HomeMy WebLinkAboutVIII-10 Approve Pay Estimate #22 (Final) for the Civic Arena Project - inBYLT LLC ($23,596.22)City Council Memorandum
To:Mayor Fasbender & City Councilmembers
From:Chris Jenkins, Parks & Recreation Director
Date:October 20, 2025
Item:Hastings Civic Arena Project Final Pay Application
Council Action Requested:Approve Final Pay Application for the Hastings
Civic Arena Project.
Background Information:This project began in 2023,includes upgrading
the refrigeration system, replacing the West Rink roof, installation of solar
panels and equipment on the new roof, replacing the building electrical
switch gear, and modifications to the mechanical rooms at the Hastings Civic
Arena.
Financial Impact:This payment is the final payment and matches the
approved contract.
Advisory Commission Discussion:N/A
Council Committee Discussion:N/A
Attachments:
â–ªPay Application #22_Final
VIII-10
APPLICATION FOR PAYMENT
To Project Invoice No:30323036-22
City of Hastings Civic Arena Renovation
Chris Jenkins 2801 Red Wing Blvd Invoice date:10/9/2025
cjenkins@hastingsmn.gov Hastings, MN 55033
920 West 10th Street
Hastings, MN 55033 Billed through:9/30/2025
From Apex Project number:30323036
inBYLT, LLC Remit payment to
3495 Northdale Blvd. NW, Suite 230 inBYLT, LLC Date Due:11/8/2025
Coon Rapids, MN 55448 3495 Northdale Blvd. NW, Suite 230
accounting@inBYLT.com Coon Rapids, MN 55448
763-201-8950
CONTRACTORS APPLICATION FOR PAYMENT
1.ORIGINAL CONTRACT SUM 217,391.00$
2.NET CHANGE BY CHANGE ORDERS 5,048,669.16$
3.CONTRACT SUM TO DATE (1+2)5,266,060.16$
4.TOTAL COMPLETE TO DATE (D)5,266,063.26$
5.RETAINAGE
5%-$
6.TOTAL EARNED LESS RETAINAGE 5,266,063.26$ Contractor:inBYLT, LLC
7.LESS PREVIOUS PAYMENTS 5,242,463.94$
8.CURRENT PAYMENT DUE 23,596.22$ By:Kurt Schoenecker
9.BALANCE TO FINISH, INCLUDING RETAINAGE -$ State of MN Date 10/9/2025
County of Anoka
CHANGE ORDER SUMMARY ADDITIONS DEDUCTIONS
Prior months approved change orders 5,048,669.16$
Total approved CO's this month
Total 5,048,669.16$ -$
NET CHANGES by Change Order 5,048,669.16$
Application is made for payment, as shown below, in connection with the contract
signed 7/7/2023
The undersigned Contractor certifies that to the best of the Contractor's knowledge, information
and belief the Work covered by thisApplication for Payment has been completed in accordance
with the Contract Documents, that all amounts have been paid by the Contractor for Work for
which previous Certificates for Payment were issued and payments received from the Owner,
and that current payment shown herin is now due.
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CONTINUATION SHEET - PAYMENT DETAIL
Invoice #30323036-22
Invoice date 10/9/2025
Billed through 9/30/2025
Project number 30323036
A B C D E F G H I J K
Item
No.Description of Work Schedule Value
(Contract Value)
Prior Complete
Amount
This Period
Completed
Amount
Presently Stored
Amount
Completed and
Stored to Date
(D+E+F)
Percent Complete Balance to Finish
(C-D)
Retainage
Percent
Retainage
(Rate x G)
1 Refrigeration Design 217,391.00$ 217,391.00$ -$ 217,391.00$ 100%-$ 0%-$
2 Motor Control Center 258,929.00$ 258,929.00$ -$ -$ 258,929.00$ 100%-$ 0%-$
3 Roofing 1,161,746.00$ 1,161,746.00$ -$ -$ 1,161,746.00$ 100%0.00$ 0%-$
4 Refrigeration System 2,861,536.00$ 2,861,536.00$ -$ -$ 2,861,536.00$ 100%-$ 0%-$
5 Electrical System Upgrade 342,522.00$ 342,522.00$ -$ -$ 342,522.00$ 100%-$ 0%-$
6 Solar System 375,580.00$ 375,580.00$ -$ -$ 375,580.00$ 100%0.00$ 0%-$
7 CO1 Roof Hatch 19,171.00$ 19,171.00$ -$ -$ 19,171.00$ 100%-$ 0%-$
8 CO3 Underground Conduit 20,018.00$ 20,018.00$ -$ -$ 20,018.00$ 100%-$ 0%-$
9 CO4 Roof wall 6,909.39$ 6,909.39$ -$ -$ 6,909.39$ 100%-$ 0%-$
10 CO5 Duct Cap 839.39$ 839.39$ -$ -$ 839.39$ 100%-$ 0%-$
11 CO6 Door Sweeps 1,421.49$ 1,421.49$ -$ -$ 1,421.49$ 100%-$ 0%-$
Totals 5,266,063.26$ 5,266,063.26$ -$ -$ 5,266,063.26$ 100%-$ -$
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