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Home My WebLink AboutVIII-13 Adopt-a-Street Program Guidelines & Authorize Hastings Environmental Protectors (HEP) to Adopt a Portion of 10th Street EastCity Council Memorandum To: Mayor Fasbender & City Council Members From:Cody Mathisen –City Engineer Date:August 4, 2025 Item:Approve New Adopt-a-Street Program Guidelines & Adoption of 10th Street East to Hastings Environmental Protectors (HEP) COUNCIL ACTION REQUESTED Council is requested to approve the proposed Adopt-a-Street program guidelines and the adoption of 10th Street East from Progress Drive to 18th Street East by Hastings Environmental Protectors (HEP). BACKGROUND INFORMATION Hastings Environmental Protectors (HEP)has historically volunteered to clean the section of 10th Street East between Progress Drive and 18th Street East. HEP recently approached the City requesting to formally adopt this stretch with recognition signage, similar to programs operated by MnDOT, counties, and neighboring cities. As the City currently does not have an Adopt-a-Street program, staff presented the request to the Operations Committee on June 30, 2025. The Committee supported the request, contingent on HEP covering the costs of this signage. Staff was also directed to create standard terms and conditions that would apply to both this and future adoption requests. Attached are the proposed program guidelines that staff has developed which are modeled after the City of Hastings existing Adopt-a-Park program as well as best practices from similar local initiatives. Key program terms include: •Street segments will be adopted on a first-come, first-served basis •Segments requested for adoption must meet certain eligibility requirements (i.e. non-residential streets) •Adoption shall be a minimum two-year commitment •Segments must be at least 1/2 mile in length •Clean-up of adopted segment is required at least twice per year •Volunteers supply and dispose of their own trash bags •Up to two personalized signs (purchased by the adopting group) will be installed by Public Works STAFF RECOMMENDATION Staff recommends that the City Council approve the Adopt-a-Street program guidelines and the attached resolution allowing HEP to adopt 10th Street East between Progress Drive and 18th Street East. FINANCIAL IMPACT If approved by Council, the financial impact to the City is minimal.If approved, HEP will be responsible for the costs of all sign materials and Public Works will perform the sign installations when the materials arrive. ATTACHMENTS •Proposed Adopt-a-Street Program Guidelines •Resolution: Hastings Environmental Protectors Adoption of 10th Street East VIII-13 City of Hastings 101 Fourth Street East Hastings, MN 55033-1955 Phone: 651-480-2350 www.hastingsmn.gov Adopt-A-Street Program City of Hastings –Public Works Department What is Adopt-A-Street? This volunteer program provides the opportunity for community members to assist in keeping our streets as clean as possible. The Adopt-A-Street program is a good way for your organization, business, or group to become actively involved with the community. Why Get Involved? •Enhance Community Aesthetics:Litter-free streets improve the appearance of our neighborhoods and welcome residents and visitors alike. •Protect Natural Resources:Keeping debris out of storm drains and waterways helps protect our rivers and other local ecosystems. •Pride and Recognition:Participation fosters a sense of ownership and community engagement.Groups will be recognized with a personalized sign. Program Highlights: •Street segments are chosen on a first-come, first-served basis. •The Adopt-A-Street group agrees to a minimum two-year commitment. •Segments to be adopted must be a minimum of one-half mile of roadway. •You commit to cleaning up your adopted street segment a minimum of two times during the year –preferably spring and fall. •Volunteers are responsible for picking up litter only. •Volunteers are responsible for supplying their own trash bags and disposing of trash collected. •Up to 2 personalized signs (paid for by the adopting group) will be installed at the adopted street location VIII-13 City of Hastings 101 Fourth Street East Hastings, MN 55033-1955 Phone: 651-480-2350 www.hastingsmn.gov Additional Adopt-A-Street Sign Guidelines: The City will install up to 2 signs to recognize the group's cleanup efforts. To qualify for a posted adoption sign, the group must also agree to the following: •Adopting group shall pay for the cost of signs.Estimated cost for 2 signs is $100-$125. •Adopt-A-Street signs may not promote any message,whether political, social, or advertising.Additional restrictions include: o No messages, special lettering, or additional colors. o No business logos, product names, slogans, or business addresses. •The City of Hastings reserves the right to deny or edit names that are too long or controversial. When you are ready to clean up your adopted street segment, or have completed a clean-up, please call to notify the Hastings Public Works Department at 651-480-6185. Safety Guidelines: General •Children under 16 must be supervised by an adult. •Work only during daylight hours and in good weather. •Stay with your team and face oncoming traffic whenever possible. •Work on one side of the street at a time; cross only at designated crosswalks. Clothing & Equipment •Wear bright clothing (preferably high-visibility vests), sturdy shoes, and work gloves. •Do not wear headsets, use power equipment,or apply any chemicals to the area. Hazards & Waste •Avoid poison ivy, noxious weeds, and areas with recent herbicide application. •Never open any containers or pick up other potentially hazardous items (e.g., needles, sharp objects, weapons, animals). •If you find something hazardous, contact Public Works immediately. Conduct •Do not block roads, sidewalks, or trails. •Stay alert and be prepared to move out of the way if needed. VIII-13 City of Hastings 101 Fourth Street East Hastings, MN 55033-1955 Phone: 651-480-2350 www.hastingsmn.gov Adopt-A-Street Program APPLICATION Group Name:____________________________________________________________________ Group Contact Name:____________________________________________________________ Mailing Address:_________________________________________________________________ City, State, Zip:__________________________________________________________________ Phone Number:__________________________________________________________________ Email Address:___________________________________________________________________ Group Name to be placed on Sign (Limit 20 characters per line, adhering to guidelines above): ____________________________________________________________________________________ Preferred Adoption Site (1st Choice)(Minimum 1/2 mile in length): ____________________________________________________________________________________ Preferred Adoption Site (2nd Choice)(Minimum 1/2 mile in length): ____________________________________________________________________________________ Estimated # of Participants:_______________________________________________________ VIII-13 City of Hastings 101 Fourth Street East Hastings, MN 55033-1955 Phone: 651-480-2350 www.hastingsmn.gov Adopt-A-Street Program STATEMENT OF AGREEMENT The City of Hastings reserves the right to refuse, cancel or revise this agreement if in its sole judgment the nature of the adopting group is political, controversial or in questionable taste or if the group is not meeting the terms of this agreement. By signing this agreement, the group acknowledges the nature of the work and agrees to comply with the terms and conditions herewith to the satisfaction of the City of Hastings. Except for negligent acts of the City of Hastings, its Agents and employees, the Volunteers or their agents shall assume all liability for, and hold the City of Hastings, its agents and employees harmless from any and all claims for damages, actions or causes of action arising out of the work to be done herein. Any and all volunteers of the group or other persons engaged in the performance of any work or service performed under this agreement shall not be considered employees of the City of Hastings, and any and all claims that may or might arise under the Workers' Compensation Act of Minnesota and on behalf of said employees or other persons while so engaged, and any and all claims made by any third party of the group's volunteers or other persons while so engaged on any of the work or services to be rendered shall in no way be the obligation or responsibility of the City of Hastings. Signature of Group Representative: ______________________________________________________________ Print Name: __________________________________________________ Date:________________________________________________________ Please return this form: In Person:Hastings Public Works 1225 Progress Drive Hastings, MN 55033 Email: cmathisen@hastingsmn.gov VIII-13 CITY OF HASTINGS DAKOTA COUNTY,MINNESOTA RESOLUTION NO. RESOLUTION FOR ADOPTING A STREET –HASTINGS ENVIRONMENTAL PROTECTORS 10TH STREET EAST BETWEEN PROGRESS DRIVE AND 18TH STREET WHEREAS, the City of Hastings recognizes and thanks Hastings Environmental Protectors (HEP) for their past volunteer efforts to remove litter along 10th Street East, and WHEREAS, HEP has requested the ability to signify their efforts with formal Adopt-a-Street signage, and WHEREAS, City Staff has developed program guidelines by which HEP may submit to and follow to satisfy this request to adopt a City Street. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS: 1.10th Street East between Progress Drive and 18th Street will be signed in each direction as being adopted by Hastings Environmental Protectors (HEP) upon agreement to the City of Hastings terms and conditions for the Adopt-a-Street Program. ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA, THIS 4th DAY OF AUGUST, 2025 Ayes: Nays: Mary D. Fasbender, Mayor ATTEST: Kelly Murtaugh, City Clerk SEAL VIII-13