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Home My WebLink AboutVIII-11 Community Investment FundCity Council Memorandum To:Mayor Fasbender & City Councilmembers From:City Administrator Dan Wietecha Date:December 1, 2025 Item:Community Investment Fund Council Action Requested: Approve funding for CIF projects as outlined in this memo. Background Information: The City established the Community Investment Fund (CIF) four years ago to encourage community-driven project, foster collaboration with community organizations, and leverage financial support for projects. The Finance Committee reviewed a CIF application 11/24/25 and recommended funding the following project: •Hastings Hockey Boosters / Hastings Hockey Association: $6,315.56 for bleacher end covers, parking lot banners, and photo opportunity cards. Hastings Hockey Boosters is providing $1,000 in matching funds. Approximately $8,300 remains in the 2025 CIF budget and will carry over to 2026. Financial Impact: Allocation of $6,315.56 is within budget. Applicant is matching this allocation with $1,000 in matching funds. Commission Discussion: Finance Committee (Vihrachoff*, Beck, Leifeld) reviewed application 11/24/2025 Attachments: CIF application VIII-11 1 Community Investment Fund City of Hastings PROGRAM INFORM ATI ON,GUIDELINES AND APPLI CATI ON INSTRUCTI ONS Contact: Parks & Recreation Director Chris Jenkins 651-480-6175 cjenkins@hastingsmn.gov updated 1/30/2025 VIII-11 2 HASTINGS COMMUNITY INVESTMENT FUND PROGRAM INFORMATION,GUIDELINES AND APPLICATION INSTRUCTIONS SECTION 2:ELIGIBILITY CONSIDERATIONS A.Location Eligibility for the Community Investment Fund is for projects within Hastings city limits and on public property. B.Eligible Projects Projects should be community-supported public amenities. Examples include (but not limited to): a.Streetscape beautification and walkability. b.Enhancements to parks or athletic facilities. c.Trails and non-motorized infrastructure. d.Public art. e.Improved access to public amenities. f.Tourism amenities. g.Historic preservation or commemoration. h.Studies to investigate otherwise eligible projects. i.Seed funding for pilot projects. SECTION 1:GENERAL PROVISIONS A.Purpose This is about community partnership. The City will use the Community Investment Fund (CIF) to create vibrant, community-supported, public projects.Vibrant projects contribute to a strong quality of life, sense of place, and Hastings’ identity. Community-supported projects demonstrate public awareness,civic engagement,and/or local momentum.Public projects are open and available for public use and enjoyment. B.Funding Amount The City of Hastings has budgeted $100,000 for this program in 2025.Applications will be accepted on an ongoing basis.First review will be March 10, 2025.Subsequent reviews will occur on May 12, August 12, and November 24, 2025 as funds are available.There is not a maximum grant award; however, the City may limit grants in order to fund multiple project applications. Matching dollars are not required by the CIF program but will help demonstrate community support, as well as help the CIF funds go further to partner with multiple projects. The City may carry-over any unused CIF funds to the following year, and the City may budget additional funding to the CIF. VIII-11 3 SECTION 3:APPLICATION PROCEDURES Applications will be accepted on an ongoing basis.First review will be March 10, 2025. Subsequent reviews will occur on May 12, August 12, and November 24, 2025 as funds remain available. Incomplete applications will not be accepted. A.Preliminary Meeting Prior to submission of an application, the potential applicant is encouraged to meet with City staff to discuss the proposed project and CIF requirements.Contact Parks & Recreation Director Chris Jenkins with questions (651-480-6175 or cjenkins@hastingsmn.gov). B.Application Format Applicants shall submit a CIF application package consisting of the following: a.Completed CIF Application form,including any supplementary information. b.Documentation of community engagement or support (such as surveys, letters of support, or funding commitments). C.Application Submittal The completed application and all required attachments shall be submitted electronically to: Parks & Recreation Director Chris Jenkins cjenkins@hastingsmn.gov SECTION 4:REVIEW PROCESS A.Review and Recommendation City staff will review the application for completeness and verification that the proposed project meets the standards and eligibility requirements of the program.Incomplete or ineligible applications will be denied, and the applicant will be notified. Once an application is deemed complete,staff will schedule the grant application for review by the Finance Committee of the Council.Depending on the nature of the proposed project, other City commissions may also review. For example, the Parks Commission may review proposals for park or athletic facilities.Applicants are encouraged to attend the meeting(s) to provide additional information and/or answer any questions by committee members. C.Ineligible Projects Examples of ineligible projects: 1.Projects not located within Hastings city limits. 2.Projects not located on City-owned property. 3.Projects that won’t be completed by December 31,2026. 4.Direct support of a private business. 5.Ongoing operating expenses. 6.Expenses incurred prior to application/approval. VIII-11 4 B.Evaluation Criteria The Finance Committee will consider the following criteria in its review: •Defined and focused project –Has the project been thought-through and ready to proceed? Is the application complete? •Impact on community –How would the project contribute to a strong quality of life, sense of place, and/or Hastings’ identity? •Demonstrated community engagement and support –What public awareness, civic engagement, and/or local momentum does the project have? This may include letters of support and may include financial or in-kind commitments.Matching dollars are not required by the CIF program but will help demonstrate community support. •Partnership –Does the project strengthen community collaboration and partnership? •Budget –Is the project’s budget thought-through and realistic? •Ongoing operation/maintenance –Have ongoing operation and maintenance costs been reasonably estimated? •Timeline –Is the project’s timeline realistic, including significant milestones and completion date (no later than December 31,2025)? •Project location –The project must be located within Hastings city limits and must be located on public property. •City Compliance –The project must follow City codes and obtain city permits before commencement of work and disbursement of funds. C.Formal Review The City Council will consider the project application with recommendations from the Finance Committee of the Council and any City commissions.The City Council will decide funding awards and grant agreement, as well as siting on City property or ongoing ownership and responsibility by the City.Applicants are encouraged to attend the meeting(s)to provide additional information and/or answer any questions. SECTION 5:DISTRIBUTION OF FUNDS TO APPROVED APPLICANTS A.Evidence of Expenditures and Disbursement of Funds CIF disbursements will be negotiated between the City and the Applicant. Depending on the nature of the approved project, disbursements might be structured as a reimbursement, advance funding, direct payment by the City, or the project managed by the City. In any case, use of CIF funds is expected to comply with purchasing policies, competitive pricing, and documentation. VIII-11 5 CITY OF HASTINGS COMMUNITY INVESTMENT FUND APPLICATION SECTION 1:PROJECT CONTACT INFORMATION Applicant Organization Name: Address: City / State /Zip: Primary Contact Person (name and title): Primary Contact Phone: Primary Contact Email: SECTION 2:PROPERTY INFORMATION Project Site Address: SECTION 3: PROJECT BUDGET CIF Funds Requested:$ Matching Contribution (if in-kind, please describe):$ Total Project Costs: $ Please provide a project budget, including all sources and uses.Letters of support or funding commitments may be used to supplement the application. Please identify future (5 to 10 years) operation and maintenance expenses and who will be responsible for these costs. Hastings Hockey Boosters, Inc. (Hastings Hockey Association) PO Box 482, Hastings, MN 55033 Hastings, MN 55033 Curtis Gerrits - President 920-217-7255 (Curtis Cell) President@HastingsHockey.com 2801 Red Wing Blvd, Hastings, MN 55033 (Hasitings Civic Ice Arena) See attached See attached 6,315.56 1,000.00 7,315.56 VIII-11 6 SECTION 4: PROJECT DESCRIPTION –please provide a narrative proposal that answers the following questions in this order. Please provide a brief summary of the proposed project, including its impact on the community. Please describe the project’s community engagement and support.Surveys, letters of support, or funding commitments may be used to supplement the application. Please provide a brief summary of the proposed project implementation, including timeline and milestones. Please describe the need for and impact of CIF funds. SECTION 5:AGREEMENT I/We certify that all information provided in this application (and its attachments) is true and correct to the best ofmy/our knowledge. I/We agree to provide any addition information as may be requested by the City of Hastings. APPLICATION SIGNATURE: PRINTED NAME &TITLE: DATE: See attached See attached See attached See attached Curtis Gerrits - President November 20, 2025 VIII-11 7 SECTION 6: NOTICES OF DATA PRACTICES Notice of Data Practices THE MINNESOTA DATA PRACTICES ACT requires that we inform you of your rights about the private data we are requesting on this form. Private data is available to you, but not to the public. We are requesting this data to determine your eligibility for CIF funding through the City of Hastings. Providing the data may disclose information that could cause your application to be denied. You are not legally required to provide the data; however, refusing to supply the data may cause your application not to be processed. Your signature on this application indicates you understand these rights. Your address and telephone number will be considered public data unless you request this information to be private and provide an alternate address and telephone number. Please sign below to indicate you have read this notice: Signature _____________________________________________________ Date _______________ I request that my address and telephone number be considered private data. My alternative business address and telephone number are as follows: Address __________________________________________ Phone Number ___________________ 11/20/2025 VIII-11 HASTINGS HOCKEY BOOSTERS P.O. Box 482 Hastings, MN 55033 www.hastingshockey.com 501 (c)(3) tax-exempt organization #237217006 Serving the Hastings Community Since 1958 City of Hastings –Community Investment Fund Application Supporting Documents SECTION 3: PROJECT BUDGET Please Provide a Project Budget: •Project Budget: •See attached estimates/quotes: o Lili Lennox Murals and Fine Art –Photo Opportunity Cards o Graphic Design –24”x48”Vinyl Boulevard Banners Double-Sided o Graphic Design –West Rink Bleacher Banners o Sports Graphics –East Rink Bleacher Banner/Enclosure Please identify future (5 to 10 years) operation and maintenance expenses and who will be responsible for these costs: •Future operational and maintenance are expected to be very minimal over the next 5-10 years. •Any maintenance or up-keep to be performed by the Hastings Civic Arena Staff. VIII-11 HASTINGS HOCKEY BOOSTERS P.O. Box 482 Hastings, MN 55033 www.hastingshockey.com 501 (c)(3) tax-exempt organization #237217006 Serving the Hastings Community Since 1958 SECTION 4: PROJECT DESCRIPTION: Please provide a brief summary of the proposed project, including its impact on the community: •The proposed projects within the CIF request include: 1.Photo Opportunity Cards: Photo Opportunity Cards are being created for Hockey Day MN 2026. The request to purchase these cards would be to incorporate them into the lobby or rink areas at the Hastings Civic Arena where visitors, players, and our Hastings Hockey Community can take a photo to capture memories while at the arena. 2.Boulevard Banners: The proposed Boulevard Banners would be attached to the light poles in the parking lot of the Hastings Civic Arena. The banners would promote that the Hastings Civic Arena is home to the Hastings Raiders while creating improved aesthetics for the arena. 3.West Rink Bleacher Banners: Currently, the ends of the 2 sets of bleachers in the West Rink of the Hastings Civic Arena are open and accessible. There are many instances where young visitors of the arena (children) find their way under the bleachers exposing them to potential hazards such as sharp bleacher infrastructure,tight spaces, and areas that have potential to cause injury. The bleacher banners would both protect the public from accessing the bleachers while providing better aesthetics. The design of the banners would likely include a Hastings blue background with the Hastings Hockey logo. 4.East Rink Bleacher Banner Currently, the end of the bleachers near the lobby of the Hastings Civic Arena in the East Rink are covered by finished plywood. In conversations with the arena staff, it has been proposed to cover this portion of the bleachers with an aesthetically pleasing banner/graphics. This again would enhance the appearance of the arena and provide a clean look as visitors enter the East Rink. Please provide the project’s community engagement and support: •As noted in the Minnesota Hockey Journal,the Hastings Civic Arena is known as one of the iconic rinks/arenas throughout MN.The proposed banners and photo opportunity cards provide a small “face- lift”for our arena creating a new spark for appreciation amongst our hockey membership, visitors, players and fans. •In support of the proposed project, the Hastings Hockey Boosters, Inc. will contribute $1,000 to the project cost. VIII-11 HASTINGS HOCKEY BOOSTERS P.O. Box 482 Hastings, MN 55033 www.hastingshockey.com 501 (c)(3) tax-exempt organization #237217006 Serving the Hastings Community Since 1958 Please provide a brief summary of the proposed project implementation, including timeline and milestones: •Upon approval of the funds the timeline of implementation is as follows: 1.Materials to be ordered from vendors for banners (Graphic Design) 2.3-week lead time for production of banners 3.Week 3-4, installation of the banners inside of the arena (installation by arena staff and Hastings Hockey volunteers) 4.Week 3-4, installation of the light pole banners in the parking lot (installation by arena staff and Hastings Hockey volunteers) 5.Early February 2026, photo opportunity cards delivered and placed within the arena. Delivery of the photo opportunity cards by Hastings Hockey volunteers. Please describe the need for an impact of the CIF funds: •Funding the attached proposed project not only enhances the aesthetics of the Hastings Civic Arena but also aligns the pride, dedication, and support that both the City of Hastings and the Hastings Hockey Boosters have for the Hastings Civic Arena. In addition to the enhancements, there are also areas of enhanced safety,especially for the West Rink bleachers. Note from Curtis Gerrits, President –Hastings Hockey Boosters, Inc. •The City of Hastings has been a phenomenal partner of the Hastings Hockey Boosters since our inception in 1958. During my 6 years as a Hastings Hockey Board Member (5 years as President) it has impressed me on the commitment and pride the City of Hastings, the Arena Staff, and our Hastings Hockey families have for the Hastings Civic Arena. I remain optimistic and encouraged that the relationships within our hockey community will only grow stronger through future hockey seasons. I have a saying that “the little things in life have tremendous impacts”and I personally feel that is the case with the request within the CIF application. On behalf of the Hastings Hockey Boosters and our membership I thank you for your consideration of the proposed project outlined within the attached CIF application. Sincerely, Curtis Gerrits President –Hastings Hockey VIII-11 HASTINGS HOCKEY BOOSTERS P.O. Box 482 Hastings, MN 55033 www.hastingshockey.com 501 (c)(3) tax-exempt organization #237217006 Serving the Hastings Community Since 1958 West Side Bleachers to be Covered by Bleacher Banner East Side Bleachers to be Covered by Bleacher Banner/Enclosure VIII-11 HASTINGS HOCKEY BOOSTERS P.O. Box 482 Hastings, MN 55033 www.hastingshockey.com 501 (c)(3) tax-exempt organization #237217006 Serving the Hastings Community Since 1958 Example of Light Pole/Boulevard Banners VIII-11 Qty Item Description Unit Price Amount 2.00 10BE DP - 2 10 ROW BLEACHER ENCLOSURE MADE WITH 14 825.00 1,650.00 OZ MATERIAL. PRICE INCLUDES FULL DIGITAL PRINTING,ALL MOUNTINGHARDWARE AND SHIPPING ***IF THE SPACING BETWEEN THE ROWS IS 30" OR MORE ADD 30%TO THE PRODUCT*** Quote Number: 61441 Quote Date: Mar 14,2019 Sales Rep Quoted To: CITY OF HASTINGS-MN 2801 REDWINGBLVD HASTINGS,MN 55033 Good Thru 4/13/19 Customer ID Payment Terms Page: CITY OF HASTINGS-MN Net 30 Days JORDAN L.WILLMS 1 TOTAL 1,650.00 Sales Tax Subtotal 1,650.00 QUOTATION If Ordering, please verify or complete fields below: A/P Email Shipping Phone Shipping Contact A/P Contact Cory Onken 651-480-6196 Cory Onken COnken@hastingsmn.gov QUOTE PRICING SUBJECT TO CHANGE BASED ON INFORMATION PROVIDED. VIII-11 November 18, 2025 169976 Quotation Date: TO:Hastings Hockey Boosters P.O. Box 482 Hastings, MN 55033 We would like to thank you for the opportunity to submit our quotation for this work. Please feel free to call with any additional questions or changes. Below are your detailed production specifications for this request Description:West Rink Bleacher banners - 3 versions Three versions - 1 of eachVersion 90" x 72"(top) and 48"(bottom) - cut at an angleSize 4-color process, 1-sideInk 13oz White Matte VinylMedia hems and grommets on top and bottomFinishing bulk in cartonsPackaging Print-ready fileCustomer to Supply PDFProofs * Due to shortages of materials, all quotes are subject to change due to availability, allocation and price prevailing at the time of order placement. At order placement we will secure materials with a firm Purchase Order and lock in the final price. Due to the nature of electronic publishing, we reserve the right to revise our estimate after reviewing the contents of customer supplied electronic files. Any editing needed to process supplied files will be billed at a rate of $60 per hour. Prices are exclusive of any sales tax or shipping charges. Per industry standards, we may bill for up to 10% over or under runs. Quantity 3 $560 Sincerely, Tiffany Newton Customer Care Representative Phone: 651-480-5029 Fax: 651-480-5000 VIII-11 November 18, 2025 169968 Quotation Date: TO:Hastings Hockey Boosters P.O. Box 482 Hastings, MN 55033 We would like to thank you for the opportunity to submit our quotation for this work. Please feel free to call with any additional questions or changes. Below are your detailed production specifications for this request Description:24" x 48" Vinyl Boulevard Banner Double-Sided Two versions - 8 of eachVersion FINISHED=24"W X 48"H - SOME OF THE FINISHED IS COVERED UP ON THE BACK BY THE POLE POCKETS Size SAFE/STITCH: 22"W X 40"H - KEEP ALL DESIGN ELEMENTS HERE BLEED=26"W X 56"H - FOLDS ONTO THE BACK TO MAKE THE POCKETS 4-color process, 2-sidesInk 18 oz.opaque scrim vinylMedia 3" pole pockets on the top and bottom of the banner accommodate poles up to 1.25" in diameterFinishing bulk in cartonsPackaging Print-ready fileCustomer to Supply PDFProofs includes 24" Versatile Bracket System Hardware * Due to shortages of materials, all quotes are subject to change due to availability, allocation and price prevailing at the time of order placement. At order placement we will secure materials with a firm Purchase Order and lock in the final price. Due to the nature of electronic publishing, we reserve the right to revise our estimate after reviewing the contents of customer supplied electronic files. Any editing needed to process supplied files will be billed at a rate of $60 per hour. Prices are exclusive of any sales tax or shipping charges. Per industry standards, we may bill for up to 10% over or under runs. Quantity 16 $2,749 Sincerely, Tiffany Newton Customer Care Representative Phone: 651-480-5029 Fax: 651-480-5000 VIII-11 ESTIMATE Lili Lennox 2508 Sumter Ave S Minneapolis,MN 55426-2549 lili@gildedlili.com +1 (612) 220-4152 www.lililennox.com Alex Menke Bill to Chris Jenkins Hastings Arts and Culture Commission Estimate details Estimate no.: 2456 Estimate date: 10/22/2025 #Product or service Description Qty Rate Amount 1.Design or Illustration Fee Clean up the original "Hockey Day Minnesota"mural design file so it is the appropriate quality to be reproduced onto postcards,and better reflects the painted mural. 1 $250.00 $250.00 2.Art License Fee Fee allows for reproduction of Artists' copyrighted artwork onto single product. With acceptance of this fee,the "Hockey Day Minnesota"design from the Hastings Civic Arena mural project is licensed to be reproduced *only*onto postcards as a fundraiser. 1 $250.00 $250.00 3.Mural Design fee Creation of additional hockey card design that aligns with existing mural style and concept,and will function as a photo op with two head holes 1 $500.00 $500.00 4.Fabrication Fabrication of two photo-op stands that will fold flat for storage.Each stand will have dimensions of 4'x6',and be clad with aluminum composite panel. 2 $250.00 $500.00 5.Services Vinyl printing of prepared designs,with application onto stands 1 $750.00 $750.00 Subtotal $2,250.00 Sales tax $106.56 VIII-11 Total $2,356.56 Accepted date Accepted by token=874be3eeb1f5465c9bca604b65683ca626e947d58f224e5ab1843547d46bfca4c0b54ef79c124ae58746d47c24a29a57 VIII-11