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Home My WebLink About20250818 - CC MinutesCity Council packets can be viewed in searchable format on the City’s website at https://www.hastingsmn.gov/city-government/city-council/city-council-documents Hastings, Minnesota City Council Meeting Minutes August 18, 2025 The City Council of the City of Hastings, Minnesota met in a regular meeting on Monday, August 18, 2025 at 7:00 p.m.in the Council Chambers at Hastings City Hall, 101 East 4th Street, Hastings, Minnesota. Members Present: Mayor Fasbender, Councilmembers Beck,Lawrence,Leifeld, Pemble, and Vihrachoff Members Absent:Councilmember Haus Staff Present:City Administrator Dan Wietecha Assistant City Administrator Kelly Murtaugh City Attorney Greta Bjerkness Public Works Director Ryan Stempski Community Development Director John Hinzman Recognition of Outgoing Planning Commissioner Bryce LeBrun Approval of Minutes Mayor Fasbender asked if there were any additions or corrections to the minutes of the City Council regular meeting on August 4,2025. Minutes were approved as presented. Comments from the Audience Rich Hollander, 1791 South Frontage Road, to present a plan to honor highest ranking member of the military from Hastings, Lt. General Edward Heinz, recently deceased. Mr. Hollander offered a historical perspective of the family and their impact on the community. He also offered an overview of General Heinz career. He was the highest-ranking officer to come out of ROTC in the country. Mark Gelhar, VFW, reviewed ways in which General Heinz can be honored. Committee of five (VFW and family members) proposed either renaming the public square or 18th St East to the Veteran’s Home. Lee Wickboldt, 807 Vermillion Street, expressed concerns about offensive graffiti on the trail crossing the Vermillion River. Consent Agenda Councilmember Leifeld motioned to approve the Consent Agenda as presented, seconded by Councilmember Lawrence. 6 Ayes, 0 Nays 1.Pay Bills as Audited 2.Resolution No. 08-11-25: Accept Donation to the Parks and Recreation Department from Steve & Sharon Runtsch 3.Resolution No. 08-12-25: Accept Donation to the Parks and Recreation Department from the Family of Butch & Joey Kane 4.Resolution No. 08-13-25: Accept Donation to the Parks and Recreation Department from the Family and Friends of Jenny Wiederholt-Pine 5.Resolution No. 08-14-25: Accept Donation to the Parks and Recreation Department from the City Council packets can be viewed in searchable format on the City’s website at https://www.hastingsmn.gov/city-government/city-council/city-council-documents Family and Friends of Joan Warner 6.Approve Pay Estimate No. 2 for the 2025 Neighborhood Infrastructure Improvements – Northwest Asphalt Inc. ($663,624.77) 7.Approve Pay Estimate No. 3 for the Industrial Park Water Tower Reconditioning –Tanksco, Inc. ($316,568.50) 8.Resolution No. 08-15-25: Authorizing Bond Issue for PFA Loan related to the Central WTP and Raw Watermain Projects 9.Authorize Signature of WSB Construction Support Services for the Central WTP and Raw Watermain Projects 10.Approve 2026 Labor Agreement with Law Enforcement Labor Services, #249 (Police Officers) 11.Approve Memorandum of Understanding –Lateral Transfer with Law Enforcement Labor Services, #249 (Police Officers) 12.Resolution No. 08-16-25: Approve Arts Event Grant: River Valley Community Orchestra 13.Resolution No. 08-17-25: Approve Arts Event Grant: River Valley Chorale 14.Accept Planning Commissioner Resignation: Bryce LeBrun 15.Appoint Planning Commissioner: Nicole DePalma 16.Resolution No. 08-18-25: Approve Liquor License Amendment for Hastings Tavern 17.Resolution No. 08-19-25: Denial of Special Use Permit for Retail Cannabis –Leonard McQuen –Kailua Cultivation (1304 Vermillion St) 18.Approve Financial Report: 2nd Quarter 2025 19.Approve Strategic Plan: 2nd Quarter Report 2025 Resolution No. 08-20-25: Receiving Bids and Awarding Contract for the Central Water Treatment Plant Raw Water Main Project Stempski introduced the request to adopt a resolution awarding the contract for the Central Water Treatment Plant –Raw Water Main Project. On June 25, 2025, the City received five (5) bids for the project. The lowest base bid was submitted by A-1 Excavating LLC, totaling $2,575,575.00, which is approximately 11% below the engineer’s estimate of $2,893,545.00. Alternate bids were also received to evaluate pricing for two different pipe materials to be used in the directional drilling portion of the project. Based on the submitted bid and alternate pricing, the project is expected to remain within the overall funding allocated for the Central Water Treatment Plant. A-1 Excavating LLC has successfully completed multiple utility projects within the City and has demonstrated the experience and capability necessary to carry out the work on this project. Staff recommends awarding the contract to A-1 Excavating LLC in the base bid plus Alternate #2 in the amount of $3,059,757.00. If awarded, the project would begin in mid-September. The project will be completed in spring/summer 2026. Council discussion on the specificity of the bids. Stempski indicated the bids were very thoughtfully put together and that developing relationships with contractors adds value to contractors seeking work within the City. Council posed questions of the life span of the pipes being installed. Stempski indicated the pipes are ductal iron pipe in the residential part and a high-density polyethylene pipe installed for the directional drilling portion. Stempski shared both types have a 50+ year life span. Councilmember Leifeld motioned to approve as presented, seconded by Councilmember Pemble. 6 Ayes, 0 Nays. Resolution No. 08-21-25: Receiving Bids and Awarding Contract for the Central Water Treatment Plant Stempski introduced the request to adopt a resolution awarding the contract for the Central Water Treatment Plant. On July 24, 2025, the City received three (3) bids for the project. The lowest base bid City Council packets can be viewed in searchable format on the City’s website at https://www.hastingsmn.gov/city-government/city-council/city-council-documents was submitted by Magney Construction, Inc., totaling $14,559,000.00, which is approximately 20% below the engineer’s estimate of $18,072,415.00. Alternate bids were also received to Phosphate Feed, Haul & Dispose Contaminated Soil, Existing Ion Exchange WTP Architectural, and Pedestrian Fill Station. Based on the submitted bid and alternate pricing, the project is expected to remain within the overall funding allocated for the Central Water Treatment Plant. Magney Construction, Inc. has experience in building PFAS Water Treatment Plants and is highly known and respected in the industry. Staff recommends awarding the contract to Magney Construction, Inc. in the base bid plus allowances for all four alternatives in the amount of $15,388,800.00. The demolition of the current building may begin in September. Council expressed appreciation for the work and movement on the project. Councilmember Vihrachoff motioned to approve as presented, seconded by Councilmember Leifeld. 6 Ayes, 0 Nays. Resolution No. 08-22-25: Site Plan –Chase Bank (1720 Market Blvd) Hinzman provided an overview of the request to consider site plan approval to construct a Chase Bank on leased land in the Hastings Marketplace West commercial development. Hinzman indicated that since the land is not being purchased, an outlot does not need to be platted. The applicant intends to seek Leadership in Energy and Environmental Design Certification (LEED) and incorporate solar panels in to the construction. Hinzman provided an overview of Planning Commission discussion. Council discussion on how a business moves through the process of building and opening in the City. Hinzman provided an overview of the process of constructing and opening a new business within the City and all of the staff members that are involved in the process. Council discussion on the LEED certification to incorporate solar panels into the construction of the building and the clothing donation bin relocation currently in the parking lot. Hinzman indicated that he would provide a follow-up regarding the relocation of the bins. Councilmember Leifeld motioned to approve as presented, seconded by Councilmember Beck. 6 Ayes, 0 Nays. Announcements •Thank you to residents, neighbors, and City staff for clearing drains and storm-damaged trees over the weekend. As a reminder, residential and business property owners are required to clean up and remove fallen branches and trees from their yard and from the boulevard. If a tree falls into a city street, our Public Works department will clear the street to ensure the road is passable; this usually means pushing the debris to the side of the road or onto the boulevard. Property owners are responsible for removing and disposing of trees or branches. We realize this may pose a hardship for some and are grateful for the community and neighbors assisting one another and helping with clean-up. •Rec + Art + Police is Wednesday, August 20, from 1 to 2 pm at Vermillion Falls Park with sports stations and art choices activities. Supported by SC Toys, Country Financial, Hastings Lions Club, Hastings Family Service, Community Ed, and Hastings Prescott Arts Council. •Summer Rec Programs at Levee Park… o Wednesday, August 20, Storytime in the Park. The theme is The Five Senses.” A partnership with Pleasant Hill Library. City Council packets can be viewed in searchable format on the City’s website at https://www.hastingsmn.gov/city-government/city-council/city-council-documents o Thursday, August 21, Music & Market with “Alma Andina –Salsa, Cumbia, and Latin Rock.” Supported by the Ruth and George Doffing Charitable Fund. o Tuesday, August 26, Comedy in the Park with comic ventriloquist David Malmberg. Sponsored by SMEAD Manufacturing Company. o Thursday, August 28, Music & Market with “Chelsea Drugstore –Tribute to The Rolling Stones.” Supported by the Ruth and George Doffing Charitable Fund. •Hastings’ 5th Annual Overdose and Fentanyl Poisoning Awareness Day is August 21, presented by the Devin J. Norring Foundation in collaboration with United Way of Hastings and Our Saviour’s Lutheran Church. •City Offices will be closed September 1st in observation of Labor Day. Meetings •Finance Committee Meeting on Tuesday, August 19, 2025 at 6:00 p.m. •Heritage Preservation Commission Meeting on Tuesday, August 19,2025 at 7:00 p.m. •Parks & Recreation Commission Meeting on Wednesday, August 20, 2025 at 6:00 p.m.– Cancelled •Finance Committee Meeting on Wednesday, August 20, 2025 at 6:00 p.m. •Public Safety Advisory Commission Meeting on Thursday, August 21, 2025 at 6:30 p.m. – Cancelled •Public Safety Committee Meeting on Monday, August 25, 2025 at 7:00 p.m. •Planning Commission Meeting on Monday, August 25, 2025 at 7:00 p.m. •Parks and Recreation Commission Workshop on Wednesday, August 27, 2025 at 6:00 p.m. •City Council Meeting on Tuesday, September 2, 2025 at 7:00 p.m. Councilmember Pemble motioned to adjourn the meeting at 7:34 PM, seconded by Councilmember Vihrachoff. Ayes 6,Nays 0. ____________________________________________________ Kelly Murtaugh, City Clerk Mary D. Fasbender, Mayor