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Home My WebLink About20251006 - CC PacketTo receive automatic email notifications when City Council agendas are published, please sign up through Constant Contact by visiting the City’s website. City Council packets can be viewed in searchable format on the City’s website at https://www.hastingsmn.gov/city-government/city-council/city-council-documents CITY OF HASTINGS CITY COUNCIL AGENDA Monday, October 6,2025 7:00 p.m. I.CALL TO ORDER II.PLEDGE OF ALLEGIANCE III.ROLL CALL IV.DETERMINATION OF QUORUM Proclamation: Down Syndrome Awareness Month V.APPROVAL OF MINUTES Approve Minutes of the City Council regular meeting on September 15,2025. VI.COMMENTS FROM THE AUDIENCE Comments from the audience may include remarks about items listed on the Consent Agenda. VII.COUNCIL ITEMS TO BE CONSIDERED VIII.CONSENT AGENDA The items on the Consent Agenda are items of routine nature or no perceived controversy to be acted upon by the City Council in a single motion. There will be no discussion on these items unless a Councilmember so requests, in which event the items will be removed from the Consent Agenda to the appropriate Department for discussion. 1.Pay Bills as Audited 2.Approve Special Event Designation –Candy Crawl 3.Resolution: Approve Temporary One Day On-Sale Liquor License for United Heroes League 4.Resolution: Approve New Massage Therapist License for Charity Pepin 5.Resolution: Approve Initial Registration of a Cannabis Microbusiness with Retail Endorsement for Green 2 Go, 2103 Vermillion Street 6.Resolution: Accept Donation from the Miesville Lions Club to the Police Department 7.Resolution: Accept Donation from the Hastings Knights of Columbus to the Police Department 8.Resolution: Accept Donation to the Parks and Recreation Department for a Rainbow Bridge in the Rivertown Dog Park 9.Resolution: Accept Donation to the LeDuc Historic Estate 10.Approve Pay Estimate No. 7 (Final) for the Lake Isabel Park Project –Minnesota Dirtworks,Inc. ($11,583.96) 11.Declare Surplus Property and Authorize for Public Sale –Parks Department 12.Authorize Signature: Ice Time Rental Agreement with ISD 200 13.Resolution: Order Public Hearing to Assess Unpaid Administrative Penalties and Special Charges for Diseased Tree Removals 14.Approve Assessment Abatement for 2025 Neighborhood Infrastructure Improvements To receive automatic email notifications when City Council agendas are published, please sign up through Constant Contact by visiting the City’s website. City Council packets can be viewed in searchable format on the City’s website at https://www.hastingsmn.gov/city-government/city-council/city-council-documents IX.AWARDING OF CONTRACTS AND PUBLIC HEARING These are formal proceedings that give the public the opportunity to express their concern, ask questions, provide additional information, or support on a particular matter. Once the public hearing is closed, no further testimony is typically allowed and the Council will deliberate amongst itself and with staff and/or applicant on potential action by the Council. X.REPORTS FROM CITY STAFF These items are intended primarily for Council discussion and action. It is up to the discretion of the Mayor as to what, if any, public comment will be heard on these agenda items. A.Public Works B.Parks and Recreation C.Community Development 1.Resolution: OHDS Review –New Twin House –Kuhn (520 7th Street E.) D.Public Safety E.Administration 1.PFAS Update XI.UNFINISHED BUSINESS XII.NEW BUSINESS XIII.REPORTS FROM CITY COMMITTEES, OFFICERS, COUNCILMEMBERS XIV.ADJOURNMENT Next Regular City Council Meeting: Monday,October 20, 2025 7:00 p.m. Proclamation Down Syndrome Awareness Month October 2025 WHEREAS, approximately 1 in 640 babies in the United States are born with Down Syndrome, representing an estimated 5,700 people a year; and WHEREAS, Down Syndrome is the most frequently occurring chromosomal disorder and is the leading cause of intellectual and development delay in the United States and in the world; and WHEREAS, possessing a wide range of abilities, people with Down Syndrome are active participants in educational, occupational, social, and recreational circles of our communities; and WHEREAS, individuals with Down Syndrome should have equal opportunity to achieve the universally desired goals of self-fulfillment, pride in their achievements, inclusion in their communities and reaching their fullest potential; and WHEREAS,quality education programs, a stimulating home environment, good health care, and positive support from family, friends, and the community enable people with Down Syndrome to lead fulfilling and productive lives; and WHEREAS,the City of Hastings encourages all citizens to work together to promote respect and inclusion of individuals with Down Syndrome and to celebrate their accomplishments and contributions. THEREFORE, BE IT RESOLVED, that I, Mayor Mary Fasbender of the City of Hastings do hereby declare the month of October 2025, Down Syndrome Awareness Month in the City of Hastings. ____________________________ Mary D. Fasbender, Mayor City Council packets can be viewed in searchable format on the City’s website at https://www.hastingsmn.gov/city-government/city-council/city-council-documents Hastings, Minnesota City Council Meeting Minutes September 15, 2025 The City Council of the City of Hastings, Minnesota met in a regular meeting on Monday, September 15, 2025 at 7:00 p.m.in the Council Chambers at Hastings City Hall, 101 East 4th Street, Hastings, Minnesota. Members Present: Mayor Fasbender, Councilmembers Beck,Haus,Lawrence,Leifeld, Pemble, and Vihrachoff Members Absent:None Staff Present:City Administrator Dan Wietecha Assistant City Administrator Kelly Murtaugh City Attorney Greta Bjerkness City Planner Justin Fortney Employee Promotions & Specialty Assignments: James Domeier Cory Onken New Employee Introductions: Jordan Costello Charlie Radosevich Michael Klimek Nathan Welt Travis Lorch Approval of Minutes Mayor Fasbender asked if there were any additions or corrections to the minutes of the City Council workshop and regular meeting on September 2,2025. Minutes were approved as presented. Comments from the Audience Mary Nehring, 58 Three Rivers Drive, part of Senate Dist. 41, is hosting a working families picnic this Saturday at Vermillion Falls Park from 11 am to 3 pm. Food, games, activities in a non- partisan event to bring the community together. Consent Agenda Councilmember Pemble motioned to approve the Consent Agenda as presented, seconded by Councilmember Haus. 7 Ayes, 0 Nays 1.Pay Bills as Audited 2.2nd Reading: Ordinance Amendment: City Code Chapter 70.09 –Micromobility Vehicles 3.Resolution No. 09-12-25:Accept Donation to the Parks and Recreation Department from Country Financial 4.Authorize Signature: 2nd Amendment –Contract for Services Assessment Abatement – Precision Landscaping 5.Resolution No. 09-13-25:Providing Internal Loan to HEDRA –400 Vermillion Street City Council packets can be viewed in searchable format on the City’s website at https://www.hastingsmn.gov/city-government/city-council/city-council-documents Purchase 6.Resolution No. 09-14-25:Approve Initial Lower-Potency Hemp Business Retail Registration for Cub Foods, 1729 Market Blvd. 7.Resolution No. 09-15-25:Approve Initial Lower-Potency Hemp Business Retail Registration for Cub Discount Liquor, 1729 Market Blvd. 8.Approve Pay Estimate No. 3 for the 2025 Neighborhood Infrastructure Improvements – Northwest Asphalt Inc. ($720,257.19) 9.Approve Special Event Designation: Mainstreet Market –Fall Festival 10.Resolution No. 09-16-25:Write Off Unpaid Deferred Special Assessments from Green Acres as Uncollectable Award Contract: Lions Park Shelter Reconstruction Project Wietecha provided an overview of the request to award contract for the Lions Park Shelter Reconstruction Project. In the Fall of 2024, the shelter at Lions Park was severely damaged by fire. Since that time, staff have been working with the League of Minnesota Cities Insurance Trust to determine the best path forward. HCM Architects was hired to complete investigations, design and construction documents and to solicit bids. On August 26, 2025 six (6) bids were received and opened with the lowest responsible bidder being Action Construction Services. Action Construction Services is confident they can meet the substantial completion date of early November 2025. LMCIT covers cost for the project up to $335,700.00. The total cost of the project and additional services is $343,670.00, leaving a projected balance of $7,970.00 that the City is responsible for. Staff recommends awarding the contract to Action Construction Services for the base bid including Alternate 1 and Alternate 2 for a total of $272,190.00. Council discussion on whether the City has worked with Action Construction Services in previous projects, the significant difference in bid amounts and community input. Wietecha clarified that the City has not partnered with Action Construction Services on past projects. Wietecha explained that the shelter reconstruction is intended to closely replicate the original structure in order to comply with insurance requirements for coverage. Council inquired about the results of the fire inspection, asking whether those responsible for starting the fire had been identified and what consequences they might face. Wietecha confirmed that, at this time, no individuals have been identified in connection with the fire and noted that if responsible parties are identified, legal counsel would be consulted. Councilmember Pemble motioned to approve as presented, seconded by Councilmember Beck. 7 Ayes, 0 Nays. Resolution No. 09-17-25: Special Use Permit –Retail Sales –Mike Thiesen (624 Spiral Blvd.) Fortney provided an overview of the request by Mike Thiesen for a Special Use Permit to lease space at 624 Spiral Blvd. to the operation of a boat dealership franchise with Princecraft boats. Fortney reviewed the Planning Commission discussion and the recommendation for approval of the request. Council discussion on where the fencing will be located. Mike Thiesen offered an overview of their personal and professional background, introduced their business, and discussed how they hope to positively impact the community. Councilmember Haus motioned to approve as presented, seconded by Councilmember Leifeld. 7 Ayes, 0 Nays. Announcements City Council packets can be viewed in searchable format on the City’s website at https://www.hastingsmn.gov/city-government/city-council/city-council-documents •Summer Rec Programs at Levee Park… o Tuesday, September 16, Comedy in the Park with Tim Harmston stand-up comedian. Sponsored by SMEAD Manufacturing Company. o Wednesday, September 17, Storytime in the Park. The theme is “Rhythm.” A partnership with Pleasant Hill Library. •Join us at “Paws in the Park” for an evening of fun and socializing with fellow dog lovers and their furry companions on Thursday, September 25. Sponsored by Fluegel’s Lawn Graden and Pet Supply. •In recognition of National Fire Prevention Week, the Fire & EMS Department Open House is Tuesday, October 7. Meet the department, learn about fire safety, and see the trucks & equipment. All ages are welcome. •Happy Birthday tomorrow to Councilmember Angie Haus! Meetings •Heritage Preservation Commission Meeting on Tuesday, September 16,2025 at 7:00 p.m. •Parks and Recreation Commission Meeting on Wednesday, September 17, 2025 at 6:00 p.m. - Cancelled •Public Safety Advisory Commission Meeting on Thursday, September 18, 2025 at 6:30 p.m. •Operations Committee Meeting on Monday, September 22, 2025 at 7:00 p.m. •Planning Commission Meeting on Monday, September 22,2025 at 7:00 p.m.–Cancelled •Parks and Recreation Committee on Monday, September 29, 2025 at 7:00 p.m. •City Council Meeting on Monday, October 6, 2025 at 7:00 p.m. Councilmember Leifeld motioned to adjourn the meeting at 7:29 PM, seconded by Councilmember Pemble. Ayes 7,Nays 0. ___________________________________________________ Kelly Murtaugh, City Clerk Mary D. Fasbender, Mayor City Council Memorandum To: Mayor Fasbender & City Council Members From: Connie Lang - Accountant Date: 10/02/2025 Item: Disbursements Council Action Requested: Staff requests: Council review of August 2025 CC payments. Council review of weekly routine disbursements issued 09/23/2025 & 09/30/2025. Council approval of routine disbursements, capital purchases and employee reimbursements to be issued 10/07/2025. Background Information: Disbursements for routine items are made weekly. Disbursements for capital purchases and employee reimbursements are made twice a month, subsequent to Council approval. Financial Impact: August 2025 CC Payments $ 24,088.26 Disbursement checks, ACH issued on 09/23/2025 $ 934,740.50 Disbursement checks, ACH issued on 09/30/2025 $ 113,482.15 Disbursement checks, ACH to be issued on 10/07/2025 $ 81,618.48 Advisory Commission Discussion: N/A Council Committee Discussion: N/A Attachments:● Council Reports City Council Memorandum To:Mayor Fasbender & City Councilmembers From:Paige Marschall Bigler, Recreation Program Specialist Date:October 6, 2025 Item:Special Event Request –DBA Community Halloween Council Action Requested:Consider the request from Hastings Downtown Business Association for a Special Event Designation on Sunday, October 26, 2025,for the DBA Candy Crawl. Background Information: The Downtown Business Association is requesting the closure of three blocks on 2nd Street, between Vermillion Street and Tyler Street,on Sunday, October 26, 2025, for their 7th Annual Candy Crawl Event.The event will start at 2:00 p.m. and end at 5:00 p.m. Event Organizers anticipate attendance of 1,500+people. Family-friendly entertainment and activities will be coordinated on each block, including a DJ,candy give-a-ways, storefront window displays, and a food collection for Hastings Family Service.The map of the event is included for City Council review.City Staff have reviewed the request and are supportive of the following conditions: •The areas identified on the attached map shall be for the use of the Downtown Hastings DBA Halloween event between the designated hours of 2:00 p.m. –5:00 p.m.on Sunday, October 26, 2025. •City Staff and Event organizers will set up a meeting to walk through before the event. Organizers will provide the main contact information for our staff and reservists to use for troubleshooting during the event. •Event Organizers will provide adequate street closure equipment, provided by the Downtown Business Association. •The event organizers are required to post ‘No Parking’ signs 24 hours in advance, with the expectation that downtown parking on the three requested blocks will be cleared by 11:00 AM the day of the event. •Hastings Police Department may have to assist if there are cars left after Noon within the event parameters. •The City will strive to provide Police Reservists. •Event organizers must ensure safety measures for any open fires they may have at the event. •Parks Staff will ensure Oliver’s Grove Park electrical outlets are on and working for DBA to plug in decorations. VIII-02 •Public Works staff will ensure street lights are on throughout 2nd Street so small inflatables and decorations can be plugged into the outlets on light poles by event organizers. •All vendors must obtain City of Hastings vendor license prior to event, the cost of licensure is the responsibility of the vendor or event organizer, and licenses must be obtained from the City Clerk at Hastings City Hall. •Event organizers will have the footprint cleaned up by 7:00 p.m. with barricades removed and the street accessible by the public. •Event organizers agree the site will be left in at least the condition it was pre- event. •Insurance certificate provided by event organizers,listing the City of Hastings as additionally insured. •Any other reasonable conditions as determined by staff. Financial Impact: None Advisory Commission Discussion: None Council Committee Discussion: None Attachments: ▪Special Event Application ▪Detour Map ▪Event Map VIII-02 Special Event Permit Application Page 1 of 10 Special Event Permit Application Parks & Recreation Department 920 10th Street West Hastings, MN 55033 651-480-6175 A Special Event Permit is required for events who wish to exclusively use City Property and/or require City services to ensure safety and coordination. A Special Event is defined as any race, concert, community celebration, fundraiser, dance, car show, large assembly, or other Special Event on City property that has received City Council approval. Please see our Special Event Policy for additional information at www.hastingsmn.gov APPLICATION CHECKLIST: Application must be submitted at least sixty (60) days prior to the event. It is our goal to provide event organizers guidance in planning safe and successful events. Special Event Permit Application Site Map of Proposed Areas of Impact ▪Run/Walk Routes, Parade Routes, Downtown Event, Concert/Performance Staging, etc. Certificate of Insurance ▪Please see section regarding insurance on page 8. APPLICATION PROCESS: Submit the completed application packet to the Parks & Recreation Department. Allow 14 business days after application has been received for review. If additional information is required, the applicant will be contacted by City Staff. Once initial review is complete, all supporting documents must be submitted by event organizer. Once all queries are concluded, the application must go before City Council for final approval. Throughout the City Staff review process, the Event Coordinator will work with the Deputy City Clerk for additional required licensing in conjunction with the event. CONTACT INFORMATION: Paige Marschall Bigler,Recreation Programming Specialist pmarschall@hastingsmn.gov 651-480-6182 -Special Event Application -Park Rentals Emily King,Deputy City Clerk eking@hastingsmn.gov 651-480-2343 -Additional Licensing -Mobile Food Units, Temporary Liquor Licensing, Temporary Gambling Licensing, Temporary Vendors VIII-02 Special Event Permit Application Page 2 of 10 Organization Information (if applicable) Organization: Primary Phone Number: Website Address: Event Organizer Name and Title: Mailing Address: Primary Phone Number: Email Address: On-Site Contact: Primary Phone Number: Email Address: General Event Information Event Name: Type of Event: Race/Run/Walk Downtown Event Concert/Performance Fundraiser Other: ______________________________________________________________________________ Event Description in Detail: ____________________________________________________________ ____________________________________________________________ ____________________________________________________________ ____________________________________________________________ Is this an annual event? ______ Yes _____ No Is this a multi-day event? ______ Yes _____ No Event Start Date: _________________________Event End Date: ____________________________ Is the event open to the public or private? Public Private VIII-02 Special Event Permit Application Page 3 of 10 Is there an admission fee? ______ Yes ______ No What is the anticipated attendance? What was the previous year’s attendance? Where will the event be located? ___________________________________________________________________________________________ ___________________________________________________________________________________________ A Park Rental Permit is required for events located within a City Park. Contact the City of Hastings Parks and Recreation Department for park facility availability information: 651-480-6175. Event Set-Up and Tear Down How many days will your organization require to: Set-Up: ____________ Tear Down: _____________ Event Set-Up Date: __________________________Event Set-Up Time: __________ to ___________ Event Start Date: ____________________________Event Start Time: _______________ Event End Date: ____________________________Event End Time: _______________ Event Tear Down Date: ______________________Event Tear Down Time: _________ to __________ Staging Details The following items will be used at the event (please mark all that apply): Amplified Sound / Music / Live Entertainment Tents/Canopies Stage(s) Parking Details Please describe Public Parking Arrangements for attendees, staff & volunteers. (Please indicate location(s) on Site Plan / Map) __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ Other ____________________________________________________________________________ If any of the above items will be used, please indicate their location on your attached Site Plan / Map. Use of the above items may require the Event Organizer to meet ADA Regulations. VIII-02 Special Event Permit Application Page 4 of 10 Portable Restrooms Event Organizers are responsible for the event cleaning of existing on-site portable restrooms as well as the rental and fees associated of any additional portable restrooms and/or hand-washing stations with a vendor of their choice to support their event. Use of these items may require the Event Organizers to meet ADA Regulations. (Please indicate locations(s) of portable restrooms on Site Plan / Map) Company Name: Contact Phone Number & Email: Waste Removal Company Name: Contact Phone Number & Email: Organics 1.Will the event have at least 300 attendees?______ Yes ______ No 2.Will the event generate at least 1 ton (8 cubic yards) of trash per location (e.g. each sporting tournament location?)?______ Yes ______ No 3.Will the event generate food scraps back-of-house (e.g. non-public food-prep areas)?______ Yes ______ No What will vendors use for back-of-house food scraps collection? Dakota County has collection resources available. How are food scraps collected from vendors for delivery to an organics facility? If yes to all three organics criteria, the event is required to collect food scraps. Please contact the Solid Waste & Recycling Coordinator, Violet Penman, violet.penman@rosemountmn.gov or 612-268-9097 to discuss the following: Event Organizers are responsible for arranging the removal of all waste related to the event and related fees. This includes but is not limited to, emptying of trash bins and removal of waste from the event site.Event organizers must work with a vendor to support their event.(Please indicate locations(s) of waste removal bins on Site Plan / Map) All paper and cardboard, cartons, glass bottles and jars, metal cans, and plastics labeled #1, #2 and #5 must be properly sorted and recycled. Each trash container must have a recycling container within 10 feet. The City of Hastings has portable recycling and trash containers that can be checked out for free of charge. Please email violet.penman@rosemountmn.gov for more information. Applicant must educate all event staff, volunteers, event vendors, and housekeeping/custodial contractors using the enclosed Recycle Right Guide. VIII-02 Special Event Permit Application Page 5 of 10 Fire Department Services Event Organizers are responsible for coordinating event safety and emergency coverage with the Hastings Fire Department. The Fire Department will determine if and how many fire resources will be required at an event. All Fire Department costs associated with the event are at the responsibility of the event organizer. Event will include tents and/or canopies: Tents and Canopies over 200 square feet Other _______________________________________________________________________ Event will host the use of: Fireworks/Pyrotechnics (a firework display permit is required) Other _______________________________________________________________________ Police Department Services Event Organizers are responsible for coordinating event security and emergency coverage with the Hastings Police Department. The Police Department will determine if and how many police resources will be required at any event. All Police Department costs associated with the event are at the responsibility of the event organizer. Event will require traffic control: Event ingress/egress Street Closures Other _______________________________________________________________________ Notice of Temporary Street Closure The City of Hastings requires that all affected residents/businesses both on adjacent to a proposed street closure be notified of such a street closure. A notification letter may be required to be sent to businesses and residents in the affected event areas. Site Plan / Map Instructions All site plans/maps must be submitted along with the application. •Site plans/maps must include a directional sign showing North, South, East, and West. •Site plans/maps must also include a key showing the use of symbols for people, vehicles, tent(s)/canopies, stage(s), platform(s), barricades, Mobile Food Unit and Vendor staging, Portable Restrooms, Waste Collection, etc. •Site plan/map should also show any proposed signage. VIII-02 Special Event Permit Application Page 6 of 10 Street Closures Please keep in mind that streets/sidewalks must be closed from intersection to intersection; street cannot be closed mid-block. Event Organizer is responsible for posting Temporary ‘No Parking’ signs according to requirements. Please list the streets/sidewalks, from intersection to intersection; you are requesting to close for your event. Your Site Plan/Map must show all streets and closures. Street closures are subject to review and approval by the Hastings Police and Public Works Departments. Space is provided for four (4) entries. If you need more space, please attach an additional sheet of paper with the requested information. (1)Street Name: _________________________________________________________________ From (cross street): ____________________________________________________________ To (cross street): ______________________________________________________________ Type of Closure: Street Closure Sidewalk Closure Closure Start Date: ________________________ Closure Start Time: _______________ Closure End Date: _________________________ Closure End Time: _______________ (2)Street Name: _________________________________________________________________ From (cross street): ____________________________________________________________ To (cross street): ______________________________________________________________ Type of Closure: Street Closure Sidewalk Closure Closure Start Date: ________________________Closure Start Time: _______________ Closure End Date: _________________________ Closure End Time: _______________ (3)Street Name: _________________________________________________________________ From (cross street): ____________________________________________________________ To (cross street): ______________________________________________________________ Type of Closure: Street Closure Sidewalk Closure Closure Start Date: ________________________ Closure Start Time: _______________ Closure End Date: _________________________ Closure End Time: _______________ (4)Street Name: _________________________________________________________________ From (cross street): ____________________________________________________________ To (cross street): ______________________________________________________________ Type of Closure: Street Closure Sidewalk Closure Closure Start Date: ________________________ Closure Start Time: _______________ Closure End Date: _________________________ Closure End Time: _______________ VIII-02 Special Event Permit Application Page 7 of 10 Barricade Equipment Does the Host Organization have its own barricade equipment? Yes No If not, please indicate how the Host Organization will meet all required barricade requirements. *The companies listed below are barricade providers and not recommendations of the City* Host Organization will rent barricade equipment from a private company from the list below. (In alphabetical order) Host Organization will set-up and tear down barricade equipment. Private company will set-up and tear down barricade equipment. Geyer Signal https://www.constructionequipme nt.com/company/geyer-signal-st- cloud-inc Phone: 320-253-9005 4205 Roosevelt Road St. Cloud, MN 56301 Safety Signs of MN https://www.safetysigns- mn.com/ Phone: 952-469-6700 19784 Kenrick Avenue Lakeville, MN 55044 Warning Lites https://www.warninglitesmn.com/ Phone: 612-521-4200 4700 Lyndale Avenue North Minneapolis, MN 55430 Miscellaneous _____The event organizer(s) will be applying to serve intoxicating liquor. ➢Please complete the supplemental form on page 9. _____ The event organizer(s) will be applying for a temporary gambling permit. _____ This event will have vendors selling goods, wares, products, merchandise, etc. _____ This event plans to have a petting zoo, pony rides, etc. ➢Please indicate the location on the Site Map. It will also be required that the event provides a portable hand-washing station. VIII-02 Special Event Permit Application Page 8 of 10 Indemnification Agreement Host Organization and/or Event Organizer agree, in consideration of the granting of this application and Special Event Permit for: ___________________________________ to be held on ______________________________________ Event Name Event Date(s) by ___________________________________ of ____________________________________________ Event Organizer/Primary Applicant Host Organization Host Organization and/or Event Organizer(s) hereby agrees to defend, indemnify and hold harmless the City of Hastings (“City”), and the City’s employees, officers, managers, agents, council members, and volunteers from and against any and all losses, damages, claims for damage, liability, lawsuits, judgement expense and cost(s) however caused, resulting from, arising out of, or in any way related to the Applicant’s event as herein described,from any injury of death to any person or damage to any property including all reasonable costs for investigation and defense thereof (including, but not limited to, attorney fees, costs and expert fees) arising out of or attributed to the issuance of Applicant’s Special Event Permit regardless of where the injury, death, or damage may occur, unless injury, death, or damage is caused by the sole negligence of willful misconduct of the City. Nothing in this Agreement is to be construed as a waiver by the City of any immunities, defenses, or other limitations on liability to which the City is entitled to by law, including, but not limited to, the maximum monetary limits on liability established by Minnesota Statutes, Chapter 466. Host Organization and/or Event Organizer(s), at their sole cost and expense, agrees that it will maintain in full force and effect,for the duration of the event and term of this Agreement, liability insurance with a minimum per occurrence liability limit of $2,000,000. The City must be named as an additional insured on the insurance policy, and the policy must contain a stipulation that the Applicant’s insurer will provide ten (10) days’ prior written notice to the City of a cancellation of the required insurance policy.The insurance shall be carried by a solvent and responsible insurance company that is licensed to do business in the State of Minnesota.A certificate of insurance, signed by the authorized representative of the insurance company, evidencing compliance with the required liability insurance amount must be provided to the City by the Applicant prior to the event.The City reserves the right to modify the insurance requirements at its sole discretion based on the nature and scope of the Applicant’s proposed event. _____________________________ __________________________________ Print Name Title ________________________________ ___________________________________ Signature Date VIII-02 Special Event Permit Application Page 9 of 10 Applicant Agreement Please read each statement. Initialing next to each statement indicates your understanding and agreement ot the statement. _____ Host Organization and/or Event Organizer(s) agrees upon request to provide a Liability Insurance Certificate providing evidence of general liability insurance coverage in a minimum of $1,000,000 combined single limit and a minimum $2,000,000 aggregate limit, If food or non- alcoholic beverages are sold or provided at the event the insurance policy shall also include an endorsement for product liability in an amount not less than $1,000,000. _____ Host Organization and/or Event Organizer(s) agrees, upon request, to submit a Security Plan setting forth the proposed security measures to be taken to protect the health, safety, and welfare of the participants, spectators, bystanders, and passerby. This plan will be reviewed by the Hastings Police Department who may require alterations to the plan. Security measures may include but are not limited to the hiring of Hastings Police Officers at the expense of the Event Organizer. _____ Host Organization and/or Event Organizer(s) agrees, upon request, to provide a copy of their Determination Letter, as issued by the Internal Revenue Service of the United States, if the application is made on behalf of any organization representing iteself as a tax-exempt, non-profit and/or charitable organization. _____ Host Organization and/or Event Organizer(s) agrees to notify all residents and businesses that will be affected by street/sidewalk closures and/or amplified sound. _____ Host Organization and/or Event Organizer(s) agree to supply ‘No Parking’ signs, barricades, cones, and/or warning signs and to situtate them in such a position that the street closure may be maintained in a safe and orderly manner. _____Host Organization and/or Event Organizer(s) agree to work with City Staff to ensure appropriate licensure is completed for the event including: Park Rental(s), Mobile Food Units, Vendors, Intoxicating Liquor, Temporary Gambling, etc. _____ Host Organization and/or Event Organizer(s) agree that any false statement or material misrepresentation made in support of this application and permit is cause for denial of issuance of a Special Event Permit. Applicant also agrees that failure to adhere to the policies and procedures established by the City of Hastings or any conditions or restrictions imposed upon the permit by the City of Hastings, is cause for revocation of the Special Event Permit. By signing below, Host Organization and/or Event Organizer indicate understanding and agreement to the above statements. ________________________________________________________________ Print Name Title ________________________________________________________________ Signature Date VIII-02 Special Event Permit Application Page 10 of 10 SUPPLEMENTAL INTOXICATING LIQUOR FORM PLEASE COMPLETE IF INTOXICATING LIQUOR WILL BE SERVED AT THE EVENT Intoxicating Liquor (please check one) An establishment within the City of Hastings holding an active Caterer’s Permit will be providing and serving liquor. -The establishment must provide a current copy of their certificate of insurance including sales off premises. The City of Hastings must be listed as additional insured. -Please note if an establishment plans to serve liquor under their caterer’s permit, they must also serve food at the event. Establishment / Permit Holder: __________________________________________________ A Temporary Intoxicating Liquor License will be requested. -Only issued to charitable, religious, or nonprofit organizations in existence for at least three (3) years. -Application must be submitted at least 60 –days prior to the event. -Must be approved by City Council. -Liquor Liability insurance is required. Additional information listed below. Special Event Liquor License Requirements 1.Area. Alcohol may be served by the Applicant within the Premises, at a location designated on the site map attached to the application. Liquor shall be confined to a specified area and the applicant must provide delineation and signage stating “No Alcohol Beyond This Point” between the specified area and the additional event space to discourage taking alcohol outside of the specified area. 2.Compliance Inspection.The applicant acknowledges that as a liquor license holder for the event, it is subject to Hastings City Code §111.13, subd. B, subd. 6, which authorizes that all premises from which intoxicating liquor is offered at on-salt, are subject to inspection for alcohol compliance by any peace officers or health officers. 3.Identification Bracelets. The applicant shall provide at no charge liquor identification bracelets in the area as required by City Staff. The applicant will permit no one to consume liquor unless they are wearing an identification bracelet, and will be responsible for the issuance of bracelets. The bracelets will be issued only to those who are legally entitled to consume intoxicating liquor. 4.Insurance. The City requires any function selling / serving intoxicating liquor through a temporary liquor license must provide Liquor Liablity insurance for the day(s) of the event in the form and amounts as required by M.S. §340A. Proof of insurance must include the use of the facility or any parking lot used for alcohol service.The certificate must list the City of Hastings as an additional insured. 5.Law Enforcement Officer. The Police Department will determine if and how many police resources will be required at any event. All Police Department costs associated with the event are at the responsibility of the event organizer. 6.Exclusions. Glass beverage containers are not allowed within City Parks. VIII-02 VIII-02 Key Road blocks/barricades XSuggested detour routes DJ station Various activities X VIII-02 City Council Memorandum To:Mayor Fasbender & City Councilmembers From:Emily King, Deputy City Clerk Date:October 6,2025 Item:One-Day Temporary On-Sale Liquor License for United Heroes League Council Action Requested: Approve the attached resolution allowing a one-day temporary liquor license for the United Heroes League. Background Information: United Heroes League submitted an application for a one-day temporary liquor license on November 15, 2025. Financial Impact: The associated fee has been paid. Advisory Commission Discussion: N/A Council Committee Discussion: N/A Attachments: •Resolution CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION ________________ RESOLUTION APPROVING THE APPLICATION BY THE UNITED HEROES LEAGUE FOR A ONE-DAY TEMPORARY LIQUOR LICENSE WHEREAS, the United Heroes League has presented an application to the City of Hastings for a one-day temporary liquor license on November 15, 2025 at their facility, 15211 Ravenna Trail, Hastings; and; WHEREAS, the Minnesota Alcohol and Gambling Enforcement Division requires a resolution be passed to approve this request; and WHEREAS, an application for a one-day temporary liquor license has been presented; WHEREAS, the required fee of $25.00 for each has been paid. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hastings that the Mayor and City Clerk are authorized and directed to sign this resolution and forward to the appropriate agency, showing the approval of this application. ATTEST: ____________________________ Mary D. Fasbender, Mayor ____________________________ Kelly Murtaugh, City Clerk City Council Memorandum To: Mayor Fasbender & City Councilmembers From:Emily King, Deputy City Clerk Date: October 6, 2025 Item: Approve New Massage Therapist License for Charity Pepin Council Action Requested: Adopt the attached resolution approving the New Massage Therapist License for Charity Pepin. Background Information: City Code Chapter 116 requires that massage therapists practicing within the City of Hastings be licensed annually. The licensing period for a massage therapist is January 1 to December 31.The requested license will be active following approval and valid until December 31, 2025. The City has received and reviewed the application for a new massage therapist license. Approval and issuance of the license are contingent upon the City receiving all required fees. All required documents have been received and a criminal history background investigation conducted by the Hastings Police Department has been completed. Financial Impact: License revenue is included in the budget. Advisory Commission Discussion: N/A Council Committee Discussion: N/A Attachments: •Resolution VIII-04 CITY OF HASTINGS DAKOTA COUNTY RESOLUTION _______________ A RESOLUTION APPROVING A NEW MASSAGE THERAPIST LICENSE FOR CHARITY PEPIN WHEREAS, the City has received and reviewed Ms. Pepin’s application for a new massage therapist license; and WHEREAS, approval and issuance of the license are contingent upon the City receiving license fees, required documents, and completion of a criminal history background investigation conducted by the Hastings Police Department. NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Hastings, Minnesota that the new massage therapist license for Charity Pepin is approved. Adopted on this 6th day of October, 2025. _______________________________ Mary D. Fasbender, Mayor Attest: _____________________________ Kelly Murtaugh, City Clerk VIII-04 City Council Memorandum To: Mayor Fasbender & City Councilmembers From:Emily King, Deputy City Clerk Date: October 6, 2025 Item: Approve Initial Microbusiness Registration with Retail Endorsement for Green to Go LLC dba Green 2 Go, 2103 Vermillion Street Council Action Requested: Approve Initial Microbusiness Registration with Retail Endorsement for Green to Go LLC dba Green 2 Go, 2103 Vermillion Street. Background Information: In accordance with Minnesota State Statutes and the City of Hastings ordinance governing the sale of cannabis and cannabinoid products, businesses intending to sell such products within City limits must register with the City and comply with all applicable local and state regulations. The City has received and reviewed the registration request from Stephen Ira Benowitz, Green 2 Go, 2103 Vermillion Street,to sell Cannabis and Cannabinoid products under a State issued Cannabis Microbusiness license. City staff has reviewed the submission and verified that the registration request meets the following criteria: •Zoning Code Compliance •Verification that Property Taxes and Assessments are Current •Verification that all Fees and Other City Charges are Paid •Completion of Required Inspections conducted by the Police Department and Fire Department Staff recommends approval of the Microbusiness Registration with Retail Endorsement for Green 2 Go, 2103 Vermillion Street, subject to ongoing compliance with all local and state regulations and conditions of the Special Use Permit: •Adherence to Hastings City Code Chapter 117 –Cannabis Businesses and Chapter 155.07, Subd. J –Cannabis Businesses. •Cannabis use cannot violate City Code Chapter 95 regarding public nuisances. •Cannabis use may not include on-site consumption at the cannabis retail business. •Retail sales of cannabis are allowed from 10:00 a.m. –9:00 p.m. only. •The cannabis use shall have no more than two signs. •Blinking, moving, and flashing signs that are visible from the exterior of the building are prohibited. •No interior sign shall be visible from the exterior of the building. •Approval of the Security Plan by the Hastings Chief of Police. •Approval shall exclude that portion of the building currently addressed as 2101 Vermillion Street and operated as The Bar Draft House. VIII-05 Financial Impact: Registration revenue is included in the budget. Advisory Commission Discussion: N/A Council Committee Discussion: N/A Attachments: •Resolution VIII-05 CITY OF HASTINGS DAKOTA COUNTY RESOLUTION _______________ A RESOLUTION APPROVING INITIAL MICROBUSINESS REGISTRATION WITH RETAIL ENDORSEMENT FOR GREEN TO GO LLC DBA GREEN 2 GO, 2103 VERMILLION STREET WHEREAS,the City has received and reviewed the registration request from Stephen Ira Benowitz, Green 2 Go, 2103 Vermillion Street, to sell Cannabis and Cannabinoid products under a State issued Cannabis Microbusiness license; and WHEREAS,City staff has reviewed the submission and verified that the registration request meets the following criteria: •Zoning Code Compliance •Verification that Property Taxes and Assessments are Current •Verification that all Fees and Other City Charges are Paid •Completion of Required Inspections conducted by the Police Department and Fire Department WHEREAS,on May 5, 2025, the City Council approved a Special Use Permit for retail cannabis sales at 2103 Vermillion Street, subject to ongoing compliance with all local and state regulations and the following conditions: •Adherence to Hastings City Code Chapter 117 –Cannabis Businesses and Chapter 155.07, Subd. J –Cannabis Businesses. •Cannabis use cannot violate City Code Chapter 95 regarding public nuisances. •Cannabis use may not include on-site consumption at the cannabis retail business. •Retail sales of cannabis are allowed from 10:00 a.m. –9:00 p.m. only. •The cannabis use shall have no more than two signs. •Blinking, moving, and flashing signs that are visible from the exterior of the building are prohibited. •No interior sign shall be visible from the exterior of the building. •Approval of the Security Plan by the Hastings Chief of Police. •Approval shall exclude that portion of the building currently addressed as 2101 Vermillion Street and operated as The Bar Draft House. WHEREAS,Staff recommends approval of the Microbusiness Registration with Retail Endorsement for Green 2 Go, 2103 Vermillion Street, NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Hastings, Minnesota that the Initial Microbusiness Registration with Retail Endorsement for Green to Go LLC dba Green 2 Go, 2103 Vermillion Street is approved. Adopted on this 6th day of October, 2025. _______________________________ Mary D. Fasbender, Mayor Attest: _____________________________ Kelly Murtaugh, City Clerk VIII-05 City Council Memorandum To: Mayor Fasbender & City Council Members From:David D. Wilske, Chief of Police Date:October 6th, 2025 Item:Donation to Hastings Police Department Council Action Requested: Accept donation of $1,000 from the Miesville Lions Club to support our ‘Shop With A Cop’ Event. Background Information: The Miesville Lions Club is interested in donating $1,000 to Hastings Police Department to assist with our Shop With a Cop Event. This event allows underprivileged youth in our community the opportunity to shop with an officer and buy Christmas presents for family and loved ones. The money will go towards presents and dinner for the event. Financial Impact: Positive Advisory Commission Discussion: None Council Committee Discussion: None Attachments: •Resolution •Thank You VIII-06 CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION XX-XX-25 A RESOLUTION EXPRESSING ACCEPTANCE OF AND APPRECIATION OF A DONATION TO THE HASTINGS POLICE DEPARTMENT WHEREAS,the Miesville Lions Club have donated to the Hastings Police Department $1,000; and WHEREAS, this donation will be used to support the ‘Shop With A Cop’ event hosted by Hastings Police; and WHEREAS,the City Council is appreciative of the donation and commends The Miesville Lions Club for her civic efforts, NOW, THEREFORE BE IT RESOLVED,by the City Council of the City of Hastings, Minnesota; 1.That the donation is accepted and acknowledged with gratitude; and 2.That the donation will be appropriated for the Hastings Police Department as designated; and 3.That the donation will assist the Hastings Police Departments community outreach efforts. Adopted this 6th day of October 2025, _______________________________ Mary Fasbender, Mayor Attest: _____________________ Kelly Murtaugh, City Clerk VIII-06 City Council Memorandum To: Mayor Fasbender & City Council Members From:David D. Wilske, Chief of Police Date:October 6th, 2025 Item:Donation to Hastings Police Department Council Action Requested: Accept donation of $500 from the Hastings Knights of Columbus to support our ‘Shop With A Cop’ Event. Background Information: The Hastings Knights of Columbus is interested in donating $500 to Hastings Police Department to assist with our Shop With a Cop Event. This event allows underprivileged youth in our community the opportunity to shop with an officer and buy Christmas presents for family and loved ones. The money will go towards presents and dinner for the event. Financial Impact: Positive Advisory Commission Discussion: None Council Committee Discussion: None Attachments: •Resolution •Thank You VIII-07 CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION XX-XX-25 A RESOLUTION EXPRESSING ACCEPTANCE OF AND APPRECIATION OF A DONATION TO THE HASTINGS POLICE DEPARTMENT WHEREAS,Hastings Knights of Columbus have donated to the Hastings Police Department $500; and WHEREAS, this donation will be used to support the ‘Shop With A Cop’ event hosted by Hastings Police; and WHEREAS,the City Council is appreciative of the donation and commends Knights of Columbus for her civic efforts, NOW, THEREFORE BE IT RESOLVED,by the City Council of the City of Hastings, Minnesota; 1.That the donation is accepted and acknowledged with gratitude; and 2.That the donation will be appropriated for the Hastings Police Department as designated; and 3.That the donation will assist the Hastings Police Departments community outreach efforts. Adopted this 6th day of October 2025, _______________________________ Mary Fasbender, Mayor Attest: _____________________ Kelly Murtaugh, City Clerk VIII-07 City Council Memorandum To:Mayor Fasbender &City Councilmembers From:Jessica Urbach, Parks and Recreation Office Assistant Date:October 6, 2025 Item:Accept Donation to the Parks and Recreation Department Council Action Requested:Council is asked to accept a donation in the amount of $550.00,made to the Parks and Recreation Department and has designated that this donation be used towards a Rainbow Bridge to be placed at the Rivertown Dog Park. Background Information:The following individuals have made this donation to be used for a Rainbow Bridge to be placed at the Rivertown Dog Park. •Phyllis Hosbach presented a check donation in the amount of $200.00 •Elizabeth Wiecks presented a check donation in the amount of $50.00 •Katy Lindberg presented a check donation in the amount of $200.00 •Caring Hands Incorporated presented a check donation in the amount of $100.00 Financial Impact: Increase the Parks and Recreation donation account by $550.00 Advisory Commission Discussion: N/A Council Committee Discussion: N/A Attachments: •Resolution VIII-08 CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION ____________ A RESOLUTION EXPRESSING ACCEPTANCE OF AND APPRECIATION OF A DONATION TO THE PARKS AND RECREATION DEPARTMENT WHEREAS,The following individuals have made donations to be used for a Rainbow Bridge to be placed at the Rivertown Dog Park; and WHEREAS,Phyllis Hosbach presented a check donation in the amount of $200.00; and WHEREAS,Elizabeth Wiecks presented a check donation in the amount of $50.00; and WHEREAS,Katy Lindberg presented a check donation in the amount of $200.00; and WHEREAS,Caring Hands Incorporated presented a check donation in the amount of $100.00; and WHEREAS,the City Council is appreciative of the donation and commends these individuals for their civic efforts, NOW, THEREFORE BE IT RESOLVED,by the City Council of the City of Hastings, Minnesota; 1.That the donation is accepted and acknowledged with gratitude; and 2.That the donation will be appropriated towards placing a Rainbow Bridge at the Rivertown Dog Park Adopted this 6th day of October, 2025. ______________________________ Mary D. Fasbender, Mayor ATTEST: ____________________________ Kelly Murtaugh, City Clerk VIII-08 City Council Memorandum To: Mayor Fasbender & City Councilmembers From: Dan Wietecha, City Administrator Date: October 6, 2025 Item: Accept Donation to LeDuc Historic Estate Council Action Requested: Council is asked to accept an anonymous $2000 donation to repair water intrusion at the LeDuc Historic Estate. Background Information: An anonymous donor has graciously offered $2000 to repair water damage in the archway of the window bay in the library. Repair consists of removal and repair of flashing, scrape, and re-caulk to prevent water intrusion at the window and plaster and paint repair of interior damage. Repairs and maintenance on historic buildings like the LeDuc can be quite expensive and can also require extra time or specialized contractors to complete. Cost estimate for this work is $1900-$2000. Financial Impact: Positive impact Committee Discussion: N/A Attachments: Resolution VIII-09 CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION ___________ A RESOLUTION EXPRESSING APPRECIATION AND ACCEPTING ANONYMOUS DONATION TO THE CITY OF HASTINGS LEDUC HISTORIC ESTATE WHEREAS, an anonymous resident has presented the City with a $2000 donation to repair damage from water intrusion at the LeDuc Historic Estate; and WHEREAS, the City Council is appreciative of the donation and commends the donor for these civic efforts, NOW, THEREFORE, BE IT HEREBY RESOLVED by the City Council of the City of Hastings, Minnesota: 1. That the donations are accepted and acknowledged with gratitude. 2. That the donations will be used to repair water intrusion at the LeDuc Historic Estate. Adopted this 6th day of October, 2025. __________________________________ Mary Fasbender, Mayor Attest: __________________________________ Kelly Murtaugh, City Clerk VIII-09 City Council Memorandum To:Mayor Fasbender & City Councilmembers From:Chris Jenkins, Parks & Recreation Director Date:October 6, 2025 Item:Lake Isabel Park Project Final Pay Application Council Action Requested:Approve Final Pay Application for the Lake Isabel Park Redevelopment Project. Background Information:The redevelopment of this park was completed late in 2024 and no punch list items remain. This is the final payment on this project and staff recommend payment in full. Financial Impact:This payment is the final payment and matches the approved contract among with Minnesota Dirt Works, Inc. Advisory Commission Discussion:N/A Council Committee Discussion:N/A Attachments: ▪Pay Application VIII-10 a e @ o{aN oo P o Bt LEl3l3 lnoztrl ,4*l Frnln ana E.?Uoz 11v a,>1aa=EE F E i A EJgg E h !t ?@a=:E.q;SlHF*Zra 4 F o $B "< ZZi\<f^\aq@IL SEtsao'€{o o z,J o '.1 s.r ol-+EOlEgz9:.r^ E: >9sEeldrF_{QF?O2, iR AF E,: O;aaF>9eEt4aza F 2Z I-P",=1c) =BTESE-;Os*82ErrHO971o1>r<p3EmEz--{ srPll-llP=F=F'ASAS E 86388 E?riA*s?sd E iEi= 32HFr,'*e;Ea€ E 82ih€ d6i'z16iE*a '' EE'l:d;1Ul 3q:{ ^in Er gEdEl =*d* iH gB c ="-n dz > +q5 93 -z Hl; 6 r. 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E a-.: x q $c 3 s q s sria a N. sd a s 5s troc z!6 tr oz zoo n .d2 oFI Bz 9/ 2 2 / 2 0 2 5 VIII-10 City Council Memorandum To:Mayor Fasbender & City Councilmembers From:Chris Jenkins, Parks & Recreation Director Date:October 6, 2025 Item:Declare Surplus Property and Authorize for Public Sale Council Action Requested: Declare items listed below as surplus property and authorize for public sale. Background Information: Parks & Recreation vehicles and trailers listed below have been replaced and are no longer in service. Each will be sold via public auction. •PR203-04: 2004 Chevrolet 2500 VIN # IGCHK24034E300856 •PR208-15: 2015 Ford F250 VIN # 1FT7W2A62FED30584 •Enclosed Cargo Trailer VIN # 48B500M25Y1043598 •Flatbed Trailer: 1987 Ready Haul Financial Impact:Positive impact from sale of City owned vehicles and equipment. Advisory Commission Discussion:N/A Council Committee Discussion:N/A Attachments: ▪N/A VIII-12VIII-11 City Council Memorandum To:Mayor Fasbender & City Councilmembers From:City Administrator Dan Wietecha Date:October 6, 2025 Item:Ice Rental Agreement –Civic Arena Council Action Requested: Approve Ice Time Rental Agreement (10/27/2025 –3/1/2026) with ISD 200. Background: The City of Hastings and Independent School District 200 have had a series of annual leases for the School’s rental of the Hastings Civic Arena for boys and girls hockey from October to March. The proposed agreement variously cleans up and clarifies language, particularly around insurance and indemnity. It incorporates existing practices for cancelled ice time and requires 72 hours notice when foreseeable. It incorporates rental fees and charges. In December 2024 and July 2025, the City raised prime and non-prime ice rental rates for all users of the Civic Arena. In July 2025, the City proposed adding a new hourly premium charge in the Ice Rental Agreement due to the School District having first choice of ice times when scheduling and ability to charge a gate fee. The agreement also recognizes charges through a separate locker room agreement. Financial Impact: Prime ice $91,935 Non-prime ice rental $200 Premium charge $18,796 Locker room rental $5,396 Cleaning charge $10,125 Total $126,477 Committee Discussion: •Fee structure recommended by Parks & Recreation Committee (Beck*, Lawrence, Vihrachoff) 6/20/2025 •Fee structure discussed by City Council 7/7/2025, ordinance approved 8/4/2025 Attachments: Ice Time Rental Agreement (10/27/2025 –3/1/2026) VIII-12 ICE TIME RENTAL AGREEMENT CONTRACT FOR: Ice Time Rental between Independent School District 200 (“School District”) and the City of Hastings (“City”)(referred collectively as “the Parties”). Contract Period: October 27, 2025-March 1, 2026, unless terminated earlier as provided herein. THIS CONTRACT is made and entered into by and between Independent School District 200, a political subdivision under the laws of the State of Minnesota and the City of Hastings, a Minnesota municipal corporation. WHEREAS, the School District desires to rent ice time from the City; and WHEREAS, the City owns and operates an indoor ice arena located at 2801 Redwing Blvd, Hastings, MN 55033 (“Arena”). NOW, THEREFORE, in consideration of the mutual agreements and financial consideration contained herein, the Parties agree as follows: 1.The City shall rent ice time to the School District at the City’s Arena at the rate and schedule set forth in Attachment A. The City shall issue the School District monthly invoices which must be paid within 30 days of receipt. 2.The School District may cancel previously scheduled ice time by providing notice to the City at least 72 hours in advance of the scheduled ice time in situations where the reason for the School District’s cancellation is foreseeable. For cancellations due to reasons that are unforeseeable (i.e., weather) the School District will provide the City notice as soon as practicable.If the School District does not satisfy these notice requirements, it shall be obligated to pay the City for the scheduled time at the hourly rate. 3.The City is responsible for all maintenance and repairs to the Arena, ice sheet,and surrounding property and structures. The City shall keep the ice in good working order and the Arena in a clean, safe and sanitary condition in conformity with all applicable laws, ordinances, regulations and codes. The City shall provide an on-duty manager, ice maintenance personnel, and janitorial services.In the event of a mechanical failure or other occurrence that renders the use of the Arena impossible, the School District waives any claim for damage or compensation. If the impossibility of performance extends beyond one scheduled ice time, the School District reserves the right to immediately terminate this Agreement.For other cause, either party may cancel this Agreement upon 30 days written notice to the other party. 4.The City shall provide personnel for the game announcer, scorekeeper, ticket personnel, and statistician/penalty box supervisors. The School District will provide game officials, a site manager, and ticket/admission technology (card readers and iPads). The School District will be responsible for providing supervision of its students, invitees, coaches and VIII-12 other personnel retained in conjunction with use of Arena. The School District will also coordinate with the Hastings Police Department for any security personnel at games. 5.The City is responsible for cleaning up the Arena to its pre-event condition at the end ofeach rental. 6.The School District shall receive 100% of all ticket sales revenue. 7.The City and the School District agree that each Party will defend,indemnify,and hold harmless the other Party, its officers, employees and agents from and against claims, liabilities or damages arising out of the actions or omissions of the indemnifying Party, its officers, employees and agents in performance of this Agreement. Under no circumstances shall a Party’s indemnification obligation exceed the statutory limits on liability established in Minnesota Chapter 466, and the limits of liability for the Parties may not be added together to determine the maximum amount of liability for any Party.The City and the School District agree to keep in effect policies of liability insurance to insure against liabilities up to $1,000,000 for each claimant, $1,000,000 for each single occurrence, and $1,500,000 for all claims arising out of a single occurrence. A Certificate of Insurance must be provided to each Party and it must identify the other Party as an additional insured. 8.Neither Party shall assign this Contract or any of the rights, duties or payments arising under this Contract to any third party without the written consent of the other Party. 9.Data created, collected, received, stored, used, maintained or disseminated by the School District and/or the City in the performance of this Contract may be subject to the requirements of the Minnesota Government Data Practices Act, Minnesota Statutes, Chapter 13, the Family Educational Rights and Privacy Act (FERPA), 20 USC §§ 1232g and rules and regulations promulgated under those laws.Under Minn. Stat. §16C.05, Subd. 5, the School District’s and the City’s books, records, documents, and accounting procedures and practices relative to this Contract are subject to examination by the State of Minnesota and/or the Minnesota State Auditor or Legislative Auditor, as appropriate for a total of six years. 10.All notices required under this Contract must be in writing and provided to the designated contact person for the other Party.The Parties shall keep each other informed in writing of any change in the designated contact person. At the time of the execution of this Contract, the following persons are the designated contacts: VIII-12 School District Contact Trent Hanson Athletic DirectorHastings Public Schools200 General Sieben DriveHastings, MN 55033 (651) 480-7596 City Contact Cory Onken Civic Arena ManagerCity of Hastings920 West 10th StreetHastings, MN 55033 (651) 480-6195 11.If any portion of this Contract is declared by a court to be illegal or in conflict with any law, the validity of the remaining terms and conditions shall not be affected and the rights and obligations of the Parties under this Contract shall be construed and enforced as if the Contract did not contain the particular provision held to be invalid. 12.The School District, its officers, agents, employees and invitees shall follow all non-discriminatory rules and regulations imposed by the City for users of the Arena. IN WITNESS WHEREOF, the undersigned Parties hereby acknowledge that they have read and understand this Contract and have executed it on the dates recorded below. INDEPENDENT SCHOOL DISTRICT 200 Date: __________________________By: ________________________________Its: ________________________________ Date: __________________________By: ________________________________ Its: ________________________________ Date: __________________________CITY OF HASTINGS By: ________________________________Mary Fasbender, Its Mayor By: ________________________________ City Clerk VIII-12 ATTACHMENT A 1.The ice rental dates shall begin October 27, 2025 and run through March 1, 2026. 2.The schedule of reserved dates and times for games will be submitted to the City by the School District’s Athletic Director no later than September 30, 2025. The School District’s head coaches will establish a schedule for practices with the City’s Arena Manager. 3.Ice rental rates for the term of this Contract are as follows: a.PRIME ICE rental $270.00/per hourb.NON-PRIME ICE rental $180.00/per hour c.Premium Usage Fee: $55.00/per hour 4.Locker room usage fee: $15.76 for each hour of ice time. 5.$225.00 per event for the City providing: (1) cleaning the Arena to pre-event condition after each rental; (2) the personnel provided by the City, as described in Section 3 and 4 of the Contract. VIII-12 City Council Memorandum To: Mayor Fasbender & City Council Members From:Chris Eitemiller, Finance Manager & Ashley DeBernardi, Assistant Finance Manager Date:October 6, 2025 Item:Order Public Hearing to Assess for Unpaid Administrative Penalties and Special Charges for Diseased Tree Removals Council Action Requested: Staff requests Council approve a resolution ordering a public hearing for special assessments for unpaid administrative penalties and unpaid special charges for diseased tree removals. If approved, the Finance Department will later conduct a public hearing and ultimately certify these balances to Dakota County. Background Information: In 2024, for the first time, the City was planning to assess unpaid balances for administrative penalties and special charges for diseased tree removals. Late last year, it was determined that this would first require a notice and public hearing in accordance with Minnesota Statutes Chapter 429 and Section 7.15 of the City Charter. Because of the time required for this process, these balances were not assessed in 2024, to be added to property taxes payable in 2025. Staff is requesting to now assess these listed unpaid balances. There are accounts with unpaid balances for administrative penalties and special charges for diseased tree removals. These customers have been informed of their delinquent or unpaid status and have been asked to make payment of the balance by October 24, 2025. If the amounts remain unpaid after this date, then the City may specially assess the unpaid balances following the notice and public hearing as required by law and City Charter.Staff requests the City Council order a public hearing to be held on November 3, 2025. During the public hearing, the customers will be given the opportunity to be heard. After the public hearing, the City Council may approve the special assessments and ask that the unpaid balances be certified to Dakota County to be added to property taxes payable in 2026.The final certification list will be adjusted to reflect any payments received by this date. Financial Impact: N/A Advisory Commission Discussion: N/A Council Committee Discussion: N/A Attachments: Resolution –ordering a public hearing to assess unpaid administrative penalties and special charges for diseased tree removals. VIII-10VIII-13 CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA Resolution ___________ RESOLUTION ORDERING PUBLIC HEARING TO ASSESS UNPAID ADMINISTRATIVE PENALTIES AND SPECIAL CHARGES FOR DISEASED TREE REMOVALS WHEREAS, a report has been prepared by the Finance Department and submitted to the City Council with reference,Unpaid Administrative Penalties and Diseased Tree Removal invoices,and WHEREAS, the City Council has the authority to assess unpaid administrative penalties pursuant to Section 7.15 of the City Charter and unpaid diseased tree removal invoices as special charges pursuant to Minnesota Statutes Chapter 429, and WHEREAS, the assessments must be collected like special assessments so a notice and public hearing is required to allow property owners to speak with Council about these unpaid balances if desired. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS; that 1.A public hearing shall be held at 7:00 PM, on Monday, November 3, 2025,during the regular City Council Meeting,to consider the aforementioned special assessments. 2.The City Clerk is hereby directed to give mailed and published notice of such hearing and proposed assessments for unpaid administrative penalties and special charges for diseased tree removals as required by law. ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA, THIS 6th DAY OF OCTOBER, 2025. Ayes: Nays: ____________________________ Mary D. Fasbender, Mayor ATTEST:____________________________ Kelly Murtaugh, City Clerk VIII-10VIII-13 PID Invoice #Due Date 60+90+120+Balance 192970301010 AR-0000000250 08/11/2024 0.00 0.00 20.00 20.00 193215091010 AR-0000000095 04/11/2024 0.00 0.00 400.00 400.00 191640009110 AR-0000000098 11/01/2023 0.00 0.00 400.00 400.00 196340005040 AR-0000000099 12/13/2023 0.00 0.00 1,456.00 1,456.00 196340005040 AR-0000000129 06/21/2024 0.00 0.00 1,290.00 1,290.00 198375000360 AR-0000000002 06/14/2024 0.00 0.00 400.00 400.00 198375000360 AR-0000000123 04/02/2024 0.00 0.00 200.00 200.00 193215087050 AR-0000000566 01/11/2025 0.00 0.00 220.00 220.00 190380010020 AR-0000000907 06/07/2025 20.00 200.00 0.00 220.00 198170003130 AR-0000000132 06/28/2024 0.00 0.00 200.00 200.00 193195008081 AR-0000000101 02/20/2024 0.00 0.00 320.00 320.00 193195008081 AR-0000000285 09/07/2024 0.00 0.00 220.00 220.00 193195008081 AR-0000000744 04/26/2025 0.00 0.00 220.00 220.00 191470101020 AR-0000000103 10/25/2023 0.00 0.00 400.00 400.00 191470101020 AR-0000000984 06/28/2025 220.00 0.00 0.00 220.00 193215067050 AR-0000000104 10/11/2023 0.00 0.00 150.00 150.00 191340005010 AR-0000000315 09/14/2024 0.00 0.00 1,409.38 1,409.38 193215040020 AR-0000000313 09/14/2024 0.00 0.00 288.75 288.75 193215040060 AR-0000000082 11/01/2023 0.00 0.00 788.40 788.40 193215022040 AR-0000000106 02/28/2024 0.00 0.00 640.00 640.00 197730001230 AR-0000000107 12/20/2023 0.00 0.00 200.00 200.00 198270001030 AR-0000000108 03/25/2024 0.00 0.00 40.00 40.00 198324801010 AR-0000000111 02/28/2024 0.00 0.00 135.59 135.59 193208001030 AR-0000000112 02/28/2024 0.00 0.00 482.47 482.47 193208001020 AR-0000000114 02/28/2024 0.00 0.00 35.89 35.89 191950001040 AR-0000000115 03/20/2024 0.00 0.00 200.00 200.00 197330000100 AR-0000000118 04/11/2024 0.00 0.00 400.00 400.00 198170003050 AR-0000000119 04/24/2024 0.00 0.00 200.00 200.00 191640402350 AR-0000000120 05/01/2024 0.00 0.00 200.00 200.00 193195018010 AR-0000000333 09/28/2024 0.00 0.00 220.00 220.00 VIII-10VIII-13 191360007020 AR-0000000342 10/04/2024 0.00 0.00 220.00 220.00 191750038060 AR-0000000580 01/18/2025 0.00 0.00 220.00 220.00 198375100860 AR-0000000699 04/05/2025 0.00 0.00 440.00 440.00 198375100860 AR-0000000790 05/09/2025 0.00 880.00 0.00 880.00 191050019040 AR-0000000787 05/09/2025 0.00 220.00 0.00 220.00 191050019040 AR-0000000927 06/14/2025 440.00 0.00 0.00 440.00 13,996.48 VIII-10VIII-13 City Council Memorandum To: Mayor Fasbender & City Council Members From:Cody Mathisen –City Engineer Date:October 6, 2025 Item:Approve Assessment Abatement for 2025 Neighborhood Infrastructure Improvements Council Action Requested: Council is requested to approve the proposed abatement of assessments to properties within the 2025 Neighborhood Infrastructure Improvements project areas. Background Information: The City partners with the Dakota County Community Development Agency (CDA) to provide assessment abatement for owner-occupied low and moderate-income households. Funding is made available through the federal Community Development Block Grant (CDBG) program. The 2025 Neighborhood Infrastructure Improvements project included 1st Street W, 1st Place, Farm Street, Fraiser Street, Olive Street, State Street, and Prairie Street. The project impacted 103 properties, most of which are single family residences. This year, 17 of 103 property owners (~17%) applied for abatement, a notable increase compared to recent years (6% in 2024, 7% in 2023, and 8% in 2022).Prior to 2022, applications historically ranged from 10–15%. Following review, the CDA determined that 10 properties qualified for abatement, with 3 being low-income and 7 being moderate-income households. These properties were assessed a combined total of $54,750. Of the 7 applications not approved, 3 exceeded the maximum income threshold and 4 did not provide required documentation despite multiple follow-up attempts. Financial Impact: The combined total of assessments against qualifying households is $54,750.00.A summary of the City’s CDBG funds available is as follows: •2025 CDBG abatement allocation: $45,347 •Unspent CDBG Balance from Previous Allocations: $88,362 •City of Hastings Total Available CDBG Funds: $133,709 Federal guidelines require 100% abatement for low-income households. For moderate-income households, the City may choose between partial or full abatement (0-100%). Staff Recommendation: Sufficient CDBG funds are available to provide full abatement for both low-income and moderate-income households. Staff recommends that council approve 100% abatement for all 10 qualifying properties. Attachments: •Summary Table of Eligible Properties for Abatement VIII-14 VIII-14 City Council Memorandum To:Mayor Fasbender & City Councilmembers From:Justin Fortney, City Planner Date:October 6, 2025 Item:Resolution:OHDS New Twin House Review –516 & 520 7th St East –Jeffrey Kuhn Council Action Requested: Review the request to construct a new twin house in the OHDS (Original Hastings Design Standards) area and act on the attached resolution. Approval requires a simple majority of Councilmembers. Background Information: The applicant would like to build a new twin house on two vacant lots where he demolished a small, dilapidated house a few years ago.Within the OHDS area, new homes and major changes to existing homes require approval by the City Council after review by the HPC. Financial Impact: Construction of a twin home would increase the value of the two properties. Advisory Commission Discussion: At its September 16, 2025 meeting, the HPC recommended approval of the proposed twin home 5-0. See the following notes from the meeting: Commissioners commented that the proposed twin home does not reflect the traditional design that the OHDS district was intended to promote. However, they acknowledged that this area is unique and not contiguous with the rest of the district. Commissioner Toppin noted that the block lies across the spur railroad track and Bailey Street, which serves as the district’s eastern boundary for most of the district, and the area includes several modern infill homes. One commissioner cited a modern home built in 2000 across the street with a similar design but a larger garage, as well as a 2010 duplex next door with a low-sloped roof. A commissioner stated that the most significant concern was the prominent front-facing garages, which are not prohibited in areas without alleys. They added that reducing the prominence of the garages would require a complete redesign of the blueprints. Fortney noted that the guidelines recommend porches be raised above grade, whereas the proposed porches are at grade. The applicant, Jeffery Kuhn, explained that raising the porches would be difficult due to the rearward slope of the lot, which already requires fill. He added that the at-grade entries were intended to eliminate steps for health and future accessibility reasons. Kuhn proposed adding railings as an alternative way to give the porches a more traditional appearance, which the commissioners found acceptable. X-C-01 Chair Bremer observed that the number of street-facing openings are fewer than what the guidelines and surrounding homes typically feature. She asked whether the existing openings could be enlarged. Kuhn responded that the front windows are in the kitchens and span from the sink to the header and between cabinets. He offered to add windows to the sides of the garages, which would be visible from the street. Commissioner Toppin asked whether a window or other feature could be added to the large front gable. Kuhn explained that the attic space is divided by a fire break, preventing any openings. Fortney suggested adding a decorative vent or detail to break up the expanse. Kuhn said he could include that. He added that he proposed a vinyl board and batten,or vinyl shakes for the gables but believes horizontal siding would offer a more traditional look and reduce the risk of siding leaks. The commissioners agreed that horizontal siding was appropriate. The HPC recommended approval of the project on a 5–0 vote, with the following four conditions: -Addition of a decorative gable feature. -Installation of porch railings. -Inclusion of side garage windows. -Use of horizontal siding on the gables. Council Committee Discussion: N\A Attachments: •Resolution •HPC staff report,September 16, 2025 X-C-01 HASTINGS CITY COUNCIL RESOLUTION NO. _________________ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HASTINGS APPROVING THE ORIGINAL HASTINGS DESIGN STANDARDS REVIEW TO CONSTRUCT A NEW TWIN HOME AT 516 AND 520 7TH ST EAST Council member ___________________________ introduced the following Resolution and moved its adoption: WHEREAS,Jeffrey Kuhn has petitioned for Original Hastings Design Standards (OHDS) approval to construct a new twin home at 516 and 520 7th St East, legally described as Lots 1 and 2, Block 135, and parts of adjacent vacated alley and Lea Street,TOWN OF HASTINGS BLKS 100 THRU 199, Dakota County, Minnesota; and WHEREAS, on September 16, 2025 the Heritage Preservation Commission reviewed the application and forwarded to the City Council a recommendation for approval; and WHEREAS, The City Council has reviewed the request and concurs with the recommendation of the Heritage Preservation Commission. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS: That the City Council of the City of Hastings hereby approves the OHDS review as presented subject to the following conditions: 1)Conformance with the plans submitted with the City Council Staff Report dated October 6, 2025. 2)The project must adhere to minimum zoning requirements and receive a building permit. 3)Approval is subject to a one year Sunset Clause; work must begin within one year of City Council approval or approval is null and void. 4)The home must include the following design elements a.Addition of a decorative front gable feature. b.Installation of porch railings. c.Inclusion of side garage windows. d.Use of horizontal siding on the gables. X-C-01 Council member _____________________ moved a second to this resolution, and upon being put to a vote it was adopted by all Council members present. Adopted by the Hastings City Council on October 6, 2025, by the following vote: Ayes: Nays: Absent: ______________________________ Mary Fasbender, Mayor ATTEST: ______________________________ Kelly Murtaugh, City Clerk X-C-01 To: Heritage Preservation Commission From:Justin Fortney, City Planner Date:September 16, 2025 Item:OHDS Review for New Twin Home –516 & 520 7th St East –Jeffrey Kuhn HPC ACTION REQUESTED: Review the proposed house plans and provide recommendation to the City Council. BACKGROUND Existing Condition The applicant demolished the home and garage in 2022 in anticipation of building a two-unit home. A twin home is proposed on the two parcels. OHDS Intent The purpose of the OHDS area is to preserve and enhance traditional neighborhood design by reflecting the general characteristics of buildings dating from 1845 to 1940, which is the predominate era for building construction within the OHDS District. OHDS regulations ensure traditional neighborhood design by incorporating design features such as alleys, carriage houses, front porches, period sensitive housing design, sidewalks, and traditional street lighting. Design standards create and enhance the character of older neighborhoods by establishing regulations to guide property development and rehabilitation consistent with the unique historic character of the neighborhood. The intent is to preserve that streetscape’s character rather than the actual historical fabric that historical designation is intended to protect. These guidelines are being rewritten along with the zoning code. OHDS Guidelines start at section D. HPC Memorandum X-C-01 Site Layout Building Setbacks (R-2)and some building component averaging. Minimum Proposed Area average North (Front)20’(or inline with neighbors, but no less than 10’ 40’11.2’ East 7’35.5 West 7’35.5’ South (Rear)20’44’ Height 25’ or greater 22’Similar Floor area 1,660 SF each side 1,438 SF Garage area 630 SF each side 855 SF Building width 47’ each side (94’ total)45.8 The average second-story window openings for the area are low, since only two homes have even a half of a second story. 30% to 50% transparent window and door openings are suggested on the first floor. Including the garage doors, the amount of ground level openings is 44%.However, that may not be the intent. Without the inclusion of the garage doors, there are not enough openings.Larger or more windows were discussed with the applicant. He said the front window size was limited by the kitchen counter, header, and cabinets. He said he will include windows in the sides of the garages for additional openings.Although they are not in the front, they are in visible locations. Design Review The current OHDS Guidelines include many requirements based on the immediate neighborhood average. This includes the way that the number and size of window openings should be determined, architectural detailing, roofing technique, entry materials and technique, upper wall style, among others. Designing a house by averaging the type and number of neighboring features is near an impossible task and may not guarantee a good design. There are only five homes in this area,and they vary greatly. The Guidelines also consider the height, width, and length of the proposed structure separately based on those of the surrounding area rather than total scale. Staff has heard from residents X-C-01 in the OHDS area over the years that their primary concern related to infill is the scale, rather than the details included in the home. The guidelines require that garages access alleys when they are present. Other than that, there are no guidelines for placement or size. Roof pitch is recommended to be a steep 8:12 slope for gable styles. The proposed twin homes have a 6:12 slope. This is the same as the house at 505 7th St E built in 2000, steeper than the 4:12 slope roof of the duplex to the east at 600/604 7th St E. The other area homes vary from 4:12 to 8:12 The porches are 22’ by 8’ deep. They are near grade with raised porches being encouraged. This has significant impact on the home as it would need to be raised. The applicant is trying to design the home at grade without steps. Multiple materials are allowed for siding up to 5-inches in lap reveal. A heavy-duty vinyl 4-inch lap siding is proposed with a vinyl board and batten siding on the gables. Scale Nearly all the homes in the area are a single or 1 ½ story. The proposed structure is twice as large as the other homes, but it is two homes, and on two separate large lots. Its setbacks are much greater than the other homes. The proposed height seems similar to the area average. The floor area of each unit is slightly higher than the average. The garage area of each twin home is just below the average of the three homes that have garages. Recommendation The structure is large compared to the other neighborhood homes. However, this is in fact, two homes and they are on their own lots. The compared averages should be considered based on each of the twin homes, which is within reason. The garage centric design of the home does not reflect the general characteristics of buildings dating from 1845 to 1940,for which the OHDS was created. This unique secluded street includes a variety of housing designs.The guidelines don’t regulate garage location when an alley is not present. Staff looked at twin home plans on the internet and found few options for front facing garages that did not stick way out in front. Where garages were recessed from the building front, they were attached between the units or on the outside of the units without any living space behind them. This created a much wider structure overall. Attachments -Location Map -Certified Survey -Plans -Area Photos X-C-01 LOCATION MAP X-C-01 X-C-01 Horizontal siding proposed on dormers like the rest of the home Board and batten on gables (no longer proposed, see above) Address map for photo reference X-C-01 600/ 604 East of proposal 512 West of proposal 521 Across from proposal X-C-01 517 Across from proposal 505 across from proposal X-C-01 City Council Memorandum To:Mayor Fasbender & City Councilmembers From:City Administrator Dan Wietecha Date:October 6, 2025 Item:PFAS Update Council Action Requested: Informational memo, no action requested at this time. Key Updates •Mobilization and construction on the central WTP began in late September 2025,with substantial completion to occur in December 2026. •At present the budget proposal includes a phased approach of 10% each in January and July 2026 and January 2027. This would allow additional time to seek state bonding, grants, and/or direct connection to 3M Cottage Grove; enable phasing in the necessary rate increase; and recognizes the complexity of loan and grant paperwork with the Public Facilities Authority. •We met with Sen. Seeberger to discuss the status of our project, impact on water rates, and options to pursue legislative assistance in the upcoming session. A similar meeting with Rep. Dippel occurred last month. A visit by the House Capital Investment Committee is pending for November 6. Background Information Hastings has PFAS contamination in all six of our municipal wells (specifically PFOA in all six wells and PFOS in two wells). We’ve also found PFOA levels over the EPA’s limit in the future Well #9 site, scheduled to come on line in 2026. The City has completed a Feasibility Study to consider alternatives to mitigate the PFAS. The study recommended construction of three decentralized water treatment plants for PFAS and Nitrate removal. Additionally, our design would enable the interconnect of the Minnesota Veterans Home with the City water system, avoiding the need for it to construct and maintain a WTP for its contaminated well. The general plan is to build one WTP per year for three years. The central WTP was bid in June- July 2025, had contracts approved in August,began construction in late September 2025, and have substantial completion in December 2026. X-E-01 Under current plans, the eastern WTP would bid in 2026, and substantial completion in 2027. Finally, the western WTP would bid 2027, and substantial completion in 2028-2029. These dates are approximate, but the point is that one WTP per year very leaves little room for compliance with the current EPA deadline of April 2029; though, the EPA has indicated its intent to extend the deadline two years. The current construction cost estimate is $70.3M, plus upwards of $1M annually for operation and maintenance. Without any financial assistance, water rates would need to double in three years and triple in five years. The City has been exploring and pursuing multiple opportunities to offset this “budget buster” expense. Even with approximately $23.3M assistance secured to date, water rates would still increase around 150%between 2024 and 2028. Updates Environmental Protection Agency: In March 2023, the EPA announced draft maximum contaminant levels for PFOA and PFOS. The final MCL’s were released April 10, 2024, at 4 parts per trillion for both PFOA and PFOS. This included five of the City’s six wells and the Hastings Veterans Home being over the new MCL’s. According to the EPA, “Systems that detect PFAS above the new standards will have five years to implement solutions that reduce PFAS in their drinking water.” On May 14, 2025, the EPA issued a press release indicating that it was keeping the MCL’s for PFOA and PFOS at 4 ppt and extending the compliance deadline by two years. The actual details are pending a proposed rule this fall which would be finalized in spring 2026. The most notable news for Hastings is that it would extend the compliance deadline by two years from April 2029 to 2031. This could allow us to delay portions of our project in order to pursue additional funding and/or to phase in water rate increases over six years rather than four. There are also reasons to maintain our existing construction schedule. Most importantly, our residents will continue to have contaminated water until all three WTPs are built and operational. Additionally, our current schedule would be completed only four to six months ahead of the original deadline. This is little cushion for any potential delays due to bidding, contractor, supply chain, weather, etc. So the extension could simply give us cushion to manage a large and complex project. And we have been trying to work ahead of other cities; more time could result in more competition for grants and funding. Additionally, deliberate delay would likely mean higher costs for inflation. The EPA announcement also mentioned plans to rescind and reconsider regulations for four specific PFAS. This would not impact Hastings, as the limits for PFOA and PFOS remain at 4 ppt.September 11, 2025, the EPA reconfirmed its regulation of PFOA and PFOS. X-E-01 State Capital Budget –2024:The City submitted PFAS Treatment & Raw Water Lines for consideration in the State’s 2024 Capital Budget due to the budget-busting expense, the fact that the treatment is to remove contamination/pollution caused by others, and the suddenness of new regulations preventing financial planning. The House Capital Investment Committee included Hastings in its tour on November 30, 2023. Sen. Seeberger and Rep. Hudella indicated support and introduced SF 3161 and HF 3115. The House Capital Investment Committee held a hearing on HF 3115 on April 15, 2024. The legislative session ended May 20, 2024, without passage of a bonding bill. State Capital Budget –2025:In October 2024, we met with Sen. Pappas, Chair of the Senate Capital Investment Committee, to provide an update on our project and funding needs. The City Council approved a resolution of support on December 2, 2024 and a new state application has been submitted. Clean and safe drinking water was identified as the City Council’s number one legislative priority during its workshop on November 16, 2024. With recent approval of a $3M Emerging Contaminants Grant, we were able to reduce the amount of this bonding request to $16.6M for the eastern WTP. Late in the legislative session, we updated our project and financial information with Minnesota Management and Budget (MMB) to reflect matching expenditures by the City and potentially separating the Veterans Home interconnection from the financial calculation. Both Sen. Seeberger and Rep. Dippel have indicated strong support for our project. Rep. Dippel has prepared four bills: one seeking to designate Hastings as eligible for funding through the East Metro’s 2018 3M Settlement and one seeking funding through the Clean Water Fund of the Legacy Fund. The other two seek to fund the remaining $16.6M costs for the Eastern WTP, one through the capital budget and the other as a general cash appropriation; Sen. Seeberger has signed on to these two. On February 27, we had a hearing with the House Capital Investment Committee on the capital budget request (HF1192). On March 13, we met Senate Majority Leader Murphy, Senators Pappas (Chair of Senate Capital Investment Committee) and Seeberger, and staff to review water rates, grants, East Metro 3M Settlement funds, financial aspects, and construction schedule of our project. On May 9, we met again with Representative Franson (Co-Chair of House Capital Investment Committee) and Representative Dippel. During special session, the legislature adopted a state budget and bonding bill that focused on state projects. State Capital Budget –2026:In June, we submitted two applications to keep our options open for consideration in the 2026 session: the eastern and western WTPs.We are requesting that a visit to Hastings be included in any State Bonding Tours this fall. In August-September, we met X-E-01 with Sen. Seeberger and with Rep. Dippel to discuss the status of our project, impact on water rates, and options to pursue legislative assistance.It is vitally important to have support from both of our legislators and that they work together.The House Capital Investment Committee will include Hastings in its tour on November 6, 2025. Congressionally Directed Spending / Community Project Funding: In April 2024, we submitted requests of Senator Klobuchar, Senator Smith, and Representative Craig for $10.3M (50%) of the eastern WTP. This amount is higher than typically funded. All three advanced our request to their respective Appropriations Committees; however, it was not approved through the Senate Appropriations Committee. As it worked through “mark up” by the House Appropriations Committee, it was proposed at a little over $1M. In the end, in mid- March, Congress adopted a continuing resolution that funded no Community Project Funding. In April 2025, we submitted a new application for $10.8M (50%) the western WTP.Sen. Klobuchar has submitted our project to the Senate Appropriations Committee for consideration for Congressionally Directed Spending. Please note that the Congressional offices coordinate in order to submit as many Minnesota projects as possible, so we do have support of Sen. Smith and Congresswoman Craig even though submitted by one office. In late August, the draft legislation reported by the House Appropriations Committee includes $1.1M for the project. This is one step in the process and does not guarantee funding. PPL/IUP: In 2023, the City submitted the project for the State’s Drinking Water Revolving Fund Project Priority List (PPL). On May 1, 2024, we re-submitted to correct errors and to recognize new EPA regulations of MCLs for PFAS, which will result in our ranking at or near the top of the list. Additionally, we submitted the first two phases of the project for the Intended Use Plan (IUP) in June 2024. In May 2025, we submitted the western WTP for the IUP. The Public Facilities Authority has listed the eastern WTP is ranked #2 and central WTP appears ranked tied at #13 on the PPL and both projects are in the “fundable –emerging contaminants” category. Both projects are scheduled to receive $3M Emerging Contaminants Grant ($6M total). During our April 7 workshop, the City Council discussed utilizing the Drinking Water Revolving Fund to the balance (estimated at $5M to $8M) of the central WTP. Using the low-interest DWRF was calculated to save about $1M in interest over the next 20 years. Application for the PFA loan was approved by City Council on May 5; the application was submitted May 22. Additionally, we submitted updates for the IUP applications for the eastern and western WTPs to match construction schedule; this also includes an application for the Emerging Contaminants Grant toward the western WTP. The new state budget includes some state funds to augment the ECG program, but the budget language is different and doesn’t have the same formula limit as the federal funds. The PFA X-E-01 financing for the central WTP was updated to reflect $3M federal-funded Emerging Contaminants Grant, $2M state-funded Emerging Contaminants Grant, and $5M low-interest loan (reduced from previously planned $8.4M). The financing agreement was approved August 18. We have inquired of the PFA and confirmed that we do not meet income eligibility criteria to have all or a portion of the loan converted to a grant. The eastern WTP has also been identified as fundable with the federal funds, and we recently applied for the western WTP. In August we were told that the state funds will likely be available for the eastern WTP in 2026. Water Rates: With budget planning for 2025 (including workshops on June 3, June 17, and September 3, 2024), we discussed potential water rate increases, phasing, and timing. During the preliminary budget planning, we anticipated a 37.3% increase in water rates for 2025. During our October 21, 2024, meeting, following Co-Trustee approval of 3M Settlement Funds for Well #5, the City Council supported a two-step water rate increase in 2025, with a 10% increase effective January 1, 2025, and a second increase to be determined effective July 1, 2025. On an average residence using 15,000 gallons per quarter, the January increase would be about $4 per quarter. City Council approved the January increase on December 16, 2024. Additional increases are expected to coincide with construction of each of the three WTPs. Even with approximately $23.3M assistance secured to date, water rates would still increase around 150%between 2024 and 2028. The City Council had workshop April 7 to discuss financing the City’s portion of the central WTP. On May 5, the City Council approved an additional 10% water rate increase effective July 1. This covered our projected gap as well as provided some cushion for uncertainty. This increases was communicated to our residents and businesses through mailings, newsletters, and social media. Early budget planning estimated a 37.2% water rate increase for 2026. This can be reduced due to the federal and state Emerging Contaminants Grants for the central WTP, construction bids for the central WTP, and holding the construction schedule for the eastern WTP until summer 2026. At present the budget proposal includes a phased approach of 10% each in January and July 2026 and January 2027. This would allow additional time to seek state bonding, grants, and/or direct connection to 3M Cottage Grove; enable phasing in the necessary rate increase;and recognizes the complexity of loan and grant paperwork with the Public Facilities Authority. 3M Settlement: The 2018 Settlement Agreement provides grant money for drinking water projects “in the East Metropolitan Area.” It is not limited to any specifically named cities or townships and does not require a direct connection to one of the 3M disposal sites. Similarly, Minnesota’s Conceptual Drinking Water Supply Plan does not require a direct connection to one X-E-01 of the disposal sites. However, the State’s Co-Trustees (MPCA and DNR) have stated that a direct connection should be required and has previously excluded Hastings from funding under the Settlement Agreement. Although we disagree with the Co-Trustees’ interpretation, we value our relationship with them and have endeavored to not have this disagreement come between our mutual efforts. The MPCA has been helpful in conducting Phase I and II environmental site assessments, requesting 3M to conduct additional investigation of its disposal site and hydraulic modeling in the Hastings area, and has awarded a planning and design grant for Hastings to begin design engineering for the treatment plants. Additionally, the 2007 Consent Order does require a direct connection to one of the East Metro disposal sites. This is extra important since the Co-Trustees have acknowledged that the Settlement Funds will run out in state fiscal year 2027 (calendar year 2026) as they cover currently proposed East Metro projects, so they will be transitioning to the Consent Order in the next couple years. In early March, an email from the Co-Trustees indicated that 3M questions whether East Metro projects have been “reasonable and necessary” under the Settlement Agreement, objects to transitioning to the Consent Order, and has initiated mediation for dispute resolution. To date, the environmental studies have resulted in several lines of evidence of a connection of Well #5 to the 3M Cottage Grove site, specifically: updated Minnesota Geological Survey mapping of a fault in the bedrock, presence of HQ115/TFSI in Well #5, and additional water composition and PFOA chemical analyses. In October 2024, the Co-Trustees agreed that there is a connection between Well #5 and the 3M Cottage Grove site and that the costs associated with Well #5 (to be treated with the central WTP) would be eligible for funding under the 2018 Settlement Agreement. At the time, we estimate the costs associated with Well #5 to be about $15M. In November 2024, we submitted our first application for Settlement funds to cover the cost of land purchase and business relocation necessary for the central WTP. The City Council approved the grant agreement at its January 21 meeting, approximately $1.4M. In May 2025, we submitted the application for Settlement funds to cover construction costs allocated to Well #5.The grant agreement for the Settlement funds for the construction costs allocated to Well #5 is on the August 4 agenda, approximately $13.7M. This agreement also includes provisions for reimbursement of costs allocated to Wells #3 and #7 if later determined to be eligible for Settlement funds. Between the two grant agreements, the total from the East Metro 3M Settlement Fund is approximately $15.1M. In the meantime, the environmental investigations will continue as planned by the MPCA to determine connection and eligibility for the City’s other wells. X-E-01 Central Water Treatment Plant: During our October 21, 2024, meeting, the City Council agreed to flip the sequence of the construction schedule: proceed with the central WTP in 2025 and delay the eastern WTP until 2026. Proceeding with the WTP that has significant outside funding has two major advantages. 1) It would mean a smaller water rate increase for our residents and businesses. 2) It gives us additional time to seek state bonding, grants, and/or direct connection to 3M Cottage Grove before proceeding with the other WTPs. At our November 18, 2024, meeting, the City Council approved a purchase agreement for 1292 North Frontage Road as the site for the central WTP. This location is in a non-residential area, is located next door to the existing nitrates treatment facility and ground storage reservoir, and has lower incremental costs than other sites. Additionally, timing and ability to proceed without delay were important considerations. In January, a Phase I environmental review was conducted and found record of a 2005 petroleum spill at the site. In February, a Phase II environmental assessment was approved to determine the extent of potential contamination. The Phase II did not identify impacts that require further actions or additional investigation. A construction contingency plan was included in the bidding documents for the project in case previously unidentified contamination is encountered during construction. Closing on the property occurred April 18. The businesses at this site (Carbone’s Pizza and Stacy’s Stars) have been given a required 90-day notice that they will need to vacate the property by June 30. On April 7, City Council approved a lease-back agreement for management of the property during the interim. SRF Consulting has been assisting with business relocation analysis for the two businesses. Under state law, some costs associated with the relocation of these businesses will be borne by the project. Both have indicated strong interest in continued operations in Hastings. As design reached 60%, we continued to meet with MPCA staff to ascertain elements of the project attributable to Well #5 and eligible for funding through the East Metro 3M Settlement. In May 2025, we submitted the application for Settlement funds to cover construction costs allocated to Well #5. The City Council approved plans and specifications, and the central WTP was bid in June 2025 as two projects: the raw water main connecting Well #7 and the WTP itself. Mobilization and construction began in late September 2025,with substantial completion to occur in December 2026. X-E-01 On March 25, we held a public presentation about the central WTP and raw water lines for neighboring residents and businesses to learn about project scope and schedule. This also proved a good opportunity for them to give feedback on the upcoming project. A copy of this presentation, as well as other updates, have been posted on the City website to maintain public transparency. During our April 7 workshop, City Council discussed several financial aspects for the central WTP. During the workshop, City Council favored pulling the nitrates treatment from central WTP. If we build the “footprint” to provide space in the building to later add the treatment system, we can cut $3.1M from the project cost. The nitrate levels in these wells (3, 5, and 7) are at levels that require monitoring, and we currently do partial treatment on wells 3 and 5, but are not in imminent need for nitrates treatment now. On the other hand, note that the eastern WTP does not have the same latitude for the nitrates treatment, as those wells are much closer and occasionally exceeding the threshold. The grant agreement for the Settlement funds for the construction costs allocated to Well #5 was approved on the August 4, for approximately $13.7M. The PFA loan agreement, including the two Emerging Contaminants grants, was approved on August 18, for approximately $10M. Bid opening for the raw water mains from Well #7 was on June 25; bids were competitive. Bid opening for the central WTP itself was July 24; bids were very competitive. Both were approved on August 18. Construction is beginning in September. Financial Impact: Not applicable Committee Discussion: Not applicable Attachments: Not applicable X-E-01