HomeMy WebLinkAboutIX-01 Authorize Signature - 1st Amendment to PFAS Planning and Design Grant AgreementCity Council Memorandum
To: Mayor Fasbender & City Council Members
From: Ryan Stempski, P.E. – Public Works Director
Date: October 20, 2025
Item: Authorize Signature of Amendment #1 for the MPCA Grant Agreement for Drinking Water Planning and
Design Funds for PFAS Treatment
COUNCIL ACTION REQUESTED
Enclosed for City Council consideration is Amendment #1 of the MPCA Planning and Design Grant.
BACKGROUND INFORMATION
At the December 4, 2023, City Council Meeting, the MPCA Grant Agreement for Drinking Water Planning and
Design Funds for PFAS Treatment was approved in the amount of $3,179,366 to cover the cost to design and bid
the PFAS WTPs and Interconnect. Several unforeseen expenses have been added to this grant over the past
couple years such as required environmental studies, relocation services, additional water chemistry laboratory
work, etc. The total amount of this additional unforeseen work is $281,000. The amendment effectively increases
the grant amount to $3,460,366.00. The grant expiration date remains the same on June 30, 2027.
FINANCIAL IMPACTS
The City’s design and bidding services costs will continue to be fully reimbursable upon execution of Amendment
#1 of the Grant Agreement.
STAFF RECOMMENDATION
Staff recommend the Council approve the City’s entry into Amendment #1 of the MPCA Grant Agreement for
Drinking Water Planning and Design Funds for PFAS Treatment. Note that Amendment #1 will be routed through
Docusign and approved electronically with the Public Works Director as the signatory.
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Grant Agreement
State of Minnesota
Amendment #1
Doc Type: Contract/Grant
SWIFT Contract Number: 240287
Agency Interest ID: 190096
Activity ID: PRO20230001
Grant Start Date:December 11, 2023 Total Grant Amount:$3,460,366.00
Original Grant Expiration Date:June 30, 2027 Original Grant:$3,179,366.00
Current Grant Expiration Date:June 30, 2027 Previous Amendment(s) Total:$0.00
Requested Grant Expiration Date:N/A This Amendment:$281,000.00
This amendment is by and between the state of Minnesota, through its Commissioner of the Minnesota Pollution
Control Agency, 520 Lafayette Road North, St. Paul, Minnesota 55155-4194 (“MPCA” or “State”), and City of Hastings,
101 4th Street East, Hastings, MN 55033 ("Grantee" or "Contractor" or “City”).
Recitals
1.The State has a grant contract with the Grantee identified as SWIFT Grant Agreement Number 240287 (“Original
Grant Agreement”) for a grant to implement the City of Hastings Drinking Water Planning and Design Funds for
Perfluoroalkyl Substances (PFAS) Project (project).
2.The Original Agreement is being amended to increase the grant total amount to account for additional expenses for
project completion and update the authorized representatives.
3.The State and the Grantee are willing to amend the Original Grant Agreement as stated below.
Grant Agreement Amendment
In this Amendment, changes to pre-existing Agreement language will use strike through for deletions and underlining for
insertions.
REVISION 1.Clause 4. “Consideration and Payment” is amended as follows:
4.1 Consideration. The State will pay for all services performed by the Grantee under this grant agreement as
follows:
(a)Compensation.The MPCA will reimburse the Grantee according to approved invoices relating to the duties
listed in Clause 2. The MPCA will review the expense documentation submitted by the Grantee for the costs and
will reimburse the Grantee for reasonable and necessary expenditures, as determined by the MPCA.
(b)Travel expenses.Reimbursement for travel and subsistence expenses actually and necessarily incurred by the
Grantee as a result of this grant agreement will be provided to meet the duties listed in Clause 2; provided that
the Grantee will be reimbursed for travel and subsistence expenses in the same manner and in no greater
amount than provided in the current "Commissioner’s Plan” promulgated by the Commissioner of Minnesota
Management and Budget (MMB). The Grantee will not be reimbursed for travel and subsistence expenses
incurred outside Minnesota unless it has received the State’s prior written approval for out of state travel.
Minnesota will be considered the home state for determining whether travel is out of state.
(c)Total obligation.The total obligation of the State for all compensation and reimbursements to the Grantee
under this grant agreement will not exceed $3,179,366.00 (Three Million One Hundred Seventy-Nine Thousand
Three Hundred Sixty-Six Dollars and Zero Cents)$3,460,366.00 (Three Million Four Hundred Sixty Thousand
Three Hundred Sixty-Six Dollars and Zero Cents).
Docusign Envelope ID: FD4F6E03-DDA4-4498-9ABA-9159BBD07825
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REVISION 2. Clause 6. “Authorized Representative” is amended as follows:
The State's Authorized Representative is Representative/Project Manager is Pamela Anderson,Kelly O'Hara,
520 Lafayette Road, St. Paul, MN 55155, 651-757-2190 2226, pam.anderson@state.mn.us,kelly.ohara@state.mn.us,
or their successor, and has the authority to monitor the Grantee’s performance and to accept the services provided
under this agreement. If the services are satisfactory, the MPCA’s Project Manager will certify acceptance of each
invoice submitted for payment.
The Grantee’s Authorized Representative is Ryan Stempski, 101 4th Street East, Hastings, MN 55033, 651-480-2368,
rstempski@hastingsmn.gov,or their successor. If the Grantee’s Authorized Representative changes at any time
during this grant agreement, the Grantee must immediately notify the State.
Except as amended herein, the terms and conditions of the Original Agreement and all previous amendments and
change orders remain in full force and effect. The Original Agreement, previous amendments and change orders are
incorporated into this agreement by reference.
Signatures
Title Name Signature Date
Docusign Envelope ID: FD4F6E03-DDA4-4498-9ABA-9159BBD07825
Mary DukulyEncumbrance verification October 8, 2025
Ryan Stempski
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