HomeMy WebLinkAboutIX-01 Award Contract - Lions Park Shelter Reconstruction ProjectCity Council Memorandum
To:Mayor Fasbender & City Councilmembers
From:Chris Jenkins, Parks & Recreation Director
Date:September 15, 2025
Item:Lions Park Shelter-Contract Award
Council Action Requested:Award contract to Action Construction
Services for the Lions Park Shelter Reconstruction Project.
Background Information:In the fall of 2024 the shelter at Lions Park was
severely damaged by fire. Since that time, staff have been working with
LMCIT to determine the best path forward. A consulting firm was hired and
for the past few months have been working away at completing
investigation, design and construction documents, and soliciting bids.
On August 26, 2025,six bids were received and opened. Bids ranged from
$270,490 to $487,300, with the low apparent bidder being Action
Construction Services.
Our consulting team has spoken with representatives from Action
Construction Services, they are confident their bid price is accurate and they
can meet the substantial completion date in early November 2025.
Staff recommend accepting the bid and awarding contract to Action
Construction Services for the base bid and include Alternate 1 and Alternate
2 for a total contract price of $272,190.00.
Financial Impact:LMCIT will cover costs for the Lions Park Shelter building
up to $335,700.00 based upon insurance coverage levels. This contract and
our contract with HCM Architects along with a few other minor costs incurred
total $343,670.00, leaving a projected balance of $7,970.00 for the City to
cover. Staff will work with Finance to determine the best source of funding
to complete the project.
Advisory Commission Discussion:N/A
Council Committee Discussion:N/A
Attachments:
▪Award Recommendation and Bid Tabulation
IX-01
P a g e 1
4 2 0 1 C e d a r A v e n u e S o u t h , M i n n e a p o l i s , M N 5 5 4 0 7 | 6 1 2 . 9 0 4 . 1 3 3 2 | h c m a r c h i t e c t s . c o m
PROJECT MEMORANDUM
Date: 09/03/2025
Project: Lion’s Park Toilet Building Remodel Project
Project Number: 2531
Project Location: 520 State Street, Hastings, MN 55033
Owner: City of Hastings
Honorable Mayor and City Council
City of Hastings
101 4th Street East
Hastings, MN 55033
Dear Mayor and Council Members:
Bids were received for the above-referenced project on Tuesday, August 26, 2025, and were
opened and read aloud online. Six bids were received, and all six bids included the required
documentation, including Responsible Bidder Statement noted in the specification. The
bids were submitted to HCM Architects through the Quest CDN online platform by the
Prime General Contractors. Please find attached the bid summary reflecting all of the bids.
The apparent low bidder is Action Construction Services, and they have confirmed that their
bid is complete and accurate. Action provided a price for Alternate #1, Alternate #2, a Bid
Bond, and provided the Responsible Bidder Statement. After discussion with the City Team,
we recommend that Alternate #1 and Alternate #2 be accepted.
Following review and approval from the City’s insurance company LMCIT, we recommend
that the City Council consider these bids and award a contract for the base bid, Alternate #1,
and Alternate #2 in the amount of $272,190.00 to Action Construction Services based on the
results of the bids received.
Sincerely,
Elizabeth A Gutzman, AIA
Principal Architect – HCM Architects
gutzman@hcmarchitects.com
651-247-6943 (c)
612-904-1332 (o)
ATTACHMENTS
·Bid Summary
IX-01
IX-01