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HomeMy WebLinkAboutVIII-09 Authorize Signature of WSB Construction Support Services for the Central WTP and Raw Watermain ProjectsCity Council Memorandum To: Mayor Fasbender & City Council Members From: Dan Wietecha – City Administrator Date: August 18, 2025 Item: Authorize Signature of the WSB Construction Support Services for the Central WTP and Raw Watermain Projects Council Action Requested: Enclosed for City Council consideration is the WSB Amendment for Additional Services No. 1 that includes construction support services necessary for the Central WTP and Raw Watermain Projects. Background Information: The design and bidding for the Central WTP and Raw Watermain Projects was completed by WSB and this work was fully funded by the MPCA Grant Agreement for Drinking Water Planning and Design Funds for PFAS Treatment. Now that the projects are moving forward into the construction phase, support services such as observation, administration, staking, and testing are necessary to facilitate construction. Financial Impact: The estimated cost of these services is $1,270,373, which is within the total financial budget of the project. The MPCA Grant Agreement for the Central Water Treatment Plant authorized at the August 8th City Council Meeting identifies that 3M Settlement Funds will cover 90% of the construction support services for this project. The remaining costs are covered in the PFA Loan/Grant Agreement funds. Attachments: ·WSB Amendment for Additional Services No. 1 VIII-09 Amendment for Additional Services No. 1 (R-024226-000) AMENDMENT FOR ADDITIONAL SERVICES NO. 1 WSB PROJECT NO. R-024226-000 THIS AMENDMENT FOR ADDITIONAL SERVICES (AAS) No.1 to the Professional Services Agreement between the Parties dated December 5, 2023 is made and entered into August 18, 2025 (“Effective Date”),by and between WSB LLC with offices at 701 Xenia Avenue South, Suite 300, Minneapolis, MN 55416 (“Consultant”) and City of Hastings, MN, with offices at 101 E. 4th St., Hasting, Minnesota, 55033 (“Client”) for the following project: WTPs for PFAS and Nitrate Removal (“Project”)(together, the “Parties,” and each, a “Party”). RECITALS WHEREAS,the Parties have entered into a Professional Services Agreement dated December 5, 2023 in connection with the Project (the “Existing Agreement”); and WHEREAS,the Parties hereto desire to amend the Existing Agreement on the terms and subject to the conditions set forth herein. NOW THEREFORE;in consideration of the foregoing and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows: 1.Amendments to the Existing Agreement.The Existing Agreement is hereby amended or modified as follows: a.The Scope of Services and Compensation of the Existing Agreement is hereby amended as shown in the attached Exhibit A. The compensation for the additional services outlined above will be $1,270,373.00.The new total contract value is now $4,262,540.00. Except as expressly provided in this AAS, all of the terms and provisions of the Existing Agreement are and will remain in full force and effect and are hereby ratified and confirmed by the Parties. IN WITNESS WHEREOF;the authorized representatives of the Parties hereto have executed this AAS on the Effective Date first set forth above. WSB LLC City of Hastings, MN By:[[DocuSignSignature_2]]By:[[DocuSignSignature_1]] Name:[[DocuSignFullName_2]]Name:[[DocuSignFullName_1]] Title:[[DocuSignTitle_2]]Title:[[DocuSignTitle_1]] VIII-09 Exhibit A –Scope of AdditionalServices and Compensation Page 1 Exhibit A I.Scope of Additional Services 3. CONSTRUCTION PHASE: 3.1 Prepare and execute contract documents. 3.2 Prepare and issue Notice of Award. 3.3 Prepare and issue Notice to Proceed. 3.4 Schedule and manage the pre-construction conference, including meeting minutes. 3.5 Review shop drawings and other submittals and communicate required revisions in writing in a timely manner. 3.6 Provide construction staking. 3.7 Revise plans as needed during construction. 3.8 Provide daily construction administration and project management (about 1 hour per day for 18 months). 3.9 Provide Drinking Water Revolving Fund (DWRF) AIS/BABA and Labor Standards compliance review. 3.10 Full time WTP and Raw Watermain construction observation. 3.11 Coordinate and attend monthly construction meetings on-site with appropriate Staff. 3.12 Assist with processing partial and final payment applications.3.13 Perform final inspection and develop/manage punch list for required corrective work.3.14 Coordinate plant startup and training with City staff and document all plant startup operations including chemical feedrates, HVAC operations, dehumidification operations, emergency power operations, SCADA integration and operations, etc. 3.15 Complete as-built survey work. 3.16 Prepare and submit record drawings in an approved electronic format. 3.17 Perform construction materials testing (CMT) (see attached). 3.18 Structural (Design Tree) 3.19 Architectural (Oertel Architects) 3.20 Mechanical (Design Tree) 3.21 Electrical (Design Tree) The attached “Proposed Estimated of Hours and Fees-Construction Services”lists estimated hours and subtasks for Tasks 3.1- 3.21. II.Compensation Compensation for the additional scope of services will be rendered on an hourly basis not to exceed the amount of $1,270,373 as detailed below.The new total contract value is now $4,262,540. Original Scope of Services: 1. WATER TREATMENT PLANT NO. 1 (WTP NO. 1) Design $ 756,726 Bidding $ 39,591 Total .............................................. $ 796,317 2. WATER TREATMENT PLANT NO. 2 (WTP NO. 2) Design $ 1,064,876 Bidding $ 45,042 Total ........................................... $ 1,109,918 3. WATER TREATMENT PLANT NO. 3 (WTP NO. 3) Design $ 888,654 Bidding $ 43,076 Total .............................................. $ 931,730 4. VETERANS HOME WATER SYSTEM INTERCONNECT Design $ 138,356 Bidding $ 15,846 Total .............................................. $ 154,202 TOTAL ......................................... $2,992,167 VIII-09 Exhibit A –Scope of Additional Services and Compensation Page 2 AAS No. 1 Scope of Services: 3. CONSTRUCTION PHASE 3.1 Prepare and execute contract documents.........................................$2,1253.2 Prepare and issue Notice of Award.......................................................$9133.3 Prepare and issue Notice to Proceed....................................................$9133.4 Schedule and manage the pre-construction conference, including meeting minutes........................................................................$2,7403.5 Review shop drawings and other submittals and communicate required revisions in writing in a timely manner...................................$10,4523.6 Provide construction staking............................................................$47,7843.7 Revise plans as needed during construction..................................$27,2323.8 Provide daily construction administration and project management (about 1 hour per day for 18 months)...........................$167,6123.9 Provide Drinking Water Revolving Fund (DWRF) AIS/BABA and Labor Standards compliance review ..............................................$36,400 3.10 Full time WTP and Raw Watermain construction observation ..$687,7003.11 Coordinate and attend monthly construction meetings on-site with appropriate Staff ..............................................................................$32,088 3.12 Assist with processing partial and final payment applications...$14,4843.13 Perform final inspection and develop/manage punch list for required corrective work .........................................................................$11,8003.14 Coordinate plant startup and training with City staff and document all plant startup operations including chemical feed rates, HVAC operations, dehumidification operations, emergency power operations, SCADA integration and operations, etc.3.15 Complete as-built survey work .......................................................$20,3603.16 Prepare and submit record drawings in an approved electronic format......................................................................................$26,4363.17 Perform construction materials testing (CMT) (see attached).....$127,9803.18 Structural (Design Tree)(LUMP SUM)..............................................$7,250 3.19 Architectural (Oertel Architects)(LUMP SUM)................................$8,7903.20 Mechanical (Design Tree)(LUMP SUM)...........................................$6,9003.21 Electrical (Design Tree)(LUMP SUM).............................................$23,230 TOTAL.....................................$1,270,373 III.Assumptions –Construction Materials Testing: 1.All fabrications shops are certified and therefore no plant or shop inspections would be required. 2.Testing of nonstructural concrete toppings will not be required. 3.No air infiltration testing, or water penetration testing will be required on windows, doors, or barriers. 4.We assume grout testing can be conducted with cardboard prism forms. 5.Rebar inspections will be performed immediately prior to concrete placement and additional trips will not be required. VIII-09 Pr i n c i p a l / S e n i o r Pr o c e s s E n g i n e e r (S t e v e N e l s o n ) Pr o j e c t M a n a g e r / Co n s t r u c t i o n O b s e r v e r (J o n C h r i s t e n s e n ) Pr o c e s s E n g i n e e r (M i c h a e l B o u r l a n d ) Sr . P r o j e c t M a n a g e r (J o h n L a p o i n t e ) Gr a d u a t e E n g i n e e r (S m i t a J a d h a v ) Le a d D e s i g n Te c h n i c i a n (W i l l S c o f i e l d ) Le a d C i v i l E n g i n e e r (J u s t i n M e s s n e r ) Ci v i l G r a d u a t e En g i n e e r (J u s t i n B a b c o c k ) Ci v i l D e s i g n T e c h n i c i a n (J a s o n K i s e r ) Ci v i l C o n s t r u c t i o n Ob s e r v e r (J o r y T a l b e r g ) Wa t e r R e s o u r c e s En g i n e e r (K e n d r a F a l l o n ) Wa t e r R e s o u r c e s Gr a d u a t e E n g i n e e r (B r e n n a n E l l i s ) En v i r o n m e n t a l Co m p l i a n c e S p e c i a l i s t (K o r y B o n n e l l ) Tw o P e r s o n Su r v e y C r e w Su r v e y C o o r d i n a t o r (J i m B a r i c h ) La b o r C o m p l i a n c e Of f i c e A d m i n . Te c h n i c i a n (J e n C r o f t ) Total Hours 3 CONSTRUCTION PHASE 3.1 Prepare and execute contract documents.1 2 2 8 13 $2,125 3.2 Prepare and issue Notice of Award.1 2 2 5 $913 3.3 Prepare and issue Notice to Proceed.1 2 2 5 $913 3.4 Schedule and manage the pre-construction conference, including meeting minutes.4 4 2 2 12 $2,740 3.5 Review shop drawings and other submittals and communicate required revisions in writing in a timely manner.4 40 2 4 50 $10,452 3.6 Provide construction staking.4 170 10 184 $47,784 3.7 Revise plans as needed during construction.4 24 16 60 4 24 24 4 160 $27,232 3.8 Provide daily construction administration and project management (about 1 hour per day for 18 months).200 400 40 40 80 4 8 40 812 $167,612 3.9 Provide Drinking Water Revolving Fund (DWRF) AIS/BABA and Labor Standards compliance review.40 254 294 $36,400 3.10 Full time WTP and Raw Watermain construction observation.2,630 960 3,590 $687,700 3.11 Coordinate and attend monthly construction meetings on-site with appropriate Staff.40 40 16 16 16 16 144 $32,088 3.12 Assist with processing partial and final payment applications.4 40 4 40 88 $14,484 3.13 Perform final inspection and develop/manage punch list for required corrective work.4 40 4 8 2 58 $11,800 3.14 Coordinate plant startup and training with City staff and document all plant startup operations including chemical feed rates, HVAC operations, dehumidification operations, emergency power operations, SCADA integration and operations, etc.8 40 60 4 112 $20,360 3.15 Complete as-built survey work.4 24 28 $7,184 3.16 Prepare and submit record drawings in an approved electronic format.2 16 8 40 8 16 40 20 2 4 156 $26,436 3.17 Perform construction materials testing (CMT).ATTACHED $127,980 3.18 Structural (Design Tree)LUMP SUM $7,250 3.19 Architectural (Oertel Architects)LUMP SUM $8,790 3.20 Mechanical (Design Tree)LUMP SUM $6,900 3.21 Electrical (Design Tree)LUMP SUM $23,230 Task 3 - Total WSB Staff Estimated Hours and Total Phase Fee 273 2888 440 56 100 100 82 154 64 980 4 14 0 194 10 254 98 5,711 $1,270,373 273 2888 440 56 100 100 82 154 64 980 4 14 0 194 10 254 98 5,711 2025 Hourly Billing Rate $273 $206 $190 $206 $148 $148 $264 $148 $173 $152 $195 $129 $171 $265 $191 $120 $114 $74,529 $594,928 $83,600 $11,536 $14,800 $14,800 $21,648 $22,792 $11,072 $148,960 $780 $1,806 $0 $51,410 $1,910 $30,480 $11,172 $1,270,373 Central Water Treatment Plant and Raw Watermain for PFAS and Nitrate Removal Proposed Estimate of Hours and Fees Construction Services City of Hastings, Minnesota Total Estimated Hours Total Fee by Labor Classification Total Proposed Fee (Construction) G:\GROUP DATA\WaterWastewater\Proposals\Hastings\PFAS and Nitrate WTPs and Vets Home\Hastings WTPs and Vets Home Construction Services Proposed Fees VIII-09 CMT Unit Hourly or Unit Cost Total Unit Cost CMT03 18.00 hours 135.00$ 2,430.00$ 6 trips at 3.00 hours each CMT02 87.50 hours 110.00$ 9,625.00$ 35 trips at 2.50 hours each 3510 72 tests 40.00$ 2,880.00$ 25 tests 4 tests 10 tests 30 tests 3 tests 3500 3 tests 55.00$ 165.00$ 3 tests CMT04 7.0 hours 150.00$ 1,050.00$ 2 trips at 3.50 hours each CMT01 6.00 hours 95.00$ 570.00$ 3 trips at 2.00 hours each 2160 46 trips 60.00$ 2,760.00$ 3025 3 tests 165.00$ 495.00$ 1 tests 1 tests 1 tests 3260 5 tests 165.00$ 825.00$ 1 tests 1 tests 3 tests Subtotal 20,800.00$ 9762 5.00 hours 320.00$ 1,600.00$ 2 trips at 2.50 hours each CMT01 4.00 hours 95.00$ 380.00$ 2 trips at 2.00 hours each 2160 4 trips 60.00$ 240.00$ on slab subbase on trench backfill Excavation Observations Compaction Testing of Fill and Backfill Nuclear Density Testing Dynamic Cone Penetrometer (DCP) on structural backfill on granular borrow on subgrade on retaining wall backfill Laboratory Testing on aggregate base Test Rolling on structural backfill Sieve Analysis through no. 200 Sieve Field Testing Construction Materials Testing Estimate of Costs City of Hastings Water Treatment Plant - Central R-024226-000 July 20, 2025 Service Description Estimated Units Aggregate and Soils Standard Proctor on structural backfill on granular borrow Trip Charge Sample Pick Up on aggregate base on granular borrow Field Testing Sample Pick Up 2-Man Coring Crew Trip Charge Asphalt Pavements VIII-09 4080 4 tests 65.00$ 260.00$ 4090 2 tests 650.00$ 1,300.00$ Subtotal 3,780.00$ CMT03 35.00 hours 135.00$ 4,725.00$ Footings 10 trips at 1.00 hours each Walls 10 trips at 1.00 hours each Columns 10 trips at 1.00 hours each Slabs 5 trips at 1.00 hours each 2160 0 trips 60.00$ -$ Subtotal 4,725.00$ CMT02 100.00 hours 110.00$ 11,000.00$ Footings 10 pours at 2.50 hours each Walls 10 pours at 2.50 hours each Columns 10 pours at 2.50 hours each Slabs 5 pours at 2.50 hours each Exterior 5 pours at 2.50 hours each 2114 4 days 295.00$ 1,180.00$ CMT04 12.00 hours 150.00$ 1,800.00$ 4 trips at 3.00 hours each CMT01 48.00 hours 95.00$ 4,560.00$ 24 trips at 2.00 hours each 2160 68 trips 60.00$ 4,080.00$ 2040 160 cylinders 40.00$ 6,400.00$ 40 sets at 4 cylinders each Subtotal 29,020.00$ CMT03 24.00 hours 135.00$ 3,240.00$ 6 trips at 4.00 hours each CMT01 8.00 hours 95.00$ 760.00$ 4 trips at 2.00 hours each 2160 10 trips 60.00$ 600.00$ 2050 12 tests 40.00$ 480.00$ 4 tests with 3 samples each 2055 16 tests 60.00$ 960.00$ 4 tests with 4 samples each 2070 12 tests 185.00$ 2,220.00$ 4 tests with 3 samples each Subtotal 8,260.00$ CMT03 18.00 hours 135.00$ 2,430.00$ 6 trips at 3.00 hours each 2160 6 trips 60.00$ 360.00$ Subtotal 2,790.00$ Field Testing MnDOT Gyratory Mix Properties Concrete Floor Flatness/Levelness - Equipment Rental Floor Flatness/Levelness Testing Testing of Concrete Trip Charge Masonry Observations and Testing Core Thickness and Density Testing Laboratory Testing Compressive Strength Testing of Grout Prisms Concrete Reinforcement Observations Concrete Reinforcement Compressive Strength Testing of Mortar Trip Charge Adhesive Anchors Field - Inspection & Observation Trip Charge Trip Charge Masonry Sample Pick Up Compressive Strength Testing of CMU Blocks Sample Pickup Masonry Field Testing Laboratory Testing Concrete Curing and Compressive Strength Testing Laboratory Testing VIII-09 CMT04 90.00 hours 150.00$ 13,500.00$ 15 trips at 6.00 hours each 2160 15 trips 60.00$ 900.00$ Subtotal 14,400.00$ CMT04 20.00 hours 150.00$ 3,000.00$ 8 trips at 2.50 hours each 2160 8 trips 60.00$ 480.00$ Subtotal 3,480.00$ CMT80 10.00 hours 215.00$ 2,150.00$ CMT70 40.00 hours 175.00$ 7,000.00$ CMT90 1.00 hours 95.00$ 95.00$ CMT80 1.00 hours 275.00$ 275.00$ Subtotal 9,520.00$ 20,800.00$ 3,780.00$ 4,725.00$ 29,020.00$ 8,260.00$ 2,790.00$ 14,400.00$ 3,480.00$ 9,520.00$ 96,775.00$ Princilpal Engineer Structural Steel Estimated Total Asphalt Pavements Concrete Reinforcement Concrete Masonry Aggregate and Soils Trip Charge Project Assistant Project Administrator Adhesive Anchors Waterproofing Project Engineer/Manager Project Supervision, Review and Management Project Supervision, Review and Management Inspection and Testing Project Summary Field - Inspection and Testing Waterproofing Thickness Testing and Inspection Trip Charge Assumptions 1. All fabrications shops are certified and therefore no plant or shop inspections would be required. 2. Testing of nonstructural concrete toppings will not be required. 3. No air infiltration testing, or water penetration testing will be required on windows, doors, or barriers. 4. We assume grout testing can be conducted with cardboard prism forms. 5. Rebar inspections will be performed immediately prior to concrete placement and additional trips will not be required. Structural Steel VIII-09 WSB Unit Test Type/Material Minimum Required Testing Rate Quantity of Material Minimum Tests Probable Tests Cost Per Test Minimum Cost Probable Cost 3025 Aggregate Base Random Sampling:> 250 CY (CV) or 500 Tons and < 2000 CY (CV) or 4000 Tons. Material is a minimum of one lot. Test two random samples from each lot and average.> 2000 CY (CV) or 4000 Tons. Divide into lots with lot size no greater than 2000 CY (CV) or 40 4400 T 4 5 $165.00 $660.00 $825.00 WSB Unit Test Type/Material Minimum Required Testing Rate Major Soil Types Minimum Tests Probable Tests Cost Per Test Minimum Cost Probable Cost 3260 Proctor Test 1 / Major soil type. Additionally, one for each granular material, if using specified density.SubgradeTrench Backfill 5 7 $250.00 $1,250.00 $1,750.00 WSB Unit Test Type/Material Minimum Required Testing Rate Quantity of Material Minimum Tests Probable Tests Cost Per Test Minimum Cost Probable Cost 3500 Aggregate Base 1 DCP tests per 500 CY (CV) or 1 per 1000 Tons.If test rolled, 1 test / 1,500 CY (CV) or 3000 Tons.4400 T 5 7 $55.00 $275.00 $385.00 3510 Structures and Longitudinal Trenches (Sidewalk/Trails/Watermain/Storm Sewer/Sanitary Sewer/Retaining Walls): 1 test per 500 feet of each structure length per every 2 feet of fill. Watermain: 4495 LF (27)Storm Sewer: 790 LF (7)34 43 $40.00 $1,360.00 $1,720.00 3510 Subgrade Preparation: 1 test per 25 road stations.100% proctor density 44 RDST 2 3 $40.00 $80.00 $120.00 WSB Unit Test Type/Material Minimum Required Testing Rate Quantity of Material Minimum Tests Probable Tests Cost Per Test Minimum Cost Probable Cost 3250 Aggregate Base 1 / 1,000 CY up to 10 maximum.For Quality Compaction: Test as directed by Engineer.4400 T ~ 2420 CY 3 3 $20.00 $60.00 $60.00 3250 Subgrade Preparation 1 per 25 Road StationsFor Quality Compaction: Test as directed by Engineer.44 RDST 2 2 $20.00 $40.00 $40.00 WSB Unit Test Type/Material Minimum Required Testing Rate Number of Sources Minimum Tests Probable Tests Cost Per Test Minimum Cost Probable Cost 4030 Aggregate BaseRecycled/Salvaged/ReclaimedBitumen content At the discretion of the Engineer.Imported 0 1 $190.00 $0.00 $190.00 WSB Unit Test Type/Material Minimum Required Testing Rate Quantity of Material Minimum Tests Probable Tests Cost Per Test Minimum Cost Probable Cost 2040 Concrete Testing 1 / 100 CY / mix type / day(1 set of 4 cylinders)*Field Cure Cylinders = Additional. Casted Upon Request* 4" Walk: 14 CY6" Walk: 15 CYB618: 290 CYB624: 22 CY6" Driveway: 82 CY7" Valley Gutter: 6 CY 8 13 $160.00 $1,280.00 $2,080.00 Total Minimum Cost for Section $190.00 Total Probable Cost for Section Total Minimum Cost for Section $0.00 Aggregate Quality Non-Granular Materials $660.00 $825.00 $1,750.00 Total Probable Cost for Section $2,225.00 $1,715.00 $100.00 $100.00 Compaction Testing - Nuclear Density Gauge and Dynamic Cone Penetrometer Proctor Test Moisture Content Test $1,250.00 Central Water Treatment plant - Raw Watermain Gradation Testing Total Minimum Cost for Section Total Probable Cost for Section City of Hastings R-024226-000 Construction Materials Testing Estimate of Costs (2024 SALT) Total Probable Cost for Section Total Minimum Cost for Section $1,280.00 Total Minimum Cost for Section Total Probable Cost for Section Concrete Testing Total Minimum Cost for Section Total Probable Cost for Section $2,080.00 VIII-09 WSB Unit Test Type/Material Minimum Required Testing Rate Quantity of Material Minimum Tests Probable Tests Cost Per Test Minimum Cost Probable Cost 4090 Verification Testing - MnDOT Gyratory Mix Properties 1 / mix type / day 2 3 $650.00 $1,300.00 $1,950.00 4080 Compaction / Density Testing Per Project Special Provisions 7 7 $65.00 $455.00 $455.00 WSB Unit Test Type/Material Minimum Required Testing Rate Number of Sources Minimum Tests Probable Tests Cost Per Test Minimum Cost Probable Cost 3253 Topsoil Material - Gradation, Hydrometer, Organic Content, pH As directed by the Engineer Loam Topsoil Borrow820 CY 0 1 $415.00 $0.00 $415.00 WSB Unit Project Charges Rate ($)Quantity CMT02 Field Technician Time 110 87.5 2140 Trip Charge 80 53 $6,760.00 $9,990.00 CMT01 Sample Pick-Up Time 95 36 CMT90 Project Administration 95 2 CMT70 Project Assistant 175 14 CMT80 Project Engineer 215 6 $1,290.00 $9,625.00 $3,420.00 $190.00 Subtotal Bituminous Testing Total Minimum Cost for Section $1,755.00 9.5W(3,C): 1910 T12.5NW(3,B): 1200 T Small Quantity:4," 9.5W93,C): 115 T3" Walk: 11 T Total Estimated Minimum Cost $27,975.00 Total Estimated Probable Cost $31,205.00 $2,450.00 Miscellaneous Testing Total Minimum Cost for Section $0.00 Total Probable Cost for Section $415.00 Total Probable Cost for Section $2,405.00 Field and Overhead Subtotal $21,215.00 Testing Subtotal(minimum-probable)$6,760.00 - $9,990.00 $4,240.00 VIII-09