 2007 5`~' Street Area Improvement Project 16. Waiver of Statutory Insurance Limits-2009 17. Utility Refund 18. Resolution-Bless Hastings Mayor's Fund Donation 19. Adopt Permit Fee for Above Ground Storage of Flammable Fuels VII. AWARDING OF CONTRACTS AND PUBLIC HEARINGS I. Public Hearing-2009 Truth in Taxation 2. Public Hearing-Hardwire Fire Alarm Ordinance Implementation Date VIII. REPORTS FROM CITY STAFF A. Public Works Resolution-Order Feasibility Study for 2009 Street and Utility Improvement Program B. Planning 1. Authorize Submittal-2030 Comprehensive Plan 2. 2030 Parks Comprehensive Plan 3. Resolution: Approve 2009 CDBG Budget C. Administration 1. Second Reading/Ordinance Amendment-Hardwire Fire Alarm Ordinance Implementation Date IX. COMMENTS FROM AUDIENCE: X. UNFINISHED BUSINESS: XI. NEW BUSINESS: XII. REPORTS FROM CITY COMMITTEES, OFFICERS, COUNCILMEMBERS: XIII. ADJOURNMENT: Next Regular Council Meeting on Monday, December 15, 2008 at 7:00 p.m. Hastings, Minnesota City Council November 17, 2008 The City Council of the City of Hastings, Minnesota met in a regular meeting on Monday November 17, 2008 at 7:00 PM in the Council Chambers at the Hastings City Hall, 101 East 4`h Street, Hastings, Minnesota. Members Present: Mayor Hicks, City Councilmembers Slavik, Alongi, Hazlet, Blueness, Elling Schultz, Hollenbeck. Members Absent: None. Staff Present: City Administrator Dave Osberg City Attorney Dan Fluegel Assistant City Administrator Melanie Mesko Lee Public Works Director Tom Montgomery Planning Director John Hinzman HRA Director John Grossman Approval of Minutes Mayor Hicks asked if there were any corrections or additions to the minutes of the regular meeting on Monday November 3, 2008 or the special meeting on Thursday, November 6, 2008. Hearing none, the minutes were approved as presented. Council Items to be Considered Moved by Councilmember Hazlet, seconded by Councilmember Alongi to add additional ., skate park items to be sold to the Consent Agenda. 7 Ayes; Nays, none. Consent Agenda Moved by Councilmember Slavik, seconded by Councilmember Blueness to approve the Consent Agenda as amended. 7 ayes; Nays, None. 1. Pay Bills as Audited 2. Amend Flexible Spending Plan Document 3. Approval of 2009 Police Supervisor Union Contract 4. 2008 Gobble Gait 5. Resolution-Approve Transfer of Liquor License at MGM Liquor Warehouse (1250 South Frontage Road) 6. Pay Estimate #6-Project 2008-1: North Vermillion Area Improvements: Ryan Contracting ($257,372.44) 7. Pay Estimate #4-Project 2008-2: Downtown Street & Watermain Improvements: Pember Companies ($136,670.05) 8. Final Pay Estimate-Project 2006-1: 3rd Street Area Improvements: Pember Companies: ($63,759.37) 9. Approve Request to Assess Water Service Repair at 105 East 2"d Street 0. Appoint Planning Commissioner-Tom Bullington 11. Budget Adjustment for Planning-Comprehensive Plan 12. Utility Billing Penalty Waiver 3. Operating Transfer for 2008 Improvement Projects 14. Final Pay Estimate-City Hall Stone Step Project: A&M Construction ($3,233) City of Hastings November 17, 2008 City Council Minutes Page 2 of3 15. Appointment/Reappointment-HRA Commissioners 16. First Reading/Order Public Hearing-Hardwire Fire Alarm Ordinance Implementation Date 17. Approve Sale of Skate Park Equipment Resolutions on file. Resolution-Special Use Permit #2008-29: Auto Repair Shop at 2211 Vermillion Street Moved by Councilmember Alongi, seconded by Councilmember Riveness to approve the special use permit as presented. 7 ayes, Nays, None. Resolution on file. Resolution-Extend Comprehensive Plan Deadline Moved by Councilmember Schultz, seconded by Councilmember Riveness to approve the extension to allow for comments from surrounding townships. 7 ayes, Nays, None. Presentation of Comprehensive Plan Summary Planning Director Hinzman and Public Works Director Montgomery provided a summary of the plan. A public hearing will beheld on Monday, November 24 at 7:00 p.m. and the public is invited to participate. Councilmember Alongi thanked staff and the public for their involvement in the process. Resolution-Giving Effect to the Establishment of the Hastings Economic Development/ Redevelopment Authority (HEDRA) HRA Director Grossman provided a summary of the proposed action. Councilmember Alongi thanked staff and the public for their involvement in the process. Moved by Councilmember Alongi, seconded by Councilmember Schultz to approve the resolution as presented. 7 Ayes; Nays, none. Resolution on file. Approval of HEDRA By-laws and Administrative Practices Grossman noted one amendment to the proposed by-laws. Moved by Slavik, seconded by Hazlet to approve the amendment as presented. 7 Ayes; Nays, none. Moved by Slavik, seconded by Riveness to approve the by-laws and administrative practices as amended. 7 Ayes; Nays, none. Resolution on file. Appoint HEDRA Board Members Moved by Councilmember Riveness, seconded by Councilmember Hollenbeck to approve the appointments as presented. 7 Ayes; Nays, none. First Reading/Order Public Hearing on City Code Amendment #2008-30-Repealing EDC Ordinance City of Hastings November 17, 2008 City Council Minutes Pate 3 of 3 Moved by Councilmember Schultz, seconded by Councilmember Hollenbeck to approve the first reading and order the public hearing as presented. 7 Ayes; Nays, none. Approve 2009 Non-Union Compensation Moved by Councilmember Riveness, seconded by Councilmember Hazlet to approve the schedule as presented. 7 Ayes; Nays, none. Comments from the Audience Nate Gunderson, representative from the SEIU union, asked the Council's support in the current labor negotiations with Regina hospital. Boy Scout Troop #534 was in the audience as part of their Citizenship and Civics Merit badge process. Announcements Mayor Hicks announced the following: a.) Comprehensive Plan Open House will be held on Monday, November 24 at 7:00 p.m. at City Hall b.) The annual Gobblegait will be held on Thanksgiving morning. c.) City Offices will be closed on Thursday, November 27 and Friday, November 28. Everyone was wished a Happy Thanksgiving. Adjournment Moved by Councilmember Riveness, Seconded by Councilmember Hazlet to adjourn the meeting at 7:54 p.m. 7 Ayes; Nays, none. Paul J. Hicks Mayor Melanie Mesko Lee City Clerk PROCLAMATION City Council City of Hastings Declaring Tuesday December 2, 2008 as "TURIVEYHAZLET DAY" In The City of Hastings WHEREAS, Turney Hazlet served as a City Councilmember for the City of Hastings, representing Ward 2, from 2001-2008; and WHEREAS, Turney Hazlet provided guidance and leadership as a member of the Hastings City Council; and WHEREAS, During his tenure as a member of the City Council, Turney Hazlet served with honor and integrity representing the citizens of Ward 2 and the entire Hastings Community; and WHEREAS, While on the City Council, Turney Hazlet assisted with guiding the City during unprecedented growth, while remaining sensitive to the unique characteristics of the City of Hastings; and WHEREAS, The City Council of the City of Hastings extends extreme gratitude and thanks to Turney Hazlet for serving as a member of the City Council for eight years, and extends good wishes to Turney upon his retirement from the Hastings City Council; and NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Hastings that Tuesday December 2, 2008 is hereby declared: TURNEYHAZLET DAY In the City of Hastings Paul Hicks, Mayor Melanie Mesko Lee, City Clerk -SEAL- vl-1 ~~ To: City Council From: Becky Kline, Finance Department Date: 11/18/2008 The attached Department Report itemizes vouchers that were paid on November 18, 2008. Thank you. 11-18-2008 11:02 AM C O U N C I L R E P O R T PAGE: 1 DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT CITY CLERK GENERAL DORIS F CRAGOE GENERAL ELECTION 134.06 MARGARET CULLEN GENERAL ELECTION 123.75 ANNA M. GYDESIN GINERAL ELECTION 127.88 CAROL HERRMANN GENERAL ELECTION 136.13 MARGARET F. HICKS GENERAL ELECTION 66.00 ROBERT J. JOHNSON GENERAL ELECTION 132.00 LOIS A. MALM GENERAL ELECTION 66.00 ANGELA W. OLSON GENERAL ELECTION 136.13 ANITA FRANCES SCHOEN GINERAL ELECTION 66.00 KAY M. SMITH GENERAL ELECTION 66.00 MARLENE M. SWANSON GENERAL ELECTION 132.00 JOAN E. FREEMAN GINERAL ELECTION 66.00 BARBARA J. HAMILTON GINERAL ELECTION 66.00 RENEE R. HARTMAN GENERAL ELECTION 140.25 TERRANCE JOHN HARTMAN GINERAL ELECTION 127.88 KATHLEEN ELLEN PENGELLY GENERAL ELECTION 76.31 JUDITH M. RASSETT GENERAL ELECTION 125.81 MARY B. SCHANNO GENERAL ELECTION 140.25 CAROL A. SCULLY GENERAL ELECTION 286.75 ANTOINETTE R. ALLUM GENERAL ELECTION 90.75 SANDRA CARROLL GINERAL ELECTION 132.00 ALLEN NIGEL DAMS GENERAL ELECTION 123.75 ROSE H DAM S GENERAL ELECTION 74.25 DOROTHY JANICE JOHNSON GENERAL ELECTION 70.13 MARGARET A LANGENFELD GENERAL ELECTION 123.75 KATRIN LINDBERG GENERAL ELECTION 99.00 JEANNE E. MCGREE GINERAL ELECTION 129.94 SUZANNE M. SCHWEICH GINERAL ELECTION 127.88 CHARLES D. HARPER GENERAL ELECTION 66.00 ROBERT JOHN HOLLENBECK GENERAL ELECTION 70.13 REGINA C. JONES GENERAL ELECTION 72.19 AMY ANN KAISER GENERAL ELECTION 74.25 VICTORIA R. KRICK GENERAL ELECTION 127.88 CAROL A. MCNAMARA GINERAL ELECTION 74.25 SHIRLE STEVINS GENERAL ELECTION 66.00 LOIS A. WROGE GINERAL ELECTION 72.19 DOLORES N. BEISE GINERAL ELECTION 74.25 SHIRLEY A. DALASKA GENERAL ELECTION 53.63 SHEILA M. JONES GENERAL ELECTION 61.88 BETTY LOUISE KRUEGER GINERAL ELECTION 74.25 THOMAS THEODORE KRUEGER GENERAL ELECTION 74.25 ROSELLA LUCKER GENERAL ELECTION 66.00 MARY K. MARSHALL GINERAL ELECTION 132.00 STEPHEN R. MILLER GENERAL ELECTION 39.19 EMMA P. SEEGER GENERAL ELECTION 66.00 JANICE M. BALDWIN WEBER GINERAL ELECTION 132.00 MARINE J. WIECH GINERAL ELECTION 82.50 HAROLD E. CHRISTENSON GENERAL ELECTION 57.75 MICHAEL WILLIAM INGELDINGER GENERAL ELECTION 115.50 LILLIAN T. HOFFMAN GENERAL ELECTION 61.88 PATRICIA A. LEONARD GENERAL ELECTION 129.94 DONNA MARY MACKENBURG GINERAL ELECTION 66.00 JANET A. MCNAMARA GENERAL ELECTION 115.50 WILLIAM JOHN MCNAMARA GENERAL ELECTION 132.00 MARY LEE OLSON GENERAL ELECTION 140.25 KAREN A ORNER GENERAL ELECTION 123.75 11-18-2008 11:02 AM C O U N C I L R E P O R T PAGE: 2 DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT JOANN FAROL THEODORSON GENERAL ELECTION 74.25 ANITA L. BAHLS GENERAL ELECTION 76.31 CAROL J. KNOLL GENERAL ELECTION 78.38 JANIE K. LINDBERG GENERAL ELECTION 66.00 PHYLLIS ANN MCCONNELL GENERAL ELECTION 107.25 CAROL MARY RICHERT GENERAL ELECTION 66.00 HOWARD IRVIN RICHERT GENERAL ELECTION 74.25 MARIE E. SMEAD GENERAL ELECTION 158.81 KATHLEEN ANN TROUT GENERAL ELECTION 66.00 BYRL L. WESSINGER GENERAL ELECTION 66.00 ROSALIE L. EGGERT GENERAL ELECTION 127.88 MURIEL ELEANOR FLETCHER GENERAL ELECTION 129.94 CYNTHIA JEAN (DILGER) KENDALL GENERAL ELECTION 37.13 DELPHINE W. MEDCRAFT GENERAL ELECTION 125.81 SHIRLEY M. HUNGER GENERAL ELECTION 70.13 CLARICE M. PONCIN GENERAL ELECTION 74.25 RUSSELL ROHLOFF GENERAL ELECTION 99.00 GARY PATRICK STEVENS GENERAL ELECTION 74.25 VINCENT P. TEUBER GENERAL ELECTION 119.63 TERESA A. VENTRY GENERAL ELECTION 166.50 BROOKE CHRISTA WOLFORD GENERAL ELECTION 86.63 JANICE J. BURR GENERAL ELECTION 66.00 KARLA L. HIEDEMAN GENERAL ELECTION 72.19 VERONICA MARIE JOHNSON GENERAL ELECTION 154.69 NANCY ANNE OLSEN GENERAL ELECTION 66.00 ELAINE MARIE OTTO GENERAL ELECTION 140.25 JOHN W. BAWLING GENERAL ELECTION 66.00 COLLEEN E. SARRAZIN GENERAL ELECTION 66.00 JOHN V. SHIMA JR. GENERAL ELECTION 66.00 BARBARA A. URBAN GENERAL ELECTION 123.75 JEROME B. HOESCHEN GENERAL ELECTION 70.13 KATHLEEN L. LEE GENERAL ELECTION 80.44 LAVONNE C. OLSON GENERAL ELECTION 66.00 ORLIN D. PLATH GENERAL ELECTION 123.75 JOANNE RUEDY GENERAL ELECTION 74.25 CHARLOTTE M. RONDEAU GENERAL ELECTION 277.50 LEONA M. SCHUTT GENERAL ELECTION 129.94 MARY ANN TEUBER GENERAL ELECTION 68.06 GERALDINE A.- VAITH GENERAL ELECTION 140.25 THOMAS E. WALT GENERAL ELECTION 66.00 DALE T. WEGENER GENERAL ELECTION 66.00 RONALD H. WEGENER GENERAL ELECTION 136.13 PAULINE M. BECKER GENERAL ELECTION 76.31 VALERIE M. BUSKE GENERAL ELECTION 66.00 CHARLENE MARTHA KASEL GENERAL ELECTION 132.00 MARGARET L. MCNANN GENERAL ELECTION 156.75 PATRICIA J. SAMMONS GENERAL ELECTION 178.06 FRANCIS R. TISDELL GENERAL ELECTION 66.00 PATRICIA J. TISDELL GENERAL ELECTION 74.25 MARGARET M. TIX GENERAL ELECTION 129.94 MARJORIE J. TRAUTMANN GENERAL ELECTION 119.63 JEROME V. BAMBENEK GENERAL ELECTION 74.25 MARY A. BAMBENEK GENERAL ELECTION 63.94 JAMES R. BADMAN GENERAL ELECTION ~ 123.75 CONNIE J. BLASING GENERAL ELECTION 74.25 JOANNE R. CHRISTENSON GENERAL ELECTION 132.00 11-18-2008 11:02 AM FUND C O U N C I L R E P O R T PAGE : 3 VENDOR NAME DESCRIPTION KAREN C. ELLIOTT GINERAL ELECTION 66.00 PATRICIA E. FICKER GINERAL ELECTION 66.00 JOY E. GOMES GENERAL ELECTION 103.13 SANDRA L. HEMBREE GENERAL ELECTION 66.00 DONALD W. OLSON JR. GENERAL ELECTION 78.38 MARY ELLIN OLSON GENERAL ELECTION 70.13 GERALDINE PITTENGER GENERAL ELECTION 82.50 CHARLOTTE A. STOUDT GENERAL ELECTION 70.13 BEVERLY ANN COLLINS GENERAL ELECTION 66.00 CHRISTINE A. DEROSE-MOST GENERAL ELECTION 132.00 PAMELA S. HOPF GINERAL ELECTION 119.63 RHONDA KREHL ~ GEWERAL ELECTION 66.00 HOLLY MEYERS GENERAL ELECTION 33.00 RUTH ANN MITCHELL GENERAL ELECTION 82.50 MARY PAT POEPL GINERAL ELECTION 123.75 SUZANNE M. SCHRADER GENERAL ELECTION 66.00 ELIZABETH J. SCHULTZ GENERAL ELECTION 41.25 DOLORES M. ROSINQUIST GEWERAL ELECTION 66.00 FRANCIS L. ALLUM GENERAL ELECTION 168.81 SUSAN FLOM CRUSE GENERAL ELECTION 191.94 PATRICIA A. FOX GEWERAL ELECTION 268.25 MAUREEN MARGARET MINEARY GENERAL ELECTION 187.31 MARGARET L. NICHOLAS GENERAL ELECTION 203.50 JOHN W. SCHUTT GINERAL ELECTION 194.25 KATHERINE SOVIK-SIEMINS GINERAL ELECTION 191.94 MARY E CRAWMER GENERAL ELECTION 182.69 CINDY L. TOWE GINERAL ELECTION 185.00 DEANNA WERNER GENERAL ELECTION 178.06 SCOTT RAYMOND JELLEY GENERAL ELECTION 201.19 DINI CE G KEHN GENERAL ELECTION 136.44 KEVIN BRUCE KEHN GENERAL ELECTION 173.44 ROB L LITCHKE GENERAL ELECTION 185.00 JANICE M NIEDERKORN GINERAL ELECTION 182.69 JOSEPH B SCHROEDER GINERAL ELECTION 247.44 JILL M RAGAN SCULLY GENERAL ELECTION 145.69 MARY E C TEUBER GENERAL ELECTION 203.50 JAMES JOHN FILITZ GINERAL ELECTION 140.25 MATTHEW GOMES GENERAL ELECTION 148.50 PAMELA HOLZEM GENERAL ELECTION 142.31 CAROL N HOPF GENERAL ELECTION 86.63 RICHARD H MOST GENERAL ELECTION 148.50 CECELIA M NICKLAY GENERAL ELECTION 136.13 STEVIN PONCIN GENERAL ELECTION 82.50 STEVE WOLLMERING GINERAL ELECTION 140.25 LAVERNE E ENGER GENERAL ELECTION 142.31 JANET M FALKINGHAM GENERAL ELECTION 82.50 SARA HAMANN GINERAL ELECTION 152.63 KRISTIN HINDERSCHEID GENERAL ELECTION 90.75 KRISTIN LEE GENERAL ELECTION 103.13 BERNARD SCHROEDER GINERAL ELECTION 107.25 JANET R SHANNON GENERAL ELECTION 142.31 ROSE M SIEBEN GENERAL ELECTION 142.31 DWIGHT D SMITH GENERAL ELECTION 142.31 ROY L SWANSON GENERAL ELECTION 142.31 CHERYL J VON ARX GENERAL ELECTION 140.25 CHARLES W CRAGOE GENERAL ELECTION 92.81 11-18-2008 11:02 AM C O U N C I L R E P O R T PAGE: 4 DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT ALICE B FLATEN ARDEN S FLATEN MARCIA O'BRIEN MARJORIE T PETERSON JOHN L STROM VIRGINIA TRUTNA SHIRLEY ZBYLICKI _______________ FUND TOTALS =_______________ 101 GENERAL 19,091.22 -------------------------------------------- GRAND TOTAL: 19,091.22 GENERAL ELECTION 82.50 GENERAL ELECTION 84.56 GENERAL ELECTION 82.50 GENERAL ELECTION 78.38 GENERAL ELECTION 140.25 GENERAL ELECTION 70.13 GENERAL ELECTION 82.50 TOTAL: 19,091.22 TOTAL PAGES: 4 ~~ To: City Council From: Becky Kline, Finance Department Date: 11/26/2008 The attached Department Report itemizes vouchers that were paid on November 25 and 26, 2008. Thank you. 11-26-2008 08:24 AM C O U N C I L R E P O R T PAGE: 1 DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT ADMINISTRATION GENERAL INTERNAL REVENUE SERVICE MEDICARE W/H 69.45 CANON FINANCIAL SERVICES INC COPIER LEASE 488.99 COPIER LEASE 423.41 TOTAL: 981.85 CITY CLERK GENERAL INTERNAL REVENUE SERVICE FICA W/H 61.45 FICA W/H 410.61 MEDICARE W/H 14.37 MEDICARE W/H 96.03 P.E.R.A. RETIREMENT CONTRIBUTIONS 71.19 RETIREMENT CONTRIBUTIONS 469.61 TOTAL: 1,123.26 FINANCE GENERAL INTERNAL REVENUE SERVICE FICA W/H 604.97 MEDICARE W/H 141.49 P.E.R.A. RETIREMENT CONTRIBUTIONS 670.01 TOTAL: 1,416.47 LEGAL GENERAL FLUEGEL & MOYNIHAN PA LEGAL FEES 11,587.50 TOTAL: 11,587.50 FACILITY MANAGEMENT GENERAL INTERNAL REVENUE SERVICE FICA W/H 209.22 MEDICARE W/H 48.93 LIFEWORKS SERVICES INC. MONTHLY CLEANING 1,770.31 P.E.R.A. RETIREMENT CONTRIBUTIONS 224.36 TERRYS ACE HARDWARE REPAIR SUPPLIES 5.92 XCEL ENERGY ELECTRIC SERV 51-6960213 1,696.95 TOTAL: 3,955.69 PLANNING GENERAL INTERNAL REVENUE SERVICE FICA W/H 332.37 MEDICARE W/H 77.72 MCCOMBS FRANK RODS ASSOC INC COMP PLANNING SERV 3,830.76 DAKOTA COUNTY TREASURER-AUDITOR PICTOMETRY COST SHARING 1,433.00 P.E.R.A. RETIREMENT CONTRIBUTIONS 395.94 TOTAL: 6,069.79 I.T. GENERAL INTERNAL REVENUE SERVICE FICA W/H 549.25 MEDICARE W/H 128.46 TYLER WORKS INCODE DIVISION REG ED SESSION 200.00 VERAMARK ECAS MAINT 486.24 P.E.R.A. RETIREMENT CONTRIBUTIONS 582.21 TOTAL: 1,946.16 POLICE GENERAL INTERNAL REVENUE SERVICE FICA W/H 625.67 MEDICARE W/H 1,208.19 CANON FINANCIAL SERVICES INC COPIER LEASE 1,783.88 GRAFIX SHOPPE SQUAD GRAPHICS 271.58 DODGE PICKUP GRAPHICS 134.19 ITL PATCH & MONOGRAM PATCHES 113.80 LEXIS NEXIS DATA SERVICES 124.00 NIII DEPT OF PUBLIC SAFETY CONNELL/ INTOXILYZER REFRE 50.00 USA MOBILITY PAGER LEASE 20.56 P.E.R.A. RETIREMENT CONTRIBUTIONS 702.18 RETIREMENT CONTRIBUTIONS 10,587.71 TERRYS ACE HARDWARE FASTENERS 16.41 XCEL ENERGY ELECTRIC SERV 51-6960219 34.65 11-26-2008 08:24 AM C O U N C I L R E P O R T PAGE: 2 DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT TOTAL: 15,672.82 BUILDING & INSPECTIONS GENERAL INTERNAL REVENUE SERVICE FICA W/H 563.18 FICA W/H 98.47 MEDICARE W/H 131.71 MEDICARE W/H 23.03 10,000 LAKES CHAPTER OF ICC BAKKEN/ MEMBERSHIP 75.00 P.E.R.A. RETIREMENT CONTRIBUTIONS 605.12 RETIREMENT CONTRIBUTIONS 121.06 TOTAL: 1,617.57 PUBLIC WORKS GENERAL INTERNAL REVENUE SERVICE FICA W/H 940.03 MEDICARE W/H 219.84 CANON FINANCIAL SERVICES INC COPIER LEASE 84.52 AUTO DOCTOR TRUCK REPAIRS 334.80 CARLSON AUTO TRUCK INC. TRUCK REPAIRS 218.68 HASTINGS TIRE & AUTO SVC TIRES/ TRUCK 587.09 P.E.R.A. RETIREMENT CONTRIBUTIONS 1,045.06 TOTAL: 3,430.02 PUBLIC WORKS STREETS GENERAL INTERNAL REVENUE SERVICE FICA W/H 1,058.71 MEDICARE W/H 247.60 DUSTCOATING INC CHLORIDE 4,236.14 GEMSTONE PRODUCTS CO. SAND MIX 23,22 CHEMSEARCH THREAD-EZE 381.81 NINE EAGLES PROMOTIONS WOODWARD/ UNIFORMS 99.00 P.E.R.A. RETIREMENT CONTRIBUTIONS 1,186.95 TERRYS ACE HARDWARE SUPPLIES 48.85 SUPPLIES g,73 SUPPLIES 1.66 SUPPLIES 25.53 SUPPLIES 7.53 SUPPLIES 22.10 SUPPLIES 31.40 SUPPLIES 64.73 SUPPLIES 17.34 TOTAL: 7,461.30 PUBLIC WORKS STR. LIGH GENERAL DAKOTA ELECTRIC ASSN ELEC SERV 2,040.84 VIKING ELECTRIC SUPPLY CAPACITOR 33.55 TOTAL: 2,074.39 PARKS & RECREATION GENERAL INTERNAL REVENUE SERVICE FICA W/H 55.88 MEDICARE W/H 13.07 P.E.R.A. RETIREMENT CONTRIBUTIONS 65.89 TOTAL: 134.84 PARKS & RECREATION PARKS INTERNAL REVENUE SERVICE FICA W/H 1,106.29 FICA W/H 3.49 FICA W/H 52.01 MEDICARE W/H 258.72 MEDICARE W/H O,g2 MEDICARE W/H 12.16 CANON FINANCIAL SERVICES INC COPIER LEASE 266.57 ARROW BUILDING CENTER ISABEL/ WINTERIZING 58.62 MINNESOTA AG GROUP - HASTINGS TIRE REPAIR g9.23 11-26-2008 08:24 AM DEPARTMENT FUND C O U N C I L R E P O R T GRAPHIC DESIGN HOTSY EQUIPMENT OF MINNESOTA MIRACLE RECREATION EQUIP ARBOR DAY FOUNDATION NATURE CALLS INC OBRIEN, JOE CHEVROLET P.E.R.A. TERRYS ACE HARDWARE VERMILLION ELEVATOR INC XCEL ENERGY PARKS & RECREATION AQUATIC CENTER INTERNAL REVENUE SERVICE P.E.R.A. XCEL ENERGY HERITAGE PRESERVATION HERITAGE PRESERVAT INTERNAL REVENUE SERVICE DAKOTA COUNTY HISTORICAL SOCIETY P.E.R.A. FIRE FIRE & AMBULANCE INTERNAL REVENUE SERVICE CANON FINANCIAL SERVICES INC LAB SAFETY SUPPLY CO. P.E.R.A. PIONEER PRESS DISPATCH WAKOTA MUTUAL FIREMAN AID XCEL ENERGY AMBULANCE LEDUC FIRE & AMBULANCE MOORE MEDICAL CORP. PRAXAIR DISTRIBUTION-446 U CARE LE DUC TOWER CLEANING SYSTEMS XCEL ENERGY INVALID DEPARTMENT 2008 EQUIPMENT CER MOODYS INVESTORS SERVICE PARKS & RECREATION PARKS CAPITAL PROJ TREE TRUST PRO BUILD PAGE: 3 DESCRIPTION AMOUNT FLYERS/ SANTA B-FAST 139.52 WASHER REPAIR 167.63 TIERNEY/ REPAIRS 507.48 MEMBERSHIP 15.00 TOILET RENTAL 47.65 TOILET RENTAL 285.90 BATTERY 91.59 RETIREMENT CONTRIBUTIONS 1,221.84 RETIREMENT CONTRIBUTIONS 54.52 HEADLIGHT 7.9g FILTERS 47.29 HERBICIDE 622.36 ELECTRIC SERV 51-6960220 622.35 TOTAL: 5,679.02 FICA W/H 133.09 MEDICARE W/H 31.13 RETIREMENT CONTRIBUTIONS 172.02 ELECTRIC SERV 51-6960209 346.46 TOTAL: 682.70 FICA W/H 25.04 FICA W/H 39.16 MEDICARE W/H 5.86 MEDICARE W/H 9.16 PAINTING / ART GLASS 431.33 RETIREMENT CONTRIBUTIONS 31.46 RETIREMENT CONTRIBUTIONS 41.05 TOTAL: 583.06 FICA W/H 339.28 MEDICARE W/H 492.26 COPIER LEASE 306.73 SUPPLIES 63.06 RETIREMENT CONTRIBUTIONS 397.27 RETIREMENT CONTRIBUTIONS 4,215.53 STATION SUBSCRIPTION 234.00 MEMBERSHIP 50.00 ELECTRIC SERV 51-6960214 786.81 TOTAL: 6,884.94 FLU VACCINES 547.84 OXYGEN - 33.20 REFUND OVERPAY/FRANDRUP 588.36 TOTAL: 1,169.40 MONTHLY CLEANING 441.98 ELECTRIC SERV 51-7216831 354.46 TOTAL: 796.44 2008 GO EUIP CERT 440.92 TOTAL: 440.92 VETS DUGOUTS 2,320.14 VETS DUGOUTS/ LUMBER 104.50- VETS DUGOUTS/ LUMBER 235.83 11-26-2008 08:24 AM C O U N C I L R E P O R T PAGE: 4 DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT VETS DUGOUTS/ LUMBER 556.89 VETS DUGOUTS/ LUMBER 751.13 VETS DUGOUTS/ LUMBER 148.15 VETS DUGOUTS/ LUMBER 515.59- ARROW BUILDING CENTER VETS DUGOUTS/SUPPLIES 104.44 VETS DUGOUTS/SUPPLIES 104.44 VETS DUGOUTS/SUPPLIES 151.02 VETS DUGOUTS/SUPPLIES 29.45 VETS DUGOUTS/SUPPLIES 9.82 SHERWIN-WILLIAMS VETS DUGOUTS/ PAINT 160.30 VETS DUGOUTS/ PAINT 152.26 TERRYS ACE HARDWARE REPAIR SUPPLIES 2.11 VIKING ELECTRIC SUPPLY VETS/ SOCCER LIGHTS/SUPPLI 52.54 VETS/ SOCCER LIGHTS/SUPPLI 42.74 TOTAL: 4,201.19 HOUSING & REDEVELOPMEN HRA REDEVELOPMENT INTERNAL REVENUE SERVICE FICA W/H 192.70 MEDICARE W/H 45.07 P.E.R.A. RETIREMENT CONTRIBUTIONS 202.02 TOTAL: 439.79 ECONOMIC DEVELOPMENT ECONOMIC DEV-IND. INTERNAL REVENUE SERVICE FICA W/H 87.30 MEDICARE W/H 20.42 P.E.R.A. RETIREMENT CONTRIBUTIONS 101.34 TOTAL: 209.06 PUBLIC WORKS 2008 STREET IMPROV MCFARLAND CONSTRUCTION COMPANY 121 W 7TH / TUCKPOINTING 5,589.00 MACDONALD & MACK ARCHITECTS LTD ENG SERVICES 2,358.66 BDM CONSULTING ENGINEERS, PLC ENGINEERING SERV 7,872.75 ENGINEERING SERV 62.25 ENGINEERING SERV 1,369.50 TOTAL: 17,252.16 DEBT DEBT REDEMPTION INTERNAL REVENUE SERVICE REBATE CALCULATIONS 95-01 5,764.99 PENALTY 3,260.29 TOTAL: 9,025.28 DEBT SERVICE 2008A GO IMPROVEME MOODYS INVESTORS SERVICE 2008 A GO IMP BONDS 3,809.08 TOTAL: 3,809.08 NON-DEPARTMENTAL WATER MISCELLANEOUS V MALTBY, GEOFF/LORI 07-012000-01 314.54 ALL AMERICAN TITLE CO, 03-079500-02 0.60 BUENDING, C.W. 08-022000-00 0.31 TOTAL: 315.45 PUBLIC WORKS WATER INTERNAL REVENUE SERVICE FICA W/H 1,057.06 MEDICARE W/H 247.22 CANON FINANCIAL SERVICES INC COPIER LEASE 84.52 GRAPHIC DESIGN INSERTING STATEMENTS 319.60 HACH COMPANY DEIONIZED WATER 19.43 PATRICK D MOSENG SUPPLIES 434.47 MOTOR PARTS SERVICE CO REPAIR PARTS 215.41 NINE EAGLES PROMOTIONS MCNAMARA/CLOTHING 247.00 P.E.R.A. RETIREMENT CONTRIBUTIONS 1,175.20 TERRYS ACE HARDWARE SUPPLIES 10.63 SUPPLIES 9.59 11-26-2008 08:24 AM C O U N C I L R E P O R T PAGE: 5 DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT SUPPLIES 34.91 SUPPLIES 46.30 TERRYS ACE HARDWARE 2.75 U.S. POSTMASTER CYCLE 2 POSTAGE 937.51 VIKING ELECTRIC SUPPLY SWITCH/WIRE 255.02 XCEL ENERGY ELECTRIC SERV 51-6960210 1,017.70 TOTAL: 6,114.34 PUBLIC WORKS WASTEWATER INTERNAL REVENUE SERVICE FICA W/H 545.09 MEDICARE W/H 127.46 CANON FINANCIAL SERVICES INC COPIER LEASE 84.54 BDM CONSULTING ENGINEERS, PLC ENGINEERING SERV 1,216.25 P.E.R.A. RETIREMENT CONTRIBUTIONS 603.24 TERRYS ACE HARDWARE SUPPLIES 10.20 SUPPLIES 25.47 TKDA ENGINEERS CONSTRUCTION DOC'S/GENERAT 989.27 WERNER ELECTRIC VENTURES LLC SUPPLIES 2,261.68 TOTAL: 5,863.20 CITY CLERK TRANSIT INTERNAL REVENUE SERVICE FICA W/H 136.56 FICA W/H 400.79 FICA W/H 10.76 MEDICARE W/H 31.93 MEDICARE W/H 93.73 MEDICARE W/H 2.52 SUPERIOR TRANSIT SALES BUSHINGS 11.62 P.E.R.A. RETIREMENT CONTRIBUTIONS 148.12 RETIREMENT CONTRIBUTIONS 384.19 RETIREMENT CONTRIBUTIONS 5.45 WINGFOOT COMMERCIAL TIRE SYSTEMS LLC TIRES g7g,39 TOTAL: 2,104.06 PARKS & RECREATION ARENA INTERNAL REVENUE SERVICE FICA W/H 581.82 MEDICARE W/H 136.08 DALCO JANITOR SUPPLIES 1,678.96 FERRELLGAS 5 FILLS 104.44 1ST LINE BEVERAGES INC. CONCESSION SUPPLIES 93.20 JAYTECH, INC. SHIPPING 10.00 BIO TEST 85.20 NORTHLAND CHEMICAL SUPPLY JANITOR SUPPLIIES 86.01 P.E.R.A. RETIREMENT CONTRIBUTIONS 413.42 R & R SPECIALITIES, INC. BLADE SHARPS 72.90 TERRYS ACE HARDWARE SUPPLIES 2.68 _ SUPPLIES 44.87 TOTAL: 3,309.58 PUBLIC WORKS HYDRO ELECTRIC INTERNAL REVENUE SERVICE FICA W/H 91.19 MEDICARE W/H 21.35 P.E.R.A. RETIREMENT CONTRIBUTIONS 102.07 TOTAL: 214.61 NON-DEPARTMENTAL ESCROW - DEV/ENG/T BDM CONSULTING ENGINEERS, PLC ENGINEERING SERV 255.00 ENGINEERING SERV 212.50 ENGINEERING SERV 42.50 ENGINEERING SERV 42.50 ENGINEERING SERV 85.00 11-26-2008 08:24 AM C O U N C I L R E P O R T PAGE: 6 DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT ENGINEERING SERV 265.75 ENGINEERING SERV 170.00 ENGINEERING SERV 42.50 ENGINEERING SERV 170.00 ENGINEERING SERV 127.50 ENGINEERING SERV 627.50 TOTAL: 2,040.75 NON-DEPARTMENTAL POOLED CASH FUND INTERNAL REVENUE SERVICE FEDERAL W/H 30,063.94 FICA W/H 10,311.46 MEDICARE W/H 3,955.78 CNA INSURANCE LONG TERM CARE INSURANCE 27.16 LONG TERM CARE INSURANCE 27.16 ICMA RETIREMENT TRUST 457 457 RETIREMENT CONTRIBUTIO 9,485.83 457 RETIREMENT CONTRIBUTIO 1,797.48 457 RETIREMENT CONTRIBUTIO 92.44 ROTH IRA CONTRIBUTION 150.00 L.E.L.S. UNION DUES L.E.L.S. 420.00 UNION DUES L.E.L.S. 420.00 LOCAL UNION 49 UNION DUES LOCAL 49 350.75 UNION DUES LOCAL 49 350.75 LOCAL 320 UNION DUES LOCAL 320 582.00 UNION DUES LOCAL 320 582.00 MN DEPT OF REVENUE STATE W/H MINNESOTA 11,521.08 MINNESOTA NCPERS PERA LIFE CONTRIBUTIONS 104.00 PERA LIFE CONTRIBUTIONS 104.00 MN CHILD SUPPORT PMT CTR 00138614701 PUCH 315.18 0014354527 CONNELL 235.34 P.E.R.A. RETIREMENT CONTRIBUTIONS 10,331.81 RETIREMENT CONTRIBUTIONS 9,868.85 TEAMSTERS 320 WELFARE TRUST FUND DENTAL INSURANCE PREMIUMS 260.00 DENTAL INSURANCE PREMIUMS 260.00 WISC. DEPT. OF REVENUE WISCONSIN STATE W/H 983.82 TOTAL: 92,600.83 _____ __________ FUND TOTALS =______ _________ 101 GENERAL 57,471.66 200 PARKS 5,679.02 201 AQUATIC CENTER 682.70 210 HERITAGE PRESERVATION 583.06 213 FIRE & AMBULANCE 8,054.34 220 LE DUC 796.44 393 2008 EQUIPMENT CERT'S 440.92 401 PARKS CAPITAL PROJECTS 4,201.19 404 HRA REDEVELOPMENT 439.79 407 ECONOMIC DEV-IND. PK 209.06 498 2008 STREET IMPROVEMENTS 17,252.16 500 DEBT REDEMPTION 9,025.28 528 2008A GO IMPROVEMENT BNDS 3,809.08 600 WATER 6,429.79 601 WASTEWATER 5,863.20 610 TRANSIT 2,104.06 615 ARENA 3,309.56 620 HYDRO ELECTRIC 214.61 807 ESCROW - DEV/ENG/TIF-HRA 2,040.75 11-26-2008 08:24 AM C O U N C I L R E P O R T PAGE: DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT 999 POOLED CASH FUND 92,600.83 -------------------------------------------- GRAND TOTAL: 221,207.52 TOTAL PAGES: 11-26-2008 08:57 AM C O U N C I L R E P O R T PAGE: 1 DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT COUNCIL & MAYOR GENERAL EMBARQ TELEPHONE 12.27 TOTAL: 12.27 ADMINISTRATION GENERAL NEXTEL COMMUNICATIONS CELL PHONE CHARGES 124.33 EMBARQ TELEPHONE 199.14 TOTAL: 323.47 CITY CLERK GENERAL NEXTEL COMMUNICATIONS CELL PHONE CHARGES 64.03 EMBARQ TELEPHONE 12.27 TOTAL: 76.30 FINANCE GENERAL GOVT FINANCE OFFICERS ASN STARK/ MEMBERSHIP 2009 185.00 NEXTEL COMMUNICATIONS CELL PHONE CHARGES 53.48 EMBARQ TELEPHONE 106.96 WELLS FARGO BANK/ CREDIT CARD INCODE CONF/NIEDERKORN 575.00 TOTAL: 920.44 FACILITY MANAGEMENT GENERAL W.W. GRAINGER, INC. LAMPS 46.86 LIGHTING REPAIRS 540.38 MILLER ELECTRICAL INC ELEC WORK/CH REMODEL 480.60 NEXTEL COMMUNICATIONS CELL PHONE CHARGES 26.74 SHERWIN-WILLIAMS PAINT / SUPPLIES 213.00 EMBARQ TELEPHONE 45.62 KURT STOUDT REIMBURSE EXPENSES 6.00 REIMBURSE EXPENSES 278.00 XCEL ENERGY ELEC SERVICE 51-6960208 1,360.89 ELEC SERVICE 51-8110141 287.76 TOTAL: 3,285.85 PLANNING GENERAL ENGINEERING REPRO SYSTEMS PLOTTER PAPER 64.51 GRAPHIC DESIGN COMPREHENSIVE PLAN MAILING 456.89 JOHN HINZMAN MILEAGE REIMBURSEMENT 127.24 NEXTEL COMMUNICATIONS CELL PHONE CHARGES 27.04 EMBARQ TELEPHONE 36.81 TOTAL: 712.49 I.T. GENERAL OFFICE OF ENTERPRISE TECHNOLOGY WAN / USAGE 125.00 NEXTEL COMMUNICATIONS CELL PHONE CHARGES 53.22 EMBARQ TELEPHONE 98.15 WELLS FARGO BANK/ CREDIT CARD ADOBE 399.98 OFFICE 2003 92.95 TOTAL: 769.30 POLICE GENERAL CHRISTINA GIPSON UNIFORM REIMBURESEMENT 25.00 NATHAN WOOD / TWIN CITY TACTICAL SCHARFE/ UNIFORM 143.76 MILLER & HOLMES, INC. SQUAD CAR WASHES 125.00 MUNSON MICHAEL UNIFORM 256.15 NEXTEL COMMUNICATIONS CELL PHONE CHARGES 662.85 MICHAEL SCHMZTZ K-9 EXPENSES 342.18 SPRINT AIRCARDS 532.87 EMBARQ TELEPHONE 451.04 WALMART CONIMUNITY SQUAD CAMERA 277.85 CITIZEN ACADEMY SUPPLIES 80.88 WELLS FARGO BANK/ CREDIT CARD SHELTER SUPPLIES FOR SHOOT 152.46 CARE/ CITIZENS ACADEMY 27.99 CAMERA 192.10 11-26-2008 08:57 AM C O U N C I L R E P O R T PAGE: 2 DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT SHOOTING TARGET SUPPLIES 4.43 MOCK HOTEL 244.16 TARGETS 13.87 TOTAL: 3,532.59 BUILDING & INSPECTIONS GENERAL NEXTEL COMMUNICATIONS CELL PHONE CHARGES 106.95 CELL PHONE CHARGES 35.07 EMBARQ TELEPHONE 73.61 TELEPHONE 12.27 TOTAL: 227.90 SAFETY GENERAL CLEMENT COMMUNICATIONS INC HERMAN POSTER PROGRAM 677.95 SAFETY NEWSLETTER 1,001.00 TOTAL: 1,678.95 PUBLIC WORKS GENERAL CAVEN, JOHN MILEAGE REIMBURSEMENT 122.85 NEXTEL COMMUNICATIONS CELL PHONE CHARGES 246.66 EMBARQ TELEPHONE 98.15 TOTAL: 467.66 PUBLIC WORKS STREETS GENERAL TOWMASTER CABLE 1,194.93 ANDERSEN, E. F_ & ASSOC. PLATES / BRACKETS 246.50 TRAFFIC CONES 985.13 DAKOTA COUNTY TECH COLLEG DEFENSIVE SNOW PLOW DRIVIN 1,000.00 H & L MESABI BLADES 694.38 KREMER SPRING & ALIGNMENT AIR BAG REPAIR 349.35 MEYER COMPANY LINDEMANN/ UNIFORMS 212.95 NEXTEL COMMUNICATIONS CELL PHONE CHARGES 242.33 EMBARQ TELEPHONE 86.15 YOCUM OIL CO INC ELC/ COOLANT/ DRUM DEPOSIT 703.43 ZARNOTH BRUSH WORKS, INC. BROOM REFILLS 1,086.30 TOTAL: 6,801.45 PARKS & RECREATION GENERAL WALMART COMMUNITY SUPPLIES 3.93 WELLS FARGO BANK/ CREDIT CARD PROMO ITEMS/ RECYCLING DRI 76.93 PROMO ITEMS/ RECYCLING DRI 134.18 PROMO ITEMS/ RECYCLING DRI 19.11 TOTAL: 234.15 PARKS & RECREATION PARKS MINNESOTA AG GROUP - HASTINGS SUPPLIES 12.80 SUPPLIES 36.58 CRYSTEEL TRUCK EQUIPMENT HEADLAMP 63.50 MN RECREATION /PARK ASSOC FLEWELLEN/ MEMBERSHIP 210.00 NEXTEL CO[+IMUNICATIONS CELL PHONE CHARGES 267.82 CELL PHONE CHARGES 186.76 EMBARQ TELEPHONE 199.27 TERRYS ACE HARDWARE SUPPLIES 22.13 FILTERS 226.47 WALMART COMMUNITY SUPPLIES 58.01 WELLS FARGO BANK/ CRIDIT CARD SAM'S CLUB/HALLOWEEN 129.23 PARTY CITY/ HALLOWEEN 86.29 HALLOWEEN PIZZA/GREEN MILL 410.78 HALLOWEEN PIZZA/PIZZA HUT 248.14 HALLOWEEN PIZZA/CARBONES 159.71 YOUTH FIRST/ LUNCH 17.06 CONF ROOM FAN 29,99 11-26-2008 08:57 AM C O U N C I L R E P O R T PAGE: 3 DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT PRINTER INK 30.92 HALLOWEEN SUPPLIES 13.47 TOTAL: 2,408.93 PARKS & RECREATION AQUATIC CENTER NEXTEL COMMUNICATIONS CELL PHONE CHARGES 27.14 EMBARQ TELEPHONE 132.04 TOTAL: 159.18 HERITAGE PRESERVATION HERITAGE PRESERVAT FORTNEY, JUSTIN EMBARQ WELLS FARGO BANK/ CREDIT CARD FIRE FIRE & AMBULANCE FIRE SAFETY USA INC CCP INDUSTRIES INC CUB FOODS DOERERS GENUINE PARTS GELHAR JAMES NATL FIRE PROTECTION ASN NEXTEL COMMUNICATIONS SPRINT EMBARQ TERRYS ACE HARDWARE WALMART COMMUNITY WELLS FARGO BANK/ CREDIT CARD AMBULANCE LEDUC FIRE & AMBULANCE MISCELLANEOUS V DEPT HUMAN SERV MN MA PRAXAIR DISTRIBUTION-448 NALMART COMMUNITY LE DUC ELECTRO WATCHMAN, INC INVALID DEPARTMENT 2008 EQUIPMENT CER SPRINGSTED PUBLIC FINANCE HOUSING & REDEVELOPMEN HRA REDEVELOPMENT ALLIANT ENGINEERING INC EHLERS & ASSOC EMBARQ ECONOMIC DEVELOPMENT ECONOMIC DEV-IND. EMBARQ PUBLIC WORKS 2008 STREET IMPROV SANDERS WACHER BERGLY INC MILEAGE 166.14 TELEPHONE 12,27 PRINTER INK 85.35 ART SF SR TOTAL: 320.34 SUPPLIES 31.10 FIRE/EXTRICATION GLOVES 472.00 FIRE/EXTRICATION GLOVES 58.00 STATION SUPPLIES 567.81 NIMS TRAINING SUPPLIES 23.96 REPAIR PARTS/FIRE ENGINE 24.57 STATION SUPPLIES REIMBURSE 58.23 INSTALL SPRINKLER SYS MANU 73.75 CELL PHONE CHARGES 455.83 AIRCARDS 327.92 TELEPHONE 475.53 CIRCUIT BREAKER 8.51 STATION SUPPLIES 272.23 LODGING/ CHIEF'S CONF 308.16 SAFETY BOOTS 308.45 OFFICE SUPPLIES g, g'7 LODGING/ CHIEF'S CONF 245.28 TOTAL: 3,720.30 DEPT HUMAN SERV MN MA:REFU 66.21 OXYGEN 111.14 STATION SUPPLIES 47.65 TOTAL: 225.00 ALARM MONITOR/ LE DUC 127.80 TOTAL: 127.80 ISSUANCE COSTS/GO EQUIP BO 8,720.10 TOTAL: 8,720.10 FINAL PLAT/ ALTA / BLOCK 1 3,779.96 TIF REPORTING 185.00 MNDOT / HUDSON MEETING 323.75 TELEPHONE 12.27 TOTAL: 4,300.98 TELEPHONE 12,27 TOTAL: 12.27 TRAFFIC ISLAND PLANTING 225.00 TOTAL: 225.00 11-26-2008 08:57 AM C O U N C I L R E P O R T PAGE: 4 DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT DEBT SERVICE 2008A GO IMPROVEME SPRINGSTED PUBLIC FINANCE ISSUANCE COSTS/GO EQUIP BO 16,932.80 TOTAL: 18,932.80 NON-DEPARTMENTAL WATER MISCELLANEOUS V MALTBY, GEOFF/LORI 07-012000-01 314.54 ALL AMERICAN TITLE CO, 03-079500-02 0.60 BUENDING, C.W. 08-022000-00 0.31 MN DEPARTMENT OF HEALTH MN TESTING FEE/4TH QTR 11,414.00 TOTAL: 11,729.45 PUBLIC WORKS WATER HD SUPPLY WATERWORKS, LTD. MXU BATTERIES 1,877.74 TOUCH PAD CREDIT 235.18- BONESTROO & ASSOC PROF SERV/ WATER TRMT PLAN 1,139.05 PROF SERV/ WATER SYSTEM PL 2,799.05 CRYSTEEL TRUCK EQUIPMENT DIVIDERS 130.36 DPC INDUSTRIES, INC. HFS 1,130.21 DAKOTA COUNTY TECH COLLEG DEFENSIVE SNOW PLOW DRIVIN 1,000.00 FASTENAL COMPANY SILICONE 22.62 HACH COMPANY SPADNS 316.15 MN AWWA COWDEN/ METRO WATER SCHOOL 155.00 MN PIPE & EQUIPMENT SOCKET 46.69 NEXTEL COMMUNICATIONS CELL PHONE CHARGES 217.85 SPRINT AIRCARDS 61.98 EMBARQ TELEPHONE 86.15 WALMART COMMUNITY SUPPLIES 103.54 SUPPLIES 36.19 WELLS FARGO BANK/ CREDIT CARD SCHLOEGEL/STORMWATER MGMT 50.00 NORTHERN TOOL & EQUIP/SUPP 135.97 TENT 592.19 WYTASKE, GARY CLASSB/C DIFFERENCE 7.00 TOTAL: - 9,692.56 PUBLIC WORKS WASTEWATER PAUL MAHER LIFT LABOR 935.00 VIKING ELECTRIC SUPPLY SUPPLIES 283.29 SUPPLIES 1,071.81 ANCHOR BOLTS 105.47- METAL CUTTING 41.10- WALMART COMMUNITY SUPPLIES 22.35 TOTAL: 2,165.88 CITY CLERK TRANSIT DIXON, THOMAS UNIFORM ALLOW 127.59 KREMER SPRING & ALIGNMENT FRONT END ALIGNMENT 140.00 NEXTEL COMMUNICATIONS CELL PHONE CHARGES 26.74 EMBARQ TELEPHONE 12.27 TOTAL: 306.60 PARKS & RECREATION ARENA RINK-TEC INTERNATIONAL INC ARENA FLOOR CONSTRUCTION 19,775.50 DALCO TASKI REPAIR 961.34 DOERERS GENUINE PARTS SUPPLIES 56.73 SUPPLIES 86.95 FARMER BROS CO. COFFEE SUPPLIES 445.94 FARNER BOCKEN COMPANY CONCESSION SUPPLIES 229.65 FERRELLGAS 7 FILLS 145.47 7 FILLS 132.71 1ST LINE BEVERAGES INC. CONCESSION SUPPLIES 667.40 COCA-COLA BOTTTLING CO POP SUPPLIES 664.87 MINNCOR INDUSTRIES JANITOR SUPPLIES 176.36 11-26-2008 08:57 AM C O U N C I L R E P O R T PAGE: 5 DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT PATRICK D MOSENG LOCKER DOOR REPAIRS 48.69 NEW MECH COMPANIES INC CHILLER REPAIRS 1,321.80 NEXTEL COMMUNICATIONS CELL PHONE CHARGES 53.57 R & R SPECIALITIES, INC. SUPPLIES 464.98 EMBARQ TELEPHONE 67.89 DATA CONNECTIONS 298.58 SYSCO, MINNESOTA CONCESSION SUPPLIES 401.09 CONCESSION SUPPLIES 406.94 TERRYS ACE HARDWARE SUPPLIES 12.76 SUPPLIES 10.20 SUPPLIES 3.39 SUPPLIES 1.34 WALMART COMMUNITY SUPPLIES 21.14 SUGAR 2.34 PIZZA/COFFEE 47.96 SUPPLIES 22.27 TOTAL: 26,527.86 PUBLIC WORKS HYDRO ELECTRIC EMBARQ XCEL ENERGY ____ ___________ FUND TOTALS =___ ____________ 101 GENERAL 19,042.82 200 PARKS 2,408.93 201 AQUATIC CENTER 159.18 210 HERITAGE PRESERVATION 320.34 213 FIRE & AMBULANCE 3,945.30 220 LE DUC 127.60 393 2008 EQUIPMENT CERT'S 8,720.10 404 HRA REDEVELOPMENT 4,300.98 407 ECONOMIC DEV-IND. PK 12.27 498 2008 STREET IMPROVEMENTS 225.00 528 2008A GO IMPROVEMENT BNDS 18,932.80 600 WATER 21,422.01 601 WASTEWATER 2,165.88 610 TRANSIT 306.60 615 ARENA 26,527.86 620 HYDRO ELECTRIC 2,595.55 GRAND TOTAL: 111,213.42 TELEPHONE 33.34 ELEC SERVICE 51-6960212 2,562.21 TOTAL: 2,595.55 TOTAL PAGES: 5 CITY OF HASTINGS VI-2 DAKOTA COUNTY, MINNESOTA RESOLUTION NO. 12- -08 A RESOLUTION EXPRESSING ACCEPTANCE OF AND APPRECIATION OF A DONATION TO THE HASTINGS POLICE DARE PROGRAM WHEREAS, Speedway SUPER AMERICA has presented to the Hastings Police Department a donation of 500.00 and have designated that this donation be used for the Hastings Police Department DARE program budget fund WHEREAS, the City Council is appreciative of the donation and commends Speedway SUPER AMERICA for their donation and civic efforts, NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hastings, Minnesota; 1. That the donation is accepted and acknowledged with gratitude; and 2. That the donation will be appropriated for the Hastings Police Department DARE program budget fund. 3. That the Hastings Police Department DARE program budget fund be adjusted accordingly. ADOPTED BY THE CITY COUNCIL OF THE CITY OF HASTINGS THIS 1St DAY OF DECEMBER, 2008. Paul J. Hicks, Mayor Melanie Mesko Lee, City Clerk (SEAL) CITY OF HASTINGS VI-3 DAKOTA COUNTY, MINNESOTA RESOLUTION NO. 12- -08 RESOLUTION EXPRESSING ACCEPTANCE OF AND APPRECIATION OF A DONATION TO THE HASTINGS POLICE CRIME PREVENTION PROGRAM WHEREAS, Hastings Rivertown Lions Club has presented to the Hastings Police Department a donation of 250.00 and have designated that this donation be used for the Hastings Police Department Crime Prevention program budget fund WHEREAS, the City Council is appreciative of the donation and commends Hastings Rivertown Lions Club for their donation and civic efforts, NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hastings, Minnesota; 1. That the donation is accepted and acknowledged with gratitude; and 2. That the donation will be appropriated for the Hastings Police Department Crime Prevention program budget fund. 3. That the Hastings Police Department Crime Prevention program budget fund be adjusted accordingly. ADOPTED BY THE CITY COUNCIL OF THE CITY OF HASTINGS THIS 1St DAY OF DECEMBER, 2008. Paul J. Hicks, Mayor Melanie Mesko Lee, City Clerk (SEAL) CITY OF HASTINGS VI-4 DAKOTA COUNTY, MINNESOTA RESOLUTION NO. 12- -08 A RESOLUTION EXPRESSING ACCEPTANCE OF AND APPRECIATION OF A DONATION TO THE HASTINGS POLICE CRIME PREVENTION PROGRAM WHEREAS, Target Corporation has presented to the Hastings Police Department a donation of 1000.00 and have designated that this donation be used for the Hastings Police Department Crime prevention program Child ID System budget fund WHEREAS, the City Council is appreciative of the donation and commends Target Corporation for their donation and civic efforts, NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hastings, Minnesota; 1. That the donation is accepted and acknowledged with gratitude; and 2. That the donation will be appropriated for the Hastings Police Department Crime Prevention program budget fund. 3. That the Hastings Police Department Crime Prevention program budget fund be adjusted accordingly. ADOPTED BY THE CITY COUNCIL OF THE CITY OF HASTINGS THIS 1St DAY OF DECEMBER, 2008. Paul J. Hicks, Mayor Melanie Mesko Lee, City Clerk (SEAL) CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA VI-S RESOLUTION 12- -08 A RESOLUTION EXPRESSING ACCEPTANCE OF AND APPRECIATION OF A DONATION TO THE PARKS & RECREATION DEPARTMENT WHEREAS, various community business and individuals (as listed on Attachment A) have presented to the City Parks & Recreation Department donations totaling $182.53 along with various prizes and have designated that these donations be used for the Youth First Community Halloween Party that was held on October 30, 2008; and WHEREAS, the City Council is appreciative of the donation and commends these various community businesses and individuals for their civic efforts, NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Hastings, Minnesota; 1. That the donations are accepted and acknowledged with gratitude; and 2. That the donations will be appropriated for the Youth First Community Halloween Party. 3. That the 2008 Parks and Recreation Budget be adjusted accordingly. Adopted this 1St day of December, 2008 Paul Hicks, Mayor Attest: Melanie Mesko Lee, City Clerk ATTACHMENT A Whistling Well Farm Anonymous Cash Donations United Way of Hastings KDWA Radio Pizza Hut Carbone's Dress Me Up Costume Shop Trophies Plus $25.00 $157.53 Books Nickelodeon Passes 15 Pizzas 10 Pizzas Free Costume Rentals for volunteers Trophies To: Mayor Hicks and City Councilmembers From: Melanie Mesko Lee Re: Safety Guidelines Updates Date: November 25, 2008 Council Action Requested: Approve the changes to the City Safety Guidelines as presented. I3ack~round Information: Over the last few months, the City's Safety Committee has been reviewing the City's Safety Guidelines, which were last updated in 2004. The guidelines are part of the City's "A Workplace Accident and Injury Reduction (AWAIR) program. The information contained in the b idelrnes are for all City departments; specific safety policies may be in place for specif e departments or specific positions. Attached you will find a copy of the guidelines recommended by the Safety Committee to be adopted. If approved by the City Council; updated guidelines will be distributed to staff: Please let me know if you have any questions. ;,ity of Hastings • 101 Fourth Street East • Hastings, MN 55033-1955 • p:651-480-2350 • f:651-437-7082 www.ci.hastings.mn.us City of Hastings Safety Guidelines Produced by Hastings Safety Committee Adopted: 2004 Revised: November, 2008 Safety Guidelines Table of Contents 1) Introduction ........................................................................................................................................ 1 2) Safety Committee Membership:.----• ................................................................................................. 1 3) Functional Responsibilities ................................•--•--.......---............................................................... 1 a) Employees .........................•-•-•-----••-----.................................................---...........................-•---......... 1 b) Supervisors and Department Heads ............................................................................................ 1 c) Hastings Safety Committee ..........................•------•---•----................................--•--............................ 2 3) Injuries & First Aid Kits.--••-•-•--• ................................................................................................... 2 4) Fire Extinguishers ............................................................•-•-----•------.............................................. 2 5) Vehicle/Equipment Operation.........-•--•-•---•-•--.....----• .................................................................... 2 6) Maintenance of Tools, Equipment, &Workplace ...................................................................... 3 7) Personal Protective Equipment .................................................................................................... 3 8) Use of Tools &Equipment---•--•-• ..........................................................•--•--............................---.... 4 4} Compliance ..........................................................................................•---....................................... 4 1) Introduction These Safety Guidelines are a part of the City of Hastings' A Workplace Accident and Injury Reduction (A.W.A.I.R.) program. It is the policy of the City of Hastings to strive for the highest safety standards for its employees. Safety does not occur by chance. It is the result of careful attention to our work by all those involved. Managers, supervisors, and employees all share the responsibility of maintaining a safe workplace. The City's safety guidelines, and subsequent training, are developed with the intent to comply with applicable State and Federal OSHA regulations. Regard for the safety of all employees, the general public, and contractors in or on the facilities, grounds and buildings, is of great importance to the City of Hastings. 2) Safety Committee Membership: Administration Building & Code Facility Maintenance Fire Parks Poliee Public Works Dave Osberg Ron Langer Kurt Stoudt Chuck Paulson Kevin Smith Cory Likes Mike McMenomy John Zgoda Doug Weber Brandon Schloegel Melanie Mesko Lee 3) Functional Responsibilities a) Employees are responsible for: i) Complying with the rules and regulations in the City Safety Manual as well as specific department policies and practices. ii) Acting with care and consideration for the safety of themselves and others. iii) Reporting all job-related injuries and accidents to supervisory personnel, and by completing the First Reports of Injury (FROI}. iv} Addressing and reporting near-miss and potentially unsafe conditions. v) Alerting supervisor to needed improvements for safe working conditions and equipment and suggesting changes. vi) Properly using and maintaining safety equipment. vii) Stopping work if it is reasonably perceived to be unsafe to continue to work. b) Supervisors and Department Heads are responsible for: i) Preparing and communicating specific departmental safety rules and expectations to supplement the City's Safety Manual and overall safety objectives. ii) Instructing all employees, including seasonal staff on the safe and proper manner of operating equipment. Only trained staff may operate equipment. Documentation of training will be retained by each department, indicating at a minimum that date training was provided and by whom, and the employee's name who received the training_ All documentation must be retained by the department, and maybe forwarded for inclusion in the employee's personnel file. iii) Conducting regular safety training programs. iv) Ensuring that department equipment is properly maintained or promptly removed from service and repaired as appropriate. City o1~ Hastings Safety Guidelines Page t v) Promptly reporting all work-related accidents, injuries or illnesses and ensuring that proper medical treatment is obtained. vi) Departments have the discretion whether to allow headphones to be worn during operation of equipment. c) Hastings Safety Committee will be responsible for i) Ensuring diverse representation of City staff, including supervisory and non-supervisory staff, and all departments on the Safety Committee ii) Preparing guidelines for an effective City safety program. iii) Conducting periodic inspections of City facilities for safety related reviews. iv) Reviewing with departments, as requested, on compliance or other safety related issues for compliance with safety codes, laws, and requirements. v) Coordinating the overall administration of a City safety program. vi) Maintaining knowledge about OSHA regulations to encourage and support compliance. vii) Reviewing summaries ofwork-related accidents to reduce future exposure and potential hazards. viii) Coordinating training opportunities and, with outside sources, providing safety inspections and resources as needed. 3) Injuries & First Aid Kits a) All City vehicles and facilities will be equipped with a standard first aid kit and aone-way valve pocket mask, at a minimum. b) Employees are responsible for knowing the location of first aid kit(s) at their worksite. c) If an employee uses supplies from a first aid kit, they are responsible for ensuring that the kit is properly restocked in a timely manner. d) Employees are expected to obtain proper medical treatment if necessary, including calling 911. A supervisor must be immediately notified in case of an employee injury. e) Employees are expected to use first aid supplies appropriately. f) Each department will regularly inspect and restock department first aid kits. 4) Fire Extinguishers a} Employees are responsible for knowing the location of fire extinguisher(s), fire alarms, pull stations, and alarm panels (where they exist} at their worksite. b) The City will provide regular employee training on the proper use of a fire extinguisher. c) Employees are responsible for reporting situations and subsequent use of any fire extinguisher immediately. d) Fire extinguishers should be stored in an easily accessible location, with unobstructed access. e) Employees will be trained in the eneral principles of fire extinguisher use and the hazards involved with incipient sta e fire fi ting_upon hire and annually thereafter. f) Fire alarm access panels shall be kept unobstructed and locked with keys kept in a Knox Box. g) Employees are prohibited from attempting to reset or silence an activated fire alarm system. h} Each department will visually inspect all fire extinguishers monthly and thoroughly checked by a reputable service company annually to insure operability. 5) Vehicle/Equipment Operation a) Employees are responsible for safely operating vehicles and equipment in compliance with all traffic rules and regulations. b} Employees must wear seatbelts. c) Employees driving slow moving vehicles on public streets must have an easily identifiable "Slow Moving Vehicle" sign and operating safety flashers. Drivers are expected to use appropriate hand signals and steer to the right of the street. City of Hastings Safety Guidelines Page 2 d) Employees are responsible for conducting a visual check of City vehicles and equipment before use and to be certain it can be safely moved. This check shall include but not necessarily be limited to lights, brakes (both emergency and regular), horn, tires (for wear and pressure) and turn signals. e) City vehicles shall be parked in a safe manner. f) When refueling, employees must turn off the vehicle/equipment, stand by the fueling nozzle, and should not use cell phones. g) City vehicles shall not be allowed to idle in closed areas or structures. h) Employees are responsible for removing keys and appropriately securing City vehicles/equipment when not being used or when parked. i) Wheel Chalks shall be placed under tires (downhill) of vehicles that are so equipped. 6) Maintenance of Tools, Equipment, & Workplace a} All employees have a responsibility to ensure that aisles, passageways, stairs, etc. remain free from obstructions, spills or other hazardous conditions. b) Employees are expected to become familiar with all exits from their worksite. c) Parked vehicles, equipment or other items must not block paths of external exits. If possible, three-feet should be left between parked vehicles/equipment. d) Employees shall report any burned out bulbs, dangerous floor surfaces, etc. to their supervisor or facility maintenance staff. e) Employees are responsible for maintaining a clean and safe work area. At the end of each workday, tools, supplies and equipment should be cleaned and put away; floors should be cleaned and garbage removed. f) Floors should be kept clean and dry condition to avoid slips and falls. Spills should be immediately cleaned up. g) Any item undergoing long-term repair work shall be stored in an area where it is out of the way, not likely to cause injury or restrict employee access. h) Flammable materials and liquids should be stored in an appropriate flammable liquids cabinet, away from spray booths, welding operations, motor vehicles, spark producing operations or other places where they could reasonably cause a hazard. Oily rags shall be disposed of in appropriate safety containers. i) Waste containers should be emptied at least once a day, and lids replaced if applicable. j) Employees are responsible for reporting evidence of rodents or insects within or around the workplace immediately. k} Employees are expected to clean up after themselves and keep workspaces and lunch break rooms clean and tidy. 1) Items are to be stored to minimize problems with accessibility, collapse, or danger from fire. m) Combustible materials (wood, paper, etc.) should not be piled or stored within twenty-five (25) feet of the exterior of a building or structure. n) Employees are responsible for reporting potentially dangerous storage issues to their supervisor. o) Material Safety Data Sheets (MSDS) shall be kept in MSD books for all chemicals and materials that are applicable in compliance with OSHA regulations. There will be two MSD Books kept within each facility; one book in the office of the designated staff and the second book as close as possible to the chemical storage area without being in the same room. 7) Personal Protective Equipment a) The City will provide appropriate personal protective equipment to employees. Employees are required to wear the appropriate PPE as directed by City, department, or OSHA regulations and policies. b} Appropriate protective may include aprons, gloves, eye protection, ear protection, and face masks, respirators, hard hats, footwear, vests, toe/shin protection. City of Hastings Safety Guidelines Page 3 c) Equipment must be inspected before being worn. Unsafe and/or hazardous equipment shall not be worn and shall be reported immediately to a supervisor for repair or replacement. 8) Use of Tools & Equipment General Rules: a) The City will provide safe tools/equipment for use by employees. b) Employees are responsible visually inspecting and safely using tools/equipment. Unsafe tools/equipment should be removed from service and reported to a supervisor immediately for repair or replacement. c) Tools/equipment are to be used only for the jobs for which they are designed. d) Equipment should be properly grounded before use. e) Employees are prohibited from altering or removing machine guards or safety devices. f) Equipment marked "out of service" or "defective equipment" is not fit for use. g) Equipment/machine must be marked as "locked out" (i.e. Incapable of being started) before any repairs are begun. While being repaired, the machine/equipment must be tagged on or near the start mechanism with a "Do Not Start" tag. If possible, a padlock should be used, with the key available only to the repairperson. h) All tools/equipment should be cleaned and put away after each use. 4) Compliance Employees are responsible for the safe and proper use of equipment and tools assigned to them. Failure to comply with City, departmental, state or federal safety procedures may result in discipline. City of Hastings Safety Guidelines Page 4 ...~~ ~ .. _,e e.. `T ~-7 Memorandum To: Mayor. Hicks. and City Councilmembers From: Melanie Mesko Lee, Assistant City Administrator Re: Revised TRAC Drug & Alcohol Testing Policy Date: November 25, 2008 Council Action Requested Approve the attached revised FTA drug and alcohol testing policy for TRAC system. Background Information Periodically, the FTA reviews the standards for drug and alcohol testing for transit operations. This year, changes were adopted which require changes to the City's drug and alcohol testing policy to remain in compliance with federal regulations. Some highlights of the amended Final Rule: • This Final Rule makes it mandatory for laboratories to test all DOT specimens for specimen validity (i.e., adulterants and urine substitutes} and for laboratories to follow all Department of Health and Human Resources (HHS) protocols for doing so. • Observed collections will afford less privacy in order to;guard against employee use of items designed specifically to beat the testing process. • Directly observed collections will continue to occur only when there is a specific reason to believe that an employee may be attempting; or have sufficient reason, 3o evade the Testing process. • Items such as prosthetic devices designed to carry clean-urine will be checked for by observers with both male and female donors. The observer will have the employee raise and lower clothing, and then put it back into place for the observed collection. o Observed collections wilLnow be required, rather than optional, for all return-to-duty follow-up dru tg esting. , (Part 40.671) • In an effort to thwart manufacturers from designing products to adulterate. specimens, the Final Rule will no longer have easy-to-follow tables and .charts outlining the,adulterants for which laboratories are testing and the scientific cutoff levels at which laboratories are testing them. • During an invalid result Medical Review Officer (MRO) review, an einplayee admission of adulterating or substituting a specimen is now a refusal to test. • Pursuant to MRO requests, the Final Rule will close the potentially endless loop on invalid specimen results; and employees requiring negative results [for example, pre-employment tests], when they have medical reasons for providing invalid results, will be able to obtain them through medical evaluations to rule out signs and symptoms of drug use. • The Final Rule will also streamline and simplify the potential myriad of complicated laboratory- confirmed and MRO-verified drug test results. • The Final Rule requires drug testing laboratories to report to DOT semi-annual statistical summaries on all of their DOT testing. If approved, a copy of the policy will be forwarded to each TRAC driver for review and signature of acknowledgment. If you have any questions about this memo, please do not hesitate to contact me. ~:t€~ ~f~~ tir'~?~ ~' ~Gr~ ~t~tlt°ti~! ±~"~E~t E~~~ • fi:~l~~~1~'c[.:~, P.9i'd ~~~'i.•~?-1~~~' ¢ ,~'.G~1•~~•~~~?.1 * ~:MF~1-~:3-~~?.~~ + ~4x~~.~~ k1c;_ r!'ii, ~E1.~=; City of Hastings TRAC Transit Program DRUG AND ALCOHOL TESTING POLICY Policy Revisions adopted on December 1, 2008 Hastings City Council Staff Contact: Melanie Mesko Lee, Assistant City Administrator City of Hastings * See the resolution from the recipient's governing body, which is attached to the end of this policy. All provisions set forth in regular print are included consistent with requirements specifically set forth in 49 CFR Part 655, or Part 40, as amended. All underlined provisions are set forth under the authority of the transit system. 1. PURPOSE a. The purpose of this policy is to assure worker fitness for duty and to protect employees, passengers, and the public from the risks posed by the misuse of alcohol and use of prohibited drugs. This policy is also intended to comply with all applicable Federal regulations governing drug and alcohol testing programs in the transit industry. The Federal Transit Administration (FTA) of the U.S. Department of Transportation has published Title 49 Code of Federal Regulations (CFR) Part 655, as amended, that mandates urine drug testing and breath alcohol testing for safety-sensitive positions and prohibits performance of safety-sensitive functions when there is a positive test result. The U.S. Department of Transportation (DOT) has also published Title 49 CFR Part 40, as amended, that sets standards for the collection and testing of urine and breath specimens. b. Please direct all questions regarding this policy to Melanie Mesko Lee, Assistant City Administrator, Hastings Transit System's Designated Employer Representative (DER). 2. APPLICABILITY a. The Drug and Alcohol Testing Policy applies to all safety-sensitive employees (full-or part-time) when performing any transit related business. Asafety-sensitive function is any duty related to the safe operation of mass transit service including the operation of a revenue service vehicle (whether or not the vehicle is in revenue service), maintenance of a revenue service vehicle or equipment used in revenue service, security personnel who carry firearms, dispatchers or person controlling the movement of revenue service vehicles and any other transit employee who is required to hold a Commercial Drivers License. Maintenance functions include the repair, overhaul, and rebuild of engines, vehicles and/or equipment. A list of safety-sensitive positions that perform one or more of the mentioned duties is shown in Section 28 of the policy. Supervisors are only safety- sensitive if they perform one of the above functions. 3. DEFINITIONS a. Accident. An occurrence associated with the operation of a revenue service vehicle even when not in revenue service or which requires a Commercial Drivers License to operate, if as a result: i. An individual dies; ii. An individual suffers a bodily injury and immediately receives medical treatment away from the scene of the accident; or, iii. One or more vehicles incur disabling damage as the result of the occurrence and are transported away from the scene by a tow truck or other vehicle. b. Adulterated specimen. A specimen that contains a substance that is not expected to be present in human urine, or contains a substance expected to be present but is at a concentration so high that it is not consistent with human urine. Alcohol. The intoxicating agent in beverage alcohol, ethyl alcohol or other low molecular weight alcohols contained in any beverage, mixture, mouthwash, candy, food, or medication. All provisions set forth in regular print are included consistent with requirements specifically set forth in 49 CFR Part 655, or Part 40, as amended. All underlined provisions are set forth under the authority of the transit system. d. Alcohol Concentration. Expressed in terms of grams of alcohol per 2101iters of breath as measured by an evidential breath-testing device. e. Canceled Test. A drug test that has been declared invalid by a Medical Review Officer. A canceled test is neither positive nor negative. f. Commercial Driver's License (CDL). Vehicles with sixteen or more passengers (including the driver) are considered a commercial motor vehicle, which requires the driver to have a commercial drivers license to operate that vehicle. g. Covered Employee. An employee who performs asafety-sensitive function including an applicant or transferee who is being considered for hire into asafety-sensitive function (see Section 25 for a list of covered employees). h. Designated Employer Representative (DER). An employee authorized by the employer to take immediate action to remove employees from safety-sensitive duties and to make required decisions in testing. The DER also receives test results and other communications for the employer, consistent with the requirements of 49 CFR Part 40, as amended, and 655. Department of Transportation (DOT). Department of the federal government which includes the US Coast Guard, Federal Transit Administration, Federal Railroad Administration, Federal Highway Administration, Federal Motor Carrier Safety Administration, Research and Special Programs, and the Office of the Secretary of Transportation. Dilute specimen. A specimen with creatinine and specific gravity values that are lower than expected for human urine. k. Disabling damage. Damage, which precludes departure of any vehicle from the scene of the occurrence in its usual manner in daylight after simple repairs. Disabling damage includes damage to vehicles that could have been operated but would have been further damaged if so operated, but does not include damage which can be remedied temporarily at the scene of the occurrence without special tools or parts, tire disablement without other damage even if no spare tire is available, or damage to headlights, taillights, turn .signals, horn, mirrors or windshield wipers that make them inoperative. Evidentiary Breath Testing Device (EBT). A Device approved by the National Highway Traffic Safety Administration (NHTSA) for the evidential testing of breath at the 0.02 and the 0.04 alcohol concentrations. Approved devices are listed on the NHTSA conforming product List. m. Medical Review Officer (MRO). A licensed physician (medical doctor or doctor of osteopathy) responsible for receiving laboratory results generated by the drug testing program who has knowledge of substance abuse disorders, and has appropriate medical training to interpret and evaluate an individual's confirmed positive test result, together with his/her medical history, and any other relevant bio-medical information. All provisions set forth in regular print are included consistent with requirements specifically set forth in 49 CFR Part 655, or Part 40, as amended. All underlined provisions are set forth under the authority of the transits sy tem. n. Negative Dilute. A drug test result which is negative for the five drug/drug metabolites but has a specific gravity value lower than expected for human urine. o. Negative test result. A verified presence of the identified drug or its metabolite below the minimum levels specified in 49 CFR Part 40, as amended. An alcohol concentration of less than 0.02 BAC is a negative test result. p. Non-negative test result. A test result found to be adulterated, substitute, invalid, or positive for drug metabolites. Non-negative results are considered a positive test or refusal to test if MRO cannot determine legitimate medical explanation. q. Performing asafety-sensitive function. A covered employee is considered to be performing asafety-sensitive function and includes any period in which he or she is actually performing, ready to perform, or immediately available to perform such functions. r. Positive test result. A verified presence of the identified drug or its metabolite at or above the minimum Ievels specified in 49 CFR Part 40, as amended. A positive alcohol test result means a confirmed alcohol concentration of 0.04 BAC or greater. s. Prohibited drug. Marijuana, cocaine, opiates, amphetamines, or phencyclidine at levels above the minimum thresholds specified in 49 CFR Part 40, as amended. t. Revenue Service Vehicles. All transit vehicles that are used for passenger transportation service or that require a CDL to operate. Includes all ancillary vehicles used in support of the transit system. u. Safety-sensitive functions. (a) the operation of a transit revenue service vehicle even when the vehicle is not in revenue service; (b) the operation of anon-revenue service vehicle by an employee when the operation of such a vehicle requires the driver to hold a Commercial Drivers License (CDL); (c) maintaining a revenue service vehicle or equipment used in revenue service; (d) controlling the movement of a revenue service vehicle; and (e) carrying a firearm for security purposes. v. Substance Abuse Professional (SAP). A licensed physician (medical doctor or doctor of osteopathy), psychologist, social worker, employee assistance professional, or addiction counselor (certified by the National Association of Alcoholism and Drug Abuse Counselors Certification Commission or by the International Certification Reciprocity Consortium/Alcohol and other Drug Abuse) with knowledge of and clinical experience in the diagnosis and treatment of drug and alcohol related disorders. w. Substituted specimen. A specimen with creatinine and specific gravity values that are so diminished that they are not consistent with human urine. x. Verified negative test. A drug test result reviewed by a medical review officer and determined to have no evidence of prohibited drug use above the minimum cutoff levels established by the Department of Health and Human Services (DHHS). All provisions set forth in regular print are included consistent with requirements specifically set forth in 49 CFR Part 655, or Part 40, as amended. All underlined provisions are set forth under the authority of the transit svstem. 4 y. Verified positive test. A drug test result reviewed by a medical review officer and determined to have evidence of prohibited drug use above the minimum cutoff levels specified in 49 CFR Part 40 as amended. z. Validity testing. The evaluation of the specimen to determine if it is consistent with normal human urine. The purpose of validity testing is to determine whether certain adulterants of foreign substances were added to the urine, if the urine was diluted, or if the specimen was substituted. 4. EDUCATION AND TRAINING a. Every covered employee will receive a copy of this policy and will have access to the corresponding federal regulations including 49 CFR Parts 40 and 655. In addition, all covered employees will undergo a minimum of 60 minutes of training on the signs and symptoms of drug use including the effects and consequences of drug use on personal health, safety, and the work environment. The training includes manifestations and behavioral cues that may indicate prohibited drug use. b. All supervisory personnel or company officials who are in a position to determine employee fitness for duty will receive 60 minutes of reasonable suspicion training on the physical, behavioral, and performance indicators of probable drug use and 60 minutes of additional reasonable suspicion training on the physical, behavioral, speech, and performance indicators of probable alcohol misuse. c. Information on the signs, symptoms, health effects, and consequences of alcohol misuse is presented in Attachment A. 5. PROHIBITED SUBSTANCES Prohibited substances address by this policy includes the following. a. Illegally Used Controlled Substances is prohibited at all times in the workplace unless a legal prescription has been written for the substance. This includes, but is not limited to: marijuana, amphetamines, opiates, phencyclidine (PCP), and cocaine, as well as any drug not approved for medical use by the U.S. Drug Enforcement Administration of the U.S. Food and Drug Administration. Illegal use includes use of any illegal drug, misuse of legally prescribed drugs, and the use of illegally obtained prescription drugs. Also, the medical use of marijuana, or the use of hemp related products, which can cause drug or drug metabolites to be present in the body above the minimum thresholds, is a violation of this policy. b. Federal Transit Administration drug testing regulations (49 CFR Part 655) require that all covered employees be tested for marijuana, cocaine, amphetamines, opiates, and phencyclidine as described in Section 7 of this policy. Illegal use of these five drugs is prohibited at all times and thus, covered employees may be tested for these drugs anytime that they are on duty. c. Legal Drugs: The appropriate use of legally prescribed drugs and non-prescription medications is not prohibited. However, the use of any substance which carries a warning label that indicates that mental functioning, motor skills, or judgement may be adversely affected must be reported to a supervisor and the employee is required to provide a written release from their doctor or pharmacist indicating that the employee can perform their safety-sensitive functions. All provisions set forth in regular print are included consistent with requirements specifically set forth in 49 CFR Part 655, or Part 40, as amended. All underlined provisions are set forth under the authority of the transit system. Alcohol: The use of beverages containing alcohol (including any mouthwash, medication, food, candy) or any other substances such that alcohol is present in the body while performing safety-sensitive job functions is prohibited. An alcohol test can be performed on a covered employee under 49 CFR Part 655 just before, during, or just after the performance ofsafety-sensitive job functions 6. PROHIBITED CONDUCT a. All covered employees are prohibited from reporting for duty or remaining on duty any time there is a quantifiable presence of a prohibited drug in the body above the minimum thresholds defined in 49 CFR Part 40, as amended. b. Each covered employee is prohibited from consuming alcohol while performing safety- sensitive job functions or while on-call to perform safety-sensitive job functions. If an on- caI1 employee has consumed alcohol, they must acknowledge the use of alcohol at the time that they are called to report to duty. Option 1 The covered employee will subsequently be relieved of their on-call responsibilities. -Or- Option 2 The covered employee must take an alcohol test, if the employee claims ability to perform his or her safety-sensitive functions. c. The City of Hastings shall not permit any covered employee to perform or continue to perform safety-sensitive functions if it has actual knowledge that the employee is using alcohol. d. Each covered employee is prohibited from reporting to work or remaining on duty requiring the performance ofsafety-sensitive functions while having an alcohol concentration of 0.04 or greater regardless of when the alcohol was consumed. e. No covered employee shall consume alcohol for eight (8) hours following an involvement in an accident or until they submit to the post-accident drug/alcohoI test, whichever occurs first. f. No covered employee shall consume alcohol within four (4) hours prior to the performance ofsafety-sensitive job functions. 7. TESTING REQUIREMENTS a. Analytical urine drug testing and breath testing for alcohol will be conducted as required by 49 CFR Part 40, as amended. All covered employees shall be subject to testing prior to employment, for reasonable suspicion, following an accident, and random as defined in Section's 10, 11, 12 and 13 of this policy. All covered employees who have tested positive for drugs or alcohol on a random, reasonable suspicion, or post-accident will be tested prior to returning to duty after completion of the Substance Abuse Professional's recommended treatment program and subsequent release to duty. Follow-up testing will also be conducted following return-to-duty for a period of one to five years, with at least A11 provisions set forth in regular print are included consistent with requirements specifically set forth in 49 CFR Part 655, or Part 40, as amended. All underlined provisions are set forth under the authority of the transit system. six tests performed during the first year. The duration and frequency of the follow-up testing above the minimum requirements will be at the discretion of the Substance Abuse Professional. b. A drug test can be performed any time a covered employee is on duty. An alcohol test can be performed just before, during, or after the performance of asafety-sensitive job function. All safety-sensitive employees will be subject to urine drug testing and breathe alcohol testing as a condition of ongoing employment. Any safety-sensitive employee who refuses to comply with a request for testing shall be removed from duty and subject to discipline. Refer to transit systems personnel policy to determine the additional consequences for policy violations. Employees who are suspected of providing false information in connection with a drug test, or are suspected of falsifying test results through tampering, contamination, adulteration, or substitution will be required to undergo an observed collection. Verification of the above listed actions will be considered a test refusal and will result in the employee's removal from duty and discipline. Refer to transit systems personnel policy to determine the additional consequences for policy violations. Refusal can also include an inability to provide sufficient urine specimen or breath sample without a valid medical explanation, as well as verbal or written declaration, obstructive behavior, physical absence resulting in the inability to conduct the test within the specif ed time frame, or refusing to undergo observed testing when requested by the collector or the MRO. 8. DRUG TESTING PROCEDURES Testing shall be conducted in a manner to assure a high degree of accuracy and reliability and using techniques, equipment, and laboratory facilities which have been approved by the U.S. Department of Health and Human Services (DHHS}. All testing will be conducted consistent with the procedures set forth in 49 CFR Part 40, as amended. The procedures will be performed in a private, conf dential manner and every effort will be made to protect the employee, the integrity of the drug testing procedures, and the validity of the test result. b. The drugs that will be tested for include marijuana, cocaine, opiates, amphetamines, and phencyclidine. After the identity of the donor is checked using picture identification, a urine specimen will be collected using the split specimen collection method described in 49 CFR Part 40, as amended. Each specimen will be accompanied by a DOT Chain of Custody and Control Form and identified using a unique identification number that attributes the specimen to the correct individual. The specimen analysis will be conducted at a DHHS certified laboratory. Specimen validity testing will be conducted on all urine specimens provided for under DOT authority. Specimen validity testing is the evaluation of the specimen to determine if it is consistent with normal human urine. The purpose of validity testing is to determine whether certain adulterants or foreign substances were added to the urine, if the urine was diluted, or if the specimen was substituted. For those specimens that are not negative, a confirmatory Gas Chromatography/Mass Spectrometry (GC/MS} test will be performed. The test will be considered positive if the amounts of the drug(s) and/or its metabolites identified by the GS/MS test are above the minimum thresholds established in 49 CFR Part 40, as amended. All provisions set forth in regular print are included consistent with requirements specifically set forth in 49 CFR Part 655, or Part 40, as amended. All underlined provisions are set forth under the authority of the transit system. c. The test results from the DHHS certified laboratory will be reported to a Medical Review Officer (MRO). An MRO is a licensed physician with detailed knowledge of substance abuse disorders and drug testing. The MRO will review the test results to ensure the scientific validity of the test and to determine whether there is a legitimate medical explanation for a confirmed positive, substitute, or adulterated test result. The MRO will attempt to contact the employee to notify the employee of the non-negative laboratory result, and provide the employee with an opportunity to explain the confirmed laboratory test result. The MRO will subsequently review the employee's medical history/medical records, as appropriate, to determine whether there is a legitimate medical explanation for a non-negative laboratory result. If no legitimate medical explanation is found, the test will be verified positive or refusal to test and reported to the Drug and Alcohol Program Manager (DAPM). If a legitimate explanation is found, the MRO will report the test result as negative to the DAPM and no further action will betaken. If the test is invalid with out a medical explanation, a retest will be conducted under direct observation. d. Any covered employee who questions the results of a required drug test under paragraphs 11 through 15 of this policy may request that the split sample be tested. The split sample test must be conducted at a second DHHS-certified laboratory with no affiliation with the laboratory that analyzed the primary specimen. The test must be conducted on the split sample that was provided by the employee at the same time as the primary sample. The method of collecting, storing, and testing the split sample will be consistent with the procedures set forth in 49 CFR Part 40, as amended. The employee's request for a split sample test must be made to the Medical Review Officer within 72 hours of notice of the original sample verified test result. Requests after 72 hours will only be accepted at the discretion of the MRO if the delay was due to documentable facts that were beyond the control of the employee. Employees do not have access to a test of their split specimen following an invalid result. e. If the analysis of the split specimen fails to confirm the presence of the drug(s) detected in the primary specimen, if the split specimen is not able to be analyzed, or if the results of the split specimen are not scientifically adequate, the MRO will declare the original test to be canceled and will direct the transit system to retest to the employee under direct observation. f. The split specimen will be stored at the initial laboratory until the analysis of the primary specimen is completed. If the primary specimen is negative, the split will be discarded. If the primary is positive, the split will be retained for testing if so requested by the employee through the MRO. If the primary specimen is positive, it will be retained in frozen storage for one year and the split specimen will also be retained for one year. City of Hastings will guarantee that the cost for the split specimen test is covered in order for a timely analysis of the sample. If the result of the split specimen is a negative City of Hastings will bear the cost for the split sample testing. If the specimen split tests positive, City of Hastings will seek reimbursement for the cost of the split sample test from the employee. All provisions set forth in regular print are included consistent with requirements specifically set forth in 49 CFR Part 655, or Part 40, as amended. All underlined provisions are set forth under the authority of the transit system. Observed Collections: Consistent with 49 CFR Part 40, as amended, observed collections are required in the following circumstances: A. Anytime the laboratory reports to the MRO that a specimen is invalid, the MRO reports to that there was not an adequate medical explanation for the result; B. Anytime that the original specimen was positive, adulterated, or substituted test result had to be cancelled because the test of the split specimen could not be performed; C. Anytime the collector observes materials brought to the collection site or the employee's conduct clearly indicates an attempt to tamper with a specimen; D. Anytime the temperature on the original specimen was out of the accepted temperature range of 90°F -100°F ; or E. Effective November 1, 2008: 1. Ali Return-To-Duty Tests 2. All Follow-up Tests The employee who is being observed will be required to raise his or her shirt, blouse, or dress/skirt, as appropriate, above the waist; and lower clothing and underpants to show the collector, by turning around that they do not have a prosthetic device. 9. ALCOHOL TESTING PROCEDURES Tests for breath alcohol concentration will be conducted utilizing a National Highway Traffic Safety Administration (NHTSA)-approved Evidential Breath Testing Device (EBT) operated by a trained Breath Alcohol Technician (BAT). Alcohol screening tests may be performed using anon- evidential testing device, which is also approved by NHSTA. If the initial test indicates an alcohol concentration of 0.02 or greater, a second test will be performed to confirm the results of the initial test. The confirmatory test must occur on an EBT. The confirmatory test will be conducted at least fifteen minutes after the completion of the initial test. The confirmatory test will be performed using a NHTSA-approved EBT operated by a trained BAT. The EBT will identify each test by a unique sequential identification number. This number, time, and unit identifier will be provided on each EBT printout. The EBT printout, along with an approved alcohol testing form, will be used to document the test, the subsequent results, and to attribute the test to the correct employee. The test will be performed in a private, confidential manner as required by 49 CFR Part 40, as amended. The procedure will be followed as prescribed to protect the employee and to maintain the integrity of the alcohol testing procedures and validity of the test result. b. Asafety-sensitive employee who has confirmed alcohol concentration of 0.04 or greater will be considered a positive alcohol test and in violation of this policy. The employee will be immediately removed from safety-sensitive duties and will be referred to a SAP for evaluation. All provisions set forth in regular print are included consistent with requirements specifically set forth in 49 CFR Part 655, or Part 40, as amended. All underlined provisions are set forth under the authority of the transit system. Refer to transit system personnel policy to determine the additional consequences for policy violations. c. A test result for an employee who has a confirmed alcohol concentration of 0.02 to 0.039 is not considered positive, however the employee shall still be removed from duty for at least eight hours. Refer to transit system personnel policy to determine the additional consequences for policy violations. An alcohol concentration of less than 0.02 will be considered a negative test. d. The City of Hastings affirms the need to protect individual dignity, privacy, and confidentially throughout the testing process. If at any time the integrity of the testing procedures or the validity of the test results is compromised, the test will be canceled. Minor inconsistencies or procedural flaws that do not impact the test result will not be a canceled test. 10. PRE-EMPLOYMENT TESTING All applicants for covered transit safety-sensitive positions shall undergo urine drug testing prior to hire or transfer into a covered position that requires the performance of asafety-sensitive function. a. All offers of employment of covered positions shall be extended conditional upon the applicant passing a drug test. An applicant shall not be hired into a covered position unless the applicant takes a drug test with verified negative results. b. Anon-covered employee shall not be placed, transferred or promoted into a covered position until the employee takes a drug test with verified negative results. c. If an applicant fails apre-employment drug test, the conditional offer of employment shall be rescinded. Evidence of the absence of drug dependency from a Substance Abuse Professional that meets with 49 CFR Part 40, as amended, and a negative pre-employment drug test will be required prior to further consideration for employment. d. When an employee, being placed, transferred, or promoted from anon-covered position to a covered position, submits a drug test with a verified positive result, the employee shall be subject to disciplinary action. Refer to transit system personnel policy to determine the additional consequences for policy violations. e. If apre-employment/pre-transfer test is canceled, applicant will be required to take and pass another pre-employment drug test. f. In instances where a covered employee is on extended leave for a period of 90 days or more and is taken out of the random testing pool, the employee will be required to take a pre-employment drug test under 49 CFR Part 655 and have negative test results prior to the conduct of safety-sensitive job functions. g. Applicants are required to report previous DOT covered employer drug and alcohol test results. Failure to do so will result in the employment offer being rescinded. 11. REASONABLE SUSPICION TESTING a. All safety-sensitive employees will be subject to a reasonable suspicion drug and/or alcohol test when there are reasons to believe that drug or alcohol use is impacting job A11 provisions set forth in regular print are included consistent with requirements specitically set forth in 49 CFR Part 655, or Part 40, as amended. All underlined provisions are set forth under the authority of the transit system. 10 performance and safety. Reasonable suspicion shall mean that there is objective evidence, based upon specific, contemporaneous, articulable observations of the employee's appearance, behavior, speech or body odor that are consistent with possible drug use and/or alcohol misuse. Reasonable suspicion referrals must be made by at least one supervisor who is trained to detect the signs and symptoms of drug use and alcohol use, and who reasonably concludes that an employee maybe adversely affected or impaired in their work performance due to possible prohibited substance abuse or alcohol misuse. A reasonable suspicion alcohol test can only be conducted just before, during, or just after the performance of asafety-sensitive job function. A reasonable suspicion drug test can be performed any time the covered employee is on duty. Examples of reasonable suspicion include, but are not limited to, the following: i. Physical signs and symptoms consistent with prohibited substance use or alcohol misuse. ii. Evidence of the manufacture, distribution, dispensing, possession, or use of controlled substances, drugs, alcohol, or other prohibited substance. b. An employee who refuses an instruction to submit to a drug/aIcohol test shall not be permitted to finish his or her shift and shall immediately be placed on administrative leave pending disciplinary action. Refer to transit policy to determine the additional consequences for policy violations. c. A written record of the observations which led to a drug/alcohol test based on reasonable suspicion shall be prepared and signed by the supervisor making the observation prior to the release of the test results. This written record shall be submitted to the City of Hastings management and shall be attached to the forms reporting the test results. 12. POST-ACCIDENT TESTING All safety-sensitive employees will be required to undergo urine and breath testing if they are involved in an accident with a transit revenue service vehicle that results in a fatality regardless of whether or not the vehicle is in revenue service. This includes all surviving covered employees that are operating the vehicle at the time of the accident and any other whose performance cannot be completely discounted as a contributing factor to the accident. In addition, apost-accident test will be conducted if an accident results in injuries requiring immediate transportation to a medical treatment facility; or one or more vehicles incurs disabling damage, unless the operator's performance cannot be completely discounted as a contributing factor to the accident. The accident definition may include some incidents where an individual is injured even though there is no vehicle collision. A. As soon as practicable following an accident, as defined in this policy, the transit supervisor investigating the accident will notify the transit employee operating the transit vehicle and all other covered employees whose performance could have contributed to the accident of the need for the test. The supervisor will make the determination using the best information available at the time of the accident. B. The appropriate transit supervisor shall ensure that an employee, required to be tested under this section, is tested as soon as practicable, but no longer than 8 hours after the accident for alcohol, and within 32 hours for drugs. If a drug or alcohol test is not All provisions set forth in regular print are included consistent with requirements specifically set forth in 49 CFR Part 655, or Part 40, as amended. Alt underlined provisions are set forth under the authority of the transits sL. Il performed within two hours of the accident, the supervisor will document the reason(s) for the delay. If the alcohol test is not conducted within 8 hours, or the drug test within 32 hours, attempts to conduct the test must cease and the reasons for the failure to test documented. C. Any covered employee involved in an accident must refrain from alcohol use for eight (8) hours following the accident, or until they undergo apost-accident alcohol test. D. An employee who is subject to post-accident testing who fails to remain readily available for such testing, including notifying a supervisor of their location if they leave the scene of the accident prior to submission to such test, maybe deemed to have refused to submit to testing. E. Nothing in this section shall be construed to require the delay of necessary medical attention for the injured following an accident, or to prohibit an employee from leaving the scene of an accident for the period necessary to obtain assistance in responding to the accident, or to obtain necessary emergency medical care. F. In the rare event that the transit system is unable to perform an FTA drug and alcohol test (i.e., employee is unconscious, employee is detained by law enforcement agency), the transit system may use drug and alcohol post-accident test results administered by state and local law enforcement officials in lieu of the FTA test. The state and local law enforcement officials must have independent authority for the test and the employer must obtain the results in conformance with state and local law. 13. RANDOM TESTING AlI covered employees will be subjected to random, unannounced testing. The selection of employees shall be made by a scientifically valid method of randomly generating an employee identifier from the appropriate pool of safety-sensitive employees. A. The dates for administering unannounced testing of randomly selected employees shall be spread reasonably throughout the calendar year. B. The number ofsafety-sensitive employees randomly selected for drug/alcohol testing during the calendar year shall be not less than the percentage rates established by Federal regulations identified in 49 CFR Part 655.45(b). C. Each covered employee shall be in a pool from which the random selection is made. Each covered employee in the pool shall have an equal chance of selection each time the selections are made. Employees will remain in the pool and subject to selection, whether or not the employee has been previously tested. There is no discretion on the part of management in the selection and notification of the individuals who are to be tested. D. Random tests can be conducted at any time during an employee's shift for drug testing. Alcohol random tests can be performed just before, during, or just after the performance of asafety-sensitive duty. Tests can occur during the beginning, middle, or end of an employee's shift. All provisions set forth in regular print are included consistent with requirements specifically set forth in 49 CFR Part 655, or Part 40, as amended. All underlined provisions are set forth under the authority of the transit system. 12 E. Employees are required to proceed immediately to the collection site upon notification of their random selection. 14. RETURN-TO-DUTY TESTING All safety-sensitive employees who previously tested positive on a drug or alcohol test or refused a test, must test negative for drugs, alcohol (below 0.02 for alcohol), or both and be evaluated and released by the SAP before returning to work. For an initial positive drug test areturn-to-duty test is required and an alcohol test is allowed. For an initial positive alcohol test areturn-to-duty alcohol test is required and a drug test is allowed. Following the initial assessment, the SAP will recommend a course of rehabilitation unique to the individual. Before scheduling the return to duty test, the SAP must assess the employee and determine if the required treatment has been completed. The SAP should schedule the return-to-duty test only when the employee is known to be drug- and alcohol-free and there is no risk to public safety. 15. FOLLOW-UP TESTING Safety-sensitive employees will be required to undergo frequent, unannounced drug and alcohol testing following their return-to-duty. The follow-up testing will be performed for a period of one to five years with a minimum of six tests to be performed the first year. The frequency and duration of the follow-up tests (beyond the minimums} will be determined by the SAP reflecting the SAP's assessment of the employee's unique situation and recovery progress. Follow-up testing should be frequent enough to deter and/or detect a relapse. Follow-up testing is separate and in addition to the random, post-accident, reasonable suspicion and return-to-duty testing. 16. RESULT OF A NEGATIVE DILUTE DRUG TEST When a negative dilute drug result of 2-5 mg/dL is reported by the Medical Review Officer the employee will be required to undergo another test. The MRO will direct the test to be conducted under observation. Should the second test result in a negative dilute result, the test will be considered negative and no additional testing will be required unless directed to do so by the MRO. A drug test with the result of a negative dilute (dilute level >5 mg/dl) will tested. Collection will be unobserved. The result of the second test will be the test of record. No additional testing will be conducted unless directed to do so by the MRO. 17. BEHAVIOR THAT CONSTITUES A TEST REFUSAL As noted below, refusal to submit to a drug/alcohol test shall be considered a positive test result. Behavior that Constitutes a Test Refusal Drug Alcohol Test Test I) Failure to appear for a test in the time frame specif ed by the X X em Toyer** 2) Failure to remain at the testing site until the testing process is X X com lete** 3) Failure to provide a urine specimen, saliva, or breath specimen, as X X a licable. All provisions set forth in regular print are included consistent with requirements specifically set forth in 49 CFR Part 655, or Part 40, as amended_ All underlined provisions are sei forth under the authority of the transit system. 13 4) Failure to permit the observation or monitoring of specimen donation X X when sore uired 5) Failure to provide sufficient amount of urine or volume of breath X X without a valid medical ex lanation for the failure. 6) Failure to take an additional test when directed by the employer or X X collector 7) Failure to undergo a medical examination when directed to do so by X X the MRO or em Toyer 8) Failure to cooperate with any part of the testing process (e.g., refuse to X X empty pockets when directed by the collector, behave in a confrontational way that disrupts the collection process, fail to wash hands after being directed to do sob the collector). 9) For an observed collection, failure to follow the observer's X instructions to raise your clothing above the waist, lower clothing and underpants, and to turn around to permit the observer to determine if you have any type of prosthetic or other device that could be used to interfere with the collection rocess. 10) Possess or wear a prosthetic or other device that could be used to X interfere with the collection rocess. 11) Admit to the collector or MRO that you adulterated or substituted the X s ecimen 12) Failure to sign the certification on Ste 2 of the Alcohol Test Form X 13) Failure to refrain from the use of alcohol for eight (8) hours following X an accident without first having submitted to post-accident drug and alcohol testing. 14) Failure to remain readily available for apost-accident, including X X notifying a supervisor of their location if they leave the scene of the accident rior to submission to such test. **For pre-employment tests only, failure to appear, aborting the collection before the test commences, or failure to remain at site prior to commencement of test is NOT a test refusal. 18. RESULT OF POSITIVE DRUG/ALCOHOL TEST Any covered employee who tests positive for the presence of illegal drugs, tests positive for alcohol with a BAC at or above .04, or refuses to submit to testing, will be immediately removed from safety sensitive duties and referred for evaluation by a Substance Abuse Professional (SAP) in accordance with Part 40, as amended. ASAP is a licensed or certified physician, psychologist, social worker, employee assistance professional, or addiction counselor with knowledge of and clinical experience in the diagnosis and treatment of alcohol and drug-related disorders. No employee will be allowed to return to duty requiring the performance ofsafety-sensitive job functions without the approval of the SAP. A positive drug and/or alcohol test will also result in disciplinary action as specified herein Refer to transit system personnel policy to determine the additional consequences for policy violations.. A. As soon as practicable after receiving notice of a verified positive drug test result, a confirmed alcohol test result, or a test refusal, the Drug and Alcohol Program Manager All provisions set forth in regular print are included consistent with requirements specifically set forth in 49 CFR Part 655, or Part 40, as amended. All underlined provisions are set forth under the authority of the transit svstem. 14 will contact the employee's supervisor to have the employee cease performing any safety- sensitive function. B. The employee shall be referred to a SAP for an assessment. The SAP will evaluate the employee to determine what assistance is necessary to resolve problems associated with prohibited drug use or alcohol misuse. C. Refusal to submit to a drug/alcohol test shall be considered a positive test result. Refer to transit system personnel policy to determine the additional consequences for policy violations. 19. DISCIPLINARY ACTION Disciplinary Action based upon Testing Type: As soon as practicable after receiving notice of a verified positive drug test result, a confirmed alcohol test result, or a test refusal, the City of Hastings' Drug and Alcohol Program Manager will contact the employee's supervisor to have the employee cease performing any safety-sensitive function. The employee shall be referred to a Substance Abuse Professional for an assessment. The SAP will evaluate each employee to determine what assistance, if any, the employee needs in resolving problems associated with prohibited drug use or alcohol misuse. Refusal to submit to a drug/alcohol test shall be considered a positive test result and a direct act of insubordination and shall result in termination. For the first instance of a verified positive test from a sample submitted as the result of a random, drug/alcohol test (> 0.04 BAC), disciplinary action against the employee shall include: (a) Mandatory referral to Substance Abuse Professional for assessment, formulation of a treatment plan, and execution of a return-to-work agreement; (b) Failure to execute, or remain compliant with the return-to-work agreement shall result in termination from employment. Compliance with the return-to-work agreement means that the employee has submitted to a drug/alcohol test immediately prior to returning to work; the result of that test is negative; in the judgment of the SAP the employee is cooperating with his/her SAP recommended treatment program; and, the employee has agreed to periodic unannounced follow-up testing (c) Refusal to submit to a periodic unannounced follow-up observed drug/alcohol test shall be considered a direct act of insubordination and shall result in termination. (d) A periodic unannounced follow-up drug/alcohol test which results in a verified positive shall result in termination from. employment. The second instance of a verified positive drug or alcohol (> 0.04 BAC} test result including a sample submitted under the random, reasonable suspicion, return-to-duty, or follow-up drug/alcohol test provisions herein shall result in termination from employment. All provisions set forth in regular print are included consistent with requirements specifically set forth in 49 CFR Part 655, or Part 40, as amended. All underlined provisions are set forth under the authority of the transit system. 15 A verified positive post-accident, or reasonable suspicion drug and/or alcohol (> 0.04) test shall result in termination. In accordance with Part 40, an alcohol test result of >0.02 to <_ 0.039 BAC shall result in the removal of the employee from duty for eight hours or the remainder or the work day whichever is longer. The employee will not be allowed to return to safety-sensitive duty for his/her next shift until he/she submits to an alcohol test with a result of less than 0.02 BAC. In accordance with >insert transit system name here<Ifthe -employee has an alcohol test result of ? 0.02 to < 0.039 two or more times within a six month period, the employee will be removed from duty and referred to the SAP for assessment and treatment. The cost of any treatment or rehabilitation services will be paid directly by the employee or their insurance provider. The employee will be permitted to take accrued sick leave or administrative leave to participate in the SAP prescribed treatment program. If the employee has insufficient accrued leave, the employee shall be placed on leave without pay until the SAP has determined that the employee has successfully completed the required treatment program and releases him/her to return-to-duty. Any leave taken, either paid or unpaid, shall be considered leave taken under the Family and Medical Leave Act. 20. GRIEVANCE AND APPEAL The consequences specified by 49 CFR Part 40, § 40.149 paragraph (a) (5) and paragraph (c) for a positive test or test refusal are not subject to arbitration. 21. INFORMATION DISCLOSURE Drug/alcohol testing records shall be maintained by the Drug and Alcohol Program Manager and, except as provided below or by law, the results of any drug/alcohol test shall not be disclosed without express written consent of the tested employee. A. The employee, upon written request, is entitled to obtain copies of any records pertaining to their use of prohibited drugs or misuse of alcohol including any drug or alcohol testing records. Covered employees have the right to gain access to any pertinent records such as equipment calibration records, and records of laboratory certifications. Employees may not have access to SAP referrals and follow-up testing plans. B. Records of a verified positive drug/alcohol test result shall be released to the Drug and Alcohol Program Manager, Department Supervisor, and Personnel Manager only on a `need to know' basis. C. Records will be released to a subsequent employer only upon receipt of a written request from the employee. D. Records of an employee's drug/alcohol tests shall be released to the adjudicator in a grievance, lawsuit, or other proceeding initiated by or on behalf of the tested individual arising from the results of the drug/alcohol test. The records will be released to the decision maker in the preceding. The information will only be released with binding stipulation from the decision maker will only make it available to parties in the preceding. All provisions set forth in regular print are included consistent with requirements specifically set forth in 49 CFR Part 655, or Part 40, as amended. All underlined provisions are set forth under the authority of the transit system. 16 E. Records will be released to the National Transportation Safety Board during an accident investigation. F. Records will be released to the DOT or any DOT agency with regulatory authority over the employer or any of its employees. G. Records will be released if requested by a Federal, state or local safety agency with regulatory authority over >Insert Transit System Name< or the employee. H. If a party seeks a court order to release a specimen or part of a specimen contrary to any provision of CFR Part 40, as amended, necessary legal steps to contest the issuance of the order will betaken. I. In cases of a contractor or sub-recipient of a state department of transportation, records will be released when requested by such agencies that must certify compliance with the regulation to the FTA. 22. DRUG AND ALCOHOL PROGRAM MANAGER (DAPM) AND DESIGNATED EMPLOYER REPRESENTATIVE (DER) FTA regulations require that a single contact person be identified to answer questions for this policy. Any questions regarding this policy or any other aspect of the substance abuse program should be addressed to the following transit system representatives: Drug and Alcohol Program Manager (DAPM) Designated Employer Representative (DER}: Name: Melanie Mesko Lee Title: Assistant City Administrator Address: 101 Fourth Street East Hastings MN 55033 Tele hone number: 651-480-2326 Fax Number: 651-437-7082 Secondary DER Contact: Name: David M. Osberg Title: City Administrator Address: 101 Fourth Street East Hastings MN 55033 Tele hone number: 615-480-2383 Fax Number: 65I-437-7082 A complete copy of regulation 49 CFR Part 40, as amended, is available for review. All provisions set forth in regular print are included consistent with requirements specifically set forth in 49 CFR Part 655, or Part 40, as amended. All underlined provisions are set forth under the authority of the transit system- 17 23. MEDICAL REVIEW OFFICER Name: Dr. Stuart Hoffman Address: PO Box 48709 Los Angeles CA 48709 Tele hone number: 1-923-936-3806 24. SUBSTANCE ABUSE PROFESSIONAL Name: Dr. Gerald Peters Address: 570 Asbu Street, Suite 300 St. Paul MN 55 1 04-1 849 Tele hone number: 651-645-7558 25. CONSORTIUM Name: Choice Point Health Services Division Title: Attention: Barb Hurley Address: 565 Braund Street PO Box 67 Onalaska WI 54650 Tele hone number: 1-800-523-5447, ext. 4600 Fax Number: 1-608-782-7794 26. DHHS CERTIFIED LABORATORY Name: Quest Diagnostics Address: 506 East State Parkway Schaumbur IL 60173 Tele hone number: 1-800-949-0163 27. EMPLOYEE ASSISTANCE PROGRAM Name: Midwest EAP Address: 3100 West Lake Street Suite 405 Minnea olis, MN 55416 Tele hone Number: 1-800-383-1908 All provisions set forth in regular print are included consistent with requirements specifically set forth in 49 CFR Part 655, or Part 40, as amended. All underlined provisions are set forth under the authority of the transit svstem. 18 28. SAFETY-SENSITIVE FUNCTIONS List the job titles of those that perform safety-sensitive job functions: ClericaUDispatch (3) 2. Full-Time Transit Driver (3) 3. Part-Time Transit Driver (2) 4. On-Call Transit Driver (I ) * or any others who operate a revenue service vehicle (whether or not the vehicle is in revenue service), dispatch (anyone who controls revenue service vehicles' movement}, maintenance of a revenue service vehicle or equipment used in revenue service, security personnel who carry firearms, and any other employee who holds a Commercial Driver's License. 28. POLICY MODIFICATION The transit system has the right to modify this policy as changes in regulation or law occurs. Approved by the City Council of the City of Hastings this 1St day of December 2008. Paul J. Hicks, Mayor Melanie Mesko Lee Assistant City Administrator All provisions set forth in regular print are included consistent with requirements specifically set forth in 49 CFR Part 655, or Part 40, as amended. All underlined provisions are set forth under the authority of the transit system. 19 RESOLUTION IMPLEMENTING THE FEDERAL TRANSIT ADMINISTRATION REGULATIONS ON DRUG USE AND ALCOHOL MISUSE WHEREAS, the has an obligation to insure that its employees perform their jobs safely, efficiently and in a professional manner. WHEREAS, the recognizes that alcoholism and other drug dependencies has a significant potential for causing safety hazards for transit system employees. NOW THEREFORE, the purpose of this document is set forth the Policy regarding urine drug testing and breath alcohol testing for safety-sensitive positions in accordance with the terms of 49 CFR Part 655. I further certify that the employee training conducted under this part meets the requirements of 49 CFR Part 655. (Executive Director) (Date) (Chairperson) (Date} All provisions set forth in regular print are included consistent with requirements specifically set forth in 49 CFR Part 655, or Part 40, as amended. All underlined provisions are set forth under the authority of the transit system. 20 CERTIFICATION I hereby certify that the foregoing resolution is a true and correct copy of the resolution presented to and adopted by the At a duly authorized meeting thereof held on the day of , 20 as shown by the minutes of said meeting in my possession. (Name) (Title) All provisions set forth in regular print are included consistent with requirements specifically set forth in 49 CFR Part 655, or Part 40, as amended. All underlined provisions are set forth under the authority of the transit system. 21 APPENDIX A Alcohol Fact Sheet Alcohol is a socially acceptable drug that has been consumed throughout the world for centuries. It is considered a recreational beverage when consumed in moderation for enjoyment and relaxation during social gatherings. However, when consumed primarily for its physical and mood-altering effects, it is a substance of abuse. As a depressant, it slows down physical responses and progressively impairs mental functions. Signs and Symptoms of Use • Dulled mental processes • Lack of coordination • Odor of alcohol on breath • Possible constricted pupils • Sleepy or stuporous condition • Slowed reaction rate • Slurred speech (Note: Except for the odor, these are general signs and symptoms of any depressant substance.) Health Effects The chronic consumption of alcohol (average of three servings per day of beer (I2 ounces), whiskey (1 ounce), or wine (6 ounce glass) over time may result in the following health hazards: • Decreased sexual functioning • Dependency (up to 10 percent of all people who drink alcohol become physically and/or mentally dependent on alcohol and can be termed "alcoholic) • Fatal liver diseases • Increased cancers of the mouth, tongue, pharynx, esophagus, rectum, breast, and malignant melanoma. • Kidney disease • Pancreatitis • Spontaneous abortion and neonatal mortality • Ulcers • Birth defects (up to 54 percent of all birth defects is alcohol related). Social Issues • Two-thirds of all homicides are committed by people who drink prior to the crime. • Two to three percent of the driving population is legally drunk at any one time. This rate has doubled at night and on weekends. • Two-thirds of all Americans will be involved in an alcohol-related vehicle accident during their lifetimes. • The rate of separation and divorce in families with alcohol dependency problems is 7 times All provisions set forth in regular print are included consistent with requirements speciftcal}y set forth in 49 CFR Part 655, or Part 40, as amended. All underlined provisions are set forth under the authority of the transit system. 22 the average. • Forty percent of family court cases are alcohol problem related. • Alcoholics are 15 times more likely to commit suicide than are other segments of the population. • More than 60 percent of burns, 40 percent of falls, 69 percent of boating accidents, and 76 percent of private aircraft accidents are alcohol related. The Annual Toll • 24,000 people will die on the highway due to the legally impaired driver. • I2,000 more will die on the highway due to the alcohol-affected driver. • 15,800 will die in non-highway accidents. • 30,000 will die due to alcohol-caused liver disease. • 10,000 will die due to alcohol-induced brain disease or suicide. • Up to another 125,000 will die due to alcohol-related conditions or accidents. Workplace Issues • It takes one hour for the average person (150 pounds) to process one serving of an alcoholic beverage from the body. • Impairment in coordination and judgement can be objectively measured with as little as two drinks in the body. • A person who is legally intoxicated is 6 times more likely to have an accident than a sober person. Al] provisions set forth in regular print are included consistent with requirements specifically set forth in 49 CFR Part 655, or Part 40, as amended. All underlined provisions are set forth under the authority of the transit system. 23 CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION 12- -08 A RESOLUTION ADOPTING THE DRUG AND ALCOHOL TESTING POLICY FOR FTA TRANSIT, SAFETY SENSITIVE EMPLOYEES WHEREAS, the Federal Transit Administration promulgates rules and regulations regarding drug and alcohol testing standards for eligible safety sensitive transit employees; and WHEREAS, the Hastings TRAC service is an eligible transit entity which is required to comply with FTA rules regarding drug and alcohol testing standards; and WHEREAS, in 2008, the FTA announced several changes to Amendment to 49 CFR Part 40, including standards relating to specimen validity testing, observed collections, refusal to test definition, simplification of verified drug test results, and reporting requirements. NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Hastings, Minnesota, that the City's transit drug and alcohol testing policy is amended as presented in compliance with recent amendments to 49 CFR Part 40. Adopted his 1 S` day of December, 2008 Ayes: Nays: Absent: Paul J. Hicks, Mayor Attest: Melanie Mesko Lee, City Clerk vT-s MEMORANDUM TO: Honorable Mayor and City Councilmembers FROM: Dave Osberg, City Administrator DATE: November 26, 2008 SUBJECT: 2009 Firefighters Labor Contract RECOMMENDED CITY COUNCIL ACTION It is recommended that the City Council take action approving the 2009 Firefighters Labor Contract, based on the changes as outlined below. BACKGROUND On Thursday November 13, 2008 a tentative agreement was reached with the Firefighters Union fora 2009 labor agreement. Major changes in the Firefighters Labor contract include the following items: 1.) One year agreement, effective January 1, 2009-December 31, 2009. 2.) A change in the severance payout language that more clearly defines when the employee will be entitled to receive payment for their unused sick leave. There is some confusion in the current language that will be clarified with this housekeeping change in the agreement, but there is no net change in the payment benefit 3.) Wages shall be adjusted by 3.00% effective January 1, 2009, with the Firefighters receiving a market rate adjustment of $100.00 per month, effective January 1, 2009 and the Fire Inspector position receiving a market rate adjustment of $50.00 per month, effective January 1, 2009. 4.) Removing and clarifying certain language that is outdated related to various insurance provisions of the agreement. No substantive changes. 5.) Implementation of a one year Memorandum of Understanding that would expire on December 31, 2009 granting the City the authority to assign Firefighters to the positions of EMS Training Officer and Fire Safety Training Officer, with compensation set at $150.00 per month for each position. This MOU will expire on December 31, 2009 with both parties agreeing to meet and confer throughout the year to explore alternatives to this temporary assignment. This was probably the most difficult issue to resolve, but both parties worked hard to come up with this temporary solution and agree to meet throughout the year to explore alternatives. Each provis'on of the change was properly accounted for in the proposed budget, and Staff w~A'd recommend a~o~al. M: vT-9 City of Hastings Parks & Recreation 920 W 10~' St, Hastings MN 55033 Ph: (651) 480-6175 Fax: {651} 437-5396 Web: www.ci.hastin~s.mn.us "Creating Community Through People, Parks, and Programs" Date: 11/21/2008 To: Honorable Mayor and City Council Members From: Barry Bernstein, Parks and Recreation Director Subject: Pay Request I have enclosed a pay request for the Hastings Civic Arena Floor Replacement Project (Request #5). The pay request has been approved by the consulting engineer and is in the amount of $19,775.50. This payment is the final retainer and would complete the project. I am seeking City Council approval to make this payment to Rink-Tee International. Thank you! Civic Arena Aquatic Center Youth First 2801 Red Wing Blvd. 901 Maple Street 920 W 10`" Street Ph: (651) 480-6195 Ph: (651) 480-2392 Ph: (65]) 480-6182 Fax: (651) 437-4940 Fax: (651) 437-5396 Fax: (651) 437-5396 Stevens August 4, 2008 Mr. Barry Bernstein Director of Park and Recreation City of Hastings 920 W 10th Sf. Hastings, MN 55033 Re: Ice Rink Floor Replacement Project -Pay Request Hastings Civic Arena Our File No. 900-07-022 Dear Mr. Barry Bernstein: Enclosed are three (3} copies of Pay Request No. 5 for the Ice Rink Floor Replacement Project at the Hastings Civic Arena. This pay requests covers the retainage. We recommend the City accept this pay request and pay the Contractor the amount of $19,775.50 after the completion of the punch list items (per our letter) are confirmed. Also included are the closeout documents. including the contractors withholding affidavit's and the Consent of Surety to Final Payment. Please have the fast page of the pay estimate signed and distribute as follows: 1 copy City 1 copy Contractor- Rink-Tec International, Inc. 1 copy Engineer -Stevens Engineers If you have any questions, please call us at 800.822.7670. Sincerely, STEVENS ENGINEERS, INC. ~- Scott A. Ward, P.E. Principal C: Enclosure 1680 Livingstone Rd, Hudson, VVI 54016 f 715.386.5819 f 651.436.2075 i 715.386.5879 www.stevensengineers.com O O w o' o A ~. o '~ n o ~ ~ o o r~ m ~ ~ ~ y "' o ~ ~ ,vim ~. °ro a. a ti ~ n w a d n. m `t .r C S ~' "a 0 0 b n ~. trl n. n 0 n n o" 5 N L]. 0. n n O O p N ~ ~ ~ p ~ ~ b9^ o ~ a n ~ ~ p ~ ~ C ry ry . 'n+aO O ~ ~. C. ~' N ~ ~ a <~~ ~~ aw ~ a~' w ~ a°~~~~ '° `~ n 'o ~ ~~°9.e - n c.o Y ~.~~>~ m T ~ , ~, pq ~'p n ~~~N O , y ~ r o ' • ro = n a' ~ ~ m ~ ~ ~,~oa. ic'~° '. n ~7 'Z7 ~^p 3 n Vn ~~5yy `$ y' G G 0 y 3 y ~ .0 -i f d ~ ~ f1 ~ d m G O .p ~,np O n N OO ' ' ~ ~~~ Boc~y s -. a, K ~ m ~ ~ ~ s a c,,: H ~ p < ~ S. ~ n ~ 5 ^ . n o m~ ~ rn 3 °fc ~ ~ ~o~ov~ ~ o~ wv"'w n G'" ' o: o c ° ~ ~° ~ . 5 ~~°.=o`< ~ y ~ ~. ~ b K n 3 i c ° ° 3 a . . C p• M ~ ,~ °. n. a ~ ~ ,~ z ; m v n c a ;, w ~ m al O '~q m Jn" n @ O a fY a ~ R :'f+ t» t» 2 n o ~ m p s ~ ~ d n o T ~' d O~ O CJ. a R c~ ~ ~ r > ~ a ~ z ~ r ,~ ~ ~ ~, o ~ ~ n 3~ o~ o > 3 y~ S c p (] ~~ z p r e e n Cn [7 H > 27 A c ~ ~ 7 0 d ~ ~ n Q d ~ o ~ p p. t m 7~ W ~ ~y y m ro ro~ "3 ?3 y° p o z O m ~ "r" +~ ~ A m y, ~ x y +~ H t7' h C1', " y 0 iµa E r ~ ~, ~ ~ v a ~ ~- ~ -~ ~ ~ m u. '~' ~, Y e• ~ ~ $, ~' Y a ~ 9 g ro ~ ,p s : 7 7. m ea p 2 p~ i V! 5~ (f~A fA Vi 69 (A 69 H K (V~l ~ W W r H W W ~~~~ ~ A ~ .y f~/1 O O ~ O O ~ O O O b 2 ro '! 7 m~ z \~_\~~ n V Z(A m v , m ~~ ~~ v r D z z m p / w City of Hastings Parks & Recreation 920 W lOt" St, Hastings MN 55033 Ph: (651) 480-6175 Fax: (651) 437-5396 Web: www.ci.hastings.mn.us yr-~ n "Creating Community Through People, Parks, and Programs" Date: 11/25/08 To: Honorable Mayor and City Council From: Barry Bernstein, Parks and Recreation Director Subject: Excess Equipment The Parks and Recreation Department wishes to declare the following piece of equipment excess in order for possible sale: 1990 GMC '/2 ton pickup - 2 wheel drive VIN number: 1GTDC14H2LZ5333496 The Parks and Recreation Department is anticipating to sell this truck by the practice established by the Public Works Department when they sell vehicles. Civic Arena Aquatic Center Youth First 2801 Red Wing Blvd. 901 Maple Street 920 W 10`" Street Ph: (651) 480-6195 Ph: (651) 480-2392 Ph: (651) 480-6182 Fax: (651) 437-4940 Fax: (651) 437-5396 Fax: (651) 437-5396 City of Hastings Parks & Recreation 920 W lOt" St, Hastings MN 55033 Ph: (651) 480-6175 Fax: (651) 437-5396 Web: www.ci.hastings.mn.us VI-11 "Creating Community Through People, Parks, and Programs" Date: 11/25/08 To: Honorable Mayor and City Council From: Barry Bernstein, Parks and Recreation Director Subject: NRRC Appointments The following Natural Resources and Recreation Commission members' terms will expire at the conclusion of 2008. These three members have indicated their desire to continue to serve on the NRRC for another term. They are: • Al Vandehoef • Steve Miller • Russ Rohloff In addition, since Tony Nelson has been elected to serve the community as a City Councilmember, this has created a vacancy on the NRRC. The commission reviewed previous applications and it was decided that I should send a letter on behalf of the NRRC to Brian Flaten inviting him to become a member of the NRRC. He has graciously accepted to serve this great city as an NRRC member. If City Council approves his nomination, it is recommended to begin his term in January 1, 2009. I am recommending the four people identified in this memo as NRRC members. Civic Arena Aquatic Center Youth First 2801 Red Wing Blvd. 901 Maple Street 920 W 10`h Street Ph: (651) 480-6195 Ph: (651) 480-2392 Ph: (651) 480-6182 Fax: (651) 437-4940 Fax: (651) 437-5396 Fax: (651) 437-5396 VI-12 City of Hastings Parks & Recreation 920 W lOt~' St, Hastings MN 55033 Ph: (651) 480-6175 Fax: (651) 437-5396 Web: www.ci.hastin~s.mn.us "Creating Community Through People, Parks, and Programs" Date: 11/25/08 To: Honorable Mayor and City Council From: Barry Bernstein, Parks and Recreation Director Subject: HFAC Plaster Revitalization Project I am seeking City Council authorization to seek bids for the Hastings Family Aquatic Center Plaster Revitalization Project. The existing plaster located within the inside of the pool has a life expectancy of 10 years. As the HFAC hit its tenth year, the Parks and Recreation Department has been preparing for two years for this project. Upon inspection, we have noticed air pockets developing under the plaster wall, several cracks have developed which promote water loss and peeling of plaster from the wall and in addition, the wall joints are beginning to separate. Since this project is over the $100,000 threshold, the prevailing wage requirement will be in effect and enforced. Civic Arena Aquatic Center Youth First 2801 Red Wing Blvd. 901 Maple Street 920 W 10`'' Street Ph: (651) 480-6195 Ph: (651) 480-2392 Ph: (651) 480-6182 Fax: (651) 437-4940 Fax: (651) 437-5396 Fax: (651) 437-5396 VI-13 MEMORANDUM TO: Honorable Mayor and City Councilmembers FROM: Dave Osberg, City Administrator DATE: November 26, 2008 SUBJECT: Insurance and Risk Management Contract for Services RECOMMENDED CITY COUNCIL ACTION Staff would recommend the City Council take action approving an agreement with the Maguire Agency as the City of Hastings Agent of record, on behalf of the City's insurance, through the League of Minnesota Cities Insurance Trust. The agreement would be for a three year period expiring on December 31, 2011. BACKGROUND In November, 2005 the City Council approved action that resulted in the MaguireAgency serving as the Agent of Record for the City of Hastings insurance program, through the League of Minnesota Cities Insurance Trust. The agreement was for a three year period, expiring on January 1, 2009. At that time, the annual fee was set at $13,400. The information submitted by the Maguire Agency outlines an annual fee of $10,000, thus a reduction of over $3,000 from the last agreement. The City did receive interest from another Agency, The Ensure Agency located at 1112 Highway #55 in Hastings represented by Al Johnson. Ensure proposed a fee commission of $1,000/month for the services required, resulting in an annual fee of $12,000. The additional experience of the Maguire Agency, level of excellent service provided by the Maguire Agency over the years, combined with the lower annual fee, results in the Staff recommendation that the City Council take action approving the three year agreement with the Maguire Agency. David M. Os City Adminj.~ cc. ~/Al Johnson, Ensure Jeff Erager, Maguire Agency VI-14 Memo To: Mayor Hicks and City Council From: John Hinzman, Planning Director Date: December 1, 2008 Subject: Planning Commission Reappointments -Schmitt, Zeyen, and .Stevens REQUEST The City Council is asked to approve the following reappointments to the Planning Commission: • Greg Schmitt -Partial Appointment - 1/1/09 to 7/7/09 Greg has served on the Planning Commission since 7/7/03. The partial appointment would allow him to serve his maximum of three full two year terms. • Steve Zeyen -Full Appointment - 1/1/09 to 12/31/10 Steve was first appointed on 1/3/05 and has served two terms on the Commission. • Gary Stevens -Full Appointment - 1/1/09 to 12/31/10 Gary was first appointed on 1/16/07 and has served one term on the Commission. Members may serve up to three consecutive terms upon approval of the City Council. The Commissioners have provided excellent service to the City, and staff enthusiastically supports reappointment. vT-is MEMO To: Honorable Mayor and City Council From: Nick Egger -City Engineer Date: November 24, 2008 Re: 2007 Improvement Program Assessment Abatement The Dakota County Community Development Agency has determined that 11 property owners qualify as low income households with a total abatement of $52,725.00. There are an additional 14 property owners that qualify as moderate income households. These properties were assessed a total of $54,240.00. The City's 2008 Community Development Block Grant (CDBG), along with a transfer from the 2004 CDBG Grant accounts for blighted property rehabilitation and fire code rehabilitation set aside only $79,241.06 to provide assessment abatement for the 2007 Improvement Program. As you can see, the combined total of assessments against qualifying low and moderate income households is almost $28,000 beyond the funding available. Federal requirements call for 100% abatement of low income households. The City can fund anywhere from 0% to 100% abatement for the qualifying moderate income households. This year, the available funding in excess of low income abatement provides apro-rated 48.89% abatement share to properties qualifying as moderate income households, which is slightly lower than in years past, where the City has typically partially funded assessment abatement for moderate income households at a 50% rate. With the abatement of 48.89% of the moderate income household's assessments, the City's contribution is comparable to that received by such properties in recent years, and with the City having use for funding in the other CDBG categories, it is staff s recommendation that the Council approve a total abatement rate of 48.89% for qualifying moderate income households. COUNCIL ACTION REQUESTED Council is requested to approve the enclosed assessment abatement for low and moderate income households. ~.-- ,~ - - - -- - »~ ~_ - -~' - -- CITY Of HASTINGS 2007 Improvement Program Assessment Abatement Qualifying Households Low Income Proiect PID 2007-1 5"' Street 1910500_ 1910500_ 1910500_ 1932150_ 1910500_ 1932150_ 1910500_ 1910500_ 1910500_ 1932150_ 1932150_ Moderate Income Proiect PID 2007-1 5"' Street 1910500_ 191 191 191 191 191 191 191 191 191 191 191 193 191 Assessment Abatement Amount Amount $4,500.00 $4,500.00 $2,940.00 $2,940.00 $5,100.00 $5,100.00 $3,960.00 $3,960.00 $4,500.00 $4,500.00 $2,100.00 $2,100.00 $2,625.00 $2,625.00 $6,900.00 $6,900.00 $6,000.00 $6,000.00 $6,060.00 $6,060.00 $8,040.00 $8,040.00 Total Qualifying Low Income Abatement $52,725.00 Assessment Amount $3,960.00 $3,960.00 $3,000.00 $1, 500.00 $3,960.00 $4,200.00 $4, 500.00 $3,900.00 $3,600.00 $5,100.00 $3,960.00 $4,440.00 $3,960.00 $4,200.00 Abatement Amount $1,935.91 $1,935.91 $1,466.60 $733.30 $1,935.91 $2,053.23 $2,199.89 $1,906.58 $1,759.92 $2,493.21 $1,935.91 $2,170.56 $1,935.91 $2, 053.23 Total Qualifying Moderate Income Abatement $26,516.06 TOTAL ABATEMENT $79,241.06 Vf-l6 MEMO TO: Honorable Mayor and City Council members FROM: Charlene Stark, Finance Director RE: Liability Coverage-Waiver Form DATE: November 24, 2008 ,~.~.:~ ~~.. n -~ .~ df~ _ ~ -- -~ Cities obtaining liability coverage from the League must decided whether to or not waive the statutory tort liability limits to the extent of coverage purchased. It has been the Citys practice to opt for the waiver and to purchase excess liability coverage. If you should have questions regarding this infor-~nation, please feel free to contact me. Council Action. Requested As in prior years,. the council is asked to waive tine monetary limits ontort liability established by Mil Statutes 466.04, to the exte~it of the limits of the liability cove~•age obtained by LMCIT. ti.tS'# ~•tt~1~=`i';„ • ^€~:7's_ ~??blt"C~t ==tP~w~ ~~€ fi~:+ i`; ~p~r'd ~~.i.-~.~~`s_•• + :t i2~1;?t~-.t;~~tl f:~~1•s}=t~-~ ~ .. .:' t'~ c_'i~-~~.-, ~7i~.-.;~d _. .~._ ~~ ~'I-17 MEMO TO: Honorable Mayor and City Council members FROM: Charlene Stark, Finance Director RE: Refund DATE: November 24, 2008 A refund for water charges is being requested from Park Ridge Apartments Back rr~ ound Recently a situation was brought to .the city's attention that has caused an overcharge to the Park Ridge Apartment complex. A plumber hired by Park Ridge Apartments connected the sprinkling meter to run-through the main utility meter. This caused the water for the irrigation system to. be charged twice. Past practice has been to issue a refund based upon the past three year's history.: A condition of the refund is to have Park Ridge Apartments management have the sprinkler system plumed to a sprinkler meter and thus elinii~ating tl~e problem for the future. If you should have questions regarding this information, please feel free to contact me. Council Action Requested- Request for approval of a refund of water when the management has shown that the condition mentioned above has been met. :~~/ LF~ ~:~ k~~'~. + _~~ Fsfi.~t-~ ~~t~~et EF.~ * tip 'f _.; Fd~~'d :55„:,_;x-1}`~~_ ~:I-n,~a~~~ 1:~~r1 ~#'r}`_•Sa~;~~ s _ ~"l~Sx~.lrE~?:a.~il,=u~,: VI-18 To the City of Hastings Mayor Paul Hicks, It is our great pleasure to give this gift of $8500.00 to the city of Hastings to add to the Bless Hastings Mayor's Fund. Six Hastings Congregations gathered at the Hastings High School Auditorium on the morning of October 19th, 2008 to focus on being an active part in our community. We heard numerous stories of the impact of what a few generous dollars have afforded young people, service agencies and families challenged by economic misfortune. We were honored to give this gift to the city of Hastings as a gesture of support. Please use these funds, as you deem necessary. The Churches of Bless Hastings The Harbor Church (Pastor Jim Anderson) River of Life Church (Pastor Steve Schoenwald) Christ's Family Church (Pastor Paris Pasch) Hastings United Methodist Church (Pastor Mike Graham} St. Philip`s Lutheran Church (Pastor Ed Frederick) Calvary Christian Church (Pastor Randy Berg) ,..~_ ' CITY, OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION A RESOLUTION EXPRESSING ACCEPTANCE OF AND APPRECIATION FOR A DONATION TO THE BLESS HASTINGS MAYOR'S FUND WHEREAS, six Hastings Congregations leaders present to the City of Hastings with a donation of $8,500, and have designated it for the appropriation of sponsoring programs to young citizens and their families residing in Hastings; WHEREAS, the City Council is appreciative of the donation and accepts the donation; NOW, THEREI=ORE BE IT RESOLVED, by the City Council of the City of Hastings, Minnesota; 1. That the donation is accepted. and acknowledged with gratitude; and 2. That the donation wilt. be deposited in the Bless Hastings Mayor's Fund; Adopted this 1st day of December, 2008 Ayes: Nays: Absent: Paul Hicks, Mayor Attest: Melanie Mesko Lee, Assitant Administrator/City Clerk (Seal) .,,.«f ~.,~i I-'~:3;;~}3`~?~. • e~# ~;. i. .. ='~i.wt'~ ~~-~>`.. '~ I'EJ,.G~C~`~a. Pv9~~ _,G%~~~,~~~.~j~3'". ; ~:_~s'+_s~,-r}3~~' ,,:,'~,~.il ~ ~.~~~~-~ s~'-!4§fi~+,~ 3 Nf~y'+'1 Cs.,rE..E"~~i"I~~~ t`wt~l.4~. VI-19 HASTINGS FIRE DEPARTMENT MICHAEL T. SCHUTT, FIRE & EMS DIRECTOR 115 West 5'h Street Hastings, MN 55033-1815 Business Office (651) 480-6150 Fax (651) 480-6170 TO: Honorable Mayor Hicks and City Council Members FROM: Michael T. Schutt, Fire and EMS Director An~~ DATE: November 24, 2008 V", SUBJECT: Permit Fee for Above Ground Storage of Flammable and Combustible Liquids Descriution• Adoption of a $100.00 permit fee for the installation of above ground storage of flammable and combustible fuels. Background• At the October 20, 2008, city council meeting, the council adopted an ordinance allowing the above ground storage of flammable and combustible fuels in the Industrial Park. Staff is recommending a $100.00 permit fee to be associated with this permit and inspection process. This fee is relative to what other communities are charging. Requested Action: Staff is recommending the city council take action in adopting a $100.00 permit fee for the installation of above ground storage of flammable fuels. If you have any questions, please feel free to contact me anytime at 651-775-5547. I will be in attendance at the December 3, 2008, city council meeting should you have any questions at that time. FIRE SUPPRESSION - FIRE EDUCATION - FIRE PREVENTION - AMBULANCE SERVICE VII-1 ;~~ s. Final :2009 City Budget Truth In Taxation Public Heari`~g December 1, 24Q8 ` ''25 20 15 10 5 0 11/25/2008 1 ~ ~ 4 ~ - r y yF'~ ~i 1 _ ~'4 ` ~ ~ ~ ~ .~. .' 2 11/25/2008 1 2002 2003 2004 2005 2006 2007 2008 2009 11 /25/2008 1- c:om Costs for i Operational NewServices I Tatal Adopted I Costs and building 1 2009 Budget in 2009 needs Budget 2008 Change 1 Salaries and benefds $ '0,851,033 i $ '0,851,033 $ 10,245,008 $ 606,0251 Charges forservlces 4,907,491 300,000; 5,207,491 4,796,388 411,D31 Supplies 1,004,734 1,004,734 _ 947,364 63,370 ; M lscellaneous 773,200 1 773200 762,363 1D,837 i Operstingtransfers 3,456 75,000 78,456 3,456 75,000 Totalopersting budget 9,539,914 375,0001 17,974,914 16,748,579 1,156,335 I CapBal 562,954 939,000 1,5(17,954 1,71D,7E (208 Debt 6,149,758 26,000 r 6,95,758 5,747,873 433,885 FRF transfers 792,534 SSS00 848,034 1,1(16250 -258216: Total non operating budget 7,505246 7,020,500 ; 8,525,746 8,558,841 (33,095)': TOTALBUDGET $ 25,045,160 $ 1,395,500!$ 26,440,660 $ 25,307,420 $ 1,A3,240 ': 11/25/2008 3 r ° ~ 1 _ ll _ f F ~" ~, jtF[ '1 E ~/F ,f ! ZOQ9 Highlf~ghts~ ,` 1 2 police squads _. .E` _~ . `' ,f"' ~r ,,.~ .f Replacement of dump truck-streets dept. Building,faclJlt(es: C(ty,hall roof,;cxhausl= Stack at the ppoli,~e building, wallpaper and carpet at the fire hall, replacement of 15 doors`at the arena. ~~--~.;,~~ Flusher truck to be shared between Parks & Streets Fire Equipment Tile project at the aquatic center Basketball court at Eagle Bluff park IT initiative of vitalizing two servers-added data storage and backup capabilities Painting of water tank on 4th street Replace East Hastings lift station Dewatering of the Hydro plant 11/25/2008 q ~ i ~' E I i arison of 2408 to X009 2 11/25/2008 ~~ ~/ .~' I 1 ~` i' ~,b~..-- Equipment Replacement-Fund (ERF) - '. ERF funds were started many years ago. To encourage planning for large pieces of equipment. Departments have expanded this concept to include infrastructure needs such as a roof replacement planned in 2009 and enhancements to a facility such as the arena. Floor was replaced in 2008. Apiece of equipment/or project with a price tag of $500,000 is difficult to allocate in one budget cycle. ERF savings account are set up and over a 2,3 or 5 year time period budget dollars are allocated in each of the budget years to get to the total amount needed by the time the equipment needs replacing. In years 1-4 $100,000 is allocated in the budget and placed in an ERF account. In year 5 the project is allocated in the budget at $500,000 with $400,000 coming from the savings account. Year 5's budget needs an allocation of $100,000 versus $500,000. 11/25/2008 5 ~. - ~ r ~ ~ , ~ r r ~~ ~, 2009 ERF Afl©catians -J $5,000 Elections- voting equipment-2010 2,500 Finance-software enhancements-2010 17,200 IT-phone systems-2010 $5,000 Police-metro radio system/contingency $15,000 Engineering-contingency $300,000 Fire-ladder truck-2010 $110,000 Facilities-building maintenance-2010-2012 $15,000 Pool-contingency $87,500 Parks-improvements $5,000 Arena-contingency $40,500 Hwy 61 bridge-contingency 11/2s/zoos 6 3 11/25/2008 :.~, er ' .' [ ,~` t f ft Monthly'costs for~`citjr services`. _f ,: 2008 2009 Changes . Public Safety $28.90 $30.89 1.99 . Debt 21.15 19.14 -2.01 Parks & Rec. 10.80 9.15 -1.65 . Administration 10.93 11.89 .96 . Public Works 10.80 11.35 .55 Total $82.58 $82.42 -.16- Based on a home value of $200,000.00 vtltli ra change In value fmm year to year. 11/25/2008 E t 1 ~ ~ ~ ~ ~ ~ Proposed taxes... for ~Resident~ai~ Homestead property Same MV 20D9Tax Market Value 2008 2009 Tax C~ -Y-79% Tax Decrease $ 200,000 991.00 989. 972 Decrease of$2 Decrease of $19 $ 250,000 1,238 1,237 1,215 Decrease of $1 Decrease of 23. $ 300,000 1,486 1,484 1,458 Decrease of $2 Decrease of $28 11/25/2008 8 4 11/25/2008 ~~ ~ ~ f . ~ ~ C ~ (( ~~ E~ ~' sfi ~ ..` ~~ _ ~~ ~ _ . f ~r ..~ .- ; ..r .,' rJ i ~. Levy Limit: • Levy Limit- $11,658,694 • City's 09 Levy - $11,581,472 • Raising the levy to the state imposed levy limit would have increased taxes by $7.00 on a $200,000 home. 11/25/2008 9 ;~ - ~_ ;' i ~i ...._. ~ , 'Next steps • Receive citizens comments. . Adopt a final budget at the next meeting, December 15, 2008. 11/25/2008 10 5 vll-2 HASTINGS FIRE DEPARTMENT MICHAEL T. SCHUTT, FIRE & EMS DIRECTOR 115 West 5'h Street Hastings, MN 55033-1815 Business Office (651) 480-6150 Fax (651) 480-6170 TO: Honorable Mayor Hicks and City Council Memb FROM: Michael T. Schutt, Fire and EMS Director wn'`~ DATE: November 24, 2008 f' SUBJECT: Fire Alarm Ordinance Compliance Date, 2°d Reading and Public Hearing Description• An ordinance change extending the compliance date to May 31, 2011. Background: At the November 12, 2008, city council meeting, this proposed compliance date change was introduced and a first reading was held. This fire alarm ordinance pertains to mixed occupancy buildings when one of the occupancies is residential. With the current economic conditions, staff has been approached by many of the affected building owners to ask for an extension of this compliance date of May 31, 2009. Staff has met and is empathetic to their concerns and is recommending an extension of the compliance date for two years. Requested Action: Staff is recommending approving the proposed change in the city ordinance to extend the compliance date to May 31, 2011. If you have any questions, please feel free to contact me at 651-775-5547 anytime. I will be in attendance at the December 3, 2008, city council meeting. FIRE SUPPRESSION - FIRE EDUCATION - FIRE PREVENTION - AMBULANCE SERVICE VIII-A-1 MEMO To: Honorable Mayor and City Council From: Nick Egger Date: November 17, 2008 Re: Resolution Ordering Feasibility Studies for Proposed 2009 Improvement Program Enclosed for Council considerations is a resolution requesting a feasibility study for the following projects proposed for construction in 2009: ^ Project 2009-1, Industrial Park Area Improvements PROJECT 2009-1, INDUSTRIAL PARK AREA IMPROVEMENTS To address deteriorating street and drainage conditions, and to make the main street through the Industrial Park more presentable and attractive to current and future tenants of the park, the Economic Development Commission recommended Spiral Boulevard and Millard Avenue be reconstructed in 2007. However, upon initial development of plans and estimates for this project, it was determined that the City would not have the funding capacity necessary to be able to build this project in 2047, and the project was tabled until such time that adequate funding became available. In 2009, the City will have significantly more State Aid funding available in its account to assist with project costs associated with the reconstruction of Spiral Boulevard. As proposed in 2007, Spiral Boulevard would be reconstructed between Hwy 316 and Enterprise Avenue. The configuration of this street would change such that the center median ditch would be eliminated and turned into one street located in the approximate center of the right of way. The new street would have concrete curb and gutter, new storm sewers would be installed, some minor sewer and water system replacement work would take place, street lighting would be relocated or replaced as funding allows, and a landscape architect would be brought in to design and include streetscape features with the new construction. Millard Avenue would also be upgraded to a modern urban configuration with new storm sewers and curb and gutter. Anew addition to the proposed project scope is the inclusion of reconstruction on Industrial Court, which is also a street segment with poor drainage and pavement conditions. This project would also include a significant amount of new trail installation, with new segments along both Millard Avenue and Spiral Boulevard, as well as segments along TH 316 between the Civic Arena and 31 S` Street E. Anew trail segment would also be constructed between Spiral Boulevard and 21 S` Street up to the Vermillion Falls Park trail connection near Commerce Drive, traversing through a part of the wooded ravine and connecting to Veterans' Park along the way. In addition to the street, utility, landscaping, and trail improvements improvements, the proposed project scope includes providing rehabilitation to badly eroded sections of the wooded ravine, as well as storm water quality enhancement features, and storm water quantity control measures by utilizing existing topographic and configuration conditions present in the project area in order to promote these concepts. COUNCIL ACTION REQUESTED Council is requested to adopt the enclosed resolution amending the order to conduct feasibility for Project 2009-1 Industrial Park Area Improvements. CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA Resolution No. RESOLUTION AMENDING THE PREPARATION OF FEASIBILITY REPORTS FOR 2009 IMPROVEMENT PROGRAM WHEREAS, it was previously proposed to construct the following improvements as part of the 2007 Street and Utility Improvement Program: - 2007-2 Spiral Boulevard Area Improvements. The proposed improvements involve reconstructing Spiral Boulevard between Hwy 316 and Enterprise Avenue and Millard Avenue from 31 ~` Street to Veterans' Park. Construction of a bituminous trail line between 21 S` Street and 31 S' Street is also proposed. These proposed improvements include street reconstruction, storm sewer, bituminous trail and streetscape construction and, WHEREAS, it was previously not feasible to construct said project in the year originally proposed due to funding constraints, and that funding will be available in 2009, and WHEREAS, the project scope has been adjusted to include additional portions of the surrounding area for reconstruction as follows: - 2009-1 Industrial Park Area Improvements. The proposed improvements involve reconstruction of Spiral Boulevard between Hwy 3l 6 and Enterprise Avenue, Millard Avenue from 31 S` Street to Veterans' Park, and Industrial Court; construction of a bituminous trail line between 21 S` Street and 3Is1 Street, along Spiral Boulevard, along Hwy 316 between the Hastings Civic Arena and 31S` Street; and erosion repairs, stormwater conveyance and treatment enhancements in the wooded ravine between Spiral Boulevard and in other parts of the project area. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS; that The scope of the previously proposed improvement project is hereby amended to that described by the 2009-1 Industrial Park Area Improvements and referred to the City Engineer for study and he is instructed to report to the City Council with all convenient speed, advising the Council in a preliminary way as to whether the proposed improvements are feasible and as to whether they would be made as proposed or in connection with some other improvements, and the estimated cost of the improvements as recommended. ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA, THIS IS` DAY OF DECEMBER, 2008. Ayes: Nays: ATTEST: Paul J. Hicks, Mayor Melanie Mesko Lee, City Clerk (Seal) VIII-B-1 Memo To: Mayor Hicks and City Council From: John Hinzman, Planning Director Date: December 1, 2008 Subject: Authorize Submittal - 2030 Comprehensive Plan REQUEST The City Council is asked to authorize submittal of the 2030 Comprehensive Plan to adjacent communities for a six month review. PLANNING COMMISSION REVIEW The Planning Commission voted 6-0 to recommend approval of the draft plan at the November 24, 2008. Approximately 25 people were in attendance. No comments were received during the public hearing. COMPREHENSIVE PLAN COMMITTEE The Comprehensive Plan Committee was key to completion of the Plan. The Committee met approximately once a month beginning in February, 2007. The following individuals served on the Committee: Anthony Alongi, City Council Bruce Cargin Gene Fuchs Bob Hollenbeck, HRA and EDC Pam Holzem, Housing & Redevelopment Michelle Jacobs Karen Green Jung Paul Kainpe Christy Lundby Hill Tim McInnis, Planning Commission Lynn Moratzka, Economic Development Dennis Peine, Planning Commission David Peinble Dan Peterfesso Russ Rohloff, Natu~°al Resources Commission Dave Rother Mark Simacek, Heritage Preservation Kathy Sovik-Siemens, Heritage Preservation Susan Birk Thompson Bud Truax, Planning Commission Lisa West Steve Zeyen, Planning Commission PUBLIC REVIEW The City conducted two open houses and a public hearing. Notice of the meetings was mailed to every property owner within the City. The website was continually updated with new information and chapters for review and comment. ATTACHMENTS • Comprehensive Plan -Introduction and Summary • Comprehensive Plan -Full Document (Council only) City Council Draft - 1 December 2008 1-2 Introduction and Summary Introduction This chapter provides and overview of the Hastings Comprehensive Plan, sunnnarizes the document and describes how the plan was prepared. Purpose of the Comprehensive Plan The Hastings Comprehensive Plan not only fulfills the requirements of the Metropolitan Land Planning Act but also serves these purposes for the City and the conununity: ^ Along-term strategy for the growth of the city ^ An aid to short-teen decisions about a variety of subjects ^ A reference for development of application reviews ^ A foundation for the zoning ordinance and map ^ A guide to preparing the multi-year capital budget ^ A basis for intergovernmental coordination ^ Communication to and leadership for the private sector. Document Structure The Hastings Comprehensive Plan is composed of these elements: ^ Land Use Analysis and Plan ^ Transportation Analysis and Plan ^ Community Design Analysis and Plan ^ Economic Development Analysis and Plan ^ Housing Analysis and Plan ^ Historic Preservation Plan ^ Parks, Open Space and Trails System Plan ^ Wastewater Plan ^ Surface Water Management Plan ^ Water Supply Plan ^ Implementation Program. Public Involvement The Hastings Comprehensive Plan was prepared with involvement by citizens and elected or appointed City officials using these means: ^ Meetings of the Citizens Advisory Coimnittee ^ Reviews by the City Planning Commission ^ Reviews by the City Council City Council Draft - 1 December 2008 1-3 Two public "open house" events Meetings with representatives of adjacent townships Meetings with local civic groups. The Initial Challenge When Hastings set out to update this plan, commnunity leaders set as their challenge to "maintain, and in some cases improve, the quality of the community we have today." That challenge has guided their thinking every step of the way. Hastings has gone through 150 years of growth to achieve the quality of life it now enjoys. During that time, Hastings' leaders have consistently recognized and enhanced those features that have helped make this conununity such a desirable place to live, work and play: its quiet, protected neighborhoods, its schools and parks, and its riverfront. How Has This Plan Responded? The Hastings Comprehensive Plan has responded to the cormnunity's challenge by proposing selective refinements and additions to the pattern of land use, improvements to the roadway network, additions to the park, trail and open space systems, and enhanced protection of surface water and other major sensitive natural features. The plan paints a vision for the managed growth of the community as it grows by nearly 40 percent between 2008 and 2030. New neighborhoods with parks are planned, new commercial centers suggested, and additional locations for employment identified. What Has Been Learned from this Experience? Through the process of updating the comprehensive plan, Hastings has reinforced what was already known -that there is wisdom in citizens' understanding of their neighborhoods and the broader community, and that by involving them nl this process of community building the results can be greatly improved. How Can This Plan Be Used Effectively? The Comps°ehensive Plan should be regarded as the central guiding document for all major physical plamiing and capital improvement decision by the City. Officials and staff should refer to its objectives, policies and maps on a regular basis, either adhering to them or officially revising the plan as circumstances change. The central elements of the plan should be consistent and ongoing. Above all, the plan should be used. Where Does the City Go from Here? Hastings now tunes its attention to the future, which can be guided by the decisions made today. Plans like this one are implemented through a series of small and large land use changes, initiated for the most part by the private sector. In Hastings, citizen involvement is an integral and welcome part of the planning and development review process. Please join us u1 this ongoing effort to shape the future of Hastings. City Council Draft - 1 December 2008 1-4 L'.. :~ ~ i r i :: g~~ ~£}' r .~.. .~ ~ e ~ rtt~ j .~ -.r~ d~.~ d-ii ~~ ~'- a, `ti. ~ ~r~ 11 ; ~ ~~ y: 3 „~ ~i.9 ~ r p .~ a~,., ~, 2 + .~ 1~ R it .. .. , i ` ~~ i ~ -- + ' ~ , i ~ ~ ~ ~~ . , : r : ~ ~ ~, ` r ~ ~ ~~ - ~- ~ r ~~,, ~ -~~I R. ~~~ 4, it ~-_ p ~ ~`_ ~ i '~- ~ phi ~9i r~ } ~~L j .r ~'. ~ ~ :i ~' 'Sg+ J . i yT4{~~j ~ ~ ,~, ',r r ~ ~~, ,,.~~, ~ ~. - ~ ` ,~ , ~L . ~ .= s ~ ~` -, '~~ ~'i~~ ~~ c~gr z s _~ ~ ~~~f,',~` ~ e~ ~ ~~ ~ r; ~~. a ,{ , is ~ '~ ~~' ~~ ~ ~ ~ ~r. ~~w1~:.;,,_ _ ~.I , ~ _,_ ,' ~ _ ~` .. " ~ ... ~ ~~ -. '~} -- - ;,~- ;; ' r ~~ '~?. F Figure 1.1 Aerial Photograph of the City of Hastings City Council Draft - 1 December 2008 _1-5 Metropolitan Council Oversight hl 1976, the Metropolitan Land Planning Act (MLPA)was enacted by the state legislature. The major purpose of the Act was to coordinate all planning activities in the seven county metropolitan area to allow for efficient and cost effective provision of regional systems including water resources management, transportation, regional parks and open space, and aviation. The Metropolitan Council was appointed the overall coordinating authority to review local government Comprehensive Plans to assure compatibility with regional services. hi 1996, the Metropolitan Land Planning Act was amended to require local goveriments to prepare updates to their Comprehensive Plans to respond to recent changes in regional systems and new policy directions that culminate in a new regional growth plan. The regional growth plan termed the Regional Blueprint, established strategies to manage growth and redevelopment activities. These strategies are intended to reduce sprawl in the outlying areas, encourage reinvestment in the developed areas of the region, provide lifecycle housing that is affordable to all income groups and preserve the natural environment. The key strategies of the Regional Blueprint are to: • Revitalize the core of the region, and develop and/or redevelop areas around transportation nodes and transportation/transit corridors at densities sufficient to make transit competitive. • Inlill and redevelop the urban parts of the region, and foster suburban development that is more compact than the trends of the past few years. • Identify a long term 2040 urban reserve boundary to designate those parts of the region that will eventually become urbanized and those that will stay permanently rural. • Negotiate a new 2030 urban service staging area that reflects the staged 2030 plans of local goverlments. Regional Development Planning Areas Regional Development Planning Areas are depicted on Figure 1.2. The City of Hastings is designated as a developing community per the 2030 Regional Development Fl-amework. Municipalities are expected to adhere to planning area density and development targets as determined by Metropolitan Council. As Hastings plans for current and future residents, it should focus on protecting natural resources, ensuring sufficient public infrastructure, and developing transition strategies to increase density and encourage n1fi11 development. Developing communities are also encouraged to preserve areas for post-2030 growth, where appropriate. City Council Draft - 1 December 2008 1-6 ~ . '. , ~, I l ,.... ...... .. .......... .. ........ _ _... ~. ~ 4 sa I Gco~raplnc. l'lftnninX:~rcxs ASdtriunal lnEnrmarkn+ Tranxin,~n•~2(20 - _ t r;r.e sr ~ _, (n .e,NT. ~ ~` si Y I t F k. {r r :.. C r ~ ~~ , sr. 1 ...oa4Y` y.,:tnea - F'~r<i:a 4rr~t. __... .r.. e.. r amatw'Y/n„xvr.. lcri .irtn . ~.... .: City Council Draft - 1 December 2008 1-7 Direction to Hastings from the Regional Development Framework The Region~c~l Development FYC~mewoi°k adopted by the Twn1 Cities Metropolitan Council provides the following direction to Hastings. Accommodate growth in a flexible, connected and efficient manner: As a Deve%ped Community: • Plan for development that accommodates growth forecasts at appropriate densities. • Adopt and implement a Metropolitan Council approved comprehensive plan. • Maintain, replace or expand local facilities and infrastructure to meet growth and development needs. • Conserve natural resources-particularly water resources- and protect vital natural areas when designing and constructing local infrastructure and planning land use patterns. • Prepare local water supply and wellhead protection plans as required by the MLPA. • Develop and implement environmentally sound and cooperative water use practices, conservation initiatives, and joint planning and implementation efforts, including wellhead protection plans designed to protect and ensure an adequate supply of water for the region. _ • Incorporate innovative stormwater management techniques, natural resources conservation practices, and habitat restoration projects into development plans and projects. As a Developing Community.• • Plan and stage development that accommodates the forecasts for local growth through 2030 at appropriate densities (3-5 units plus per acre overall in developnlg conununities for areas outside the current staged development as shown in local plans and target higher density in locations with convenient access to transportation corridors and with adequate sewer capacity). • Stage local infrastructure and development plans to accommodate 20 years worth of forecasted growth. • Select and implement local controls and tools for timing and staging of development throughout the community. • Reduce nlfiltration and inflow into the local and regional wastewater treatment system. • Adopt ordinances to accoimnodate growth and use land and infrastructure efficiently (examples: innovative zoning techniques for mixed use development, transit oriented development, overlay districts, planned unit development provisions, adequate public facilities ordinances, community impact statements and traditional neighborhood development overlay zones.) • Plan for the conversion or reuse of declining or underutilized lands ul order to accommodate growth forecasts, ensure efficient utilization of infrastructure investments and meet community needs. • Plan for the entire community and consider the need for additional serviceable land for growth beyond 2030. • Identify areas reserved for future urban development and develop strategies to minimize development in those areas that could preclude future urban development. City Council Draft - 1 December 2008 1-8 Plan land use patterns that will facilitate groundwater recharge to protect the region's water supply. Plan for necessary infrastructure improvements including, as appropriate, executing orderly annexation agreements. Plan and invest in multi-modal transportation choices based on the full range of costs and benefits, to slow the growth of congestion and serve the region's economic needs. • Plan and develop an intercomiected local transportation system that is integrated with the regional system. • Develop local land uses lucked to the local and regional transportation systems. • Plan for connections between housing and centers of employment, education, retail and recreation uses. • Coordinate with business and other public agencies congestion-reduction nneasures such as collaboration with employers, provision of information or incentives to minimize or decrease peak-period impacts. • Adopt improved design principles to support better access and traffic management. • Use Mn/DOT's access management guidelines to prepare local plans and ordinances. • Use Land Use Compatibility Guidelines for Aircraft Noise to plan appropriate land uses for areas surrounding airports. Encourage expanded choices in housing location and types, and improved access to jobs and opportunities. • Develop and implement comprehensive plans that provide land appropriate for a variety of affordable and life-cycle housnig options. • Adopt local housing goals and implementation plans. • Use local official controls and resources to facilitate development of a range of housing densities, types and costs. • Approve and permit proposed housing developments in light of population forecasts, existing housing stock, and current and future community and regional needs, as appropriate. Protect and enhance the region's vital natural resources. • Complete local natural resource inventories as they deem appropriate. Give strong consideration to integrating natural resources, including aggregate, identified in regional and local natural resources inventories into local land use decision-making. • Adopt and enforce erosion control ordinances and other environmental preservation and conservation techniques and ordinances. • Prepare and implement local stormwater management plans consistent with Minnesota Rules Chapter 8410 and the MLPA. • hlclude as a part of local park systems natural resources that are identified as high quality or of local and regional importance. • Implement surface water management practices geared to protecting and maintaining the quality of local water resources. City Council Draft - 1 December 2008 1-9 Transportation System Plan Considerations These regional transportation facilities affect the City of Hastings: Metropolitan Highways: There are no expansion plans for the metropolitan highways located within the City of Hastings. Transit Routes and Facilities: Hastings is located along the proposed Red Rock Commuter Rail, a dedicated Regional Trans•itwccy (see Figure 1.3) . Hastings should identify existing transit passenger and support facilities and future improvements to and expansion of these facilities. Passenger and support facilities include shelters, transit centers, stations, and park-and-ride lots. A new park-and-ride lot is planned with the Red Rock Commuter Rail. Hastings is outside of the Metropolitan Transit Taxing District. Hastings is in Market Area III and is iii the area of potential of transit service expansion (Figure 1.4). Service options for Market Area III include peak-only express, small vehicle circulators, midday circulators, special needs paratransit (ADA, seniors), and ridesharing. There is no regular route transit service existing in the city. General public dial-a-ride service is provided by Hastings TRAC. Dial-a-ride service for seniors and persons with disabilities is provided by Dakota Areas Resources and Transportation for Seniors (DARTS). Aviation: There are no existing or planned aviation facilities within Hastings. However, each community has a responsibility to include airspace protection in its comprehensive plan. The protection is for potential hazards to air navigation nlcluding electronic interference. Airspace protection should be included in local codes/ordinances to control height of structures, especially when conditional use permits would apply. City Council Draft - 1 December 2008 1-10 r Transit.vays on DerJicat~d P.OW Tier S Plorthstar hJnrthwest Cedar xvenua 1-3541 Cenn-al 5nuthv~est P.ushLine Red Rock. .. z - _ _.. 3. _. '.. s __. ~,.. u.. 1 .,., Figure 1.4 Areas of Potential Transit Service Expansion ~[ ,,, , Figure 1.3 Regional Transitways on Dedicated Corridors City Council Draft - 1 December 2008 1-11 Water Resources Considerations These features of the regional Water Resources Management Policy Plan affect Hastings: Metropolitan Sewer Service Wastewater flow forecasts are identified in Table 1.1. Table 1.1 Forecast of Wastewater Flow Forecasts Hastings, through its comprehensive planning process, should decide the location and staging of development, and then plan and design its local wastewater collection system to serve this development. If the City plans a total wastewater flow from the community in excess of Metropolitan Council's forecasts, the City's assumptions will be analyzed by the Council for their potential adverse effects on the capacity or operation of the metropolitan system. Long-Term Sanitary Sewer Needs: The City of Hastings should verify its long-term needs for sanitary sewer service as part of its comprehensive plan update. The wastewater flow from the City of Hastings is treated at the Hastings Wastewater Treatment Plant. There are many projects scheduled for the Hastings Wastewater Treatment Plant through 2030. These projects will site a new plant, construct a 4 mgd plant with phosphorus and ammonia removal, and convey the wastewater from the existing plant to the new plant. hicreases i11 growth rates and resulting increases in flow beyond those shown in the above table may result in short-term capacity limitations. The following information is needed to update the sewer element of the city's comprehensive plan /local sewer policy plan: • A sewer map showing the city's existing service area and proposed trunk sewer system through 2030 and ultimate sewer service area. • A table showing the projected population, households, employment and flow forecasts for the city for 2010, 2020 and 2030. , Inflow and Infiltration: The inflow and infiltration (UI) goal established for the City of Hastings is the allowable peak hourly flow rate as shown in Table 1.1 and varies based on annual average flow. Metropolitan Council's metering program shows that the City's 2004 annual average flow was 1.63 mgd. The current UI goal for Hastings is an allowable peak hourly flow of 4.74 mgd. The City is currently meeting its UI goals. City Council Draft - 1 December 2008 1-12 mgd =million gallons per dozy Water Supply Planning Minnesota Statutes section 473.859, subd.3, requires cities with a municipal water supply system to develop a water supply and conservation plan and submit it to Metropolitan Council for its review. Communities serving more than 1,000 people are required by Minnesota Statutes section 103G.291 to submit the emergency and conservation plan to the Deparhnent of Natural Resources. The guidelines for water supply plan updates were released in 2005. Hastings must update its local water supply plan consistent with the new guidelines and submit the water supply plan to Metropolitan Council for its review. Surface Water Management Hastings is required to update its local surface water management plan by the end of 2008. The plan should be submitted to Metropolitan Council for its review concurrent with the review by the watershed management organizations. Hastings is in the Vermillion River Watershed and the Lower St. Croix River Watershed Management Organizations. The local surface water management plan must be submitted to both the watershed management organizations and to the Metropolitan Council for its review. Regional Parks and Trails Considerations The following regional parks and trails ni Hastings as contained in the adopted 2030 Regional Parizs Policy Plan are listed below. Table 1.2 Regional Parks and Trails in Hastings Name Master Plan boundary Is Not Set. Plan Should Acknowledge General Location with the Final Bounda to Be Set b the Master Plan. Dakota County Mississippi River Re Tonal Trail X Dakota East-West Regional Trail search area X Dakota County Mississippi River Regional Trail. A portion of this trail is complete and open to the public in the northeni part of the County. The rest of the trail is proposed to follow the river and connect Harriet Island Regional Park in St. Paul to Spring Lake Park Reserve and the City of Hastings. The trail will provide a coimection over the Mississippi River at Hastings to connect Dakota County to the Washington County part of the Regional Trail System. It will also provide a comlection to the proposed trail in the Dakota East/West Regional Trail (Vermillion River) trail search corridor. The 2030 Region~~l Parks Policy Plan includes a proposed boundary extension of the Mississippi River Regional Trail from Hastings to the Goodhue County line. The proposed extension of the trail does not have an approved master plan yet. The County will conduct a master plamling process in the future to detennuie the trail alignment. The County will include Hastings and others in this process. The general alignment of the trail corridor search area as shown in Figure 1.5 should be acknowledged in the comprehensive plan. City Council Draft - 1 December 2008 1-13 Dakota East/West Regional Trail (Vermillion River) search corridor. The ?030 Regional Parizs Policy Plc~n~ includes this proposed regional trail that will connect Murphy-Hanrehan Regional Park Reserve, the "Empire Wetland" Regional Park, the Mississippi River Trail at Hastings and Spring Lake Regional Park Reserve. The Regional Trail does not have an approved master plan yet. Dakota County will conduct a master planning process in the future to determine the trail's alignment. The County will include the City of Hastings and others in this process. The general alignment of the trail corridor search area as shown in Figure 1.5 should be aclalowledged in the City's comprehensive plan. State lands The Hastings Scientific and Natural Area (Minnesota DNR) provides outdoor recreation opportunities and natural resource conservation for the public and is considered part of the regional recreation open space system. Figure 1.5 Regional Trails Affecting Hastings ,.-...n. , - ~ f "~ _.. ~~ ~ - ~ p ~3 E7fl. ~ i.. - .; 1 ki1,3Cr~r 14~ .-4 r -s:~rs? lien, . ..~ tt s«n b_-~a. --.): ~ i -- :~Yr. to i'n iinM i lr.~, _ re.tr>!rn.~. C i Fn71t1r~iL' Tf3;' I 1 ', k I r. '. I '. i 'r`at" ~ ia:~_' .._ - _.. ~ 5(".?:i1.3f ~':.iii. i - City Council Draft - 1 December 2008 1-14 Introduction and Summary Plan Summary Growth Forecast The City of Hastings agrees with the following forecast of population, households and employment prepared by the Twin Cities Metropolitan Council. The Metropolitan Council forecasts growth at appropriate densities for communities ui order to protect the efficiency of wastewater, transportation and other regional system investments and to help ensure that the metropolitan area can accommodate its projected growth by the year 2030. Table 1.3 Forecast of Population, Households and Employment, 2006 to 2030 2000 - 2000 - POPULATION 2030 2030 2000 2006 2010 2020 2030 Total Percent City of Hastings 18,204 22,652 23,000 27,500 30,000 11,796 65% Dakota County 355,904 421,960 480,150 517,Q10 161,106 45% Metro Area 2,642,062 3,056,100 3,430,100 3,692,600 1,050,538 40% HOUSEHOLDS 2000 2010 2020 2030 City of Hastings 6,642 8,580 8,800 11,000 12,500 5,858 88% Dakota County 131,151 161,990 190,790 209,100 77,949 59% Metro Area 1,021,456 1,213,800 1,386,200 1,513,100 491,644 48% EMPLOYMENT 2000 2010 2020 2030 City of Hastings 8,317 8,600 8,800 9,000 9,400 1,083 13% Dakota County 148,261 179,510 199,340 214,150 65,889 44% Metro Area 1,563,245 1,819,600 2,002,100 2,146,200 582,955 37% Land Use Analysis and Plan Major Directions of Urban Growth: Continue to grow toward the west and south to reduce pressure on the sensitive resources on the eastern side of the community. Fringe Development Pattern: Regulate development to be compact and efficient. Allow for mixtures of both detached and attached forms of housing in neighborhoods. hiclude parks and off-street bicycling paths consistent with the Parks and Trails chapter of this plan. Compact and Contiguous Growth: Guide growth in Hastings to locations either contiguous to or within presently urbanized areas. Land use should be either urban and compact or rural and very low density. City Council Draft - 1 December 2008 1-15 New Neighborhoods: Include in new neighborhoods a variety of types of housing (both detached and attached), local streets sized to encourage appropriately slow traffic speeds, street trees and sidewalks, parks and greenways within walking distance, and small commercial areas that accommodate not just cars but also bicyclists and pedestrians. Infill and Reinvestment: Provide various incentives for the re-use or more intensive use of locations that were not previously developed, locations that have been built upon but cleared and locations that are underutilized or highly deteriorated. Downtown: Continue to support downtown as the historic, social and psychological heart of the city. Promote an environment that is walkable, dense, diverse and in keeping with its historic architectural character. Land Use Plan Map: A proposed pattern of firture land use for Hastings and its iimnediate area is illustrated by Figures 1.6 and 2.5. This pattern is generalized and not exact. It will be used by City staff and officials to make recoimnendations and decisions about land development and rezoning requests. Land Use in Adjacent Townships. Encourage the adjacent Townships of Nininger (to the west), Marshan (to the south and Ravenna (to the east) to continue to plan and zone land within one mile of the edge of Hastings' boundary for farming and very low density housing. Development Staging: Adopt a plan for the sequential annexation of land and the extension of City sewer and water lines. Attempt to gain agreement from each affected Township on the growth staging plan. Rate of Growth: Do not impose an annual limit on residential or commercial growth at this time. Instead, guide and regulate the design of new development to achieve consistency with the visual character principles described in the Urban Design chapter of this plan. Environmental Protection: Protect or restore sensitive or unique natural resources such as floodplains, steep slopes, major wooded areas, major vistas, streams, wetlands, water quality, shorelines and riverbanks through regulation and/or City investment. Variety within Each New Neighborhood: Encourage in each major neighborhood a range of housilg types, densities, and building configurations iicluding single-family detached, townhouses, apartments and more specialized types such as senior housing. Riparian Open Space: Tlne City will continue to work with private developers to set aside or dedicate land along rivers and creeks for natural open space. City Council Draft - 1 December 2008 1-16 7 '~ -: ... .._, G -___ \~ _ _ '~ DENMARK TWP a ~ o ~~ C.S.A.I o7 - ~ r ~ ., __'- r ,, ~- i ~~. '' ~ _ Q ~~. -_~ o F ~ ~~,v; ~, ,, - ~ i ~~ ~ R I I C !' f'' `~, ;,, ..:~: .~ f } :, _I _~ i ~e~r ;,, o. ~ ~ . i I ~ - ~~ ~ ~.~o I - ~o ,.- fi - ~ ; ~,~ - ~/ i iF,_~ f Zl ~--- ~ ~smsiw. ~. ~ _ i ~_ ~ - ~ ~ ~ - ~ .~ a ~ 1~- - - -r- a f ~~ ~ ... z ~ ~ .. , ~ ~ ~~ ~~ ~~ 1 , - ~ s .. ~. ~ i ~ - t a ~ ~_~ f e ~, i ~ L y -~I ~ dFtr ~ ' - -- - ~ ' t. ~ ~ ,,, - .,1 ~ tM ~ l I 3 rr;~ ~' ~$ ... ,~ 1 v~ ~ ' ~ 35rn sr ~ a ~• r z ......:. ~ ~.....:. ,. ; ~ ~ / ~ J -}-~ z i ~~..... .. t7'IM sl f ... .. .. ~ 1~( .. .... ~.~~~ s.. y ' .....".... e .............. ... ._' ..... -_ ...ice.. ,,,~ -- Q~ -.- ~MARSHAN TWP. ~~ Agricultural Commercial Upland Conservation Area no ' n~,~ Low Density Residential Business Park -_._ Floodplain or Welland Protection io '. Medium Density Residential Industrial '<... Golf Course o• iooo' 2000• ~'.a, High Density Residential Institutional Road Figure 2 5 Mixed Use ~ "~ Park ',+', Open Water . Planned Land Use •~~~ Proposed Road Proposed Park , ;:;:2008 City Boundary Mississippi Riverfront Land Use: Guide land use along the Mississippi River to take advantage of the dual benefits of the river -aesthetics and water access. Thus, the pattern of land use and zoning should emphasize land uses that take advantage of the river views such as mid- and high-density housing, offices, parks and trails, and hospitality businesses such as restaurants or hotels, and, of course, marinas. Vermillion Riverfront Land Use: As the city grows to the southwest, plan to protect the Vermillion River floodplanl and associated woods. Highway 55 Corridor: Plan the Highway 55 corridor for an intensive variety of retail, service, office, and governmental land uses flanked by mid- and high-density housing. Jacob Avenue and 170t" Street Corridors: These two future minor arterial roads will present an opportunity for the City and the County to cooperate to safeguard roadway traffic capacity and safety while planning attractive land development. Extra-Municipal Extension of Utilities: Extend sewer and water lines outside the City's borders only if the property owner agrees to petition to have his or her property annexed to the City of Hastings. Seek annexation agreements with adjoining townships. Transportation Analysis and Plan Functional Classification Plan: hnprove key existing roads and build new roads to accommodate growth as illustrated by Figures 1.7 and 3. ~, Functional Classification Plan. Planned Expansion of Principal Arterial Roads: ^ TH 55 west of Jacob Avenue -expand from 2 lanes to 4 four. Planned New A-Minor Arterial Roads: ^ Jacob Avenue south of Highway 55 to an intersection with 170th Street (new). This link, in combniation with the planned new 170`x' Street, will provide sub-regional movement (within five to ten miles of Hastings), somewhat relieve Vermillion Street, and carry traffic to and from the perimeter of firture residential neighborhoods. ^ 170th Street between Jacob Street (extended) to Highway 316. Planned New B-Minor Arterial Roads: ^ None Planned New Collector Roads: ^ Jacob Avenue between TH 55 and CSAH 42. ^ Frontage roads on the north and south sides of Minnesota Highway 55. ^ General Sieben Drive extended north to CSAH 42. ^ General Sieben Drive extended south to the planned 170th Street. ^ Pleasant Drive extended south to 170th Street. ^ Century Drive extended south to 170th Street. ^ 36th Street extended west to General Sieben Drive. ^ Tuttle Drive extended west to General Sieben Drive. ^ 4`~' Street extended west to Jacob Avenue. ^ Village Trail extended south to 170'x' Street. City Council Draft - 1 December 2008 1-18 ,\ ~ , `\ ,s qy ~~~ CSA.H. 42 ~`~ .____w .,.., ~ ,.--...._- ,._ O ~ ~'~ c - ~ r ~ ~ h -~ ~ m ~ e ~~ ~ .\ _ ~ 9~ ~~ ~d FeaCherstone Rd ^d Sf lV ~ ~ ~ i. -~....~ ~fh St -" ~ .. - „ 9th SCE ~ '. ~. f : ~_-~ . - , .,_ _.,.,-..em N,~th F r1~ ~ -- - -."' -_ i ,,,' ~I _. _-... - , ~ T,H. 55 omi _ _ _.._. .._ -...... ._ .. ~ i ~ d #S.ProntaygQ- ~ - ..~., ~ --- ... trl ~ _ ~ O.hS, - ~ y - . - _ c _... -- ~ ~ ~ ~ ~ t _'._ ~ -- FISthStW ; ~ ~ _~ -~ -_. -- - - ~ l ..__. ~_, S l/ .w, _. . ,.... w 1 . ~- -~- ~ s i i I . ~ ~ ~ G.. ~r~ ~ ~ ,,, \ 1 • ~~ ~ ,. a F _.. .- f J ~ , .. ~.....~ - _i _. ... ~t L ~ ~ , i ....._._. _. ~ i , ~ _ ~ i .: =' i - _- - ....... N n6 - ~ A - _...~ ;. 3 3 y GS % i~ . . ~. t '" ~.-. ., ` e... 1 .. .` , ~ i ~ m / 6 ~ . Q C ~ - ~ ~ / _- . y ~'~ v a ' ~n , ,~ rurne or ~ ° ~d `~ ~~ ; _ 170th St E ib: Q# ~~ ~: , Principal Arterial ••••••• A-Minor Arterial ••••••• B-Minor Arterial ,..,.,. . Collector - - --- Local Roads Figure 1.7 Street Functional Classification Plan Anew north-south collector between CSAH 42 on the north and CSAH 46 on the south, approximately half way between Jacob Avenue and General Sieben Drive, with movement at Highway 55 restricted to right-in /right-out only. Future Studies: The City of Hastings, Dakota County and Mn/DOT will cooperate on these two roadway studies: ^ Eastern Arterial: Study CSAH 91 (Glendale Road), CSAH 54 (Ravenna Trail) and 10`x' Street as a possible future Minor Arterial between Highway 61 (at 10'x' Street) on the north and a future connection with Highway 316 on the south. This improved route could help relieve the traffic volume and congestion experienced at (a) the Vermillion River crossing at Highway 61 as well as (b) Vermillion Street north of the river. It is difficult to improve those conditions because of (a) the environmental sensitivity of the river floodplain and (b) the land development and access needs along Vermillion Street north of the river. South Triangle: Study the triangle of roads consisting of Highway 316 (Red Wing Boulevard), Highway 61 and 170t'' Street. Evaluate whether to convert those segments of Highway 61 and 170`x' Street to Principal Arterials while disconnecting Highway 316 north of 170'x' Street and converting it to a Collector between Tuttle Drive and 170`x' Street and a Local between Tuttle Drive and Spiral Boulevard. Spiral Boulevard would be connected directly to Highway 61. That segment of 170`x' Street would come under State jurisdiction while Red Wing Boulevard would become a City road. Highway 61 / Vermillion Street: The City has been working with Mn/DOT to address conceiais in the Highway 61 corridor relative to land use, access, design and appearance, and pedestrian circulation. The 2008 Vermillion Street Development Guidelines addressed traffic safety and movement along with land development and urban design. The City will continue to work with property owners and Mn/DOT to alleviate problems experienced by motorists attempting to cross Vermillion Street or to turn left onto this roadway at uncontrolled intersections, provide a high level of safety for motorists and pedestrians, provide access for properties along the corridor, and comply with applicable Mn/DOT standards for this highway. Highway 61 /Mississippi River Bridge: The City will continue to work with Mil/DOT to plan for Mississippi River Bridge improvements consistent with the Comprehensive Plan. Off-Road Multiple-Use Paths: Extend the Hastings trail system by building paths as generally depicted in Figure 3.6, Existing and Planned Sidewalks and Trails, and Figure 3.12, Trail System Plan. Sidewalks: Require that developers include a minimum five-foot-wide concrete sidewalk on at least one side of each new local street. Require that futw-e collector streets have a minimum five-foot-wide concrete sidewalk on one side and a minimum ten-foot-wide bituminous multiple-use path on the other. City Council Draft - 1 December 2008 1-20 Transit and Paratransit: Explore options with the Metropolitan Council to provide Hastings with transit services as Hastings grows and congestion on the area's road networks increases. It is assumed that the first stage of transit service would be commuter bus transit as a precursor to the Red Rock commuter rail line. Red Rock Commuter Rail Line: Work with the Metropolitan Council and Mn/DOT to plan for the Red Rock Line corridor that could potentially bring commuter rail or bus rapid transit services to Hastings. Community Design Analysis and Plan Overall Urban Character: Design Hastings to incorporate the best aspects of both a small town and a major city. Celebrate Hastings: Use public improvements, public art and land development regulations to preserve, highlight and interpret the unique cultural history and natural environment of Hastings. New Neighborhoods: Design new neighborhoods to reflect the best qualities of the traditional neighborhoods of Hastings. Minor Residential Streets: Create an interconnected system with future minor or local residential streets. Provide public street access in each cardinal direction unless impractical because of natural, environmental or similar conditions. Sidewalks: Require that residential developers include a minimum five-foot-wide concrete sidewalk on at least one side of each new local street and both sides of each new collector street. Street Trees: Trees regularly spaced along the street are a key ingredient for giving streets a residential character and making them feel more comfortable. Established neighborhoods: Maintain the traditional urban character of these neighborhoods and promote continuous public and private reilnvestment to ensure that they remailn attractive places to live. Mixed use: Encourage a mix of compatible land uses in a variety of locations and scales in order to create more vital and walkable activity centers. Site Design and Exterior Architecture: Ensure site design and exterior architecture reflects and highlights the unique history of Hastings. Work to further define architectural components. Waterfronts: hnprove the visual quality and connections to the waterfronts to support development that takes advantage of the scenic qualities of the river and enhance the community's quality of life. Hastings is no longer serves as an industrial river port. The river front will continue to evolve into a recreational amenity. Major Road Corridors: Improve the appearance of the major roadway corridors in Hastings through access management, site planning and sign controls. City Council Draft - 1 December 2008 1-21 Parks: Build parks and interconnected greenways to enhance the quality of residential neighborhoods and coirunercial districts, reflect Hastings' cultural heritage and honor civic life. Economic Development Analysis and Plan New Business or Industrial Park: Develop or encourage development of a business park on the westeni side of Hastings, with excellent east-west truck access to maj or north south routes from the Twin Cities metro area. Hastings Industrial Park: Prepare a long teen capital improvement plan for maintaining and upgrading the Hastuigs hldustrial Park including upgrading Spiral Boulevard and other improvements to the park, including entrance features, signage, lighting, and landscaping improvements. Businesses and Property Owners Participation: Implement the Vermillion Street Development Guidelines (2007), which seek to improve the long-term economic viability and market position of the corridor. Red Rock Commuter Rail: Participate in planning and lobbying efforts to support development of Red Rock Commuter Rail service and associated transit oriented development in downtown Hastings. Retention and Expansion of Local Industry: Place a priority on the retention and expansion of existing industries and major employers. Organization: Periodically review how economic development programs at the City are organized and delivered; adjust to reflect changes in economic conditions or coimnunity priorities; identify opportunities to deliver services more effectively and efficiently. Housing Analysis and Plan In order to realize the housing goal and policies identified in this plan, the City's housing efforts will need to focus on the following: ^ Provide life-cycle housing that addresses the housing needs as individuals move through varying stages of their lives. ^ Attempt to provide some balance to the supply and demand for housing to accommodate reasonable vacancy rates. ^ Emphasize continual maintenance of the existing housing stock. ^ Provide infrastructure necessary to support housing. ^ Accommodate an appropriate mix of land uses throughout the community that supports sustainability. City Council Draft - 1 December 2008 1.22 Historic Preservation Plan Preservation Planning: Historic preservation shall be integrated into all relevant aspects of comprehensive planning in Hastings, including land use, zoning, housing, park and trails, and transportation planning. Identification of Historic Resources: Historical, architectural, cultural, and archaeological resource survey data shall be collected, reviewed, and evaluated on a regular basis. Evaluation and Designation of Historic Resources: Historic properties identified by surveys shall be evaluated by the Heritage Preservation Commission (HPC) for local designation potential or eligibility for listuig on the National Register. Design Review: The City shall encourage the conservation of existing historic resources by public education and, for locally designated historic properties and historic districts, by design review of proposed exterior changes. The City shall encourage a high standard of urban, architectural, and landscape architectural design for new _ development within the city. Within Hastings' historic core, new development shall be compatible with and enhance its general setting as well as the immediate locale. Outreach, Education and Interpretation: The City shall maintain arepository/archive that serves as collection of information on the history of the Hastings, its built environment and its citizens, and make it available to the public. Parks, Open Space and Trails System Plan The System Plan: Implement a cohesive, effective, and efficient comprehensive system plan. Parks Sites Acquisition and Development: Provide residents with parks and natural areas for recreational uses, protection of the natural environment, as visual/physical buffering of land development, and as a means to maintain the sense of place, ambiance, appearance, and history of the community. Trail Corridors Acquisition and Development: Provide residents with a high quality interconnected trail system for recreation and transportation and as a means to tie parks and open spaces together. Natural Resources Stewardship: Provide for the preservation and conservation of ecological systems and natural resources within the city. Community Participation: Establish an effective, ongoing means of coimnunicating and interacting with residents about issues related to parks and recreation facilities, programs, and future development. To provide residents with the opportunity to participate in recreational activities and programs through the City and various civic and volunteer organizations. Partnerships: Maximize the park and recreational opportunities available to residents through the development of fair and equitable working partnerships between the City and the local recreational program providers, local school district, adjacent cities and township, county, churches, and civic City Council Draft - 1 December 2008 1-23 organizations. Funding: Secure the funding necessary to carry out the mission of the Hastings Parks, Open Space, and Trail System Plan. Recreation Programs: Working with local recreational program providers, the City will strive to provide residents with the opportunity to participate in recreation activities and programs tluough well- designed, effective, and interesting recreation programs. Wastewater Plan The Wastewater Plan provides an inventory of the City's existing sanitary sewer facilities (trunk sewer system), analysis of the adequacy of existing facilities, a plan to expand the existing trunk sewer system to collect wastewater flow from future development, and a Capital Improvement Plan (CIP) for funding future trunk sewer system expansions. Computer modeling software was used to analyze the adequacy of existing sewers and future needs based on the projected population increases and the Planned Land Use Map. Results form the modeling indicates the existing trunk sewer system has adequate capacity for conveying existing peak flows. Although scattered trunk improvements are projected, system "bottlenecks" are not anticipated. Sewer service limits beyond 2030 were examined in order to properly size sewer pipes and infrastructure. Surface Water Management Plan lilcorporation of an efficient and affective Surface Waste Water Management Plan is essential in managing future growth. The purposes of the water management plan are as follows: ^ Protect, preserve, and use natural surface and groundwater storage and retention systems. ^ Minimize public capital expenditures needed to correct flooding and water quality problems. ^ Identify and plan for means to effectively protect and improve surface and groundwater quality. ^ Establish more uniform local policies and official controls for surface and groundwater management. ^ Prevent erosion of soil into surface water systems. ^ Promote groundwater recharge. ^ Protect and enhance fish and wildlife habitat and water recreational facilities. ^ Secure the other benefits associated with the proper management of surface and groundwater. City Council Draft - 1 December 2008 1-24 Water Supply Plan The City of Hastings provides municipal water service to almost every household within the City. Upon examining the existing water system and factoring in growth and regulatory changes, the following actions are anticipated: ^ Construction of a new water storage tank by 2011. ^ Construction of a new well by 2013. ^ Establishment of new pressure zones with the new water tank. ^ The need to enact stronger conservation standards. Implementation Program The Hastings Cornp~-ehensive Plan must respond to the continuous stream of changes that occur in the community. This chapter describes how the plan's usefulness will be monitored and how it maybe amended. Implementation of the recommendations proposed in this plan can be accomplished using a variety of tools as follows: ^ Official Controls: Amend and apply the zoning and subdivision ordinances for consistency with the comprehensive plan. • Neighborhood and District Plans: Continue to prepare small-area plans that are consistent with and build upon this Comprehensive Plnn. • Parks, Open Space and Trails Implementation Program: Acquire land and improve facilities consistent with the recommendations of the 2008 system plan. • Heritage Preservation Action Program: Continue the Citys function as an effective Certified Local Government recognized qualified to act in the area of heritage preservation. • Housing Implementation Program: Adopt official controls, fiscal tools or incentives to carry out the housing plan described in Chapter 6, Housing, of this Comprehensive Plan. • Capital Improvements Program: Adopt and use afive-year capital improvements program to guide local public spending in harmony with this plan. • Reports, Review and Amendments: Prepare an annual report on how the plan is being used, periodic amendments as conditions warrant and formal reviews of the plan at least once every ten years. • Consistency with the Plan: Try to align all major City actions, spending and ordinances with the Comprehensive Plan. City Council Draft - 1 December 2008 1-25 VIII City of Hastings Parks & Recreation 920 W lOt" St, Hastings MN 55033 Ph: (651) 480-6175 Fax: (651) 437-5396 Web: www.ci.hastings.mn.us "Creating Community Through People, Parks, and Programs" Date: 11/25/08 To: Honorable Mayor and City Council From: Barry Bernstein, Parks and Recreation Director Subject: Parks, Open Space, and Trail System Master Plan I am seeking the City Council's approval to formally adopt the Parks, Open Space, and Trail System Master Plan which was completed earlier this year (2008). Along with the City's plan, the Parks, Open Space, and Trail System Master Plan examines the City of Hastings' current and future needs and possible additions to our parks, open space, and trail system. The plan forecasts the City of Hastings parks, open space, and trails for the upcoming ten years. I believe the City Council has received copies of this document, but should there be a need for you to receive another copy, please feel free to contact my office. It is staff's recommendation to formally adopt this plan. Civic Arena Aquatic Center Youth First 2801 Red Wing Blvd. 901 Maple Street 920 W 10`" Street Ph: (651) 480-6195 Ph: (651) 480-2392 Ph: (651) 480-6182 Fax: (651) 437-4940 Fax: (651) 437-5396 Fax: (651) 437-5396 VIII-B-3 Memo To: Mayor Hicks and City Council From: John Hinzman, Planning Director Date: December 1, 2008 Subject: 2009 CDBG Budget Application REQUEST The City Council is asked to adopt the attached resolution authorizing submittal of the 2009 Community Development Block Grant (CDBG) Application to Dakota County CDA. The $71,700 estimated allocation is budgeted as follows: • $61,770 -Assessment Abatement -Assistance for low and low\moderate income homeowners with assessments from the North Vermillion Area Improvements. • $10,000 -Fire Alarm Assistance Program -Assistance with installation of monitored fire alarm systems in mixed use buildings (mostly in the downtown area). Eligible for up to 50% of the project cost. ATTACHMENTS • Resolution • Application HASTINGS CITY COUNCIL DAKOTA COUNTY, MINNESOTA RESOLUTION NO. A RESOLUTION APPROVING THE APPLICATION OF THE CITY OF HASTINGS FOR FISCAL YEAR 2009 DAKOTA COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDING WHEREAS, the City of Hastings is a participating jurisdiction with the Dakota County CDBG Entitlement Program for Fiscal Year 2009 (ending June 30, 2010); and WHEREAS, the Dakota County Community Development Agency (CDA) is a Subgrantee of Dakota County for the administration of the CDBG Program; and WHEREAS, the Dakota County CDA has requested fiscal year 2009 CDBG applications to be submitted by December 15, 2008, based on an allocation of funds approved in the Community Development Implementation Plan. NOW, THEREFORE, BE IT RESOLVED that the City of Hastings hereby approves the following: 1. The Fiscal Year 2009 CDBG application is approved for submission to the Dakota County CDA. 2. The City Administrator and Mayor of the City of Hastings are authorized to execute the application and all agreements and documents related to receiving and using the awarded CDBG funds. 3. The Dakota County CDA is designated as the administrative entity to carry out the CDBG program on behalf of the City of Hastings, subject to future Subrecipient Agreements that may be required for specific CDBG-funded activities. Adopted by the City Council of Hastings this 1 st day of December, 2008. Ayes: _ Nays: _ Absent: ATTEST: Paul J. Hicks, Mayor Melanie Mesko Lee City Clerk I HEREBY CERTIFY that the above is a true and correct copy of resolution presented to and adopted by the City of Hastings, County of Dakota, Minnesota, on the 1St day of December, 2008, as disclosed by the records of the City of Hastings on file and of record in the office. Melanie Mesko Lee City Clerk (SEAL) This instrument drafted by: City of Hastings (JWH) 101 4th St. East Hastings, MN 55033 APPLICATION FOR COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS Application must be received by the Dakota County Community Development Agency NO LATER THAN DECEMBER 15, 2008 (for Program Year 2009, 7/01/09-6/30/10) General Information Applicant Name: City of Hastings CD District: 4 Contact Name: John Hinzman Applicant Address: 101 East 4th Street City, State, Zip: Hastings, MN 55033 Phone: 651-480-2378 Fax: 651-437-8082 Email: jhinzman@ci.hastings.mn.us Proposed Projects/Activities #1 Title: Assessment Abatement CDBG Request: $61,770 #2 Title: Fire Protection Assistance CDBG Request: $10,000 #3 Title: CDBG Request: #4 Title: CDBG Request: #5 Title: CDBG Request: Total Request: $71,770 PLEASE NOTE: AT LEAST 50% of the proposed funding must qualify as a LOW/MOD benefit and NO MORE THAN 40% of the proposed funding can be for PUBLIC SERVICES. As public services may not account for more than 15% of the County's total funding, public service requests may need to be decreased once all applications are submitted and reviewed by CDA staff. :Certification I certify that the information contained in this application is true and correct and that it contains no misrepresentations, falsifications, intentional omissions, or concealment of material facts. I further certify that no contracts have been awarded, funds committed, or construction begun on the proposed project(s), and that none will be made prior to notification from the Dakota County CDA based on HUD's issuance of a Release of Funds Notice. Signature of Authorized Official Title of Authorized Official Date PLEASE ATTACH THE RESOLUTION OF THE GOVERNING BODY SHOWING APPROVAL OF THE REQUEST FOR CDBG FUNDS I. Project/Activity Title Please complete the following Sections I-VI for EACH proposed project/activity. (For example, if 3 projects/activities are being proposed, there will be 3 sets of the following pages.) Project/Activity # 1 Project/Activity Title: Assessment Abatement I. Project/Activity Information Describe the proposed project/activity. The City of Hastings 2008 Improvement Program included street reconstruction projects involving bituminous paving, storm sewer, concrete_curb and gutter, and sidewalk\trail construction. Per City policy, all abutting property owners will be assessed for these improvements at rates averaging 4,000 - 6,000 per single family household. The City is proposing to allocate $60,000 in CDBG funding to provide assessment abatement to low and moderate income properties. Qualifying low income households would have 100 percent of their assessments abated, while qualifying moderate income households would have their assessments abated to the extent of remaining funds available. Has this Project/Activity received CDBG funding before? ®Yes - ^ No Check the eligible activity category of the proposed project/activity: (See attached definitions) ^ Acquisition/Disposition: Vacant or undeveloped property Commercial property Residential property ^ Demolition/Clearance ^ Economic Development ^ Rehabilitation Owner occupied housing Rental housing Commercial ® Public Facilities/Improvements: Buildings Infrastructure X Assessment abatement ^ Public Services (i. e. child care, recreation programs) ^ Planning ^ Homeownership Assistance: Support services (i. e. counseling) Downpayment assistance Other types of purchase financing ^ General Administration ^ Relocation Describe the project/activity schedule: Proposed Project/Activity Start Date: 7/1/09 ^ Other (please describe): Proposed Project/Activity Completion Date: 6/30/10 'Ill. CDBG National Objective CDBG funded projects/activities must meet one of the program objectives. Check the objective for which the CDBG funds will be used. ^ Low/Mod Area Benefit ^ Low/Mod Limited Clientele Benefit ® Low/Mod Housing Benefit ^ Low/Mod Jobs Benefit ^ Slum/Blight Area Benefit ^ Slum/Blight Spot Benefit ^ Urgent Need (extremely rare; used only for emergencies): If you checked the Low/Mod Area Benefit box, please answer the following: In what Census Tract/Block Group(s) do beneficiaries of your Project/Activity live? (Please include map) How many residents live in this area? What is the percentage of low and moderate-income beneficiaries? How was this documented? ^ HUD Data ^ Survey (See enclosed map) (Please include a copy of survey) If you checked the Low/Mod Housing Benefit box, please answer the following: How many Low/Mod Households will benefit? 15-20 Households (Income eligibility must be verified by written documentation) Where will this project/activity be available? (Address of property, neighborhood, city-wide) The project involves the reconstruction of 6tH 7cn Stn and Stn Streets between Vermillion Street and Spring Street; Eddv Street from halfway between Stn and 6tH Streets to 10tH Street; Spring Street between 6t" and 10tH Streets; 7tH and Stn Streets between Vermillion Street and Bailly Street Sibley Street between 6tH and Stn Streets. The project encompasses 261/2 blocks and 113 assessed properties. If you checked the Low/Mod Limited Clientele Benefit box, please answer the following: How many Low/Mod People or Households will benefit? (Please choose either people or households for each project.) How will income be verified? ^ Income Verification Request Forms ^ Eligibility Status for other Governmental Assistance program People/Households ^ Self CertlflCatlon (Must request source documentation of 20% of certifications and must inform beneficiary that all sources of income and assets must be included when calculating annual income) 2 ^ Presumed benefit (HUD presumes the following to be low and moderate-income: abused children, battered spouses, elderly persons, severely disabled persons, homeless persons, persons living with AIDS, migrant farm workers) If you checked the Low/Mod Jobs Benefit box, please answer the following: To meet the requirements of the "Jobs" National Objective, the business being assisted must enter into an agreement showing commitment that at /ease 51 % of jobs created or retained will be available to low/mod income persons. The business must also be prepared to provide a list of all jobs, detailed information about the jobs being created or retained, the selection and hiring process, and demographic information about the employees. Will this project/activity create or retain full time equivalencies (FTEs)? ^ Create ^ Retain For job(s) that are being retained, please provide evidence that the assisted business has issued a notice to affected employees or that the business has made a public announcement to that effect, OR an analysis of relevant financial records that shows the business is likely to cut back on employment in the near future without planned intervention. Will the job(s) created or retained require a special skill? ^ Yes ^ No What percent of permanent FTEs will be held by or available to low/mod income persons? If you checked the Slum/Blight Area or Slum/Blight Spot Benefit box, please answer the following: What are the boundaries of the slum/blight area or the address of the slum/blight spot? (Please provide letter from building inspector or other documentation noting deficiencies and include photos) If Slum/Blight Area, what percent of buildings are deteriorated? What deficiency will be corrected or the public improvement be? IV. Proposed Objectives and Outcomes Indicate the proposed objective and outcome of the activity/project. Outcome #1 Outcome #2 Outcome #3 Availabilit /Accessibility Affordabilit Sustainability Objective #1 ^ Accessibility for the ®Affordability for the ^Sustainability for the Suitable Living purpose of creating a purpose of creating a purpose of creating a Environment suitable living suitable living suitable living environment environment environment Objective #2 ^ Accessibility for the ®Affordability for the ^Sustainability for the Decent Housing purpose of providing purpose of providing purpose of providing decent housin decent housin decent housin Objective #3 ^ Accessibility for the ^Affordability for the ^Sustainability for the Economic purpose of creating purpose of creating purpose of creating Opportunity economic opportunities economic economic opportunities opportunities Indicate how the project/activity outcome will be measured and projected number of beneficiaries. 3 ^ People ^ Public Facilities ^ Businesses ® Households 15-20 ^ Jobs ^ Organizations ^ Housing Units ~V. Priority Needs Check the priority need from the Consolidated Plan for which the CDBG funds will be used: High Priority Needs -Housing ^ Renter, elderly, 0-50% of median income ^ Renter, small related, 0-80% of median income ^ Renter, all other, 0-50% of median income ® Owner, 0-80% of median income High Priority Needs -Community Development ^ Acquisition of Real Property ^ Disposition of Real Property ^ Parks, Recreational Facilities ® Water/Sewer Improvements ® Street Improvements ® Sidewalks ^ Clearance and Demolition ^ Clean-up of Contaminated Site ^ Senior Services ^ Youth Services ^ Rental Housing Subsidies ^ Relocation ^ Construction of Housing ^ Direct Homeownership Assistance ^ Rehabilitation of Single Unit Residential ^ Rehabilitation of Multi-Unit Residential ^ Rehabilitation of Commercial/Industrial ^ Code Enforcement ^ Commercial/Industrial Land Acq./Disposition ^ Commercial/Industrial Infrastructure Development ^ Commercial/Industrial Building Acq., Rehab ^ Planning Medium Priority Needs -Housing ^ Renter, elderly, 51 -80% of median income ^ Renter, large related, 0-80% of median income Medium Priority Needs -Community Development ^ Senior Centers ^ Homeless Facilities ^ Youth Centers ^ Solid Waste Disposal Improvements ^ Flood Plain Improvements ^ Handicapped Services ^ Transportation Services ^ Battered and Abused Spouses Services ^ Crime Awareness ^ Fair Housing Activities ^ Public Housing Modernization ^ Rehabilitation of Other Publicly Owned Residential ^ Residential Historic Preservation ^ Non-Residential Historic Preservation ^ Other Commercial/Industrial Improvements ^ Economic Development Non-Profit Assistance ^ Economic Development Technical Assistance ^ Micro-Enterprise Assistance Low Priority Needs -Community Development These activities should be funded with sources other than CDBG. Privately Owned Utilities Handicapped Centers Neighborhood Facilities Child Care Centers Substance Abuse Services Employment Training Child Care Services Abused and Neglected Child Services TenanbLandlord Counseling 4 V!: Project Budget. Provide the total project cost and CDBG request. Total Project Cost: $3,764,000 Total CDBG Request: $61,770 Describe all other funding sources. CDBG Percent of Total Cost: 86% Source of Funds Amount Committed Pending Assessments $550,800 ^ Water\Sewer Fund $1,301,000 ^ Bonded Debt $1,912,000 ^ Please itemize project expenses, using the following guidance as applicable: • Acquisition & Improvement Costs -Include purchase price, closing costs, site improvements, clearance of toxic contaminants, and other acquisition and improvement costs • Construction/Rehabilitation Costs -Include site improvements, construction (labor, materials, supplies), installation, permits and other construction/rehabilitation costs • Professional Fees and Personnel Costs -Include architectural, engineering and code inspection fees, surveys, appraisals, legal fees, hazardous materials surveys, project management, and other professional/personnel fees • Other Development Costs -Include relocation, financing costs, environmental reviews, environmental studies, and other development costs • Eligible Costs for Planning Projects -Include professional services, project management costs, and other planning costs Itemized Use of Funds/Expenses Costs CDBG Funds Requested Construction/Rehabilitation Costs $3,213,000 $61,770 Professional Fees and Personnel Costs $551,000 Total: $3,764,000 $61,770 2 P/ease review each section for comp/eteness, Each project/activity shou/d have separate Sections I through VI, 3 CDBG ELIGIBLE ACTIVITIES DEFINITIONS The following are summary definitions of Community Development Block Grant Eligible Activities: Please Note: Although an activity may be deemed eligible for CDBG funding, it does not guarantee funding. The Community Development Needs for the CDBG Program in the Comprehensive Plan sets forth the priority of needs and as such, dictates which types of eligible activities maybe funded in a given year. CDBG funds may NOT be used for costs attributable to a building used for the general conduct of government or used for political activities. Acquisition/Disposition: The use of CDBG funds to acquire real property, in whole or in part, by purchase, long-term lease, donation, or otherwise, for any public purpose. Real property to be acquired may include: land, air rights, easements, water rights, right-of-ways, buildings and other property improvements, or other interests in real property. DemolitionlClearance: Clearance, demolition, and removal of buildings and improvements including movement of structures to other sites. Economic Development Activities: Economic development activities may include, but are not limited to: (1) Construction by the grantee or subrecipient of a business incubator designed to provide inexpensive space and assistance to new firms to help them become viable businesses, (2) Loans to pay for the expansion of a factory or commercial business, and (3) Providing training needed by persons on welfare to enable them to qualify for jobs created by CDBG-assisted special economic development activities. The level of public benefit to be derived from the economic development activity must be appropriate given the amount of CDBG assistance. Rehabilitation: Rehabilitation related activities may include single-family rehabilitation, multi-family rehabilitation, energy efficiency improvements, public housing modernization, and rehabilitation of commercial properties. General Administration: CDBG funds may be used for the general administration costs incurred by a subrecipient to administer their CDBG program. Administration costs directly associated with a CDBG activity should be part of the activity as project administration. Relocation: CDBG funds may be used for relocation payments and assistance to displaced persons, including individuals, families, businesses, non-profits, and farms, where required under section 570.606 of the regulations (pursuant to the Uniform Relocation Act). Public Facilitiesllmprovements: CDBG funds may be used by the grantee or other public or private nonprofit entities for the acquisition (including long term leases for periods of 15 years or more), construction, reconstruction, rehabilitation (including removal of architectural barriers to accessibility), or installation, of public improvements or facilities. Buildings for the general conduct of government cannot be acquired or improved with CDBG funds. This includes neighborhood facilities, firehouses, public schools, and libraries, as well as water and/or sewer treatment plants. The regulations further specify that facilities that are designed for use in providing shelter for persons having special needs are considered to be public facilities. Public Services: CDBG funds may be used to provide public services (including labor, supplies, and materials), provided that each of the following criteria is met: 1) The public service must be either a new service or a quantifiable increase in the level of service; and 2) The amount of CDBG funds obligated within a program year to support public service activities under this category may not exceed 40% of the City's allocation and the total public services of all Subrecipients may not exceed 15% of the total grant awarded to Dakota County for that year. Planning: Includes studies, analysis, data gathering, preparation of plans, and identification of actions that will implement plans. The types of plans which may be paid for with CDBG funds include, but are not limited to: Comprehensive plans; Individual project plans; Community development plans, Capital improvement programs; Small area and neighborhood plans; Environmental and historic preservation studies; and Functional plans (such as plans for housing, land use, energy conservation, or economic development). Homeownership Assistance: Homeownership assistance activities may include financial assistance for downpayments, closing costs or other part of the purchase process and counseling for pre-purchase, post-purchase or foreclosure prevention. 4 I. Project/Activity Title Please complete the following Sections I-VI for EACH proposed project/activity. For example, if 3 projects/activities are being proposed, there will be 3 sets of the following pages.) Project/Activity # 2 Project/Activity Title: Fire Protection Assistance I' Project/Activity Information Describe the proposed project/activity. The City of Hastings has passed an ordinance establishing a monitored fire alarm system in mixed occupancy buildings when one of the occupancies is residential. This ordinance was adopted in an effort to raise the level of fire safety to citizens living in mixed use buildings. CDBG funding will be available to individual businesses to make the improvements Has this Project/Activity received CDBG funding before? ®Yes ^ No Check the eligible activity category of the proposed project/activity: (See attached definitions) ^ Acquisition/Disposition: Vacant or undeveloped property Commercial property Residential property ^ Demolition/Clearance ^ Economic Development ® Rehabilitation Owner occupied housing X Rental housing X Commercial ^ General Administration ^ Relocation ^ Public Facilities/Improvements: Buildings Infrastructure Assessment abatement ^ Public Services (i. e. child care, recreation programs) ^ Planning ^ Homeownership Assistance: Support services (i. e. counseling) Downpayment assistance Other types of purchase financing ^ Other (please describe): Describe the project/activity schedule: Proposed Project/Activity Start Date: 7/1 /09 Proposed Project/Activity Completion Date: 6/30/10 5 III. CDBG National Objective CDBG funded projects/activities must meet one of the program objectives. Check the objective for which the CDBG funds will be used. ^ Low/Mod Area Benefit ^ Low/Mod Limited Clientele Benefit ® Low/Mod Housing Benefit ^ Low/Mod Jobs Benefit ^ Slum/Blight Area Benefit ^ Slum/Blight Spot Benefit ^ Urgent Need (extremely rare; used only for emergencies): If you checked the Low/Mod Area Benefit box, please answer the following: In what Census Tract/Block Group(s) do beneficiaries of your Project/Activity live? (Please include map) How many residents live in this area? What is the percentage of low and moderate-income beneficiaries? How was this documented? ^ HUD Data ^ Survey (See enclosed map) (Please include a copy of survey) If you checked the Low/Mod Housing Benefit box, please answer the following: How many Low/Mod Households will benefit? 2-5 Households (Income eligibility must be verified by written documentation) Where will this project/activity be available? (Address of property, neighborhood, city-wide) Funds will be available for use in mixed use commercial\residential buildings Most of eligible buildings will be located within the historic downtown area A few eligible buildings exist on south Vermillion Street. If you checked the Low/Mod Limited Clientele Benefit box, please answer the following: How many Low/Mod People or Households will benefit? (Please choose either people or households for each project.) How will income be verified? ^ Income Verification Request Forms ^ Eligibility Status for other Governmental Assistance program People/Households ^ Self CertlflCatlOn (Must request source documentation of 20% of certifications and must inform beneficiary that a// sources of income and assets must be included when calculating annual income) ^ Presumed benefit (HUD presumes the following to be low and moderate-income: abused children, battered spouses, elderly persons, severel disabled persons, homeless persons persons livin with AIDS mi rant farm wor 6 If you checked the Low/Mod Jobs Benefit box, please answer the following: To meet the requirements of the "Jobs" National Objective, the business being assisted must enter into an agreement showing commitment that at lease 51 % of jobs created or retained will be available to low/mod income persons. The business must also be prepared to provide a list of all jobs, detailed information about the jobs being created or retained, the selection and hiring process, and demographic information about the employees. Will this project/activity create or retain full time equivalencies (FTEs)? ^ Create ^ Retain For job(s) that are being retained, please provide evidence that the assisted business has issued a notice to affected employees or that the business has made a public announcement to that effect, OR an analysis of relevant financial records that shows the business is likely to cut back on employment in the near future without planned intervention. Will the job(s) created or retained require a special skill? ^ Yes ^ No What percent of permanent FTEs will be held by or available to low/mod income persons? If you checked the Slum/Blight Area or Slum/Blight Spot Benefit box, please answer the following: What are the boundaries of the slum/blight area or the address of the slum/blight spot? (Please provide letter from building inspector or other documentation noting deficiencies and include photos) If Slum/Blight Area, what percent of buildings are deteriorated? What deficiency will be corrected or the public improvement be? IV. Proposed Objectives and Outcomes. Indicate the proposed objective and outcome of the activity/project. Outcome #1 Outcome #2 Outcome #3 Availabilit /Accessibilit Affordabilit Sustainabilit Objective #1 ^ Accessibility for the ^ Affordability for the ®Sustainability for the Suitable Living purpose of creating a purpose of creating a purpose of creating a Environment suitable living suitable living suitable living environment environment environment Objective #2 ^ Accessibility for the ^ Affordability for the ®Sustainability for the Decent Housing purpose of providing purpose of providing purpose of providing decent housin decent housin decent housin Objective #3 ^ Accessibility for the ^ Affordability for the ®Sustainability for the Economic purpose of creating purpose of creating purpose of creating Opportunity economic opportunities economic economic 0 ortunities o ortunities Indicate how the project/activity outcome will be measured and projected number of beneficiaries. ^ People ® Households 22=5 ^ Housing Units 7 ^ Public Facilities ^ Organizations ^ Jobs ®Businesses 22=5 V. Priority .Needs, Check the priority need from the Consolidated Plan for which-the CDBG funds will be used: High Priority Needs -Housing ^ Renter, elderly, 0-50% of median income ^ Renter, small related, 0-80% of median income ^ Renter, all other, 0-50% of median income ^ Owner, 0-80% of median income High Priority Needs -Community Development ^ Acquisition of Real Property ^ Disposition of Real Property ^ Parks, Recreational Facilities ^ Water/Sewer Improvements ^ Street Improvements ^ Sidewalks ^ Clearance and Demolition ^ Clean-up of~ontaminated Site ^ Senior Services ^ Youth Services ^ Rental Housing Subsidies ^ Relocation ^ Construction of Housing ^ Direct Homeownership Assistance ^ Rehabilitation of Single Unit Residential ® Rehabilitation of Multi-Unit Residential ® Rehabilitation of Commercial/Industrial ^ Code Enforcement ^ Commercial/Industrial Land Acq./Disposition ^ Commercial/Industrial Infrastructure Development ^ Commercial/Industrial Building Acq., Rehab ^ Planning Medium Priority Needs -Housing ^ Renter, elderly, 51-80% of median income ^ Renter, large related, 0-80% of median income Medium Priority Needs -Community Development ^ Senior Centers ^ Homeless Facilities ^ Youth Centers ^ Solid Waste Disposal Improvements ^ Flood Plain Improvements ^ Handicapped Services ^ Transportation Services ^ Battered and Abused Spouses Services ^ Crime Awareness ^ Fair Housing Activities ^ Public Housing Modernization ^ Rehabilitation of Other Publicly Owned Residential ^ Residential Historic Preservation ^ Non-Residential Historic Preservation ^ Other Commercial/Industrial Improvements ^ Economic Development Non-Profit Assistance ^ Economic Development Technical Assistance ^ Micro-Enterprise Assistance Low Priority Needs -Community Development These activities should be funded with sources other than CDBG. Privately Owned Utilities Handicapped Centers Neighborhood Facilities Child Care Centers Substance Abuse Services Employment Training Child Care Services Abused and Neglected Child Services TenanbLandlord Counseling 8 Vf.. Project Budget Provide the total project cost and CDBG request. Total Project Cost: $120,000 Total CDBG Request: $10,000 CDBG Percent of Total Cost: 14% Describe all other funding sources. Source of Funds Amount Committed Pending Building Owner Contributions $87,789 ^ Existing CDBG Funds $32,211 ® ^ ^ ^ Please itemize project expenses, using the following guidance as applicable: • Acquisition & Improvement Costs -Include purchase price, closing costs, site improvements, clearance of toxic contaminants, and other acquisition and improvement costs • Construction/Rehabilitation Costs -Include site improvements, construction (labor, materials, supplies), installation, permits and other construction/rehabilitation costs • Professional Fees and Personnel Costs -Include architectural, engineering and code inspection fees, surveys, appraisals, legal fees, hazardous materials surveys, project management, and other professional/personnel fees • Other Development Costs -Include relocation, financing costs, environmental reviews, environmental studies, and other development costs • Eligible Costs for Planning Projects -Include professional services, project management costs, and other planning costs Itemized Use of Funds/Expenses Costs CDBG Funds Requested Construction\Rehab Costs $120,000 $10,000 Total: $120,000 $10,000 P/ease review each section for comp/eteness, 9 CDBG ELIGIBLE ACTIVITIES DEFINITIONS The following are summary definitions of Community Development Block Grant Eligible Activities: Please Note: Although an activity may be deemed eligible for CDBG funding, it does not guarantee funding. The Community Development Needs for the CDBG Program in the Comprehensive Plan sets forth the priority of needs and as such, dictates which types of eligible activities maybe funded in a given year. CDBG funds may NOT be used for costs attributable to a building used for the general conduct of government or used for political activities. Acquisition/Disposition: The use of CDBG funds to acquire real property, in whole or in part, by purchase, long-term lease, donation, or otherwise, for any public purpose. Real property to be acquired may include: land, air rights, easements, water rights, right-of-ways, buildings and other property improvements, or other interests in real property. Demolition/Clearance: Clearance, demolition, and removal of buildings and improvements including movement of structures to other sites. Economic Development Activities: Economic development activities may include, but are not limited to: (1) Construction by the grantee or subrecipient of a business incubator designed to provide inexpensive space and assistance to new firms to help them become viable businesses, (2) Loans to pay for the expansion of a factory or commercial business, and (3) Providing training needed by persons on welfare to enable them to qualify for jobs created by CDBG-assisted special economic development activities. The level of public benefit to be derived from the economic development activity must be appropriate given the amount of CDBG assistance. Rehabilitation: Rehabilitation related activities may include single-family rehabilitation, multi-family rehabilitation, energy efficiency improvements, public housing modernization, and rehabilitation of commercial properties. General Administration: CDBG funds may be used for the general administration costs incurred by a subrecipient to administer their CDBG program. Administration costs directly associated with a CDBG activity should be part of the activity as project administration. Relocation: CDBG funds may be used for relocation payments and assistance to displaced persons, including individuals, families, businesses, non-profits, and farms, where required under section 570.606 of the regulations (pursuant to the Uniform Relocation Act). Public Facilities/Improvements: CDBG funds may be used by the grantee or other public or private nonprofit entities for the acquisition (including long term leases for periods of 15 years or more), construction, reconstruction, rehabilitation (including removal of architectural barriers to accessibility), or installation, of public improvements or facilities. Buildings for the general conduct of government cannot be acquired or improved with CDBG funds. This includes neighborhood facilities, firehouses, public schools, and libraries, as well as water and/or sewer treatment plants. The regulations further specify that facilities that are designed for use in providing shelter for persons having special needs are considered to be public facilities. Public Services: CDBG funds may be used to provide public services (including labor, supplies, and materials), provided that each of the following criteria is met: 1) The public service must be either a new service or a quantifiable increase in the level of service; and 2) The amount of CDBG funds obligated within a program year to support public service activities under this category may not exceed 40% of the City's allocation and the total public services of all Subrecipients may not exceed 15% of the total grant awarded to Dakota County for that year. Planning: Includes studies, analysis, data gathering, preparation of plans, and identification of actions that will implement plans. The types of plans which may be paid for with CDBG funds include, but are not limited to: Comprehensive plans; Individual project plans; Community development plans, Capital improvement programs; Small area and neighborhood plans; Environmental and historic preservation studies; and Functional plans (such as plans for housing, land use, energy conservation, or economic development). Homeownership Assistance: Homeownership assistance activities may include financial assistance for downpayments, closing costs or other part of the purchase process and counseling for pre-purchase, post-purchase or foreclosure prevention. 11 CITY OF HASTINGS, MINNESOTA VIII-C-1 ORDINANCE N0.2008-15, THIRD SERIES An Ordinance of the City of Hastings Amending the Implementation Date for Fire Alarm Systems and Installations BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF HASTINGS: A. HASTINGS CITY CODE CHAPTER 9, SECTION 93.28 OF THE HASTINGS CITY CODE IS AMENDED AS FOLLOWS: Subd. 9. A. All new construction structures that meet the intent of this ordinance where building permits were issued on or after May 31, 2007. B. All existing structures that meet the intent of this ordinance effective May 31,2983.2011. Effective Date. B. VIOLATIONA MISDEMEANOR. Every person violates a section, subdivision, paragraph or provision of this chapter when they perform an act thereby prohibited or declared unlawful, or fails to act when such failure is thereby prohibited or declared unlawful, and upon conviction thereof, shall be punished as for a misdemeanor. ADOPTED by the Hastings City Council on this _ day of December 2008. CITY OF HASTINGS Paul J. Hicks, Mayor ATTEST: Melanie Mesko Lee, City Clerk