HomeMy WebLinkAboutVIII-12 Authorize Signature - Capital City Regional Firefighters Reciprocal Fire Service AgreementCity of Hastings 101 Fourth Street East Hastings, MN 55033-1944 Phone: 651-480-2350 www.hastingsmn.gov
City Council Memorandum
To: Mayor Fasbender & City Council Members
From:John Townsend, Fire Chief
Date:July 7, 2025
Item:Reciprocal Fire Service Agreement with Capital City Regional Firefighters’Association
Council Action Requested:
Enter into reciprocal fire service agreement with Capital City Regional Firefighters’Association.
Background Information:
This agreement authorizes the respective Fire departments to respond to and receive mutual aid with the
Capital City Regional Firefighters’ Association member departments. Mutual aid is utilized during large
extended emergency events, and/or when calls for service exceed response capabilities.
Financial Impact:N/A
Advisory Commission Discussion:N/A
Council Committee Discussion:N/A
Attachments:Reciprocal Fire Service Agreement
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Capital City Regional Firefighters’Association
Reciprocal Fire Service Agreement
THIS CAPITAL CITY REGIONAL FIREFIGHTER’S ASSOCIATION RECIPROCAL FIRE SERVICES
AGREEMENT (“Agreement”) is made this 7 day of July 2025, by and between the members of the Capital City
Regional Firefighter’s Association (“Association”) who have executed this Agreement and the City of Hastings,
hereafter collectively referred to as the “Parties” for mutual assistance in firefighting services.
WHEREAS, the said governmental units desire to make available to each other their respective fire-fighting equipment
and personnel in the case of emergencies, and each of said municipalities has legal authority to send its firefighting
equipment and personnel into other communities.
NOW, THEREFORE, in consideration of the mutual promises and agreements contained herein and subject to all
applicable statutes, rules and regulations, the Parties agree as follows:
1.It is agreed that the Fire Department of the City of Hastings shall provide mutual aid to any of the Fire Departments
listed as members of the Association and who have executed an Agreement in this form.This Agreement shall be
in effect when approved by the governing body and signed by the appropriate persons for the governmental unit.
A list of all members of the Association signing this Agreement shall be furnished to each member of the
Association.A list of current Association members is attached as Appendix A to this Agreement as “Capital City
Regional Firefighters’ Association Region 1 Members”.
2.Any Fire Department of a governmental unit wishing to withdraw its membership from the Agreement,may
do so by notifying every member department in writing at least thirty (30)days prior to termination of its
membership in the Association.
Purpose:
The intent of this agreement is to make equipment, personnel, and other resources available to each Party who has
signed this Agreement upon its request to the other Parties who have signed the Agreement. It is the intent of the
parties that this Agreement does not constitute a joint powers agreement under Minnesota law.
Definitions:
1.“Association” means all municipalities and independent nonprofit firefighting corporations that are members of
the Region 1 Minnesota State Fire Department Association.
2.“Party”or “Parties” means one or more local government units or non-profit firefighting corporations that is a
member of the Association who has signed this Agreement to provide assistance to other Parties.
3.“Requesting Official” means the person designated by a Party who is responsible for requesting assistance
from other Parties.
4.“Requesting Party” means a Party that requests assistance from other Parties,normally the fire department of
the jurisdiction in which an incident requiring assistance occurs.
5.“Responding Official” means the person designated by the Party who is responsible to determine whether and to
what extent that Party should provide assistance to a Requesting Party.
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6.“Responding Party”means a Party that provides assistance to a Requesting Party.
Authorization:
Each of the Parties participating in this Agreement hereby authorize their respective Fire Departments to respond to and
receive mutual aid services pursuant to the terms of this Agreement and to otherwise take such actions as are needed to
provide and receive assistance as provided herein.
Procedure:
1.Request for Assistance.Whenever,in the opinion of the Requesting Official,there is a need for assistance from
other Parties, the Requesting Official may call upon the Responding Official of any other Party to furnish
assistance.
2.Response to Request.Upon the request for assistance from the Requesting Party,the Responding Official may
authorize and direct its personnel to provide assistance to the Requesting Party.Whether the Responding Party
provides assistance and, if so, to what extent shall be determined by the Responding Official.
3.Recall of Assistance.The Responding Official may at any time recall such assistance when in his or her best
judgment or by an order from the governing body of the Responding Party, it is considered to be in the best
interests of the Responding Party to do so.
4.Command of Scene.The Requesting Party or their designee shall be in command of the emergency scene.The
personnel and equipment of the Responding Party shall be under the direction and control of the Requesting Party
or their designee until the Responding Official withdraws assistance.In the event an emergency occurs in or
crosses the boundaries of more than one jurisdiction, a joint command of the affected jurisdictions should be
established.
Charges to the Requesting Party:
1.Subject to the terms below, the Requesting Party agrees to compensate the Responding Party as outlined in this
Agreement.The charges incurred by the Requesting Party will include the actual costs of salaries,overtime,
materials,supplies,and other necessary expenses.Equipment cost will be at the rates specified in Appendix B.
2.A Responding Party shall not charge for assistance provided to the Requesting Party of this Agreement for the
first twelve (12)hours of such assistance.If assistance provided under this Agreement continues for more than
twelve (12)hours, the Responding Party may submit to the Requesting Party an itemized bill for the actual cost
of any assistance provided after the initial twelve-hour period, including salaries, overtime, materials and
supplies and other necessary expenses; and the Requesting Party will reimburse the party providing assistance
for that amount.Such compensation is not contingent upon the availability of federal or state government funds.
3.Invoice to the Requesting Party.Within ninety (90)days of the return to the home work station of all labor and
equipment of the Responding Party, the Responding Party shall submit to the Requesting Party an invoice of all
charges for assistance provided under this agreement as described in paragraph 2 above.Payment of any undisputed
amount shall be paid to Responding party within 30 days.
Discretionary Assistance:
1.Providing assistance is entirely at the discretion of the Responding Party.The agreement to provide assistance is
expressly not contingent upon a declaration of a major disaster or emergency by the federal government or upon
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receiving state or federal funds.
2.It is the express understanding of the Parties that the first priority of the Responding Party’s fire department
personnel is to provide fire protection within its respective jurisdiction. It is understood that the assistance
contemplated in this Agreement shall be provided only if the fire department personnel requested to provide
assistance can provide such assistance without jeopardizing the fire protection services within its respective
jurisdiction.
3.This Agreement is intended to authorize requests for assistance only in emergency or other specifically requested
situations. Nothing in this Agreement shall be construed as authorizing request for assistance for routine activities.
Workers’Compensation:
Each Party shall be responsible for injuries or death of its own personnel.Each Party will maintain workers’
compensation insurance or self-insurance coverage,covering its own personnel while they are providing assistance
pursuant to this Agreement.Each Party waives the right to sue any other Party for any workers’ compensation
benefits paid to its own employee or volunteer or their dependents,even if the injuries were caused wholly or partially
by the negligence of the other Party or its officers, employees, or volunteers.
Damage to Equipment:
Each Party shall be responsible for damage to its own equipment.Each party waives the right to sue any other Party for
any damage to its equipment, even if the damage was caused wholly or partially by the negligence of any other Party
or its officers, employees, or volunteers.
Liability:
1.For the purposes of the Minnesota Municipal Tort Liability Act (Minn. Stat. Ch. 466), the employees and officers
of the Responding Party are deemed to be employees (as defined in Minn. Stat. § 466.01, subd. 6) of the Requesting
Party.
2.The Requesting party agrees to indemnify and defend against any claims brought or actions filed against the
Responding Party or any officer, employee, or volunteer of the Responding Party for injury to, death of, or
damage to the Party of any third person or persons,arising from the performance and provision of assistance in
responding to a request for assistance by the Requesting Party pursuant to this Agreement.
3.Under no circumstances, however, shall a Party be required to pay on behalf of itself and other Parties, any
amounts in excess of the limits on liability established in Minnesota Statutes, Chapter 466 applicable to any one
Party.The limits of liability for some or all of the Parties may not be added together to determine the maximum
amount of liability for any Party.No Party waives any immunities or limits on liability it enjoys under Minnesota
Statutes or common law.
4.The intent of this subdivision is to impose on each Requesting Party a limited duty to defend and indemnify a
Responding Party for claims arising within the Requesting Party’s jurisdiction subject to the limits of liability
under Minnesota Statutes,Chapter 466.The purpose of creating these reciprocal duties to defend and indemnify
is to simplify the defense of claims by eliminating conflicts among defendants, and to permit liability claims
against multiple defendants from a single occurrence to be defended by a single attorney.
5.No Party to this Agreement nor any officer of any Party shall be liable to any other Party or to any other person
for failure of any Party to furnish assistance to any other Party, or for recalling assistance, both as described in
this Agreement.
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6.Failure to provide assistance will not result in liability of a Party.
General Provisions:
1.Amendment. Any amendment to this Agreement must be in writing and will not be effective until it has been
executed and approved by the same Parties who executed and approved the original Agreement, or their successors
in office.
2.General Compliance. Both Parties agree to comply with all applicable federal, state and local laws and regulations
governing any services provided under this Agreement.
3.Non-Discrimination. Both Parties agree to comply with the provisions of all applicable federal and state statutes
and regulations pertaining to civil rights and nondiscrimination including, without limitation, Minnesota Statutes,
Section 181.59.
4.Severability. Should a court of competent jurisdiction rule any portion, section or subsection of this Agreement
invalid or nullified, that fact shall not affect or invalidate any other portion, section or subsection; and all remaining
portions, sections or subsections shall remain in full force and effect.
5.Assignment. This Agreement is not assignable without the mutual written agreement of the Parties.
6.Entire Agreement. This Agreement constitutes the entire agreement of the Parties and supersedes all prior
communications, understandings and agreements relating the subject matter hereof, whether oral or written.
7.Data Practices. The Parties agree that they will abide by the Minnesota Government Data Practices Act and all
other statutes or provisions of law related to data practices, data management and records retention. Each Party
shall remain the exclusive responsible authority for its own data management for responses to data requests and
for all aspects of records retention for any and all data that is collected, created, received, maintained or
disseminated by the Party as a result of any activity arising out of this Agreement.
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CITY OF:Hastings
By: (City Manager/Administrator/Clerk)
By: (Mayor)
Date: _____________________________________________
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CAPITAL CITY REGIONAL FIREFIGHTERS’ ASSOCIATION
By:
Alan Newman, President
Capital City Regional Firefighters’ Association, Region 1
Appendix:
A.Capital City Regional Firefighters’Association Region 1 Members
B.EquipmentRates
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Appendix A
Capital City Regional Firefighters’Association Region 1 Members
1 Apple Valley
2 Bayport
3 Burnsville
4 Cottage Grove
5 Eagan
6 Forest Lake
7 Hastings
8 Hugo
9 Inver Grove Heights
10 Lake Elmo
11 Lake Johanna
12 Lakeville
13 Lino Lakes
14 Little Canada
15 Lower St.Croix Valley
16 Mahtomedi
17 Maplewood
18 Marine on St.Croix
19 Mendota Heights
20 Miesville
21 New Brighton
22 Newport
23 North Saint Paul
24 Oakdale
25 Rosemount
26 Roseville
27 Saint Paul
28 St.Paul Park
29 Scandia
30 Stillwater
31 Vadnais Heights
32 White Bear Lake
33 Woodbury
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Appendix B
Equipment Rates
Equipment Description Rate
Engine Minimum 1250 GPM $170
Engine Minimum 500 GPM $155
Engine/Tender Minimum 1250 GPM -Minimum 2000 Gallons $175
Tender Minimum 250 GPM -Minimum 1500 Gallons $140
Tender No Pump -Minimum 1500 Gallons $130
Ladder truck $230
Ladder truck -Aerial platform $250
Heavy rescue $120
Brush truck with skid unit $70
Utility truck $35
Command SUV or Pick up $50
Command transit van $60
UTV with skid unit $50
UTV -Tracked with skid unit $55
Boat –No Motor <22'$20
Boat with motor <22’$30
Boat >22'with built in pump capacity $150
Airboat $60
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