HomeMy WebLinkAbout4 - SUP Cannabis - 2324 Vermillion St
Planning Commission Memorandum
To: Planning Commission
From: Amelia Thibault, Community Development Intern
Date: July 28, 2025
Item: Public Hearing – Special Use Permit (SUP) – Cannabis Retail Sales – Steve Anevski-
2324 Vermillion St
REQUEST
The Planning Commission is asked to take the following actions related to the Special Use
Permit (SUP) application of Steve Anevski to conduct cannabis retail sales on property owned by
Eljin Properties LLC located at: 2324 Vermillion St., Hastings MN.
1) Hold a public hearing.
2) Review the SUP application and provide a recommendation to the City Council.
BACKGROUND INFORMATION
Cannabis Retail vs. Lower Potency Hemp Edible
On December 2, 2024 the City Council adopted an ordinance amendment for cannabis and
lower-potency hemp edible uses. The ordinance established parameters for retail sales,
manufacturing, and wholesaling of cannabis products. Regulations for lower-potency hemp
edible uses (which were established by the Council in November 2023) were further clarified.
“Cannabis Businesses” in the 2023 code are now classified as lower-potency hemp edible
uses and subject to potency limits. Special Use Permits issued for cannabis retail
businesses in 2024 are now classified as “lower-potency hemp edible” businesses.
Issuance of SUP Does Not Guarantee Right to Operate
The following actions are necessary prior to operating a retail cannabis business:
• Special Use Permit from the City – Necessary to demonstrate compatibility with the
City’s Zoning Code on the general licensing application through the Minnesota Office of
Cannabis Management (OCM).
• License from OCM – Hastings City Code 117.07, Subd. D – Cannabis Business
Registration Approval, states registration will be approved by the City Council if the
applicant “has a State License issued by OCM for the business requested”. Preliminary
approval of a state license does not meet the requirements of obtaining a State License
required by Hastings City Code. License applications will not be considered for
registration until State License requirements are complete.
• Registration with the City – Chapter 117 of the City Code regulates registration through
the City Clerk’s office. The Ordinance only allows one retail cannabis business within the
City. The first application for registration fully meeting the requirements of Hastings City
Code Chapter 117.07 – Approval, will be considered for registration by the City.
Notification and Public Hearing
Notification of the request was mailed to all property owners within 350 feet. The notice included
an invitation to the Planning Commission public hearing. Staff have not received any comments
at this time.
Comprehensive Plan Classification
The 2040 Comprehensive Plan designates the property as commercial. The proposed use is
consistent with the plan.
Zoning Classification
The property is C-3 Community Regional Commerce. The C-3 District allows for cannabis
retailers as a special use.
Adjacent Zoning and Land Use
Direction Property Use Zoning Comp Plan
North Subway C-3 Commercial
East Vermillion St. / Coratel Inn C-2 Commercial
South Residential R-2 Residential
West Residential R-2 Residential
Existing Condition
The selected site is owned by Eljin Properties LLC and was previously the site of the Old Mill
Pawn Shop.
SPECIAL USE PERMIT REVIEW
Background
Hastings City Code Chapter 155.30, Subd. C.10 – allows cannabis retailers as a “special use”
within the C-3 Zoning District, subject to the requirements of 155.07, Subd. J.5 as follows:
5. Performance Standards. All cannabis businesses must comply with the following:
a. Retail sales of cannabis and lower-potency hemp edible products are permitted from 10:00
a.m. to 9:00 p.m., seven days a week. Retail sales of lower-potency beverages associated
with an on-sale or off-sale liquor license are permitted during the hours of operation of the
associated liquor license.
b. No cannabis use shall be allowed as part of any Adult Use Establishment business, as
defined in City Code Section 114.21.
c. Cannabis uses cannot violate City Code Chapter 95 regarding public nuisances.
d. Distance Restrictions. Distances from a cannabis use or lower-potency hemp edible use are
measured from the storefront of a retail use and from the property line of all other cannabis
uses and shall comply as provided below.
(1) There must be at least one thousand feet (1,000’) between each cannabis use.
(2) The location of the use must be located:
(a) More than five hundred feet (500’) from a school as measured from property line
of the school to the use;
(b) More than five hundred feet (500’) from a residential treatment facility, as
measured from the property line of the facility to the use;
(c) More than five hundred feet (500’) from an attraction within a public park that is
regularly used by minors, such as, but not limited to a playground, athletic field,
athletic court, picnic area or restrooms, pavilion or park building, disc golf
features, as each is measured from the location of the public park attraction to the
use. However, such distance restrictions shall not extend across Highway 61 or
Highway 55 but shall terminate if it intersects with such highways.
(d) All buildings used for manufacturing, production, testing, processing, or
warehousing of cannabis must be setback a minimum of five hundred feet (500’)
from a residential zoning district or residential use as measured from the property
line of the cannabis use to the property line of the nearest residential zoning district
or residential use.
(3) Exceptions to distance restrictions:
(a) Lower-potency hemp edible retail uses shall be five hundred feet (500’) from other
lower-potency hemp edible retail uses and five hundred feet (500’) from all other
cannabis uses but otherwise shall be exempt from the distance requirements in
City Code 155.07.J.5.e.(2).
(b) On-sale and off-sale liquor establishments selling lower-potency beverages and
that have a lower-potency hemp edible City Registration and State License shall
be exempt from the distance requirements in City Code 155.07.J.5.e.(1) and
155.07.J.5.(2) and they do not count against other uses for purposes of City Code
155.07.J.5.e.(1).
(c) Cannabis retail uses located east of Vermillion Street and north of 4th Street and
west of Bailey Street in the DC Downtown Core or C-3 Community Regional
Commerce zoning districts shall be exempt from the distance requirements of City
Code 155.07.J.5.e.(2)(c).
(d) Cannabis cultivation uses shall comply with the distance requirements in City
Code 155.07.J.5.e.(1) but shall be exempt from the distance requirements in City
Code 155.07.J.5.e.(2).
e. Signs must comply with the standards in City Code 155.08 for the relevant zoning district
in which the business is located, except for the following:
(1) No cannabis use shall have more than two (2) signs;
(2) Blinking, moving, and flashing signs that are visible from the exterior of the building
are prohibited;
(3) No lower-potency hemp edible use shall advertise the lower-potency hemp edible
products on more than one (1) exterior sign;
(4) No interior sign shall be visible from the exterior of the building.
f. Cannabis uses must meet the minimum parking requirements for each type of use as stated
in City Code for that use, for example, retail must meet the retail requirements,
manufacturing must meet the manufacturing parking requirements. If there is a
combination of uses at the same location, the use that requires the largest number of spaces
must be met.
g. A security plan must be submitted to and approved by the Chief of Police to address
security issues in order to protect the public health, safety, and general welfare. The
security plan must include, but is not limited to, addressing issues surrounding parking,
traffic, securing monetary transactions, building security and alarm systems both internal
and external, screening, lighting, window and door placement, landscaping, and hours of
operation.
Analysis
• The site meets the 1,000-foot minimum distance requirement between retail cannabis
uses.
• The site meets the 500-foot minimum distance requirement from lower-potency hemp
edible businesses.
• The site is more than 500 feet from a school, and residential treatment facility.
• The site is more than 500 feet from a playground, athletic field, athletic court, picnic area
or restrooms, pavilion or park building, or disc golf.
• A preliminary security plan has been approved by the Chief of Police.
Special Use Permit Requirements
Special Use Permit review is outlined in Chapter 30.02, Subd. E.2.b.5 of the City Code and
subject to adherence to the following (staff analysis appears in red). Review is based on the
Concept Plan and may be subject to change during a future Site Plan Application.
1. Ingress and egress to property and proposed structures thereon with particular reference to
automotive and pedestrian safety and convenient traffic flow and control, and access in
case of fire or catastrophe; Ingress and egress to the property will be unchanged and is
served by Highway 61 and 25th St W. The sale of cannabis products on site will not require
changes to ingress and egress.
2. Off-street parking and loading areas where required, with particular attention to division
(E)(2)(b)5.a. above, and the economic, noise, glare, or odor effects of the special use on
adjoining properties and properties generally in the district; Proposed parking and loading
is adequate. The property is connected to a shared parking lot and surrounded by other
commercial uses.
3. Refuse and service areas, with particular reference to items divisions (E)(2)(b)5.a. and
(E)(2)(b)5.b. above; The sale of cannabis products will not increase the need for refuse
areas.
4. Utilities, with reference to locations, availability, and compatibility; Utility service is
adequate and will not change with cannabis sales.
5. Screening and buffering with reference to type, dimensions, and character; Screening and
buffering is adequate and will not change with cannabis sales.
6. Signs, if any, and proposed exterior lighting with reference to glare, traffic safety,
economic effect, and compatibility and harmony with properties in the district; No cannabis
use shall have more than two signs, blinking and flashing signs are prohibited, and interior
signs may not be visible from the exterior of the building.
7. Required yards and other open space; Yards and open space are included on the Concept
Plan.
8. General compatibility with adjacent properties and other properties in the district. Property
abuts commercially zoned properties to the North, residential to the West and South and
HW 61 to the East.
Recommendation
Approval of the Special Use Permit is recommended subject to the following requirements:
1) Obtaining a license for retail cannabis sales through the Minnesota Office of Cannabis
Management (OCM)
2) Registering the license for retail cannabis sales with the Hastings City Clerk’s Office.
3) Adherence to Hastings City Code Chapter 117 – Cannabis Businesses and Chapter
155.07, Subd. J – Cannabis Businesses.
4) Retail sales of cannabis are allowed from 10:00am to 9:00pm only.
5) Cannabis use cannot violate City Code Chapter 95 regarding public nuisances.
6) The cannabis use shall have no more than two signs
7) Blinking, moving, and flashing signs that are visible from the exterior of the building are
prohibited.
8) No interior sign shall be visible from the exterior of the building.
9) Approval shall not be implied as preference of or granting permission to operate a retail
cannabis facility in conjunction with OCM licensing and City registration.
10) Approval of the Security Plan by the Hastings Chief of Police.
11) Approval is subject to a one-year Sunset Clause; if significant progress is not made towards
construction of the proposal within one year of City Council approval, the approval is null
and void.
Attachments
• Location Map
• Preliminary Security Plan
• Application
LOCATION MAP
SITE PICTURE
Security Plan
Retail-Only Cannabis Microbusiness
2324 Vermilion Street, Hastings, MN 55033
Applicant: Rybolt Wellness LLC
1. Legal Framework & Regulatory Alignment
(Compliant with Minn. Stat. §342.37; Hastings Code §155.07(J); Dakota County public safety
ordinances)
Pursuant to Minnesota Statutes Chapter 342, Hastings City Code §155.07(J), Hastings Chapter 30.02, and
applicable Dakota County ordinances, Rybolt Wellness LLC has developed and will maintain a robust and
fully compliant security plan for its retail cannabis operation at 2324 Vermilion Street.
This plan adheres to all current Minnesota Office of Cannabis Management (OCM) rules and incorporates
crime-prevention best practices, comprehensive electronic surveillance, staff training protocols, restricted
access systems, and secure product handling measures.
All infrastructure, technology, and protocols are structured to ensure ongoing compliance with:
● State regulatory standards as set forth by the OCM
● City of Hastings ordinances and zoning requirements
● Dakota County public safety regulations
Security procedures will be reviewed quarterly and updated immediately upon any change in statute,
ordinance, or OCM administrative rule.
2. Site Overview & Room-by-Room Functional Breakdown
(Compliant with Minn. Stat. §342.37, Subd. 4; Hastings Code §155.07(J)(2); OCM design standards)
The retail micro business layout has been designed to facilitate controlled access, efficient workflows, and
total surveillance coverage. Below is a full operational and security description of each designated space
within the building:
657 – Entry Vestibule (44 sq. ft.)
Purpose: Public access checkpoint
Access: Customers
Protocols:
● All customers must present a valid government-issued ID.
● Security staff verify ID using electronic scanning devices.
● Entry is denied to any individual under 21 years of age.
● A ceiling-mounted HD camera records all activity at the door.
● Entry logs reviewed weekly for anomalies.
658 – Exit (44 sq. ft.)
Purpose: Controlled egress
Access: Customers
Protocols:
● Exit-only door with magnetic alarm sensor.
● Monitored via surveillance camera.
● Staff are not permitted to enter through this door.
● Door is ADA-compliant and meets all fire safety code requirements.
656 – Main Sales Floor (847 sq. ft.)
Purpose: Retail point-of-sale and customer access
Access: Customers and authorized budtenders
Protocols:
● Cannabis products displayed in tamper-proof, non-self-serve cases.
● POS terminals include silent duress buttons.
● Continuous surveillance coverage with high-definition IR cameras.
● Customers are always within line of sight of staff.
655 – Staff Sales Room (579 sq. ft.)
Purpose: Product staging between vault and sales floor
Access: Authorized inventory personnel
Protocols:
● Access restricted by badge authentication.
● All product movements are logged in METRC and verified via camera footage.
● No customer access permitted.
● Area covered by 24/7 surveillance camera.
654 – Secure Cannabis Vault (606 sq. ft.)
Purpose: Long-term cannabis inventory storage
Access: General Manager, Inventory Manager
Protocols:
● Constructed with reinforced vault wall panels.
● Access controlled via dual-authentication (badge + keypad).
● IR-enabled camera captures full view of room.
● Inventory reconciled daily; access logs maintained and reviewed weekly.
● Vault key codes rotated monthly.
653 – Delivery Intake Room (57 sq. ft.)
Purpose: Secure delivery and intake of cannabis product
Access: Licensed transporters, Inventory Team
Protocols:
● Rear entry used only by scheduled, OCM-authorized vendors.
● Staff verify all manifests and scan products into METRC upon intake.
● No products enter via the front of the house.
● The room is under full camera surveillance.
● Entry limited to specific hours and locked at all other times.
652 – Employee Break Room (247 sq. ft.)
Purpose: Staff meals, rest, and sanitation
Access: All employees
Protocols:
● Badge access required; surveillance used for safety only.
● Cannabis products are prohibited inside at all times.
● Security and emergency SOPs posted in plain view.
● The room is cleaned and inspected daily.
651 – Cash Management Room (41 sq. ft.)
Purpose: Secure cash counting and storage
Access: Finance Lead, General Manager
Protocols:
● Duress button located under desk.
● Secure safe bolted to the floor.
● Camera coverage from multiple angles.
● Daily reconciliation of POS drawers with logbook entries.
● Weekly armored pickup with manifest verification.
650 – IT & Infrastructure Room (41 sq. ft.)
Purpose: Secure data and surveillance server room
Access: IT Admin, Security Manager
Protocols:
● Badge access limited to 3 individuals.
● Houses surveillance NVR, camera power supplies, access control backups, and METRC server.
● AES-256 encrypted cloud backup of all video, logs, and ID entries performed daily.
● Room climate-controlled and alarmed.
649 – Security Surveillance Room (81 sq. ft.)
Purpose: Central command and incident management
Access: Security Manager and trained designees
Protocols:
● Live camera feed monitor wall.
● Alarm system panel with panic signal reset.
● Digital incident log accessible and updated daily.
● Contact information for local law enforcement and emergency responders posted.
645 – Administrative Office (97 sq. ft.)
Purpose: General management and compliance operations
Access: General Manager, Compliance Officer
Protocols:
● Used for debriefs, compliance review, and secure file storage.
● Badge-only entry.
● Sensitive documentation locked in a fireproof cabinet.
● Incident reports and training records archived here and backed up digitally.
648 – Unisex Restroom (60 sq. ft.)
641 – Unisex Restroom (58 sq. ft.)
Purpose: ADA-compliant bathrooms for customers and staff
Access: Public and employees
Protocols:
● No cannabis products allowed.
● Maintained and sanitized multiple times daily.
● Corridors leading to restrooms monitored via hallway cameras.
646 – Electric Room (62 sq. ft.)
Purpose: Electrical, HVAC, and mechanical systems
Access: Licensed maintenance staff only
Protocols:
● Locked at all times.
● Camera positioned outside for access visibility.
● No cannabis product, staff break use, or IT access permitted.
● Entry permitted only via logged maintenance request.
3. Access Control
(Compliant with Minn. Stat. §342.37; Hastings Code §155.07(J)(5); OCM Rule Part 5610.0900)
Rybolt Wellness LLC will implement a layered access control system to ensure that only authorized
individuals are permitted into secure or restricted areas of the facility. All customers must pass through
the Entry Vestibule (657), where age verification is performed via government-issued ID and electronic
scanner. No person under the age of 21 is permitted to enter the premises under any circumstances.
Employees are issued RFID-enabled badge credentials based on their job function. These credentials
control access to specific rooms using magnetic strike doors, and access permissions are reviewed
monthly by the Compliance Officer. All restricted doors are alarmed, and activity is logged in an
electronic access control system backed up daily.
Master override codes are held only by executive leadership and stored securely in Room 645. Any lost or
compromised credentials must be reported immediately and deactivated in the system. If suspicious
access is detected, the system will automatically alert the Security Manager for follow-up and reporting.
Emergency egress doors remain locked from the outside but can be opened from within using fail-safe
crash bars in compliance with fire code. These doors are alarmed and monitored via surveillance to
prevent unauthorized entry.
4. Surveillance & Monitoring
(Compliant with Minn. Stat. §342.37, Subd. 6; Hastings Code §155.07(J)(6); OCM Rule Part 5610.0900)
The entire facility will be monitored by a state-of-the-art surveillance system to ensure complete visibility
and evidence integrity across all critical operations. All entrances, exits, sales zones, storage areas,
hallways, restricted access rooms, and parking lots are equipped with HD (1080p), infrared-capable (IR)
surveillance cameras.
The surveillance system records continuously at a minimum frame rate of 20 FPS. Video is stored both
locally in Room 650 and backed up to an encrypted cloud storage system. Footage retention exceeds the
required 90-day minimum, with high-priority footage archived for up to one year as needed for
investigations or audit preparation.
Surveillance is actively monitored in Room 649 (Security Room) by trained staff during all hours of
operation. Monitoring logs are reviewed weekly. Any system outage, obscured camera, or suspicious
incident automatically triggers an alert to the Security Manager, who must initiate corrective action and
document all findings.
Quarterly maintenance is conducted to inspect camera alignment, IR functionality, lens clarity, time
synchronization, and storage system redundancy.
5. Intrusion Detection & Alarm Systems
(Compliant with Minn. Stat. §342.37, Subd. 7; Hastings Code §155.07(J)(6)(c); OCM Rule Part
5610.0900, Subp. 4)
All critical areas, including the vault, sales floor, IT room, and access doors are protected with a
commercial-grade intrusion detection system. Components include motion detectors, glass-break sensors,
door contacts, and vibration sensors linked to the facility’s alarm panel in Room 649.
Duress buttons are discreetly installed under each POS station, inside the Cash Management Room (651),
and in the Administrative Office (645). Activation sends a silent alarm to local law enforcement and our
UL-certified 24/7 monitoring service.
The alarm panel supports secure remote access by authorized managers to arm/disarm the system. All
activity is logged and stored digitally. Each month, intrusion devices are tested manually and results are
logged in a verification binder maintained in Room 645.
If an intrusion occurs during off-hours, designated personnel are immediately notified via SMS and email,
and law enforcement is dispatched. After any alarm event, camera footage is reviewed within 24 hours
and preserved for internal review and/or law enforcement submission.
6. Lighting & Visibility
(Compliant with Hastings Code §155.07(J)(8); CPTED design principles; Minn. Stat. §342.37)
The facility lighting system has been designed following Crime Prevention Through Environmental
Design (CPTED) principles to deter criminal behavior, ensure staff and customer safety, and enable
high-quality video capture at all times.
Exterior lighting includes motion-activated LED floodlights with IR compatibility for camera night
vision, positioned around the parking lot, rear delivery access, perimeter fencing, and all entrance points.
These lights ensure full coverage and are integrated with the surveillance system to reduce blind spots.
Interior lighting remains continuously active in sales and surveillance zones during hours of operation and
shifts to security lighting after hours. Backup lighting systems are in place to maintain visibility during
power outages.
Annual lighting assessments will be conducted to evaluate illumination levels, bulb functionality, and IR
reflectivity to ensure continued compliance with local codes and optimal camera visibility.
7. Parking & Traffic Flow
(Compliant with Hastings Code §155.07(J)(7); Minn. Stat. §342.37; ADA parking regulations)
The site contains adequately marked and striped parking spaces, including designated ADA-accessible
stalls. Parking layout complies with City of Hastings zoning requirements and state ADA regulations.
Exterior signage guides vehicles toward the entrance, with clear directional arrows and “No Loitering”
signs posted.
Customer access is limited to the front vestibule, and deliveries are routed to a separate rear entrance.
Commercial delivery vehicles have a dedicated turnaround space and unloading area that remains locked
outside of scheduled delivery windows.
All parking areas and traffic pathways are monitored by fixed exterior cameras. Snow removal, line
repainting, and hazard inspections are performed seasonally to ensure safe access for customers, vendors,
and emergency responders.
Pedestrian pathways from parking to entry doors are illuminated, ADA-accessible, and visible from the
surveillance monitoring room. Curb ramps and warning striping are installed where appropriate.
8. Product Storage & Inventory Control
(Compliant with Minn. Stat. §342.41; Hastings Code §155.07(J)(3); OCM Inventory Requirements)
All cannabis products are received, stored, staged, and sold in a closed-loop system monitored via
METRC integration, digital logs, and camera footage. All incoming deliveries arrive through the secured
Delivery Intake Room (653), where manifest verification and barcode scanning are conducted before
products are accepted.
Products are transferred immediately to the Vault (654), which is constructed of reinforced materials and
monitored 24/7. The Vault is accessible only by dual-authenticated staff (e.g., Inventory Manager and
General Manager). Access to this room is logged in METRC and verified through badge entry and camera
review.
When products are staged for sale, they are transferred from the Vault to Staff Sales (655), and then to the
Main Sales Floor (656) under supervision. All internal product movements are barcode-verified, and
timestamps are cross-referenced with surveillance footage.
Inventory counts are conducted daily with METRC reconciliation. Weekly variance reports are submitted
to the Compliance Officer and reviewed for anomalies. Any discrepancy not resolved within 24 hours is
escalated and, if necessary, reported to OCM.
9. Employee Training & SOPs
(Compliant with Minn. Stat. §342.41, Subd. 2; Hastings Code §155.07(J)(4); OCM Personnel
Requirements)
Rybolt Wellness LLC is committed to ensuring all employees are properly trained in cannabis retail
operations, safety, security, compliance, customer service, and emergency response protocols. All training
will be conducted in accordance with Minnesota Statutes Chapter 342, Hastings City Code §155.07(J)(4),
and OCM best practices.
Training is conducted onsite in Room 652 (Break Room), with supplemental modules administered via
digital platform. All completed training is logged in the employee’s personnel file, with certifications
stored both digitally and in physical format within Room 645 (Administrative Office) and backed up in
Room 650 (IT Room).
A. Onboarding Training (Mandatory for All New Employees – 8 Hours Minimum)
Timing: Must be completed before first unsupervised shift
Conducted By: General Manager and Director of Compliance
Training Modules:
● Cannabis Security Compliance: Overview of MN OCM regulations and Hastings-specific
requirements
● Facility Orientation & Floor Plan Familiarization: Walkthrough of all rooms, surveillance zones,
panic buttons, emergency exits
● Access Control Protocol: Badge use, reporting lost credentials, emergency overrides
● ID Verification: Valid ID types, electronic scanning, handling fake IDs
● Point-of-Sale (POS) Security SOP: Opening/closing registers, safe drops, duress procedures
● Inventory Chain-of-Custody: METRC scanning, product movement logs, discrepancy reporting
● Emergency Response & Evacuation: Robbery, fire, medical emergency protocols
● Customer Interaction & De-escalation: Handling intoxicated customers, conflict avoidance
B. SOP Breakdown – Role-Specific Standard Operating Procedures
Each department receives SOP training based on their role. SOPs include:
1. Opening Procedures SOP (Managers, Budtenders, Security)
○ Arrive 30 mins early with 2 staff minimum
○ Disarm alarm
○ Walkthrough of vault, POS, restrooms
○ Confirm cameras operational
○ Spot-check inventory
○ Log all actions in daily report
2. Closing Procedures SOP (Managers, Budtenders, Inventory)
○ Secure all cash in Room 651
○ Return product from Room 656 to 654
○ Lock access doors and test alarm sensors
○ Activate alarm system
○ Final walkthrough, complete checklist
3. Inventory Movement SOP (Inventory, Compliance)
○ Accept deliveries in Room 653
○ Verify METRC manifest and scan
○ Log product movement from Vault to Sales Floor
○ Time-stamped camera verification
○ Report discrepancies within 2 hours
4. Alarm & Duress Response SOP (All Employees)
○ Duress button pressed silently in emergencies
○ Do not confront suspects
○ If false alarm, notify Room 649
○ Law enforcement contacted within 1 hour
○ Review footage and document incident
5. Incident Logging SOP (Managers, Security)
○ Log all incidents digitally
○ Include time, room, staff, footage ID
○ Flag footage for 1-year retention
○ Debrief serious incidents with manager
6. Refusal of Sale SOP (Budtenders, Floor Leads)
○ Refuse if ID invalid or customer intoxicated
○ Log in refusal logbook
○ Notify supervisor
○ Escalate repeat offenses to law enforcement
7. Emergency Evacuation SOP (All Staff)
○ Initiate evacuation for fire/gas threat
○ Escort customers to designated zone
○ Manager performs headcount
○ Notify responders
○ Log and debrief within 24 hours
C. Refresher Training (Quarterly)
● Mandatory in-person or online session
● Includes testing module
● Attendance logged
● Topics rotate (emergency response, ID fraud, etc.)
D. Specialized Training Modules
1. Armed Robbery Prevention & Survival
2. METRC Error Handling & Audit Prep
3. Advanced Conflict De-escalation
4. Cybersecurity & Data Protection
5. Internal Theft & Diversion Prevention
E. Training Documentation & Compliance
● Employee and trainer signatures required
● Certifications stored in Room 645
● Digital backups in Room 650
● Training required before promotions, after incidents, and during audits
10. Incident Response & Law Enforcement Coordination
(Compliant with Minn. Stat. §342.41, Subd. 5; Hastings Code §155.07(J)(6)(e); Dakota County
emergency protocols)
All incidents (e.g., theft, customer violence, unauthorized access) are logged digitally and reviewed
within 24 hours. Staff involved in or witnessing an incident are required to submit written statements by
the end of their shift.
For critical incidents involving violence, diversion risk, or large-scale inventory discrepancy, Hastings
Police Department is notified within 1 hour. Emergency contact protocols are posted in the Security
Room (649) and Administrative Office (645).
Footage related to the incident is flagged for a minimum of 1-year retention. Incident debriefs occur in
Room 645 within 48 hours, during which staff retraining or procedural updates may be initiated.
A monthly security incident summary is generated by the Security Manager and reviewed by ownership.
This report is made available to law enforcement, regulators, or auditors upon request.
11. Recordkeeping & Audit Procedures
(Compliant with Minn. Stat. §342.41, Subd. 4; Hastings Code §155.07(J)(6)(f); OCM Rule Part
5610.0800)
All compliance and operational records are retained in accordance with Minnesota Statutes and OCM
regulations. These include surveillance footage, access logs, incident reports, training certifications, and
inventory reconciliation records.
Digital records are stored on encrypted systems located in Room 650 with automatic daily offsite backup
to a secure cloud storage provider. Paper documentation is locked in fireproof cabinets within Room 645.
Internal security audits occur every 60 days and cover the following:
● Review of camera uptime and lens integrity
● Verification of alarm panel tests and intrusion sensor health
● Analysis of badge access logs against employee schedules
● Validation of SOP adherence and METRC record accuracy
Audit results are reviewed by the General Manager and documented in an internal audit binder. Any
discrepancies or system failures are addressed within 5 business days and corrective actions logged for
regulatory review.
Conclusion
Rybolt Wellness LLC is committed to exceeding the minimum safety and compliance standards required
by the Minnesota Office of Cannabis Management (OCM), the City of Hastings, and Dakota County. This
Security Plan is designed to proactively address potential threats, safeguard cannabis inventory, ensure
employee and customer safety, and support transparent reporting and operational integrity.
All protocols and systems described herein will be reviewed regularly and updated immediately in
response to any regulatory changes, operational feedback, or law enforcement recommendations. By
adhering to best practices in access control, surveillance, inventory management, and training, Rybolt
Wellness LLC will maintain a secure, compliant, and community-conscious cannabis retail environment.
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3
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PR
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T
3
6
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3
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58 SF
UNISEX RR
641
62 SF
ELECTRIC
646
60 SF
UNISEX RR
648
81 SF
SECURITY
649
41 SF
IT
650
97 SF
OFFICE
645
41 SF
CASH
651
247 SF
BREAK ROOM
652
57 SF
DELIVERY
653
606 SF
SECURE CANNABIS STORAGE
654
579 SF
STAFF SALES
655
847 SF
SALES FLOOR
656
44 SF
ENTRY
65744 SF
EXIT
658
2MP INDOOR FIXED IP/IR CAMERA
ACCESS SYMBOL LEGEND
5MP PANORAMIC 180 DEGREE IP/IR CAMERA
4MP OUTDOOR WEATHER-PROOF IP/IR CAMERA
ACCESS CONTROL DEVICE
MAGNETIC DOOR ALARM CONTACT
HOLDUP/DURESS ALARM BUTTON
ALARM MOTION SENSOR
ALARM KEYPAD
REINFORCED VAULT WALL PANELS
OUTDOOR LED SECURITY LIGHTING
ALL CAMERAS WILL BE A MINIMUM OF 1080P, RECORD AT LEAST 20FPS AND CAPABLE OF RECORDING IN BOTH HIGH AND LOW LIGHT
5MP PANORAMIC 360 DEGREE IP/IR CAMERA
SCALE:3/8" = 1'-0"
1 DISPENSARY FLOOR PLAN
REVISIONS & ISSUE DATES
JOB NUMBER:
SCALE :
DRAWN BY :
CHECKED BY :
SHEET TITLE :
SHEET NUMBER :
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As indicated
A102H
HASTINGS DISPENSARY FLOOR PLAN
23
2
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Author
Checker
RY
B
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No. Issue Date
1 PRELIM 07.15.2025
SCALE:1/4" = 1'-0"
SECURITY SYMBOL LEGEND