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Home My WebLink AboutVIII-08 Approve Quote with AXON Enterprise for Fleet Cameras 2026 – 2030City Council Memorandum To: Mayor Fasbender & City Council Members From:David D. Wilske, Chief of Police Date:October 20th, 2025 Item:AXON Fleet Camera Contract Council Action Requested: Approve the 2026-2030 AXON Fleet Camera Contract for the Hastings Police Department Background Information: The Hastings Police Department currently utilizes the AXON Fleet cameras for our marked squad car camera needs. The contract with AXON ends in December of 2025 and the police department is interested in entering into an additional 5-year contract with AXON for fleet cameras. The new contract cost will not change for 2026 since the budget is already approved, but there will be an increase for the remaining 4 years of the contract. The cost of the cameras will include installation from AXON and the 5-year quote is included in your packet. Financial Impact: $154,313.43 (2026: $20,053.39; 2027-2030: $33,565.01) Advisory Commission Discussion: None Council Committee Discussion: None Attachments: AXON Contract VIII-08 Page 1 Q-740952-45931KP Q-740952-45931KP Issued:10/01/2025 Quote Expiration:10/30/2025 Estimated Contract StartDate:01/01/2026 Account Number:109701 PaymentTerms:N30 Mode of Delivery:UPS-GND Credit/Debit Amount:$0.00 SHIP TO BILL TO SALES REPRESENTATIVE PRIMARY CONTACT Hastings Police Dept.-MN1014thStE Hastings, MN 55033-1944 USA Hastings Police Dept.-MN 101 4th St E Hastings MN 55033-1944USA Email: Kevin Pirehpour Phone: Email:kpirehpour@axon.com Fax: Bryan Schafer Phone:(651)480-2306 Email:bschafer@hastingsmn.gov Fax:(651)437-1206 Quote Summary Discount Summary Program Length 60 Months Average Savings Per Year $17,244.14 TOTAL COST $154,313.43 ESTIMATED TOTAL W/TAX $154,313.43 TOTAL SAVINGS $86,220.72 Axon Enterprise,Inc. 17800 N 85th St Scottsdale,Arizona 85255 United States VAT:86-0741227 Domestic:(800)978-2737 International:+1.800.978.2737 VIII-08 Page 2 Q-740952-45931KP Payment Summary Date Subtotal Tax Total Jan 2026 $20,053.39 $0.00 $20,053.39 Jan 2027 $33,565.01 $0.00 $33,565.01 Jan 2028 $33,565.01 $0.00 $33,565.01 Jan 2029 $33,565.01 $0.00 $33,565.01 Jan 2030 $33,565.01 $0.00 $33,565.01 Total $154,313.43 $0.00 $154,313.43 VIII-08 Page 3 Q-740952-45931KP Quote Unbundled Price:$240,545.20 Quote List Price:$209,524.60 Quote Subtotal:$154,313.43 Pricing All deliverables are detailed in Delivery Schedules section lower in proposal Item Description Qty Term Unbundled List Price Net Price Subtotal Tax Total Program 100553 TRANSFER BALANCE -SOFTWARE AND SERVICES 1 $1.00 ($675.17)($675.17)$0.00 ($675.17) Fleet3ARe Fleet 3 Advanced Renewal 13 60 $229.34 $189.57 $164.57 $128,364.60 $0.00 $128,364.60 A la Carte Hardware 72036 AXON FLEET3 -STANDARD 2 CAMERA KIT 13 $2,695.00 $0.00 $0.00 $0.00 $0.00 101924 AXON FLEET-TAOGLAS ANT -7-IN-1 4CELL 2WIFI 1GNSS INT 13 $149.00 $149.00 $1,937.00 $0.00 $1,937.00 101675 AXON FLEET-ERICSSONCRADLEPOINT R980-5GD- A+5YR NETCLOUD 13 $1,899.00 $1,899.00 $24,687.00 $0.00 $24,687.00 Total $154,313.43 $0.00 $154,313.43 Delivery Schedule Hardware Bundle Item Description QTY Shipping Location Estimated Delivery Date A la Carte 101675 AXONFLEET -ERICSSON CRADLEPOINT R980-5GD-A+5YRNETCLOUD 13 1 12/01/2025 A la Carte 101924 AXONFLEET -TAOGLASANT-7-IN-14CELL 2WIFI 1GNSS INT 13 1 12/01/2025 A la Carte 72036 AXONFLEET 3 -STANDARD 2CAMERA KIT 13 1 12/01/2025 Fleet 3 Advanced Renewal 72040 AXONFLEET -TAP REFRESH1 -2CAMERA KIT 13 1 12/01/2030 Software Bundle Item Description QTY Estimated Start Date Estimated End Date Fleet 3 Advanced Renewal 80400 AXONEVIDENCE -FLEET VEHICLE LICENSE 13 01/01/2026 12/31/2030 Fleet 3 Advanced Renewal 80401 AXONFLEET 3 -ALPR LICENSE -1CAMERA 13 01/01/2026 12/31/2030 Fleet 3 Advanced Renewal 80402 AXONFLEET -LICENSE -REAL-TIMELOCATION,ALERTS,& LIVESTREAM 13 01/01/2026 12/31/2030 Fleet 3 Advanced Renewal 80410 AXONEVIDENCE -STORAGE -FLEET 1CAMERA UNLIMITED 26 01/01/2026 12/31/2030 Services Bundle Item Description QTY Fleet 3AdvancedRenewal 73392 AXONFLEET 3 -INSTALLATION -UPGRADE (PER VEHICLE)13 Warranties Bundle Item Description QTY Estimated Start Date Estimated End Date VIII-08 Page 4 Q-740952-45931KP Warranties Bundle Item Description QTY Estimated Start Date Estimated End Date Fleet 3 Advanced Renewal 80495 AXONFLEET 3 -EXT WARRANTY -2 CAMERAKIT 13 12/01/2026 12/31/2030 VIII-08 Page 5 Q-740952-45931KP Shipping Locations Location Number Street City State Zip Country 1 1014thStE Hastings MN 55033-1944 USA Payment Details Jan 2026 Invoice Plan Item Description Qty Subtotal Tax Total Transfer Value 100553 TRANSFER BALANCE -SOFTWARE AND SERVICES 1 ($675.17)$0.00 ($675.17) Year 1 101675 AXON FLEET -ERICSSONCRADLEPOINT R980-5GD-A+5YR NETCLOUD 13 $4,937.40 $0.00 $4,937.40 Year 1 101924 AXON FLEET -TAOGLAS ANT -7-IN-1 4CELL 2WIFI 1GNSSINT 13 $387.40 $0.00 $387.40 Year 1 72036 AXON FLEET 3 -STANDARD 2 CAMERA KIT 13 $0.00 $0.00 $0.00 Year 1 Fleet3ARe Fleet 3 Advanced Renewal 13 $15,403.76 $0.00 $15,403.76 Total $20,053.39 $0.00 $20,053.39 Jan 2027 Invoice Plan Item Description Qty Subtotal Tax Total Year 2 101675 AXON FLEET -ERICSSONCRADLEPOINT R980-5GD-A+5YR NETCLOUD 13 $4,937.40 $0.00 $4,937.40 Year 2 101924 AXON FLEET -TAOGLAS ANT -7-IN-1 4CELL 2WIFI 1GNSSINT 13 $387.40 $0.00 $387.40 Year 2 72036 AXON FLEET 3 -STANDARD 2 CAMERA KIT 13 $0.00 $0.00 $0.00 Year 2 Fleet3ARe Fleet 3 Advanced Renewal 13 $28,240.21 $0.00 $28,240.21 Total $33,565.01 $0.00 $33,565.01 Jan 2028 Invoice Plan Item Description Qty Subtotal Tax Total Year 3 101675 AXON FLEET -ERICSSONCRADLEPOINT R980-5GD-A+5YR NETCLOUD 13 $4,937.40 $0.00 $4,937.40 Year 3 101924 AXON FLEET -TAOGLAS ANT -7-IN-1 4CELL 2WIFI 1GNSSINT 13 $387.40 $0.00 $387.40 Year 3 72036 AXON FLEET 3 -STANDARD 2 CAMERA KIT 13 $0.00 $0.00 $0.00 Year 3 Fleet3ARe Fleet 3 Advanced Renewal 13 $28,240.21 $0.00 $28,240.21 Total $33,565.01 $0.00 $33,565.01 Jan 2029 Invoice Plan Item Description Qty Subtotal Tax Total Year 4 101675 AXON FLEET -ERICSSONCRADLEPOINT R980-5GD-A+5YR NETCLOUD 13 $4,937.40 $0.00 $4,937.40 Year 4 101924 AXON FLEET -TAOGLAS ANT -7-IN-1 4CELL 2WIFI 1GNSSINT 13 $387.40 $0.00 $387.40 Year 4 72036 AXON FLEET 3 -STANDARD 2 CAMERA KIT 13 $0.00 $0.00 $0.00 Year 4 Fleet3ARe Fleet 3 Advanced Renewal 13 $28,240.21 $0.00 $28,240.21 Total $33,565.01 $0.00 $33,565.01 Jan 2030 Invoice Plan Item Description Qty Subtotal Tax Total Year 5 101675 AXON FLEET -ERICSSONCRADLEPOINT R980-5GD-A+5YR NETCLOUD 13 $4,937.40 $0.00 $4,937.40 Year 5 101924 AXON FLEET -TAOGLAS ANT -7-IN-1 4CELL 2WIFI 1GNSSINT 13 $387.40 $0.00 $387.40 Year 5 72036 AXON FLEET 3 -STANDARD 2 CAMERA KIT 13 $0.00 $0.00 $0.00 Year 5 Fleet3ARe Fleet 3 Advanced Renewal 13 $28,240.21 $0.00 $28,240.21 VIII-08 Page 6 Q-740952-45931KP Jan 2030 Invoice Plan Item Description Qty Subtotal Tax Total Total $33,565.01 $0.00 $33,565.01 VIII-08 Page 7 Q-740952-45931KP Tax is estimated based on rates applicable at date of quote and subject to change at time of invoicing.If a tax exemption certificate should be applied,please submit prior to invoicing. Standard Terms and Conditions Axon Enterprise Inc.Sales Terms and Conditions Axon Master Services and Purchasing Agreement: This Quote is limited to and conditional upon your acceptance of the provisions set forth herein and Axon’s Master Services and Purchasing Agreement (posted at https://www.axon.com/sales-terms-and-conditions),as well as the attached Statement of Work (SOW)for Axon Fleet and/or Axon Interview Room purchase,if applicable.In the event you and Axon have entered into a prior agreement to govern all future purchases,that agreement shall govern to the extent it includes the products and services being purchased and does not conflict with the Axon Customer Experience Improvement Program Appendix as described below. ACEIP: The Axon Customer Experience Improvement Program Appendix,which includes the sharing of de-identified segments of Agency Content with Axon to develop new products and improve your product experience (posted at www.axon.com/legal/sales-terms-and-conditions),is incorporated herein by reference.By signing below,you agree to the terms of the Axon Customer Experience Improvement Program. Acceptance of Terms: Any purchase order issued in response to this Quote is subject solely to the above referenced terms and conditions.By signing below,you represent that you are lawfully able to enter into contracts.If you are signing on behalf of an entity (including but not limited to the company,municipality,or government agency for whom you work),you represent to Axon that you have legal authority to bind that entity.If you do not have this authority,please do not sign this Quote. Exceptions to Standard Terms and Conditions VIII-08 Page 8 Q-740952-45931KP Agency has existing contract(s)originated via Quote(s):Q-308341 Agency is terminating those contracts effective 1/1/2026.Any changes in this date will result in modification of the program value which may result in additional fees or credits due to or from Axon.The parties agree that Axon is applying a Transfer Balance of - $676.17 100%discounted Fleet hardware contained in this quote reflects a TAP replacement for hardware purchased under existing quotes aforementioned above. All TAP obligations from this contract will be considered fulfilled upon execution of this quote. \s1\\d1\ Signature Date Signed 10/1/2025 VIII-08 Page 9 Q-740952-45931KP VIII-08