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Home My WebLink About20081103 - Minutes 20081020Hastings, Minnesota City Council October Z0, 2008 The City Council of the City of Hastings, Minnesota met in a regular meeting on Monday October 20, 2008 at 7:00 PM in the Council Chambers at the Hastings City Hall, 101 East 4`h Street, Hastings, Minnesota. Members Present: Mayor Hicks, City Councilmembers Alongi, Hazlet, Slavik, Elling Schultz, Hollenbeck, Riveness Members Absent: None Staff Present: City Administrator Dave Osberg City Attorney Dan Fluegel Assistant City Administrator Melanie Mesko Lee Public Works Director Tom Montgomery City Engineer Nick Egger Fire & EMS Director Mike Schutt Parks & Recreation Director Barry Bernstein Approval of Minutes Mayor Hicks asked if there were any corrections or additions to the minutes of the regular meeting on Monday, October 6, 2008. Hearing none, the minutes were approved as presented. Presentation-Holiday Wreaths and Pole Wraps for Downtown Area by Downtown Business Association Kevin Hoeschen, president of the Downtown Business Association presented a sample of new wreaths and pole wraps purchased for downtown. Presentation-Youth Recycling Program Randy Triplett of Waste Management presented Cub Scout Troop #278 with a check for recent recycling efforts. The next group will be Cub Scout Troop #444. Consent Agenda Moved by Councilmember Hollenbeck, seconded by Councilmember Schultz to move Item 6: Resolution-Accept Donation of Holiday Decorations by Downtown Business Association under Administration for amendment. 7 Ayes; Nays, none. Moved by Councilmember Schultz, seconded by Councilmember Slavik to approve the Consent Agenda as amended. 7 ayes; nays, none. i. Pay Bills as Audited 2. Resolution-Adopting the Dakota County All-Hazard Mitigation Plan 3. Amend Previous Authorization to Hire Paid On-Call Firefighters 4. LeDuc Transfer Agreement 5. Budget Adjustment & Transfer-City Hall Lobby Project 6. Resolution-Accept Donation of Holiday Decorations by Downtown Business Association -moved to Administration 7. Pay Estimate #5-Project 2001-1:North Vermillion Area Improvements: Ryan Contracting Co. ($79,741.53) City of Hastings City Council Minutes October 20, 2008 Page Z of 4 8. Pay Estimate #3-Project 2008-2: Downtown Sewer and Watermain: Pember Companies ($453,280.95) 4. Final Pay Estimate-Public Works Concrete Improvements: Midwest Concrete Specialists ($58,407.77) l0. Highway #61 Bridge Visual Quality Committee Appointment t 1. Levee Park Task Force Appointment 2. Approve Agreement with Ratwick, Roszak and Maloney for Public Sector Labor Consultant Services 13. Mutual Police Assistance Agreement-Dakota County Traffic Safety Group 14. Winter Storage Agreement for Mississippi River Boat Dock and Hub's Marina 15. Budget Transfer/Rollover--Youth First 16. Resolution-Extend Development Approval #2005-62: Westview Commons Offce Building (Stotko) Resolutions on_file. Public Hearing-Ordinance Amendment Relating to Discharge of Firearms/LTse of Bow and Arrow in a Wildlife Management Area Parks & Recreation Director Bernstein and Mike Martinez and Bob Welsh from the DNR introduced the item and provided some background on the proposed changes. Mayor Hicks opened the public hearing at 7:20 p.m. Pete Likes, 3000 East 4`~' Street, suggested the Council consider including a buffer zone as part of this ordinance amendment and allowing discharge of firearms. Hearing no further comments, Mayor Hicks closed the public hearing at 7:24 p.m. Second Reading/Ordinance Amendment-Relating to Discharge of Firearms/Use of Bow and Arrow in a Wildlife Management Area There was discussion about the process of establishing a buffer zone, compliance, recommended size of a buffer, neighborhood involvement, deer management, and conservation officer monitoring. Alongi stated that he was concerned that additional neighborhood questions remain unanswered. Mayor Hicks stated support for the buffer, indicating that this is the first time the discharge of firearms and use of bow & arrow is permitted in City limits. Moved by Councilmember Schultz, seconded by Councilmember Alongi to approve the second reading and ordinance amendment as presented. 7 Ayes; nays none. Ordinance on file. Moved by Councilmember Alongi, seconded by Councilmember Slavik to direct staff to prepare a resolution for the November 3 Council meeting, supporting the creation of a buffer zone. 7 Ayes; nays none. Public Hearing-Ordinance Amendment Allowing Above Ground Storage Tanks in the Industrial Park Schutt introduced the item. Mayor Hicks opened the public hearing at 7:39 p.m. Hearing no comments, Mayor Hicks closed the public hearing at 7:39 p.m. Second Reading/Ordinance Amendment-Allowing Above Ground Storage Tanks in the Industrial Park Discussion about safety and monitoring measures in place. Schutt stated that fire and pollution control requirements are in pace to regulate this type of storage. Moved by Councilmember Hazlet, seconded by Councilmember Riveness to approve the ordinance amendment as presented. 7 Ayes; Nays, none. City of Hastings October 20, 2008 City Council Minutes Pale 3 of 4 Public Hearing-Assessment Hearing for the 2007 Street and Utility Improvement Programs City Engineer Egger introduced Project 2007-1: 5"' Street Area. Mayor Hicks opened the public hearing at 7:47 p.m. Charles Stellick, S I 0 5`h Street West, requested some consideration on the cost of the assessment as a result of the loss of two mature maple trees and subsequent loss of value to his property. Hearing no further comments, Mayor Hicks closed the public hearing at 7:51 p.m. Egger stated that staff has talked with all property owners who suffered a loss of a significant tree and more substantial trees were offered for replacement. There was discussion about what a contractor's responsibility is for tree preservation or replacement. Additional discussion on financial consideration for future instances. The Operations Committee of the Council will review this issue. Moved by Councilmember Hazlet, seconded by Councilmember Hollenbeck to approve the assessment as presented. 7 Ayes; Nays, none. Resolution on file. City Engineer Egger introduced Project 2007-2: Quiet Zone Improvement. Mayor Hicks opened the public hearing at 8:06 p.m. Hearing no conunents, Mayor Hicks closed the public hearing at 8:06 p.m. Moved by Councilmember Slavik, seconded by Councilmember Hollenbeck to approve the assessment as presented. 7 Ayes; Nays, none. Resolution on file. Approve Agreement with Hydro Green Energy and Amendment to Existing Army Corps of Engineers Memorandum of Agreement Public Works Director Montgomery introduced the item and provided background information. Moved by Councilmember Slavik, seconded by Councilmember Schultz to approve the agreements as presented. 7 Ayes, Nays, None. Establish Guidelines for Ruth Doffing Trust Funds Moved by Councilmember Schultz, seconded by Councilmember Riveness to approve the guidelines as presented. 7 Ayes, Nays, None. Authorize Expenditure of Ruth Doffing Trust Funds for Library Purposes Moved by Councilmember Slavik, seconded by Councilmember Hazlet to approve the expenditure as presented. 7 Ayes, Nays, None. Resolution-Accept Donation of Holiday Decorations by Downtown Business Association Councilmember Hollenbeck requested that an additional condition be added, requiring the City to notify the DBA if the decorations are in need of repair or replacement. Moved by Councilmember Hollenbeck, seconded by Councilmember Alongi to approve the resolution as amended. 7 Ayes; Nays, none. Resolution on file. City of Hastings Cih~ Council Minutes October 20, 2008 Page 4 of 4 Reports from Councilmembers: Mayor Hicks announced the following upcoming events: • Thursday, November 6-Levee Park Task Force Meeting at City Hall at 7:00 a.m. • Tuesday, October 21-Bridge Replacement Public Information Meeting at City Hall from 3:30 - 6:30, with presentations at 4 and 5:30 p.m. • Thursday, October 30-Youth First Halloween Party at 5:30 p.m. at the HHS commons Adjournment Moved by Councilmember Alongi, seconded by Councilmember Riveness to adjourn the meeting at 8:32 p.m. 7 Ayes, nays, None. Paul J. Hicks Mayor Melanie Mesko Lee City CIerk