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CITY OF HASTINGS
CITY COUNCIL AGENDA
Monday, October 20,2025 7:00 p.m.
I.CALL TO ORDER
II.PLEDGE OF ALLEGIANCE
III.ROLL CALL
IV.DETERMINATION OF QUORUM
Kristy Barse, Chamber of Commerce & Tourism Bureau
Paige Marschall Bigler,Levee Park Programming
V.APPROVAL OF MINUTES
Approve Minutes of the City Council regular meeting on October 6,2025.
VI.COMMENTS FROM THE AUDIENCE
Comments from the audience may include remarks about items listed on the Consent Agenda.
VII.COUNCIL ITEMS TO BE CONSIDERED
VIII.CONSENT AGENDA
The items on the Consent Agenda are items of routine nature or no perceived controversy to
be acted upon by the City Council in a single motion. There will be no discussion on these
items unless a Councilmember so requests, in which event the items will be removed from the
Consent Agenda to the appropriate Department for discussion.
1.Pay Bills as Audited
2.Resolution: Accept Donation to the Parks and Recreation Department from Cheryl
Conklin
3.Resolution: Accept Donation to the Parks and Recreation Department from Bob & Barb
Zetwick
4.Resolution: Accept Donation to the Fire Department from Shirley Frembgen
5.Resolution: Accept Donation to the Police Department from Shirley Frembgen
6.Approve Strategic Plan Report: 3rd Quarter 2025
7.1st Reading: Amend City Code Chapter 150.05 –Demolition Licenses
8.Approve Quote with AXON Enterprise for Fleet Cameras 2026 –2030
9.Declare Surplus Property and Authorize for Public Sale –Public Works Department
10.Approve Pay Estimate #22 (final) for the Civic Arena Project –inBYLT LLC
($23,596.22)
11.Approve Pay Estimate No. 4 for the 2025 Neighborhood Infrastructure Improvements –
Northwest Asphalt Inc. ($695,431.82)
12.Approve Pay Estimate No. 1 for Central Water Treatment Plant –Magney Construction
($195,045.50)
13.Approve Sewer Service Repair Assessment Request –1117 3rd Street E.
14.Approve Sewer and Water Service Repair Assessment Request –410 6th Street E.
15.Authorize Signature: Tourism Bureau Agreement (2026-2028) with Hastings Area
Chamber of Commerce
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please sign up through Constant Contact by visiting the City’s website.
City Council packets can be viewed in searchable format on the City’s website at
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16.Authorize Signature: Lease Amendment #2 –Veterans Athletic Complex
IX.AWARDING OF CONTRACTS AND PUBLIC HEARING
These are formal proceedings that give the public the opportunity to express their concern, ask
questions, provide additional information, or support on a particular matter. Once the public
hearing is closed, no further testimony is typically allowed and the Council will deliberate
amongst itself and with staff and/or applicant on potential action by the Council.
1.Authorize Signature: 1st Amendment to PFAS Planning and Design Grant Agreement
X.REPORTS FROM CITY STAFF
These items are intended primarily for Council discussion and action. It is up to the discretion
of the Mayor as to what, if any, public comment will be heard on these agenda items.
A.Public Works
B.Parks and Recreation
C.Community Development
1.Conversion of Building into Apartments (321 6th Street E)
a.Resolution: Amend Special Use Permit –Historic Apartments
b.Resolution: Amend Variance -Parking
D.Public Safety
E.Administration
1.Resolution: 2026 Budget Preauthorizations
XI.UNFINISHED BUSINESS
XII.NEW BUSINESS
XIII.REPORTS FROM CITY COMMITTEES, OFFICERS, COUNCILMEMBERS
XIV.ADJOURNMENT
Next Regular City Council Meeting: Monday,November 3, 2025 7:00 p.m.
City Council packets can be viewed in searchable format on the City’s website at
https://www.hastingsmn.gov/city-government/city-council/city-council-documents
Hastings, Minnesota
City Council Meeting Minutes
October 6, 2025
The City Council of the City of Hastings, Minnesota met in a regular meeting on Monday, October 6,
2025 at 7:00 p.m.in the Council Chambers at Hastings City Hall, 101 East 4th Street, Hastings,
Minnesota.
Members Present: Mayor Fasbender, Councilmembers Beck,Haus,Lawrence,Leifeld, Pemble, and
Vihrachoff
Members Absent:None
Staff Present:City Administrator Dan Wietecha
Assistant City Administrator Kelly Murtaugh
City Attorney Greta Bjerkness
Community Development Director John Hinzman
Proclamation: Down Syndrome Awareness Month
Approval of Minutes
Mayor Fasbender asked if there were any additions or corrections to the minutes of the City
Council workshop and regular meeting on September 15,2025.
Minutes were approved as presented.
Comments from the Audience
Lee Wickboldt, 807 Vermillion St, made an announcement that he will be running for Governor
in 2026. Wickboldt shared his background and platform.
Consent Agenda
Councilmember Leifeld motioned to approve the Consent Agenda as presented, seconded by
Councilmember Lawrence.
7 Ayes, 0 Nays
1.Pay Bills as Audited
2.Approve Special Event Designation –Candy Crawl
3.Resolution No. 10-01-25: Approve Temporary One Day On-Sale Liquor License for United
Heroes League
4.Resolution No. 10-02-25: Approve New Massage Therapist License for Charity Pepin
5.Resolution No. 10-03-25: Approve Initial Registration of a Cannabis Microbusiness with
Retail Endorsement for Green 2 Go, 2103 Vermillion Street
6.Resolution No. 10-04-25: Accept Donation from the Miesville Lions Club to the Police
Department
7.Resolution No. 10-05-25: Accept Donation from the Hastings Knights of Columbus to the
Police Department
8.Resolution No. 10-06-25: Accept Donation to the Parks and Recreation Department for a
Rainbow Bridge in the Rivertown Dog Park
9.Resolution: No. 10-07-25: Accept Donation to the LeDuc Historic Estate
10.Approve Pay Estimate No. 7 (Final) for the Lake Isabel Park Project –Minnesota Dirtworks
Inc. ($11,583.96)
11.Declare Surplus Property and Authorize for Public Sale –Parks and Recreation Department
City Council packets can be viewed in searchable format on the City’s website at
https://www.hastingsmn.gov/city-government/city-council/city-council-documents
12.Authorize Signature: Ice Time Rental Agreement with ISD 200
13.Resolution No. 10-08-25: Order Public Hearing to Assess Unpaid Administrative Penalties
and Special Charges for Diseased Tree Removals
14.Approve Assessment Abatement for 2025 Neighborhood Infrastructure Improvements
Resolution: No. 10-09-25: OHDS Review –New Twin House –Kuhn (520 7th Street E.)
Hinzman provided an overview of the request to construct a new twin home in the OHDS
(Original Hastings Design Standards) area. The applicant would like to build a new twin house on two
vacant lots where a small, dilapidated house was demolished a few years ago. Within the OHDS area,
new homes and major changes to existing homes require approval by the City Council after review by the
Heritage Preservation Commission. Hinzman reviewed Heritage Preservation Commission discussion and
recommendations.
Council discussion on the proposed setbacks and feedback from neighboring property owners.
Hinzman reviewed the size of the proposed building and reviewed the proposed setbacks. Hinzman
indicated the minimum required setback is twenty feet (20’) and the applicant is proposing a setback of
forty feet (40’). Council posed questions regarding stormwater drainage. Hinzman indicated that corner
lot elevations and drainage are assessed during the building permit process. Council expressed
appreciation of the proposal for the site.
Councilmember Pemble motioned to approve as presented, seconded by Councilmember
Vihrachoff.
7 Ayes, 0 Nays.
PFAS Update
Wietecha provided the following key updates:
•Mobilization and construction on the central WTP began in late September 2025, with
substantial completion to occur in December 2026.
•At present the budget proposal includes a phased approach of 10% each in January and
July 2026 and January 2027. This would allow additional time to seek state bonding,
grants, and/or direct connection to 3M Cottage Grove; enable phasing in the necessary rate
increase; and recognizes the complexity of loan and grant paperwork with the Public
Facilities Authority.
•We met with Sen. Seeberger to discuss the status of our project, impact on water rates, and
options to pursue legislative assistance in the upcoming session. A similar meeting with
Rep. Dippel occurred last month. A visit by the House Capital Investment Committee is
pending for November 6.
No Council discussion.
Announcements
•October is National Community Planning Month. Extra appreciation to Community Development
Director John Hinzman, City Planner Justin Fortney and Economic Development Coordinator
Alex Menke.
City Council packets can be viewed in searchable format on the City’s website at
https://www.hastingsmn.gov/city-government/city-council/city-council-documents
•In recognition of National Fire Prevention Week, the Fire & EMS Department Open House is
Tuesday, October 7. Meet the department, learn about fire safety, and see the trucks & equipment.
All ages are welcome.
•The Hastings Police Department will join more than 50 agencies across the state in selling pink
patch items to raise awareness and funds for the American Cancer Society during Breast Cancer
Awareness Month in October.
Meetings
•Arts & Culture Commission Meeting on Wednesday, October 8,2025 at 6:00 p.m.
•HEDRA Meeting on Thursday, October 9, 2025 at 6:00 p.m.
•Planning Committee Meeting on Monday, October 13, 2025 at 7:00 p.m.
•Planning Commission Meeting on Monday, October 13, 2025 at 7:00 p.m.–Cancelled
•Parks and Recreation Commission Meeting on Wednesday, October 15,2025 at 6:00 p.m.
•Public Safety Advisory Commission Meeting on Thursday, October 16, 2025 at 6:30 p.m.
•City Council Meeting on Monday, October 20, 2025 at 7:00 p.m.
Councilmember Pemble motioned to adjourn the meeting at 7:24 PM, seconded by
Councilmember Haus.
Ayes 7,Nays 0.
___________________________________________________
Kelly Murtaugh, City Clerk Mary D. Fasbender, Mayor
City Council Memorandum
To: Mayor Fasbender & City Council Members
From: Connie Lang - Accountant
Date: 10/16/2025
Item: Disbursements
Council Action Requested:
Staff requests:
Council review of September 2025 automatic payments.
Council review of weekly routine disbursements issued 10/14/2025.
Council approval of routine disbursements, capital purchases and employee reimbursements to be issued
10/21/2025.
Background Information:
Disbursements for routine items are made weekly. Disbursements for capital purchases and employee
reimbursements are made twice a month, subsequent to Council approval.
Financial Impact:
September 2025 Auto Payments $ 305,676.58
Disbursement checks, ACH issued on 10/14/2025 $ 466,807.46
Disbursement checks, ACH to be issued on 10/21/2025 $ 136,340.66
Advisory Commission Discussion: N/A
Council Committee Discussion: N/A
Attachments:● Council Reports
VIII-01
VIII-01
VIII-01
VIII-01
VIII-01
VIII-01
VIII-01
VIII-01
VIII-01
VIII-01
VIII-01
VIII-01
VIII-01
VIII-01
City Council Memorandum
To:Mayor Fasbender &City Councilmembers
From:Jessica Urbach, Parks and Recreation Office Assistant
Date:October 20, 2025
Item:Accept Donation to the Parks and Recreation Department
Council Action Requested:Council is asked to accept a donation in the amount of $1,000.00,
made to the Parks and Recreation Department and has designated that this donation be used for a
Memorial Bench in a City Park or on a City Trail.
Background Information:Cheryl Conklin has made this donation to be used for a Memorial
Bench in a City Park or on a City Trail.
Financial Impact:
Increase the Parks and Recreation donation account by $1,000.00
Advisory Commission Discussion:
N/A
Council Committee Discussion:
N/A
Attachments:
•Resolution
VIII-02
CITY OF HASTINGS
DAKOTA COUNTY, MINNESOTA
RESOLUTION ____________
A RESOLUTION EXPRESSING ACCEPTANCE OF AND APPRECIATION OF A
DONATION TO THE PARKS AND RECREATION DEPARTMENT
WHEREAS,Cheryl Conklin has presented to the City Parks & Recreation Department a
donation of $1,000.00 and has designated that this donation be used for a Memorial Bench in a
City Park or on a City Trail; and
WHEREAS,the City Council is appreciative of the donation and commends Cheryl
Conklin for her civic efforts,
NOW, THEREFORE BE IT RESOLVED,by the City Council of the City of Hastings,
Minnesota;
1.That the donation is accepted and acknowledged with gratitude; and
2.That the donation will be appropriated for a memorial bench to be placed in a City Park
or on a City Trail; and
Adopted this 20th day of October, 2025.
__________________________
Mary D. Fasbender, Mayor
ATTEST:
__________________________
Kelly Murtaugh, City Clerk
VIII-02
City Council Memorandum
To:Mayor Fasbender &City Councilmembers
From:Jessica Urbach, Parks and Recreation Office Assistant
Date:October 20, 2025
Item:Accept Donation to the Parks and Recreation Department
Council Action Requested:Council is asked to accept a donation in the amount of $1,000.00,
made to the Parks and Recreation Department and has designated that this donation be used for a
Memorial Bench in a City Park or on a City Trail.
Background Information:Bob and Barb Zetwick have made this donation to be used for a
Memorial Bench in a City Park or on a City Trail.
Financial Impact:
Increase the Parks and Recreation donation account by $1,000.00
Advisory Commission Discussion:
N/A
Council Committee Discussion:
N/A
Attachments:
•Resolution
VIII-03
CITY OF HASTINGS
DAKOTA COUNTY, MINNESOTA
RESOLUTION ____________
A RESOLUTION EXPRESSING ACCEPTANCE OF AND APPRECIATION OF A
DONATION TO THE PARKS AND RECREATION DEPARTMENT
WHEREAS,Bob and Barb Zetwick have presented to the City Parks & Recreation
Department a donation of $1,000.00 and has designated that this donation be used for a Memorial
Bench in memory of Dalton Zetwick in a City Park or on a City Trail; and
WHEREAS,the City Council is appreciative of the donation and commends Bob and Barb
Zetwick for their civic efforts,
NOW, THEREFORE BE IT RESOLVED,by the City Council of the City of Hastings,
Minnesota;
1.That the donation is accepted and acknowledged with gratitude; and
2.That the donation will be appropriated for a memorial bench to be placed in a City Park
or on a City Trail; and
Adopted this 20th day of October, 2025.
__________________________
Mary D. Fasbender, Mayor
ATTEST:
__________________________
Kelly Murtaugh, City Clerk
VIII-03
City Council Memorandum
To:Mayor Fasbender & City Council Members
From:John Townsend, Fire Chief
Date:October 20, 2025
Item:Accept a Donation from Shirley Frembgen
Council Action Requested:Council is asked to accept a donation in the amount of $100.00, made to
the fire department,and to adjust the fire donation account #213-2100-5815 in the same amount.
Background Information:Shirley Frembgen has made this donation, based on the exceptional and
outstanding services provided to our town and the surrounding area,to be used towards the current
needs of the fire department and ambulance service.
Financial Impact:Increase fire donation account by 100.00
Advisory Commission Discussion:N/A
Council Committee Discussion:N/A
Attachment:Resolution
VIII-04
CITY OF HASTINGS
DAKOTA COUNTY, MINNESOTA
RESOLUTION __________
A RESOLUTION EXPRESSING ACCEPTANCE OF AND APPRECIATION OF
DONATIONS TO THE HASTINGS FIRE DEPARTMENT
WHEREAS,Shirley Frembgen has made a donation to be designated to
the fire department; and
WHEREAS,the City Council is appreciative of the donation and
commends Shirley Frembgen for her civic efforts,
NOW, THEREFORE BE IT RESOLVED,by the City Council of the City of
Hastings, Minnesota;That the donation is accepted and acknowledged with
gratitude; and
Adopted this 20th day of October, 2025.
________________________________
Mary Fasbender,Mayor
Attest:
____________________________
Kelly Murtaugh, City Clerk
VIII-04
City Council Memorandum
To: Mayor Fasbender & City Council Members
From:David D. Wilske, Chief of Police
Date:October 20th, 2025
Item:Donation to Hastings Police Department
Council Action Requested:
Accept donation of $100 from Shirley Frembgen.
Background Information:
Ms. Frembgen dropped off a check for $100 to the Hastings Police Department. This is the second year
that Ms. Frembgen has provided money for Hastings PD and is greatly appreciated. This money will
supplement our budget for purchase of handouts at community events.
Financial Impact:
Positive
Advisory Commission Discussion:
None
Council Committee Discussion:
None
Attachments:
•Resolution
•Thank You
VIII-05
CITY OF HASTINGS
DAKOTA COUNTY, MINNESOTA
RESOLUTION XX-XX-25
A RESOLUTION EXPRESSING ACCEPTANCE OF AND APPRECIATION OF
A DONATION TO THE HASTINGS POLICE DEPARTMENT
WHEREAS,Shirley Frembgen, have donated to the Hastings Police Department
a check for $100; and
WHEREAS, this donation will be used to purchase handouts for community
events; and
WHEREAS,the City Council is appreciative of the donation and commends
Ms. Frembgen for her civic efforts,
NOW, THEREFORE BE IT RESOLVED,by the City Council of the City of
Hastings, Minnesota;
1.That the donation is accepted and acknowledged with gratitude; and
2.That the donation will be appropriated for the Hastings Police Department as
designated; and
3.That the donation will assist the Hastings Police Departments community
outreach efforts.
Adopted this 20th day of October, 2025,
_______________________________
Mary Fasbender, Mayor
Attest:
_____________________
Kelly Murtaugh, City Clerk
VIII-05
CITY OF
HASTINGS
STRATEGIC
PLAN REPORT
3rd Quarter 2025
VIII-06
Strategic Priority Desired Outcome
2
Expanded revenue base
Responsible use of
debt
Spending aligned with
growth demands
Increase in revenues by
fund
Increase in revenue sources
Debt as percentage of
General Fund revenues
Operating budget
increase
CPI annual change
Tax base growth increase
10% non-tax revenue
increase (above growth)
2024-2027
Maintain compliance with City
debt policy
Debt financing plan developed
by 12/2024
Operating budget increases
limited to CPI + growth
adjustment annually
Key Outcome
Indicator Target Strategic Initiatives
Financial
Resilience
A financially sound
organization
Operational
Effectiveness
An organization that
delivers results
Responsive
Community
Development
Development that meets
present and future needs
Infrastructure
Sustainability
Infrastructure that
supports our community
Strategic
Communication
A transparent, responsive
government
Staff capacity to meet
service demands
% of authorized staffing
levels achieved
All departments meet
authorized staffing levels by
7/2024
Improved core service
delivery
# of core processes
improved
% improvement in
processes
10% improvement in each
department's core process by
12/2027
Improved workforce
capabilities
% of training
requirements met
# of credentials achieved
100% of employees meet
minimum training
requirements by 12/2024
Develop recruitment plans -
all departments
Process improvement
program
Develop organizational
training plan
1.
2.
3.
Alternative revenue analysis
Asset management funding
strategy (debt financing is
within this)
Budgeting system
evaluation
1.
2.
3.
Clarity regarding
housing supply needs
Successful development
of opportunity sites
Strategic Park
investments determined
Housing units available by
demographic segment
Housing demand by
demographic segment
Block 28 completion
Block 1 completion
Investment analysis
completed
Housing supply needs for all
demographic segments
determined by 12/2026
Block 28 completed by 12/2027
Block 1 completed by 12/2027
Park strategic investment
analysis completed by 6/2024
Housing needs analysis
Opportunity site
development strategy
Complete Vets Park and
Arena projects, including
economic investment
analysis
1.
2.
3.
Improved water
treatment capacity
Successful completion
of outsdie agency
projects
Expanded asset
management capability
Completed water system
improvements
Highway 61 rebuild
targets met
WWTP construction
targets met
Asset management plan
developed
Funding options
identified
Key water system
improvements completed by
12/2027
Highway 61 completed by
6/2028
WWTP completed by 12/2028
Comprehensive asset
management plan developed
and funding strategy proposed
by 2026
Develop asset management
plan
Implement water system
expansion plan
WWTP construction plan
Highway 61 construction
plan
1.
2.
3.
4.
Improved collaborative
relationships
Improved media
communication and
relationship
Enhanced community
engagement
Partner satisfaction
rating
# of one-on-one meetings
with local media
# of reporting inaccuracies
Improvements in
external responsiveness
Increases in inquiries via
technology
>90% of partners report
improved collaborative
relationship 2024-2027
Increase in one-on-one
communications with local
media from 2024 to 2027
Community engagement via
expanded communicationsoptions increases 10% 2024-
2027
Comprehensive
communication Plan
Collaboration improvement
plan
Community engagement
strategy
1.
2.
3.
City of Hastings Strategic Plan FY 2024-2027 | August 2023
STRATEGIC PLAN SUMMARY 2024-2027
City of Hastings
VIII-06
Reference Page 2 for the full plan summary.
Progress toward strategic priorities and initiatives will be reported quarterly.
Internal plan timelines will not require movement in all areas each quarter.
Legend:
Data Planning Deliverables
Understandingthe QuarterlyReport
Initiative Status:
Future Start On Track Delayed Complete
VIII-06
Strategic Priority: Financial
Resilience
Strategic Initiative: Alternative
Revenue Analysis
Identifying potential non-tax
revenue sources may allow the
city to minimize dependence on
the tax levy.
A number of non-tax
revenue sources were
explored with the City
Council.
The Council approved
increasing park dedication
fees with annual increases
through 2027.
The city has applied for
and received grant
funding.
The city has re-allocated
some costs from tax levy
to utility rates.
100% complete
Strategic Initiative: Asset
Management Funding Strategy
Developing a solid asset
management funding strategy
will allow the city to do long-
range planning for funding
capital equipment and capital
improvement projects.
The city annually reviews
its debt service for
compliance with financial
policies.
Debt service levy is
currently 10.9% of property
tax levy (policy limit is
20%).
100% complete
VIII-06
Strategic Priority: Operational
Effectiveness
Strategic Initiative: Develop
Organizational Training Plan
Important staff training and
reporting have been
decentralized and lack
organizational consistency. The
objective is to develop a
centralized organizational
training plan and tracking for all
employees to ensure
consistency and compliance.
Employees have
completed 100 percent of
scheduled trainings for
2024.
Safety Committee received
2025 funding for OSHA-
required materials for city
buildings.
100% complete
Strategic Initiative: Develop
Recruitment Plans for all
Departments
Filling staff vacancies has
become more challenging and
hiring tends to be reactive.
Developing recruitment plans
that can be deployed as needs
arise through attrition or
expansion will enable the city to
be more effective in the hiring
process.
All approved vacant
positions remain filled.
Recruitment plans for
2025 anticipated
staffing needs in place.
100% complete
VIII-06
Opportunity Site Development
Strategy – Block 28
Phase 1 investigation
completed.
Contracting for Phase 2
investigation and RAP
95% complete
Strategic Priority: Responsive
Community Development
Strategic Initiative: Opportunity Site Development Strategy
Developing plans for growing business along Highway 61 and downtown
includes purchasing properties.
Strategic Initiative: Housing
Needs Analysis
Strategic Initiative:
Complete Vets Park and Arena
projects, including economic
investment analysis.
City parks and recreation
amenities can drive economic
growth in cities. Two parks in
Hastings offer possibilities for
expanded economic impact.
Vets Park proposed lease
amendment (hours, rules,
insurance) on CC agenda
10/20
The Arena project is 100%
complete.
70% complete
Opportunity Site Development
Strategy – Block 1
Delayed due to MCES
Wastewater Treatment Project
15% complete
A housing needs
assessment has been
conducted by Bowen
National Research and
was presented to the City
Council on April 21st.
Clarify housing supply needs by
demographic.
100% complete
VIII-06
Bid Central WTP as two projects:
raw water mains and Central
WTP
Approved finance package for
Central WTP $15.1M 3M
Settlement, $5M Emerging
Contaminants Grant, $5M PFA
Loan, and $1.2M Design Grant
Mobilization and construction of
Central WTP started Sept. 2025
Budget planning for Eastern
WTP for construction in summer
of 2026
50% completed.
Strategic Priority: Infrastructure
Sustainability
Strategic Initiative:
Implement Water System
Expansion Plan
The city needs to design and
build three water treatment
plants (WTP) to mitigate PFAS.
Strategic Initiative:
Wastewater Treatment Plant
Construction Plan
Met Council Environmental Services
seeks to move the current
Wastewater Treatment Plant from
downtown in order to more
effectively serve the development
of the southeast metro.
MCES Lift Station Siting
Study for alternatives to
meet City needs 2030-
2040, pending final WWRF
Strategic Initiative: Highway 61
Construction Plan
MnDot and the City of Hastings
will reconstruct Highway 61
through Hastings, beginning in
2028 to accommodate growing
traffic and development.
MnDOT to do highway
design with Alliant for
augmented work.
Proposal pending from WSB
for City utility design and
project management
Business meeting scheduled
for 10/29
Public engagement meeting
TBD (Nov)
25% complete
VIII-06
Presented Strategic
Communications plan to
departments for review
and feedback.
100% complete
Strategic Priority: Strategic
Communication
Strategic Initiative:
Comprehensive
Communication Plan
A transparent, responsive
government helps build trust wtih
our stakeholders and allows us to
meet their preferences for
communications. A comprehensive
plan takes all audiences and tools
into account and presents a
cohesive brand.
Strategic Initiative: Community
Engagement Strategy
Technology enhancements
allow organizations to engage
in two-way communications
with their diverse
audiences/customers. A
strategy to use the most
effective communications
platforms is essential to driving
community engagement.
Sitemap completed.
Department training for
writing style and format
Draft content updates
completed.
35% complete.
Initiatives Completed:
Financial Resilence: Alternative
Revenue Analysis; Asset Management
Funding Strategy
Operational Effectiveness: Develop
Organizational Training Plan; Develop
Recruitment Plans for All Departments
Responsive Community Development:
Housing Needs Analysis
Strategic Communication:
Comprehensive Communications Plan
Initiatives to Consider During
Winter Retreat:
Financial Resilience: Budgeting
System Evaluation
Operational Effectiveness: Process
Improvement Program
Infrastructure Sustainability:
Develop Asset Management Plan
Strategic Communication: Develop a
Collaboration Improvement Plan
VIII-06
City Council Memorandum
To:Mayor Fasbender and City Council
From:John Hinzman, Community Development Director
Lonnie Johnson, Building Official
Date:October 20, 2025
Item:1st Reading: Amend City Code Chapter 150.05 –Wrecking and Demolition of Buildings
Council Action Requested:
Consider 1st Reading of an amendment to Hastings City Code Chapter 150.05 –Wrecking and
Demolition of Buildings. Upon consideration of 1st reading, 2nd reading,and final adoption
would be scheduled for the November 3rd City Council Meeting. A simple majority is necessary
for action.
Background:
The amendment is requested to accomplish the following:
•Revise requirements for permit applications.
•Detail requirements for historic buildings
•Revise financial surety requirements
•Add nuisance language
•Eliminate licensing requirements for demolition contractors.
Advisory Commission Review:
N\A
Advisory Committee Review:
N\A
Attachments:
•Ordinance Amendment
•Existing Ordinance
VIII-07
CITY OF HASTINGS, MINNESOTA
ORDINANCE NO. 2025-___
An Ordinance of the City of Hastings Amending City Code Chapter 150.05:
Construction Regulations –Wrecking and Demolition of Buildings.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF HASTINGS:
SECTION 1. HASTINGS CITY CODE SECTION 150.05 IS REPEALED AND REPLACED AS
FOLLOWS:
150.05 Wrecking And Demolition Of Buildings
A. Permit Required. No person shall proceed to wreck, demolish or tear down any building
or structure within the city without first obtaining a permit from the city’s building official.
Further no person shall remove or salvage any building fixtures from the building or
structure to be demolished until the permit has been obtained. The following information
shall be provided with the completed application.
1.Notification of demolition application form (w-sw4-21) must be completed and sent
to the Minnesota Pollution Control Agency, and a copy of that application shall be
submitted with the city demolition application.
2.Survey or report from a licensed asbestos inspector who has been certified by the
Minnesota Department of Health.
3.Evidence that any contaminants found via the survey has been remediated by a
qualified and licensed abatement contractor.
4.Erosion control plan.
5.Dust control plan.
6.Access control plan.
7.Verification that utilities have been properly disconnected and terminated.
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B.Permit Exception. No permit shall be required for wrecking, demolishing or tearing
down of a private shed or free-standing accessory structure. Further a permit shall not be
required where partial demolition is necessary in connection with a minor remodel or
alteration of an existing building.
C. Historic Properties.
1.Designated Heritage Preservation Sites and Heritage Preservation Sites nominated
for interim protection must receive approval by the Heritage Preservation Commission
(HPC) prior to any wrecking, demolition, and\or tear down of a structure in accordance with
City Code Chapter 30.10.
2.Within the Original Hastings Design Standards (OHDS), the HPC shall have 10 days
to visually record a structure after an application is submitted to demolish a structure that
is over 50 years old within the OHDS. If a formal designation study has already been
completed for the property, the HPC shall have up to 6 weeks to request that the City
Council begin a designation process as outlined in § 30.10(D). If the City Council initiates
the designation process, the demolition application must be handled in accordance with §
30.10(D)
D.Fees. Fees for demolition are established in City Code Chapter 34.03 -Fee
Schedule. .
E. Security to ensure completion and protection of infrastructure. . No permit shall be
issued until a cash payment or letter of credit is submitted to ensure prompt completion of
the proposed work. The security shall be equal to 125 percent of the estimated cost to
demolish or tear down the building(s), hauling, and removal cost and the cost of capping,
removal, or modification of identified onsite and offsite infrastructure. The amount of the
required surety must be approved by the Building Official.
F.Insurance. The applicant, before issuance of the license, shall file with the city a
certificate of insurance covering workers compensation and a public liability insurance
policy in the amount of at least $1,000,000, insuring the applicant for any damage that may
be done during the course of the wrecking or demolition or matters incident thereto.
G.Procedure. The wrecking, demolition or tearing down of any building or structure
shall be complete and shall include the removal of all foundations, footings and slabs. All
fixtures, appliances, furniture and personal items shall be removed from the site before
demolition of the building can begin. The excavation or site of the demolition shall be filled
so the property will properly drain and shall be topped with soil sufficient in depth and
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quality to establish a suitable ground cover crop. Erosion control shall be maintained until
the ground cover has been established.
H.Prevention of nuisances. Each person engaged in the wrecking, demolition, or
tearing down of any building or structure within the city shall conduct said work in such a
manner as not to create a nuisance to persons on public streets, rights of way or on
neighboring property. Material removed from the structure shall not be permitted to fall
into streets, alleys or adjacent property nor shall it otherwise create a public nuisance. All
debris generated shall be monitored and controlled as to prevent dust from entering public
streets or on neighboring property.
SECTION 2. SUMMARY PUBLICATION.Pursuant to Minnesota Statutes Section 412.191,
in the case of a lengthy ordinance, a summary may be published. While a copy of the entire
ordinance is available without cost at the office of the City Clerk, the following summary is
approved by the City Council and shall be published in lieu of publishing the entire
ordinance.
The text amendment adopted by the Hastings City Council on November 3, 2025
enacts requirements for the wrecking and demolition of buildings.
This Ordinance shall be effective upon seven (7) days after its passage and publication.
Adopted by the Hastings City Council on this 3rd day of November,2025.
CITY OF HASTINGS
_____________________________________
Mary Fasbender, Mayor
ATTEST:
_________________________________
Kelly Murtaugh, City Clerk
VIII-07
150.05 Wrecking And Demolition Of Buildings
A.Permit Required.That any person who proposes to be involved in the demolition or wrecking of
structures in the City of Hastings shall before undertaking the wrecking or demolition, obtain a
license therefore in accordance herewith. Licensee shall obtain a demolition/wrecking permit for
each job before undertaking a demolition or wrecking and shall pay the cost of the permit.
Demolition permit fees shall be set by ordinance.
B.Application.Application for a demolition company license shall be made on application forms
provided by the city, addressed to the City Building Official.
C.Regulations.Licensees shall be required to provide advance notice to all concerned utility
companies and obtain necessary shut-offs or permissions.
1.No demolition refuse or material shall fall more than 15 feet unless in an enclosed chute.
2.A licensee shall not install barriers or barricades effecting sidewalks, roadways or private
ways, nor shall sidewalk, roadway, or private way traffic be diverted without prior written
approval of the City Director of Public Works, or the other person as the Hastings City
Council may designate. Any obstruction or diversion of traffic shall be preceded by notice
from applicant to the Hastings Police Department.
3.All demolition work including removal of all debris shall be completed within 30 days of
the date of permit issuance.
D.Fees.Submitted with the application shall be the annual fee in the amount as established by
ordinance.
E.License.The licenses shall be good for the calendar year in which the same is issued and shall
expire on the last day of the calendar year of issuance.
1.It shall be cause for suspension of the license if the licensee does not comply with all
state and city demolition requirements including state statutes, city ordinances, and
applicable regulations.
2.No demolition or wrecking shall be accomplished by other than a licensed person
working under his, her, or its direction.
F.Bond Required.Before issuance of the license, the applicant shall deposit with the Building
Official’s office a liability policy or bond in an amount of at least $10,000 insuring and
indemnifying the city from any and all claims that may be made against it as a result of the
applicant’s demolition or wrecking activity.
G.Insurance.The applicant, before issuance of the license, shall file with the city a certificate of
insurance covering workers compensation and a public liability insurance policy in the amount of
at least $250,000, insuring the applicant for any damage that may be done during the course of
the wrecking or demolition or matters incident thereto.
H.Safety.All demolition companies shall meet and maintain all safety requirements of the State
Building Code and comply with provisions thereof. In addition, all foundations of structures
which are demolished shall be removed to at least 24 inches below grade.
I.Repair.The person accomplishing wrecking or demolition shall after accomplishing same, repair
all common walls, chimneys, doors, stairs, and all other portions of remaining adjacent
structures exposed as a result of the wrecking or demolition. Included in this requirement is the
requirement in the person accomplishing same to repair any adjacent surface and to cover
same so that the newly exposed portion of the remaining adjacent structure has a color or finish
uniform with and compatible with other existing structures of the immediate area.
10/16/25,9:58AM Print Preview
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J.Abandonment Of Water And Sanitary Sewer Lines.Any city water or sanitary sewer services
caused to be disconnected due to demolition of a building shall be properly abandoned. Proper
abandonment shall include capping the corporation stop at the water main and capping sanitary
sewer lines.
(Prior Code, § 4.06) Penalty, see § 10.99
10/16/25,9:58AM Print Preview
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City Council Memorandum
To: Mayor Fasbender & City Council Members
From:David D. Wilske, Chief of Police
Date:October 20th, 2025
Item:AXON Fleet Camera Contract
Council Action Requested:
Approve the 2026-2030 AXON Fleet Camera Contract for the Hastings Police Department
Background Information:
The Hastings Police Department currently utilizes the AXON Fleet cameras for our marked squad car
camera needs. The contract with AXON ends in December of 2025 and the police department is
interested in entering into an additional 5-year contract with AXON for fleet cameras. The new contract
cost will not change for 2026 since the budget is already approved, but there will be an increase for the
remaining 4 years of the contract. The cost of the cameras will include installation from AXON and the
5-year quote is included in your packet.
Financial Impact:
$154,313.43 (2026: $20,053.39; 2027-2030: $33,565.01)
Advisory Commission Discussion:
None
Council Committee Discussion:
None
Attachments:
AXON Contract
VIII-08
Page 1 Q-740952-45931KP
Q-740952-45931KP
Issued:10/01/2025
Quote Expiration:10/30/2025
Estimated Contract StartDate:01/01/2026
Account Number:109701
PaymentTerms:N30
Mode of Delivery:UPS-GND
Credit/Debit Amount:$0.00
SHIP TO BILL TO SALES REPRESENTATIVE PRIMARY CONTACT
Hastings Police Dept.-MN1014thStE
Hastings,
MN
55033-1944
USA
Hastings Police Dept.-MN
101 4th St E
Hastings
MN
55033-1944USA
Email:
Kevin Pirehpour
Phone:
Email:kpirehpour@axon.com
Fax:
Bryan Schafer
Phone:(651)480-2306
Email:bschafer@hastingsmn.gov
Fax:(651)437-1206
Quote Summary Discount Summary
Program Length 60 Months Average Savings Per Year $17,244.14
TOTAL COST $154,313.43
ESTIMATED TOTAL W/TAX $154,313.43 TOTAL SAVINGS $86,220.72
Axon Enterprise,Inc.
17800 N 85th St
Scottsdale,Arizona 85255
United States
VAT:86-0741227
Domestic:(800)978-2737
International:+1.800.978.2737
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Page 2 Q-740952-45931KP
Payment Summary
Date Subtotal Tax Total
Jan 2026 $20,053.39 $0.00 $20,053.39
Jan 2027 $33,565.01 $0.00 $33,565.01
Jan 2028 $33,565.01 $0.00 $33,565.01
Jan 2029 $33,565.01 $0.00 $33,565.01
Jan 2030 $33,565.01 $0.00 $33,565.01
Total $154,313.43 $0.00 $154,313.43
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Page 3 Q-740952-45931KP
Quote Unbundled Price:$240,545.20
Quote List Price:$209,524.60
Quote Subtotal:$154,313.43
Pricing
All deliverables are detailed in Delivery Schedules section lower in proposal
Item Description Qty Term Unbundled List Price Net Price Subtotal Tax Total
Program
100553 TRANSFER BALANCE -SOFTWARE AND SERVICES 1 $1.00 ($675.17)($675.17)$0.00 ($675.17)
Fleet3ARe Fleet 3 Advanced Renewal 13 60 $229.34 $189.57 $164.57 $128,364.60 $0.00 $128,364.60
A la Carte Hardware
72036 AXON FLEET3 -STANDARD 2 CAMERA KIT 13 $2,695.00 $0.00 $0.00 $0.00 $0.00
101924 AXON FLEET-TAOGLAS ANT -7-IN-1 4CELL 2WIFI
1GNSS INT 13 $149.00 $149.00 $1,937.00 $0.00 $1,937.00
101675 AXON FLEET-ERICSSONCRADLEPOINT R980-5GD-
A+5YR NETCLOUD 13 $1,899.00 $1,899.00 $24,687.00 $0.00 $24,687.00
Total $154,313.43 $0.00 $154,313.43
Delivery Schedule
Hardware
Bundle Item Description QTY Shipping Location Estimated Delivery Date
A la Carte 101675 AXONFLEET -ERICSSON CRADLEPOINT R980-5GD-A+5YRNETCLOUD 13 1 12/01/2025
A la Carte 101924 AXONFLEET -TAOGLASANT-7-IN-14CELL 2WIFI 1GNSS INT 13 1 12/01/2025
A la Carte 72036 AXONFLEET 3 -STANDARD 2CAMERA KIT 13 1 12/01/2025
Fleet 3 Advanced Renewal 72040 AXONFLEET -TAP REFRESH1 -2CAMERA KIT 13 1 12/01/2030
Software
Bundle Item Description QTY Estimated Start Date Estimated End Date
Fleet 3 Advanced Renewal 80400 AXONEVIDENCE -FLEET VEHICLE LICENSE 13 01/01/2026 12/31/2030
Fleet 3 Advanced Renewal 80401 AXONFLEET 3 -ALPR LICENSE -1CAMERA 13 01/01/2026 12/31/2030
Fleet 3 Advanced Renewal 80402 AXONFLEET -LICENSE -REAL-TIMELOCATION,ALERTS,&
LIVESTREAM 13 01/01/2026 12/31/2030
Fleet 3 Advanced Renewal 80410 AXONEVIDENCE -STORAGE -FLEET 1CAMERA UNLIMITED 26 01/01/2026 12/31/2030
Services
Bundle Item Description QTY
Fleet 3AdvancedRenewal 73392 AXONFLEET 3 -INSTALLATION -UPGRADE (PER VEHICLE)13
Warranties
Bundle Item Description QTY Estimated Start Date Estimated End Date
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Page 4 Q-740952-45931KP
Warranties
Bundle Item Description QTY Estimated Start Date Estimated End Date
Fleet 3 Advanced Renewal 80495 AXONFLEET 3 -EXT WARRANTY -2 CAMERAKIT 13 12/01/2026 12/31/2030
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Page 5 Q-740952-45931KP
Shipping Locations
Location Number Street City State Zip Country
1 1014thStE Hastings MN 55033-1944 USA
Payment Details
Jan 2026
Invoice Plan Item Description Qty Subtotal Tax Total
Transfer Value 100553 TRANSFER BALANCE -SOFTWARE AND SERVICES 1 ($675.17)$0.00 ($675.17)
Year 1 101675 AXON FLEET -ERICSSONCRADLEPOINT R980-5GD-A+5YR NETCLOUD 13 $4,937.40 $0.00 $4,937.40
Year 1 101924 AXON FLEET -TAOGLAS ANT -7-IN-1 4CELL 2WIFI 1GNSSINT 13 $387.40 $0.00 $387.40
Year 1 72036 AXON FLEET 3 -STANDARD 2 CAMERA KIT 13 $0.00 $0.00 $0.00
Year 1 Fleet3ARe Fleet 3 Advanced Renewal 13 $15,403.76 $0.00 $15,403.76
Total $20,053.39 $0.00 $20,053.39
Jan 2027
Invoice Plan Item Description Qty Subtotal Tax Total
Year 2 101675 AXON FLEET -ERICSSONCRADLEPOINT R980-5GD-A+5YR NETCLOUD 13 $4,937.40 $0.00 $4,937.40
Year 2 101924 AXON FLEET -TAOGLAS ANT -7-IN-1 4CELL 2WIFI 1GNSSINT 13 $387.40 $0.00 $387.40
Year 2 72036 AXON FLEET 3 -STANDARD 2 CAMERA KIT 13 $0.00 $0.00 $0.00
Year 2 Fleet3ARe Fleet 3 Advanced Renewal 13 $28,240.21 $0.00 $28,240.21
Total $33,565.01 $0.00 $33,565.01
Jan 2028
Invoice Plan Item Description Qty Subtotal Tax Total
Year 3 101675 AXON FLEET -ERICSSONCRADLEPOINT R980-5GD-A+5YR NETCLOUD 13 $4,937.40 $0.00 $4,937.40
Year 3 101924 AXON FLEET -TAOGLAS ANT -7-IN-1 4CELL 2WIFI 1GNSSINT 13 $387.40 $0.00 $387.40
Year 3 72036 AXON FLEET 3 -STANDARD 2 CAMERA KIT 13 $0.00 $0.00 $0.00
Year 3 Fleet3ARe Fleet 3 Advanced Renewal 13 $28,240.21 $0.00 $28,240.21
Total $33,565.01 $0.00 $33,565.01
Jan 2029
Invoice Plan Item Description Qty Subtotal Tax Total
Year 4 101675 AXON FLEET -ERICSSONCRADLEPOINT R980-5GD-A+5YR NETCLOUD 13 $4,937.40 $0.00 $4,937.40
Year 4 101924 AXON FLEET -TAOGLAS ANT -7-IN-1 4CELL 2WIFI 1GNSSINT 13 $387.40 $0.00 $387.40
Year 4 72036 AXON FLEET 3 -STANDARD 2 CAMERA KIT 13 $0.00 $0.00 $0.00
Year 4 Fleet3ARe Fleet 3 Advanced Renewal 13 $28,240.21 $0.00 $28,240.21
Total $33,565.01 $0.00 $33,565.01
Jan 2030
Invoice Plan Item Description Qty Subtotal Tax Total
Year 5 101675 AXON FLEET -ERICSSONCRADLEPOINT R980-5GD-A+5YR NETCLOUD 13 $4,937.40 $0.00 $4,937.40
Year 5 101924 AXON FLEET -TAOGLAS ANT -7-IN-1 4CELL 2WIFI 1GNSSINT 13 $387.40 $0.00 $387.40
Year 5 72036 AXON FLEET 3 -STANDARD 2 CAMERA KIT 13 $0.00 $0.00 $0.00
Year 5 Fleet3ARe Fleet 3 Advanced Renewal 13 $28,240.21 $0.00 $28,240.21
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Page 6 Q-740952-45931KP
Jan 2030
Invoice Plan Item Description Qty Subtotal Tax Total
Total $33,565.01 $0.00 $33,565.01
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Page 7 Q-740952-45931KP
Tax is estimated based on rates applicable at date of quote and subject to change at time of invoicing.If a tax exemption certificate should be applied,please submit
prior to invoicing.
Standard Terms and Conditions
Axon Enterprise Inc.Sales Terms and Conditions
Axon Master Services and Purchasing Agreement:
This Quote is limited to and conditional upon your acceptance of the provisions set forth herein and Axon’s Master Services and Purchasing Agreement
(posted at https://www.axon.com/sales-terms-and-conditions),as well as the attached Statement of Work (SOW)for Axon Fleet and/or Axon Interview
Room purchase,if applicable.In the event you and Axon have entered into a prior agreement to govern all future purchases,that agreement shall govern to
the extent it includes the products and services being purchased and does not conflict with the Axon Customer Experience Improvement Program Appendix
as described below.
ACEIP:
The Axon Customer Experience Improvement Program Appendix,which includes the sharing of de-identified segments of Agency Content with Axon to
develop new products and improve your product experience (posted at www.axon.com/legal/sales-terms-and-conditions),is incorporated herein by
reference.By signing below,you agree to the terms of the Axon Customer Experience Improvement Program.
Acceptance of Terms:
Any purchase order issued in response to this Quote is subject solely to the above referenced terms and conditions.By signing below,you represent that you
are lawfully able to enter into contracts.If you are signing on behalf of an entity (including but not limited to the company,municipality,or government agency
for whom you work),you represent to Axon that you have legal authority to bind that entity.If you do not have this authority,please do not sign this Quote.
Exceptions to Standard Terms and Conditions
VIII-08
Page 8 Q-740952-45931KP
Agency has existing contract(s)originated via Quote(s):Q-308341 Agency is terminating those contracts effective 1/1/2026.Any changes in this date will result in
modification of the program value which may result in additional fees or credits due to or from Axon.The parties agree that Axon is applying a Transfer Balance of -
$676.17 100%discounted Fleet hardware contained in this quote reflects a TAP replacement for hardware purchased under existing quotes aforementioned above.
All TAP obligations from this contract will be considered fulfilled upon execution of this quote.
\s1\\d1\
Signature Date Signed
10/1/2025
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Page 9 Q-740952-45931KP
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City Council Memorandum
To: Mayor Fasbender & City Council Members
From: Ryan Stempski – PW Director
Date: October 20, 2025
Item: Declare Surplus Property and Authorize Sale
Council Action Requested:
The Council is requested to declare vehicles from the Public Works Department as surplus property and
authorize these items for public sale.
Background Information:
The vehicles listed have all exceeded their useful life, have been, or will be replaced with newer and
safer pieces of equipment. Since the trucks are all four-wheel drive and one includes snow removal
equipment, staff anticipate a better sale price by selling in the fall. The equipment we are requesting to
sell is:
·2008 Chevy 1500 #413
·2006 Ford F-450 Plow/Sander #105
·2007 Chevy 1500 #415
VIII-09
City Council Memorandum
To:Mayor Fasbender & City Councilmembers
From:Chris Jenkins, Parks & Recreation Director
Date:October 20, 2025
Item:Hastings Civic Arena Project Final Pay Application
Council Action Requested:Approve Final Pay Application for the Hastings
Civic Arena Project.
Background Information:This project began in 2023,includes upgrading
the refrigeration system, replacing the West Rink roof, installation of solar
panels and equipment on the new roof, replacing the building electrical
switch gear, and modifications to the mechanical rooms at the Hastings Civic
Arena.
Financial Impact:This payment is the final payment and matches the
approved contract.
Advisory Commission Discussion:N/A
Council Committee Discussion:N/A
Attachments:
▪Pay Application #22_Final
VIII-10
APPLICATION FOR PAYMENT
To Project Invoice No:30323036-22
City of Hastings Civic Arena Renovation
Chris Jenkins 2801 Red Wing Blvd Invoice date:10/9/2025
cjenkins@hastingsmn.gov Hastings, MN 55033
920 West 10th Street
Hastings, MN 55033 Billed through:9/30/2025
From Apex Project number:30323036
inBYLT, LLC Remit payment to
3495 Northdale Blvd. NW, Suite 230 inBYLT, LLC Date Due:11/8/2025
Coon Rapids, MN 55448 3495 Northdale Blvd. NW, Suite 230
accounting@inBYLT.com Coon Rapids, MN 55448
763-201-8950
CONTRACTORS APPLICATION FOR PAYMENT
1.ORIGINAL CONTRACT SUM 217,391.00$
2.NET CHANGE BY CHANGE ORDERS 5,048,669.16$
3.CONTRACT SUM TO DATE (1+2)5,266,060.16$
4.TOTAL COMPLETE TO DATE (D)5,266,063.26$
5.RETAINAGE
5%-$
6.TOTAL EARNED LESS RETAINAGE 5,266,063.26$ Contractor:inBYLT, LLC
7.LESS PREVIOUS PAYMENTS 5,242,463.94$
8.CURRENT PAYMENT DUE 23,596.22$ By:Kurt Schoenecker
9.BALANCE TO FINISH, INCLUDING RETAINAGE -$ State of MN Date 10/9/2025
County of Anoka
CHANGE ORDER SUMMARY ADDITIONS DEDUCTIONS
Prior months approved change orders 5,048,669.16$
Total approved CO's this month
Total 5,048,669.16$ -$
NET CHANGES by Change Order 5,048,669.16$
Application is made for payment, as shown below, in connection with the contract
signed 7/7/2023
The undersigned Contractor certifies that to the best of the Contractor's knowledge, information
and belief the Work covered by thisApplication for Payment has been completed in accordance
with the Contract Documents, that all amounts have been paid by the Contractor for Work for
which previous Certificates for Payment were issued and payments received from the Owner,
and that current payment shown herin is now due.
1
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CONTINUATION SHEET - PAYMENT DETAIL
Invoice #30323036-22
Invoice date 10/9/2025
Billed through 9/30/2025
Project number 30323036
A B C D E F G H I J K
Item
No.Description of Work Schedule Value
(Contract Value)
Prior Complete
Amount
This Period
Completed
Amount
Presently Stored
Amount
Completed and
Stored to Date
(D+E+F)
Percent Complete Balance to Finish
(C-D)
Retainage
Percent
Retainage
(Rate x G)
1 Refrigeration Design 217,391.00$ 217,391.00$ -$ 217,391.00$ 100%-$ 0%-$
2 Motor Control Center 258,929.00$ 258,929.00$ -$ -$ 258,929.00$ 100%-$ 0%-$
3 Roofing 1,161,746.00$ 1,161,746.00$ -$ -$ 1,161,746.00$ 100%0.00$ 0%-$
4 Refrigeration System 2,861,536.00$ 2,861,536.00$ -$ -$ 2,861,536.00$ 100%-$ 0%-$
5 Electrical System Upgrade 342,522.00$ 342,522.00$ -$ -$ 342,522.00$ 100%-$ 0%-$
6 Solar System 375,580.00$ 375,580.00$ -$ -$ 375,580.00$ 100%0.00$ 0%-$
7 CO1 Roof Hatch 19,171.00$ 19,171.00$ -$ -$ 19,171.00$ 100%-$ 0%-$
8 CO3 Underground Conduit 20,018.00$ 20,018.00$ -$ -$ 20,018.00$ 100%-$ 0%-$
9 CO4 Roof wall 6,909.39$ 6,909.39$ -$ -$ 6,909.39$ 100%-$ 0%-$
10 CO5 Duct Cap 839.39$ 839.39$ -$ -$ 839.39$ 100%-$ 0%-$
11 CO6 Door Sweeps 1,421.49$ 1,421.49$ -$ -$ 1,421.49$ 100%-$ 0%-$
Totals 5,266,063.26$ 5,266,063.26$ -$ -$ 5,266,063.26$ 100%-$ -$
2
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K:\024226-000\Admin\Construction Admin\Central WTP\Pay Apps\Pay App 1\Pay App 1 Cover Letter.docx
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October 2, 2025
Ryan Stempski
Public Works Director
City of Hastings, MN
1225 Progress Dr
Hastings, MN 55033
Re: Application for Payment No. 1
Central Water Treatment Plant
City of Hastings, MN
WSB Project No. 024226-000
Dear Mr. Stempski:
Please find attached Application for Payment No. 1 from Magney Construction, Inc. for the
construction of the Central Water Treatment Plant. We reviewed this application and find it
acceptable for payment. Therefore, we recommend making a payment of $195,045.50 to Magney
Construction, Inc. If you are in agreement, please sign the application and process it for payment.
Sincerely,
WSB
Jon Christensen
jchristensen@wsbeng.com
(612) 437-7967
cc: Steve Nelson, WSB
VIII-12
To:
From:
Contract:
Project:
Owners Contract No. Engineer's Project No.
Date of this Invoice:
Invoice Work Period: 9/1/25-10/2/25
1) Original Contract amount $15,388,800.00
2) Change Orders to date $0.00
3) Revised Contract amount $15,388,800.00
4) Value completed to date $205,311.05
5) Materials stored on site $0.00
6) Total Earned to date $205,311.05
7) Amount retained $10,265.55
8) Amount previously paid $0.00
Amount due this Payment $195,045.50
Accompaning Documentation:
CONTRACTOR'S Certification:
The undersigned CONTRACTOR certifies that (1) all previous progress payments received from OWNER on account of work
done under the Contract referred to above have been applied on account to discharge CONTRACTOR'S legitimate obligations
incurred in connection with Work covered by prior Applications for Payment numbered 1 through 1 inclusive; (2) title of all
work, materials and equipment incorporated in said Work otherwise listed in or covered by this Application for Payment will
pass to OWNER at time of payment free and clear of all Liens, security interest or encumbrance (expect such as are recovered
by a Bond acceptable to OWNER indemnifying OWNER against any such Lien, security interest or encumbrance); and (3)
all Work covered by this Application for Payment is in accordance by the Contract Documents and not defective.
Magney Construction, Inc. (Contractor)
By:
Project Manager
Payment of the above AMOUNT DUE THIS APPLICATION is recommended.
Owner: Engineer:
By: By:
Date: Date:
Application for Payment No. 1
City of Hastings
Magney Construction, Inc., 1401 Park Road, Chanhassen, MN 55317
Central Water Treatment Plant
WSB Proj No 024226-000
9/30/2025
City of Hastings WSB
10/02/2025
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Scheduled Work Completed Materials Total % Balance
Spec.Unit Value Previous This Presently Completed &Complete To
Section Description of Work Units QTY Price (Extended)Application Application Stored Stored to Date Finish
Bond & Insurance LS 1 123,300$ 123,300$ 123,300.00 0.00 123,300.00 100% 0.00
Supervision & General Conditions LS 1 447,068$ 447,068$ 14,996.86 0.00 14,996.86 3% 432,071.14
Mobilization LS 1 329,632$ 329,632$ 32,854.00 0.00 32,854.00 10% 296,778.00
Demolition LS 1 136,000$ 136,000$ 8,340.00 0.00 8,340.00 6% 127,660.00
Concrete LS 1 1,627,000$ 1,627,000$ 0.00 0.00 0.00 0% 1,627,000.00
Masonry LS 1 345,000$ 345,000$ 0.00 0.00 0.00 0% 345,000.00
Metals LS 1 360,000$ 360,000$ 0.00 0.00 0.00 0% 360,000.00
Wood, Plastics & Composites LS 1 64,000$ 64,000$ 0.00 0.00 0.00 0% 64,000.00
Thermal and Moistrue Protection LS 1 943,000$ 943,000$ 0.00 0.00 0.00 0% 943,000.00
Doors and Windows LS 1 236,000$ 236,000$ 0.00 0.00 0.00 0% 236,000.00
Finishes LS 1 452,000$ 452,000$ 0.00 0.00 0.00 0% 452,000.00
Specialties LS 1 47,000$ 47,000$ 0.00 0.00 0.00 0% 47,000.00
Furnishings LS 1 25,000$ 25,000$ 0.00 0.00 0.00 0% 25,000.00
Fire Protection LS 1 75,000$ 75,000$ 0.00 0.00 0.00 0% 75,000.00
Plumbing LS 1 556,000$ 556,000$ 0.00 0.00 0.00 0% 556,000.00
HVAC LS 1 368,000$ 368,000$ 0.00 0.00 0.00 0% 368,000.00
Electrical LS 1 1,738,000$ 1,738,000$ 0.00 0.00 0.00 0% 1,738,000.00
Security LS 1 66,000$ 66,000$ 0.00 0.00 0.00 0% 66,000.00
Earthwork LS 1 418,000$ 418,000$ 0.00 0.00 0.00 0% 418,000.00
Excavation - Rock CY 600 65$ 39,000$ 0.00 0.00 0.00 0% 39,000.00
Exterior Improvements LS 1 328,000$ 328,000$ 17,010.00 0.00 17,010.00 5% 310,990.00
Utilities LS 1 1,170,000$ 1,170,000$ 0.00 0.00 0.00 0% 1,170,000.00
Process Interconnections LS 1 1,533,000$ 1,533,000$ 0.00 0.00 0.00 0% 1,533,000.00
Process Handling LS 1 38,000$ 38,000$ 0.00 0.00 0.00 0% 38,000.00
Waste & Water Equipment LS 1 3,095,000$ 3,095,000$ 0.00 0.00 0.00 0% 3,095,000.00
14,559,000$
Construction Allowance LS 1 300,000$ 300,000$ 8,810.19 0.00 8,810.19 3% 291,189.81
SCADA Allowance LS 1 150,000$ 150,000$ 0.00 0.00 0.00 0% 150,000.00
City Permit Fees Allowance LS 1 100,000$ 100,000$ 0.00 0.00 0.00 0%100,000.00
550,000$
Bid Alternate 1 - Phosphate Feed LS 1 28,000$ 28,000$ 0.00 0.00 0.00 0% 28,000.00
Bid Alternate 2 - Haul & Dispose Contaminated Soil CY 400 67$ 26,800$ 0.00 0.00 0.00 0% 26,800.00
Bid Alternate 3 - Existing IX WTP Architectural LS 1 65,000$ 65,000$ 0.00 0.00 0.00 0% 65,000.00
Bid Alternate 4 - Pedestrian Fill Station LS 1 160,000$ 160,000$ 0.00 0.00 0.00 0% 160,000.00
279,800.00$ 0.00 0.00 0.00 0% 279,800.00
-$ 0.00 0.00 0.00 0% 0.00
Totals 15,388,800.00 0.00 205,311.05 0.00 205,311.05 1%15,463,288.95
Original Contract amount 15,388,800.00
Change Orders to date 0.00
Revised Contract amount 15,388,800.00
Value completed to date 205,311.05
Materials stored on site 0.00
Total Earned to date 205,311.05
Amount retained 10,265.55
Amount previously paid
Amount due this Payment 195,045.50
VIII-12
City Council Memorandum
To: Mayor Fasbender & City Council Members
From:Ryan Stempski, P.E.–Public Works Director
Date:October 20, 2025
Item:Sanitary Sewer Service Repair Assessment Request –1117 3rd Street East
COUNCIL ACTION REQUESTED
Justin and Ariana Strese are requesting the costs associated with a sanitary sewer service line repair at 1117 3rd
Street East be assessed to their property.The City of Hastings will pay the total cost of the repairs in the
amount of $12,000. Funds from the MCES Private I&I Grant will be applied to cover $5,000 of this bill. The
remaining $7,000 of the balance owed by the property owner is requested to be assessed per city policy.
BACKGROUND INFORMATION
The property owners were informed of an issue with their private service line as part of an inspection
performed when they purchased this home earlier in 2025. The owners hired a contractor to repair the
private line.
ATTACHMENTS
•Invoice for Work Completed
•Resident Request for Financing
•Data Practices Compliance Acknowledgement
•Assessment Agreement
VIII-13
Bauer Services of Welch, LLC
Aaron Bauer
26469 130th Ave DATE:September 23, 2025
Welch, MN 55089 FOR:Strese
651-246-9153 INVOICE #09232025-7246
bauerservices@hotmail.com
Ariana Strese
1117 3rd St East
Hastings, MN 55033
651-285-6305
AMOUNT
~ Dig up sewer in street
~ Fix pipe at sewer main WYE only
~ Permit
~ Asphalt Patch
Total Due $12,000.00
Thank You For Your Business!
Please make check payable to Bauer Services of Welch, LLC
Please feel free to contact Aaron Bauer with any questions regarding this invoice
at 651-246-9153 or at bauerservices@hotmail.com.
DESCRIPTION
Repair sewer at main at WYE only at 1117 3rd St East
VIII-13
1
Cody Mathisen, P.E.
From:Ryan Stempski, P.E.
Sent:Monday, September 15, 2025 3:09 PM
To:Cody Mathisen, P.E.
Subject:FW: 1117 3rd St E, Sewer Grant & Financial Assistance
Attachments:Bauer Quote.pdf
Ryan Stempski, P.E.
Public Works Director
City of Hastings | Public Works | 1225 Progress Drive | Hastings, MN 55033
Direct: 651-480-2368 | Fax: 651-437-5006
Communication
Optimal Service
Respect for Resources
Enthusiasm
From: Ariana Strese <ariana.strese@gmail.com>
Sent: Monday, September 15, 2025 11:33 AM
To: Ryan Stempski, P.E. <RStempski@hastingsmn.gov>
Subject: 1117 3rd St E, Sewer Grant & Financial Assistance
Hi Ryan, I am in the process of applying for a sewer grant and financial assistance through the city. My
name is Ariana Strese and my address is 1117 3rd St E, Hastings. I have included the proposed quote to
this email. Please let me know if you need anything else from me.
VIII-13
VIII-13
SAI{ITARY SEWER REPAIR
SPECIAL ASSESSMENT AGREEMENT
THIS SPECIAL ASSESSMENT AGREEMf,NT ("Agreement") is made this day of
.2025, by and between the City of Hastings, a Minnesota municipal
corporation ("City";, and Justin C. Strese and Ariana D. Strese, husband and wife (the..Owner',).
RI.]CITAI,S
The Owner is the fee owncr ofa parcel located at I I l7 3.d Strect East in the City
of Hastings, Dakota County, Minnesota, identified as PID 19-32151-16-070 and
legally described as:
East % ofLot 6 Block I 16 and all ofLot 7 Block I16, Town of Hastings
Blocks 100 Thru 199, Dakota County, Minnesora
("Subject Property").
B
C
D
E
F
The City has determined that certain repairs to the sanitary server servicing the
Subject Property are required.
Thc Owner will cause thc construction of the rcquircd sanitary scwcr repairs by
hiring a contractor oftheir choice.
The City will provide the necessary funds to cover the cost of the sanitary server
repairs under the terms and conditions of this Agreement.
The Owner understands, acknowledges, and agrees that the funds provided by the
City to cover the cost ofthese repairs will be assessed in full to the Subject property.
The Owner acknorvledges that the required sanitary sewer repairs will benefit the
Subject Property, and specitically waives any appeal to the assessment ofthe funds
provided herein against the Subject Property.
I
VIII-13
-\.O\\"'I'HEREFORE, I\ CO\SIDERATION OF THE IIUTUAL COVENA:'.I'I'S
CO\TAI\ED HEREIN, THE PARTIES A(;REt] AS FOLLO\YS:
l. SANITARY SEWER SERVICE REPAIRS. The Owner will hire and approve a
contactor oftheir choice to perform the repairs to the sanitary sewer ("Improvements") that serves
the Subject Property.
2. SPECIAL ASSESSMENTS. The City agrees to advance the funds necessary for
the sanitary sewer repairs on the Subject Property in return for the Owner agreeing to have the
costs assessed against the Subject Property as provided in this Agreement. The Owner agrees to
pay one hundred percent (100%) ofthe cost ofthe sanitary sewer repairs tkough the assessment
process. The City will assess the Subject Property the following principal amount for the sanitary
scwcr repairs: $7,000.00 ("Assessment Amount"). Thc Assessment Amount shall be dccmcd
adopted on the date this Agreement is signed by the City. The Assessment Amount shall be paid
over a five-year period without deferment, together at a rate of 4.93% interest on the unpaid
balance. Interest shall begin accruing thirty (30) days after the City Council's approval of this
Agreement. The Owner further agrees that the Assessment Amount may be exceeded if the
increases are a result of requests made by the Owner or otherwise approved by the Orvner in a
subsequent written document. The first installment shall be due and payable with the first halfof
property taxes in 2026. The Owner further agrees that the City can assess an additional $50.00
which represents $10.00 per year for the term of the assessment to offset the fees imposed by
Dakota County for this assessment, plus the City's administrative fee.
3. WAMR OF APPEAL. The Owner hereby authorizes the Ciry to certify to the
Dakota County Auditor/Property Tax Assessor a special assessment against the Subject Property up
to thc Assessmcnt Amount. The owncr hereby waivcs all rights to assessment notices, hcarings,
appeals, and procedural and substantive objections and all other rights pursuant to Minn. stat. $429.061, \ 429.071 and d 429.081 for thc special asscssment against the Subject property up to thc
Assessment Amount, including, bur not limited to, any claim that the Assessment Amount against the
Subjcct Property excecds the bcnefit to thc Subject Property for the Improvemcnt. The owncr
acknowledges and agrees that the benefit ofthe Improvement to the Subject Property does in fact
equal or exceed the Assessment Amount. The Owners also acknowledge and agree that the Subject
Property receives a special benefit equal to or exceeding the Assessment Amount.
4. BINDING EFFECT; RECORDTNG. This Agreement shall be binding upon rhe
Owner and the Owners' successors and assigns. This Agreement may be recorded against the title
to the Subject Property.
2
VIII-13
CITY:
CITY OF HASTINGS
By
Mary Fasbender
Mayor
By
Kelly Murtaugh
City Clerk
STATE OF MINNESOTA
COTJNTY ()F DAKOTA
On this dav ol'
This instrument was drafted by
and afler recording return lo:
Greta L. Bjerkness, #0390575
LeVander, Gillen & Miller. P.A.
1305 Corporatc Center Drive, Suite 300
Eagan, MN 55121
651-451-1831
2025, belore me a Notary Public within and for said
Notary Public
SS
)
)
)
County, personally appeared Mary Fasbender and Kelly Murtaugh, to me personally known, who
being each by me duly swom, each did say that they are respectively the Mayor and City Clerk of
the city of Hastings, the municipality named in the foregoing instrument, and that the seal affixed
to said instrument was signed and sealed on behalf of said municipality by authority of its city
Council and said Mayor and City Clerk acknowledged said instrument to be the free act and deed
of said municipality.
VIII-13
OWNER:
JUSTIN C. STRESE AND ARIANA D. STRESE
By,
Justin trese
By:,h', r,$P.fl
Ariana D. Strese
STATE OF MINNESOTA
C]OT]NTY OF DAKOTA
)
)
)
ss
- The foreeoinsOU{trt,(instrument was acknowledged before me this [{-auy or
. 2025, by Justin C. Strese and Ariana D. Strese,
husband and wife.
r''^r.v'"^,^ ]ln , ^ /\ A,\'t
CiiARLOTTE A KING
'
r.rtary Public-Minnosota
,ny i. o,nmissioo Elpf(,s Jsn. 3t. 2dI)
N Public
I
VIII-13
City Council Memorandum
To: Mayor Fasbender & City Council Members
From:Ryan Stempski, P.E.–Public Works Director
Date:October 20, 2025
Item:Sanitary Sewer and Water Service Repair Assessment Request –410 6th Street East
COUNCIL ACTION REQUESTED
Terry Lares is requesting the costs associated with sanitary sewer and water service line repairs at 410 6th
Street East be assessed. The City of Hastings will pay the total cost of the repairs in the amount of $14,450. Per
the City’s utility repair assessment policy, the assessment amount being requested being greater than $10,000
will carry a ten-year repayment period as opposed to the standard 5-year term for repairs under this threshold.
BACKGROUND INFORMATION
Ongoing improvements at 406 6th Street East prompted the identification of repairs being needed at 410 6th
Street. It was discovered that the sewer and water services for 406 and 410 6th Street East were
interconnected and running underneath the homes of 406 and 402 6th Street East. The repairs performed at
Mr. Lares’ property corrected this condition by providing the home with new independent sewer and water
services.
ATTACHMENTS
•Invoice for Work Completed
•Resident Request for Financing
•Data Practices Compliance Acknowledgement
•Assessment Agreement
VIII-14
Bauer Services of Welch, LLC
Aaron Bauer
26469 130th Ave DATE:October 7, 2025
Welch, MN 55089 FOR:Lares
651-246-9153 INVOICE#10072025-7256
bauerservices@hotmail.com Dates of work completed:09/30, 10/01, 10/07
Terry Lares
410 6th St East
Hastings, MN 55033
651-438-3280
AMOUNT
~ Labor/ Equipment $9,800.00
~ Sewer & Water Materials $1,500.00
~ Black top patch $1,700.00
~ Qty 4 hrs Jack hammer limerock @ $250.00 per hr $1,000.00
~ Haul out limerock $200.00
~ Bedding sand $250.00
Total Due $14,450.00
Thank you for your business!
Please make check payable to Bauer Services.
Please feel free to contact Aaron Bauer with any questions regarding
this invoice at 651-246-9153 or at bauerservices@hotmail.com.
DESCRIPTION
Install new 4" SCH 40 from mainline to exsisting house & new 1" poly from curb stop to house at 410 6th St E Hastings
VIII-14
VIII-14
VIII-14
SANITARY SEWERAI\D WATER REPAIR
SPECIAL ASSESSMENT AGREEMENT
THIS SPECIAL ASSESSNIENT ACRIIIIMENT (''Agrccmcnt") is madc this day of
2025, by and between the City of Hastings, a Minnesota municipal
corporation ("City'), and Tcrry D. Lares, a singlc pcrson (the "Owncr")
RI]CITAI,S
Thc Owncr is the fee owncr of a parcel locatcd at 410 6th Strcct East, in the City of
Hastings, Dakota County, Minnesota, identified as PID l9-32150-48-020 and
legally dcscribed as:
Lot 2, Block 48, Town of Hastings Blocks I Thnr 99, Dakota County,
Minnesota
("Subject Property")
The City has determined that certain repairs to the sanitary sewer and water
servicing the Subject Propcrty are required.
The City will provide the necessary funds to cover the cost of the sanitary server
and water repairs under the terms and conditions of this Agreement.
The Owner understands, acknowledges, and agrees that the lirnds provided by the
City to cover the cost ofthese repairs rvill be assessed in full to the Subject Property.
The Owner acknowledges that the required sanitary server and water repairs will
benefit the Subject Property, and specifically waives any appeal to the assessment
ofthe funds provided herein against the Subject Property.
I]
('
D
tl
F
The Orvncr will causc the construction of thc rcquired sanitary sewer and water
repairs by hiring a contractor of their choice.
I
VIII-14
NOW, THEREFORE, IN CONSIDERATION OF THE MUTUAL COVENANTS
CONTAINtrD HEREIN, THE PARTIES AGREE AS FOLLOWS:
l. SANITARY SEWER AND WATER SERVICE REPAIRS. The Owner will hire
and approve a contractor of their choice to perform the repairs to the sanitary sewer and water
("Improvements") that serves the Subject Property.
2. SPECIAL ASSESSMENTS. The City agrees to advance the funds necessary for
the sanitary sewer and water repairs on the Subject Property in retum for the Orvner agreeing to
have the costs assessed against the Subject Property as provided in this Agreement. The Owner
agrees to pay one hundred percent (100%) of the cost of the sanitary sewer and water repairs
through the assessnrent process. The City will assess the Subject Property the following principal
amount for the sanitary sewer and water repairs: S 14,450.00 ("Asscssment Amount"). Thc
Assessment Amount shall be deenred adopted on the date this Agreement is sigrred by the City.
The Assessment Amount shall be paid over a Ten-year period without deferment, together at a rate
of 4.93%o interest on the unpaid balance. Interest shall begin accruing thirty (30) days after the City
Council's approval ofthis Agreement. The Orvner further agrees that the Assessment Amount may
be exceeded ifthe increases are a resull ofrequests made by the Owner or otherwise approved by
the Owner in a subsequent rwitten document. The first installment shall be due and payable with
the first half of property taxes in 2026. The Owner further agrees that the City can assess an
additional $50.00 which represents $ I 0.00 per year for the term of the assessment to offset the f'ees
imposed by Dakota County for this assessment, plus the City's administrative fee.
3. WAIVER OF APPEAL. The Ou'ner hereby authorizes the City to certiS/ to the
Dakota County Auditor/Property Tax Assessor a special assessment against the Subject Property up
to the Assessment Amount. The Owner hereby waivcs all rights to assessment notices, hearings,
appeals, and procedural and substantive objections and all other rights pursuant to Minn. Stat. \
429.061. $ 429.071 and $ 429.081 for the special asscssment against the Subject Property up to thc
Assessment Amount, including, but not limited to, any claim that the Assessment Amount against the
Subjcct Property excccds the benefit to the Subject Property for thc Improvemcnt. The Owncr
acknowledges and agrees that the benefit of the lmprovement to lhe Subject Property does in fact
equal or exceed the Assessment Amount. The Owners also acknowledge and agree that the Subject
Property receives a special benefit equal to or exceeding the Assessment Amount.
4. BINDING EFFECT; RECORDING. This Agreement shall be binding upon the
Orvner and the Owners' successors and assigns. This Agreement may be recorded against the title
to the Subject Property.
2
VIII-14
CITY:
CITY OF HASTINGS
By'
Mary Fasbender
Mayor
13v
Kelly Murtaugh
City Clerk
STATE OF NIINNI]SOTA
COUNTY OF DAKOTA
On this duy of 2025, before me a Notary Public within and for said
County, personally appeared Mary Fasbender and Kelly Murtaugh, to me personally known, who
being each by me duly swom, each did say that they are respectively the Mayor and City Clerk of
the City of Hastings, the municipality named in the foregoing instrument, and that the seal affixed
to said instmmcnt was signed and scalcd on behalf of said nrunicipality by authority ol its City
Council and said Mayor and City Clerk acknowledged said instmnent to be the fiee act and deed
of said municipality.
Notarv Puhlic
This instrument n'as drafted by
and after recording return to:
Grcta L. Bjerkness, #0390575
LeVander. Gillen & Miller, P.A.
1305 Corporate Ccnter Drive, Suite 300
Eagan, MN 55 l2l
651-451- t 83 I
ss.
)
)
)
l
VIII-14
I]
O}VNER:
TERRY D. LARES
Lares
STATE OF N'IINNESOTA
COUNTY OF DAKOTA
The foregoing instrument was
aeJatxl'
acknorvledged before me this f![! day of
)
)
)
-2025, by Terry D. Lares, a single person.
v".r!A/vw\ A/wt^ ,a ,/\,W\{
t CHABLOTTE A KING
Nolary Public-Minnosola
My Commitsbo E{)i6s J.n. 31,2030
Notary Publio
I
ss.
VIII-14
TOURISM BUREAU AGREEMENT
THIS AGREEMENT made between the City of Hastings, a Minnesota Municipal
Corporation (hereinafter "the City"),and the Hastings Area Chamber of Commerce, a Minnesota
Non-Profit Corporation (hereinafter "the Chamber").
WHEREAS, pursuant to Minn. Stat. §469.190, the City has enacted an ordinance
imposing a three percent lodging tax in order to fund a Tourism Bureau for the purpose of
marketing and promoting the City as a tourist destination; and
WHEREAS, the Chamber has resolved to establish and maintain a Tourism Bureau with
a sufficient facility and staff to carry out the objectives of promoting the City as a tourist
destination.
NOW,THEREFORE,the parties hereto agree as follows:
1.Tourism Bureau.The Chamber agrees to create and maintain the Hastings
Tourism Bureau (hereinafter "the Bureau").The Bureau shall consist of a Board of Advisors, an
Executive Director, and employed staff.The Board of Advisors shall have up to ten members,
two of whom shall be appointed by the Hastings City Council, with the remaining eight members
being appointed by the Chamber Board.The Chamber shall use its best efforts to appoint up to
four of its appointees from the lodging industry in Hastings.The Chamber's appointees to the
Board of Advisors shall initially serve staggered terms, with two Advisors being appointed for
one year, two Advisors being appointed for two years, and four Advisors being appointed for
three years.The City's appointees shall be appointed for three years.If appointments after
resignations or vacancies would result in non-staggered terms, the Chamber or the City, as the
case may be, may subsequently appoint Advisors for terms less than three years to implement
staggered terms.The president of the Chamber shall serve as the Executive Director of the
VIII-15
2
Bureau.The Chamber after consulting with the Board of Advisors shall have the power to hire
staff and to lease,rent or purchase equipment or space as required for the Bureau to carry out its
obligations hereunder.
2.Tourism Marketing Services.The Bureau shall develop and administer programs
to advance the economic impact of tourism in the City by attracting visitors, conventions,
meetings and other like events.The Bureau shall develop and administer such programs in
accordance with approved marketing plans developed and/or revised annually.
3.Charges.All services provided pursuant to paragraph 2 of this Agreement shall
be without charge to the person or organization using such services except to cover out-of-pocket
expenses and any cost of administration as the Bureau deems appropriate.
4.Budget.The Chamber shall submit its annual operating budget for the Bureau for
approval by the City by the end of September.Such budget shall detail the uses to which funds
shall be spent to provide the services described in paragraph 2 of this Agreement.
5.Funding:,The City shall remit monthly to the Chamber 95%of the City's gross
proceeds received from the lodging tax imposed under City ordinance.
6.Verification of Expenditures.The Chamber shall submit to the City a copy of
the Bureau's year-end financial statements, itemized and verified by the Executive Director of
the Bureau.The City shall have the right of access to the books and records of the Bureau at
anytime during normal business hours in order to audit any item of revenue or expenditure.
7.Audit.The Chamber shall have an annual financial audit of the Bureau
performed by an independent certified public accounting firm.The Chamber shall furnish a
copy of this annual financial audit to the City at no cost to the City.
VIII-15
3
8.Indemnification.The Chamber agrees to indemnify, defend and hold the City
harmless from any claims, demands, actions or causes of action arising out of any act or
omission on the part of the Chamber, its agents,servants or employees in the performance of,or
with relation to, any of the work or services performed or furnished by the Chamber or the
Bureau under this Agreement.
9.Insurance.The Chamber shall carry appropriate insurance to cover its
employees and agents while performing services for the Chamber or for the Bureau pursuant to
this Agreement.Such insurance shall provide comprehensive general liability and property
damage coverage in such amounts as are comparable with the applicable limits of liability to
which the City may be held pursuant to Minnesota Statutes as the same may be amended from
time to time.The Chamber shall also carry workers compensation coverage as required under
Minn. Stat. Chapter 176.
IO.Term of Agreement.The Term of this Agreement shall begin on January 1,
2026 and shall terminate on December 31, 2029 provided either party may terminate the
agreement following six months advance written notice given by either party to the other party of
their intent to terminate this Agreement.
11.Modifications to Agreement.Any alteration, variation, modification or waiver
of any provision of this Agreement shall be valid only after it has been reduced to writing and
duly signed by the parties hereto.This Agreement constitutes the entire Agreement between the
parties and supersedes all prior oral or written documentation/negotiations relating to the subject
matter hereof.
IN WITNESS WHEREOF, the parties have executed this Agreement on the dates
below given.
VIII-15
4
Dated: ,2025
Dated:.,2025
CITY OF HASTINGS
Mary D.Fasbender,Mayor
HASTINGS AREA CHAMBER OF COMMERCE
BY:_
Its President
Its Chair
VIII-15
Tourism Bureau 2024.2025 Marketing Expense Breakdown:
Online Ads:
•$4,980.00 –Fall Targeted Email Campaign
o Two Target Markets:
60+ mid week travels –280,000 + emails to Rochester & surrounding
areas, along with Madison, Eau Claire, Sioux Falls, Dubuque &
Davenport, IA.
Young family day trips –125,000 + emails to Twin Cities and
surrounding areas.
•$4,980 –Winter Targeted Email Campaign
o Similar markets as the fall campaign.
•$1,230 –Spring Break Targeted Email Campaign
o Dakota County Cities
•$3,200 –Bike Minnesota Monthly Online Banner Ads
•$500 –Targeted social media and banner ads in the Rochester area
Print Advertising:
•$4,450 –Full page ad in Travel, Taste & Tour Winter Addition
•$2,176 –Hastings Trail Map and big tour event listing in Minnesota Trails Magazine
•$1,925 –Full page ad and two page editorial in St. Croix Valley Magazine
•$5,720 –½ page Ad in Minnesota Monthly MN Getaways Addition
•$5,000 –Full page ad in MN Twins Yearbook
•$478 –½ page ad in Big River Magazine
•$1,650 –Rack space for Hastings Visitor Guides in Minneapolis airport & MOA
Misc. Tourism Expenses:
•Sponsorships of Hastings downtown events like The Holiday Hoopla, Ice Sculpture
and Candy crawl events.
VIII-15
VIII-15
1:38 PM
10/14/25
Cash Basis
Hastings Area Chamber of Commerce & Tourism Bureau
Profit & Loss Budget Overview
October 2026 through September 2027
Oct '25 - Sep 26
Income
Lodging Tax Revenue
Tourism Bureau Other Income 900.00
Lodging Tax Revenue - Other 115,000.00
Total Lodging Tax Revenue 115,900.00
Rivertown Days Income
Sponsorships 0.00
Total Rivertown Days Income 0.00
Total Income 115,900.00
Gross Profit 115,900.00
Expense
Tourism Bureau Expense
Website 1,380.00
Online Ads 30,570.00
Print Advertising 30,400.00
Management Fee 30,000.00
Postage 2,000.00
Printing 11,000.00
Rent Expense 8,600.00
Telephone 1,950.00
Total Tourism Bureau Expense 115,900.00
Total Program Expenses 115,900.00
Total Expense
Net Income 0.00
Page 1 of 1
VIII-15
City Council Memorandum
To:Mayor Fasbender & City Councilmembers
From:Chris Jenkins, Parks & Recreation Director
Date:October 20,2025
Item:Lease Amendment #2 –Veterans Athletic Complex
Council Action Requested:Approve Lease Amendment #2 for Lease #I-
6390 with the State of Minnesota.
Background Information:The City of Hastings entered into a lease for land
with the State of Minnesota on November 13, 1981 to lease 48 acres of land
and develop Veterans Athletic Complex. This amendment was requested by
the City in order to apply City Ordinance uniformly across all park lands.
Specifically, a recent update to City Ordinance 94 updated park operational
hours and alcohol and cannabis consumption regulations which were in
conflict with the current lease.
The attached amendment updates lease language to be consistent with City
of Hastings Ordinance,has been reviewed by staff and legal council,and
staff recommend approval.
Financial Impact:N/A
Advisory Commission Discussion:N/A
Council Committee Discussion:N/A
Attachments:
▪Lease No. I-6390 Amendment No. 2
VIII-16
STATE OF MINNESOTA
AMENDMENT OF LEASE
Amendment No. 2 to
Lease No. I-6390
THIS AMENDMENT No. 2 to Lease No. I-6390 is made by and between the State of Minnesota,
Department of Administration, hereinafter referred to as Landlord (previously referred to as LESSOR),
acting for the benefit of the Minnesota Department of Veterans Affairs, and the City of Hastings,
hereinafter referred to as Tenant (previously referred to as LESSEE).
WHEREAS, Landlord and Tenant entered into Lease No. I-6390, dated November 13, 1981,
providing for the rental of a tract of land approximately forty eight (48) acres located in the part of the
South half of the Northeast quarter and the North half of the Southeast quarter (South half of the NE
¼ and in the North ½ of the SE ¼) of Section 34, Township 115 North, Range 17 West, in the City of
Hastings, County of Dakota, Minnesota (“Leased Premises”);
WHEREAS, the parties to this Lease deem certain additional terms and conditions necessary for the
effective continuation of said Lease;
NOW THEREFORE, Landlord and Tenant agree to substitution and/or addition of the following terms
and conditions which shall become a part of this Lease No. I-6390 effective as of the date set forth
herein.
1.HOURS OF OPERATION
1.1 Deletion Section 1 of the Amendment No. 1 to the Lease is hereby deleted in its
entirety and is replaced with the following Section 1.2.
1.2 Hours of Operation/Use Landlord and Tenant hereby agree that recreational
activities shall occur between 6:00 a.m. to 11:00 p.m. on any day of the Lease Term.
2.INTOXICATING AND NONINTOXICATING LIQUOR AND CANNABIS BEVERAGES
2.1 Deletion Section 15 of the Lease is hereby deleted and of no further force of effect
and is replaced with Section 3 below.
3.PARK RULES Tenant shall comply with the City of Hastings policy(ies), rules, regulations
and ordinances pertaining to use of park property in the Leased Premises.
VIII-16
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Page 2 of 5
4.LIABILITY INSURANCE
4.1 Deletion Section 9 of the Lease is hereby deleted in its entirety and of no further
force or effect and is replaced with the following Section 4.2.
4.2 Liability Insurance
a.Tenant agrees to acquire and maintain, at its sole expense, during the term of
this Lease and any extension thereof, commercial general liability insurance (or
comparable coverage under a program of self-insurance), as follows:
(i)Minimum Liability Limits:
1.$500,000.00 per claimant.
2.$1,500,000.00 per occurrence.
(ii)Umbrella of Excess Liability Policy An umbrella or excess liability
insurance policy may be used to supplement the Tenant’s policy limits to
satisfy the full policy limits required by this Lease.
(iii)Required Coverage:
1.Bodily injury.
2.Property damage.
3.Personal injury.
4.Blanket contractual.
5.Fire legal.
6.Automobile.
b.Other Commercial General Liability Insurance Requirements:
(i)Name the following as additional insured:
State of Minnesota
c/o Department of Administration -Real Estate and Construction Services
50 Sherburne Avenue, Room #309
St. Paul, MN 55155
c.If Tenant receives a cancellation notice from an insurance carrier affording
VIII-16
I-6390 Amend 2-EXE (002).docx
Page 3 of 5
coverage herein, Tenant agrees to notify the Landlord within five (5) business
days with a copy of the cancellation notice, unless Tenant’s policy(ies) contain a
provision that coverage afforded under the policy(ies) will not be cancelled
without at least thirty (30) days advance written notice to the Landlord.
d.Tenant shall provide Landlord with a certificate of insurance or a statement of
self-insurance that proves the required coverage is in force and that includes a
reference to the address of the Leased Premises.
e.In the event that Minn. Stat. § 3.736 is amended for the purpose of changing the
amount of state’s total liability for the required coverage above, Landlord and
Tenant hereby agree that Tenant, upon written notification by Landlord, shall
obtain the required liability coverage within fifteen (15)days after said notification
to conform to the new requirements.
5.NOTICES
5.1 Deletion Section 23 of the Lease is hereby deleted and of no further force or effect
and is replaced with the following Sections 5.2 and 5.3 below.
5.2 Notices All notices or communications between Landlord and Tenant shall be in
writing and deemed to have been given upon the occurrence of one of the following
methods of delivery to the address noted in Section 5.3 below.
a.when personally delivered to the addressee, or
b.on the second business day after sender has deposited the registered or
certified mailing with the US Postal Service, or
c.when delivered via electronic mail from Tenant to Landlord to: Chris
Jenkins (cjenkins@hastingsmn.gov)(provided such delivery or attempted
delivery is confirmed), or
d.one (1)business day after deposited with an overnight courier service.
5.3 Mailing Addresses:
Landlord:
City of Hastings
920 West 10th Street
Hastings, MN 55033
Attn: Chris Jenkins
cjenkins@hastingsmn.gov
Tenant:
Department of Administration
Real Estate and Construction Services
50 Sherburne Ave, Room 309
St Paul,MN 55155
Attn: Lease Supervisor
VIII-16
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Page 4 of 5
6.EXECUTION IN COUNTERPARTS; ELECTRONIC SIGNATURES This Amendment may be
executed in any number of counterparts, each of which when so executed and delivered shall
be deemed to be an original and all of which counterparts of this Amendment taken together
shall constitute but one and the same Amendment. The parties further agree that this
Amendment may be executed by electronic signature and that said electronic signature shall
be binding upon the party providing such signature as if it were the party’s original signature.
Delivery of an executed counterpart of this Amendment by facsimile or email or a PDF file shall
be equally as effective as delivery of an original executed counterpart of this Amendment.
7.Except as modified by the provisions of this Amendment, said Lease is ratified and confirmed
as originally written. All capitalized terms used but not defined herein shall have the meanings
assigned to them as set forth in the Lease, unless otherwise stated.
NO ATTACHMENTS
VIII-16
I-6390 Amend 2-EXE (002).docx
Page 5 of 5
IN WITNESS WHEREOF, the parties have set their hands on the date(s) indicated below intending to
be bound thereby.
TENANT:
CITY OF HASTINGS
Lessee certifies that the appropriate person(s) have executed this
Amendment to the Lease on behalf of Lessee as required by
applicable articles, bylaws, resolutions or ordinances.
By
Title
Date
By
Title
Date
LANDLORD:
STATE OF MINNESOTA
DEPARTMENT OF ADMINISTRATION
COMMISSIONER
By
Real Estate and Construction Services
Date
APPROVED:
STATE OF MINNESOTA
DEPARTMENT OF VETERANS AFFAIRS
By
Title
Date
VIII-16
City Council Memorandum
To: Mayor Fasbender & City Council Members
From: Ryan Stempski, P.E. – Public Works Director
Date: October 20, 2025
Item: Authorize Signature of Amendment #1 for the MPCA Grant Agreement for Drinking Water Planning and
Design Funds for PFAS Treatment
COUNCIL ACTION REQUESTED
Enclosed for City Council consideration is Amendment #1 of the MPCA Planning and Design Grant.
BACKGROUND INFORMATION
At the December 4, 2023, City Council Meeting, the MPCA Grant Agreement for Drinking Water Planning and
Design Funds for PFAS Treatment was approved in the amount of $3,179,366 to cover the cost to design and bid
the PFAS WTPs and Interconnect. Several unforeseen expenses have been added to this grant over the past
couple years such as required environmental studies, relocation services, additional water chemistry laboratory
work, etc. The total amount of this additional unforeseen work is $281,000. The amendment effectively increases
the grant amount to $3,460,366.00. The grant expiration date remains the same on June 30, 2027.
FINANCIAL IMPACTS
The City’s design and bidding services costs will continue to be fully reimbursable upon execution of Amendment
#1 of the Grant Agreement.
STAFF RECOMMENDATION
Staff recommend the Council approve the City’s entry into Amendment #1 of the MPCA Grant Agreement for
Drinking Water Planning and Design Funds for PFAS Treatment. Note that Amendment #1 will be routed through
Docusign and approved electronically with the Public Works Director as the signatory.
IX-01
1
Grant Agreement
State of Minnesota
Amendment #1
Doc Type: Contract/Grant
SWIFT Contract Number: 240287
Agency Interest ID: 190096
Activity ID: PRO20230001
Grant Start Date:December 11, 2023 Total Grant Amount:$3,460,366.00
Original Grant Expiration Date:June 30, 2027 Original Grant:$3,179,366.00
Current Grant Expiration Date:June 30, 2027 Previous Amendment(s) Total:$0.00
Requested Grant Expiration Date:N/A This Amendment:$281,000.00
This amendment is by and between the state of Minnesota, through its Commissioner of the Minnesota Pollution
Control Agency, 520 Lafayette Road North, St. Paul, Minnesota 55155-4194 (“MPCA” or “State”), and City of Hastings,
101 4th Street East, Hastings, MN 55033 ("Grantee" or "Contractor" or “City”).
Recitals
1.The State has a grant contract with the Grantee identified as SWIFT Grant Agreement Number 240287 (“Original
Grant Agreement”) for a grant to implement the City of Hastings Drinking Water Planning and Design Funds for
Perfluoroalkyl Substances (PFAS) Project (project).
2.The Original Agreement is being amended to increase the grant total amount to account for additional expenses for
project completion and update the authorized representatives.
3.The State and the Grantee are willing to amend the Original Grant Agreement as stated below.
Grant Agreement Amendment
In this Amendment, changes to pre-existing Agreement language will use strike through for deletions and underlining for
insertions.
REVISION 1.Clause 4. “Consideration and Payment” is amended as follows:
4.1 Consideration. The State will pay for all services performed by the Grantee under this grant agreement as
follows:
(a)Compensation.The MPCA will reimburse the Grantee according to approved invoices relating to the duties
listed in Clause 2. The MPCA will review the expense documentation submitted by the Grantee for the costs and
will reimburse the Grantee for reasonable and necessary expenditures, as determined by the MPCA.
(b)Travel expenses.Reimbursement for travel and subsistence expenses actually and necessarily incurred by the
Grantee as a result of this grant agreement will be provided to meet the duties listed in Clause 2; provided that
the Grantee will be reimbursed for travel and subsistence expenses in the same manner and in no greater
amount than provided in the current "Commissioner’s Plan” promulgated by the Commissioner of Minnesota
Management and Budget (MMB). The Grantee will not be reimbursed for travel and subsistence expenses
incurred outside Minnesota unless it has received the State’s prior written approval for out of state travel.
Minnesota will be considered the home state for determining whether travel is out of state.
(c)Total obligation.The total obligation of the State for all compensation and reimbursements to the Grantee
under this grant agreement will not exceed $3,179,366.00 (Three Million One Hundred Seventy-Nine Thousand
Three Hundred Sixty-Six Dollars and Zero Cents)$3,460,366.00 (Three Million Four Hundred Sixty Thousand
Three Hundred Sixty-Six Dollars and Zero Cents).
Docusign Envelope ID: FD4F6E03-DDA4-4498-9ABA-9159BBD07825
IX-01
2
REVISION 2. Clause 6. “Authorized Representative” is amended as follows:
The State's Authorized Representative is Representative/Project Manager is Pamela Anderson,Kelly O'Hara,
520 Lafayette Road, St. Paul, MN 55155, 651-757-2190 2226, pam.anderson@state.mn.us,kelly.ohara@state.mn.us,
or their successor, and has the authority to monitor the Grantee’s performance and to accept the services provided
under this agreement. If the services are satisfactory, the MPCA’s Project Manager will certify acceptance of each
invoice submitted for payment.
The Grantee’s Authorized Representative is Ryan Stempski, 101 4th Street East, Hastings, MN 55033, 651-480-2368,
rstempski@hastingsmn.gov,or their successor. If the Grantee’s Authorized Representative changes at any time
during this grant agreement, the Grantee must immediately notify the State.
Except as amended herein, the terms and conditions of the Original Agreement and all previous amendments and
change orders remain in full force and effect. The Original Agreement, previous amendments and change orders are
incorporated into this agreement by reference.
Signatures
Title Name Signature Date
Docusign Envelope ID: FD4F6E03-DDA4-4498-9ABA-9159BBD07825
Mary DukulyEncumbrance verification October 8, 2025
Ryan Stempski
IX-01
City Council Memorandum
To:Mayor Fasbender & City Councilmembers
From:John Hinzman, Community Development Director
Date:October 20, 2025
Item:Resolution: Amending Special Use Permit and Variance –Apartments -321 6th St
E –Mike and Amy Bauer
Council Action Requested:
The City Council is asked to take the following actions to facilitate conversion of 321 6th
Street East into an apartment building:
1.Amending a Special Use Permit to allow 10 dwelling units within a historic
structure.
2.Amending a Variance to the minimum parking standards to construct 17 parking
spaces rather than 18.
Approval of each action requires six of seven Councilmembers.
Background Information:
The Special Use Permit and Variance were unanimously approved by the City Council on
November 2, 2020 with limited discussion. Over the past five years the applicants have
continued to work on the plans with some modifications including:
•Increasing the number of residential units from 9 to 10 which is allowed under the
ordinance.
•Reconfiguring the parking area.
Financial Impact:
Creation of apartments within the building will increase the value of the
building and expand housing opportunities.
Advisory Commission Discussion:
The Planning and Heritage Preservation Commissions each voted unanimously to
recommend approval of the SUP and parking variance at their October 12 and 13, 2020
meetings respectfully. Only the applicants spoke at the meeting. Staff received one phone
call in opposition to the request with concerns that noise and other disturbances similar to
the Harbor Shelter could occur.
Council Committee Discussion:
N\A
Attachments:
•Resolution –SUP Historic Apartment
•Resolution –Parkng Variance
•City Council Staff Report -November 2, 2020
X-C-01 (a,b)
HASTINGS CITY COUNCIL
RESOLUTION NO._________
A RESOLUTION AMENDING RESOLUTION NO. 11-03-20 ADOPTING WRITTEN FINDINGS
OF FACT, CONCLUSIONS AND DECISION OF THE CITY COUNCIL OF THE CITY OF
HASTINGS ACTING AS THE BOARD OF ADJUSTMENT AND APPEALS GRANTING A
SPECIAL USE PERMIT FOR HISTORIC APARTMENT IN THE R-2 ZONING DISTRICT
LOCATED AT 321 6TH STREET EAST
WHEREAS, Mike and Amy Bauer have petitioned for Special Use Permit approval
for Historic Apartment at 321 6th Street East, legally described as Lots 7 and 8, Block 34,
TOWN OF HASTINGS BLKS 1 THRU 99, Dakota County, Minnesota; and
WHEREAS, on October 12, 2020, a public hearing and review was conducted
before the Planning Commission of the City of Hastings, as required by state law, city
charter, and city ordinance; and
WHEREAS, The Planning Commission recommended approval of the request
subject to the conditions hereunder; and
WHEREAS, on October 13, 2020, review was conducted before the Heritage
Preservation Commission of the City of Hastings, as required by city ordinance; and
WHEREAS, The Heritage Preservation Commission recommended approval of
the request subject to the conditions hereunder; and
WHEREAS, on November 2, 2020, review of the application was conducted
before the City Council serving as the Board of Adjustment, as required by state law, city
charter and city ordinance; and
WHEREAS, the Council voted 7-0 to adopt Resolution No. 11-03-20 (“Adopted
Resolution”) approving a Special Use Permit for Historic Apartment; and
WHEREAS, The Adopted Resolution included certain conditions of approval,
including Condition No. 4 requiring establishment of the use within one year of the
Adopted Resolution; and
WHEREAS, The use was not established within one year per the Adopted
Resolution; and
X-C-01 (a,b)
WHEREAS, The applicant wishes to establish the use per the Adopted Resolution.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS,
SITTING AS THE BOARD OF ADJUSTMENT AND APPEALS, AS FOLLOWS:
The Adopted Resolution is hereby amended as follows:
1.Findings of Fact No. 1. The number of apartment units is increased from nine to
ten which is allowed under the Zoning Ordinance.
2.Condition No. 4 of the Adopted Resolution is hereby stricken in its entirety and
replaced as follows: The use must be established by October 20, 2026 or
approval is null and void.
NOW THEREFORE BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HASTINGS, SITTING AS THE BOARD OF ADJUSTMENT AND APPEALS, AS FOLLOWS:
The Findings of Fact, Conclusion, and remaining conditions of approval remain in effect.
Adopted by the Hastings City Council on October 20, 2025.
ATTEST:__________________________
Mary Fasbender, Mayor
________________________________
Kelly Murtaugh,
City Clerk (City Seal)
I HEREBY CERTIFY that the above is a true and correct copy of resolution presented to
and adopted by the City of Hastings, County of Dakota, Minnesota,20th day of October,
2025, as disclosed by the records of the City of Hastings on file and of record in the
office.
________________________________
Kelly Murtaugh, City Clerk
(SEAL)
This instrument drafted by:
City of Hastings (JH)
101 4th St. E.
Hastings, MN 55033
X-C-01 (a,b)
HASTINGS CITY COUNCIL
RESOLUTION NO._________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HASTINGS GRANTING A
VARIANCE TO THE MINIMUM PARKING STANDARDS FOR PROPERTY LOCATED AT 321
6TH STREET EAST
WHEREAS, Mike and Amy Bauer have petitioned for a variance to Hastings City
Code Chapter 155.09 and Appendix B to vary one parking stall from the minimum
allowable number of 18 spaces, as determined by City Code Chapter 155.09 and
Appendix B for the 10 dwelling units proposed on property generally located at 321 6th
St E, legally described as Lots 7 & 8, Block 34, Town of Hastings BLKS 1 THRU 99, Dakota
County, Minnesota.
WHEREAS, on October 12, 2020, the request was reviewed by the Planning
Commission of the City of Hastings, as required by state law, city charter and city
ordinance; and
WHEREAS the Planning Commission recommended approval of the request to the
City Council subject to the findings of fact contained herein; and
WHEREAS, on October 13, 2020, review was conducted before the Heritage
Preservation Commission of the City of Hastings, as required by city ordinance; and
WHEREAS, The Heritage Preservation Commission recommended approval of
the request subject to the conditions hereunder; and
WHEREAS The City Council adopted Resolution No. 11-04-20 (“Adopted
Resolution”) approving the variance in concurrence with the recommendation of the
Planning Commission and Heritage Preservation Commission; and
WHEREAS, The Adopted Resolution included certain conditions of approval,
including Condition No. 2 establishing a one-year Sunset Clause; if progress on the
proposal is not made within one year of the City Council approval, the approval is null and
void; and
WHEREAS, The use was not established within one year per the Adopted
Resolution; and
WHEREAS, The applicant wishes to establish the use per the Adopted Resolution.
X-C-01 (a,b)
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS,
SITTING AS THE BOARD OF ADJUSTMENT AND APPEALS, AS FOLLOWS:
The Adopted Resolution is hereby amended as follows:
1.Condition No. 2 of the Adopted Resolution is hereby stricken in its entirety and
replaced as follows: The use must be established by October 20, 2026 or
approval is null and void.
NOW THEREFORE BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HASTINGS, SITTING AS THE BOARD OF ADJUSTMENT AND APPEALS, AS FOLLOWS:
The Findings of Fact established as part of the Adopted Resolution remain in effect.
Adopted by the Hastings City Council on October 20, 2025.
ATTEST:__________________________
Mary Fasbender, Mayor
________________________________
Kelly Murtaugh
City Clerk
I HEREBY CERTIFY that the above is a true and correct copy of resolution presented to and
adopted by the City of Hastings, County of Dakota, Minnesota, on the 20th day of October,
2025, as disclosed by the records of the City of Hastings on file and of record in the office.
________________________________
Kelly Murtaugh
City Clerk (SEAL)
This instrument drafted by:
City of Hastings (JH)
101 4th St. E.
Hastings, MN 55033
X-C-01 (a,b)
City Council Memorandum
To:Mayor Fasbender & City Councilmembers
From:Justin Fortney, City PlannerDate:November 2, 2020Item:Resolution -Special Use Permit –Historic Apartment/ Parking Variance-321 6th St E –Mike and Amy Bauer
Council Action Requested:
Act on the attached resolutions for the following two requests:1.Special Use Permit for operation of an apartment building in a historic structure2.Variance to the minimum parking standards to construct 17 parking spaces rather than 18. (1.888 spaces/ dwelling rather than 2 spaces/ dwelling)
Approval of each request requires six of seven Councilmembers.
Background Information: This item was removed from the October 19,2020 City Council Meeting agenda due to
there not being enough Councilmembers in attendance to approve the request.
The use of apartments in large historic properties was added as an allowable SUP last year. This was in an effort to allow the reuse of these unique buildings with a residential use, to complement their residential settings.
The ordinance allows apartments with a SUP in large structures that are designated Heritage Preservation Sites or in a Historic Preservation District. The allowable number of units is based on the property and structure size. This property would allow up to ten units. Nine are proposed and include two studio units, two single bedroom units, four
double bedroom units, and one triple bedroom unit.
Please see the attached Planning Commission staff report for additional information.
Financial Impact: N/A
Advisory Commission Discussion:The Planning and Heritage Preservation Commissions each voted unanimously to recommend approval of the SUP and parking variance at their October 12 and 13, 2020 meetings respectfully. Only the applicants spoke at the meeting. Staff received one phone call in opposition of the request with
concerns that noise and other disturbances similar to the Harbor Shelter could occur.
Council Committee Discussion:N\AAttachments:
•Resolution –SUP Historic Apartment
•Resolution –Parkng Variance
•Plannig Commission Staff Report, October 12, 2020 (HPC Staff Report,October
13,2020 is nealy identicl)
X-C-01 (a,b)
HASTINGS CITY COUNCIL
RESOLUTION NO._________
A RESOLUTION ADOPTING WRITTEN FINDINGS OF FACT, CONCLUSIONS AND DECISION
OF THE CITY COUNCIL OF THE CITY OF HASTINGS ACTING AS THE BOARD OF
ADJUSTMENT AND APPEALS GRANTING A SPECIAL USE PERMIT FOR HISTORIC
APARTMENT IN THE R-2 ZONING DISTRICT LOCATED AT 321 6TH STREET EAST
Council member ___________________________ introduced the following Resolution
and moved its adoption:
WHEREAS, Mike and Amy Bauer have petitioned for Special Use Permit approval
for Historic Apartment at 321 6th Street East, legally described as Lots 7 and 8, Block 34,
TOWN OF HASTINGS BLKS 1 THRU 99, Dakota County, Minnesota; and
WHEREAS, on October 12, 2020, a public hearing and review was conducted
before the Planning Commission of the City of Hastings, as required by state law, city
charter, and city ordinance; and
WHEREAS, The Planning Commission recommended approval of the request
subject to the conditions hereunder; and
WHEREAS, on October 13, 2020, review was conducted before the Heritage
Preservation Commission of the City of Hastings, as required by city ordinance; and
WHEREAS, The Heritage Preservation Commission recommended approval of
the request subject to the conditions hereunder; and
WHEREAS, on November 2, 2020, review of the application was conducted
before the City Council serving as the Board of Adjustment, as required by state law, city
charter and city ordinance; and
WHEREAS, the Council voted 7-0 to approve the Special Use Permit for Historic
Apartment; and
WHEREAS, approval of the Application was based upon the record and the
Findings of Fact articulated by the City Council and set forth below.
X-C-01 (a,b)
FINDINGS OF FACT
1.By a Land Use Application dated September 14, 2020 (the “Application”) which is
incorporated into the record by reference, Mike and Amy Bauer has petitioned for
Special Use Permit approval for Historic apartment to operate a nine-unit apartment
building at 321 6th Street East, legally described as Lots 7 & 8, Block 34, TOWN OF
HASTINGS BLKS 1 THRU 99, Dakota County, Minnesota (“Subject Property”).
2.Hastings City Code Chapter 155.07 (J) provides, in part, as follows:
(J) Historic apartments –Historic Structures may be granted by SUP, a number
of dwelling units above what is normally allowed within the zoning district
3.The Subject Property has been used exclusively for housing large numbers of
individuals since its development in 1950, first as a convent and secondly as a youth
shelter.
CONCLUSION
The principal criteria contained in Hastings City Code Chapter 155.07 (J) is that
residential apartment activity occurring on the premises shall not cause any adverse
changes to the residential character of the neighborhood. The City Council finds that the
high capacity residential use of the Subject Property as proposed by the Applicant would
not impact the residential character of the neighborhood beyond the former uses that
existed on the subject property since 1950.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS,
SITTING AS THE BOARD OF ADJUSTMENT AND APPEALS, AS FOLLOWS:
The Application is approved and the foregoing Findings of Fact and Conclusions are
adopted to further memorialize the reasons for approval of the Application and subject
to the following conditions:
1)Conformance with the information and plans submitted with the Planning
Commission Staff Report dated October 12, 2020.
2)Building Safety Department review and approval of proposed improvements.
3)HPC review and approval of all exterior appearance changes.
4)If the use authorized has not been established within one year from approval by
the Board of Adjustment and Appeals, the permit shall be null and void.
5)If the use authorized is discontinued for a period of three years or longer, the
permit shall be null and void.
6)The apartment must be operated consistent with the provisions listed is City
Code chapter 155.07 (J)
X-C-01 (a,b)
7)A rental permit must be obtained from the Building Safety Department.
8)A variance to the minimum parking standards of Chapter 155.09 and
Appendix B must be obtained or an 18th parking stall must be added.
Council member ______________________ moved a second to this resolution and upon
being put to a vote it was adopted by the Council Members present.
Adopted by the Hastings City Council on November 2, 2020, by the following vote:
Ayes:
Nays:
Absent:
ATTEST:__________________________
Mary Fasbender, Mayor
________________________________
Julie Flaten,
City Clerk (City Seal)
I HEREBY CERTIFY that the above is a true and correct copy of resolution presented to
and adopted by the City of Hastings, County of Dakota, Minnesota, on the 2nd day of
November, 2020, as disclosed by the records of the City of Hastings on file and of record
in the office.
________________________________
Julie Flaten, City Clerk
(SEAL)
This instrument drafted by:
City of Hastings (JJF)
101 4th St. E.
Hastings, MN 55033
X-C-01 (a,b)
HASTINGS CITY COUNCIL
RESOLUTION NO._________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HASTINGS GRANTING A
VARIANCE TO THE MINIMUM PARKING STANDARDS FOR PROPERTY LOCATED AT 321
6TH STREET EAST
Council member _______________________ introduced the following Resolution and
moved its adoption:
WHEREAS, Mike and Amy Bauer have petitioned for a variance to Hastings City
Code Chapter 155.09 and Appendix B to vary one parking stall from the minimum
allowable number of 18 spaces, as determined by City Code Chapter 155.09 and
Appendix B for the 9 dwelling units proposed on property generally located at 321 6th St
E, legally described as Lots 7 & 8, Block 34, Town of Hastings BLKS 1 THRU 99, Dakota
County, Minnesota.
WHEREAS, on October 12, 2020, the request was reviewed by the Planning
Commission of the City of Hastings, as required by state law, city charter and city
ordinance; and
WHEREAS the Planning Commission recommended approval of the request to the
City Council subject to the findings of fact contained herein; and
WHEREAS, on October 13, 2020, review was conducted before the Heritage
Preservation Commission of the City of Hastings, as required by city ordinance; and
WHEREAS, The Heritage Preservation Commission recommended approval of
the request subject to the conditions hereunder; and
WHEREAS The City Council has reviewed the request and concurs with the
recommendation of the Planning Commission; and
X-C-01 (a,b)
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HASTINGS AS FOLLOWS:
That the City Council hereby approves the variance as presented to the City Council based
on the following findings of fact:
1.The size and shape of the land available for parking is set, on this is preexisting site that was developed 70-years ago for individuals with no need for parking. there is not enough space to provide adequate area for snow removal of parking
spaces that are not needed for the design of the apartment conversion.
2.The reduction of a parking space would likely lead to a small reduction in value
and income potential for the applicant rather than an increase.
3.Having an inadequate space for snow storage would increase the risks to the
public welfare, more so than one less parking space.
4.The property will not impair light, air, congestion, fire danger, public safety, or
property values within the vicinity.
5.The purposes and intent of ordinance is to assure there is a reasonable amount
of parking on the site. Given the number of studio and one-bedroom
apartments, the reduction of one space will still provide a reasonable amount of
parking on the site.
6.The proposed use is consistent with the Comprehensive Plan, in that it provides
increased density in the core of the city and quality housing that is affordable.
7.The proposed use is more similar to the immediate neighborhood than even
the past uses of the property.
8.Applying the minimum parking standard would result in the construction of an
unnecessary parking space that will take away greenspace, stormwater
infiltration, and snow storage space and add to the snow stockpile.
BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS
FOLLOWS:
Approval of the variance is subject to the following conditions:
1.Conformance with the Planning Commission Staff Report and plans dated
October 12, 2020.
2.Approval is subject to a one-year Sunset Clause; if progress on the proposal is
not made within one year of City Council approval, the approval is null and void.
3.The variance only applies to residential parking requirements for the site.
Council member __________________ moved a second to this resolution and upon
being put to a vote adopted by _____ present.
X-C-01 (a,b)
Adopted by the Hastings City Council on November 2, 2020, by the following vote:
Ayes:
Nays:
Absent:
ATTEST:__________________________
Mary Fasbender, Mayor
________________________________
Julie Flaten
City Clerk
I HEREBY CERTIFY that the above is a true and correct copy of resolution presented to and
adopted by the City of Hastings, County of Dakota, Minnesota, on the 2nd day of
November, 2020, as disclosed by the records of the City of Hastings on file and of record
in the office.
________________________________
Julie Flaten
City Clerk (SEAL)
This instrument drafted by:
City of Hastings (JJF)
101 4th St. E.
Hastings, MN 55033
X-C-01 (a,b)
To: Planning Commission
From:Justin Fortney, City Planner
Date:October 12, 2020
Item:Special Use Permit 2020-43 –Historic Apartment \Parking Variance –321 6th
Street East –Mike and Amy Bauer
Planning Commission Action Requested:
The Planning Commission is asked to hold a public hearing and review the SUP (Special
Use Permit) request to convert a large building in the Old Hastings Historic District into an
apartment. Related to the SUP, consider a request for a variance from the number of
required parking spaces.
Background Information:
The R-2 district typically allows residential uses of one and two units. The use of
apartments in large historic properties was added as an allowable SUP last year. This
was in an effort to allow the reuse of these unique buildings with a residential use, to
complement their residential settings.
The structure was constructed in 1950 as a convent and later converted to a youth
shelter in the 1990’s. The property is listed as a noncontributing property in the Old
Hastings Historic District, which makes it eligible for use as a historic apartment. It must
also be reviewed by the HPC (Heritage Preservation Commission) as part of the SUP
processes and for changes to the exterior appearance of the property. Noncontributing
properties must be reviewed by the HPC for appearance changes that may affect the
streetscape, rather than affects to the streetscape and their individual integrity.
Comprehensive Plan Classification
The 2040 Comprehensive Plan designates the property as Medium Density Residential.
Zoning Classification
The subject property is zoned R-2, Medium Density Residential. The proposed use is
allowed with a SUP, as outlined below.
(J) Historic apartments –Historic Structures may be granted by SUP, a number of dwelling
units above what is normally allowed within the zoning district upon adherence to the
following provisions:
Planning Commission Memorandum
X-C-01 (a,b)
(a) That the facility shall be part of a formally designated local, state, or national historic
site or district; (Old Hastings Historic District)
(b) That all dwelling units shall be established within the principal structure; (As
Proposed)
(c) That the number of units may be dependent on the amount of off-street parking as
required by the Parking and Loading Requirements of §155.09; (2/unit required)17
proposed, this is one space less than required)
(d) That the structure shall have a minimum size of 4,000 finished square feet; (10,242 SF)
(e) That the lot shall have a minimum of 9,000 square feet; (18,480 SF)
(f) That the SUP application be reviewed by the Heritage Preservation Commission as
required by §30.10; (October 13, 2020)
(g) That necessary and approved changes are made to the structure with all applicable
building permits, HPC review, and payment of applicable fees.
(h) Dwelling units shall be determined as follows:
1. One residential dwelling unit per 1,000 square feet of finished structure size shall be
allowed. (This would allow ten units, nine are proposed)
2. An additional 1,800 square feet of lot area shall be required for each additional unit
in excess of 5 units (This would allow ten units, nine are proposed)
(Ord. 2020-07, 3rd Series, passed 01-06-2020)
Adjacent Zoning and Land Use
The following land uses abut the property:
Direction Existing Use Zoning Comp Plan
North Duplex/ Single-Fam R-2 Medium & Low Density Residential
East Triplex R-2 Medium Density Residential
West Single-Family R-2 Low Density Residential
South SEAS School R-2 Institutional
Special Use Permit Review
The purpose of reviewing Special Use Permits is to determine if any special conditions
are necessary to assure the proposal fits with the general character of the area.
There are several large historic structures in Hastings that have been grandfathered as
apartment buildings and there have been little or no issues with them affecting the
character of the neighborhoods. Large historic buildings that would qualify for use as
historic apartments have typically had a history of semi-intense uses in their past.
Conversion to an apartment will allow these structures to be operated residentially.
Parking
The zoning code requires two parking spaces for each residential unit. Applicants for
some atypical apartment projects have stated this requirement produces more parking
than would be necessary for their project. Some of these atypical projects have
X-C-01 (a,b)
included a large number of single and studio apartments or are geared towards a
specific clientele that often have only one or no cars at all. Some of these projects have
received a variance to the parking requirements.
Standard parking requirements will not be ideal for all situations. There is no exact
formula that will produce perfectly sized parking lots for every use. Staff believes our
current parking requirement of two spaces for every residential unit (single-family
homes to all apartment units) may not be a reasonable requirement for the variety of
residential uses. Staff is planning on addressing this with the Planning Commission this
fall.
Access
The Parking lot is proposed to be a one-way design to efficiently accommodate the
number of parking spaces. One-way parking lots require less area and pavement with
their reduced drive isle width. The traffic will enter from the alley and exist onto Tyler
Street.
Building improvements
Proposed building improvements include converting the many small boarding rooms
into nine apartment units including as shown below along with some common spaces.
Studio apartments: 2
One-bedroom apartments: 2
Two-bedroom apartments: 4
Three-bedroom apartments: 1
Notice
Notice was published and sent to property owners within 350-feet of the subject
property. Terry Whipple of 314 5th Street E called staff to express opposition due to
concerns the use could create noise and nuances like the Harbor Shelter used to.
Variance Review
Variances to the Zoning Code may be considered that are not contrary to the public
interest where owing to special conditions, and where a literal enforcement of the
provision of the City Code would result in practical difficulties. Variances may be
granted providing the following has been satisfied:
(1)Because of the particular physical surroundings, shape or topographic
conditions of the land involved, a practical difficulty to the owner would result, as
distinguished from a mere inconvenience, if the strict letter of the regulations were to
be carried out;
The size and shape of the land available for parking is set, as this is preexisting site
that was developed 70-years ago for individuals with no need for parking. there is not
enough space to provide adequate area for snow removal of parking spaces that are
not needed for the design of the apartment conversion.
X-C-01 (a,b)
(2) The conditions upon which the petition for a variance is based are unique to
the tract of land for which the variance is sought and one not applicable, generally, to
other property with the same zoning classification;
The parking lot location is along an alley and roadway, which all have snow removal
and storage needs, which creates a need for snow storage on this particular site, far
beyond others.
(3) The purpose of the variance is not based exclusively upon a desire to
increase the value or income potential of the parcel of land;
The reduction of a parking space would likely lead to a small reduction in value and
income potential for the applicant.
(4)The granting of the variance will not be detrimental to the public welfare
or injurious to other land or improvements in the vicinity in which the tract of land is
located;
Having an inadequate space for snow storage would increase the risks to the public
welfare, more so than one less parking space.
(5)The proposed variance will not impair an adequate supply of light and air
to property, or substantially increase the congestion of the public streets, or increase
the danger of fire, or endanger the public safety or substantially diminish or impair
property values within the vicinity; (Prior Code, §11.08)
The property will not impair light, air, congestion, fire danger, public safety, or
property values within the vicinity.
(6)The variance is in harmony with the purposes and intent of ordinance;
The purposes and intent of ordinance is to assure there is a reasonable amount of
parking on the site. Given the number of studio and one-bedroom apartments, the
reduction of one space will still provide a reasonable amount of parking on the site.
(7) The variance is consistent with the comprehensive plan;
The proposed use is consistent with the Comprehensive Plan, in that it provides
increased density in the core of the city and quality housing that is affordable.
(8) The proposal puts the property to use in a reasonable manner;
The proposed use is more similar to the immediate neighborhood than the past uses of
the property.
(9) There are practical difficulties in complying with the official control.
Applying the minimum parking standard would result in the construction of an
unnecessary parking space that will take away greenspace, stormwater infiltration,
and snow storage space and add to the snow stockpile.
Attachments:
•Aerial Map
•Proposed plans
•Photographs
X-C-01 (a,b)
X-C-01 (a,b)
Site Layout
X-C-01 (a,b)
Existing floorplans
X-C-01 (a,b)
Lower Level
Main Level
X-C-01 (a,b)
Second Level
Third Floor
X-C-01 (a,b)
X-C-01 (a,b)
X-C-01 (a,b)
X-C-01 (a,b)
City Council Memorandum
To:Mayor Fasbender & City Councilmembers
From:Dan Wietecha, City Administrator
Date:October 20, 2024
Item:2026 Budget Pre-approval of Select Items
Council Actions Requested:
Authorization to begin process for several 2026 budget items.
Background Information:
Regarding the 2026 budget plan, there are several items included in the proposed budget that have early
and short windows for ordering or long lead times for delivery.
Police Dept. –Squads -$124,000: The 2026 proposed budget includes replacement of 2020 and 2021
Ford Utility Interceptors; both of which would be hybrids.We’ve seen extended lead times on Police
Squads as well as short windows for ordering.
Public Works Dept. –Dump/Plow Truck –$300,000: The 2026 proposed budget includes replacement
of a 2012 Dump/Plow Truck, outfitted with front wing and front blade. There are two parts to this order:
the chassis and the upfitting. By placing an early order for the chassis helps with early 2026 build times,
which in turn gets the upfitter sooner. Recent Dump/Plow Trucks we’ve purchased have had over a year
lead time.
Financial Impact:
Estimated $424,000.No funds are expected to be necessary in 2025. If any of these items require payment
in 2025, we presently have cash on-hand that could cover the total cost, so the requested pre-approval can
be independent of the property tax levy.
Committee Discussion:
The potential for pre-approvals was noted at the City Council’s September 2 budget workshop; however,
specific items were not discussed.
Attachments:
N/A
X-E-01