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HomeMy WebLinkAbout20081103 - CCPacketCITY OF HASTINGS CITY COUNCIL AGENDA Monday, November 3, 2005 I. CALL TO ORDER II. ROLL CALL III. DETERMINATION OF QUORUM V. APPROVAL OF MINUTES Approve Minutes of the Regular Meeting on October 20, 2008 V. COUNCIL ITEMS TO BE CONSIDERED 7:00 PM VI. CONSENT AGENDA The items an the Consent ~igenda ar°e to be acted upon by the City Council in a single motion. There tivill he no discussion on these items unless a Corrncil~rlember or citizen so requests, in which event the items will be removed f om the Consent Agenda to the appropriate Department for discussion. 1. Pay Bills as Audited 2. Resolution-Accepting Donation of Lumber from United Building Centers for Construction of Dugouts at Veterans Park 3. Resolution-Accepting Donation of Lumber from Pro-Build for Construction of Dugouts at Veterans Park 4. Resolution-Accepting Donation of $250 from Modern 1~Voodmen of America for Trees at City Parks 5. Resolution-Accepting Donation for Youth First Halloween Party b. Resolution-Accepting Donation of $50 from John and Suzanne Schmitz for Hastings K- ~ Program 7. Approve Revised Employee Handbook S. Finance Department Third Quarter Report 9. Accept Bid----Tier Z Skate Park Equipment I0. Resolution--~-Declare as Excess: Public Works S-IO Pickup Tn~ck ~ l . City Offices Hours on Friday December 26, 2008 12. Resolution ~--Accepting Donation of $225 from Hastings Area Chamber of Commerce and Tourism Bureau 13. Consider Ordinance Change -Demolition of Homes in OHDS VII. AWARDING OF CONTRACTS AND PUBLIC HEARINGS VIII. REPORTS FROM CITY STAFF A. Public WOrks B. Planning C. Administration l . Amended LeDuc Operating Agreement 2. Memorandum of Understanding-DNR & Freitag Property 3. Resolution-In Support of Firearm Safety Zone IX. COMMENTS FROM AUDIENCE: X. UNFINISHED BUSINESS: XI. NEW BUSINESS: XII. REPORTS FROM CITY COMMITTEES, OFFICERS, COUNCILMEMBERS: XIII. ADJOURNMENT: Special City Council Meeting on Thursday, November 6, 2005 at 5:00 p.m. Next Regular Council Meeting an Monday, November I7, 2008 at '1:00 p.m. Hastings, Minnesota City Council Uctober 24, 2008 The City Council of the City of Hastings, Minnesota met in a regular meeting on Monday October 20, 2008 at 7:00 PM in the Council Chambers at the Hastings City Hall, IoI East 4`~ Street, Hastings, Minnesota. Members Present: Mayor Hicks, City Councilmembers Alongi, Hazlet, Slavik, Elling Schultz, Hollenbeck, Riveness Members Absent: None Staff Present: City Administrator Dave Osberg City Attorney Dan Fluegel Assistant City Administrator Melanie Mesko Lee Public UVorks Director Tom Montgomery City Engineer Nick Egger Fire & EMS Director Mike Schutt Parks & Recreation Director Barry Bernstein Approval of Minutes Mayor Hicks asked if there were any corrections or additions to the minutes of the regular meeting on Monday, October b, 2008. Hearing none, the minutes were approved as presented. Presentation-Holiday Wreaths and Pole Wraps for Downtown Area by Downtown Business Association Kevin Hoeschen, president of the Downtown Business Association presented a sample of new wreaths and pole wraps purchased for downtown. Presentation~Youth Recycling Program Randy Triplett of waste Management presented Cub Scout Troop #27$ with a check for recent recycling efforts. The nest group will be Cub Scout Troop #444. Consent Agenda Moved by Councilmember Hollenbeck, seconded by Councilmember Schultz to move item b: Resolution----Accept Donation of Holiday Decorations by Downtown Business Association under Administration for amendment. 7 Ayes; Nays, none. Moved by Councilmember Schultz, seconded by Councilmember Slavik to approve the Consent Agenda as amended. 7 ayes; nays, none. t. Pay Bills as Audited 2. Resolution-Adopting the Dakota County AI1-Hazard Mitigation Plan 3. Amend Previous Authorization to Hire Paid On-Call Firefighters 4. LeDuc Transfer Agreement 5. Budget Adjustment & Transfer-City Hall Lobby Project 6. Resolution-Accept Donation of Holiday Decorations by Downtown Business Association -moved to Administration 7. Pay Estimate #5-Project 2002-1: North Vermillion Area Improvements: Ryan Contracting Co. ($79,741.53) City of Hastings October 24, 2408 City Council Minutes - ~ Page 2 of 4 8. Pay Estimate #3-Project 20Q8-2: Downtown Sewer and Watermain: Pember Companies ($453,280.95) 9. Final Pay Estimate-Public Works Concrete Improvements: Midwest Concrete Specialists ($58,407.77) 10. Highway #61 Bridge Visual Quality Committee Appointment t t . Levee Park Task Force Appointment 2. Approve Agreement with Ratwick, Roszak and Maloney for Public Sector Labor Consultant Services t3. Mutual Poliee Assistance AgreementDakota County Traffic Safety Group t4. Winter Storage Agreement for Mississippi River Boat Dock and Hub's Marina 15. Budget Transfer/Rollover-Youth First 16. Resolution-Extend Development Approval #2005-62: Westview Commons Office Building (Stotko) Resolutions on.file. Public Hearing-ordinance Amendment Relating to Discharge of FirearmslUse of Bow and Arrow in a Wildlife Management Area Parks & Recreation Director Bernstein and Mike Martinez and Bob Welsh from the DNR introduced the item and provided some background on the proposed changes. Mayor Hicks opened the public hearing at 7:20 p.m. Pete Likes, 3000 East 4`~' Street, suggested the Council consider including a buffer zone as part of this ordinance amendment and allowing discharge of f rearms. Hearing no further comments, Mayor Hicks closed the public hearing at 7:24 p.m. Second ReadinglUrdinanceAmendment-Relating to Discharge of FirearmslUse of Bow and Arrow in a wildlife Management Area There was discussion about the process of establishing a buffer zone, compliance, recommended size of a buffer, neighborhood involvement, deer management, and conservation off cer monitoring. Alongi stated that he was concerned that additional neighborhood questions remain unanswered. Mayor Hicks stated support for the buffer, indicating that this is the first time the discharge of firearms and use of bow & arrow is permitted in City limits. Moved by Councilmember Schultz, seconded by Councilmember Alongi to approve the second reading and ordinance amendment as presented. 7 Ayes; nays none. ~rclinance on file. Moved by Councilmember Alongi, seconded by Councilmember Slavik to direct staff to prepare a resolution for the November 3 Council meeting, supporting the creation of a buffer zone. 7 Ayes; nays none. Public Hearing---Grdinance Amendment Allowing Above Ground Storage Tanks in the industrial Park Schutt introduced the item. Mayor Hicks opened the public hearing at 7:39 p.m. Hearing no comments, Mayor Hicks closed the public hearing at 7:39 p.m. Second ReadinglOrdinanceAmendment-Allowing Above Ground Storage Tanks in the Yndustrial Park Discussion about safety and monitoring measures in place. Schutt stated that fire and pollution control requirements are in place to regulate this type of storage. Moved by Councilmember Hazlet, seconded by Councilmember Riveness to approve the ordinance amendment as presented. 7 Ayes; Nays, none. City of Hastings Uctober 20, 20x8 City Council Minutes Page 3 of 4 Public Hearing-Assessment Hearing for the 2007 Street and Utility improvement Programs City Engineer Egger introduced Project 2007-1: 5th Street Area. Mayor Hicks opened the public hearing at 7:47 p.m. Charles Stellick, 5I 0 5th Street west, requested same consideration on the cost of the assessment as a result of the loss of two mature maple trees and subsequent loss of value to his property. Hearing no further comments, Mayor Hicks closed the public hearing at 7:5I p.m. Egger stated that staff has talked with all property owners who suffered a loss of a significant tree and more substantial trees were offered for replacement. There was discussion about what a contractor's responsibility is for tree preservation or replacement. Additional discussion on f nancial consideration for future instances. The operations Committee of the Council will review this issue. Moved by Councilmember Hazlet, seconded by Councilmember Hollenbeck to approve the assessment as presented. 7 Ayes; Nays? none. .Resolution on.~l~. City Engineer Egger introduced Project 2007-2: Quiet Zone Improvement. Mayor Hicks opened the public hearing at $:0~ p.m. Hearing no comments, Mayor Hicks closed the public hearing at S:Ob p.m. Moved by Councilmember Slavik, seconded by Councilmember Hollenbeck to approve the assessment as presented. 7 Ayes; Nays, none. Resolution ou~le. Approve Agreement with Hydro Green Energy and Amendment to Existing Army Corps of Engineers Memorandum of Agreement Public ~Uorks Director Montgomery introduced the item and provided background information. Moved by Councilmember Slavik, seconded by Councilmember Schultz to approve the agreements as presented. 7 Ayes, Nays, None. Establish Guidelines far Ruth Doffing Trust Funds Moved by Councilmember Schultz, seconded by Councilmember Riveness to approve the guidelines as presented. 7 Ayes, Nays, None. Authorize Expenditure of Ruth Doffing Trust Funds for Library Purposes Moved by Councilmember Slavik, seconded by Councilmember Hazlet to approve tlae expenditure as presented. 7 Ayes, Nays, None. Resolution--Accept Donation of Holiday Decorations by Downtown Business Association Councilmember Hollenbeck requested that an additional condition be added, requiring the City to notify the DBA if the decorations are in need of repair or replacement. Moved by Councilmember Hallenbeck, seconded by Councilmember Alongi to approve the resolution as amended. 7 Ayes; Nays, none. Resolution on, frle. City of Hastings Citrf Council Nlinates October 20, 2008 Page 4 of 4 Reports from Councilmembers: Mayor Hicks announced the following upcoming events: • Thursday, November 6-Levee Park Task Force Meeting at City Hall at 7:00 a.m. • Tuesday, actaber 21-Bridge Replacement Public Information Meeting at City Hall from 3:30 - 6:30, with presentations at 4 and 5:30 p.m. • Thursday, October 30--Youth First Halloween Party at 5:30 p.m. at the HHS commons Adjournment Moved by Councilmember Alongi, seconded by Councilmember Riveness to adjourn the meeting at 8:32 p.m. 7 Ayes, nays, None. Paul ~. H1Cks Mayor Melanie Mesko Lee City Clerk VI-1 ~~ To: City Council From: Becky Kline, Finance Department Date: 10/28/2008 The attached Department Report itemizes vouchers that were paid on October 28, 2008. Thank you. 10-28-2008 08:37 AM C O U N C I L R E P O R T PAGE: 1 DEPARTMENT FUND VENDOR NAME ___ DESCRIPTION AMOUNT NON-DEPARTMENTAL GENERAL COUNCIL & MAYOR GENERAL ADMINISTRATION GENERAL CITY CLERK FINANCE LEGAL GENERAL MISCELLANEOUS V R & B ASSOCIATES DELTA DENTAL PLAN OF MINNESOTA WELLS FARGO BANK/ CREDIT CARD CANON FINANCIAL SERVICES INC SELECT ACCOUNT GRAPHIC DESIGN NEOPOST LEASING NEXTEL COMMUNICATIONS WELLS FARGO BANK/ CREDIT CARD SELECT ACCOUNT HRG TECHNOLOGY GROUP ALLINA OCC MED MISCELLANEOUS V CITY OF WILSONVILLE RZVERTOWN NEWSPAPER LABORATORY CORPORATION OF AMERICA HOLD NEXTEL COMMUNICATIONS WELLS FARGO BANK/ CREDIT CARD GENERAL SELECT ACCOUNT MN TREASURY MANAGEMENT ASSN. NEXTEL COMMUNICATIONS WELLS FARGO BANK/ CREDIT CARD GENERAL FLUEGEL & MOYNIHAN PA FACILITY MANAGEMENT GENERAL SELECT ACCOUNT NEXTEL COMMUNICATIONS WELLS FARGO BANK/ CREDIT CARD XCEL ENERGY BP2008-95D 1.00 NOV PREMIUM 3,238.50 TOTAL: 3,239.50 CREDIT CARD CHARGES 98.02 TOTAL: 9$,D2 COPIER LEASE 488,gg COPIER LEASE 423.41 OCT D8 PARTICIPANT FEE 1.83 PAPER 12.78 PAPER 25.55 PAPER 12.78 NOVE MAIL MACHINE 233.6D CELL PHONE CHARGES 222.10 CREDIT CARD CHARGES 158.59 CREDIT CARD CHARGES 511.75 TOTAL : 2 ,191, . 5 0 OCT 08 PARTICIPANT FEE 3.50 OCT REQ PARTNER 4DD.00 DRUG/ALCOHOL TESTING 20.00 DRUG/ALCOHOL TESTING 20.D0 DRUG/ALCOHOL TESTING 30.00 ICMA HOUSING 9/19 9/23 508.50 PRIMARY ELECTION 74.D0 ECON DEV AUTHORITY 111.00 DESIGNATION OF PROPERTIES 60.00 PRIMARY ELECTION RESULTS 20.00 PH MODIFY 155 ZONING 30.00 PLANNING COMMISSION VACANC 55.50 ORD 200$-11 THIRD SERIES 55.50 PUBLIC NOTICE-BACKGROUND C 30.00 HOUSING & REDEV. AUTHORITY 100.00 RANDOM 36.75 RANDOM 35.75 CELL PHONE CHARGES 151.99 CELL PHONE CHARGES 59.23 CREDIT CARD CHARGES 89.1.5 TOTAL : 1, $ 91..8 7 OCT D8 PARTICIPANT FEE 5.85 ANNUAL MEMBERSHIP 150.OD CELL PHONE CHARGES 63.43 CREDIT CARD CHARGES 1.02.93 TOTAL: 323.22 LEGAL FEES 11,5$7.50 TOTAL: 11,587.50 OCT 08 PARTICIPANT FEE 1.83 CELL PHONE CHARGES 17.02 CREDIT CARD CHARGES 7,43 ELEC SERVICE 1,401.34 ELEC SERVICE 2,167.20 ELEC SERVICE 237.56 10-28-20Q8 08:37 AM DEPARTMENT COUNCIL REPORT PAGE; 2 FUND VENDOR NAME DESCRIPTION AMnin~~r TOTAL: 3,832.4$ PLANNING I.T. POLICE GENERAL SELECT ACCOUNT OCT 08 PARTICIPANT FEE 3.20 NEXTEL COMMUNICATIONS CELL PHONE CHARGES 16.92 WELLS FARGO BANK/ CREDIT CARD CREDIT CARD CHARGES 53.26 CREDIT CARD CHARGES 75.00 TOTAL : 7.48.3 B GENERAL SELECT ACCOUNT OCT OS PARTICIPANT FEE 7.32 NEXTEL COMMUNICATIONS CELL PHONE CHARGES 67.84 WELLS FARGO BANK/ CREDIT CARD CREDIT CARD CHARGES 993.50 CREDIT CARD CHARGES Bz,59 TOTAL : ~ _ 1 ~ 1 _7 ~ GENERAL CANON FINANCIAL SERVICES INC BROWNELLS, INC. SELECT ACCOUNT SYMBOLARTS, LLC MOBILE VISION INC NEXTEL COMMUNICATIONS USA MOBILITY PUBLIC SAFETY CENTER INC MICHAEL T HELGET SPRINT UNIFORMS UNLIMITED UNIVERSITY OF MINNESOTA WELLS FARGO BANK/ CREDIT CARD BUILDING & INSPECTIONS GENERAL PUBLIC WORKS GENERAL XCEL ENERGY SELECT ACCOUNT MISCELLANEOUS V R & B ASSOCIATES NEXTEL COMMUNICATIONS WELLS FARGO BANK/ CREDIT CARD CANON FINANCIAL SERVICES INC SELECT ACCOUNT MEYER COMPANY MOTOR PARTS SERVICE CD NEXTEL COMMUNICATIONS PUBLIC WORKS STREETS GENERAL HIGHWAY TECHNOLOGIES ANDERSEN, E.F. & ASSOC. CRYSTEEL TRUCK EQUIPMENT COPIER LEASE EQUIPMENT PARTS OCT 08 PARTICIPANT FEE MEDALLIONS REPAIR SQUAD VIDEO CELL PHONE CHARGES MONTHLY PAGER LEASE GENERAL SUPPLY ITEMS Tow sQuAD TOW SQUAD AIRCARDs TASER CARTRIDGES BUKKILA-TRAI?FIC SAFETY SEM CREDIT CARD CHARGES CREDIT CARD CHARGES CREDIT CARD CHARGES CREDIT CARD CHARGES CREDIT CARD CHARGES ELEC SERVICE TOTAL: OCT 08 PARTICIPANT FEE OCT 08 PARTICIPANT FEE BP2008-913 CELL PHONE CHARGES CELL PHONE CHARGES CREDIT CARD CHARGES TOTAL: COPIER LEASE OCT 08 PARTICIPANT FEE YOKIEL - CLOTHING TOFFER LIFT SUPPORT ARMS CELL PHONE CHARGES TOTAL: CLOTHING CLOTHING CLOTHING CLOTHING SIGN FARTS 1,783.88 289.22 23.79 660.00 327.84 509.51 20.56 149.09 80.94 106.50 532.a7 494.84 75.00 5.32 97.50 ].9.20 222 . D4 on nn 1.83 1.83 150.00 67.89 ,~ ~~ 84.52 5.49 186.92 n~ cn 81.93 53.20 53.20 53.20 64.94 8,282.72 10-2$-2008 0$:37 AM C O U N C I L R E P O R T PAGE: 3 DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT DDERERS GENUINE PARTS FILTER 133.61 H & L MESABI BLADES 457.95 PARTS 330.15 MEYER COMPANY WEBER - CLOTHING 259.99 NEXTEL COMMUNICATIONS CELL PHONE CHARGES 153.70 VIKING ELECTRIC SUPPLY SUPPLIES 101,18 RECEPTERS $4.35 TOTAL: 10,110.12 PUBLIC WORKS SIR. LIGH GENERAL DAKOTA ELECTRIC ASSN ELEC SERVICE 2,040,84 VIKING ELECTRIC SUPPLY POLES 7,105.73 TOTAL: 9,146.57 PARKS & RECREATION GENERAL SELECT ACCOUNT OCT 08 PARTICIPANT FEE O.g1 FIRST NAIL BANK LOAN #0320243279 79,146.01 RIVERTOWN NEWSPAPER FALL HOME TMPDROVEMENT 295.00 TOTAL: 79,441.92 MISCELLANEOUS GENERAL MN DEPARTMENT OF EMPLOYMENT & ECONOMIC UNEMPLOYMENT BENEFITS 3RD 2,612.25 LEAGUE/MN CITIES INS TRST INS DED JOHNSON, BROWN 5,000.00 INS DED JOHNSON, BROWN 125.00 TOTAL: 7,737.25 NON-DEPARTMENTAL PARKS MISCELLANEOUS V JOAN CARL JOAN CARL: REFUND RENTAL 2.53 TOTAL: 2.53 PARKS & RECREATION PARKS CANON FINANCIAL SERVICES INC COPIER LEASE 266.57 SELECT ACCOUNT OCT 08 PARTICIPANT FEE 3.66 PREMIER PDS INC MONTHLY FEES 250.00 MINNESOTA ASPHALT MAINTENANCE TENNIS COURT SURFACE REPAI 8,640.00 ARCOA INDUSTRIES, LLC TOOLS 98.33 BEST ACCESS SYSTEMS LOCKS 120,17 MISCELLANEOUS V JOAN CARL JOAN CARL: REFUND RENTAL 37.47 MOTOR PARTS SERVICE CO BRAKE MASTER CYLINDER 36.69 BRAKE FLUID 14.70 CORE RETURN 7.46- NEXTEL COMMUNICATIONS CELL PHONE CHARGES 171.02 CELL PHONE CHARGES 59.33 TERRYS ACE HARDWARE SUPPLIES 24,43 MARKING FLAGS 16.59 JACKS 135.21 VIKING ELECTRIC SUPPLY BULBS 2$0.66 WELLS FARGO BANK/ CREDIT CARD CREDIT CARD CHARGES 19.95 CREDIT CARD CHARGES 71.53 CREDIT CARD CHARGES 82.79 XCEL ENERGY ELEC SERVICE 723.38 TOTAL: 11.045.02 PARKS & RECREATION AQUATIC CENTER PREMIER POS INC NEXTEL COMMUNICATIONS XCEL ENERGY HERITAGE PRESERVATION HERITAGE PRESERVAT SELECT ACCOUNT WELLS FARGO BANK/ CREDIT CARD MONTHLY FEES CELL PHONE CHARGES ELEC SERVICE TOTAL: DCT 0$ PARTICIPANT FEE CREDIT CARD CHARGES TOTAL: 110.00 25.10 530.09 665.19 0.46 27.21 27.67 10-28-2008 08:37 AM C D U N C T L R E P O R T PAGE: 4 DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT FIRE FIRE & AMBULANCE CANON FINANCIAL SERVICES INC COPIER LEASE 306,'73 FIRE SAFETY USA INC FIRE BOOTS 134.40 DDERERS GENUINE PARTS FILTER 106.$3 FAIR OFFICE WORLD OFFICE SUPPLIES 255.22 OFFICE SUPPLIES 171.75 CREDIT OFFICE SUPPLIES 11.96- MN STATE FIRE CHIEFS ASSN SCHUTT, TOWNSEND CONFERENC 370.00 NEXTEL COMMUNICATIONS CELL PHONE CHARGES 289.47 SPRINT AIRCARDS 327.92 TERRYS ACE HARDWARE SUPPLIES 19.10 WELLS FARGO BANK/ CREDIT CARD CREDIT CARD CHARGES 354.41 WINGFODT COMMERCIAL TIRE SYSTEMS LLC REPLACE TIRES 795.41 XCEL ENERGY ELEC SERVICE 867.49 TOTAL: 4,014.95 AMBULANCE FIRE & AMBULANCE MOORE MEDICAL CORP. MEDICAL SUPPLIES 640,22 PRAXAIR DTSTRTBUTIDN-448 OXYGEN 163.10 TOTAL: 503.32 LEDUC LE DUC XCEL ENERGY ELEC SERVICE 439.97 TOTAL: 439.97 PARKS & RECREATION PARKS CAPITAL PRDJ VIKING ELECTRIC SUPPLY GROUND KIT Zg,76 VETS - TRANSFORMER 2,875.50 VETS SOCCER LIGHTS CREDIT 2,715.75- VETS SOCCER--TRANSFORMER 159.85- TOTAL: 25,63 ECONOMIC DEVELOPMENT ECONOMIC DEV-IND. WELLS FARGO BANK/ CREDIT CARD CREDIT CARD CHARGES 377.37 TOTAL: 377.37 PUBLIC WORKS 2408 STREET IMPRDV MACDONALD & MACK ARCHITECTS LTD 2008-1 VERMILLION RETAININ 2,589.16 ANDERSEN, E.F. & ASSOC. 2008-2 DTSWM SIGNAGE 1,282.06 BRAUN INTERTEC 2008-1 OBSERVATION & TESTS 1,330.25 KIMMES-BAUER WELL DRILLING INC WELL ABANDONMENT 1,185.40 VIKING ELECTRIC SUPPLY SUPPLIES 51.13 TOTAL: 5,437.60 NON-DEPARTMENTAL WATER MISCELLANEOUS V VOELKER JR, R J 41-6960D4-02 Q.42 TOTAL: 0.42 PUBLIC WORKS WATER CANON FINANCIAL SERVICES INC COPIER LEASE 84.52 HD SUPPLY WATERWORKS, LTD. METER/FLANGE KITS 428,23 WASHERS, GASKETS 144.57 HIGHWAY TECHNOLOGIES CLOTHING 53,20 CLOTHING 53.24 CLOTHING 53.20 CLOTHING 4,23 ANDERSEN, E.F. & ASSOC. FLAGS 177,86 ECOLAB PEST ELIMINATION DIVISION ODOR UNITS 15,44 MEYER COMPANY DUKE-SHIRTS 79.98 NEXTEL COMMUNICATIONS CELL PHONE CHARGES 139.38 NINE EAGLES PROMOTIONS SCHLDEGEL-CLOTHING 147.04 OBRIEN, JOE CHEVROLET BATTERY 142.44 SPRINT AIRCARDS 81.98 U.S. POSTMASTER CYCLE 3 POSTAGE 1,134.45 10-28-2008 08:37 AM C O U N C I L R E P O R T PAGE: 5 DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT VTKING ELECTRTC SUPPLY SUPPLIES 14,07 WELLS FARGO BANK/ CREDIT CARD CREDIT CARD CHARGES 93.26 XCEL ENERGY ELEC SERVICE 1,157.27 TOTAL: 3,920.58 PUBLIC WORKS WASTEWATER CANON FINANCIAL SERVICES TNC COPIER LEASE 84,54 ANDERSEN, E.F. & ASSOC. SIGNS 5,5,51 GEMSTONE PRODUCTS CO. REBAR 117.70 REBAR 65.39 REBAR 104.63 TKDA ENGINEERS FW CONSTRUCTION DOG'S 262.54 VIKING ELECTRTC SUPPLY SUPPLIES 288,60 CONDUIT 7,01.3 7 SUPPLIES 184.89 SUPPLIES 247.62 TEST LEADS T6,84 PARTS 1,128.9]. WERNER ELECTRIC VENTURES LLC SUPPLIES 57,00 SUPPLIES 206,64 TOTAL: 2,932.18 CITY CLERK TRANSIT SELECT ACCOUNT OCT 0$ PARTICIPANT FEE 0.62 ALLTNA OCC MED DRUG/ALCOHOL TESTING 20.00 DOT PHYSICAL 75,00 CHOICEPOINT SERVICES INC DRUG TESTS/ ENROLLMENT 58.00- DRUG TESTS/ ENROLLMENT 32.Op DRUG TESTING 58.OD MINNESOTA SAFETY COUNCIL COACHING TRANSIT CLASS 550.00 NEXTEL COMMUNICATIONS CELL PHONE CHARGES 16.82 TOTAL: 684.54 PARKS & RECREATION ARENA SELECT ACCOUNT OCT 08 PARTICIPANT FEE 2.75 EXPRESS FIRE PROTECTION SERVICES INC SPRINKLER INSPECTION 307.00 FARNER BOCKEN COMPANY CONCESSION SUPPLIES 584.68 FERRELLGAS 4 FILLS 90.68 GAS FILLS 65,82 NEVCO SCOREBOARD COMPANY PARTS 17.15 NEXTEL COMMUNICATIONS CELL PHONE CHARGES 33.84 SYSCO, MINNESOTA CONCESSION SUPPLIES 453.32 TERRYS ACE HARDWARE FARTS 22.03 PAINT 24.45 BATTERIES 36.71 ROPE 24.79 SUPPLIES 44.58 VTKING ELECTRIC SUPPLY PARTS 245.83 TOTAL: 1,953.74 PUBLIC WORKS HYDRO ELECTRTC XCEL ENERGY ELEC SERVICE 2,750.65 TOTAL: z,75o.65 10-28-2008 08:37 AM C O U N C I L R E P O R T PAGE: 6 DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT __~_~_______~~~ FUNp TaTALS _~ _---__.._-__-__ 101 GENERAL 137,220.66 2D0 PARKS 11,047.55 201 AQUATIC CENTER 665.19 21.0 HERITAGE PRESERVATION 27.67 213 FIRE & AMBULANCE 4,818.27 22D LE DUC 439.97 401 PARKS CAPITAL PROJECTS 28.63 407 ECONOMIC DEV-IND. PK 377.37 498 2008 STREET IMPROVEMENTS 6,437.60 60D WATER 3,921.00 601 WASTEWATER 2,932.18 610 TRANSIT 694.54 615 ARENA 1,953.74 620 HYDRO ELECTRIC 2,'150.65 GRAND TOTAL: 173,315.02 TOTAL PAGES: 6 1D-29-2008 03:02 PM DEPARTMENT FUND NON-DEPARTMENTAL GENERAL COUNCIL & MAYOR GENERAL ADMINISTRATION GENERAL COUNCIL REPORT VENDOR NAME MINNESOTA MUTUAL MIKE SLAVIK MINNESOTA MUTUAL EMBARQ WELLS FARGO BANK/ CREDIT CARD ARAMARK REFRESHMENT SERVICES MINNESOTA MUTUAL EMBARQ WELLS FARGO $ANK/ CREDIT CARD CITY CLERK GENERAL MINNESOTA MUTUAL EMBARQ WALMART COMMUNITY WELLS FARGO BANK/ CREDIT CARD FINANCE GENERAL MINNESOTA MUTUAL EMBARQ WELLS FARGO BANK/ CREDIT CARD FACILITY MANAGEMENT GENERAL THYSSENKRUPP ELEVATOR CORP COAT OF MANY COLOURS / JOSEPH SCHUMACH DIANE'S CLEANING SERVICE DALCO GERRYS FIRE PROTECTION MIDWEST FENCING & MFG, INC MINNESOTA MUTUAL RYAN MECHANICAL INC EMBARQ STATE SUPPLY CO WELLS FARGO BANK/ CREDIT CARD PLANNING GENERAL MINNESOTA MUTUAL EMBARQ WELLS FARGO BANK/ CREDIT CARD I.T. GENERAL OFFICE OF ENTERPRISE TECHNOLOGY TYLER WORKS INCODE DIVISION PAGE: 1 DESCRIPTION AMOUNT LIFE INS PREMIUM 1,475.55 LIFE INS PREMIUM 8.25 TOTAL: 1.483.Rn MILEAGE 106.05 MILEAGE 35.10 LIFE INS PREMIUM 53.22 PHONE SERVICES 12 ,2g CREDIT CARD CHARGES 98.02 TOTAL: 304.67 COFFEE 81,5p LIFE INS PREMIUM 8.25 PHONE SERVICES 190.59 CREDIT CARD CHARGES 158.69 CREDIT CARD CHARGES 611.76 TOTAL: 1,050.79 LIFE INS PREMIUM 17.00 LIFE INS PREMIUM 4.13 PHONE SERVICES 12.28 SUPPLIES 115.7D CREDIT CARD CHARGES 89.15 TOTAL: 238.26 LIFE INS PREMIUM 30.94 PHONE SERVICES 107.p4 CREDIT CARD CHARGES 102.93 TOTAL: 240.91 ELEVATOR SERVICE 386.70 FENCE PAINTING/ CH SQUARE 12,D20.D0 CH CLEANING SERVICES 1,405.80 CLEANING SUPPLIES 372.06 CLEANING SUPPLIES 372.06 SUPPLIES 142.05 FIRE EXT CASE/ CH LOBBY 228.70 FENCE REPAIR PARTS 22.80 LIFE INS PREMIUM $.25 PRZ VALVE/ FD 2,$72.34 PRZ VALVE/CH 781,70 PHONE SERVICES 45.63 PLUMBING REPAIRS/FD 163.61. CREDIT CARD CHARGES 7.43 TOTAL: 18,829.13 LIFE INS PREMIUM 21.45 PHONE SERVICES 36.85 CREDIT CARD CHARGES 53.26 CREDIT CARD CHARGES 75.00 TOTAL: 186.56 WAN/USAGE 125.00 UB INQUIRY 88.00 UB INQUIRY 200.00 MAINTENANCE FEES 1,139.63 10-29-2008 03:02 PM C O U N C I L R E P O R T PAGE: 2 DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT MINNESOTA MUTUAL LIFE INS PREMIUM 33.00 EMBARQ PHONE SERVICES 98.26 WELLS FARGO BANK/ CREDIT CARD CREDIT CARD CHARGES 993.50 CREDIT CARD CHARGES 82.59 TOTAL: 2,759.98 POLICE GENERAL NATHAN WOOD / TWIN CITY TACTICAL RIFLE REPAIR PARTS 63.$5 ELK RIVER FORD INC SQUAD CAR 22,383.05 MCGRATH, BRENDA MCGRATH / UNIFORMS 50.b0 MINNESOTA MUTUAL LIFE TNS PREMIUM 288.73 PEPPERBALL TECHNOLOGIES INC TRAINING PEPPERBALLS 304.58 RAY ALLEN MANUFACTURING CO INC K-9 SUPPLIES 45.40 KURT WALTER HANSEN ANIMAL CONTROL ].,036.63 SPECIAL TEES T-SHIRTS/CITIZEN ACADEMY 1$7.19 EMBARK PHONE SERVICES 451.45 STRETCHERS AMMUNITION 6,831.66 WELLS FARG4 BANK/ CREDIT CARD CREDIT CARD CHARGES 5.32 CREDIT CARD CHARGES 97.50 CREDIT CARD CHARGES 19.20 CREDIT CARD CHARGES 222.04 CREDIT CARD CHARGES 80.00 TOTAL: 32,067.20 BUILDING & INSPECTIONS GENERAL INTERNATIONAL CODE COUNCIL INC MANUAL 41.86 MINNESOTA MUTUAL LIFE INS PREMIUM 33.00 LIFE INS PREMIUM 8.25 EMBARQ PHONE SERVICES 73.69 PHONE SERVICES 12.2$ WELLS FARGO BANK/ CREDIT CARD CREDIT CARD CHARGES 70.00 TOTAL: 239.08 PUBLIC WORKS GENERAL OCE NORTH AMERICA INC WARRANTY / SYS INTEGRATION 2,773.6b MINNESOTA MUTUAL LIFE INS PREMIUM 55.11 NINE EAGLES PROMOTIONS WOLFE/ CLOTHING 159.00 EMBARQ PHONE SERVICES 98.26 TOTAL: 3,086.03 PUBLIC WORKS STREETS GENERAL MATTHEW LINDEMAN CLASS 15.00 GOPHER SIGN COMPANY BRACKETS/ SIGNS 587.33 TOWMASTER TOWING 727.40 ANDERSEN, E.F. & ASSOC. SUPPLIES ~ 415.95 DALCO CLEANING SUPPLIES 148.82 SUPPLIES 42.64 MINNESOTA MUTUAL LIFE INS PREMIUM 66.00 PAGE, GREG SAFETY BOOTS 89.99 SHERWIN-WILLIAMS PAINT 56.41 SOLBERG AGGREGATE COMPANY LIMEROCK 10,005.61 EMBARQ PHONE SERVICES 76.25 LYNN HOESCHEN / TOWN COBBLER LTNDEMAN - SAFETY BOOTS 198.90 UNIVERSITY OF MINNESOTA PAGE RECERTIFICATION WORKS 110.00 ZTEGLER, INC. TUBE KIT 87,72 TOTAL: 12,628.02 PUBLIC WORKS SIR. LIGH GENERAL VIKING ELECTRIC SUPPLY SHIPPING-LIGHT POLES 334.60 TOTAL: 334.60 1D-29-2008 03:02 PM DEPARTMENT FUND PARKS & RECREATION GENERAL MISCELLANEOUS GENERAL PARKS & RECREATION PARKS COUNCIL REPORT VENDOR NAME BACHMANS INC MINNESOTA MUTUAL LEAGUE MN CITIES INSURANCE TRUST TRUGREEN CHEMLAWN DALCO MINNESDTA MUTUAL MOTOR PARTS SERVICE CO OBRIEN, JOE CHEVROLET EMBARQ TERRYS ACE HARDWARE WALMART COMMUNITY WEBBER RECREATIONAL DESIGN INC WELLS FARGO BANK/ CREDIT CARD PARKS & RECREATION AQUATIC CENTER MINNESOTA MUTUAL EMBARQ CABLE CABLE TV ALPHA VIDEO & AUDIO HERITAGE PRESERVATION HERITAGE PRESERVAT MINNESOTA MUTUAL EMBARQ WELLS FARGO BANK/ CREDIT CARD FIRE FIRE & AMBULANCE CARLSON, AMY FIRE SAFETY USA INC MINNESOTA MUTUAL EMBARQ PAGE: 3 DESCRIPTION AN[OUNT LK REBECCA/ TREES non ~~ LIFE INS PREMIUM TOTAL: LATHAM - WORKERS COMP TOTAL r FALL FERTILIZER VETS FALL FERTILIZER VETS FALL FERTILIZER PUBLIC SQ FALL FERTILIZER POOL CLEANING SUPPLIES LIFE INS PREMIUM PARTS/ CART HEADLIGHT PHONE SERVICES SUPPLIES WALLIN/ IRRIGATION FITTING IRRIGATION PARTS ISABEL/ DOCK PARTS ISABEL/WALL REPAIR VETS / ANTI FREEZE SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES WOOD FIBER/PLAYGROUNDS CREDIT CARD CHARGES CREDIT CARD CHARGES CREDIT CARD CHARGES TOTAL: LIFE INS PREMIUM PHONE SERVICES TOTAL: VIDEO REFAIRS TOTAL: LIFE INS PREMIUM PHONE SERVICES CREDIT CARD CHARGES TOTAL: CONF EXPENSES CONF EXPENSES CONF EXPENSES CONF EXPENSES FrRE BoOTs LIFE INS PREMIUM PHONE SERVICES 383.40 122.48 143.78 90.53 z97.s4 66.00 28.86 23.03 229.10 1.70 5.85 3.18 17.77 13.70 6.37 15.47. 15.55 2.39 2.78 20.72 12.21 19.32 12.55 57.60 2,050.77 19.95 ~, ~~ 2.a6 i~ no 12.29 854.72 zD.oa 92.00 117.D0 132.00 475.83 10-29-2008 D3:02 PM C O U N C I L R E P O R T PAGE: 4 DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT WALMART COMMUNITY SUPPLIES 452.61 WARD DIESEL FILTER SYSTEMS RE-INSTALL NO SMOKE EXHAUS 4,025.00 WELLS FARGO BANK/ CREDIT CARD CREDIT CARD CHARGES 380.01 WINGFOOT COMMERCIAL TIRE SYSTEMS LLC REPLACE TIRES 713.92 TOTAL: 7,275.38 AMBULANCE FIRE & AMBULANCE BOUND TREE MEDICAL LLC MED SUPPLIES 838.76 PRAXAIR DISTRIBUTION-448 OXYGEN 111,86 WALMART COMMUNITY SUPPLIES ~a ~F TOTAL: 784.98 LEDUC LE DUC OFFICE OF ENTERPRISE TECHNOLOGY SEPT ALARM SERVICE 87,95 DALCO CLEANING SUPPLIES 148.82 RYAN MECHANICAL INC RADIATOR REPAIR/LD 90.00 TOWER CLEANING SYSTEMS MONTHLY CLEANING 441.98 TOTAL: 768.75 PARKS & RECREATION PARKS CAPITAL PROD PRO BUILD DUGOUT MATERIALS 188.71 CREDIT FOR DONATION 58.52- TOTAL: 130.19 HOUSING & REDEVELOPMEN HRA REDEVELOPMENT EHLERS & ASSOC VERMILLION REDEVELOPMENT 92.50 MINNESOTA MUTUAL LIFE INS PREMIUM 8,25 EMBARQ PHONE SERVICES 12.2$ TOTAL: 113.03 ECONOMIC DEVELOPMENT ECONOMIC DEV-IND. MINNESOTA JAYCEES INDUSTRIAL PARK ADVERTISIN 240.00 MINNESOTA MUTUAL LIFE INS PREMIUM 5.36 EMBARQ PHONE SERVICES 12,28 WELLS FARGO BANK/ CREDIT CARD CREDIT CARD CHARGES 377.37 TOTAL: 635.01 NON-DEPARTMENTAL WATER MISCELLANEOUS V VOELKER JR, R J O1-696000-02 0.42' TOTAL: 0.42 PUBLIC WORKS WATER DPC INDUSTRIES, INC. SODIUM HYPO 83.95 DALCO CLEANING SUPPLIES 148.82 W.W. GRAINGER, INC. SWITCH 30.58 MINNESOTA MUTUAL LIFE INS PREMIUM 57.50 NINE EAGLES PROMOTIONS WYTASKE/ UNIFORMS 291,00 EMBARQ PHONE SERVICES 76.25 WALMART COMMUNITY ~ SUPPLIES 74.13 WELLS FARGO BANK/ CREDIT CARD CREDIT CARD CHARGES 93.26 XCEL ENERGY ELEC SERVICE 9,887.30 TOTAL: 10,742.79 PUBLIC WORKS WASTEWATER HANSON SILO COMPANY BUNKER PANELS 10,317.72 ACE BLACKTOP PW PARKING LOT PAVING 37,357.24 GEMSTONE PRODUCTS CO. CONCRETE/FUEL 1,058.20 GLOVES 5.62 CONCRETE/FUEL 529.24 SAND MIX/CONCRETE BLOCKS 5,951.27 GENERAL OFFICE PRODUCTS PLATFORM 17$.92- PANELS 3,097.28 MINNESOTA MUTUAL LIFE INS PREMIUM 28,28 SAMANTHA HANSON BIRD SAVER DECALS 4.25 1p-29-tops 03:02 PM DEPARTMENT CITY CLERK C O U N C I L R E P O R T FUND VENDOR NAME VIKING ELECTRIC SUPPLY XCEL ENERGY TRANszT PARKS & RECREATION ARENA MINNESOTA MUTUAL EMBARQ CITY OF HASTINGS MINNESOTA MUTUAL EM$ARQ XCEL ENERGY PUBLIC WORKS HYDRO ELECTRIC MINNESOTA MUTUAL EMBARQ VIKING ELECTRIC SUPPLY PAGE: 5 DESCRIPTION AMOUNT METAL CUTTING $LADE 34.44 ELEC SERVICE 89p.21 TOTAL: 59,115.85 LIFE INS PREMIUM 9.82 LIFE INS PREMIUM 24.75 PHONE SERVICES 12,28 TOTAL: 45.85 THEFT REPLENTSH 80.00 LIFE INS PREMIUM 28.$8 PHONE SERVICES 67,97, PHONE SERVTCES 298,58 ELEC SERVICE 5,45G.42 TOTAL: 5,931.79 LTFE INS PREMIUM 6.6p PHONE SERVICES 33.35 DRILL KIT 2p8.21 10-29-200$ 03:02 PM C O U N C I L R E P O R T PAGE: 6 * REFUND CHECKS DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT NON-DEPARTMENTAL WATER 03-017000-01 US REFUNDS 12.94 03-103000-04 US REFUNDS 10.91 TOTAL: 272.01 _-------------= FUND TOTALS =- ----------_-..~ 101 GENERAL 73,883.11. 200 PARKS 3,527.96 201 AQUATIC CENTER 140.36 205 CABLE TV 289.63 210 HERITAGE PRESERVATION 41.55 213 FIRE & AMBULANCE 8,060.36 220 LE DUC 765.76 401. PARKS CAPITAL PROJECTS 130.19 404 HRA REDEVELOPMENT 113.03 407 ECONOMIC DEV-IND. PK 635.01 600 WATER 10,767.06 601 WASTEWATER 59,115.85 610 TRANSIT 46.85 615 ARENA 5,931.79 620 HYDRO ELECTRIC 248.16 GRAND TOTAL: 163,999.67 TOTAL PAGES: 6 CITY OF HASTINGS `TI-2 DAKOTA COUNTY, MINNESOTA RESOLUTION lI- -OS A RESOLUTION EXPRESSING ACCEPTANCE OF AND APPRECIATION OF A DONATION TO THE PARKS ~ RECREATION DEPARTMENT WHEREAS, United Building Centers has presented to the City Parks & Recreation Department a donation of lumber and has designated that this donatian be used for the construction of dugouts at Veteran's Park; and WHEREAS, the City Council is appreciative of the donation and commends United Building Centers for their civic efforts, NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Hastings, Minnesota; 1. That the donation is accepted and acknowledged with gratitude; and 2. That the donatian will be appropriated for the construction of dugouts at Veteran's Park; and 3. That the appropriate budget adjustments be made; Adopted this 3r~ day of November, 2a0S Paul Hicks,lYlayor Attest: Melar~ie Mesko .fee, City Clerk CITY OF HASTINGS `TI-3 DAKOTA COUNTY, MINNESOTA RESOLUTION 11- -OS A RESOLUTION EXPRESSING ACCEPTANCE OF AND APPRECIATION OF A DONATION TO THE PARKS & RECREATION DEPARTMENT WHEREAS, Pro-Build has presented to the City Parks & Recreation Department a donation of lumber and has designated that this donation be used for the construction of dugouts at Veteran's Park; and WHEREAS, the City Council is appreciative of the donation and commends Pro-Build for their civic efforts, NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Hastings, Minnesota; l . That the donation is accepted and acknowledged with gratitude; and 2. That the donation will be appropriated far the construction of dugouts at Veteran's Park. 3. That the appropriate budget adjustments be made; 4. Adopted this 3rd day of November, 20~$ Paul Hicks, Mayor Attest: Melanie Mesko Lee, City Clerk CITY OF HASTINGS `TI-4 DAKOTA COUNTY, MINNESOTA RESOLUTION 11- -OS A RESOLUTION E~,PRESSING ACCEPTANCE OF AND APPRECIATION OF A DONATION TO THE PARKS AND RECREATION DEPARTMENT VL~HEREAS, the Modern woodmen of America have presented to the City Parks and Recreation Department a donation of $250.04 and have designated that this donation be used for the purchase of trees to be placed in a City Park; and WHEREAS, the City Council is appreciative of the donation and commends the Modern woodmen of America for their civic efforts, NOw, THEREFORE BE IT RESOLVED, by the City Council of the City of Hastings, Minnesota; 1. That the donation is accepted and acknowledged with gratitude; and 2. That the donation will be appropriated for trees to be placed in a City Park. 3. That the 2008 Parks and Recreation Budget be adjusted accordingly. Adopted this 3'~~ day of November, 2008 Paul Hicks, Mayor Attest Melanie 1V~esko ~,ee, City Clerk CITY OF HASTINGS VI-5 DAKOTA COUNTY, MINNESOTA RESOLUTION ~ 1- -~8 A RESOLUTIGN EXPRESSING ACCEPTANCE GF AND APPRECIATION OF A DoNATI~N T~ THE PARKS & RECREATION DEPARTMENT WHEREAS, various community business and individuals has listed on Attachment A} have presented to the Gity Parks & Recreation Department donations totaling $2,350.0o along with various prizes and have designated that these donations be used for the Youth First Community Halloween Party that was held on October 30, 2o08; and WHEREAS, the Gity Council is appreciative of the donation and commends these various community businesses and individuals far their civic efforts, NOW, THEREFORE BE IT RESnLVED, by the City Council of the Gity of Hastings, Minnesota; ~ . That the donations are accepted and acknowledged with gratitude; and 2. That the donations will be appropriated for the Youth First Community Halloween Party. 3. That the 2oa8 Parks and Recreation Budget be adjusted accordingly. Adopted this 3`~ day of November, 2DO8 Pau! Nicks, Mayor Attest: Melanie Mesko fee, Cify Clerk A TTi4 GH~IEI~T a Caturia-Smidt Funeral Home $25.D4 Petterson Chirapractic $24.04 Dakota Electric $150.44 Power Within Chirapractic $100.00 Denny & Lynne McNamara $144,00 PRS Inc. $25.00 designschemes $25.00 Quality one Woodwork $100.00 Education MN -Hastings $54.44 Rachel's Headlines $10.04 Graphic Design $25.00 Ray's Auta Service $25.4D Groundworks $25,00 River Valley Dental, PA $54.OD Hastings Community TU $24.04 Rivertawn Eye Center $25.04 Hastings Inn $54.00 Robinson Transfer $25,00 Hastings Rotary $50.00 Sam Herlags $54.44 Hoffman & McNamara $SO.00 SEAS Catholic Aid Assoc. $50.00 Intek Plastics $900.00 Ann 5koglund $25.00 JFK Elementary Schoai $50,04 Smead Mfg, $100,OD ,foe & Pam Harris $25.44 State Farm $104,04 Karen Moore & William Spinelli $25.00 Star-A-Way, Inc. $24.44 Keystone Real Estate Group $54.00 The Lundby Team $40.00 Kings Bar $54.OD Three Rivers LLP $150.40 Michael & Cindy Hovgaard $5D.00 Tires Plus Hastings $20,44 Miiliren Family Dentistry $50.00 Vendrite, Inc. $1DO.D0 New Art of Dentistry $54,D4 Vermillion Bank $50.04 Otto Excavating $140.00 Vermillion Elevator $25.00 PBFS $44.40 William & Joyce Sieben $50.04 Two 3-hr snow tubing 20 coupon cards 1 Afton Alps certificates Papa Murphy's flyers on pizza Anytime Fitness 1 Month Free x$44} Pawer Within Chiropractic 55° Exercise Ball Apple Junction 444 Apples Ria Gran Dog Boarding GhipslSnacks Carpenter Nature Center PumpkinslSquash RJ's Tavern on Main Gift Certificates City of Hastings Employees Bags of Candy Assorted Country Financial Bags of Candy Rupp Chiropractic toyslpuzzleslcrafts Curves far vlfomen 1 month membership Target $25 Target Giftcard Tire Discount Dakota County Receiving Center Halloween Bags The Linn Companies Certificate 2 complimentary Children's garden Fantastic Sam's haircuts The Tree House gloves Fischer's Apple Orchard Squash VISTAR Popcorn Green Mill 20 Pizzas WalMart 4 boxes of candy Hastings Family Aquatic Center Passes Welch Village 3-Style Package Hastings Family Service Cookies I various prizes West~vind Stables Bags of Candy Ideas by Design Inc Safety Lights Whistling Well Apple Orchard Pumpkins~Squash Modern Woodmen of America Party Supplies YMCA Members & Staff Bags of Candy VI-6 CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION A RESOLUTION EXPRESSING ACCEPTANCE OF AND APPRECIATION OE A DONATION T4 THE HASTINGS POLICE K-9 PROGRAM WHEREAS, John and Suzanne Schmitz, RMG-Refer a Friend has presented to the Hastings Department a donation of 50.00 dollars to the Hastings Police Department and have designated that this donation be used forthe Hastings Police Department K-9 program budget fund VI~HEREAS, the City Council is appreciative of the donation and commends John and Suzanne Schmitz for their donation, NO1N, THEREFORE BE IT RESOLVED, by the City Council of the City of Hastings, Minnesota; ~ . That the donation is accepted and acknowledged with gratitude; and 2, That the donation will be appropriated for the Hastings Police Department K-9 program budget fund. 3. That the Hastings Police Department K-9 program budget fund be adjusted accordingly. Adopted this 3rd day of November, 2008 Paul Hicks, Mayor Attest: Melanie Mesko Lee, ,4ssislanlCity Adminis#rator/City Clerk Ta: .From: Re: Date: N~ay~or Hicks and City Cau~ci~rr~embers .Melanie Mesko fee Per cannel Policy Handl~aok Updates October 29, 2~~~ tion Requested: -_ ounc~l ~c~,~,~~,.._ Approve the changes to the City Personnel .Policy handbook as presented. Background Information: Tlzraughout 208, staff has been revie«~ing the City's personnel policy laandbook. with few exceptions, there vas no irztentio~z to materially change the current policies or procedures which ha~~°e been adapted in the previous employee laandbaok. Those material changes which are proposed are intended for simplification in adz~ninistration in can~pliance with outside regulations. T11e intent is t~ provide a snore succinct, user-friendly docume~zt to provide gz.~ida~~ce o.n tl~e City's policies, procedures, and expectations. adclitio~zally, employees represented by a collecti~-e bargaining. ~~reement znay have differe~tzt provisions ~~rhic.h have been negotiated rota a labor ag~~eezr~ent. If any policies or procedures in this handbook are in conflict with federal, . state, andlar local statutes andr'or cdllective bargaining agreements, those docu~nez7ts take precedence in applicatio~~ over these policies and procedures. The a.dministratir~le Cam~ittee of the Council met on .Tuesday. September 2 to discuss the proposed changed to the City~s persozrnel policy. ~"he cozn~z~ittee vas sup~ox-ti~~e of n~arty a~'the updates and Changes proposed, and provided specifics direction on three items far the haxadbaol~, probationary period; tuition reimbursement, and performance feedback. Probationary Period-current language calls for a b-month probationary period, with an option to extend to 12 months. There was consensus by the committee that #lie probationary period.should be, a} a set period of time and b} consistent with union languagelpractice as much as possible. Based on that direction, revised language provides fora 12 month probationary period. This is generally consistent with union contracts, three of four of which have a 12 month probationary period. The revised language also provides for ~ 6-month compensation adjustment, based on satisfactory performance tmaintaining current practice. Performance Feedback : this language was changed, based on committee recommendation that written performance feedback should be conducted a minimum of two times per year. The committee felt that regular, documented feedback to employees is imperative to fully communicate expectations and improve performance 4if applicable). Tuition Reimbursement--the committee provided direction that there should be a timeline associated with tuition funds received. To that end, language has been included which requires employees who leave employment within a certain time period to pay back a portion of any tuition reimbursement received. if an employee leaves City employment with less than one year after receiving tuition reimbursement, they would be required to pay back to the City 100% of the costs paid; if they leave City employment less than two years after receiving reimbursement, they would pay back 50% of the costs paid by the City. attached ~rou v~Till ~~nd a su~a~naary of tl~e pravisio~~s al•'the rep-iced policy. once approved by the ~`ity C'ou~~c:il, updated. policy hooks will be distributed to staff: Please let nee know if ~~ou have any questions. ,.its' u4~l~tastin~s * ~(~I t~i~~~-t}7 S~r~et Last • ~~is~~r7~f~ '1~~~ ~5~):~~-~~5~ • .~~5~-~~(~-?~~(} ~ ~r:~3~1-~~~ ~'~l~2 • ~~~ ~~ ~ ~ x~ ~ b ~ ~~ p' c. .~ ,''-, c ~ 4''4.L'1.}1:~,'tll~~...l~ln.f~.' City of Hastings Personnel Policy Handbook Review Summary Proposed Proposed New Section Nates New Title Chapter 1 Purpose, Adoption, Amendment, Scope 1.a. Purpose Purpose of handbook is to outline policies, procedures & expectations; goals of policies 1.b. Amendments Handbook and future amendments a roved b CC I .c. Types of Employees Def nes positions; removes "provisional" employee def nition, which was rarely used l .d. Application Generally, defines who the policies apply to. there are some sections which a ly to PGC fire staff 1.e. Nat an Employment The handbook does not create a general employment contract Contract I .f. Data Practices General parameters of MN data practices rules and who has Advisory access to personnel information Chapter 2 Hiring Practices & Procedures 2.a. Posting The city will post vacancies as deemed appropriate for each position ~.b. Recruitment The city will determine recruitment process as deemed appropriate for each position ~.c. A lication Forms The city will develo required em loyment a lication forms 2.d. Testing The city may conduct pre-employment testing as deemed a ra riate er osition 2.e. Appointment City Council appoints City Administrator and department head positions; other appointments are made by the City Administrator 2.f. Denial of If an applicant is rejected as a result of a previous criminal Appointment conviction, the City will provide required statutory notif cation Z.g. False Information False, misleading, or omitted relevant information may result in disqualif cation from consideration or termination from em loyment 2.h. Hiring Seasonal Application review, interviews, and hiring recommendations andlor Temporary may be delegated; CA still has ultimate appointing authority Employees Z.i. Rehiring Seasonal Previous seasonal or temporary employees may be rehired, andlor Temporary provided there are no disqualifying factors Employees 2 j. Veterans Preference The city will comply with veterans preference requirements 3.c. Drug Free Workplace The City is adrug-free workplace, and reserves the right to conduct applicable random testing (CDL & Transit employees} and reasonable suspicion testing Drug testing policy, which articulates the federal testing regulations, are attached as an appendix policy 3.d. Probationary Period Standard has been increased to l2 months; compensation adjustment may remain after b months. 3.e. Personnel Data Employees are expected to notify the City of changes to Changes personnel data marriage, divorce, birth of child, new address, etc.}, to receive applicable insurance information and update ersonnel files. 3.f. Performance Articulates the city's goal to conduct at least two performance ,.. ,,,,,,, r..:.. Feedback ,:,. huh :. •:: • :v . ~• •. feedback meetings with all em loyees each year. ..... .,..._..~ ~~.,LL~. - _ _ .... __ __ y s .~,'~C ::<<~; „~',h H rtl h"~ S } .i. ', ' n ~K ~ ~ ~,,, i r1 .N7pf ..:f ~ f W ~. <r ,~ ::/• ~„; hi .,zi ',.+f `{~ a, y. 'x ' •tE ~.. ~. ~ .~'~' °is-.. \• d.: 3,~,rc ar sp~S> > y,~kh~ h Cr o,k ~ E ., r ~:+ /r sue" r q. ~<t ~.;~?¢ ~ {{` '~ ....~ < Mnyti\Y~,~'„ ~~ ,},arc ~ ~~y,~ !~oY^r~3~~s^~a~;P}>• ,}, a ~ ,~ ;~iJEa~~°:.~~y ;~j ~.'~ ~ ~+~y~ ,tr•s~ Chapter 4 Attendance & Leave 4.a. Expectations Employees are expected to work the hours scheduled and call within I S minutes if they will be absent 4.b. Work Week Defines the workweek far ayroll urposes 4.c. overtime Differentiates between exempt and non-exempt employees for u oses of earning overtime 4.d. Compensatory Time Differentiates between exempt and non-exempt employees for purposes of accruing compensatory time and applicable compensatory time balances. 4.e. Hours Worked Defines that hours worked and holidays count towards hours worked for calculating aTlcomp. time eligibility. Time is accounted for in l 5 minute increments 4.f. Bringing Work Home Prior authorization is needed before non-exempt employees may bring work home 4.g. Breaks FT employees-l 5 minutes for each 4 hours worked & one 30 minute unpaid break PT em loyees-l 5 minutes aid for each 4 hours worked 4.h. Holidays Outlines the City's adopted holidays and how PT employees accrue holidays on a prorated basis 4.i. Floating Holidays Two FH each year. FH cannot be carried over. If you are hired after 3uIy l ,you receive one FH for that f rst calendar year. 4 j. Vacation Change in MN law which allows cities to withhold payment of vacation time if an employee is terminated for misconduct; based on that change, LMC has recommended that city adopt vacation policy separately from entire personnel policy. It is attached as an appendix. 4.k. Sick Leave Articulates accrual, use of sick leave, notification, medical certif cation, Prolonged Illness Bank, severance payout, and sick leave donation; Previously was addressed in separate sick leave, separation from employment, and sick donation olicies 4.I. Funeral Leave Articulates use of funeral leave; Previously was called "Personal Leave" 4.m. Jury Duty Articulates rocess for if em loyees are called for jury duty 4.n. School Conference & Articulates employee ability to use unpaid leave for school Activities Leave conference and activities 4.0. Parental Leave MN statute, similar to FMLA, which the City must also comply with see 4.r.} 4.p. Bane Marrow MN statute, which the city must offer Donation 4.q. Military Leave Federal and MN statute, which the city must comply with. 4.r. Family & Medical Articulates the basic provisions of FMLA, which is mandated Leave by federal law. Also addresses use of leave, insurance continuation, and return to work when eligible for FMLA 4.s. Unpaid Leave of Articulates that unpaid leave maybe granted once all accrued Absence leave has been exhausted. City Administrator may grant ULGA up to FMLA limits this is a changed or for non-FMLA leave requests, up to 3o days (this is a change); leaves longer than 30 days must be approved by CC 4.t. Severe weather Articulates that vacation or compensatory time may be used if a full shift is not worked and an employee leaves due to inclement weather 4.u. Election Day Articulates regulation that requires employees the right to vote in the morning of an election day without lass of wage 4.v. Leave without Approval far leave must be granted prior to it being taken. Approval Three unapproved absences in a l2-month period maybe considered a voluntary resignation }a ~~ ~ r F _: ye: VW. ~vj.Jx., t t 7fW» i L ~ z ~ ~ ,~; w yF~~~ 4 ~~~I~~~Y~IY~ {~ .,v ~ I~Y~dST •, Chapter 5 Compensation & Benefits 5.a. Non-Union Articulates that anon-union compensation plan will be Employee Compensation prepared annually Administration This is new language S.b. Pay Adjustments General def nition of when pay adjustments will be granted. Thi s i s new language S.c. working Gut of Articulates that if an employee is temporarily assigned to a Classification higher classification, they will be compensated accordingly 5.d. Payroll Describes when paydays are, employees' responsibilities for turning in accurate timesheets in a timely manner; the city offers direct de osit 5.e. Longevity Articulates how longevity accrual will be granted for both regular FT & regular PT employees This is clarif cation language for PT em loyee accrual credit 5.f. Insurance Generally defines that the city offers health, life, LTD, dental, LTC, and flexible spending. Details of individual plans are found in summary plan documents S.g. Deferred Refers to 457 plan, offered under IRS regulations Com ensation S.h. Roth IRA Refers to IRA plan, offered under IRS regulations This is new language 5.i. Employee Assistance Refers to EAP that the City offers Program This is new language 5.j. Public Employee's Refers to mandatory PERA participation under state statute Retirement Association OPERA} S.k. Employee Refers to the employee recognition program adopted by the CC Recognition several years ago. New language refers to CC approval and that it's part of the compensation plan, as required by auditors ~} i~ ', 1 i', +1... :\ _ ~F. AYC '' Y l fi.l~~l '. 1 ~~kv ~,. „F,, ~;. ~ ~{ r ,;r W nJ YYiF i~ c . :;,r,iigi~ ~ ?(: 6'k" kC8' "•< rd' k.>,~::r f yw, t• .i ~ ~, ~~~ Y.. ; fi hY, rrl, :r... a -{,''<` ~';S~,t~ik,$f rk' ~ .,'~,'. .. i;4` •,:~ 2:n' % 1 , S.. :k`'~ '.t'~'~+v, ~ S ir~ , > 1 Y y~ ~;d.'.5. ~ , `~S.`-,f - .., 4(. ,p y, 1 f ~ +,?e1.;:P'F i C lYl'~ ",~-,Y,`.¢ Sk - .'i~ }iW'^ ,..h ~., F; p. I~ .)~q i+ '~~}.~~~~~~ ~', ~ 4 l• ~ ~i'~ ~ >~ ?f Y g \ ~;~ x 3: z. f:C Y! 4 ',-1 YY 3 "A~~. ~, ~ ';;e~ t 41 f, $C 1 ~~w N; f ~ xj k, S, d ~~ J .i;.,,.3.z ~.. C,1~„ a~i..i~ {~ aY~;~'~0hn 5~.. .f •';'kC ;~ k ),, < .~$ ~FI Yr r,» ,~'' t ! ,1 ,a'Y"., i x snY~'~,, f~'~hf,"k. Chapter b Trainin & Develo meat b.a. Training, VLjorkshops, Articulates the general policy that the City supports job-related Conferences trainin and will ay the costs b.b. Travel Expenses Defines how reimbursement~payment will be made for mileage SIRS rate}, meals per diem reimbursement based on location}, lodging factual cost, with receipt}, and transportation factual cost, with receipt} b.c. Tuition This is new language, articulating an informal policy that has Reimbursement been utilized over the past years. Prior approval must be granted and budgeted far, annual limit, defines employee cost participation, minimum grade requirements, and repayment if employment is separated within a certain timeframe of when reimbursement is provided. s 1 i £ Y Ski : ~ Y~ ~, < 4. ~ hHn 2 r p' Yt ~f~7~ 1„~ .~JSw` C Qt ~ Y'~, 1 z: ~ X z ~ ~ F' .' k r `Y~ u+t S ~ >a` r Ya. r ,~~ i s' ?c. .1 Y'~ . Chapter 7 Emulovee Resnans~bilities. Conduct & Ethics 7.a. Conduct as a City Expectation of ethical, professional, responsive behavior of Employee high standards 7.b. Attendance Articulates that attendance is mandatory 7.c. Political Activity Articulates expectation for na political activity during working hours 7.d. Conflict of Interest Expectation to avoid conflict of interest, with examples. The city determines if a conflict exists 7.e. Gifts & Gratuities Refers to limitations on acce ting gifts or gratuities 7.f. Employment of Employees will be hired based on meat. Employees are not Relatives ermitted to su ervise immediate family members. 7.g Gutside Employment Gutside employment should not con#~ict with an employees ability to do their job for the City; no outside employment is to be conducted during working hours 7.h. Use of City Property Employees are expected to take care of city equipment, use it for business-related purposes. Vehicles-obey traffic laws, city can verify DL records Loss of DL-articulates job accommodations for positions where a DL is a minimum or essential qualification ComputerlIT use-- brief review that all information on city's systems belongs to the City. More complete information included as an appendix. City Qwnership--city owns aII property, including intellectual property Prohibited Use-articulates examples of prohibited use of city equipment Appropriate Use-articulates expectation of appropriate, business related use of city e ui ment 7.i. Appearance & Dress Articulates expectation for appropriate, well-groomed a earance, which may vary based on position 7.j. Tobacco Use No smoking in city facilities, including vehicles. City parks and public square are tobacco free 7.k. Harassment Articulates city's policy on offensive and other unacceptable behavior, including abusive customers, sexual harassment, offensive, discriminatory, and violent behavior, and possession of firearms Discusses reporting and resolution process y Y k.' i :xo ~ ~.,,~~r ~ 3. -. '~ sv '. tt ~ ~ - :~ J+t ~+ ~~ ~?F Y Chapter 8 Safe & Health $.a. Safet Committee The cit has a safety committee which regularly meets $.b. Departments The city has a responsibility for ensuring reasonable safety procedures $.c. Employees Employees have a responsibility for complying with safety rocedures and re orting unsafe conditions $.d. Accidents Reporting work-related injuries and property damage $.e. Temporary Alternate outlines the city~s policy for temporary alternate duty Duty 8.f. Right to Know As defined under state statute $.g. Emergency Employees should familiarize themselves with building layout; Procedures detailed emergency information found in the appendix. $.h. Safety Boots Inco orates current stand-alone olicy into handbook $.i. Safety Glasses Incorporates current stand-alone policy into handbook .~ k f'e'n "~ <~ f " ~ '''. Chapter 9 Disci line & Grievances 9.a. Discipline Employees are expected to perform their job duties; failure to do so may result in discipline Examples of reasons for discipline and articulation of rogressive disci line process 9.b. Grievances Outlines the grievance procedure ~F iR'.u'?"bo(~yo,~. ",A .~ ~ • 3' •/' of/1 ,+ C;,., C % ti~."(~~ry. Y,fj' ~ ' 1l~':'~A:~l}~. C ~~io ' '.°~~n,,,~~~v~ <4 ~' ,n::•?e ~~. '~ ~°? ,. ¢C;~,` ;..fi,,.. ,{%'~'".G~ ~ ~ ~ ~ ~~ '`.^ :Y.. ,Y+}:S , ~~ ,~' ~ x~.Y~ .!~ ~, ~<~,o~ v.. s ..,.~-' ~~ ~ ~.~.: ,:2. .. ~. .. ~t:.,.~ ^r ~`~ Jn .''i". AR. J..2 y„~ t~ ~hi~"'i.,ka •z ~, C.. t .cbr° ,3 ,,/t A'' s N ~ r7. >~,X _ "~~"."d » ~~i J' ~Yyy. Y'~ fy,~ ~'u '*C~,,ar' $ / ~ .. ~~ ' rr ~g ,;~ C3fA ~'yy ~ '~+~n '~ !,"~.. lai ,J' fhi'C ~.,~ +YS 3' ,a .CWF 'Y - 1'~ 5C` '~N!" ?/ r. ~ 3 ^Y' n+V .F . ~. (~~ r. Y %F.w rrEii~~ .:SZ v.~ 5~~ .. ss^ ~ ~r~ ~x t~ o~Rc~ ~ ~°^f °~•, d ~'°'~.rs ~"s"s?;~!`'. a .~, :,~ ~-:; rfKa/C, •,vt's e.r~i~SM1 ~i~3~+1 l~fiv~ ~+.~ .s~"x; `r=;i•t'. '>- Chapter 14 Se aration from Em Io ment 10.a. Resignation Twa week notice required; less than that may result in denial of severance ay 10.b. Layoff Articulates the city's policy 1 O.c. Severance Actual severance amounts are articulated in the applicable section-sick Ieave payout is found under sick leave, etc. 1 O.d. Dismissal The circumstances the city may dismiss an em la ee 10.e. Retirement Definition of retirement and notification requirements 1 O.f. City Paid Health For pre-1993 employees, describes the benefiis available and insurance the notification requirements 10.g. Insurance Brief information on insurance continuation required under Continuation federal and state law 1 O.h, Reference Checks City policy on releasing information on previous employees .:,d ..r. ~ :d SNI %Y 1 ~ ~ fP'1~1~, ~ f <',::.. o.fp~ t ',:. ~ :, :. a ,':.,v..... ~ t. n ., .: ~r ' ~: ,:': , .. ,. ,.,, c ., 1 ~ F: „ :;: ,,. : < ,:; «, ' .1 Hk NM,.~ ~', S 5::: ', ,, ....<..., t! ~ ; , ,::.rr_3 ~v, n u,l . z , t r .. s ~ ' ".'.4 < ',`;:':: ~ 1::; lA Y~~ NfJ / ;: cg' E. ~ ::.i 1 , r! Y ~ ~ as 5'`~. . ~ •,~k. ' 'T?.l 1 .'~. [d '; c~ yF S.. .k,..-: t ~ w: u ::i / S ~'~L.:. ~(y~ ~: ..~ . r .; d , s ~` :,. :..:.. .,.. ... 1:.,.......: , ,. ~.. v :... '.:'. ::: ::.:: '.:. ~/.: ~.,,:,, ::.. . r`~. . - ~,n l'.N ~• ~ ..r. ~, .. .. :..:, ...r ..... ::. .: .,::.., .,:.4.: : : ...., ~N ~:::, : r ., ~' :.. J' .. .YiFIJn: v)t,(. S :~.. .. r; ,Y, ,, ~ .':'I .... r t ., .f 1 'r::;. 1 A )' .. f F •;~1. [f:: ! ., ~ .. : a (~7~ K.>>~~rrt # '~ t by R .. ^+J{ /A` 4,: ~:. `~ i.~ ~ .A, :.: .,: _ ,._ ... ., , • }l Y ~V w.' ~ " i '.i. 't- ' k ,1 , i , ~ . ;' ., k . ., : .:. .. ,. : ... ." d : : :.:. ~'.. ~ •~: rS';f MEMO TU: Honorable Mayor and City Council mernbers FRAM: Charlene A. Stark, Finance Director RE: 8rd Quarterly Financial Report -2048 DATE: October 2~, 2448 I have put together a brief repent. on the activity t0 date for the governmental and enterprise funds and compared them to the 2445 budget and the ~44~ activity as of September 34~~. included is the follo~ring: • Summary of-the City's gavernmental ar~d enterprise funs activity. • Graphs depicting revenues and expenditures fog the governmental and enterprise funds. • Summary of the Investment par~olio as of September 30, 2008. If there is any other information you wouid like to see ar for more details an this report, please feel free to call me at 651-48ow2354. Councii Action: No action is needed. j' '~. ) [y ~' ''~ d y('Z~Y '~ Y S"'FfaY`} P,i p gi ~.N ~~ 7'a w... l". '., ~ f. "°i ".: ~+ i ."! .., :',.~ t ar.i <." 4~'3.; h~! ? ~,~E~~~~•... ,~..~~. ~~~„~. L', .wz~ ~MF~ ~,s:~:i~~. "~ ~ti~:rur`ts~~ I~~!~ ~~~Y'r~~"~~.>~_..~•.~ ~ ~.`'.~!.l'~~..>..."~ .t _<'~:~ ~ #.#~"~^~ ~t'~,~; ! wi~~~,~. '~ ~"~ra~~! ,^ `;^~~~:- y~. :. This report is a summary of the governmental and enterprise funds for the city. This report is intended to give council an overall view of the funds at the 3r~ quarter mark and to inform council if there are any anticipated problems with meeting the goals of the 2008 budget. Summrr of Governmental Funds-Revenues The following charts compare the governmental funds revenues for September 3 Ot~' 2007 and 2008 and in comparison to the 2008 budget. City of Hastings Twa Year Comparison of Reve~~es ~ O,aoG,oGo 9,000,000 a,GOa,aaa 7,OOO,U00 ~,Gao,aaG ~,OOO,C~00 4,0110,000 8,D00,000 2,Oaa,aoa t,oaa,ao0 0 2007-~^.ctual ~ 1008-actual ®2008-fudge The general, fire & ambulance, arena and the debt funds are all showing 2x08 revenues to be below the 2007 revenues collected for the third quarter. All the rest are at the same or above for 2008. The general fund's revenue is contributed to low collections in building permits for new homes and new business growth. The continued economic downturn in housing is the driver for this and was anticipated to be lower this year. The debt funds are lower in 2008 because in 2007 some debt obligations were refunded to lower the interest rates and thus a doubling up affect is part of the 2007 revenues. All funds are an target for the 2008 projected revenue budget. ~ ~t~ ~~~ ~ G° ~ 0 ~~ ~`~~ ~~Q~ Q~~ ~~~~ 4 ~`~~ ~~ Summary of ~overnmenta~ Funds~ExpendYtures: The following chart compares the expenditures and budget for the third quarter ending September 30t~. ~it~ of Hastings Two Yaar ~~mparison of Exp~n~ditures HP Cable Debt ~ Economic De~efo~~ment Parks Capital Paal r,rena Fire ~ Ambulance Parks ~~erations General The general, cable, debt, fire & ambulance funds all are showing that the ZOOS expenditures are less then the 2007 expenditures at the end of the 3~~ qtr. In the debt fund this is attributed to the doubling up affect of the refunded bands that occurred in 2007. The parks, pool, funds are higher due to additional transfer of ERF funds in the 200$ budget as compared to the 2007 budget. The pool is saving money for a file project that will be done in 2009 and the park has many projects in which money is being set aside including the levee park plan and trails through out the city. The arena is higher in 2005 as the flooring project was funded and completed this year. ^ ~0l7~-Budg 2008-~ctuf ~Of!?-~ctu~ Summa of Enter rise Funds~Revenues: The next couple of graphs depict the revenues and expenses of the enterprise fund which include the utility funds, TRAC and the hydro fund. Cit~r of Hastings Two 1`~ar Com~arisan ~f Rev~r~ues $3,080,000 ~~,~aa,aao ~2,aaa,aaa ~ ~ ,~oa,aaa $~,a08,00a ~~08,000 ~- Enterprsse Funds 0 2aat-A~t~af ~ 2008-Actual ®2808-Budget Revenues for 2008 are lower in the two utility funds and the hydro fund when compared to 2007. in the two utility funds the lower revenues are due to the lack of new construction in the city. This again was anticipated and thus the revenues are on target for the 2008 projected revenue budgets. The hydro fund is lower because in 2007 there were some final franchise fees paid to the city. The franchise fees ended dec. 31, 2006. The hydro plant is also on target for the 2008 projected revenues. Summary of Enterprise Funds-Expenses: The expenditures for the hydro fund and the TRAC fund are on target and should came in as expected. with an increase in net assets for the hydro fund and the TRAC fund should remain constant. The water fund in 2007 is higher then the 200$ expense due to the building of the water treatment plant in 2007. Expenses are on target for 2008 and the fund should see an increase in net assets even with the loss of revenue from new construction wAC fees for the year. The sewer fund is considerably higher then the 2047 expenses and is due to the building of the public works expansion. There were some unexpected costs with this project that b'Vater ~e~rfer TRA.~' Hydro has caused the actual expenses to go over the budget. There is enough in net assets to cover this overage without causing the fund to become underfunded. CITY OF HASTINGS TV~Q ~'EA~ COMPARISQN GF EXPENSES t-fytlro TRAC N ~. t a~ .` ri m _r Sewer ~'~a1er ~- ~~oo,oao ~~,aaa,aaa $T,~aa,ooo ~2,ooo,aao ~2,~oo,oaa ~~,ooa,aao ~o,~oa,oaa o~aa3-Budget ®20a$-Actual 020x7-Aetuai The next following three graphs show the City's Investment portfolio diversif cation in length of maturity, types of investment vehicles, and brokers. The portfolio value is at $ZO, l 07,463 . The second half taxes are to come in December as well the settlement for the bonds being issued on November ~~~' this year. Currently the portfolio has very little short-term money invested. This was expected as investments have matured they have been used to cover the contracts on the public works building and street projects. In December the short-term portfolio will be funded and increased significantly to cover the next six months of payables and payroll. The investment in the 5-I0 year period reflects the part of the investment portfolio that is invested in longer term investment to gain investment yield. This portion of the portfolio is not needed far short-term funding of payables and payroll. } t ITS' ~F H~TI~ ~~ETi~E~T~ ~~ ~f ~~.~~~~~ ~4,~~~,~0~.~0 ~ ~ ~,~~~~~0~.~0 ... ~.~~ ~ ~t ` ~h~rt ~r B ~ Yr ~n~ ~.lr~~~r Q~~r~ ~~r ~ ^ ~- ~ ~r e~-~~yr ~~~-1~~r t_~r~~l~ ~~ ~~~~rri ITS F H~TII~I [[~'ETC~iE~T~ ~~! ~ E~ ~h~rt ~r~a ~~~~ ~~ ~~~ l~ ~~ ~~ o~lls Fargo ®~J~~ Fir~an~iaf o~~~ ~ani+;~Pi~ar o ~~a~h~~ia ~mitf~ BarrF~~ ~Ol~tit~rias~ta ~h~1 fain ~r~:~~t~rtfi It is the practice of this city to diversify the portfolio by not keeping more then 40% with any one broker. As you can see by the above graph the portfolio is kept with 7 different brokerage firms and na brokerage firm has more then 26% of the total portfolio. In the chart below the investments are diversified by the types of investment vehicles. As the council has been reading in the newspapers ar hearing an television the Freddie Mac's and Fannie Mae institutional paper has the backing of the federal government. fur investment in these two types of investment paper is now considered to be the same as a treasury note. Treasury notes are rated at the highest quality paper with a rating of AAA. At this time the city has no money invested in commercial paper. The city is still waiting until the fall out from restating accounting numbers on balance sheets and income statements from corporate America becomes less of a problem then it is currently. This will give time for the rating companies to restate the ratings of the corporate paper being issued. I want to be sure we are investing in quality commercial paper before we enter into the market. ~IT'~ ~F H~TI##~~ tF#~E~T~fEf#T~ B'~' ~E~U~tT'~ TAPE 0 SD's hal~ne~ h~ar~~ F~nni~ h~1~~ Firm ~r~~it~ o F~~~r~l H~m~ L~~n B~n~ ~ F~r~~i~ i'~t~~ ~ D Frrd~i~~ r~1~~ ^ T~~~hl~ r~t~ni~:i~~~~ In summary the third quarter is pretty much where we should expect it to be. Expenditures and revenues are on par with the budget. All anticipated targets should be met. There were some budgeted spend dawns of fund balance in same funds and that should occur as expected. other funds will increase in value while others will remain constant. The 200$ projections should be met and cause no alarms far the 2009 budget year. VI-9 City of Hastings Parks & Recreation 920 W 10~' St, Hastings MN 55033 Ph: (651) 480-6175 Fax (651) 437-5396 Web: www.ci.hastings.mn.us xCreat~ng Comrnurut~r Through People, Parks, and Programs" Date: 10/30/08 To: Honorable Mayor and City Council From: Barry Bernstein, Parks and Recreation Director Subject: Tier Two Skate Park Equipment In October, the City Council approved the tier two skate park equipment as excess equipment and approved the sale of this equipment. A public bid process ensued. we concluded taking bids on the tier two skate park equipment on is/23 in which we had one bidder from Ladysmith, Wisconsin. 'we did advertise throughout the professional organizations of Minnesota and Wisconsin, as Wisconsin does not have the restrictions that Minnesota does regarding the oversig~it and height of skate park equipment and operations. Ladysmith bid on two pieces of equipment and they are the half pipe and launch box for a total of X5,703. This bid is ~3 over the listed minimum bid on our document. They will be issuing us payment and removing these two pieces of equipment in the next couple of weeks once they have been not~.ed they won the bid. I have notified Ladysmith that I need to take this issue before City Council on Nov 3~ for the two pieces of equipment they bid on prior to final approval. Ladysmith understood and we have been working on coordinating the transfer of this equipment. It is staff s recommendation that we accept this bid. Thank you ~ Civic Arena Aquatic Center Youth First 2801 Red Wing Blvd. 901 Maple Street 920 W 10~` Street Ph: (651) 480-6195 Ph: (651) 480-2392 Ph: (651) 480-6182 Fes: (b51}437-4940 FaY: (651 437-5396 Fax: (651)437-5396 ~' ~PR~-03-~~007. 13 ~ ~~ ,~ ~ ~. . ~ a .,. ~ ~ ~~ ~ ~ ., ~ ~ °~ .~ ~~ ~ a" ~ h~ 1~ ~H '~q 4 ~ ,..~,~ ,.~. L ~ ~, ~oo~ ~ ~3~ro~ ~ a ~,~~ ~ .. ~`~, ~ w'~~~'n ~~: ~ asp ~, ear ~ V U W ~ ~ L~ ~ r.+ ~ ~~ ~ ~ ~M~ ~ ~ !l,~j ~ ~ ri At/J~A ~ ` ~+~ is ~~~ as~ .~v,oR~~ ws+x~ ra P . ©6•~0~ ~ ~ +'~ ~' a~a~~. ~~~~.~u~~+~ C Qtitt'~' S?a'1'u,.. ~, ._ ~.~az~~s,~,~~m z ~ o ~ +~ ~ ~ r Q a ' 1 ~ ~ r~ ~ w. V W .,+ ~ ~~~au= .a~~`~~ ~ ~" yy 'A i N r L ~ ~ ~ N d x E ~ L '.~ ~ ~ ~ ° a GIU 4S py~ ~`~ s C 3~ E~ 3;Nt,, NIY ~, H E ~3'~ ~ Qst~~~'L~:3 0~~ ~ ` ~ ~ ~ ~~~ ~z~~ A~~~ ~ ~ d ~ ~~ p o ~ ~ ~''~ n OC at ~+. ~t E+ '~ ~oo a ~ ~ .~ .,.. ~ s. sofl,~s.s r-u~.~v~sa~uc.aa JQ.~ d .~ O vi m +' z U ~-•+ O d N !~ Oo~D~ ~. ~ (u ~ ~ ~,,/ .~ ~ cu ~ a ~~~~~ ~~~~~~ ~t ~ •~~ ~ .~Nv t fS3 _....~ X ~ ~~~1~~ ~-~-~-~- U~ .. k-. l~ 3 VI-10 MEMO To: Honorable Mayor and City Council From: Tom Montgomery Dade: October 30, 2008 Re: Resolution -Declare Public VL~orks 5-10 Pickup Truck Excess Council is requested to declare the Public V~orks ~ 99b Chevrolet S-~ 0 Pickup Truck excess and authorize its sale. Public works has been very successful in selling excess vehicles on the Internet using Car Soup and would advertise for sealed bids on Car Soup for this vehicle too. ;~~~ ~'r:- f~FyJ.~ ~y _ r CITY 0~ #i~S'1'INfiS CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA Resolution No. RESOLUTION DECLARING PUBLIC WORKS EQUIPMENT EXCESS AND AUTHORIZING SALE WHEREAS, the Hastings Public works 1996 Chevrolet S-~ 0 Pickup Truck is surplus; NOw, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS; that t Hastings Public Works 1996 Chevralet 5-14 Pickup Truck is hereby declared excess and is to be sold ar disposed of in accordance with Hastings City Code, Section 32.44 ~C}. ADGPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA, THIS 3~~ DAY GF NOVEMBER, 2008. Ayes: Nays: ATTEST: !~elanie Mesko Lee, City Clerk Paul J. Hicks, Mayor (Seal} VI-11 MEMORANDUM TO: Honorable Mayor and City Councilmembers FROM: Dave Osberg, City Administrator DATE: October 30, 2008 SUBJECT: Authorize the Closing of Certain City Offices on Friday December 2b RECOMMENDED CITY COUNCIL ACTION It is recommended that the City Council take action authorizing the closing of certain City offices on Friday December 26, 2008 including the Cal Ruedy Public Works Garage, Joint Maintenance Facility and City Hall. BACKGROUND Thursday December 25, 2008 is a mandated State Holiday, resulting in all City facilities being closed, and a paid Holiday for all City employees. 7n the recent past, when the December 25 Holiday has fallen on either a Tuesday or a Thursday, the City Council's previously have authorized the closing of certain City facilities on either the day prior to, or day succeeding the recognized Holiday of December 25. This action has not resulted in any additional paid Holiday benefit. Some employees, who chose not to take approved leave on that day, shall be allowed to work, based on assigned duties and approval from their Supervisor. The more frequent occurrence is the employee choosing to take approved leave, such as a vacation day, floating holiday or accumulated earned compensatory time, In the past, City employees have expressed appreciation for this opportunity to use additional approved leave to extend their leave during the Holiday Season, and l trust this appreciation would continue. When granted in the past, there have been no known complaints from the public, and the Staff would provide the appropriate notification to assure the public is aware of the fact those City facilities would be closed on Friday December 26, 2005. David M. Osberg City Administrator VI-12 CITY OF HASTINGS DAKOTA CaUNTY~ MINNESOTA RESOLUTION A RESOLUTION EXPRESSING ACCEPTANGE 4F AND APPRECIATION FOR A DONATION TG THE City of Hastings WHEREAS, Hastings Area Chamber ofi Commerce and Tourism Bureau presented to the City of Hastings a donation ofi $ 225.00, and WHEREAS, the City Council is appreciative ofithe donation and accep#s the donation fior the aerial pictures of City Hall and downtown being purchased for the HPC picture gallery head at City Hall, and THEREFORE BE IT RESOLVED, by the City Council of the City of Hastings, Minnesota; 1. That the donation is accepted and acknowledged with gratitude; and 2. Approval of a budget adjustment in the Heritage Preservation Fund. Adopted this 3rd day ofi November, 20oS Ayes: Nays: Absent: Pau! Hicks, Mayor Attest: Melanie Mesko Lee, Assistant ~4dminis#ra~or/Ci~y Clerk (Seal) VI-13 Discussion -OHDS City Council Memo -November 3, 2008 Page 1 Memo To: Mayor Hicks and City Council Members From: Karl Barker, Associate Planner Date: November 3, 2008 Subject: Consider ordinance Change: Demolition of Homes in the OHDS REQUEST The City Council is asked to consider a potential amendment to City Code Chapter 155.23(D) -Original Hastings Design Standards (OHDS). The amendment would exempt demolition of homes from OHDS regulations. Demolition could occur without Planning Commission review and City Council approval. Upon approval, the Planning Commission would be directed to hold a public hearing to consider the formal change. PLANNING COMMISSION REVIEW The Planning Commission met and reviewed the aforementioned item at its October 27, 2408, meeting. The recommendation of the Planning Commission is that homes to be demolished do not need to have OHDS review before the Planning Commission or City Council. This is because the Planning Commission feelsthatthe demolition of homes in the OHDS does not deter from the character of the neighborhood. However, any new homes built on the land of the home that was demolished would need to have OHDS review. In addition, the Planning Commission recommended determining if the home to be demolished could be moved to another location. ORDINANCE REVIEW ~1} 1rr~en~. Original Hastings Design Standards OHDS} preserve and enhance traditional neighborhood design by reflecting the general characteristics of buildings dating from 1845 to 1944, the predominate era for building construction within the OHDS District. OHDS regulations ensure traditional neighborhood design by incorporating design features such as alleys, carriage houses, front porches, period sensitive housing design, sidewalks, and traditional street lighting. Design standards create and enhance the character of Discussion -OHDS Gity Council Memo ~-November 3, 208 Page 2 older neighborhoods byestablishing regulations to guide propertydevelopment and rehabilitation consistent with the unique historic character of the neighborhood. The GHDS are derived from the Design Guidelines forOriginal Hastings, adopted in 2003 by the City Council as part of the Heart of Hastings Master Plan. {2) Designated District. OHDS shall be effective for portions of the R-2 District as indicated in the figure below and shall be further identified on the Official Zoning Map. Areas not zoned R-2 are excluded from the GHDS. (2) Applicability. The OHDS are applicable to all new residential development within the OHDS District. Substantial modifications to existing residential buildings shall also adhere to the design standards. Substantial modifications are defined as building improvements affecting the exterior of a structure exceeding 5°/fl of its current building market value as defined by the Dakota . County Assessor. REVIEW CRITERIA There are two viewpoints regarding the demolition of homes in the GHDS. Discussion - 4HDS City CounciE Memo -November 3, 2008 Page 3 A. The OHDS guidelines are for substantial modification exceeding 5% of a home's current building value. Further, modifications reviewed by the Planning Commission and City Council usually include additions or changes such as front porches or garages. The demolition of a home actuallyeliminatesthehome's currentbuilding value all together. 13. The demolition of a home is a substantial modification to the characterof the OHDS area. VIII-Gl MEMORANDUM Tq: Honorable Mayor and City Councilmembers FROM: Dave Osberg, City Administrator DATE: October 30, ~OO8 SUBJECT; Amended Leduc Operating Agreement RECOMMENDED CITY COUNCIL ACTION It is recommended that the City Council take action approving the enclosed Leduc Operating Agreement with certain amendments. BACKGROUND Currently, the City of Hastings is operating under an agreement with the Dakota County Historical Society for the operation of the LeDuc Mansion that was executed with an effective date of June, 2x05. A variety of duties, responsibilities and obligations of each party are outlined in the agreement, that is currently scheduled to expire in 2010, with opportunities to automatically extend for an additional five years. The new agreement, which is attached results in several proposed changes, that both parties contend will be advantageous after now experiencing several years of operations, Zn particular, the new agreement will: -Shift to the DCHS the responsibility of completing certain minor kitchen repairs and maintenance. (Page #3 Section 10 (e) and (fl) -The DCHS will take over the responsibility of basic j anitorial services and cleaning, such as the restrooms, etc. Page #3 Section 13} -window cleaning, to a certain extent shall become the responsibility of the DCHS Page #3 Section 14} -Minor repairs such was painting, woodworking, fixtures, plumbing etc, shall become the responsibility of the DCHS Page #31#4, Section 16} -Certain pest control measures shall become the responsibility of the DCHS. Page #4, Section 17}. As a result of the DOHS assuming additional responsibilities, the pending agreement suggests an annual payment of $5,000. The agreement also reflects continuation of the agreement through the end of 2009, and then the automatic renewal for an additional five years. Staff has conducted extensive discussion with Staff at the DOHS and all are in agreement, that these changes Will foster even further the excellent working relationship that has been established over the last several years, and assure the continued eff cient operation and maintenance of the LeDuc Mansion for future years, Staff recommends approval. /a~1~1~r~ // David M. Osberg City Administrato GPERATING AGREEMENT LeDuc Historic Estate City of Hastings and the Dakota County Historical Society THIS AGREEMENT, is made this lst Day of December 2008 by and between the City of Hastings, a municipal corporation of the State of Minnesota, herein called the CITY and the Dakota County Historical Society, anon-profit corporation, herein called the DOHS. WHEREAS, the CITY has made determination that it wishes to utilize the services of the DOHS to operate the LeDuc Historic Estate,1629 Vermillion Street, Hastings, herein called the SITE. Both the CITY and DOHS enter into this Agreement for a period of one ~ 1 }year and seven ~7} months, with an automatic renewal for an additional five ~5} year period, unless terminated by either party according to the provisions outlined in Section N. E and F, with said agreement starting on January 1, 2009. This agreement modif es and replaces the "operating Agreement LeDuc Mansion" that was signed into effect on June 24th, 2005. TERMS OF THE AGREEMENT I. DOHS` shalt provide the following services relating to the general operation and management of theS~TE: I . open the SITE to the public on or about May 15th, continuing until about October 31St of each year beginning with 2005 for a period of approximately 30-40 hours per week, with the CITY advised and allowed to approve the specif c days and times of operation. The DOHS and CITY agree to meet on an annual basis to determine the hours of operation for the upcoming year. 2. Manage the day-to-day operations of the SITE, including but not necessarily limited to the following: a.} Provide tours and programs that offer an historic interpretation of the house, carriage barn and grounds to the public, as well as providing stories and exhibits related to the LeDuc family, Carroll Simmons, Andrew Jackson Downing, the City of Hastings, Dakota County and other relevant history related to the S ITE. b.} Plan, schedule and manage activities and special events at the house, carriage barn and on the grounds to generate operating revenues while maintaining the quality and character of the SITE. 3. Abide by the Partnershl~ Agreement for the operation of the SITE, which is hereby included as a part of this operating Agreement, and is attached as Exhibit #A. 4, Design, create, install and control the selection, display, storage and preservation of the art and historical objects appropriate to the SITE. Arrange or facilitate cleaning of artifacts and exhibits, and be responsible for said cost, in the LeDuc House and the Carriage Barn, DOHS will be responsible for care and replacement of light bulbs and fixtures for the exhibit lighting. These displays will be cleaned, repaired andlor replaced by DOHS. All of the foregoing shall be at the sole expense of DOHS. 5. DCHS shall own all exhibits, cases, lighting and the Like developed and paid for, either in whole or in part, by DCHS for the SITE. Exhibits, cases and lighting and the like developed and paid for wholly by parties other than DCHS, including the CITY, sha11 remain the property of the parties that developed andlor paid for them unless gifted to DCHS. Exhibits, cases, lighting and the like developed solely for the SITE and having no practical use away from the SITE will be gifted to the CITY by the DCHS should this agreement be terminated. Additional exhibits, cases, lighting and the like, may at the sole discretion of DCHS, be gifted to the CITY should this agreement be terminated. This does not include assets belonging to DCHS which are not offered to the SITE, and which were not acquired solely for use at the SITE. 6. DCHS, in recognition of the reputation and highly public nature of the CITY as the owner of the SITE, agrees to develop exhibitions, tours and programs, and the like following best practices identified by the American Association of Museums ~AAM} andlor the American Association for State and Local History ~AASLH}. Should appropriate best practices not be available from AAM or AASLH for some aspect of operating the SITE, DCHS shall make a good faith effort to identify and follow appropriate best practices in closely related fields, Furthermore, should any potentially controversial subj ect be selected for exhibition at the SITE, DCHS shall inform the CITY as to the nature of the subject and possible controversial aspects the subject. 7. DCHS will employ the personnel necessary for the operation of the SITE. DCHS will recruit, train and supervise employees, volunteers and interns necessary for the operation of the SITE, and be responsible for providing the necessary workers compensation insurance and payroll taxes S. DCHS will provide telephone service and computer Internet and email service to the SITE, and be responsible for payment of said service. 9. DCHS will be responsible for specialized grounds maintenance such as, but not necessarily limited to the apple orchard, flower gardens, watering heirloom plants, shrubs and flowers. 2 10. DCHS will be responsible for the operation and maintenance of the kitchen facilities that will include, but not be limited to the following: a. Purchase and acquisition of kitchen equipment it deems necessary and it ongoing maintenance, b. Purchase, acquisition and maintenance and replacement of utensils, glassware, plates, it deems necessary, c. Purchase and acquisition of tables and chairs for rental events it deems necessary. d. Cleaning and maintenance including plumbing within the kitchen, supply and waste lines. e. Kitchen plumbing maintenance including clog removal, and other normal day- . to- ay maintenance. f. Make minor repairs that are within its capacity to complete, only after having received prior approval from the City. 1. Major kitchen plumbing repairs shall be completed by the City, which may include, but not necessarily be limited to: pipe or fitting replacement and repair, frozen pipes or repairs that are expected to exceed $500.00 in cost. Those repairs expected to exceed $500.00 shall be paid by the City, unless the DCHS agrees to make full or a partial payment. 11. DCHS will operate a gift shop on the premises and be responsible for insuring the contents, and receiving waivers of liability from those dealers who display for sale, their items in the gift shop. 12. DCHS will insure its personnel and the exhibit contents in the SITE and carriage barn, 13. DCHS shall be responsible for basic janitorial services and cleaning, including bathroom cleaning and restocking; sweeping, mopping, dusting, changing light bulbs, and similar day-to-day cleaning. 14, DCHS shall be responsible for washing all window surfaces that can be accessed without removing storm windows or other window structure and that can be reached safely using a step ladder of no more than 6' in height. The CITY shall be responsible for cleaning all other window surfaces see III.C.} 15. DCHS staff will accompany CITY staff in annual for more frequently as needed} site inspections to identify any damage, needed repairs, insectlpest infestations, mechanical failures, or other issues that may harm the integrity of the site. 16. DCHS staff may complete minor repairs with prior approval from CITY, These minor repairs may include painting, woodworking, fixture repairlreplacement,plumbing 3 repairs, etc. Costs associated with such measures shall be paid by either DOHS or CITY as determined by mutual, written, agreement. 17. DOHS may take measures to control pests not covered by the CITY's pest control contract with prior approval from CITY. Costs associated with such measures shall be paid by either DOHS or CITY as determined by mutual, written, agreement. II. DCHS recognizes the CITY as the owner of the SITE, and will complete the following in consideration: A. Provide a standard activity report to the CITY, quarterly, and participate in meetings as needed, that allow both the CITY and DCHS to evaluate their mutual contractual obligations and performance. B. Adhere to the provisions of the REAL ESTATE TRANSFER AGREEMENT and DECLRATI4N CREATING RESTRICTNE COVENANTS that specify DCHS' obligations and services. C. Promptly notify the CITY of any building or grounds maintenance needed for the protection of the public and the SITE. D. DCHS shall secure approval from the CITY, prior to submission, for any proposal for funds that creates an obligation on the part of the CITY beyond that which is outlined in . this agreement. E, DCHS will notify the CITY of all special events, fairs festivals and private events planned at the SITE as soon as is reasonably possible. Any CITY events involving the SITE must be coordinated with DCHS prior to being scheduled at the SITE. DOHS shall also notify the CITY of any new exhibitions being considered or developed far the SITE. F. DCHS shall provide the CITY with a list of suggested site improvements and maintenance needs annually G. DCHS will secure approval from the CITY for any improvements or alterations to the SITE, excluding exhibits, tours and educational programs, prior to the start of said improvements or alterations. III. The City of Hastings agrees to perform the following services and provide the following to the SITE: A. The CITY shall be responsible for electricity, natural gas, sewer, water and solid waste removal. 4 B. The CITY shall be responsible for the structural repairs to the foundations, wall, floors, roofs, chimneys; window replacement; exterior and interior painting; and any other structural repairs or replacement. C. The CITY shall be responsible for annually cleaning all window surfaces other than those described under item I.14. D. The CITY shall be responsible for pest control including vermin and animals not generally covered by the CITY's pest control contract, grounds maintenance, lawn mowing, snow removal including manual shoveling of sidewalks and access paths for staff and visitors}, tree and shrub trimming, except those noted as the responsibility of DCHS. E. Except as otherwise provided, CITY shall be responsible for the mechanical systems, such as sinks, toilets, electrical switches, heating systems, electrical systems, plumbing, air conditioning, humidity control and security, and shall agree to maintain said systems following the maintenance, repair and replacement recommended by the manufacturer of each system or component, with the goal ofcreating anear-museum quality environment, with minimal temperature, humidity or air quality fluctuations. F. The CITY shall also be responsible for the following: parking lot, sign maintenance, exterior lighting, fence and gate repair and maintenance, and exterior signage, and replacement of specialized trees and shrubs. G. The CITY will conduct a site inspection at least annually to identify any damage, needed repairs, insectlpest infestations, mechanical failures, or other issues that may harm the integrity of the site. H. The CITY may allow DCHS staff or contractors to conduct any of the activities listed in items III.A through III.G by providing DCHS with written approval. City shall pay all costs associated with such activities unless DOHS agrees in writing to pay for the activity. IV. Other Duties and Responsibilities A. DCHS agrees not to discriminate in providing services an the basis of race, religion, color, national origin, sex, marital status, mental or physical disability. B. DCHS agrees to indemnify, hold harmless and defend the CITY, its officers agents and employees from and against any all claims for injury or property damage arising out of, or related to the services to be performed as outlined in this AGREEMENT, and the attached exhibit. C. DCHS, receiving money from the CITY and in providing non-proft services in the interest of the citizens, shall at all times be considered an independent contractor and not an agent, partner or in joint venture with the CITY. The parties acknowledge that any 5 contract or agreement entered into between the DCHS and a third party shall not be an obligation of the CITY. DCHS shall not represent that it has the power or authority to contractually obligate the CITY. D. DCHS agrees that the responsibility for performing the services to be implemented under the terms of this agreement shall not be assigned, transferred or delegated by the DCHS to a third party without the prior written consent of the CITY. E. Either party may terminate this agreement for failure of the other party to comply with any term, condition or obligation under this agreement, no earlier than 6 months after written notice specifying the nature of the default, with reasonable particularity, and such default not having been substantially corrected, within four weeks after the notice has been sent. Upon such termination, DCHS shall be entitled to receive apro-rated portion of the payment owned under Section V ~G} and the City shall receive the balance of any unspent funds already allocated to DCHS, but nat yet expended. F. This Agreement shall be for an initial five ~5}years, and automatically continue for an additional fve ~5}years, unless either party provides notice to the other that the second eve ~5}year term will not be renewed for the additional five ~5} year term, which must be submitted in writing not less than one ~1}year before the expiration of the first five ~5} year term expiring. G. DCHS shall maintain in force for the duration of this agreement the insurance coverage specified below. Each policy required by these provisions shall be written as a primary policy, not contributing with or in excess of any coverage that the CITY may carry. A copy of each policy or certificate of insurance satisfactary to the CITY shall be delivered to the CITY upon the execution of this agreement. Unless otherwise specified, each policy shall be written on an "occurrence" form, with an admitted insurance carrier licensed to do business in the State of Minnesota and shall contain an endorsement entitling the CITY to not less than 30 days prior written notice of any material change, non-renewal or cancellation. The adequacy of such insurance required by these provisions shall be subject to approval by the CITY. Failure to maintain any insurance coverage required by this agreement shall be cause for immediate termination of this agreement by the CITY. G- I . Com rehensiue General Liabili .DCHS shall maintain a broad form comprehensive liability insurance policy with coverage of not less than $ I,000,000 combined single limit per occurrence, with an aggregate of $2,000,000 for bodily injury, personal injury or property damage. Such palicy shall contain contractual liability endorsement and tenant legal liability coverage. The policy shall also contain an endorsement naming the CITY as an additional insured, in a form satisfactory to the CITY, and expressly providing that the interest of the CITY shall not be affected by the DCHS' breach of policy provisions. b G-2. Workers Corn ensation. If the DOHS shall perform. the work with the help of others, DCHS shall provide proof of worker's compensation insurance coverage in compliance with all applicable provisions of worker's compensation laws in the State of Minnesota. G-3, Pro ert Insurance, It is agreed that the CITY will provide property insurance coverage for building and contents owned by the CITY, DCHS shall maintain separate property insurance coverage far all personal property owned by the DCHS, or loaned to the DCHS by the Minnesota Historical Society, The CITY will not provide any type of insurance for property or contents not owned by the CITY that is located at the SITE. H. DOHS and the CITY shall comply with all applicable federal, state and local laws and rules, ordinances and regulations at all times, while this agreement is in force. I, This Agreement can be modified with the written consent and approval of both parties. Financial obligations and Responsibilities A. By August 1 of each year DCHS will submit a SITE operating budget to the CITY for review, The annual budget shall include yearly goals and prof ections of anticipated revenues that will be generated at the SITE. DCHS agrees to include only expenses that are directly related to the operation of the SITE, as required by the terms and conditions of this agreement and the Partnership Agreement which is included as Exhibit #A. DCHS shall also submit a list of capital needs, repairs, improvements, etc. to the CITY, B. The CITY will prepare a capital budget for review during the budget review process and DCHS may assist the CITY as necessary to complete this capital budget. C, At the same time the CITY and DCHS review and approve the annual budget, each party agrees to meet and confer on the budget, in an effort to determine the amount of Simmons Trust that will be needed to operate the SITE in the upcoming year, and the amount of Simmons Trust that will be needed for certain capital expenditures during the next year. Furthermore, the CITY agrees to meet and confer with the DCHS any time it draws funds from the Simmons Trust to repair, replace, maintain any item at the SITE, or for any capital expenditure or any operating expenditure of which it is responsible. Each party understands that the Simmons Trust are the sole ownership of the CITY and allocation of the funds is at the sole discretion of the CITY, with the further understanding that allocation for a legitimate expense shall not be unreasonable held back by the CITY. D. DCHS and the CITY agree that any earned income from the operation and rental of the SITE shall remain with the SITE and used for expenses associated with the operation and capital expenditures and repairs at the SITE. 7 E. Each party agrees to meet on a quarterly basis to review the prof ected budget and actual expenditures, in an effort to f rmly establish the need for an allotment of Simmons Trust and establish a schedule for their distribution. F. Each party expects, on an annual basis that the earnings from the Simmons Trust will be distributed 50% to the CITY and 50% to the DOHS far the operation and maintenance of the SITE. Of that amount, it is expected that half will be distributed on or about February I St of each year, with the remaining amount distributed during the balance of the year, as determined in "D" above. G. In consideration of items I.13 & I, I4, the CITY agrees to pay DOHS $5,000 annually in addition to payments specified elsewhere in this agreement. This payment shall be used by DOHS to purchase cleaning supplies & equipment; touch-up paint; minor shop materialslexpendables; as well as to pay staff to conduct general cleaning identified in items I.13 &I.14. H. The CITY and DOHS agree that should any grant funds be received solely for use at the SITE, that those funds will remain with the SITE and that DCHS shall be responsible for administering and accounting for those grant funds. Should this agreement be terminated and grant funds dedicated solely far use at the SITE remain unspent, those funds will remain with the SITE and become the responsibility of the CITY to administer and account for, unless the grantor requests and alternative arrangement be made, I. Should either party terminate the agreement according to the terms outlined, DCHS shall receive apro-rated portion of the payment owed, based on the actual expenses incurred by the DCHS at the time of termination, Execution of this Agreement hereby cancels the previous Lease Agreement between the City of Hastings and the Dakota County Historical Society executed and dated in March, 2003. Paul Hicks, Mayor, City of Hastings Melanie Mesko Lee, City Clerk, City of Hastings -seal- Chad Roberts, Executive Director, Dakota County Historical Society VIII-G2 City of Hastings Parks & Recreation 920 W 1p'~ St, Hastings MN 55033 Ph: (651) 480-6175 Fes: (651) 437-5396 Web: www.ci.hastin~s.mn.us "Creating Commun~.ty Through People, Parks, and Programs" date: 10/29/08 TQ:. Honorable Mayor and City Council. Members From: Barry Bernstein, Parks and Recreation Director Subject: Freitag Property/Gores State Wildlife Management Area At the October ~0, 2Q0$ City Council meeting, it was approved to amend the City Ordinance relating to the discharge of brearms/use of bow and arrow within the City limits, but only within the farmer Freitag Property now called the bores State wildlife Management Area. Cauncilmembers Alan. and Slavik directed staff to prepare a resolution in support of a buffer zone to protect affected properties for this project to be addressed at the November 3~ City Council Meeting, ~ facilitated a meeting between the DNR and the property owner at ZgDO ~-~ Street E ~Likes~ to discuss the buffer zone issue. Members from the DNR, City Staff, and the property owners met on site to address layout and discuss any questions or comments, The DNR conceded that during special deer management hunts, a ~~Q' buffer will be established from the residence an 2~OD 4tn Street East. In addition, as you can see from the enclosed map, the DNR proposed a large only ire north area will also be in effect during special deer management hunts, I did ask the DNR to contact the other affected property located on lG~ 1 ~~~ Street east. The DNR did comply with my request and a similar relationship will be in effect for this property owner as well. Included in this information are two pieces of information for the Council to review. The first document is a Memo of Understanding between the Minnesota Department of Natural Resources and the City of Hastings. This MOU outlines what the intentions are for management, trail. alignment, and length of the agreement. The MC]U also .outlines the buffer zone issue in paint #7. The second piece of information is a resolution formally adopting the buffer zones surrounding the two affected properties. In reviewing both documents, the MCU between the DNR and the City of Hastings may include all the stipulations the City Council is looking to accomplish with the affected property owners. if not, the City Council could also pass the resolution included in this packet. Thank you! Civic Arena Aquatic Center Youth First 2801 Red Wing Blvd. 901 Maple Street 920 W 10~` Street Ph: (651)480-6195 Ph: (651) 480-2392 Ph: (651) 480-6182 FaY: (651)437-4940 Fes: (651) 437-5396 Fes: (651) 437-5396 O OG z 0 a~f N ~~ C ~' y . 2 y.. 0 ~ ~~ d t . ~i ' W ~ ~ C ~ a ~ ~ ~ ~ ~ ~ t~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~~~ ~ ~ ~ ~ ~ ~~~ ~ ~ C ~ ~ ~~ ~ y.~ ~ "'~ ~ ~ '~q ~ L ~ ~ H ~ ~ z~ DNR-Hastings MOU: Freitag Property STATE OF MINNESOTA DEPARTMENT OF NATURAL RESOURCES MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF HASTINGS AND THE DEPARTMENT OF NATURAL RESOURCES The City of Hastings ~City7 and the Department of Natural Resources DNR} hereby agree to the following stipulations as a means to carry out hunting and trapping under DNR regulations on a 297-acre parcel in eastern Hastings as depicted on the attached Exhibit A: 1. The Department of Natural Resources shall purchase Parcel A and designate it as a part of the Gores State Wildlife Management Area and manage it in accordance with Minnesota statutes, rules and regulations for Wildlife Management Areas. This wildlife management area shall be added to the Gores Wildlife Management Area. 2. The Department of Natural Resources shall purchase Parcel B and designate it as the Gores State Aquatic Management Area and manage it in accordance with Minnesota statutes, rules and regulations for Aquatic Management Areas . 3. The City and DNR agree to establish the following regulations for the Parcel A Wildlife Management Area: i. Small game and wild turkey hunting shall be allowed with shotguns using fine shot ~No. BBB or smaller diameter shot? or by archery during established hunting seasons. ii. Archery deer hunting shall be allowed during established hunting seasons. 4. The City and DNR agree to establish the following regulations for the Parcel B Aquatic Management Area: No hunting shall be allowed except as provided in Section 6, below. I DNR-Hastings MQU: Freitag Property 5. DNR agrees to post such regulations at the public access and at any other public accesses subsequently developed by DNR Firearms are restricted to shotgun with fine shot only for small game and wild turkey hunting. Deer hunting is archery only. 6. Upon mutual agreement between DNR and the City, controlled deer hunts shall be allowed wlthln the corporate limits of Hastings on Parcels A and B by DNR when administered by DNR with permits which will regulate the number of hunters, the length of the hunt, the use of shotguns including muzzleloader} with slugs, and other conditions imposed by the DNR upon the hunters. The DNR shall notify the City at least 60 days prior to any such controlled hunt. 7. Upon request by the owner of any of two existing occupied dwellings at the time of state acquisition X1621 4Th St E or 2900 4Th St E}, or by the City Council, a 200-foot buffer will be established upon demonstrated safety need around said residential dwelling, which buffer shall be excluded from shotgun slug discharge during special controlled deer management hunts referenced in Section 6, above. Said buffer area boundaries may be posted prior to the special controlled hunts upon request of the above named residential property owners. 8. Trapping of forbearer species will continue to be permitted within the corporate limits of Hastings on Parcels A and B in accordance with Minnesota statutes, rules and regulations for Wildlife Management Areas and Aquatic Management Areas. 9. Upon mutual agreement between the City and DNR, a small parking area along Fourth Street on the perimeter of the AMA portion Parcel B} of the property may be developed. 10. Upon mutual agreement between the City and DNR, non-paved trails through the AMA portion Parcel B} of the property may be developed. 11. The DNR will work cooperatively with the City to allow a paved recreation trail on or along Fourth Street and adjacent to the WMA portion Parcel A} of the property. 12. The DNR area wildlife or fisheries manager will meet the City Council or its designee as necessary upon reasonable notice, to discuss problems or complaints stemming from public hunting, trapping or other outdoor recreation activities in the area governed by this agreement. 2 DNR-Hastings MOU: Freitag Property i3. This Agreement shall be in effect for a term of twenty- five ~25~ years from the date of execution as determined by adoption by the City. This agreement shall renew at the end of the term for an additional ten X107 year term unless a party gives three X37 months written notice to the other party to terminate the agreement. This agreement shall continue to automatically renew at the end of each ten X107 year period unless the required notice is given. This Agreement may otherwise be terminated by mutual written consent between DNR and the City. Passed and adopted by the Hastings City Council this day of 2008. Department of Natural Resources Director, Division of Fish & Wildlife Date Date City of Hastings Mayor Date City Clerk Date 3 CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA VIII-C-3 RESGLUTIGN No. 11- -~S A RESGLUTIGN ENCaURAGING THE ESTABLISHMENT ~F A FIREARMS BUFFER V~ITHIN THE FREITAG ! GGRES STATE WILDLIFE MANAGEMENT AREA VIiHEREAS, The Minnesota Department of Natural Resources has purchased 844 acres of the Freitag Property for use as an Aquatic Management Area and a Wildlife Management Area. WHEREAS, The Wildlife Management Area, based on City Cauncil Action on October 6, 2488, allows for the discharge of firearms and use of baw and arrows within city limits, but limited to the identified boundaries of the former Freitag Property Known as the Gores State Wildlife Management Area, Now, THEREFGRE BE IT RESGLVED, by the City Council vfi the City of Hastings, Minnesota; 1. That during limited shotgun control deer management hunts within the FreitaglGares State Wildlife Management Area managed by the Department of Natural Resources, the DNR shall be encouraged to establish a 294-foot buffer for each property at 16214" Street East and 2944 4#h Street East. 2. That the Department of Natural Resources shall be encouraged to post identif cation marking the 2qq-float buffer zones; and 3. That the Department of Natural Resources shall be encouraged to, create, during the limited shotgun deer management controlled hunts, an only shoot north zone at. the property of 294q ~~" Street East identified on attached map}. Adopted this 3;~ day of November, 2448 Pau! Hicks, Mayor Attest: Melanie Mesko Lee, City Clerk