HomeMy WebLinkAboutX-E-02 City Hall Project - Budget AmendmentTo:Mayor Fasbender & City Councilmembers
From:Chris Eitemiller, Finance Manager
Date:November 3,2025
Item:City Hall Dome/HVAC Project Budget
City Council Memorandum
Council Action Requested:
Approve resolution authorizing the amended budget for the City Hall Dome/HVAC Project.
Background Information:
The City Hall/HVAC project is nearly complete. Due to some cost increases and change orders to the
project scope, the expenditure total and amount of City contribution has increased. The total cost of the
project has risen to $5,575,089 from $5,018,977.
Financial Impact:
The City’s share of the project’s final costs will be $3,025,139.Other funding sources listed in the
summary table included in the resolution have not changed.
Committee Discussion:
N/A
Attachments:
•Updated resolution to adopt project budget
X-E-02
CITY OF HASTINGS
DAKOTA COUNTY,MINNESOTA
RESOLUTION ____________
A RESOLUTION AUTHORIZING THE BUDGET FOR
THE CITY HALL DOME/ HVAC PROJECT
WHEREAS,the City has a need to restore the City Hall Dome, as well as other related capital
needs;and
WHEREAS,the City has received a $2 million State GO Bond grant for repairs, construction
and other capital improvements necessary for renovation of the historic City Hall in Hastings. This
appropriation includes money for repairs of the dome and roofing, HVAC improvements, repairs to the
interior walls and exterior masonry of the building, site regrading and project management; and
WHEREAS,the City also received a $212,187 Historical Society grant to help fund this project;
and
WHEREAS,the City spent $337,763 of City general revenues between 2018 and 2021 for masonry
restoration and pre-design costs;and
WHEREAS,on the City used $2,087,638 million of the City’s American Rescue Plan Act
allocation to fund much of the project; and
WHEREAS,the City’s original plan was to use $600,000 of the 2024 bond issuance to help fund
this project; and
WHEREAS,there are additional available funds from the 2024 bond issuance due to the Arena
project obtaining grant support as well as containing costs to provide $337,763 to complete the
remaining funding needed for this project.
WHEREAS, the City has the financial capability to provide any required funds necessary to fund
any cash shortfalls in this project and that the source of City’s funds for this purpose shall be the City's
general fund.
X-E-02
NOW, THEREFORE BE IT RESOLVED,by the City Council of the City of Hastings,
Minnesota;that the City Hall Dome/HVAC Project’s Budget is hereby amended as follows:
SOURCE AND USE OF FUNDS FOR CITY HALL DOME PROJECT
Source of Funds
State GO Bond Funds 2,000,000
MN Historical Society Grant 212,187
City General Revenues (2018-19)282,555
City General Revenues (2020-21)55,208
Final City Contribution 3,025,139
Total Funding 5,575,089
Use of Funds
Masonry Restoration 494,742
Pre-design & Design Costs 149,212
Construction 4,931,135
Total Project Costs 5,575,089
And the estimated project budget is hereby adopted at $5,575,089.
Adopted this 3rd day of November 2025.
Mary Fasbender, Mayor
Attest:
Kelly Murtaugh,City Clerk
X-E-02