HomeMy WebLinkAbout20250709 - Arts & Culture Commission PacketHastings Arts and Culture Commission Agenda
Wednesday, July 9, 2025
6:00 p.m. – City Hall Volunteer Room
1. Call to Order
2. Approval of Agenda
3. Approval of Minutes – June 11, 2025
4. Bills/Budget
5. Business
a. Arts + Cultural Organization Roundtable discussion
6. Reports + Information
a. Classical Actors Ensemble performance
7. Adjourn
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Hastings Arts & Culture Commission Meeting Minutes
Wednesday, June 11, 2025 – 6:00 PM
Hastings City Hall – Volunteer Room
1. Call Meeting to Order
Meeting called to order at 6:00 p.m.
Present: Chair Hollenbeck; Vice Chair Read; Commissioners Kapping, McNeally and Wagner;
Economic Development Coordinator Menke
Absent: Maner, McCoy
2. Approval of Agenda
Vice Chair Read motioned to approve the; Commissioner McNeally seconded.
Motion carried.
3. Approval of Minutes – May 14, 2025 Regular Meeting
Commissioner Wagner motioned to approve minutes as presented; Vice Chair Read seconded.
Motion carried.
4. Bills/Budget
Menke provided an update on the 2025 budget as it stands along with the projected and
actual spend for the year.
5. BUSINESS
a. Arts Event Grant Program application – River Valley Band
Staff received an application from Dan Retka, representative of River Valley Band, to
request grant funds to support two of their concerts. The two concerts are on
November 9th and December 7th. The funds would be used to cover costs for location,
music, and director fees. Menke provided a brief description and then Mr. Retka spoke
on behalf of River Valley Band.
Vice Chair moved to recommend approval of the application by Hastings City Council,
it was seconded by Commissioner Wagner. The motion carried with a 4-0 vote with
Commissioner Kapping abstaining due to her position on the River Valley Band board.
b. Arts Organization Roundtable Discussion
Commissioners discussed the roundtable event and decided to move the Cultural
Group roundtable from July to September. The dates for each roundtable are
Wednesday August 6th for Arts groups and Wednesday September 3rd for Cultural
groups. There was brief discussion about how to differentiate cultural organizations
from service organizations. Menke to investigate and report back.
6. Reports + Information
a. Classical Actors Ensemble performance
Arts and Culture Commission June 11, 2025 Minutes
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The Classical Actors Ensemble performance is confirmed for Sunday June 29th with a
performance of “All’s Well That Ends Well”. Vice Chair Read provided an update on the
string quintet that plans to perform before Classical Actors Ensemble takes the stage.
Menke to reach out to CAE to ask questions on behalf of the quintet.
b. Civic Arena mural update
Menke provided an update on the status of the Civic Arena mural project.
7. Adjourn
Vice Chair Read motioned to adjourn at 6:35 p.m. Seconded by Commissioner Kapping.
Motion carried.
The next Arts and Culture Commission meeting will be held on Wednesday, July 9th, at 6:00
p.m. in the Volunteer Room at City Hall.
2025 Projected Spend Actual Spend
Ice Arena Mural 71,810$ Ice Arena Mural 71,810$
Phase 1 28,724$ Phase 1 28,724$ Paid
Phase 2 (ACC)9,474$ ACC Fund Balance Phase 2 (ACC)-$
Phase 2 (GF)12,069$ General Fund Phase 2 (GF)-$
Phase 3 21,543$ General Fund Phase 3 -$
Contingency 4,388$ General Fund Contingency -$
Arts Grant Program 3,000$ Arts Grant Program 1,000$ RVB Committed
Cultural Grant Program 3,000$ Cultural Grant Program -$
Arts Microgrant Program 500$ Arts Microgrant Program -$ tabled to 2026
Dale Lewis Lease 4,000$ Dale Lewis Lease -$ Q4 2025
Classical Actors Ensemble 1,100$ paid
Total Projected ACC Spend 48,698$ Total Actual ACC Spend 30,824$
Total Max GF Loan Request 38,000$ secured 2025 Budget (loan included)86,698$
Total Projected Spend 86,698$ Remainder 55,874$
DRAFT
Hastings Arts and Culture Commission – Special Meeting Agenda
Wednesday, August 6, 2025
6:00 p.m. – City Hall Room TBD
1. Call to Order
2. Introductions
a. Brief presentation on Arts + Culture Commission and the 2025 Work Plan
b. Invitees – River Valley Chorale, River Valley Band, River Valley Community Orchestra,
Black Dirt Theater, Hastings Prescott Arts Council, Friends of the Arts Center, Hastings
Paints, Hastings Concert Association
3. Facilitated Discussion Surrounding the Arts in Hastings
a. What are the positive things about the Arts in Hastings?
b. What are the gaps that your organization sees in Hastings’ arts?
c. How do you see the Arts and Culture Commission best serving Hastings’ arts
community?
4. Adjourn