The URL can be used to link to this page

Home My WebLink About20250602 - CC PacketSign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at https://www.hastingsmn.gov/city-government/city-council/city-council-documents-copy CITY OF HASTINGS CITY COUNCIL AGENDA Monday, June 2,2025 7:00 p.m. I.CALL TO ORDER II.PLEDGE OF ALLEGIANCE III.ROLL CALL IV.DETERMINATION OF QUORUM New Employee Introductions: Natalie Sorenson Amelia Thibault Charlie Toegel Employee Promotions: Alex Kieffer Josh Sirinek Proclamation: LGBTQIA+ Pride Month V.APPROVAL OF MINUTES Approve Minutes of the City Council regular meeting on May 19,2025. VI.COMMENTS FROM THE AUDIENCE Comments from the audience may include remarks about items listed on the Consent Agenda. VII.COUNCIL ITEMS TO BE CONSIDERED VIII.CONSENT AGENDA The items on the Consent Agenda are items of routine nature or no perceived controversy to be acted upon by the City Council in a single motion. There will be no discussion on these items unless a Councilmember so requests, in which event the items will be removed from the Consent Agenda to the appropriate Department for discussion. 1.Pay Bills as Audited 2.Resolution: Accept Donation from SC Toys to the Parks and Recreation Department 3.Resolution: Approve Special Event Designation and Temporary Liquor License for Rivertown Days 4.Resolution: Approve Special Event Designation and Temporary Liquor License for the Rotary Festival 5.Authorize Signature: Clinical Affiliation Agreement with Chippewa Valley Technical College 6.Approve Pay Estimate No. 1 for the Industrial Park Water Tower Reconditioning – Tanksco, Inc. ($218,011.50) 7.Authorize Signature: Digital Services Agreement and Budget Amendment Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at https://www.hastingsmn.gov/city-government/city-council/city-council-documents-copy IX. X. AWARDING OF CONTRACTS AND PUBLIC HEARING These are formal proceedings that give the public the opportunity to express their concern, ask questions, provide additional information, or support on a particular matter. Once the public hearing is closed, no further testimony is typically allowed and the Council will deliberate amongst itself and with staff and/or applicant on potential action by the Council. 1. Resolution: Issuance and Sale of GO Charter Bonds, Series 2025A REPORTS FROM CITY STAFF These items are intended primarily for Council discussion and action. It is up to the discretion of the Mayor as to what, if any, public comment will be heard on these agenda items. A.Public Works 1.Approve Plans and Authorize Advertisement for Bids – Central Water Treatment Plant Raw Water Main Project B.Parks and Recreation C.Community Development D.Public Safety E.Administration 1.PFAS Update 2.2026 State Bonding Request a.Resolution: Eastern Water Treatment Plant b.Resolution: Western Water Treatment Plant XI.UNFINISHED BUSINESS XII.NEW BUSINESS XIII.REPORTS FROM CITY COMMITTEES, OFFICERS, COUNCILMEMBERS XIV.ADJOURNMENT Next Regular City Council Meeting: Monday, June 16, 2025 7:00 p.m. Proclamation Declaring June 2025 as LGBTQIA+Pride Month In the City of Hastings, Minnesota WHEREAS,we reaffirm our common beliefs,aspirations,and commitments to ensure that Hastings is a safe and caring community for all persons;and WHEREAS, the City of Hastings is committed to fostering acceptance of all its residents and preventing discrimination,social stigma,and harassment based on sexual orientation or gender identity;and WHEREAS, the City Council has adopted a set of strategic priorities that includes ensuring diversity,equity,and inclusion in City processes and operations and helping to make Hastings a welcoming community for all; and WHEREAS,the City of Hastings recognizes the importance of building protective factors for LGBTQIA+youth in our community;and WHEREAS,the City of Hastings appreciates the work done by IDEA Hastings to advocate for diversity and equity during this month and throughout the year;and WHEREAS,we recognize there is still more work to be done to ensure our LGBTQIA+ family members, friends, and neighbors are treated equitably and with dignity;and NOW,THEREFORE,BE IT RESOLVED, that I, Mayor Mary Fasbender and the Hastings City Council hereby declares the month of June 2025 as LGBTQIA+Pride Month in the City of Hastings. _________________________________ Mary D. Fasbender, Mayor City Council packets can be viewed in searchable format on the City’s website at https://www.hastingsmn.gov/city-government/city-council/city-council-documents-copy Hastings, Minnesota City Council Meeting Minutes May 19, 2025 The City Council of the City of Hastings, Minnesota met in a regular meeting on Monday, May 19, 2025 at 7:00 p.m.in the Council Chambers at Hastings City Hall, 101 East 4th Street, Hastings, Minnesota. Members Present: Mayor Fasbender, Councilmembers Beck,Haus,Lawrence, Leifeld, Pemble, and Vihrachoff Members Absent:None Staff Present:City Administrator Dan Wietecha Assistant City Administrator Kelly Murtaugh City Attorney Greta Bjerkness City Planner Justin Fortney Presentation: Historic Preservation Awards Approval of Minutes Mayor Fasbender asked if there were any additions or corrections to the minutes of the City Council workshop and regular meeting on May 5,2025. Minutes were approved as presented. Comments from the Audience Rita Klym, 61 Jackson Place, expressed concerns about water quality and the smell of bleach in the water. She indicated that it seems like nothing has been done about the issue and no one cares. She is not specifically talking about the PFAS issue. Consent Agenda Councilmember Pemble motioned to approve the Consent Agenda as presented, seconded by Councilmember Haus. 7 Ayes, 0 Nays 1.Pay Bills as Audited 2.Resolution No. 05-10-25: Approve New Massage Therapist License Applications for Linda Kirkpatrick and Jennifer Garlough 3.Resolution No. 05-11-25: Approve Temporary One-Day Gambling Permit for Hastings Football Connections 4.Resolution No. 05-12-25: Accept Funding from the National Opioid Settlement to the Police Department 5.Resolution No. 05-13-25: Accept Donation from the United Way of Hastings to the Police Department 6.Resolution No. 05-14-25: Accept Donation from Walmart #1472 to the Police Department 7.Resolution No. 05-15-25: Accept Donation from Judd and Jeanne Watson to the Fire Department 8.Resolution No. 05-16-25: Accept Donation from Downtown Business Association to Parks Department 9.Authorize Signatures: Easement Agreements for New Sidewalks Along 1st Street W. 10.Resolution No. 05-17-25: Remove Parking Restrictions on 6th Street E. between Ramsey Street and Tyler Street City Council packets can be viewed in searchable format on the City’s website at https://www.hastingsmn.gov/city-government/city-council/city-council-documents-copy 11.Resolution No. 05-18-25: Endorsing Policy Towards Zero Traffic Deaths and Serious Injuries by 2040 12.Approve Surrender of FERC License at the Hydro-Electric Plant 13.Approve Cost Share Agreement for Voting Equipment 14.Approve Community Investment Funding 15.Approve 2025 Budget Adjustment: Lake Rebecca Park Project Resolution No. 05-19-25: Cannabis Retail Business Registration Selection Murtaugh provided an overview of the request. In December 2024, the most recent ordinance amendment regarding Cannabis Business Registration was approved. The ordinance language allows one (1) cannabis business retail operation within the City per 12,500 population. How the City will address the potential of simultaneous retail registrations is not addressed in ordinance. Staff recommends approval for a cannabis retail business that has completed all registration steps first, based on time and date stamp of completion per the Deputy City Clerk. In the event there are more than one that completes all registration steps at the same time, staff recommends a drawing to determine the approval. Council posed questions to clarify the different types of cannabis retail businesses. Murtaugh shared specific phases of the State licensing process and what the type of businesses are allowed to do and sell. Wietecha provided further clarification on the types of businesses. Murtaugh outlined the required items to complete a registration with the City and the proposed process for consideration. Council posed questions about the rationale behind the proposed process and any feedback staff received, and specifics of how staff will accept registration applications. Murtaugh said the applicants with approved Special Use Permits were notified the topic would be discussed; staff did not receive feedback. Murtaugh shared that some municipalities are using a similar first completed basis and other are looking at implementing a complicated scoring process. Council posed questions regarding the Social Equity verification process. Murtaugh shared the process for Social Equity applicants. Murtaugh clarified the lottery on June 5, 2025 is for the capped licenses for Social Equity applicants seeking a Cannabis Retail license, as well as Social Equity and General applicants for mezzobusiness, cultivator, and manufacturing licenses. Applicants who are unsuccessful in the June lottery will be eligible to be in the second lottery in July 2025. Councilmember Pemble motioned to approve as presented, seconded by Councilmember Vihrachoff. 7 Ayes, 0 Nays. Announcements •This week is National EMS Week and National Public Works Week. Please join me in a great and heartfelt thank you to our employees in these departments for their service to our community. •City offices will be closed Monday, May 26 in observation of Memorial Day. •Happy Birthday next week to Councilmember Lawrence! •On Tuesday, June 3, join us for the Summer Kick-Off to our 2025 Levee Park Events –live Reggae music, food trucks, inflatables, foam party, crazy hair, caricature artists, airbrush tattoos, henna artist, face painting, and more. All ages are welcome to attend this free event. Meetings •Heritage Preservation Commission Meeting on Tuesday, May 20,2025 at 7:00 p.m. •Parks and Recreation Commission Meeting on Wednesday, May 21, 2025 at 6:00 p.m. – Cancelled •Planning Commission Meeting on Tuesday, May 27, 2025 at 7:00 p.m. City Council packets can be viewed in searchable format on the City’s website at https://www.hastingsmn.gov/city-government/city-council/city-council-documents-copy •Utilities Committee Meeting on Tuesday, May 27,2025 at 7:00 p.m.–Cancelled •City Council Workshop on Monday, June 2, 2025 at 5:30 p.m. •City Council Meeting on Monday, June 2,2025 at 7:00 p.m. Councilmember Leifeld motioned to adjourn the meeting at 7:54 PM, seconded by Councilmember Pemble. Ayes 7,Nays 0. ______________________________________________________ Kelly Murtaugh, City Clerk Mary D. Fasbender, Mayor City Council Memorandum To: Mayor Fasbender & City Council Members From: Connie Lang - Accountant Date: 05/29/2025 Item: Disbursements Council Action Requested: Staff requests: Council review of April 2025 CC payments. Council review of weekly routine disbursements issued 05/27/2025. Council approval of routine disbursements, capital purchases and employee reimbursements to be issued 06/03/2025. Background Information: Disbursements for routine items are made weekly. Disbursements for capital purchases and employee reimbursements are made twice a month, subsequent to Council approval. Financial Impact: April 2025 CC Payments $ 35,217.44 Disbursement checks, ACH issued on 05/27/2025 $ 234,394.58 Disbursement checks, ACH to be issued on 06/03/2025 $ 268,358.91 Advisory Commission Discussion: N/A Council Committee Discussion: N/A Attachments:● Council Reports VIII-01 Council Report DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT Aquatics AQUATIC CENTE BMO binder and office supplies $105.96 Aquatics AQUATIC CENTE BMO Pool boiler filters $362.22 Aquatics AQUATIC CENTE BMO Post Caps -Brady $37.99 Aquatics AQUATIC CENTE BMO Garbage Bag Holders for Park Cl $149.03 Aquatics AQUATIC CENTE BMO textbooks for class $220.58 Arena ARENA BMO miama Spring workshop $25.00 Arena ARENA BMO MIAMA Spring Workshop $35.00 Fire FIRE &AMBULA BMO Toll fees for FDIC conference $7.85 Fire FIRE &AMBULA BMO Fuel for Rescue Boat $111.48 Fire FIRE &AMBULA BMO Supplies for station use $326.53 Fire FIRE &AMBULA BMO Drawer system for new fire insp $3,199.48 Fire FIRE &AMBULA BMO Lodging for lames Heck at FDIC $837.72 Fire FIRE &AMBULA BMO Lodging for lames Heck at FDIC $837.72 Fire FIRE &AMBULA BMO Lodging for lames Heck at FDIC $59.96 Fire FIRE &AMBULA BMO Supplies for fire drill props $75.59 Fire FIRE &AMBULA BMO Fire Apparatus Operator class f $1,800.00 Fire FIRE &AMBULA BMO Fire Apparatus Operator class f $100.00 Fire FIRE &AMBULA BMO Fire Apparatus Operator class f $100.00 Fire FIRE &AMBULA BMO Fuel for FDIC conference $57.52 Fire FIRE &AMBULA BMO Fuel for trip to FDIC conferenc $59.46 Fire FIRE &AMBULA BMO Station supplies $71.73 Fire FIRE &AMBULA BMO ff licenses $300.00 Fire FIRE &AMBULA BMO quarterly fee for rescue boat s $666.67 Fire FIRE &AMBULA BMO Fire officer 1 class for Scott $400.00 Fire FIRE &AMBULA BMO Fire Officer 1 class for Scott $104.98 Fire FIRE &AMBULA BMO Fuel for atv $12.16 Fire FIRE &AMBULA BMO office supplies $230.68 Fire FIRE &AMBULA BMO shop supplies $93.63 Fire FIRE &AMBULA BMO Fire Instructo lMason Johnson $400.00 Fire FIRE &AMBULA BMO Fire Instructo lMason Johnson $400.00 Police GENERAL BMO Office Supplies -Ord ID:SO-46 $63.63 Police GENERAL BMO Office Supplies -paper/batteri $28.85 Building Inspections GENERAL BMO floor mats for new vehicle $134.99 Police GENERAL BMO DMT recertification training $75.00 Human Resources GENERAL BMO monthly shredding service $18.85 IT-OPERATIONS GENERAL BMO 2x ipad cases for FD and spare $49.98 PW -Engineering GENERAL BMO Truck and Survey Supplies $16.99 VIII-01 Council Report DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT PW -Engineering GENERAL BMO Truck and Survey Supplies $32.98 Council GENERAL BMO City Council /School Board Joi $11.94 Council GENERAL BMO City Council /School Board Joi $125.05 Police GENERAL BMO HERO Center Training $3,030.00 Police GENERAL BMO evidence to bca,25000481,482 $10.50 IT-OPERATIONS GENERAL BMO pd cell Phone $49.93 IT-OPERATIONS GENERAL BMO resuming support for Bitvise SF $39.90 General Facility Mai GENERAL BMO multi angle pipe wrench $95.74 General Facility Mai GENERAL BMO work shirts $59.98 General Facility Mai GENERAL BMO work shirts $129.99 General Facility Mai GENERAL BMO work shirts $161.52 Police GENERAL BMO white spray paint for ballistic $8.64 Safety &Wellness GENERAL BMO Snack Station for wel1ness/safe $330.48 IT-OPERATIONS GENERAL BMO Simpletexting monthly fee $59.00 Police GENERAL BMO gas for take home squad $40.60 Police GENERAL BMO SOTA -Lodging for training.$372.90 Police GENERAL BMO SOTA -Lodging for training.$372.90 IT-OPERATIONS GENERAL BMO Cable $84.90 Police GENERAL BMO Beuch,Sam -uniform Allowance $307.97 Finance &Accountin GENERAL BMO 2025-2026 MN GFOA Membership Du $70.00 Police GENERAL BMO Gas for squad while at out of t $13.44 Aquatics AQUATIC CENTE BMO Light pole bulbs $118.05 General Facility Mai GENERAL BMO Light pole bulbs $127.77 General Facility Mai GENERAL BMO Light pole bulbs $54.99 General Facility Mai GENERAL BMO Light pole bulbs $54.99 Police GENERAL BMO Chief's Conference hotel $500.79 IT-OPERATIONS GENERAL BMO Monthly e-communications subscr $87.40 K9 GENERAL BMO dog food $109.99 Police GENERAL BMO Lodging for ETI conference $526.74 Police GENERAL BMO Beuch,Sam -Uniform Allowance $43.03 Police GENERAL BMO MN Chiefs Conference Hotel Room $526.74 Police GENERAL BMO search warrants served via mail $12.97 Council GENERAL BMO City Council Workshop 4/7/2025 $139.76 Safety &Wellness GENERAL BMO green thumb activity through we $259.34 Police GENERAL BMO Sgt.Beuch Uniform Allowance -$220.49 IT-COMMUNICATIO GENERAL BMO Annual fee for design software $119.40 Human Resources GENERAL BMO March Invoice $76.00 VIII-01 Council Report DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT PW -Engineering GENERAL BMO Flashlight for Inspections and $19.45 PW -Engineering GENERAL BMO Flashlight for Inspections and $37.83 Police GENERAL BMO Linscheid Uniform Allowance -G $49.99 General Facility Mai GENERAL BMO Fire extinguisher mount $25.98 COMMUNITY DEVE GENERAL BMO Transportation -Denver Airport $10.00 COMMUNITY DEVE GENERAL BMO Transportation -Denver Airport $35.00 Police GENERAL BMO Office Supplies -copier paper $193.20 Building Inspections GENERAL BMO Dakota County Building Official $70.34 Building Inspections GENERAL BMO Dakota County Building Official $120.00 Building Inspections GENERAL BMO Labeled as gun bag,but used as $75.12 K9 GENERAL BMO medicati on $273.74 General Facility Mai GENERAL BMO Scrubbing foam for hvac metal g $61.94 Parks Operations PARKS BMO Scrubbing foam for HVAC metal g $1,469.99 Non-Departmental GENERAL BMO March 25 Bldg Permit Surcharge $428.21 Police GENERAL BMO POST Renewal for Bauer,Freeman $540.00 Council GENERAL BMO Peerless -Phone $340.23 Recycling GENERAL BMO Peerless -Phone $107.33 Police GENERAL BMO evidence to bca,2500403 $6.00 K9 GENERAL BMO Eye vet appt.$188.20 General Facility Mai GENERAL BMO plumbing supplies $51.30 Parks Operations PARKS BMO Plumbing supplies $83.41 Police GENERAL BMO Sgt.Beuch Uniform Allowance -$143.95 PW -Streets GENERAL BMO Wrenches -Water truck $299.99 PW -Streets GENERAL BMO Green Treated wood $99.80 Police GENERAL BMO Ri nowski Mental Health Summit $349.00 Police GENERAL BMO 9v Batteries $22.70 Parks Operations PARKS BMO Ribbon,Copy Paper,Kleenex $84.56 Parks Operations PARKS BMO commercial spray bottles $39.57 Parks Operations PARKS BMO commercial spray bottles $130.23 Parks Operations PARKS BMO staff uniforms $1,838.62 Parks Operations PARKS BMO TJ school $445.00 Parks Operations PARKS BMO music for events $12.96 Parks Operations PARKS BMO Portable toilet boards $5,224.95 Parks Operations PARKS BMO shock for truck $38.48 Parks Operations PARKS BMO return velcro straps ($31.99) Parks Operations PARKS BMO 90 degree plug $15.22 Parks Operations PARKS BMO fountain parts $39.94 VIII-01 Council Report DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT Parks Operations PARKS BMO wall calendar &post caps $13.99 Parks Operations PARKS BMO wall calendar &post caps $37.99 Parks Operations PARKS BMO wall calendar &post caps $39.57 Parks Operations PARKS BMO wall calendar &post caps $107.96 Parks Operations PARKS BMO Jenkins NRPA Membership $180.00 Parks Operations PARKS BMO study material $123.28 Parks Operations PARKS BMO ribbon cutting supplies $54.99 Parks Operations PARKS BMO seminar $138.00 Parks Operations PARKS BMO seminar $370.45 Non-Departmental TIF 9 BLOCK 28 BMO Gas Service -400 Vermillion St $729.23 Water WATER BMO Switch $147.70 Water WATER BMO water School -Sawyer Jackson $370.00 Vendor Total:$35,217.44 GRAND TOTAL:$35,217.44 APPROVED BY: APPROVED BY: APPROVED BY: VIII-01 Council Report DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT Non-Departmental AQUATIC CENTE CITY OF HASTINGS CHANGE FUND $600.00 Vendor Total:$600.00 Arena ARENA CINTAS CORPORATION NO 2 REPAIRS &MAINTENANCE -BLDG $56.73 Safety &Wellness GENERAL CINTAS CORPORATION NO 2 MEDICAL &FIRST AID $14.32 Vendor Total:$71.05 Water WATER HAWKINS INC CHEMICALS &CHEMICAL PRODUCTS $90.00 Water WATER HAWKINS INC CHEMICALS &CHEMICAL PRODUCTS $2,003.59 Vendor Total:$2,093.59 PW -Streets GENERAL ROAD MACHINERY &SUPPLIES C REPAIRS &MAINTENANCE -EQUIP $386.88 Vendor Total:$386.88 Parks Operations PARKS REINDERS INC.LANDSCAPING MATERIALS $195.75 Parks Operations PARKS REINDERS INC.RECREATION SUPPLIES $1,760.00 Parks Operations PARKS REINDERS INC.RECREATION SUPPLIES $404.00 Vendor Total:$2,359.75 Water WATER WATER CONSERVATION SERVICE REPAIRS &MAINT-LINES $413.40 Vendor Total:$413.40 Water WATER INNOVATIVE OFFICE SOLUTIONS OTHER GENERAL SUPPLIES $197.56 Vendor Total:$197.56 Water WATER MIDWEST ELECTRICAL CONSTRU REPAIRS &MAINT-LINES $9,550.00 Vendor Total:$9,550.00 Non-Departmental GENERAL Wl SUPPORT COLLECTIONS TRUS Remittance $92.31 Vendor Total:$92.31 Aquatics AQUATIC CENTE HORIZON COMMERCIAL POOL SU REPAIRS &MAINTENANCE -STRUCTU $4,900.00 Vendor Total:$4,900.00 Wastewater WASTEWATER BAUER SERVICES 120 14TH ST W $5,000.00 Wastewater WASTEWATER BAUER SERVICES 725 6TH ST W $5,000.00 Wastewater WASTEWATER BAUER SERVICES 1109 ZWEBER LN $2,500.00 Vendor Total:$12,500.00 City Hall Building GENERAL GILBERT MECHANICAL CONTRAC REPAIRS &MAINTENANCE -EQUIP $406.00 LeDuc LEDUC HISTORI GILBERT MECHANICAL CONTRAC OUTSIDE LIGHTS NOT WORKING ON A $302.00 Vendor Total:$708.00 Aquatics AQUATIC CENTE HOMETOWN ACE HARDWARE REPAIRS &MAINTENANCE STRUCTU $37.57 VIII-01 Council Report DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT Aquatics AQUATIC CENTE HOMETOWN ACE HARDWARE UPKEEP OF GROUNDS $46.49 Aquatics AQUATIC CENTE HOMETOWN ACE HARDWARE REPAIRS &MAINTENANCE -STRUCTU $49.91 Aquatics AQUATIC CENTE HOMETOWN ACE HARDWARE REPAIRS &MAINTENANCE -STRUCTU $41.82 Aquatics AQUATIC CENTE HOMETOWN ACE HARDWARE MISC HARDWARE POOL $28.69 Arena ARENA HOMETOWN ACE HARDWARE OTHER GENERAL SUPPLIES $26.99 Fire FIRE &AMBULA HOMETOWN ACE HARDWARE OTHER GENERAL SUPPLIES $37.18 Hydro HYDRO ELECTRI HOMETOWN ACE HARDWARE REPAIRS &MAINTENANCE -EQUIP $41.79 Parks Operations PARKS HOMETOWN ACE HARDWARE UPKEEP OF GROUNDS $25.08 Parks Operations PARKS HOMETOWN ACE HARDWARE REPAIRS &MAINTENANCE -IRRIGAT $8.51 Parks Operations PARKS HOMETOWN ACE HARDWARE UPKEEP OF GROUNDS $144.97 Parks Operations PARKS HOMETOWN ACE HARDWARE SMALL TOOLS &EQUIPMENT $78.10 Parks Operations PARKS HOMETOWN ACE HARDWARE REPAIRS &MAINTENANCE -EQUIP $34.37 Water WATER HOMETOWN ACE HARDWARE REPAIRS &MAINT-LINES $4.64 Water WATER HOMETOWN ACE HARDWARE REPAIRS &MAINT-LINES $13.01 Vendor Total:$619.12 IT-OPERATIONS GENERAL SHI INTERNATIONAL CORP MAINTENANCE CONTRACTS $218.94 Vendor Total:$218.94 Non-Departmental GENERAL HASTINGS PROFESSIONAL FIREFI Remittance $1,571.68 Vendor Total:$1,571.68 PW -Streets GENERAL NAPA AUTO PARTS MOTOR FUEL &OIL $19.99 PW -Streets GENERAL NAPA AUTO PARTS REPAIRS &MAINTENANCE -EQUIP $62.69 PW -Streets GENERAL NAPA AUTO PARTS REPAIRS &MAINTENANCE -EQUIP $83.96 PW -Streets GENERAL NAPA AUTO PARTS MOTOR FUEL &OIL $34.99 PW -Streets GENERAL NAPA AUTO PARTS REPAIRS &MAINTENANCE -EQUIP $79.99 Hydro HYDRO ELECTRI NAPA AUTO PARTS REPAIRS &MAINTENANCE -EQUIP $43.98 Vendor Total:$325.60 Parks Operations PARKS NAPA AUTO PARTS REPAIRS &MAINTENANCE -EQUIP $28.18 Vendor Total:$28.18 PW Building GENERAL SUNBELT RENTALS,INC SCISSOR LIFT RENTAL $324.50 City Hall Building GENERAL SUNBELT RENTALS,INC SCISSOR LIFT RENTAL $324.50 City Hall Building GENERAL SUNBELT RENTALS,INC SCISSOR LIFT RENTAL $324.50 Vendor Total:$973.50 COMMUNITY DEVE ESCROW -DEV/LEVANDER GILLEN &MILLER PA RETAINER $352.00 COMMUNITY DEVE ESCROW -DEV/LEVANDER GILLEN &MILLER PA RETAINER $1,634.50 Legal GENERAL LEVANDER GILLEN &MILLER PA RETAINER $2,250.00 VIII-01 Council Report DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT Legal GENERAL LEVANDER GILLEN &MILLER PA RETAINER $416.00 Legal GENERAL LEVANDER GILLEN &MILLER PA RETAINER $288.00 Legal GENERAL LEVANDER GILLEN &MILLER PA RETAINER $128.00 Legal GENERAL LEVANDER GILLEN &MILLER PA RETAINER $928.00 Legal GENERAL LEVANDER GILLEN &MILLER PA RETAINER $448.00 Legal GENERAL LEVANDER GILLEN &MILLER PA RETAINER $868.00 Legal GENERAL LEVANDER GILLEN &MILLER PA RETAINER $240.00 Storm STORM WATER LEVANDER GILLEN &MILLER PA RETAINER $488.00 Wastewater WASTEWATER LEVANDER GILLEN &MILLER PA RETAINER $548.00 Water WATER LEVANDER GILLEN &MILLER PA RETAINER $1,588.00 Vendor Total:$10,176.50 PARKS &RECREA PARKS PATRICK,MICHAELA.OTHER PROFESSIONAL SERVICES $240.00 Vendor Total:$240.00 PARKS &RECREA PARKS AUGE,THIERRY OTHER PROFESSIONAL SERVICES $240.00 Vendor Total:$240.00 PARKS &RECREA PARKS KAMPA,DEREK OTHER PROFESSIONAL SERVICES $60.00 Vendor Total:$60.00 Non-Departmental GENERAL VISION SERVICE PLAN INSURANC Remittance $6.10 Non-Departmental GENERAL VISION SERVICE PLAN INSURANC Remittance $390.12 Vendor Total:$396.22 Building Inspections GENERAL METRO SALES,INC OFFICE SUPPLIES $175.00 Vendor Total:$175.00 Water WATER VAN METER INC REPAIRS &MAINT-LINES $48.15 Water WATER VAN METER INC REPAIRS &MAINT-LINES $20.37 Vendor Total:$68.52 PARKS &RECREA PARKS GERLACH,ANNA OTHER PROFESSIONAL SERVICES $250.00 Vendor Total:$250.00 Arena ARENA HASTINGS FIRE &SAFETY REPAIRS &MAINTENANCE -EQUIP $295.00 City Hall Building GENERAL HASTINGS FIRE &SAFETY ANNUAL FIRE EXTINGUISHER INSPEC $152.00 PW Cold Storage Bu GENERAL HASTINGS FIRE &SAFETY ANNUAL FIRE EXTINGUISHER INSPEC $17.00 Fire Building GENERAL HASTINGS FIRE &SAFETY ANNUAL FIRE EXTINGUISHER INSPEC $361.00 Police Building GENERAL HASTINGS FIRE &SAFETY ANNUAL FIRE EXTINGUISHER INSPEC $468.50 PW Building GENERAL HASTINGS FIRE &SAFETY ANNUAL FIRE EXSTINGUISHER INSPE $644.25 HEDRA HEDRA HASTINGS FIRE &SAFETY REPAIRS &MAINTENANCE -BLDG $275.00 VIII-01 Council Report DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT Hydro HYDRO ELECTRI HASTINGS FIRE &SAFETY REPAIRS &MAINTENANCE -EQUIP $34.00 LeDuc LEDUC HISTORI HASTINGS FIRE &SAFETY ANNUAL FIRE EXTINGUISHER INSPEC $161.75 Parks Operations PARKS HASTINGS FIRE &SAFETY OTHER GENERAL SUPPLIES $248.75 Parks Operations PARKS HASTINGS FIRE &SAFETY OTHER GENERAL SUPPLIES $543.25 Water WATER HASTINGS FIRE &SAFETY REPAIRS &MAINT-LINES $51.00 Vendor Total:$3,251.50 Fire FIRE &AMBULA DAKOTA 911 DISPATCH CONTRACT-COUNTY $17,190.67 Police GENERAL DAKOTA 911 DISPATCH CONTRACT-COUNTY $34,381.33 Vendor Total:$51,572.00 Aquatics Parks Operations AQUATIC CENTE IMPERIAL DADE CLEANING SUPPLIES $1,664.35 $1,785.00 Vendor Total:$3,449.35 PARKS IMPERIAL DADE UPKEEP OF GROUNDS Water WATER LARKIN HOFFMAN DALY &LINDG EXPERT &CONSULTANT $4,000.00 Vendor Total:$4,000.00 Fire FIRE &AMBULA DAKOTA COUNTY FINANCE MAR 25 FUEL $1,911.66 Ambulance FIRE &AMBULA DAKOTA COUNTY FINANCE MAR 25 FUEL $731.62 General Facility Mai GENERAL DAKOTA COUNTY FINANCE MAR 25 FUEL $129.20 Police GENERAL DAKOTA COUNTY FINANCE MAR 25 FUEL $3,971.71 Building Inspections GENERAL DAKOTA COUNTY FINANCE MAR 25 FUEL $269.36 PW -Streets GENERAL DAKOTA COUNTY FINANCE MAR 25 FUEL $2,552.38 PW -Engineering GENERAL DAKOTA COUNTY FINANCE MAR 25 FUEL $88.68 Water WATER DAKOTA COUNTY FINANCE MAR 25 FUEL $1,459.25 Fire FIRE &AMBULA DAKOTA COUNTY FINANCE DISPATCH CONTRACT-COUNTY $1,283.15 Police GENERAL DAKOTA COUNTY FINANCE DISPATCH CONTRACT-COUNTY $1,376.47 Vendor Total:$13,773.48 Fire FIRE &AMBULA FIRECOM -SONETICS REPAIRS &MAINTENANCE -EQUIP $175.00 Vendor Total:$175.00 Parks Operations PARKS THE DAVEY TREE EXPERT CO LANDSCAPING MATERIALS $2,200.00 Vendor Total:$2,200.00 PARKS &RECREA PARKS CHANDLER,MADELYN OTHER PROFESSIONAL SERVICES $225.00 Vendor Total:$225.00 Non-Departmental PARKS MANSFIELD SERVICE PARTNERS FUEL INVENTORY $2,772.81 Vendor Total:$2,772.81 VIII-01 Council Report DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT City Hall Building GENERAL OTIS ELEVATOR COMPANY FEB 2025 MAINT $81.00 Police Building GENERAL OTIS ELEVATOR COMPANY MAINTENANCE CONTRACTS $81.00 Police Building GENERAL OTIS ELEVATOR COMPANY MAINTENANCE CONTRACTS $243.00 City Hall Building GENERAL OTIS ELEVATOR COMPANY JUNE JULY AUG MAINT.$243.00 Vendor Total:$648.00 Parks Operations PARKS AIM ELECTRONICS VETS BASEBALL SCOREBOARD WIFI $553.20 Vendor Total:$553.20 Arena ARENA BECKER ARENA PRODUCTS,INC REPAIRS &MAINTENANCE -EQUIP $1,335.83 Vendor Total:$1,335.83 Fire FIRE &AMBULA CENTURY COLLEGE CONFERENCE &SCHOOLS $575.00 Vendor Total:$575.00 Water WATER CITY OF BLOOMINGTON REPAIRS &MAINT-LINES $364.00 Vendor Total:$364.00 Aquatics AQUATIC CENTE ELECTRO WATCHMAN,INC OTHER PROFESSIONAL SERVICES $348.00 PW Cold Storage Bu GENERAL ELECTRO WATCHMAN,INC MONTHLY AND ANNUAL MONITORING $954.00 City Hall Building GENERAL ELECTRO WATCHMAN,INC MONTHLY AND ANNUAL MONITORING $1,020.00 Fire Building GENERAL ELECTRO WATCHMAN,INC MONTHLY AND ANNUAL MONITORING $690.00 HEDRA HEDRA ELECTRO WATCHMAN,INC MONTHLY AND ANNUAL MONITORING $1,080.00 LeDuc LEDUC HISTORI ELECTRO WATCHMAN,INC MONTHLY AND ANNUAL MONITORING $738.00 Non-Departmental TIF9 BLOCK28 ELECTRO WATCHMAN,INC MONTHLY AND ANNUAL MONITORING $104.85 Parks Operations PARKS ELECTRO WATCHMAN,INC REPAIRS &MAINTENANCE -BLDG $86.20 Parks Operations PARKS ELECTRO WATCHMAN,INC REPAIRS &MAINTENANCE -BLDG $419.40 Parks Operations PARKS ELECTRO WATCHMAN,INC REPAIRS &MAINTENANCE -BLDG $654.00 Water WATER ELECTRO WATCHMAN,INC REPAIRS &MAINT-LINES $924.00 Water WATER ELECTRO WATCHMAN,INC REPAIRS &MAINT-LINES $720.00 Vendor Total:$7,738.45 Parks Operations PARKS GARTZKE CONSTRUCTION INC.UPKEEP OF GROUNDS $4,800.00 Vendor Total:$4,800.00 PW Building GENERAL W.W.GRAINGER,INC.REPAIRS &MAINTENANCE -EQUIP $234.20 City Hall Building GENERAL W.W.GRAINGER,INC.REPAIRS &MAINTENANCE -EQUIP $505.25 Vendor Total:$739.45 Communications GENERAL GRAPHIC DESIGN ADVERTISING-PROMOTIONAL $747.00 Parks Operations PARKS GRAPHIC DESIGN GENERAL NOTICES &PUBLIC INFO $121.00 Parks Operations PARKS GRAPHIC DESIGN GENERAL NOTICES &PUBLIC INFO $122.00 VIII-01 Council Report DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT Vendor Total:$990.00 Cable Access CABLE ACCESS HASTINGS ACCESS CORP.MISCELLANEOUS $64,595.17 Vendor Total:$64,595.17 Parks Capital PARKS CAPITAL HOISINGTON KOEGLER GROUP LAKE REBECCA PRO!MGMT #21 $4,245.90 Vendor Total:$4,245.90 Non-Departmental GENERAL L.E.L.S.Remittance $2,044.00 Vendor Total:$2,044.00 Non-Departmental GENERAL LOCAL UNION 49 Remittance $735.00 Vendor Total:$735.00 Non-Departmental GENERAL LOCAL 320 Remittance $388.00 Vendor Total:$388.00 Police Building GENERAL CENTERPOINT ENERGY heat $1,369.40 Vendor Total:$1,369.40 Non-Departmental GENERAL MN NCPERS GROUP LIFE C/O ME Remittance $64.00 Vendor Total:$64.00 Parks Operations PARKS NIEBUR TRACTOR &EQUIPMENT,REPAIRS &MAINTENANCE -EQUIP $239.59 Vendor Total:$239.59 Water WATER NINE EAGLES PROMOTIONS CLOTHING &BADGES $38.00 Vendor Total:$38.00 Ambulance FIRE &AMBULA LINDE GAS &EQUIPMENT INC.CHEMICALS &CHEMICAL PRODUCTS $210.36 Vendor Total:$210.36 Parks Operations PARKS PRECISION LANDSCAPING &CON HWY 61 MEDIAN MAINTENANCE 2025 $796.43 Vendor Total:$796.43 Arena ARENA R &R SPECIALTIES,INC.REPAIRS &MAINTENANCE -EQUIP $70.00 Vendor Total:$70.00 Aquatics AQUATIC CENTE RECREATION SUPPLY COMPANY POOL LADDER FEET $158.64 Vendor Total:$158.64 Forestry GENERAL RIVERTOWN TREE SERVICE LLC BOULEVARD TREE MAINT/REMOVAL $2,200.00 Vendor Total:$2,200.00 PW -Street Lights GENERAL CITY OF ST PAUL REPAIRS &MAINTENANCE -EQUIP $510.00 PW -Street Lights GENERAL CITY OF ST PAUL REPAIRS &MAINTENANCE -EQUIP $76.80 VIII-01 Council Report DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT Vendor Total:$586.80 Parks Operations PARKS SOLBERG AGGREGATE COMPAN UPKEEP OF GROUNDS $334.45 Vendor Total:$334.45 Water WATER SRF CONSULTING GROUP INC EXPERT &CONSULTANT $2,696.00 Vendor Total:$2,696.00 Arena ARENA TERRYS HARDWARE,INC.SPRAY PAINT AND GRINDING WHEEL $39.72 Arena ARENA TERRYS HARDWARE,INC.OTHER GENERAL SUPPLIES $33.99 City Hall Building GENERAL TERRYS HARDWARE,INC.BULBS,PLATE,RINGS $84.75 PW Building GENERAL TERRYS HARDWARE,INC.BULBS,PLATE,RINGS $36.99 PW Building GENERAL TERRYS HARDWARE,INC.CO DETECTOR $9.86 Parks Operations PARKS TERRYS HARDWARE,INC.UPKEEP OF GROUNDS $17.96 Parks Operations PARKS TERRYS HARDWARE,INC.UPKEEP OF GROUNDS $12.79 Parks Operations PARKS TERRYS HARDWARE,INC.OTHER GENERAL SUPPLIES $11.45 Vendor Total:$247.51 Admin GENERAL US POSTMASTER POSTAGE $350.00 Vendor Total:$350.00 Non-Departmental GENERAL UNITED WAY OF HASTINGS Remittance $205.78 Vendor Total:$205.78 Police Building GENERAL VIKING ELECTRIC SUPPLY 24 CABLES FOR LIGHTS $351.84 Police Building GENERAL VIKING ELECTRIC SUPPLY LIGHTS FOR PD EVIDENCE ROOM $146.98 Vendor Total:$498.82 Parks Operations PARKS WEBBER RECREATIONAL DESIGN UPKEEP OF GROUNDS $125.00 Vendor Total:$125.00 Non-Departmental TIF9 BLOCK28 XCEL ENERGY OTHER PROFESSIONAL SERVICES $111.67 Vendor Total:$111.67 Storm STORM WATER ZARNOTH BRUSH WORKS,INC.REPAIRS &MAINTENANCE -EQUIP $3,130.00 Vendor Total:$3,130.00 Non-Departmental WATER RONNENBERG ALBERT Overpayment $11.23 Non-Departmental WATER WHITTAKER WEYLIN Overpayment $153.26 Non-Departmental WATER JONES JOLENE Overpayment $150.00 Non-Departmental WATER JENNINGS JOHN/MARY Overpayment $10.68 Non-Departmental WATER HUMPHREY THOMAS/KAR Overpayment $50.03 Non-Departmental WATER ANDREW J TEMPEL Overpayment $72.77 VIII-01 Council Report DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT Non-Departmental WATER SCHUMACHER JOSEPH Overpayment $42.90 Non-Departmental WATER JENNINGS JOHN/MARY Overpayment $84.32 Vendor Total:$575.19 GRAND TOTAL:$234,394.58 APPROVED BY: APPROVED BY: APPROVED BY: VIII-01 Council Report DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT Parks Operations PARKS O'REILLY AUTOMOTIVE SMALL TOOLS &EQUIPMENT $7.49 Vendor Total:$7.49 Fire FIRE &AMBULA STORLIE,ALAN CONFERENCE &SCHOOLS $211.56 Vendor Total:$211.56 Parks Operations PARKS GREEN COMPANIES LLC DOWNTOWN PLANTERS 2025 #1 $9,955.00 Vendor Total:$9,955.00 Fire FIRE &AMBULA STEVENS,JAMIE CONFERENCE &SCHOOLS $210.44 Vendor Total:$210.44 PW -Streets GENERAL ROAD EQUIPMENT PARTS CENTE REPAIRS &MAINTENANCE -EQUIP $7.78 PW -Streets GENERAL ROAD EQUIPMENT PARTS CENTE REPAIRS &MAINTENANCE -EQUIP $32.06 Water WATER ROAD EQUIPMENT PARTS CENTE MOTOR FUEL &OIL $7.06 Vendor Total:$46.90 Parks Operations PARKS REINDERS INC.CHEMICALS &CHEMICAL PRODUCTS $171.52 Vendor Total:$171.52 Parks Operations PARKS BRIKK MECHANICAL LLC.UPKEEP OF GROUNDS $700.00 Vendor Total:$700.00 Water WATER INNOVATIVE OFFICE SOLUTIONS OTHER GENERAL SUPPLIES $182.24 Vendor Total:$182.24 PW -Streets GENERAL PRECISE MOBILE RESOURCE MG MAINTENANCE CONTRACTS $161.00 Vendor Total:$161.00 Fire FIRE &AMBULA SUCHY,DEAN SAFETY BOOTS $209.95 Vendor Total:$209.95 Aquatics AQUATIC CENTE HORIZON COMMERCIAL POOL SU CHEMICALS &CHEMICAL PRODUCTS $5,539.15 Vendor Total:$5,539.15 Water WATER BAUER SERVICES REPAIRS &MAINT-LINES $4,965.00 Vendor Total:$4,965.00 Hydro HYDRO ELECTRI HOMETOWN ACE HARDWARE REPAIRS &MAINTENANCE -EQUIP $16.73 Vendor Total:$16.73 Hydro HYDRO ELECTRI NAPA AUTO PARTS OTHER GENERAL SUPPLIES $99.99 Hydro HYDRO ELECTRI NAPA AUTO PARTS REPAIRS &MAINTENANCE -EQUIP $46.28 Hydro HYDRO ELECTRI NAPA AUTO PARTS REPAIRS &MAINTENANCE -EQUIP $22.37 Hydro HYDRO ELECTRI NAPA AUTO PARTS REPAIRS &MAINTENANCE -EQUIP $14.72 VIII-01 Council Report DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT Water WATER NAPA AUTO PARTS MOTOR FUEL &OIL $59.98 Vendor Total:$243.34 Ambulance FIRE &AMBULA McKesson medical-surgical MEDICAL &FIRST AID $169.39 Vendor Total:$169.39 Parks Operations PARKS MUSCO SPORTS LIGHTING,LLC UPKEEP OF GROUNDS $950.00 Vendor Total:$950.00 PW -Engineering GENERAL SCHUETTE,BO BO SCHUETTE CELL REIMBURSEMENT $150.00 Vendor Total:$150.00 Parks Operations PARKS VAN METER INC UPKEEP OF GROUNDS $506.41 Parks Operations PARKS VAN METER INC UPKEEP OF GROUNDS $94.69 Vendor Total:$601.10 Aquatics AQUATIC CENTE IMPERIAL DADE CLEANING SUPPLIES $46.83 Vendor Total:$46.83 PW -Streets GENERAL HI-LINE ELECTRIC COMPANY,INC.REPAIRS &MAINTENANCE -EQUIP $248.05 Vendor Total:$248.05 Police GENERAL DAKOTA COUNTY FINANCE REPAIRS &MAINTENANCE -VEHICLE $1,496.90 Vendor Total:$1,496.90 City Hall Building GENERAL AMERICAN FLAGPOLE &FLAG CO FLAG POLE REPAIRS $2,214.00 PW Building GENERAL AMERICAN FLAGPOLE &FLAG CO FLAG POLE REPAIRS $474.00 Parks Operations PARKS AMERICAN FLAGPOLE &FLAG CO UPKEEP OF GROUNDS $484.48 Parks Operations PARKS AMERICAN FLAGPOLE &FLAG CO UPKEEP OF GROUNDS $441.00 Vendor Total:$3,613.48 Wastewater WASTEWATER PRECISION LINING &SEWER LLC 314 5TH ST W.$2,457.50 Vendor Total:$2,457.50 PW -Streets GENERAL NIEDERKORN,KODY J.SAFETY BOOTS $125.00 Vendor Total:$125.00 City Hall Building GENERAL PIN-IT POWER WASHING POWER WASHING NORTH FRONT LIMES $450.00 Vendor Total:$450.00 Water WATER TANKSCO,INC CONTRACTORS &CONSTRUCTION $218,011.50 Vendor Total:$218,011.50 PW -Streets GENERAL BRAUN INTERTEC CONTRACTORS &CONSTRUCTION $1,390.00 Vendor Total:$1,390.00 VIII-01 Council Report DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT Parks Operations PARKS CEMSTONE PRODUCTS CO.UPKEEP OF GROUNDS $64.00 Vendor Total:$64.00 Police Building GENERAL ELECTRO WATCHMAN,INC ANNUAL MONITORING BERG./FIRE $1,056.00 Vendor Total:$1,056.00 Parks Operations PARKS GERLACH OUTDOOR POWER EQ REPAIRS &MAINTENANCE -EQUIP $275.58 Vendor Total:$275.58 PW Building GENERAL W.W.GRAINGER,INC.FILTERS $78.00 Police Building GENERAL W.W.GRAINGER,INC.FILTERS $175.35 Vendor Total:$253.35 Storm STORM WATER GRAPHIC DESIGN #10 WINDOW SECURITY ENVELOPES $318.00 Wastewater WASTEWATER GRAPHIC DESIGN #10 WINDOW SECURITY ENVELOPES $318.00 Water WATER GRAPHIC DESIGN #10 WINDOW SECURITY ENVELOPES $318.00 Storm STORM WATER GRAPHIC DESIGN #9 YELLOW ENVELOPES $293.33 Wastewater WASTEWATER GRAPHIC DESIGN #9 YELLOW ENVELOPES $293.33 Water WATER GRAPHIC DESIGN #9 YELLOW ENVELOPES $293.34 Vendor Total:$1,834.00 Fire FIRE &AMBULA HASTINGS VEHICLE REGIS.2025 FREIGHTLINER TANDEM TITLE/$39.00 Police GENERAL HASTINGS VEHICLE REGIS.2022 CHEV BLAZER TAB RENEWAL $16.25 Police GENERAL HASTINGS VEHICLE REGIS.2022 CHEV BLAZER TAB RENEWAL $16.25 Police GENERAL HASTINGS VEHICLE REGIS.2022 CHEV BLAZER TAB RENEWAL $16.25 Vendor Total:$87.75 Parks Capital PARKS CAPITAL HASTINGS SCHOOL DISTRICT #20 cif:cwa shed $6,000.00 Vendor Total:$6,000.00 Non-Departmental TIF9 BLOCK28 CENTERPOINT ENERGY OTHER PROFESSIONAL SERVICES $53.41 Vendor Total:$53.41 Fire FIRE &AMBULA MN FIRE SERVICE CERT.BRD CONFERENCE &SCHOOLS $131.00 Vendor Total:$131.00 Water WATER MN DEPARTMENT OF HEALTH CONFERENCE &SCHOOLS $55.00 Vendor Total:$55.00 Ambulance FIRE &AMBULA LINDE GAS &EQUIPMENT INC.CHEMICALS &CHEMICAL PRODUCTS $798.95 Vendor Total:$798.95 Parks Operations PARKS PRECISION LANDSCAPING &CON UPKEEP OF GROUNDS $796.43 VIII-01 Council Report DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT Vendor Total:$796.43 Fire FIRE &AMBULA SOUTH EAST TOWING OF HASTIN OTHER GENERAL SUPPLIES $200.00 Vendor Total:$200.00 PW Building GENERAL TERRYS HARDWARE,INC.REPAIRS &MAINTENANCE -EQUIP $35.21 General Facility Mai GENERAL TERRYS HARDWARE,INC.REPAIRS &MAINTENANCE -EQUIP $75.96 PW -Streets GENERAL TERRYS HARDWARE,INC.OTHER GENERAL SUPPLIES $54.94 Police Building GENERAL TERRYS HARDWARE,INC.BROOM $15.99 General Facility Mai GENERAL TERRYS HARDWARE,INC.UPKEEP OF GROUNDS $56.74 Vendor Total:$238.84 Parks Operations PARKS VERMILLION ELEVATOR INC LANDSCAPING MATERIALS $350.00 Parks Operations PARKS VERMILLION ELEVATOR INC UPKEEP OF GROUNDS $2,989.00 Parks Operations PARKS VERMILLION ELEVATOR INC UPKEEP OF GROUNDS $230.00 Vendor Total:$3,569.00 Police GENERAL WOOD,NATHAN CLOTHING &BADGES $484.40 Vendor Total:$484.40 Non-Departmental WATER SUN LIGHT INVESTMENTS LLC Overpayment $131.13 Vendor Total:$131.13 GRAND TOTAL:$268,358.91 APPROVED BY: APPROVED BY: APPROVED BY: VIII-01 City Council Memorandum To:Mayor Fasbender &City Councilmembers From:Paige Marschall Bigler, Recreation Program Specialist Date:June 2, 2025 Item:Accept Donation to the Parks and Recreation Department Council Action Requested:Council is asked to accept a donation in the amount of $1,000.00, made to the Parks and Recreation Department and has designated that this donation be used for the Rec+Art+Police Program Series. Background Information:SC Toys has made this donation to be used for the Rec+Art+Police Program Series. Financial Impact: Increase the Parks and Recreation donation account by $1,000.00 Advisory Commission Discussion: N/A Council Committee Discussion: N/A Attachments:•Resolution VIII-02 CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION ____________ A RESOLUTION EXPRESSING ACCEPTANCE OF AND APPRECIATION OF A DONATION TO THE PARKS AND RECREATION DEPARTMENT WHEREAS,SC Toys has presented to the City Parks & Recreation Department a donation of $1,000.00 and has designated that this donation be used for the Rec+Art+Police Program Series; and WHEREAS,the City Council is appreciative of the donation and commends SC Toys for their civic efforts, NOW, THEREFORE BE IT RESOLVED,by the City Council of the City of Hastings, Minnesota; 1.That the donation is accepted and acknowledged with gratitude; and 2.That the donation will be appropriated for the Rec+Art+Police Program Series. Adopted this 2nd day of June, 2025. ______________________________ Mary D. Fasbender, Mayor ATTEST: ____________________________ Kelly Murtaugh, City Clerk VIII-02 City Council Memorandum To: Mayor Fasbender & City Council Members From:Paige Marschall Bigler, Recreation Program Specialist Date:June 2, 2025 Item:Rivertown Days -Special Event Designation & Temporary Liquor License Council Action Requested: Designate 2025 Rivertown Days as a Special Event coordinated by the Hastings Area Chamber of Commerce and Tourism Bureau from July 17th through July 20th 2025,and approve a three-day on-sale liquor license as part of the Rivertown Days Community Celebration. Background Information: The Hastings Area Chamber of Commerce & Tourism Bureau has made a request to have July 17 –20 designated as a special event. Management Staff have been working with the Rivertown Days Committee and are supportive of the event with the following conditions: Traffic Management Conditions: •Traffic Management Plan submitted by a third-party vendor for City Staff review –detour route and trailblazing implemented including delivery, setup and takedown. •Traffic control vendor to provide metal fencing, similar to 2024. Fencing will run along Tyler St. from the Mississippi River up to 2nd Street.Additional fencing available to fill areas that are not blocked by a stage or entrance tent. An easily movable barricade near the small stage on Sibley St. to block foot traffic but allow EMT access if necessary. Barricades at ally behind Lock & Dam and one behind Hastings Social Tavern to deter alcohol beyond boundaries. •Signage at both ends of 2nd St., mid-block 2nd-3rd on Sibley and Ramsey be similar in size/visibility used for last summer’s downtown closures. ‘Road Closed Ahead’signs at Vermillion/3rd, 4th/Sibley, 4th/Ramsey, and warning on Tyler both north and south of 2nd St. ‘No Right Turn’sign on frontage road just prior to 2nd St. and ‘No Right Turn’and ‘No Left Turn’sign north and south of 2nd St. E. on Tyler Street. •Event coordinators ensure there are way finding signs on Tyler St. and behind the Legion to identify entrances. •Advance notification to traveling public required along 2nd St. on approaches to closure area (example: This road closed for event July 17th –20th) •Accessible parking spots to be identified and posted by RTD Committee. •Police Department requests two golf carts for shuttling police reserves. Temporary Liquor License Conditions: •Access to and egress from the alcohol service areas must be always staffed with private security personnel during service hours. Security personnel need not be uniformed but must wear something that identifies them as SECURITY. Security personnel may be employees of the event’s liquor license or volunteer staff. VIII-03 •Security personnel are expected to immediately report to the Hastings Police Department any traffic safety issues, disorderly conduct, or criminal behavior that may affect the safety of the event staff, attendees, or surrounding community. •Identification checks must be made to ensure with the Minnesota alcohol consumption possession statutes. Beer tent hours will be 5:00 p.m.–11:00 p.m. on Friday, and 1:00 p.m. – 11:00 p.m. on Saturday. Last call at 10:30 p.m. on Friday and Saturday. •Only alcoholic beverages allowed outside the bar/restaurant spaces from Chamber beer tent. List of beverages provided to Police Dept. prior to the event. •Alcoholic beverages are not permitted to leave Rivertown Days boundaries. •Security member positions in the alley behind Lock and Dam Eatery. •Proof of insurance for the temporary liquor sales must be received by City staff in advance of the event. General Conditions: •Chamber to receive written approval to utilize private property. •Chamber to receive letter of approval from DNR to close Jaycee Boat Launch •Tent inspection by the Fire/EMS Department to address proper safety items in advance of the event. •Stages taken down by event volunteers after event Saturday night to allow space for car show on Sunday. •Parks Department staff check electrical outlets at Jaycee Park prior to RTD weekend for craft fair and food vendors. •Public works department to provide water access for food vendors and the carnival at Levee Park from hydrants. Public Works and RTD staff identify hydrants prior. •Public Works to mow and mark off the grassy area past the boat launch in Jaycee Park for additional parking. •Parks Department connect with Mosquito Control District to spray for mosquitos in Jaycee and Levee Park before RTD weekend. •Parks Department to mow private property adjacent to Levee Park the Monday of Rivertown Days weekend, prior to carnival set up. •Parks Department will provide delivery and pickup of picnic tables to Jaycee Park and Levee Park. •Parks Department will lock Levee Park restrooms and post closure signage. •Parks Department will coordinate Trash, Recycling & Organics carts and dumpsters delivery and distribution with Tennis Sanitation. •Parks Department will check garbage/recycling for pickup throughout Jaycee Park and Levee Park in the morning and afternoon,July 17-20. Event volunteers to empty garages/recycling in the evenings. •The downtown big belly bins will be saran wrapped shut with an out-of-service sign posted by Public Works Staff due to insufficient capacity to maintain regular emptying by maintenance. •Any additional coordination with City Staff as requested to ensure a successful event. Financial Impact: Temporary on-sale liquor license fee of $75.00. City resources are committed to this event as part of the annual budget and the City is listed as one of the event sponsors. Advisory Commission Discussion: VIII-03 N/A Council Committee Discussion: N/A Attachments: •Special Event Application •Traffic Management Plan •General Event Information •Event Map •Temporary Liquor license application VIII-03 Special Event Permit Application Parks &Recreation Department 920 10thStreet West Hastings,MN 55033 651-480-6175 A Special Event Permit is required for events who wish to exclusively use City Property and/or require City services to ensure safety and coordination.A Special Event is defined as any race,concert,community celebration,fundraiser,dance,car show,large assembly,or other Special Event on City property that has received City Council approval.Please see our Special Event Policy for additional information at www.hastingsmn.gov APPLICATION CHECKLIST: Application must be submitted at least sixty (60)days prior to the event. It is our goal to provide event organizers guidance in planning safe and successful events. 0 Special Event Permit Application0SiteMapofProposedAreasofImpact Run/Walk Routes,Parade Routes,Downtown Event,Concert/Performance Staging,etc.0 Certificate of Insurance Please see section regarding insurance on page 8. APPLICATION PROCESS: O Submit the completed application packet to the Parks &Recreation Department.D Allow 14 business days after application has been received for review. If additional information is required,the applicant will be contacted by City Staff. Once initial review is complete,all supporting documents must be submitted by event organizer. Once all queries are concluded,the application must go before City Council for final approval. Throughout the City Staff review process,the Event Coordinator will work with the Deputy City Clerk for additional required licensing in conjunction with the event. CONTACT INFORMATION: Paige Marschall Bigler,Recreation Programming Specialist pmarschall@hastingsmn.gov 651-480-6182 Special Event Application Park Rentals Emily King,Deputy City Clerk eking@hastingsmn.gov 651-480-2343 Additional Licensing Mobile Food Units,Temporary Liquor Licensing,Temporary Gambling Licensing, Temporary Vendors Special Event Permit Application Page 1of 10 VIII-03 Organization Information (if applicable) Organization:Hastjngs Area Chamber of Commerce &Tourism Bureau Primary Phone Number:651.437.6775 Website Address:www.hastingsmn.org and www.rivertowndaysmn.com H Event Organizer On-Site Contact:Kristy Barse Primary Phone Number:952.217.6579 Email Address:Kristy@hastingsmn.org Name and Title:Kristy Barse,President Mailing Address:200 2nd Street E,Hastings MN 55033 Primary Phone Number:437 6775 E3 Email Address:kristy@hastingsmn.org General Event Information Event Name:Rivertown Days Type of Event:||Race/Run/Walk ||Downtown Event 1 Concert/Performance 1 1Other: I |Fundraiser Event Description in Detail: Cnmmnnitv wide festival featuring live music fond trucks arts &crafts fair classic c.ar show and kids activities. Is this an annual event?Yes No Is this a multi-day event?Yes No Event Start Date:7/17/25 Event End Date:7/20/25 Is the event open to the public or private?1 1Public Private Special Event Permit Application Page 2of 10 VIII-03 Is there an admission fee?Yes No What is the anticipated attendance?8,000 What was the previous year’s attendance?8,000 Where will the event be located? Downtown Hastings,2nd Street F„and Levee Park..Taycee Park.There will also he sanctioned events at the Hastings pickle ball courts &C.P,Adams Park A Park Rental Permit is required for events located within a City Park.Contact the City of Hastings Parks and Recreation Department for park facility availability information:651-480-6175. Event SeLUp and Tear Down (2 V How many days will your organization require to:Set-Up:1 Tear Down:1 Event Set-Up Date:07/18/2025 Event Set-Up Time:to Event Start Date:Event Start Time: Event End Date:Event End Time: Event Tear Down Date:Event Tear Down Time:to Staging Details The following items will be used at the event (please mark all that apply): ||Amplified Sound /Music /Live Entertainment Tents/Canopies Stage(s) ||Other If any of the above items will be used,please indicate their location onyour attached Site Plan/Map.Use of the above items mayrequire the Event Organizer to meet ADA Regulations. Parking Details Please describe Public Parking Arrangements for attendees,staff&volunteers.(Please indicate locations)on Site Plan /Map) Public parking will be available in-Depo Park?the ramp on 2nd Street West as well as street parking.See-attachments for additional parking information. Special Event Permit Application Page 3 of 10 VIII-03 Portable Restrooms Event Organizers are responsible for the event cleaning of existing on-site portable restrooms as well as the rental and fees associated of any additional portable restrooms and/or hand-washing stations with a vendor of their choice to support their event.Use of these items may require the Event Organizers to meet ADA Regulations.(Please indicate locations(s)of portable restrooms on Site Plan /Map) Company Name:Schlomka's Portable Restrooms &Onsite Contact Phone Number &Email:651.332.4200 office@twincitytoilets.com Waste Removal Event Organizers are responsible for arranging the removal of all waste related to the event and related fees.This includes but is not limited to,emptying of trash bins and removal of waste from the event site.Event organizers must work with a vendor to support their event.(Please indicate locations(s)of waste removal bins on Site Plan /Map) All paper and cardboard,cartons,glass bottles and jars,metal cans,and plastics labeled #1,#2 and #5 must be properly sorted and recycled. Each trash container must have a recycling container within 10 feet.The City of Hastings has portable recycling and trash containers that can be checked out for free of charge.Please email violet.penman@rosemountmn.gov for more information. Applicant must educate all event staff,volunteers,event vendors,and housekeeping/custodial contractors using the enclosed Recycle Right Guide. Company Name:Tennis Sanitation Contact Phone Number &Email: Organics 1.Will the event have at least 300 attendees?Yes No 2.Will the event generate at least 1 ton (8 cubic yards)of trash per location (e.g.each sportingtournament location?)?Yes No 3.Will the event generate food scraps back-of-house (e.g.non-public food-prep areas)?Yes No If yes to all three organics criteria,the event is required to collect food scraps. Please contact the Solid Waste &Recycling Coordinator,Violet Penman, violet.penman@rosemountmn.gov or 612-268-9097 to discuss the following: What will vendors use for back-of-house food scraps collection?Dakota County has collection resources available. Dakota County Resources How are food scraps collected from vendors for delivery to an organics facility? Dakota County Resources Special Event Permit Application Page 4of 10 VIII-03 Fire Department Services Event Organizers are responsible for coordinating event safety and emergency coverage with the Hastings Fire Department.The Fire Department will determine if and how many fire resources will be required at an event.All Fire Department costs associated with the event are at the responsibility of the event organizer. ✓|Event will include tents and/or canopies:E Tents and Canopies over 200 square feet Other ||Event will host the use of: Fireworks/Pyrotechnics (a firework display permit is required) Other Police Department Services Event Organizers are responsible for coordinating event security and emergency coverage with the Hastings Police Department.The Police Department will determine if and how many police resources will be required at any event.All Police Department costs associated with the event are at the responsibility of the event organizer. Event will require traffic control: Event ingress/egressEStreetClosures Other Notice of Temporary Street Closure The City of Hastings requires that all affected residents/businesses both on adjacent to a proposed street closure be notified of such a street closure.A notification letter may be required to be sent to businesses and residents in the affected event areas. Site Plan /Map Instructions All site plans/maps must be submitted along with the application. •Site plans/maps must include a directional sign showing North,South,East,and West.•Site plans/maps must also include a key showing the use of symbols for people,vehicles, tent(s)/canopies,stage(s),platform(s),barricades,Mobile Food Unit and Vendor staging,Portable Restrooms,Waste Collection,etc.•Site plan/map should also show any proposed signage. Special Event Permit Application Page 5 of 10 VIII-03 Please keep in mind that streets/sidewalks must be closed from intersection to intersection;street cannot be closed mid-block.Event Organizer is responsible for posting Temporary ‘No Parking’signs according to requirements. Please list the streets/sidewalks,from intersection to intersection;you are requesting to close for your event.Your Site Plan/Map must show all streets and closures.Street closures are subject to review and approval by the Hastings Police and Public Works Departments. Space is provided for four (4)entries.If you need more space,please attach an additional sheet of paper with the requested information. (1)Street Name:2nd Street East From (cross street):Hwy 61 Bridge To (cross street):Tyler Street Type of Closure:PI Street Closure Sidewalk Closure Closure Start Date:07/18/2025 Closure Start Time:5:00 AM Closure End Date:07/20/2025 Closure End Time:5:00 PM (2)Street Name:Sibley Street From (cross street):4th Street To (cross street):Levee Park Type of Closure:Pl Street Closure Closure Start Date:07/18/2025 Pl Sidewalk Closure Closure Start Time:5:00 AM Closure End Date:07/20/2025 Closure End Time:5:00 PM (3)Street Name:Ramsey Street From (cross street):4th Street To (cross street):Levee Park Type of Closure:Pl Street Closure Closure Start Date:07/18/2025 Pl Sidewalk Closure Closure Start Time:5:00 AM Closure End Date:07/20/2025 Closure End Time:5:00 PM (4)Street Name: From (cross street): To (cross street): Type of Closure:I IStreet Closure I I Sidewalk Closure Closure Start Date:Closure Start Time: Closure End Date:Closure End Time: Street Closures Special Event Permit Application Page 6 of 10 VIII-03 Barricade Equipment Does the Host Organization have its own barricade equipment?1 1Yes Pl No If not,please indicate how the Host Organization will meet all required barricade requirements. *The companies listed below are barricade providers and not recommendations of the City* Pl Host Organization will rent barricade equipment from a private company from the list below. (In alphabetical order) Pl Host Organization will set-up and tear down barricade equipment. I |Private company will set-up and tear down barricade equipment. Geyer Signal https://www.constructionequipme nt.com/company/geyer-signal-st- cloud-inc Phone:320-253-9005 4205 Roosevelt Road St.Cloud,MN 56301 Safety Signs of MN https://www.safetysigns- mn.com/ Phone:952-469-6700 19784 Kenrick Avenue Lakeville,MN 55044 Warning Lites https://www.warninglitesmn.com/ Phone:612-521-4200 4700 Lyndale Avenue North Minneapolis,MN 55430 Miscellaneous The event organizer(s)will be applying to serve intoxicating liquor. >Please complete the supplemental form on page 9. The event organizer(s)will be applying for a temporary gambling permit. This event will have vendors selling goods,wares,products,merchandise,etc. This event plans to have a petting zoo,pony rides,etc. >Please indicate the location on the Site Map.It will also be required that the event provides a portable hand-washing station. Special Event Permit Application Page 7 of 10 VIII-03 Indemnification Agreement Host Organization and/or Event Organizer agree,in consideration of the granting of this application and Special Event Permit for: Rivertown Days to be held on July 18 -20,2025 Event Name Event Date(s) by Kristy Barse Event Organizer/Primary Applicant of Hastings Area Chamber of Commerce Host Organization Host Organization and/or Event Organizer(s)hereby agrees to defend,indemnify and hold harmless the City of Hastings (“City”),and the City’s employees,officers,managers,agents,council members,and volunteers from and against any and all losses,damages,claims for damage,liability,lawsuits,judgement expense and cost(s)however caused,resulting from,arising out of,or in any way related to the Applicant’s event as herein described,from any injury of death to any person or damage to any property including all reasonable costs for investigation and defense thereof (including,but not limited to,attorney fees,costs and expert fees)arising out of or attributed to the issuance of Applicant’s Special Event Permit regardless of where the injury,death,or damage may occur,unless injury,death,or damage is caused by the sole negligence of willful misconduct of the City.Nothing in this Agreement is to be construed as a waiver by the City of any immunities,defenses,or other limitations on liability to which the City is entitled to by law, including,but not limited to,the maximum monetary limits on liability established by Minnesota Statutes, Chapter 466. Host Organization and/or Event Organizer(s),at their sole cost and expense,agrees that it will maintain in full force and effect,for the duration of the event and term of this Agreement,liability insurance with a minimum per occurrence liability limit of $2,000,000.The City must be named as an additional insured on the insurance policy,and the policy must contain a stipulation that the Applicant’s insurer will provide ten (10)days’prior written notice to the City of a cancellation of the required insurance policy.The insurance shall be carried by a solvent and responsible insurance company that is licensed to do business in the State of Minnesota.A certificate of insurance,signed by the authorized representative of the insurance company, evidencing compliance with the required liability insurance amount must be provided to the City by the Applicant prior to the event.The City reserves the right to modify the insurance requirements at its sole discretion based on the nature and scope of the Applicant’s proposed event. Kristy Barse Print Name President Title 5/12/25 Date Special Event Permit Application Page 8of 10 VIII-03 Applicant Agreement Please read each statement.Initialing next to each statement indicates your understanding and agreement ot the statement. ISP Host Organization and/or Event Organizer(s)agrees upon request to provide a Liability Insurance Certificate providing evidence of general liability insurance coverage in a minimum of $1,000,000 combined single limit and a minimum $2,000,000 aggregate limit,If food or non¬ alcoholic beverages are sold or provided at the event the insurance policy shall also include an endorsement for product liability in an amount not less than $1,000,000. ML?Host Organization and/or Event Organizer(s)agrees,upon request,to submit a Security Plan setting forth the proposed security measures to be taken to protect the health,safety,and welfare of the participants,spectators,bystanders,and passerby.This plan will be reviewed by the Hastings Police Department who may require alterations to the plan.Security measures may include but are not limited to the hiring of Hastings Police Officers at the expense of the Event Organizer. Host Organization and/or Event Organizer(s)agrees,upon request,to provide a copy of their Determination Letter,as issued by the Internal Revenue Service of the United States,if the application is made on behalf of any organization representing iteself as a tax-exempt,non-profit and/or charitable organization. Host Organization and/or Event Organizer(s)agrees to notify all residents and businesses that will be affected bystreet/sidewalk closures and/or amplified sound. pQ*Host Organization and/or Event Organizer(s)agree to supply ‘No Parking’signs,barricades, cones,and/or warning signs and to situtate them in such a position that the street closure may be maintained in a safe and orderly manner. Host Organization and/or Event Organizer(s)agree to work with City Staff to ensure appropriate licensure is completed for the event including:Park Rental(s),Mobile Food Units,Vendors, Intoxicating Liquor,Temporary Gambling,etc. Kp Host Organization and/or Event Organizer(s)agree that any false statement or material misrepresentation made in support of this application and permit is cause for denial of issuance of a Special Event Permit.Applicant also agrees that failure to adhere to the policies and procedures established by the City of Hastings or any conditions or restrictions imposed upon the permit by the City of Hastings,is cause for revocation of the Special Event Permit. By signing below,Host Organization and/or Event Organizer indicate understanding and agreement to the above statements. Kristy Barse Print Name President Title 5/12/25 Date Special Event Permit Application Page 9 of 10 VIII-03 SUPPLEMENTAL INTOXICATING LIQUOR FORM PLEASE COMPLETE IF INTOXICATING LIQUOR WILL BE SERVED AT THE EVENT Intoxicating Liquor (please check one)||An establishment within the City of Hastings holding an active Caterer’s Permit will be providing and serving liquor. The establishment must provide a current copy of their certificate of insurance including sales off premises.The City of Hastings must be listed as additional insured. Please note if an establishment plans to serve liquor under their caterer’s permit,they must also serve food at the event. Establishment /Permit Holder: R A Temporary Intoxicating Liquor License will be requested. Only issued to charitable,religious,or nonprofit organizations in existence for at least three (3) years. Application must be submitted at least 60 -days prior to the event. Must be approved by City Council. Liquor Liability insurance is required.Additional information listed below. Special Event Liquor License Requirements 1.Area.Alcohol may be served by the Applicant within the Premises,at a location designated on the site map attached to the application.Liquor shall be confined to a specified area and the applicant must provide delineation and signage stating “No Alcohol Beyond This Point”between the specified area and the additional event space to discourage taking alcohol outside of the specified area. 2.Compliance Inspection.The applicant acknowledges that as a liquor license holder for the event,it is subject to Hastings City Code §111.13,subd.B,subd.6,which authorizes that all premises from which intoxicating liquor is offered at on-salt,are subject to inspection for alcohol compliance by any peace officers or health officers. 3.Identification Bracelets.The applicant shall provide at no charge liquor identification bracelets in the area as required by City Staff.The applicant will permit no one to consume liquor unless they are wearing an identification bracelet,and will be responsible for the issuance of bracelets.The bracelets will be issued only to those who are legally entitled to consume intoxicating liquor. 4.Insurance.The City requires any function selling /serving intoxicating liquor through a temporary liquor license must provide Liquor Liablity insurance for the day(s)of the event in the form and amounts as required by M.S.§340A.Proof of insurance must include the use of the facility or any parking lot used for alcohol service.The certificate must list the City of Hastings as an additional insured. 5.Law Enforcement Officer.The Police Department will determine if and how many police resources will be required at any event.All Police Department costs associated with the event are at the responsibility of the event organizer. 6.Exclusions.Glass beverage containers are not allowed within City Parks. Special Event Pennit Application Page 10 of 10 VIII-03 2 2 1 1 Hastings Area Chamber of Commerce: Rivertown Days 2024 Friday, July 19-Sunday, July 21 -WL to deliver advance warning signage one week prior -Deliver remainder in place by Thursday Friday 5AM: WL to close roads Friday 8AM: Volunteers to set pedestrian barricades Sunday: Customer to takedown after event -WL to pick up Monday Equipment List 2-Road Closed for Event Date / Time 20-Type III Barricades 5-Road Closed 6-Road Closed to Thru Traffic 1-Permit Parking Only 1-Detour Right Enclosed 1-Detour Left Enclosed 2-Large Double Arrow 2-Type II Trail Closed Barricades 2-Road Closed Ahead 2-Detour Ahead 6-Detour Up / strut 2-Detour Left / strut 2-Detour Right / strut 2-Ped/Bike Detour Up / strut 3-Ped/Bike Detour Right / strut 2-Ped/Bike Detour Left / strut 2-Stop Signs / strut 7-Parade Boards 260-Pedestrian Barricades TIII-RCTTT TO PREVENT MOTORISTS FROM CUTTING THRU LOTS 4 DETOUR 1 DETOUR THIS ROAD CLOSED FOR EVENT 7/19 5AM- 7/21 5PM 65 140 # 25 30 VIII-03 Special Event Application: Rivertown Days 2025 Attachment General Event Information: •Set up times & notes: o We are asking that 2nd Street close to through traffic from Eddy Street to Tyler Street at 5 a.m. Friday, July 18th, 2025 for event set up. This would include Sibley from the Levee Park parking lot to the ally north of 4th Street and Ramsey from the Levee Park parking lot to the back of the Post Office. Levee Park parking lot would also close to traffic. Barricades and detour signs will be placed by Warning Lites at 5 a.m. (Traffic management plan enclosed) Stages will begin set up by 7 a.m. Fencing will begin set up by 8 a.m. Food trucks arrive by 10 a.m. –scheduled electrical checks by 12 p.m. o Stipes Carnival will start setting rides in the privately owned land north of Hastings Family Service on Monday July 14th. Approval from Bob Abdo, private land owner has been obtained. We are asking for the use of the city owned land north of Art Space Apartments for Carnival parking from Monday, July 14th –Sunday, July 20st, 2025. o A permit for the closure of Jaycee Park boat launch has been approved for Saturday, July 19th & Sunday, July 20th.Signs will be posted at the entrance of Lock & Dam road the starting weekend of July 4th o Volunteers will begin marking booths for arts & crafts vendors in Jaycee Park on Thursday, July 17th. (Park will remain open to the public) o Arts and crafts vendors will start setting up in Jaycee Park Friday, July 18thfrom 5 p.m. – 9 p.m. o Food vendors will need to be set up for electrical inspection in Jaycee Park by 1 p.m. on Friday, July 19th. •Event Times: o Music, carnival & food trucks on 2nd street & Levee Park Friday, July 18th 4:00 –11:00 p.m.(Ticket required) Saturday, July 19th 11:00 a.m. –11:00 p.m.(Ticket required starting at 1 p.m.) Sunday, July 20th 9 a.m. –4 p.m. (Ticket NOT required) •Community Church Service at the Pavilion at 10 a.m. •Carnival & food trucks from 11 a.m. –4 p.m. •Hastings Signs competition at the Pavilion at 2:00 p.m. VIII-03 •Classic car show on 2nd Street –11 a.m. –4 p.m. o Arts & Crafts Show in Jaycee Park (Ticket NOT required) Saturday, July 19th 9 a.m. –5 p.m. Sunday, July 20th 9 a.m. –4 p.m. •Tear down: o Stages will be torn down Saturday night. Street barricades will replace the two stages on 2nd Street to keep the street closed and allow for the classic car show on Sunday. o The remaining event areas (arts & crafts, carnival, food trucks) will be cleared out Sunday starting at 4:30 p.m. • Admission: o Tickets are required for activities within the fenced in area on enclosed map (2nd street & Levee Park) for the following dates and times: Friday, July 18th, 2025 -4:00 p.m. –11:00 p.m. Saturday, July 19th, 2025 –1:00 p.m. –11:00 p.m. o Price: Presale -$25 Gate -$20 each day Kids 12 & under are free to attend o Additional Admission Notes: Activities on Sunday, including a classic car show, community church service, Hastings March Band, access to the carnival and a singing competition are free to attend. No tickets required. The arts & crafts fair in Jaycee Park is free to attend. Events around town may charge their own admission. Event organizers are asked to submit these details to the Chamber of Commerce so they can be posted on the Rivertown Days website.They are also asked to obtain necessary permits from the city. • Tents: o All arts & crafts vendors will have 10x10 tents that are required to be secured.This list will be submitted to the city clerk in early June. We anticipate 80 vendors in Jaycee Park. o There will be a 3 beer tents, each 10x10. o There will be 10x10 tents at the entrances under the Hwy 61 bridge and at 2nd Street & Ramsey Street. o 10x10 tents will be place near the front of each stage for sound. There will also be a 20x20 tent in the back of the main stage for artists. o Four food vendors will have 10x10 tents. VIII-03 •Traffic Management: o Please see enclosed traffic management plan created by Warning Lites. Staff of Warning Lites will deliver and pick up all detour, road closure signs & barricades. Please note the dates are from 2024, we will be using the same plan and have confirmed with Warning Lites. •Parking: o We are requesting the following parking areas be Rivertown Days permit parking only Under the HWY 61 bridge -Friday, July 18th & Saturday, July 19th Levee Park parking on Tyler Street –Friday, July 18 -Sunday, July 20th Boat launch parking & Lake Rebecca Parking lot in Jaycee Park -Saturday, July 19th & Sunday, July 20th o We are asking for the grass lot in Jaycee Park past the boat launch parking be mowed and available for public parking. o Additional public parking will be available in the ramp on 2nd Street West, neighborhood street parking, the city public lot & depot park. •Trolleys: o Free trolly rides will be offered to Rivertown Days guests on Saturday, July 19th from 11 a.m. –11 p.m.. The trolly will pick guests up in Fleet Farm parking lot, make the first stop in Jaycee Park, a second stop in Depot Park and return to Fleet Farm. This will run as a continuous loop. • Trash & Recycling: o See enclosed trash plan.We are requesting the use of Parks department staff for the execution of this plan as in years past.We are also asking that the Hastings Parks department coordinate dumpsters and trash bins with Tennis Sanitation. •Security: o The chamber has hired After The Badge (ATB)for security on Friday –Saturday night. o Additional signage will be provided indicating where entrance and exits are per feedback from the Hastings Police Reserves. o An area of weakness for security is the carnival area. The Chamber asks that police reserves give special attention to patrolling this area. Guests must be pointed to an entrance to ensure they are IDed. •Rivertown Days Sanctioned Events around town will need to submit for their own permits. A list of sanctioned event applications will be provided to the city prior to the event. •Permit fees: o Arts & Crafts vendors are charged a $15 city permit fee. VIII-03 o Concession stands that have not already paid for a yearlong permit are charged a $25 city permit fee. •Parks: o As in year’s past, we ask that all park fees be waived for the event. o We are asking that Levee Park and Jaycee Park be sprayed for mosquitos the Thursday before the event. •Public Works: o Food vendors will need access to fire hydrants in the downtown & levee park area along with Jaycee park. We are asking public works to help in providing access to designated fire hydrants for use of water during the event. o The Rivertown Days fund has purchased additional accessible parking signs to be used in the public spaced in front of the ramp on 2nd Street West and on Lock & Damn Road in Jaycee Park. We are asking public works to place these signs for the event along with no parking signed under the Hwy 61 Bridge and Lock and Damn Road. o We are asking for help from Public Works staff to place no parking signs along Lock & Damn Road. The Chamber will provide these signs. o We are asking for help from Public Works staff to place no parking signs on Tyler Street in front of Levee Park parking. The Chamber will provide these signs. o No parking signs will be placed by Rivertown Days volunteers on 2nd Street E, Sibley & Ramsey up to 4th Street. •Intoxicating Liquor Served at the event: o The Chamber of Commerce has applied for a temporary liquor license to serve beer and wine in the fenced-in area of 2nd Street E & Levee Park.Signs stating “No alcohol beyond this point” will be placed at all exits.A list of the beverages being sold in the Rivertown Days beer tents will be provided to Hastings Police prior to the event. VIII-03 Mississippi River Band Levee Park OnlyHastingsRiverWalk Food Trucks Carnival 2nd Street w 3rd Street & CD O cn w 4th Street 5th Street $Restrooms CDCD PavilionStage Private Lot Lake Rebecca Park CD 3 w cdCD W CDCD 5GOCD CD CD CDCD OD CDCD 2? CDCD ARTS &CRAFT FAIRJayceePark420Lock&Dam Rd co CD o•wn Lake—Isabelle FoodTrucks B *wQ. Z 73•CD iaiFIRSTAID Stage 61 *B MAP LEDGER R InformationvBooth T Food Trucks nAccessibleParking Music Stage OlFirst Aid -Event Area E Parking E Restrooms E3 ATM —Trail System ra Entrance13Gate B Beer Tent ElTrolley Park VIII-03 Minnesota Department of Public Safety Alcohol and Gambling Enforcement Division 445 Minnesota Street, Suite 1600, St. Paul, MN 55101 651-201-7507 TTY 651-282-6555 APPLICATION AND PERMIT FOR A 1 DAY TO 4 DAY TEMPORARY ON-SALE LIQUOR LICENSE Name of organization Date of organization Tax exempt number Organization Address (No PO Boxes)City State Zip Code Name of person making application Business phone Home phone Date(s) of event Club Charitable Religious Other non-profit Type of organization Organization officer's name City State Zip Code Organization officer's name City State Zip Code Organization officer's name City State Zip Code Location where permit will be used. If an outdoor area, describe. If the applicant will contract for intoxicating liquor service give the name and address of the liquor license providing the service. If the applicant will carry liquor liability insurance please provide the carrier's name and amount of coverage. City or County approving the license Date Approved Fee Amount Permit Date Signature City Clerk or County Official APPROVAL APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL AND GAMBLING ENFORCEMENT City or County E-mail Address CLERKS NOTICE:Submit this form to Alcohol and Gambling Enforcement Division 30 days prior to event No Temp Applications faxed or mailed. Only emailed. ONE SUBMISSION PER EMAIL, APPLICATION ONLY. PLEASE PROVIDE A VALID E-MAIL ADDRESS FOR THE CITY/COUNTY AS ALL TEMPORARY PERMIT APPROVALS WILL BE SENT BACK VIA EMAIL. E-MAIL THE APPLICATION SIGNED BY CITY/COUNTY TO AGE.TEMPORARYAPPLICATION@STATE.MN.US Microdistillery Small Brewer Please Print Name of City Clerk or County Official Event in conjunction with a community festival Yes No Current population of city MINNESOTADEPARTMENTOFPUBLICSAFETY Alcohol &Gambling Enforcement VIII-03 CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION ____________ RESOLUTION APPROVING THE APPLICATION BY HASTINGS AREA CHAMBER OF COMMERCE & TOURISM BUREAU FOR A TEMPORARY ONE-DAY ON-SALE LIQUOR LICENSE WHEREAS, Hastings Area Chamber of Commerce and Tourism Bureau, submitted a two-day temporary on-sale liquor license application to serve liquor at the Rivertown Days event from July 18, 2025 through July 19, 2025; and; WHEREAS, the Minnesota Alcohol Enforcement Division requires a resolution be passed to approve the request; and; WHEREAS, an application for a temporary on-sale liquor license has been presented; and; WHEREAS, Hastings Area Chamber of Commerce & Tourism Bureau has paid the City’s license fee. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hastings that the temporary on-sale liquor license for Hastings Area Chamber of Commerce & Tourism Bureau is approved. ADOPTED BY THE CITY COUNCIL OF THE CITY OF HASTINGS, MINNESOTA THIS 2ND DAY OF JUNE, 2025. ATTEST: _________________________________________________________________ Kelly Murtaugh, City Clerk Mary D. Fasbender, Mayor VIII-03 City Council Memorandum To: Mayor Fasbender & City Council Members From:Paige Marschall Bigler, Recreation Program Specialist Date:June 2, 2025 Item:Rotary Festival –Special Event Designation & Temporary Liquor License Council Action Requested: Designate the new Rotary Festival as a Special Event coordinated by the Hastings Rotary Club on Saturday, August 16th 12:00 PM to 9:00 PM and approve a one-day on-sale liquor license as part of the event. Background Information: The Rotary Club is hosting a new event this year, including 3 local bands at the Rotary Pavilion, two kids' shows, a beer garden, and food vendors.Set-up will begin on Friday afternoon, August 15th,and take- down will be completed Sunday morning, August 17th. The event is free to attend. The anticipated attendance is 1,000 people. Management staff have been working with the Rotary Festival Committee and are supportive of the 2025 event based on the following conditions: Alcoholic Beverage Sale Conditions: •Access to and egress from the alcohol service areas must be staffed at all times during service hours. •The Rotary will provide on-site security to support the beer garden. Staff must wear something that identifies them as SECURITY. Security may be volunteers. •The Rotary is expected to immediately report to the Hastings Police Department any traffic safety issues, disorderly conduct, or criminal behavior that may affect the safety of the event staff, attendees, or the surrounding community. •Identification checks must be made to ensure compliance with the Minnesota alcohol consumption and possession statutes. •Wristbands will be used to verify compliance with age requirements. •Alcoholic beverages are not permitted to leave event boundaries. •Rotary Club to provide an Insurance Certificate naming the City as an additional insured. •Hastings Police will have two overtime officers for event support, billed back to Rotary. General Conditions: •The Northeast section of the Parking lot adjacent to the park will be blocked off for food vendors. o The Rotary is responsible for posting NO PARKING signage 72 hours before the event. VIII-04 o The Rotary or a Vendor is responsible for the placement of cones/barricades for the closure of the NE section of the Parking Lot. •Portable bathrooms are required to be contracted by the event organizer. Levee Park bathrooms will be closed for the event to alleviate overuse and the need for a volunteer to restock and clean. Parks staff will sign the restrooms as closed. •Event organizers are required to work with a waste hauler for trash and recycling containers on- site. Containers must follow the best management practices: paired trash with recycling and labeled. •Tent or additional “structures” used within the park will need to be anchored with weights. •Event organizers must receive written permission from the landowner for use of the south grassy lot near Levee Park for setting up on private property. •All vendors must obtain proper permits or licenses from the Deputy City Clerk. Vendors must submit their applications at least 10 business days in advance of the event. •No unauthorized vehicles on City trails or sidewalks. •Any other reasonable conditions as determined by staff. Financial Impact: The Rotary has requested a complete waiver of any fees related to reserving Levee Park and the City’s parking lot.City staff recommend that the City of Hastings be listed as a sponsor of the event. This would include the City’s logo on advertisements for the event. This coordination would be done with the City's Communications staff. Fees are associated with this annual event,which will be charged back to the Hastings Area Rotary Club, in alignment with the City’s adopted fee schedule. Advisory Commission Discussion: Council Committee Discussion: Attachments: •Special Event Permit Application •Map of Event Layout •Letter to City Council & Event Overview •Temporary on-sale liquor license Application VIII-04 Special Event Permit Application Parks &Recreation Department 920 10th Street West Hastings,MN 55033 651-480-6175 A Special Event Permit is required for events who wish to exclusively use City Property and/or require City services to ensure safety and coordination.A Special Event is defined as any race,concert,community celebration,fundraiser,dance,car show,large assembly,or other Special Event on City property that has received City Council approval.Please see our Special Event Policy for additional information at www.hastingsmn.gov APPLICATION CHECKLIST: Application must be submitted at least sixty (60)days prior to the event. It is our goal to provide event organizers guidance in planning safe and successful events. Special Event Permit Application1X1SiteMapofProposedAreasofImpact Run/Walk Routes,Parade Routes,Downtown Event,Concert/Performance Staging,etc. Certificate of Insurance Please see section regarding insurance on page 8. APPLICATION PROCESS: Submit the completed application packet to the Parks &Recreation Department. Allow 14 business days after application has been received for review. If additional information is required,the applicant will be contacted by City Staff. Once initial review is complete,all supporting documents must be submitted by event organizer. Once all queries are concluded,the application must go before City Council for final approval. Throughout the City Staff review process,the Event Coordinator will work with the Deputy City Clerk for additional required licensing in conjunction with the event. CONTACT INFORMATION: Paige Marschall Bigler,Recreation Programming Specialist pmarschall@hastingsmn.gov 651-480-6182 Special Event Application Park Rentals Emily King,Deputy City Clerk eking@hastingsmn.gov 651-480-2343 Additional Licensing Mobile Food Units,Temporary Liquor Licensing,Temporary Gambling Licensing, Temporary Vendors Special Event Permit Application Page 1 of 10 VIII-04 Organization Information (if applicable) Organization:Hastings Area Rotary Club Primary Phone Number:651-253-9002/651-336-3204 Website Address:www.hastingsrotarymn.com Event Organizer Name and Title:Hastings Rotary Club/Hastings Rotary Festival Craig Beissel/Don Bettis Mailing Address:PO Box 609 Hastings,MN 55033 Primary Phone Number:651-253-9002/651-336-3204 D Email Address:cdbeissel@merchantsbank.com/db40@aol.com On-Site Contact:Craig Beissel/Don Bettis Primary Phone Number:651-253-9002/651-336-3204 Email Address:cdbeissel@merchantsbank.com/db40@aol.com General Event Information Event Name:Hastings Rotary Festival Type of Event: ||Downtown Event Concert/Performance Rivetown Live annual event. Event Description in Detail: Free fundraising event at the Rotary Pavillion.—Entertainment being provided with bands, kids shows,family activities,food truck,and adult and kids beverages.This event is taking the place of our Is this an annual event?Yes No Is this a multi-day event?Yes No Event Start Date:8/16/25 Event End Date:8/16/25 Is the event open to the public or private?[j Public Private Special Event Permit Application Page2 of 10 VIII-04 Is there an admission fee?Yes No What is the anticipated attendance?1,000 What was the previous year’s attendance?N/A Where will the event be located? I evee Park adjacent to downtown parking lot/Ahdo property/Rotary Pavillion A Park Rental Permit is required for events located within a City Park.Contact the City of Hastings Parks and Recreation Department for park facility availability information:651-480-6175. Event Set-Up and Tear Down How many days will your organization require to:Set-Up:J Tear Down:event night Event Set-Up Date:08/15/2025 Event Set-Up Time:12:00 to 8:00 Event Start Date:08/16/2025 Event Start Time:12:00 PM Event End Date:08/16/2025 Event End Time:9:00 PM Event Tear Down Date:08/17/2025 Event Tear Down Time:12:00 to Pm Staging Details The following items will be used at the event (please mark all that apply): [✓]Amplified Sound /Music /Live Entertainment [✓]Tents/Canopies Stage(s) Other Food trucks,portable rest rooms,dumpster If any of the above items will be used,please indicate their location on your attached Site Plan /Map.Use oftheaboveitemsmayrequiretheEventOrganizertomeetADARegulations. Parking Details Please describe Public Parking Arrangements for attendees,staff &volunteers.(Please indicate location(s)onSitePlan/Map) Downtown parking lots and streets.Nothing will be needed to be blocked off outside of the NE corner of the city parking lot Special Event Permit Application Page 3of 10 VIII-04 Portable Restrooms Event Organizers are responsible for the event cleaning of existing on-site portable restrooms as well as the rental and fees associated of any additional portable restrooms and/or hand-washing stations with a vendor of their choice to support their event.Use of these items may require the Event Organizers tomeetADARegulations.(Please indicate locations(s)of portable restrooms on Site Plan /Map) Company Name:Schlomka Portable Restrooms Contact Phone Number &Email:651-332-4200 office@twincitytoilets.com Waste Removal Event Organizers are responsible for arranging the removal of all waste related to the event and relatedfees.This includes but is not limited to,emptying of trash bins and removal of waste from the event site.Event organizers must work with a vendor to support their event.(Please indicate locations(s)ofwasteremovalbinsonSitePlan/Map) All paper and cardboard,cartons,glass bottles and jars,metal cans,and plastics labeled #1,#2 and #5 must be properly sorted and recycled. 0 Each trash container must have a recycling container within 10 feet.The City of Hastings hasportablerecyclingandtrashcontainersthatcanbecheckedoutforfreeofcharge.Please emailviolet.penman@rosemountmn.gov for more information.0 Applicant must educate all event staff,volunteers,event vendors,and housekeeping/custodial contractors using the enclosed Recycle Right Guide. Company Name:Tennis Sanitation Contact Phone Number &Email:651-459-1887 support@tennissanitation.com Organics 1.Will the event have at least 300 attendees?Yes _No 2.Will the event generate at least 1 ton (8 cubic yards)of trash per location (e.g.each sporting tournament location?)?Yes _No 3.Will the event generate food scraps back-of-house (e.g.non-public food-prep areas)?Yes _No If yes to all three organics criteria,the event is required to collect food scraps. Please contact the Solid Waste &Recycling Coordinator,Violet Penman,violet.penman@rosemountmn.gov or 612-268-9097 todiscuss the following: What will vendors use for back-of-house food scraps collection?Dakota County has collectionresourcesavailable. Vendors to provide and Rotary Club to ensure all scraps cleaned up How are food scraps collected from vendors for delivery to an organics facility? TBD-Food vendors to be responsible Special Event Permit Application Page 4 of 10 VIII-04 Fire Department Services Event Organizers are responsible for coordinating event safety and emergency coverage with the Hastings Fire Department.The Fire Department will determine if and how many fire resources will be required at an event.All Fire Department costs associated with the event are at the responsibility of the event organizer. ✓|Event will include tents and/or canopies: Tents and Canopies over 200 square feet Other Event will host the use of: Fireworks/Pyrotechnics (a firework display permit is required) Other Police Department Services Event Organizers are responsible for coordinating event security and emergency coverage with the Hastings Police Department.The Police Department will determine if and how many police resources will be required at any event.All Police Department costs associated with the event are at the responsibility of the event organizer. _]Event will require traffic control: Event ingress/egress Street Closures Other Notice of Temporary Street Closure The City of Hastings requires that all affected residents/businesses both on adjacent to a proposed street closure be notified of such a street closure.A notification letter may be required to be sent to businesses and residents in the affected event areas. Site Plan /Map Instructions All site plans/maps must be submitted along with the application. •Site plans/maps must include a directional sign showing North,South,East,and West.•Site plans/maps must also include a key showing the use of symbols for people,vehicles, tent(s)/canopies,stage(s),platform(s),barricades,Mobile Food Unit and Vendor staging,Portable Restrooms,Waste Collection,etc.•Site plan/map should also show any proposed signage. Special Event Permit Application Page 5 of10 VIII-04 Street Closures Please keep in mind that streets/sidewalks must be closed from intersection to intersection;street cannot be closed mid-block.Event Organizer is responsible for posting Temporary ‘No Parking’signsaccordingtorequirements. Please list the streets/sidewalks,from intersection to intersection;you are requesting to close for yourevent.Your Site Plan/Map must show all streets and closures.Street closures are subject to review andapprovalbytheHastingsPoliceandPublicWorksDepartments. Space is provided for four (4)entries.If you need more space,please attach an additional sheet ofpaperwiththerequestedinformation. (1)Street Name:City parking lot NE Corner /See map attached From (cross street): To (cross street): Type of Closure:||Street Closure ]Sidewalk Closure Closure Start Date:Closure Start Time: Closure End Date:Closure End Time: (2)Street Name: From (cross street): To (cross street): Type of Closure:J Street Closure ||Sidewalk Closure Closure Start Date:Closure Start Time: Closure End Date:Closure End Time: (3)Street Name: From (cross street): To (cross street): Type of Closure:||Street Closure Sidewalk Closure Closure Start Date:Closure Start Time: Closure End Date:Closure End Time: (4)Street Name: From (cross street): To (cross street):—Type of Closure:||Street Closure Sidewalk Closure Closure Start Date:Closure Start Time: Closure End Date:_Closure End Time: Special Event Permit Application Page 6 of10 VIII-04 Barricade Equipment Does the Host Organization have its own barricade equipment?||Yes Fl No If not,please indicate how the Host Organization will meet all required barricade requirements. *The companies listed below are barricade providers and not recommendations of the City* Fl Host Organization will rent barricade equipment from a private company from the list below. (In alphabetical order) Host Organization will set-up and tear down barricade equipment. Private company will set-up and tear down barricade equipment. Geyer Signal https;//www.constructionequipme nt.com/comoaflv4jcver-sigiial-st- cloud-inc Phone:320-253-9005 4205 Roosevelt Road St.Cloud,MN 56301 Safety Signs of MN https://www.safetysigns- mmcom/ Phone:952-469-6700 49784 Kenrick Avenue Lakeville,-MN 55044 Warning Lites https://www.waminglitesmn.com/ Phone:612-521-4200 4700 Lyndale Avenue North Minneapolis,MN 55430 Miscellaneous The event organizer(s)will be applying to serve intoxicating liquor.>Please complete the supplemental form on page 9. The event organizer(s)will be applying for a temporary gambling permit. This event will have vendors selling goods,wares,products,merchandise,etc. This event plans to have a petting zoo,pony rides,etc.>Please indicate the location on the Site Map.It will also be required that the event providesaportablehand-washing station. Special Event Pennit Application Page 7 of 10 VIII-04 Indemnification Agreement Host Organization and/or Event Organizer agree,in consideration of the granting of this application and Special Event Permit for: Hastings Rotary Festival Event Name to be held on 08/16/2025 Event Date(s) by Craig Beissel/Don Bettis Event Organizer/Primary Applicant of Hastings Area Rotary Club Host Organization Host Organization and/or Event Organizer(s)hereby agrees to defend,indemnify and hold harmless theCityofHastings(“City”),and the City’s employees,officers,managers,agents,council members,and volunteers from and against any and all losses,damages,claims for damage,liability,lawsuits,judgement expense and cost(s)however caused,resulting from,arising out of,or in any way related to the Applicant’s event as herein described,from any injury of death to any person or damage to any property including all reasonable costs for investigation and defense thereof(including,but not limited to,attorney fees,costs and expert fees)arising out of or attributed to the issuance of Applicant’s Special Event Permit regardless of where the injury,death,or damage may occur,unless injury,death,or damage is caused by the sole negligence of willful misconduct of the City.Nothing in this Agreement is to be construed as a waiver bytheCityofanyimmunities,defenses,or other limitations on liability to which the City is entitled to by law, including,but not limited to,the maximum monetary limits on liability established by Minnesota Statutes, Chapter 466. Host Organization and/or Event Organizer(s),at their sole cost and expense,agrees that it will maintain in full force and effect,for the duration of the event and term of this Agreement,liability insurance with a minimum per occurrence liability limit of $2,000,000.The City must be named as an additional insured on the insurance policy,and the policy must contain a stipulation that the Applicant’s insurer will provide ten (10)days’prior written notice to the City of a cancellation of the required insurance policy.The insurance shall be carried by a solvent and responsible insurance company that is licensed to do business in the State of Minnesota.A certificate of insurance,signed by the authorized representative of the insurance company, evidencing compliance with the required liability insurance amount must be provided to the City by theApplicantpriortotheevent.The City reserves the right to modify the insurance requirements at its solediscretionbasedonthenatureandscopeoftheApplicant’s proposed event. Craig Beissel/Don Bettis Co-Chairs Title rDateI Special Event Permit Application Page 8 of 10 VIII-04 Applicant Agreement Please read each statement.Initialing next to each statement indicates your understanding and agreement ot the statement. /Host Organization and/or Event Organizer(s)agrees upon request to provide a Liability Insurance&&Certificate providing evidence of general liability insurance coverage in a minimum of $1,000,000 combined single limit and a minimum $2,000,000 aggregate limit,If food or non¬ alcoholic beverages are sold or provided at the event the insurance policy shall also include an endorsement for^product liability in an amount not less than $1,000,000. cb Host Organization and/or Event Organizer(s)agrees,upon request,to submit a Security Plan setting forth the proposed security measures to be taken to protect the health,safety,and welfare of the participants,spectators,bystanders,and passerby.This plan will be reviewed by the Hastings Police Department who may require alterations to the plan.Security measures may include but are not limited to the hiring of Hastings Police Officers at the expense of the Event Organizer. cb Host Organization and/or Event Organizer(s)agrees,upon request,to provide a copy of their Determination Letter,as issued by the Internal Revenue Service of the United States,if the application is made on behalf of any organization representing iteself as a tax-exempt,non-profit and/or charitable organization. cb Host Organization and/or Event Organizer(s)agrees to notify all residents and businesses that will be affected by street/sidewalk closures and/or amplified sound. cb Host Organization and/or Event Organizer(s)agree to supply ‘No Parking’signs,barricades, cones,and/or warning signs and to situtate them in such a position that the street closure may be maintained in a safe and orderly manner. cb Host Organization and/or Event Organizer(s)agree to work with City Staff to ensure appropriate licensure is completed for the event including:Park Rental(s),Mobile Food Units,Vendors, Intoxicating Liquor,Temporary Gambling,etc. cb Host Organization and/or Event Organizer(s)agree that any false statement or material misrepresentation made in support of this application and permit is cause for denial of issuance of a Special Event Permit.Applicant also agrees that failure to adhere to the policies and procedures established by the City of Hastings or any conditions or restrictions imposed upon the permit by the City of Hastings,is cause for revocation of the Special Event Permit. By signing below,Host Organization and/or Event Organizer indicate understanding and agreement to the above statements. Craig Beissel/Don Bettis Co Chairs Title Special Event Permit Application Page 9 of 10 VIII-04 SUPPLEMENTAL INTOXICATING LIQUOR FORM PLEASE COMPLETE IF INTOXICATING LIQUOR WILL BE SERVED AT THE EVENT Intoxicating Liquor (please check one) J An establishment within the City of Hastings holding an active Caterer’s Permit will be providing and serving liquor. The establishment must provide a current copy of their certificate of insurance including sales off premises.The City of Hastings must be listed as additional insured. Please note if an establishment plans to serve liquor under their caterer’s permit,they must alsoservefoodattheevent. Establishment /Permit Holder: ||A Temporary Intoxicating Liquor License will be requested. Only issued to charitable,religious,or nonprofit organizations in existence for at least three (3) years. Application must be submitted at least 60 -days prior to the event. Must be approved by City Council. Liquor Liability insurance is required.Additional information listed below. Special Event Liquor License Requirements 1.Area.Alcohol may be served by the Applicant within the Premises,at a location designated on the site map attached to the application.Liquor shall be confined to a specified area and the applicant must provide delineation and signage stating “No Alcohol Beyond This Point”between the specified area and the additional event space to discourage taking alcohol outside of the specified area. 2.Compliance Inspection.The applicant acknowledges that as a liquor license holder for the event,it is subject to Hastings City Code §111.13,subd.B,subd.6,which authorizes that all premises from which intoxicating liquor is offered at on-salt,are subject to inspection for alcohol compliance by any peace officers or health officers. 3.Identification Bracelets.The applicant shall provide at no charge liquor identification bracelets in the area as required by City Staff.The applicant will permit no one to consume liquor unless they are wearing an identification bracelet,and will be responsible for the issuance of bracelets.The bracelets will be issued only to those who are legally entitled to consume intoxicating liquor. 4.Insurance.The City requires any function selling /serving intoxicating liquor through a temporary liquor license must provide Liquor Liablity insurance for the day(s)of the event in the form and amounts as required by M.S.§340A.Proof of insurance must include the use of the facility or any parking lot used for alcohol service.The certificate must list the City of Hastings as an additional insured. 5.Law Enforcement Officer.The Police Department will determine if and how many police resources will be required at any event.All Police Department costs associated with the event are at the responsibility of the event organizer. 6.Exclusions.Glass beverage containers are not allowed within City Parks. Special Event Permit Application Page 10 of 10 VIII-04 Kids 6k 0*»^ --r^ark^""w.mmsa^. I Aa«>^k^wAeft\Ae3 SIBLEY-STj VIII-04 Hastings Area Rotary Club 05/16/2025 Mayor Fasbender and City Council Members: The Hastings Area Rotary Club is requesting Council approval to hold a Festival in Levee Park on Saturday,August 16th,2025. Our festival would run from 12:00 PM to 9:00 PM.In addition to live music,our event will include kid shows &activities,food vendors,and alcoholic beverage sales.We would utilize Levee Park and the adjacent NE downtown parking lot.(See attached proposed layout).Unlike year’s past with Rivertown Live,we willonly be utilizing the Rotary Pavillion for performances and not requesting road closures. This year’s festival is being more focused on making it a family event with activities for all ages.Furthermore,we are making the event free for allto attend.We will be providing entertainment with 4 local bands,kid shows (Magician and juggling acts),police dog demonstrations,and other activities to attract all ages. As part of our request for use of the park and the NE corner of the parking lot,like year’s past,the Rotary Club is again asking the city to waive the rentalfee for the Rotary Pavillion and surrounding park area.The city has agreed to this request for the pastyears we have hosted Rivertown Live. The Hastings Rotary Club is committed to providing a fun free event for all ages to attract local residents as well as those traveling from area communities.This willallow us to promote our Club and programs we help support.It willalso attract folks to our downtown area and show all the amenities the area has to offer.All the money raised from this festival will be used to further the Rotary’s mission of service in the community. Sincerely, Craig Beissel 2025 Rotary FestivalCo-Chair /Hastings Area Rotary Club President 2025 Hastings Area Rotary Club Festival on the River Saturday, August 16th 2025 Festival: Saturday, 8/16 from 12:00 PM to 9:00 PM Rotary Pavillion-3 local bands, two kid shows Schedule-Band starts playing at 12:00. Entire park to be unfenced and free to attend. Fenced off beer garden for guests to purchase alcoholic beverages. Location:See attached map layouts Levee Park Requested NE parking lot adjacent to the park to be blocked off for food vendors Note: We are not requesting any other road closures Set up: Friday evening/Saturday morning -Set up beer garden with fencing and block off NE corner of parking lot After Event Clean up: Empty trash receptacles into Tennis dumpsters Pick up trash and litter in park Disassemble Beer tent/garden area Event details: Free event with bands, activities, food vendors, sponsorship tables/tents Event Security: VIII-04 As needed in Beer Tent area. Patrons not allowed to bring beverages in fenced off area or exit (additional requirements provided via City and Hastings Police Department.) Preliminary conversations have been had with the local police department with the recommendation of having 2-3 officers along with the possibility of reservists patrolling the entire grounds. Note: The Rotary Club will provide whatever is suggested or required, given the outlay of our proposal. VIII-04 Alcohol &Gambling Enforcement Minnesota Department of Public Safety Alcohol and Gambling Enforcement Division 445 Minnesota Street,Suite 1600,St.Paul,MN 55101 651-201-7507 TTY 651-282-6555 APPLICATION AND PERMIT FOR A 1 DAY TO 4 DAY TEMPORARY ON-SALE LIQUOR LICENSE Name of organization Date of organization Tax exempt number Location where permit will be used.If an outdoor area,describe. Levee Park,Hastings,MN Hastings Area Rotary Club 05/01/1986 41-1599616 Organization Address (No PO Boxes)City State Zip Code 19407 Ellington Trail Farmington Minnesota 55024 Name of person making application Business phone Home phone Craig Beissel 651-253-9002 Date(s)of event Type of organization Microdistillery Small Brewer 08/16/2025 Club [x]Charitable |Religious |Other non-profit Organization officer's name City State Zip Code Craig Beissel Hastings Minnesota 55033 Organization officer's name City State Zip Code Minnesota Organization officer's name City State Zip Code Minnesota If the applicant will contract for intoxicating liquor service give the name and address of the liquor license providing the service. Hohensteins,Inc:651-437-4978,2330 Ventura Drive,Woodbury,MN 55125 If the applicant will carry liquor liability insurance please provide the carrier's name and amount of coverage. Rotary International Insurance APPROVAL APPLICATIONMUST BE APPROVEDBYCITY ORCOUNTY BEFORE SUBMITTINGTO ALCOHOL AND GAMBLING ENFORCEMENT City or County approving the license Fee Amount Event in conjunction with a community festival Yes Q No Current population of city Date Approved Permit Date City or County E-mail Address Please Print Name of CityClerk or County Official Signature City Clerk or County Official CLERKS NOTICE:Submit this form to Alcohol and Gambling Enforcement Division 30 days prior to event No Temp Applications faxed or mailed.Only emailed. ONE SUBMISSION PER EMAIL,APPLICATION ONLY. PLEASE PROVIDE A VALID E-MAIL ADDRESS FOR THE CITY/COUNTY AS ALL TEMPORARY PERMIT APPROVALS WILL BE SENT BACK VIA EMAIL.E-MAIL THE APPLICATION SIGNED BY CITY/COUNTY TO AGE.TEMPORARYAPPLICATION@STATE.MN.US VIII-04 CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION _____________ RESOLUTION APPROVING THE APPLICATION BY HASTINGS AREA ROTARY CLUB FOR A TEMPORARY ONE-DAY ON-SALE LIQUOR LICENSE WHEREAS, Hastings Area Rotary Club, submitted a one-day temporary on-sale liquor license application to serve liquor at the Rotary Festival event on August 16, 2025; and; WHEREAS, the Minnesota Alcohol Enforcement Division requires a resolution be passed to approve the request; and; WHEREAS, an application for a temporary on-sale liquor license has been presented; and; WHEREAS, Hastings Area Rotary Club has paid the City’s license fee. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hastings that the temporary on-sale liquor license for Hastings Area Rotary Club is approved. ADOPTED BY THE CITY COUNCIL OF THE CITY OF HASTINGS, MINNESOTA THIS 2ND DAY OF JUNE, 2025. ATTEST: _________________________________________________________________ Kelly Murtaugh, City Clerk Mary D. Fasbender, Mayor VIII-04 City of Hastings 101 Fourth Street East Hastings, MN 55033-1944 Phone: 651-480-2350 www.hastingsmn.gov City Council Memorandum To: Mayor Fasbender & City Council Members From:John Townsend, Fire Chief Date:June 2,2025 Item:Clinical Affiliation Agreement with Chippewa Valley Technical College Council Action Requested: Approve agreement with Chippewa Valley Technical College (CVTC)for clinical education. Background Information: The Hastings Fire Department is a clinical site for students enrolled in EMS and Fire programs. These clinical rotations include ride-a-longs for students working in EMS and Fire. We currently have a similar agreement with Century College and will now include CVTC. Participation in this promotes education for our staff and recruitment opportunities in the future. Financial Impact: None Advisory Commission Discussion:N/A Council Committee Discussion:None Attachments:Agreement CLINICAL AFFILIATION AGREEMENT FOR HEALTH OCCUPATIONS This Agreement is made effective this _21st _day of __May__, 2025 (“Effective Date”) by and between the CHIPPEWA VALLEY TECHNICAL COLLEGE, INC. a Wisconsin institution for technical education and training ("CVTC"), and Hastings Fire Department,a Minnesota clinical education setting ("Clinical Education Setting"). WITNESSETH WHEREAS, CHIPPEWA VALLEY TECHNICAL COLLEGE administers educational curricula for various health occupations (each a "Program" and collectively the "Programs"), and seeks to provide, as part of the Program curricula, supervised clinical experiences for CHIPPEWA VALLEY TECHNICAL COLLEGE students enrolled in the Programs ("Students"); and WHEREAS, the Clinical Education Setting serves patients in various health services through the provision of medical or other services consistent with the one or more Programs, and seeks to train future health care practitioners by providing Students with supervised clinical experiences at the Clinical Education Setting sites, consistent with the educational objectives of Students and CHIPPEWA VALLEY TECHNICAL COLLEGE; and WHEREAS, CHIPPEWA VALLEY TECHNICAL COLLEGE and the Clinical Education Setting have determined that each may best accomplish its objectives by mutual assistance, and seek to describe their affiliation in this Agreement combined with one or more Program Addenda attached (or that later may be attached) to and made a part of this Agreement; NOW THEREFORE, in consideration for the mutual promises contained herein, CHIPPEWA VALLEY TECHNICAL COLLEGE and the Clinical Education Setting agree as follows: AGREEMENT 1.CHIPPEWA VALLEY TECHNICAL COLLEGE RIGHTS AND RESPONSIBILITIES. In addition to its rights and responsibilities described elsewhere in this Agreement,CHIPPEWA VALLEY TECHNICAL COLLEGE shall have the following rights and responsibilities: 1.1 Preparation of Students for Clinical Placement. CHIPPEWA VALLEY TECHNICAL COLLEGE shall ensure, through qualified faculty, that each Student assigned to the Clinical Education Setting is adequately prepared to benefit from such assignment. A Student's preparedness shall be measured by: (i) academic performance indicating an ability to understand what Student will observe and/or perform during the clinical placement; and (ii) appreciation of the nature and seriousness of the work Student will observe and/or perform. 1.2 Assigning Students to the Clinical Education Setting. After receiving from the Clinical Education Setting the number of placements available for Students, CHIPPEWA VALLEY TECHNICAL COLLEGE shall select Students to be assigned to the Clinical Education Setting. CHIPPEWA VALLEY TECHNICAL COLLEGE shall notify the Clinical Education Setting of the Students assigned to the Clinical Education Setting, and each Student’s availability for participation in clinical experiences. 1.3 Educational Coordinator. CHIPPEWA VALLEY TECHNICAL COLLEGE shall appoint a faculty member to serve as Educational Coordinator for each Program, and shall communicate his or her name, title and telephone number to the Clinical Education Setting. The Educational Coordinator shall be responsible for overall management of the Students' educational experience, and may be assigned as Educational Coordinator for one or more Programs. Clinical Affiliation Agreement for Health Occupations 2 1.4 Professional Liability Insurance. CHIPPEWA VALLEY TECHNICAL COLLEGE shall provide to each Student assigned to the Clinical Education Setting professional liability insurance pursuant to Section 8.1 of this Agreement. This coverage shall be provided at no cost to the Clinical Education Setting. 1.5 Accreditation and Licensure. CHIPPEWA VALLEY TECHNICAL COLLEGE shall maintain, at all times during the term of this Agreement: (i) accreditation as an educational institution; (ii) all licensures and approvals from the State of Wisconsin necessary to the applicable Program; and (iii) full and unrestricted accreditation of the Programs from the accrediting organization specified in the applicable Program Addendum. CHIPPEWA VALLEY TECHNICAL COLLEGE shall promptly notify the Clinical Education Setting of any change in its accreditation or licensure status. 1.6 Background Investigative Disclosure. If required, responsibility for background investigative disclosure, pursuant to the Wisconsin Caregiver Background Check Law, shall be as described in the Program Addendum. 2.CLINICAL EDUCATION SETTING RIGHTS AND RESPONSIBILITIES. In addition to its rights and responsibilities described elsewhere in this Agreement, the Clinical Education Setting shall have the following rights and responsibilities: 2.1 Number of Placements. The Clinical Education Setting shall have sole discretion to determine its capacity to accept Students for clinical placement under this Agreement, whether such capacity is described in terms of the number of Students on-site at any one time, the number of hours of clinical supervision that the Clinical Education Setting can provide over a period of time, or other such description of capacity. The Clinical Education Setting shall communicate such capacity to CHIPPEWA VALLEY TECHNICAL COLLEGE before Students may be assigned to the Clinical Education Setting. 2.2 Site Coordinator. The Clinical Education Setting shall appoint an employee to serve as a coordinator at the site for each Program (for purposes of this Agreement, the "Site Coordinator" and as may be described in the Program Addendum), and shall communicate his or her name, title and telephone number to CHIPPEWA VALLEY TECHNICAL COLLEGE.The Site Coordinator shall be responsible for overall management of the experience at the Clinical Education Setting, and may be assigned as Site Coordinator for one or more Programs. 2.3 Orientation. The Clinical Education Setting shall provide CHIPPEWA VALLEY TECHNICAL COLLEGE faculty and Students with a comprehensive orientation to the Clinical Education Setting, including all applicable policies and procedures and expectations of the Clinical Education Setting, and a tour of the physical plant. Such orientation shall include a comprehensive orientation to the Clinical Education Setting's emergency and safety protocols and policies and other orientation activities as may be mutually agreed to by X CHIPPEWA VALLEY TECHNICAL COLLEGE and Clinical Education Setting as set forth in any Program Addendum attached hereto. 2.4 Qualified Supervision. Clinical Education Setting shall assure that a qualified practitioner supervises each Student. A practitioner shall be qualified if he or she: (i) maintains licensure or certification as appropriate for the particular Program; (ii) possesses adequate experience; (iii) demonstrates competence in the area of practice; and (iv) demonstrates interest and ability in teaching. The student to practitioner ratio shall not exceed that ratio specified in the applicable Program Addendum, if any. 2.5 Student Access to the Clinical Education Setting and Patients. The Clinical Education Setting shall permit access by Students to any and all areas of the Clinical Education Setting as reasonably required to support Students' clinical development and as permitted under applicable Clinical Affiliation Agreement for Health Occupations 3 law. These areas shall include, without limitation, patient care units, laboratories, ancillary departments, health science libraries, cafeteria and parking facilities. 2.6 Accreditation. Licensure and Eligibility. The Clinical Education Setting shall maintain, at all times during the term of this Agreement all qualifications necessary to provide services under this Agreement, including: (i) full and unrestricted accreditation, as appropriate and as described in the Program Addendum; (ii) all necessary licensures, certifications and approvals from the State of Wisconsin or other authority; and (iii) if applicable, eligibility for participation in the Medicare and Medicaid programs. The Clinical Education Setting shall immediately notify CHIPPEWA VALLEY TECHNICAL COLLEGE of any change in the Clinical Education Setting’s qualifications, accreditation, licensure or eligibility status. 2.7 Clinical Component Requirements. The clinical component offered by CHIPPEWA VALLEY TECHNICAL COLLEGE shall in all respects be implemented and administered by the Clinical Education Setting in a manner that meets the requirements of any agency that accredits, licenses, certifies or otherwise oversees the Program, other authorities identified by CHIPPEWA VALLEY TECHNICAL COLLEGE, and all applicable laws. 2.8 Inspections. The Clinical Education Setting shall, upon reasonable request, permit inspection of its premises by CHIPPEWA VALLEY TECHNICAL COLLEGE. 2.9 Final Authority. The Clinical Education Setting retains final authority for all aspects of operations at and management of the Clinical Education Setting. 2.10 Remuneration. Students may not receive remuneration for services relating to the Program and performed for or on behalf of the Clinical Education Setting. 3.JOINT RIGHTS AND RESPONSIBILITIES. In addition to their rights and responsibilities described elsewhere in this Agreement, CHIPPEWA VALLEY TECHNICAL COLLEGE and the Clinical Education Setting shall have the following rights and responsibilities. 3.1 Supervision and Evaluation of Students. CHIPPEWA VALLEY TECHNICAL COLLEGE and the Clinical Education Setting shall, in good faith, work cooperatively to assure adequate supervision and evaluation of Students while Students are on-site at the Clinical Education Setting. Both parties shall reinforce with Students: (i) the seriousness of the service being performed at the Clinical Education Setting, including the Students’impact upon patients' wellbeing; (ii) the importance of abiding by the Clinical Education Setting rules and regulations; and (iii) the confidentiality of patient identities and health information. CHIPPEWA VALLEY TECHNICAL COLLEGE shall, if the Clinical Education Setting so desires, assure prompt feedback to the Clinical Education Setting regarding Students' evaluation of their clinical experience at the Clinical Education Setting. The Clinical Education Setting shall assure prompt feedback to CHIPPEWA VALLEY TECHNICAL COLLEGE regarding Students' performance at the Clinical Education Setting and additional feedback as described in the Program Addendum, if any. 3.2 Review and Evaluation of Affiliation. CHIPPEWA VALLEY TECHNICAL COLLEGE and the Clinical Education Setting agree to review and evaluate any and all aspects of their affiliation at periodic intervals, and to work cooperatively to establish and maintain clinical experiences that meet their respective objectives. This Agreement may be amended or modified, pursuant to Section 6 below, to reflect changes in the parties' relationship. 3.3 Nondiscrimination. CHIPPEWA VALLEY TECHNICAL COLLEGE and the Experience Setting shall comply with the Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Americans with Clinical Affiliation Agreement for Health Occupations 4 Disabilities Act and all laws protecting the rights of the disabled. Both parties will not discriminate against any faculty member, student, employee or applicant for employment or admission into a Program, on the basis of race, color, age, gender, national origin, disability or marital status. 4.STUDENT RIGHTS AND RESPONSIBILITIES. CHIPPEWA VALLEY TECHNICAL COLLEGE and the Clinical Education Setting shall instruct Students regarding Students' rights and responsibilities while onsite at the Clinical Education Setting. These rights and responsibilities shall include the following: 4.1 Conduct. Student shall, at all times while on the Clinical Education Setting premises, conduct himself or herself in a professional manner and shall refrain from loud, boisterous, offensive or otherwise inappropriate conduct. Student shall refrain from the improper use of alcohol or other drugs, and shall not carry any firearms or other weapons while on the Clinical Education Setting premises.Student shall abide by all policies, rules and regulations established by the Clinical Education Setting and CHIPPEWA VALLEY TECHNICAL COLLEGE.Failure to abide by these policies, rules and regulations may result in the student’s removal from the Clinical Education Setting. 4.2 Timeliness. Student shall report to the Clinical Education Setting at the assigned place and time. Student shall immediately inform the Clinical Education Setting and CHIPPEWA VALLEY TECHNICAL COLLEGE of Student's inability to report to the Clinical Education Setting as assigned. 4.3 Uniform and Identification. Student shall wear the uniform or other clothing as directed by X CHIPPEWA VALLEY TECHNICAL COLLEGE. Student shall display proper identification as directed by the Clinical Education Setting. Student's appearance shall be, at all times, neat and clean. 4.4 Insurance. Student shall maintain comprehensive health and medical insurance or student health insurance as required under Section 8.3 of this Agreement. 4.5 Personal Expenses. While at the Clinical Education Setting, Student shall be responsible for Student's personal expenses such as meals, travel, medical care and incidentals. 4.6 Evaluation of Clinical Experience.Student shall, upon request of CHIPPEWA VALLEY TECHNICAL COLLEGE,or the Clinical Education Setting, provide a candid written evaluation of the clinical experience at the Clinical Education Setting including, without limitation, preparation for the on-site experience, orientation to the Clinical Education Setting and experience and supervision at the Clinical Education Setting. 5.STUDENT HEALTH POLICIES 5.1 Emergency Medical Services. If Student is injured or becomes ill while at the Clinical Education Setting, the Clinical Education Setting shall provide emergent or urgent medical care, as appropriate, consistent with the Clinical Education Setting's capability and policies. The Clinical Education Setting shall promptly notify CHIPPEWA VALLEY TECHNICAL COLLEGE that Student has been injured or has become ill. Student shall bear full financial responsibility for charges associated with said treatment. 5.2 Immunizations. CHIPPEWA VALLEY TECHNICAL COLLEGE shall assure that Student has received, before reporting to the Clinical Education Setting, appropriate immunizations and vaccines, or, in the alternative, has completed the appropriate declination of immunization form, notice of which is provided to the Clinical Education Setting. Clinical Affiliation Agreement for Health Occupations 5 5.3 OSHA Policies. Clinical Education Setting shall instruct Students regarding precautions and other procedures to protect Students, patients and the Clinical Education Setting personnel from blood borne and other pathogens. 6.TERM AND TERMINATION 6.1 Initial and Renewal Term. Subject to Section 6.2 below, this Agreement shall be effective as of the date set forth above ("Effective Date") and shall continue for an initial term of one academic or Program year as set forth in the Program Addendum. Thereafter, this Agreement shall automatically renew and continue in full force and effect for any and all periods during which any Student in a Program is placed at and accepted by the Clinical Education Setting.Notwithstanding the foregoing, either party may choose not to renew this Agreement at the end of the then-current Program by providing the other with not less than one hundred twenty (120) days' advance written notice of its intent not to renew prior to the end of then-current Program. In the event that either party's non-renewal of this Agreement disrupts the clinical experience of any Student(s) in a Program, the Agreement shall remain in full force and effect until such time as this Agreement may expire without disruption of said Student(s)' clinical experience. Upon notice of non-renewal by either party, no new Student may be placed at the Clinical Education Setting. 6.2 Termination. Notwithstanding Section 6.1 above, this Agreement may be terminated as follows. A.By Mutual Agreement. CHIPPEWA VALLEY TECHNICAL COLLEGE and the Clinical Education Setting may terminate this Agreement at any time, and on any terms, to which they agree in writing, though the parties shall attempt, in good faith and using their best effort, to effectuate the termination to coincide with a normal academic or Program break. B.For Cause. In the event CHIPPEWA VALLEY TECHNICAL COLLEGE or the Clinical Education Setting fails in any substantial manner to perform as required herein, this Agreement may be terminated as described below: (1)Either party may terminate this Agreement at any time, upon material breach of any of its provisions by the other party; provided, however, if such breach is curable, that not less than thirty (30) days prior to termination, written notice shall be given by the non-breaching party to the breaching party that states the intention of the non-breaching party to terminate this Agreement, the nature of the material breach giving rise to termination, and shall permit the breaching party reasonable opportunity to cure such material breach to the reasonable satisfaction of the non-breaching party during said thirty (30) day period. (2)If the material breach is not resolved to the reasonable satisfaction of the non-breaching party during the thirty (30) day period as provided in B. (1) above, the non- breaching party shall immediately give the breaching party written notice of termination of the Agreement. (3)In the event that termination of the Agreement by the Clinical Education Setting pursuant to this Section 6.2 (B) disrupts the clinical experience of any Student(s) in a Program, the parties shall attempt, in good faith and using their commercially reasonable best efforts, to continue Students' clinical experiences and this Agreement shall remain in full force and effect until such time as this Agreement may expire without disruption of said Students' clinical experience. During any time period in which notice of termination has been given and existing Students are completing the Program, no new Student may be placed at the Clinical Education Setting. Clinical Affiliation Agreement for Health Occupations 6 C.Immediate Termination. CHIPPEWA VALLEY TECHNICAL COLLEGE may immediately terminate this Agreement and any and all Program Addenda if the Clinical Education Setting fails to maintain full and unrestricted accreditation, licensure and, if applicable, eligibility as required under Section 2.6 of this Agreement. The Clinical Education Setting may terminate this Agreement immediately upon written notice to CHIPPEWA VALLEY TECHNICAL COLLEGE if CHIPPEWA VALLEY TECHNICAL COLLEGE fails to maintain full and unrestricted accreditation and licensure as required under Section 1.5 of this Agreement. In addition, the Clinical Education Setting may also terminate any Program Addenda if CHIPPEWA VALLEY TECHNICAL COLLEGE fails to maintain full and unrestricted accreditation with respect to said Program as required under the applicable Program Addendum. 6.3 Effect of Termination. Upon termination of this Agreement, no party shall have any further obligation hereunder except for obligations accruing under the terms of this Agreement prior to the date of termination. 6.4 Amendments and Modifications. This Agreement may be changed at any time with the written approval of the parties. Such amendments or modifications will be written, signed by the parties and made a part of this Agreement. 7.INDEMNIFICATION AND LIABILITY 7.1 CHIPPEWA VALLEY TECHNICAL COLLEGE. CHIPPEWA VALLEY TECHNICAL COLLEGE shall indemnify, defend and hold harmless the Clinical Education Setting, its governing board, officers, employees and agents from and against any and all liabilities, claims, losses, lawsuits, judgments, and/or expenses including attorney fees, arising, either directly or indirectly, from any act or failure to act by CHIPPEWA VALLEY TECHNICAL COLLEGE or any of its employees. CHIPPEWA VALLEY TECHNICAL COLLEGE shall indemnify the Clinical Education Setting for any negligent acts or omissions by any Student that may arise during the course and scope of the clinical experience as described in this Agreement and the attached Program Addenda. CHIPPEWA VALLEY TECHNICAL COLLEGE shall not indemnify the Clinical Education Setting for any willful acts or failures to act by any Student that may arise out of this Agreement and attached Program Addenda. 7.2 The Clinical Education Setting. The Clinical Education Setting shall indemnify, defend and hold harmless CHIPPEWA VALLEY TECHNICAL COLLEGE,its governing board, officers, faculty, employees and agents from and against any and all liabilities, claims, losses, lawsuits, judgments, and/or expenses including attorney fees, arising, either directly or indirectly, from any act or failure to act by the Clinical Education Setting or any of its employees, agents, medical residents or members of its medical staff that may occur during or that may arise out of this Agreement. 7.3 Costs. In the event each party is found to be at fault, then each shall bear its own costs and attorney fees and its proportionate share of any judgment or settlement based on its percentage of fault, as determined by a procedure established by the parties. 7.4 Survival. This Section 7 shall continue beyond the expiration, non-renewal or termination of this Agreement. 8.INSURANCE. 8.1 CHIPPEWA VALLEY TECHNICAL COLLEGE. CHIPPEWA VALLEY TECHNICAL COLLEGE shall maintain, at no cost to the Clinical Education Setting, general and professional liability insurance covering CHIPPEWA VALLEY TECHNICAL COLLEGE as an entity and each of its employees and agents against general and professional liability claims, in the minimum Clinical Affiliation Agreement for Health Occupations 7 amount of one million dollars ($1,000,000) per occurrence. Evidence of such insurance shall be provided to the Clinical Education Setting upon request. 8.2 The Clinical Education Setting. The Clinical Education Setting shall maintain, at no cost to CHIPPEWA VALLEY TECHNICAL COLLEGE,general and professional liability insurance covering the Clinical Education Setting as an entity and each of its physician-employees, nonphysician- employees, medical residents and agents against professional liability claims, in the minimum amount of one million dollars ($1,000,000) per occurrence.Clinical Education Setting agrees to list CHIPPEWA VALLEY TECHNICAL COLLEGE as an additional insured on all policies required to be maintained under this Section 8.2 and to promptly provide CHIPPEWA VALLEY TECHNICAL COLLEGE with evidence of such insurance upon request. 8.3 Students. Students shall maintain, at no cost to CHIPPEWA VALLEY TECHNICAL COLLEGE or the Clinical Education Setting (unless either such party consents to such cost), comprehensive health and medical insurance or student health insurance.Evidence of such insurance shall be provided to CHIPPEWA VALLEY TECHNICAL COLLEGE and Clinical Education Setting upon request. 9.DISPUTE RESOLUTION. Any dispute arising under or in any way related to this Agreement that is not resolved by agreement of CHIPPEWA VALLEY TECHNICAL COLLEGE and Clinical Education Setting may be submitted by either party to binding arbitration pursuant to the Commercial Arbitration Rules of the American Arbitration Association. The parties agree that such arbitration shall result in a final and binding award in the State of Wisconsin, and may be judicially enforced. Each party shall bear its own arbitration costs and expenses, unless otherwise determined by the arbitrator. 10.NOTICES AND COMMUNICATION. 10.1 Notices. All notices under this Agreement shall be given in writing and shall be deemed to have been properly given when delivered: If to CHIPPEWA VALLEY TECHNICAL COLLEGE: If to the Clinical Education Setting: Myra Reuter John Townsend Exec Dean of Allied Health & Emergency Services Fire Chief 615 Clairemont Avenue 115 west 5th Street Eau Claire, WI 54701 Hastings, MN 55033 or at other such addresses as a party from time to time may designate by written notice to the other party. 10.2 Other Communications.Communications, other than notices as described in Section 10.1 above, whether written or oral, shall be directed to the appropriate CHIPPEWA VALLEY TECHNICAL COLLEGE Dean, Educational Coordinator or Site Coordinator as indicated in the applicable Program Addendum. 11.NON-EXCLUSIVE. The parties agree that CHIPPEWA VALLEY TECHNICAL COLLEGE shall be free to enter into similar agreements with other facilities, and that the Clinical Education Setting shall be free to enter into similar agreements with other educational institutions. Clinical Affiliation Agreement for Health Occupations 8 12.GOVERNING LAW. This Agreement shall be governed by and construed in accordance with the Laws of the State of Wisconsin. 13.INVALID PROVISION. The invalidity or unenforceability of any particular provision of this Agreement shall not affect the other provisions hereof, and this Agreement shall be construed in all respects as if such invalid or unenforceable provision were omitted. 14.ASSIGNMENT. No assignment by a party of this Agreement or its rights and responsibilities hereunder shall be valid without the specific written consent of the other party. 15.RELATIONSHIP OF PARTIES. CHIPPEWA VALLEY TECHNICAL COLLEGE and the Clinical Education Setting, including their respective agents and employees, shall be, at all times, independent contractors of the other. Nothing in this Agreement is intended or shall be construed to create a joint venture relationship, a partnership, a lease, or a landlord/tenant relationship. Should any governmental agency question or challenge the independent contractor status of CHIPPEWA VALLEY TECHNICAL COLLEGE,the Clinical Education Setting or their employees, both CHIPPEWA VALLEY TECHNICAL COLLEGE and the Clinical Education Setting, upon receipt by either of them of notice, shall promptly notify the other party and afford the other party the opportunity to participate in any government agency discussion or negotiations, irrespective of how such discussions are initiated. Clinical Affiliation Agreement for Health Occupations 9 16.CONFIDENTIALITY OF RECORDS 16.1 Student Records. CHIPPEWA VALLEY TECHNICAL COLLEGE and the Clinical Education Setting acknowledge that many student educational records are protected by the Family Educational Rights and Privacy Act ("FERPA") and that, generally, student permission must be obtained before releasing specific student data to anyone other than CHIPPEWA VALLEY TECHNICAL COLLEGE. CHIPPEWA VALLEY TECHNICAL COLLEGE agrees to provide the Clinical Education Setting with guidance with respect to compliance with FERPA. 16.2 Patient Health Care Records. CHIPPEWA VALLEY TECHNICAL COLLEGE and the Clinical Education Setting acknowledge that patient health information is protected under Wisconsin law (e.g., Wis. Stat. §§ 146.82, 51.30 and 252.15) and the Health Insurance Portability and Accountability Act ("HIPAA") and its accompanying regulations. The Clinical Education Setting agrees to provide Students and CHIPPEWA VALLEY TECHNICAL COLLEGE with guidance with respect to compliance with these statutes and regulations. 17.NON-DISCRIMINATION. CHIPPEWA VALLEY TECHNICAL COLLEGE and the Clinical Education Setting shall not unlawfully discriminate against any individual on the basis of race, creed, color, sex, religion, age, disability or national origin, and shall comply with applicable anti-discriminatory laws and policies promulgated by CHIPPEWA VALLEY TECHNICAL COLLEGE. 18.ENTIRE AGREEMENT. This Agreement, together with one or more Program Addenda attached (or that later may be attached) hereto, constitutes the entire agreement between the parties and contains all the agreements between the parties with respect to the subject hereof. This Agreement supersedes any and all other agreements, in writing or oral, between the parties hereto with respect to the subject matter thereof. THIS AGREEMENT PRESUMES THE EXECUTION OF ONE OR MORE PROGRAM ADDENDA. IN WITNESS WHEREOF, the parties have executed this Agreement as of the Effective Date. CHIPPEWA VALLEY TECHNICAL COLLEGE: By: Its:Executive Dean of Allied Health & Emergency Services Date: May 21, 2025 CLINICAL EDUCATION SETTING: By: Its: Date: Disclaimer for Acknowledgement of Risks / Acceptance of Responsibility Agreement and Release: This document is a template Agreement and Release that sets forth the “best practices” in protecting both the organization and its student participants. The document attached is not to be construed as legal advice, such being specifically denied. This document is intended to be used in conjunction with written program materials. The potential risks and benefits of participating in a particular program should be outlined as specifically as possible. The written program materials should be reviewed on a regular basis to ensure that they reflect the current demands and requirements of the program. The written materials should clearly state that admission to the Program cannot be deemed a guarantee of clinical or work experience placement. Clinical Affiliation Agreement for Health Occupations 10 PROGRAM ADDENDUM TO THE CLINICAL AFFILIATION AGREEMENT FOR HEALTH OCCUPATIONS This Program Addendum is made effective this __21st__day of __May__, 2025 (“Effective Date”) by and between CHIPPEWA VALLEY TECHNICAL TECHNICAL COLLEGE, INC.a Wisconsin institution for technical education and training ("CVTC”) and Hastings Fire Department, a Minnesota clinical education setting ("Clinical Education Setting"). WHEREAS, CHIPPEWA VALLEY TECHNICAL COLLEGE and Clinical Education Setting have executed a Clinical Affiliation Agreement for Health Occupations dated _5/21/2025_ ("Agreement") that describes their relationship regarding educational and clinical experiences for Students enrolled in one or more of CHIPPEWA VALLEY TECHNICAL COLLEGE’S health occupation programs; and WHEREAS, the Agreement presumes the execution of a Program Addendum pertaining to each health occupations program to which it applies and any capitalized terms not defined in this Program Addendum shall have the meaning set forth in the Agreement; and WHEREAS, the parties desire to execute this Program Addendum to effectuate the Agreement with regard to CHIPPEWA VALLEY TECHNICAL COLLEGE’S __EMS___Program ("Program"); NOW, THEREFORE, with regard to the Program, the parties agree as follows: 1.Pursuant to Section 1.3 of the Agreement, CHIPPEWA VALLEY TECHNICAL COLLEGE’S Educational Coordinator for the Program shall be DeWayne Hanson. 2.Pursuant to Section 1.6 of the Agreement, all Students who are assigned to the Clinical Education Setting shall have had a background check performed under the direction of CHIPPEWA VALLEY TECHNICAL COLLEGE in accordance with applicable Wisconsin Caregiver Background Check Law. The background check shall include obtaining, as applicable, information from the Department of Justice, the Department of License and Regulation, the Department of Health and Family Services and from out-of-state agencies if the Student has lived outside of Wisconsin within the past three years. If the Student has a criminal record, it will be evaluated by CHIPPEWA VALLEY TECHNICAL COLLEGE to determine if the individual is barred from performing duties at the Clinical Education Setting. Prior to placement of the Student, CHIPPEWA VALLEY TECHNICAL COLLEGE will notify the Clinical Education Setting in writing of any crime of which Student has been convicted so that the Clinical Education Setting may make a determination as to whether the conviction(s) is substantially related to the duties the Student would be performing. The Clinical Education Setting may refuse placement of any Student the Clinical Education Setting believes could put its patients, employees and/or visitors at risk. CHIPPEWA VALLEY TECHNICAL COLLEGE hereby agrees to notify the Clinical Education Setting when CHIPPEWA VALLEY TECHNICAL COLLEGE becomes aware that any Student on site at the Clinical Education Setting is charged with or convicted of any crime or is investigated by any governmental agency. Both CHIPPEWA VALLEY TECHNICAL COLLEGE and the Clinical Education Setting understand that the Student has an ongoing duty to report to CHIPPEWA VALLEY TECHNICAL COLLEGE should there be any change from the initial background check. 3. Pursuant to Section 2.2 of the Agreement, the Clinical Education Setting's Site Coordinator shall be DeWayne Hanson. 4. Pursuant to Section 2.4, responsibility for qualified supervision shall be as follows: Clinical Instructors assigned to the Program will be responsible for provision, coordination and supervision of the clinical instruction, and the experience to be provided by Clinical Education Setting to the Students enrolled in the Program. Clinical Instructors will be licensed by the State of Wisconsin in Clinical Affiliation Agreement for Health Occupations 11 good professional standing with at least one (1) year of experience as license equivalent for student’s Training Center Training Permit they are precepting or such higher number of years' experience as requested by accreditation agencies, and have such other qualifications and experience as agreed to by CHIPPEWA VALLEY TECHNICAL COLLEGE’S and Clinical Education Setting, or as required for Program accreditation by accrediting agencies and authorities. 5. Pursuant to Section 2.7 of the Agreement, the clinical component offered by CHIPPEWA VALLEY TECHNICAL COLLEGE shall in all respects be implemented and administered by the Clinical Education Setting in a manner that meets the requirements of any accreditation agency that accredits the Program, including the CAAHEP and CoAEMSP . 6. Pursuant to Section 3.1 of the Agreement, the Clinical Education Setting shall provide the following additional feedback to the Program: Evaluation of clinical performance by enrolled Students at the Clinical Education Setting will be the responsibility of the Clinical Instructors and the Clinical Education Setting. The Clinical Instructors will participate in evaluation of the Student through written communication. It is the responsibility of the Clinical Instructors to notify CHIPPEWA VALLEY TECHNICAL COLLEGE of performance of a Student that is less than satisfactory in a timely manner so that appropriate remediation may be initiated by the Clinical Education Setting, and if necessary, other action taken with the assistance of CHIPPEWA VALLEY TECHNICAL COLLEGE. CHIPPEWA VALLEY TECHNICAL COLLEGE, following review of written reports and input from the Clinical Education Setting concerning Student performance and coursework in the Program, will assign the final Pass-Fail grade to the Student for each clinical internship. 7. Pursuant to Section 6.1, the Agreement shall continue for an initial term of one Program year ending on May 21, 2026, 8.All other terms of the Agreement shall apply, as applicable, to the Program and this Program Addendum. 9. This Program Addendum shall be effective as of the date first written above and shall continue in full force and effect for so long as the Agreement remains in full force and effect unless this Program Addendum is (a) terminated prior to termination of the Agreement pursuant to Section 6.2 of the Agreement, or (b) superseded by the execution of an amended and/or restated Program Addendum. IN WITNESS WHEREOF, the parties have executed this Program Addendum to the Affiliation Agreement for Health Occupations as of the Effective Date. CHIPPEWA VALLEY TECHNICAL COLLEGE: By: Its:Executive Dean of Allied Health & Emergency Service Date: __5/21/2025__________________ CLINICAL EDUCATION SETTING: By: Its: Date: Revised: 2/1/2018 May 26, 2025 Mr.Ryan Stempski,P.E.By Email Public Works Director City of Hastings 1225 Progress Drive Hastings,MN 55033 RE: Pay Request No.1 for the Reconditioning of the 1,000,000 Gallon Elevated Reservoir (Industrial Park Tower) located in Hastings, Minnesota. City Project No. 2025-2 KLM Project No.3173-24 Dear Mr.Stempski, Tanksco,Inc.has submitted Pay Request No.1 in the amount of $218,011.50.KLM recommends the City of Hastings approve this Pay Request. If you have any questions,please contact me at 651-755-8664. Sincerely, KLM Engineering,Inc. Scott J. Kriese Project Supervisor SK/TK P:2025\2025Hastings,MN 3173-24 Pay RequestNo.1 Corporate Office 1976 Wooddale Drive,Suite 4 Woodbury,MN55125WATERTOWERSPECIALISTS By: Pay App #1 OWNER: CityofHastings,MN CONTRACTOR: Tanksco,Inc. PROJECT: 1,000,000-GallonElevated Reservoir (IndustrialParkTower)ContractAmountOriginal:$1,153,500.00 DatesofEstimate:5/23/2025 From:5/5/2025 KLMProject No.3173-24 Revised:To:5/23/2025 1 2 3 4 5 6 7 REQUESTEDBY:TANKSCO,INC. By:kanl tdcauegra Date:5/23/2025 RECOMMENDEDFOR PAYMENT: APPROVEDFOR PAYMENT:TheCity Hastings,MN TheContractorcertifiesthatallworkincludingmaterialsandequipmentonhand,coveredbythisPartialPaymenthasbeen completedordeliveredinaccordance withtheContractDocuments,thatallamountshavebeenpaid byhim/herforwork,materials,Date: andequipmentforwhichpreviousPartialPaymentswereissuedandreceivedfromtheOwner,andthatthecurrentpaymentshown herein is now due. Consulting Engineer By: Date:5-26-25 ContractItems This Period TotalToDate Bid Item Description Unit Qty.UnitPrice TotalAmt.Qty.Amt.Qty.Amount Foralllabor,material,equipment &incidentalsto furnish&installthefollowing: Structure Modifications LS 1.00 219,500.00 $219,500 0.85 $186,575.00 0.85 $186,575.00 New Roof Handrail LS 1.00 32,000.00 $32,000 $-$- SurfaceRepair Man-Hrs 100.00 120.00 $12,000 18.00 $2,160.00 18.00 $2,160.00 Interior WetArea AbrasiveBlast &Coating LS 1.00 275,000.00 $275,000 $-$- Interior DryArea AbrasiveBlast &Coating LS 1.00 180,000.00 $180,000 $-$- Exterior AreAbrasive Blast &Coating&Containment LS 1.00 410,000.00 $410,000 0.10 $41,000.00 0.10 $41,000.00 Mobilization LS 1.00 25,000.00 $25,000 0.50 $12,500.00 0.50 $12,500.00 *Includes materials on-handperattached invoices. This Period Total to Date Amount Earned $242,235.00 $242,235.00 Amount Retained(5%)$(24,223.50)$(24,223.50) Less Previous Payments Amount Due $218,011.50 $218,011.50 5/28/2025 City Council Memorandum To:Mayor Fasbender & City Councilmembers From:Assistant City Administrator Kelly Murtaugh Date:June 2, 2025 Item:Website Agreement and Budget Amendment Authorization Council Actions Requested: Authorize signature on digital services agreement for content management services (website hosting) with GHD Digital/Govstack and authorize budget amendment. Background Information: The City’s current website platform is aging and does not support mobile responsiveness in a manner that optimally serves residents. Additionally, the website is undergoing city-wide review and editing to meet federal requirements for accessibility by April 2027. GHD Digital provides a platform that is compliant with federal accessibility requirements while assisting staff in migrating content in an accessible manner. The platform has capabilities to automatically adjust content for mobile, tablet and computer viewing and access.Shifting the website platform now allows for a transition to the new site by the end of the calendar year, matching the timeframe for releasing the new and expiring the current platform. Financial Impact: Funds are already committed for annual hosting. Additional funds of $10,350.14 are needed to initiate the transition. Committee Discussion: NA Attachments: GHD Digital Services Agreement VIII-07 Docusign Envelope ID:C1B1B0C0-8440-4B96-842E-73DC950FDA35 PRODUCT Digital Solution2024 Transform the way you serve and connect with your community VIII-07 GOVby stack GHD Oig«a' Docusign Envelope ID:C1B1B0C0-8440-4B96-842E-73DC950FDA35 Digital Solution2024 A scalable platform that puts the control into your hands Public sector organizations need to keep pace with the demands of their residents for online information and service delivery,especially in the face of rapid community growth.They also need to provide up-to-date information, but don’t always have the technical resources to do this. →Transform for good. VIII-07aovsTdck by GHD Digital Docusign Envelope ID:C1B1B0C0-8440-4B96-842E-73DC950FDA35 Digital Solution2024 Govstack Terms and Conditions v.5 (3.15.23)Govstack.com Introducing Govstack®, a platform built for the public sector. Govstack is a modular and scalable digital platform that enables you to engage,inform,serve,and connect with your community online,while cutting down on the cost and resources necessary to do so. Govstack®Content Management System,arobust website CMS that puts you in controlof the way your content is presented. Govstack® Events,an interactive tool to easily manage your events both paid and free. Create multiple calendars, aggregatethem for a single master view, plan and publish in collaborationwith other departments. Govstack® Forms, a customizable forms integration that cuts your operating costs by digitally collecting feedback, and allowing your residents to transact business online. Govstack® Citizen Portal,a personalized, citizen engagement portal that provides quick access to key information and services tailored to the unique needs of your residents, wherever and whenever they need it. Govstack® Govstack® CMS Website content managementmade easy Govstack® Forms Convenientlydeliver your municipalservices Govstack® Events Create community interactions Govstack® Citizen Portal Provide personalized access to your services Learn more Learn more Learn more Learn more Govstack®products → VIII-07aovsTdckSXbyGHDDigital Docusign Envelope ID:C1B1B0C0-8440-4B96-842E-73DC950FDA35 Digital Solution2024 Govstack Terms and Conditions v.5 (3.15.23)Govstack.com VIII-07aovsTdckSXbyGHDDigital Govstack.comGovstackTermsandConditionsv.5 (3.15.23) Docusign Envelope ID:C1B1B0C0-8440-4B96-842E-73DC950FDA35 Digital Solution2024 Tailored to meet your unique needs Powerful flexible intuitive Content Management System Self-serve CMS with low code / no code site builder Create subsites, landing pages, control CSS and brand Easy to update and publish content with workflows and rollbacks Powerful and flexible forms Timely updates, Notification and Alerts system Secure,reliable and accessible WCAG 2.1 Level AA Why Govstack®? ➀Grow as you go Evolve with the needs of your communityand your organization ➁Power with one password Increase efficiency and centralize your systems on a single platform to deliver city services to your residents through secure, single sign-on (SSO) access. ➂Increase transparency and improve trust Provide your residents with timely information, automated email notifications and feedback forms to enhance trust and foster connection. ➃Reduce your inquiry cost methods We understand the pressures and expectations for Council to provide faster, easier, and cost-effective services to the public. And we also recognize the labor shortages that challenge the public sector.That’s why we made Govstack,value-driven platform that helpsyouoptimizeyourworkforceandreducecosts,while meeting the online service expectations of your community. VIII-07aovsTdck by GHD Digital 450k #3 Docusign Envelope ID:C1B1B0C0-8440-4B96-842E-73DC950FDA35 Govstack Terms and Conditions v.5 (3.15.23) Govstack.com Digital Solution2024 Features of the platform Figure 1.2 -Govstack template General →Subsites →Multilingual support →Accessibility →Responsive on all devices CMS →Website themes →Website advanced search →Upcoming calendar events feed →Events calendar →Recent news →News listingpage →News article detail page →ContactDirectory →Alertbanners &pop-ups →Embeddedsocial media feeds →News subscriptions →Forms CMS Back Office (Admin view) →CMS access with single sign-on →Site builder →Preview mode editable across multiple device screens →Calendar events widget →News widget →News article →News subscriptions →Alerts →Contact Directory management →Landing pages →Searchengine optimization (SEO) VIII-07aovsTdck by GHD Digital Docusign Envelope ID:C1B1B0C0-8440-4B96-842E-73DC950FDA35 Govstack Terms and Conditions v.5 (3.15.23)Govstack.com DIGITAL SOLUTIONS AGREEMENT PURPOSE Please see quote. ACCEPTANCE CRITERIA Looks and functions like the selected theme and has been updated based on the logo and brand guidelines provided by the customer. Is responsive to different screen sizes and orientations. Is developed following the practices and guidelines outlined by the WCAG 2.1 level AA standard.All included products and AddOns are installed and configured based on the preferences confirmed by the customer during initiation. Blank pages and navigation based on the approved sitemap are setup. Training was provided for the CMS and all included products and AddOns. A GoLive Plan has been provided to the customer. DELIVERY SCHEDULE Schedule will be provided upon approval of this Statement of Work. Part 3 Part 2 Part 1 VIII-07aovsTdck by GHD Digital Docusign Envelope ID:C1B1B0C0-8440-4B96-842E-73DC950FDA35 PRODUCTS &SERVICES Products &Services Name Billing Frequency Quantity Unit Price Total 1 Govstack Starter One-Time 1 $12,443.00 $12,443.00 Plan (CMS +Events) -Implementation 2 Sitemap -Full One-Time 1 $4,515.00 $4,063.50 sitemap after 10%discount development 3 Sitemap Public One-Time 1 $4,988.00 $4,489.20 Engagement and after 10%discount Testing (Treejack Survey) 4 Govstack Platform -One-Time 1 $1,450.00 $1,450.00 Client OpenID AD IdP Implementation 5 Website Governance One-Time 1 $0.00 $0.00 Guide Template 6 Writing for the Web One-Time 1 $1,000.00 $0.00 and Accessibility after 100%discount On-Demand Video Subscription 7 Govstack Starter Annually 1 $4,431.00 $4,431.00 /year Plan (CMS +Events)/year -Subscription 8 Govstack Platform -Annually 1 $1,430.00 $1,430.00 /year Client OpenID AD /year IdP Subscription Part 4 VIII-07aovsTack Docusign Envelope ID:C1B1B0C0-8440-4B96-842E-73DC950FDA35 Annual subtotal $5,861.00 One-time subtotal $22,445.70 after $1,950.30 discount Total $28,306.70 Questions?Contact me Mike Skufca Account Executive mike.skufca@ghd.com +15193404453 Customer:City of Hastings MN Contact: Kelly Murtaugh, Assistant City Administrator/Human Resources Director, kmurtaugh@hastingsmn.gov, 651-480-2355 Address:101 4th Street East ,Hastings Minnesota,United States 55033 License Term:60 months Payment Terms:Net 30 days,USD*Applicable taxes and annual increase the greater of 5%and Inflationary Index not included Quote Expiry Date:May 30,2025 Additional Terms: This Agreement is for 60-month (5-year)contract term.This quote is based on the implementation fee ($22,445.70)being paid over a 5 year period in equal,annual payments on top of the annual fee. The annual fee is $5,861 per year for hosting,maintenance,support,security,etc. Year 1 Fees -$10,350.14 USD Year 2 Fees -$10,867.65 USD Year 3 Fees -$11,411.03 USD Year 4 Fees -$11,981.58 USD Year 5 Fees -$12,580.66 USD Please note that we've included our annual 5%increase for CPI in these costs. VIII-07 Docusign Envelope ID:C1B1B0C0-8440-4B96-842E-73DC950FDA35 Statement of Work 1.Installation and configuration of a new Govstack website based on the selected theme's default layout Use of Govstack local identity management for user accounts,allowing access to all Govstack applications with a single identity.Azure AD integration for SSO is available as an AddOn. Delivery Coordination (kickoff meeting, post-training meeting, closeout meeting) Sample sitemap from a similar organization and a tip sheet of site navigation best practices Access to regularly scheduled training webinars,unlimited registration for your organization's domain Access to online Learning Centre Go Live activities (Go Live to be scheduled within 4 months of kickoff) 2.GHD Information Architect to create first draft sitemap based on a review of Analytics,existing website,and best practices in navigation and user experience One (1)presentation to staff of draft sitemap,including overview of website navigation best practices GHD Information Architect to work through sitemap revisions with you to obtain final version (up to 3 rounds of revisions) 3.Public Engagement in website navigation design via Treejack platform One (1)30-minute presentation of findings and updated draft sitemap based on findings *Website updates to implement sitemap changes are not included 4.Govstack Platform Client Microsoft AD/SAML Implementation 5.A Website Governance Guide will help you build your own plan of action to ensure that content is regularly updated and reviewed so that the website continues to prioritize the end user and provide a positive user experience.Please ask us about our Website Governance consulting service. 6.Writing for the Web Training is 3-hour video course that gives a complete look at how to approach and create comprehensive and accessible web content.This course provides all of the information necessary in an easy-to- understand workshop,easing content providers into the writing process with a clear approach and methodology, including why we write a certain way and how these methods directly benefit your audience.We focus on the use of direct,succinct and user-friendly language across all formats,which includes understanding literacy levels and the best way to present your content,as well as formatting for accessibility standards and best practices.This course covers the main content components to create accessible content (headings,alt text,links,tables)to ensure your content is Accessible WCAG 2.1 Level AA compliant at a minimum.From choosing the right words to the appropriate use of accessible headings,hyperlinks,and tables,this workshop equips writers with the knowledge and tools they need to create completely accessible content,right from the first draft. 7.Platform: Maximum of 20 MAU (Monthly Active Users) 50GB of storage (shared across all applications) CMS: VIII-07 Docusign Envelope ID:C1B1B0C0-8440-4B96-842E-73DC950FDA35 Website Theme Content Management Site Builder Google Search (3rd party fees apply) News & Subscriptions Events: 2 Calendars Public Submission with approvals Event email notifications Govstack Enterprise Hosting: -Govstack is hosted in Microsoft Azure with Geographic Zones -Azure SQL Database -Disaster Recovery -High Availability Infrastructure -Resource scaling -99.95%Uptime -Microsoft Defender for Cloud -Traffic Management and DDoS Protection with Azure Front Door -GHD issued SSL/TLS certificates Included through Azure Managed Certificates -All products use GHD managed certificates with 256-bit encryption.GHD does not support customer issued certificates. -Hosting Infrastructure Certifications:ISO 27001,SOC 2,SOC 3,HIPAA/HITECH,and PCI-DSS Standard Support Named Contacts:Designate 2 members of your team authorized to contact Customer support and log tickets Access to our online support portal: ~Create and review your tickets ~View ticket priority ~Update ticket notes or status ~Close or re-open resolved tickets ~View tickets for your entire organization ~Portal URL:https://www.govstack.com/learning-centre Online Resource Centre:Access to product knowledge articles,news,release notes: https://www.govstack.com/learning-centre/ After Hours Priority Phone Support for Severity 1 & 2 Incidents 8.Integration of customer OpenID Identity provider (IdP),Active Directory (AD)or SAML (Version 2.0)into the Govstack Platform for authentication purposes. VIII-07o o Docusign Envelope ID:C1B1B0C0-8440-4B96-842E-73DC950FDA35 Digital Solution Agreement 2024 Govstack Terms and Conditions v.5 (3.15.23)Govstack.com Part 5 EXCLUSIONS,ASSUMPTIONS,AND ADDITIONAL TERMS 1.Exclusions →Content writing,editing,or maintenance by GHD →Sitemap creation or revisions by GHD unless included in quote →User set-up and permission configuration by GHD →Integrations into third-party software not identified in scope→Additional products,modules,or features that are not included in the selected Govstack plan, or as Add Ons under this quote →Website clean-up assistance such as adding/editing images, photo galleries, tables, accordions, and alt text, or fixing broken links, spelling mistakes, or content-related accessibility errors. 2.Assumptions →Customer will choose from the library of available Govstack themes, and the website will be delivered with the standard homepage and interior page layout for that theme. →Customer will use GHD’s Identity Provider for user accounts→Customer will be responsible for ensuring all content is accessible,including uploaded documents →Delivery will include no more than 10 meetings between customer and GHD [Standard only] →Close Out will be within 6 months of Kickoff→If content migration see Schedule A https://www.govstack.com/learning-centre/onboarding/content-migration/ 3.Additional terms Please see quote. VIII-07aovsTackVXbyGHDDigital Docusign Envelope ID:C1B1B0C0-8440-4B96-842E-73DC950FDA35 Digital Solution Agreement 2024 Govstack Terms and Conditions v.5 (3.15.23)Govstack.com PAYMENT SCHEDULE 1.An invoice will be issued to the Customer by GHD for all Implementation or One-Time fees 30% on signing, 60% CMS Handoff, 10% on Go-Live 2.An invoice will be issued to the Customer by GHD for 1 12weeks following Effective Date of this Agreement. *DSA does not include applicable taxes. Year’s Annual fees CHANGE REQUESTS The fees quoted are based on GHD executing the services on a specific, mutually agreed upon, schedule that allows both GHD and Customer reasonable time to perform their tasks. Any deviation from the scope or schedule could result in corresponding changes to the estimated price, dates, responsibilities, or other provisions of the project. Changes that have material impact to any of the foregoing will be accommodated with a Change Order form or a separate Statement of Work as deemed appropriate by both parties. GHD will make reasonable efforts to mitigate the costs associated with the change, with Customer bearing only that portion of costs that cannot be mitigated or otherwise avoided. GHD’s our attached Terms and Conditions are applicable to this Digital Solutions Agreement and incorporated herein by reference. The offer to perform the Statement of Work for the fees quoted shall expire if not accepted and signed by an authorized representative of Customer on Quote Expiry Date. IN WITNESS WHEREOF, GHD and Customer have caused this Agreement to be executed by their authorized representatives as of the date of last signature below (“Effective Date”). Customer GHD digital Ali Carden,PMP | A GHD Principal Vice President & Global Practice Director, Products and Platforms Part 7 Part 6 May 29, 2025 VIII-07aovsTdck by GHD Digital Docusign Envelope ID:C1B1B0C0-8440-4B96-842E-73DC950FDA35 Digital Solution Agreement 2025 Govstack Terms and Conditions v.7 (3.26.25)Govstack.com 1.Products.(a)GHD Digital (hereinafter “GHD”),subject to this Agreement,shall grant the Customer as identified in the Digital Solutions Agreement (“DSA”) a limited, non-exclusive license to use or access GHD’s digital solutions (hereinafter the “Product(s)”) which are identified and described by the DSA. The DSA shall be governed by these termsand conditions, any Third Party Terms, and any documents incorporated by reference (the “Terms”;together withtheDSA,the“Agreement”)“GHD”togetherwithCustomer,shallbe referred individually asa “Party”and jointly as the “Parties”).(b)Customer acknowledgesGHD may utilize vendors or third parties to process data or provide Third Party Content or additional functionality to Products. “GHD vendors” as used herein means the thirdpartiescontractedwithGHDtoprovideanyportionoftheProductssubjecttotheseTerms. “Authorized End Users” shall mean Administrative Users and Public Users. “Administrative Users” shall mean any of Customer’s employees, representatives,consultants,contractors,or agents who are authorized to use the Product and have been supplieduser identifications and passwords by Customer or onCustomer’sbehalf to useor otherwise access the Products in the manner permitted by this Agreement. “Public Users”shallmean any individuals not affiliatedwith Customer,such as membersof thepublic,authorized by Customer to use or otherwise access the Products in the manner permittedby thisAgreement.“Third Party Terms”shall mean anytermsandconditionsofthirdpartiesand/or GHD vendors which are applicable to the use or access of theProduct. 2.Proprietary Rights.(a) “IP” means all intellectual property throughout the world,including:copyrights,derivative software and products,graphical user interfaces, screen layouts, trade secrets, trademarks and service marks (including all goodwill),domain names, social media sites, patents, inventions, modifications, improvements,customizations, bug fixes, upgrades, designs, logos and trade dress, moral rights, publicityrights,and privacy rights. “IntellectualProperty Rights” means all rights in the IP whetherexistingunderstatuteoratcommonlaworequity,now or hereafter recognized and any applicationor rightto applyfor any of the rights referred tohereinand all renewals,extensions, and restorations of the foregoing. (b) Each Party shall retain ownership oftheir IP and Intellectual Property Rights existing as of the Effective Date, developed or acquired independently of this Agreement, or created during the term of this Agreement,and nothing in thisAgreement shallassign any ownership thereof to the other Party.(c)Customer retains all ownership of any IP owned by Customer prior to the date of thisAgreement or created by Customer during the term of this Agreement. (d) Customeracknowledgesthat,unless otherwise specifiedin this Agreement ortheProduct,all IPinthe Products other than the IP provided by Customer is the property of GHD and that all,GHD domains,designs,templates,formats,pricing,documentation,manuals,softwarelistings,sourcecode,orobject coderelating totheProductsmayconstitutetrade secret, proprietary and/or confidential information of GHD. Any IP such as information, text,graphics,data,links,or othermaterialsappearingin the Product(“Third Party Content”)which is not owned by GHD or Client is subject to Third Party Terms. GHD grants toCustomerandAuthorizedEndUsersanonexclusive,non-assignable,nontransferable,non-sublicensable,revocable license to useand access theProducts,pursuant to the terms ofthisAgreementandtheEndUserLicenseAgreement,asapplicable.(e)Unlessauthorizedby this Agreement, Customer shall not (i) license, grant, sell, resell, transfer, assign,distribute or otherwise commercially exploit or make available the Products in any way to any third party,other than anAuthorized End User;(ii)modify ormakederivativeworksbasedupontheProducts,disassemble,reverse compile,or reverseengineer any part ofthe Products; or (iii) create Internet “links” to the Products or “frame” or “mirror” any part of the Products, including any content contained in the Products. (f) Customer’s exposure to theProductsmayresultinCustomerdevelopingorsuggestingIPorotherimprovementsor changes related totheProducts (“Feedback”).Customer grantsto GHD a worldwide,perpetual,irrevocable,royalty-free license to use,distribute,disclose,and make andincorporate into its services any suggestion, enhancement request, recommendation,correction, or other Feedback provided by Customer or Authorized End Users relating to the operation of the Products. (g) With Customer’s prior written consent, GHD may use Customer’s name, logo, and/or trademark in connection with certain promotionalmaterials,includingbrochures,websites,press releases,advertising,andother materials promoting the Products, which GHD may disseminate to the public. Customer maywithdrawauthorizationforsuchuseatanytimebyprovidingthirty(30)dayswritten noticeas provided in Section 23 below. 3.Data Use.(a) As between the Parties, Customer owns all right, title, and interest, including all Intellectual Property Rights, in and to Customer Data. “Customer Data” shallmeanCustomerinformation,data,and other content,in any form or medium,that is submitted,posted,orotherwisetransmitted byor onbehalfofaCustomerorAuthorizedEnd Users. Customer shall be responsible for, and GHD may rely upon, the accuracy and completeness of all requirements, programs, instructions, reports, data, and otherinformation furnished by Customer to GHD pursuant to this Agreement. As necessary to provide Product to Customer, Customer grants to GHD a non-exclusive, royaltyfree,perpetual, irrevocable, worldwide license to access, revise, reproduce, distribute, host,store, manage, process, display, and otherwise use Customer Data and perform all actswithrespecttoCustomerData,as necessary to provide theProducts to Customer,prevent or address Customer’s technical problems with the Products, and meet all other purposesforCustomersetforthherein.GHD shallhave noobligationtovalidateanycontent of theCustomer Data for content, correctness, usability, or for any other purpose. CustomershallcomplywithanyreasonabledemandbyGHDtocorrect,discontinue,orremedy anyviolationofapplicablelawsorregulationspertainingtotheCustomerData.(b)Customeragrees that GHD may use Customer Data to add insight, analytics, and data science totheProductsand/ortoprovideor suggest additional solutions and servicestoCustomer. (c) Notwithstanding anything to the contrary in this Agreement, Client authorizes GHDto compile Aggregated Data, and such Aggregated Data shall be proprietary to GHD. “Aggregated Data”means any non-personally identifiable,technical,statistical,oranalyticaldata,includingCustomerData,gathered,orgenerated directlybytheProductor by use of the Product, that GHD collects, gathers, and aggregates periodically as part ofits ordinary business operations.AggregatedData maybe usedbyGHD foranyreason,including, on a non-attributed basis to monitor and improve its products and services,for benchmarking purposes of providing additional products and services, or to provide customized services or technologies to its customers. To the extent an assignment ofaggregatedorde-identified Customer Data isneededtopermit GHD to obtainownershipoftheright,title,andinterestin,toor under,anyor alloftheaggregated orde-identifiedCustomerData,Client herebyassigns and transferstheright,title,andinterestin,to,andunder such aggregated and de-identified Customer Data to GHD. (d) Customer agreesCustomerDatastoredbyGHDwillremainwithintheCustomer’scountryoforigin.ThirdPartiesmayProcess(asdefined herein)Customer Data as setforth inthe applicableThirdPartyTerms. To facilitate user login, Customer acknowledges and agrees that limited encrypted Customer Data consisting of name,username,and/or email address,maybe Processed and stored in Canada, regardless of Customer location. (e) Customer’sbandwidth and disk usage shall be limited to the service levels set forth in the DSA. Any exceedance of these levelsbyCustomer shall be subjectto additional fees. 4.Data Protection,Privacy,and Cookies.(a)Customer agrees that GHD may storesomeorallCustomerDataonsystemswhichmayrunonathirdpartycloudstorageprovider, including but not limited to Azure Cloud. (b) For purposes of data privacy andprotection laws, GHD is the data processor and Customer is the data controller of CustomerDataand Authorized End Users’information.Customer represents and warrantsthatithascompliedandwillcomplywithallapplicablelocal,state,national,and foreignlawsrelatedtodataprivacyandthetransmissionoftechnicalorpersonaldata,includingpersonally identifiable information, and has obtained and/or owns all rights, permissions,and consents necessary in the Customer Data and Authorized End Users’ informationnecessary to meet all purposes and relevant obligations set forth herein. Customer isresponsible for providing privacy notices in relation to data privacy and protection lawstoAuthorizedEndUsers.(c)If GHD receives,has possession or custody of,access to, or control over, any Customer Data which includes Personal Information then GHD willcomplywithallapplicablelawsandregulationsinconnectionwithitsreceipt,use,handling, Processing, access to and storage of Personal Information. “Personal Information” meansinformation Customer (directly or indirectly, including through another party) shares with,discloses to, allows, or provides access to GHD, that identifies, relates to, describes, is capable of being associated with, or could reasonably be linked, directly or indirectly, witha particular individual orhousehold, or asPersonal Information may otherwise be defined by law.“Processed”or “Processing”means anyoperation or setof operationsthatareperformedondataoronsetsofdata,whetherornot byautomatedmeans.(d)TheProductmay include cookies on services and use them to recognize user when returning to the Product.Authorized EndUsers may set their browserso that it does not accept cookies.Cookies must be enabled on the Authorized End User’s web browser, however, if userwishestoaccesscertainpersonalizedfeaturesoftheProduct.(e)GHD’srelevant policies,whichare herebyincorporated into thisAgreement,arelocated at: Privacy Policy: https://www.ghd.com/en/privacy-policy.aspxPersonal Information Processing Addendum: https://www.ghd.com/en/resources/trustcenter/PersonalInformationProcessingAddendum_1_0.pdf (f)Customershall be responsibletocomply with allapplicable laws in regardtoinformationcollectedbyCustomerfromAuthorizedEndUsersthroughtheuseofaCustomercreatedform within the Product. 5.Data Retention. (a) The Products are not intended to be a data retention tool.Customershall be responsible for compliancewithany applicabledata retention laws andshallmaintainindependentarchivesofdatawhichis required to be retainedby such laws.(b) During the term of this Agreement, GHD shall retain Customer Data within the Productforaminimumofone(1)year,exceptfor CustomerData intheEvents module,whichshallbe retained for a minimum of three (3) years. Following the expiration or termination of this Agreement,GHD shall not be required retainCustomerData andGHDshall remove suchCustomerDatafromGHDsystemswithinareasonableperiodoftime.Priortotheremovalof Customer Data from GHD systems, Customer may, for an agreed upon fee, elect to download such Customer Data inamutually agreed format orextendthedata retention.Notwithstanding the foregoing,data retention shall beextended as required by applicablelaws. (c) A data destruction certificate certifying Customer Data (not including AggregatedStatistics)hasbeendestroyed from GHDhardwareand software shall beprovided at theCustomer’s written request at a cost of five hundred ($500) dollars, in the currency setforth in the DSA. (d) GHD maintains a daily backup of its systems for thirty (30) days. Incertain circumstances, it may be possible to restore data that has been inadvertentlydeletedbyCustomer.A requestto restoredata can be made to Customer support.Fees may be applied to restore deleted content.(e)ProvidedGHD retains CustomerData forthe agreed upon duration, GHD shall have no liability arising from a failure to maintainCustomerData. 6.Data Security.GHD willmaintainindustry standard administrative,technical,andphysicalsafeguards,including but not limited to PCI DSS and ISO 27001 compliance,toprotectthesecurityandprivacyofCustomerData,in use,in transit,and atrest.These VIII-07 aovsTackbyGHDDigital Docusign Envelope ID:C1B1B0C0-8440-4B96-842E-73DC950FDA35 Digital Solution Agreement 2025 Govstack Terms and Conditions v.7 (3.26.25)Govstack.com safeguards include, but are not limited to, implementation of adequate privacy andsecuritypoliciesanddatabreachresponseplansthatcomplywithindustrystandardsandthe requirements of applicable laws and the regulatory agencies responsible for enforcingthem. If either Party becomes aware of any unauthorized access to or breach of theProducts which includes Customer Data (“Security Incident”), such Party will promptly notify the other inwriting of the SecurityIncidentand include the following information:(i) the nature of the Personal Information compromised and how the Security Incidentoccurred;(ii)thetimingofthe SecurityIncident;(iii)the steps taken by the impacted PartytoresolvetheSecurityIncident;and (iv)the measures to be undertaken and implementedto prevent a reoccurrence of the Security Incident. In the event of a Security Incident,GHD reserves the right to shut down the Product(s) to protect the Parties with reasonablenoticetoCustomerandwithnoliabilitytoGHDfortheseorotherremedialactions. 7.Term andPayment.(a) The term of the license granted to Customer shall be set forth in the DSA and shall continue until the Agreement is terminated or expires pursuant to Section 15.Unlessotherwiseprovided for in the DSA,uponexpiration of the initial term,the term will continue with automatic renewals for additional one (1)yearterms,unlesswrittennoticeofcancellationisdeliveredbyonePartytotheotherthirty(30)days priortotheexpirationdate.GHDreservestherightto updatetheseTermsattheexpiration ofeachterm.(b)Beginning on the first-year anniversary of the Effective Dateand on each succeeding anniversary of theEffectiveDate during the term of this agreement,and foreach renewal term, GHD shall be entitled to include a price increase of 5% to align withinflation as described in the Consumer Price Index in Canada (https://www.statcan.gc.ca/en/start)andtheFederal Bureau of Labor Statisticsin theUS (https://www.bls.gov/).GHDwillprovidereasonablenoticetoCustomerofpriceincreasesandanyupdateintheTerms.Continued use the Product beyond the expiration date shall be considered acceptanceof the Terms. (c) GHD shall invoice Customer on a periodic basis for the applicable feesassetforthintheDSA.Customer agreesto pay such invoices within thirty (30)calendar days after the date of the applicable invoice. Unpaid invoices will be subject to a charge ofone(1.0%)percentper month onany outstanding balance.(d)GHDshall provideCustomerwithnoticeoftheunpaidinvoicesandifpaymenthasnotbeenmadebyCustomerwithin thirty (30) days of such notice, GHD reserves the right without liability to suspend theProducts or Customer’s access to the Products. (e) In addition to the rates or charges for the Products specified in the DSA, Customer shall pay all local, federal, and state/provincial sales tax, goods and services tax, value added tax, and other taxes applicable tothe provision of the Products. 8.Customer Responsibilities.(a)Customershall licenseall third party softwareandobtainallhardware,at Customer’s sole expense,that may be needed for Customer tooperate the Products. (b) Customer shall abide by all laws, regulations, and ordinancesapplicabletotheuseoftheProduct,andthetermsofthisAgreement.Customerassumesresponsibility for all acts or omissions of its Authorized End Users and agrees to indemnifyandholdGHDharmlessfromanyclaimhowsoeverarisingfromtheactsoromissionsofitsAuthorizedEndUsers.(c)Customershall comply with any demandbyGHDto correct,discontinue, or remedy any violation of applicable laws, or regulations, pertaining toCustomer Data or any other content collected or used by the Products. (d) Customer may subscribe and consent to receive outage notifications, release notes, and/or othermarketingmaterialfromGHD.Failure to subscribe may resultin Customer not receivinginformation relevant to their use of the Product. (e) Unless the Customer utilizes Single Sign On (“SSO”)where Customer manages their own active directory,Customer willpromptlyprovidetoGHDalistofnamesandotherrequestedinformationtoregistereach Administrative User to use the Products and shall notify GHD in writing as to anychangesincludingterminationoftheAdministrativeUsers.Each Administrative Userwill have a unique User ID for his or her access to the Products which cannot be shared nortransferred. Customer will adopt and maintain such security precautions for User IDs to prevent their disclosure to and use by unauthorized persons and will promptly take steps to remove access for such unauthorized persons and notify GHD if the security orintegrityofaUserIDorpasswordhasbeencompromised.The numberofAdministrativeUsers licensed shall be as set forth in the DSA. Customer may permanently reassign anAdministrative User license from one individual to another individual by (1) notifying GHDof the Administrative User whose use of the Products is being terminated and (2) the individual to whom the Administrative User license will be reassigned. Each additionalAdministrative User may require an additional fee, the amount for which is specified inthe DSA. (f) Customer is responsible for all content sent via notification tool, to ensure notifications sent follow anti-spam legislation and will manage subscribers within locallaws. Mass notification functionality will only perform up to the levels noted in section 12.Service Levels.(g)Projectkick offmeeting must occur withinthefirst3 months followingthe Effective Date. Project timeline will be provided during Project Kick off meeting. AdelayisdefinedasanyinstancewheretheCustomer’s inaction ordelayin meeting agreed deadlines extends any project milestone timeline by more than 15 days beyond theplanned schedule. For Customer caused delays, there will be a restart fee representing30%of implementation fees.In the event that the projecttimeline is interrupted dueto Customer delay,GHDwillprovide anadjusted projectschedule followingpayment of theRestartFee.Following payment of the Restart Fee,GHD will take commerciallyreasonableefforttorealignresources,timelines,andpriorities.GHD will make all reasonable efforts toadhere to the timeline and deliverables agreed upon during the kickoff meeting, providedthattheCustomerfulfillstheirobligationsasstipulatedintheseTerms.GHD shall not beliableforanyprojectdelaysormisseddeadlinesresultingfromClient’s failuretoadhere totheagreedtimeline,nor shall suchdelaysconstitute a breachof theseTerms byCompany. 9.Change Order.Customer may requesta modification to the DSA by written requestto GHD. The requested changes will become effective only when a change order which describes the scope of the changes, the timing for the performance of any Services,and any fees resulting from the changes is executed by authorized representatives of both parties(“ChangeOrder”).Upon execution,aChangeOrderwillbecomepartof thisAgreement. 10.Customizations &Integrations are definedas the process ofcreating softwareapplications,integratingthird-party systems,Website custom themedesign,implementingcustom modifications to Products, or extending Products to meet a specific Customer’srequirements. A one-time professional service fee for this work will be outlined in theDSA. The annual fee includes licensing and hosting only, maintenance and upgrades will be billed onatime-andmaterialsbasisand quotedusingcommerciallyreasonableefforts. (i)GHD may provide services or Product customization (“Deliverables”)as set forth in the DSA.(ii) If the DSA provides Deliverables for evaluationor test purposes (e.g., demo,test.ortrial-versions), the Customer’s use such version is limited to (a) internal evaluation or testpurposes by Customer and, (b) the time period specified by GHD during implementation planning (“User AcceptanceTesting”or “UAT”).UATplanswill include tests of all majorfunctions,processes,and interfacing systems.Use of the Deliverables under thissection may be subject to functional restrictions, and any use is at the Customer’s ownrisk.GHD disclaims all liability arisingfromuse of the Deliverablesduring UAT.(c)Unlessotherwise specified, Customer shall inspect Deliverables and conduct an acceptance during the Acceptance Period defined by GHD (“Acceptance Period”).Customer shallreviewandinspecttheDeliverablesandshalleither(i)Providewritten acceptance,or (ii)NotifyGHD of anynon-conformities(“Deficiencies”).GHD will respondwithin thirty (30)business days and extend the Acceptance Period if necessary. Failure to provide noticeofacceptanceorrejectionconstitutesacceptancebyCustomer.Upon acceptance,GHD will issue aninvoice will be issued for anyannual or unpaid one-timeimplementationfees specified in the DSA. In the event the Customer finds the Deliverables do notconform to the DSA, within ninety (90) business days following acceptance, GHD will take commercially reasonable steps to remedy the Deliverables.Beyond this period,anyfurtherremediationwillbebilledonatime-and-materialbasis via aChange Order.SupportrequestscanbesubmittedthroughyourGHDcontactorourSupportteam.Our Supportteam cannot provide support under our Product SLA for Customizations and Integrations,including but not limited to change of specifications, endpoints, security requirements,accessibility requirements, software deprecation, changes to third-party environments.GHD shall retain all IP and Intellectual Property Rights created by GHD under thisCustomization&Integration provision.Limitation of Use:i)AnyUAT,testenvironments or assets will not be used for Productive Use.“Productive Use”means an environment used for Customer’s business purposes rather than testing.All major upgrades,modifications,andnew systemsmustbe tested by the appropriate usersprior to productiondeployment(“Production”).ii)for Function Triggers:up to100,000 request per calendarmonth per application,not to exceed 200,000 requests across all applications per calendar month,iii) API (Application Programing Interface) Calls: up to 250,000 calls per calendar monthper application, not to exceed 500,000 API calls across all applications per calendar month,iv)forWebRequests:upto500,000percalendar month per application,1,000,000webrequestsacrossallapplicationspercalendarmonth,v)Application:Limited to 10 applications per customer. “Application” is defined as code required to execute to fulfillto deliver the solution, where a Customer may have multiple applications to provide the Deliverable. It’s estimated that each customer will average 2 applications. “Function Trigger”is defined as application code that executes in GHD’s environment to complete processing as part of an Application.“API Calls”are defined as requests made to anApplicationProgrammingInterfacetoretrievedataorinitiateaFunctionTriggertorun.“Web Request” is defined as a request to retrieve a static resource including but not limited toJavaScriptfiles,Cascading Style Sheets (CSS)files,images and documents.Rights intheDeliverablescreatedbyGHDunderthisProductCustomizationprovision. 11.Equipment.GHD will not furnish equipment or materials necessary for the Productto Customer and its Authorized End Users, except as expressly provided in the DSA (“Equipment”). If Equipment is provided to Customer by GHD, all Equipment is the sole andexclusivepropertyofGHD.Customer agrees to promptly deliver Equipment,at Customer’scostandriskofloss,toGHD atthe end of thelicenseterm or earlier,asrequested by GHD. 12.End User Terms. The Customer shall provide a set of terms and conditions applicable toallAuthorizedEndUsersandremainresponsibleforitscontents(often referredtoasanEndUserLicenseAgreementorTermsofService/Use,herein referenced as the “EULA”),which shall be incorporated by GHD into the Product. GHD is not liable for the contents ofthe Customer’s EULA.However,Customer isrequiredtoincludein theEULAprovisionswhichlimitrisktoCustomerandGHD,and whicharelocatedat:https://www.ghd.com/en/resources/trustcenter/End_User_Licensing_Agreement_Provisions_1_0.pdf andor available upon request (the “Mandatory Provisions”). Failure to include the MandatoryProvisions in the EULA, or mutually agreement provisions which meet the same intent,is deemed material breach of this Agreement.Customer agreesGHD is harmless for anyliabilityarisingunderorinconnectionwiththeEULA,including but not limited to,failure toinclude the Mandatory Provisions. 13.ThirdParty IntegrationsFees.Productmaybeusedby Customer in conjunctionwithoneormorethirdpartyservices.Customer’s use of third-party services in conjunctionwith the Product may be subject to separate fees and Third Party Terms. The functionality of third party integrations may be limited by the availability of data sources from thirdpartiesandaccesstodatasourcesfromthethirdparty’s vendors.Intheevent CustomerrequeststhirdpartyservicesbeintegratedintotheProduct,the Services required willbeaddressedthroughaChangeOrder,whichwillbesubjecttoathird partyintegrationfee. VIII-07 aovsTackbyGHDDigital Docusign Envelope ID:C1B1B0C0-8440-4B96-842E-73DC950FDA35 Digital Solution Agreement 2025 Govstack Terms and Conditions v.7 (3.26.25)Govstack.com 14.Default.Customer shall be in “Default”if (i)Customer or its Authorized End UserbreachesanyofthetermsofthisAgreement,(ii)GHD has reasonable grounds to believethat Customer or an Authorized End User is in breach of this Agreement, or (iii) there istheinstitutionbyoragainstCustomerofinsolvency,receivership,bankruptcy proceedingsor upon Customer ceasing to do business. If GHD reasonably believes Customer to be in Default, GHD shall provide Customer with notice of the nature of such Default. If theDefault has not be cured by Customer within thirty (30) days of such notice, GHD shallhavetheright,at itssole discretionandwithoutnotice,totake such remedial actions as it deems appropriate, including without limitation: (i) suspending or terminating Customer’slicense to access the Products without liability for any losses or damages arising out ofor in connection with such suspension or termination; (ii) restricting, downgrading,suspending,or terminating thesubscriptionof,access to,or current orfuture useof theProducts; (iii) removing any Customer Data that Customer or its Authorized End User has submitted, posted, or displayed; (iv) imposing other restrictions on Customer’s use ofanyfeaturesorfunctionsoftheProductsasGHDmayconsiderappropriateinitssolediscretion;and (v)anyothercorrectiveactions orpenaltiesthat may beavailableto GHD inlaw,equity,orcontract.GHD shall bein Defaultif (i)GHD breaches any of the termsofthisAgreement,or (ii)insolvency,receivership,bankruptcyproceedings initiatedby GHDor upon GHD ceasing to do business. If GHD is in Default, Customer shall provide GHD with notice of the nature ofsuch Default.If aDefault,otherthan abreach of the WarrantyobligationsinSection16oftheseTerms,has not becured by GHD withinthirty(30)days ofsuchnotice,Customershallhave theright to terminate Customer’s licenseto access theProductswithoutfurtherliabilityforpayment,providedallamounts dueGHDpriortotheDefaulthavebeenpaid.If a Default is abreach of the Warranty obligations inSection16 oftheseTermsandsuchDefaulthasnotbeencuredbyGHDwithinonehundredtwentydays(120) days of such notice, Customer shall have the right to suspend payment due GHDuntilsuchDefaultiscured.If GHD is unable orunwillingtocure the Default,GHDshallbeentitledtoterminatethisAgreement. 15.Terminationand Suspension.Theprovision of the Products shall expire as setforthintheDSA.Customer mayterminatethisAgreementduring the term of the license as set forth in the DSA by providing thirty (30) days’ written notice delivered to GHD.Upon termination by Customer, if there is no Default by GHD, GHD shall be paid for services rendered until the effective date of termination. Upon termination by Customer, annual fees paid in advance to GHD will not be refunded. Upon expiration or earlier termination of this Agreement,Customer shallimmediatelydiscontinueuseoftheProduct.Customer shall have no right to a refund of any previously paid fees. Any suspension of access to the Products resulting from a Default shall not constitute a termination of the Agreement. Customer’s access to the Products shall resume upon Customer no longer beingin Default,anduponpaymentbyCustomeranycostsdirectlyrelatedtotherestorationofaccesstotheProducts.GHDshall have the right to terminate this agreement as set forth in other provisions of thisAgreement. 16.Warranty.(a)GHD warrants the functionality of the Productas set forthin the SLAand that the Product will meet applicable accessibility laws in place during the term ofthisAgreement,except that GHD has no responsibilitytomonitoror correct any contentprovided, generated, or uploaded by Customer. (b) Customer understands that theProduct, or some features thereof, may be temporarily or permanently discontinued,changed, upgraded, improved, or limited, with reasonable notification to Customer. If, as a result of these changes, the Product is no longer supported by GHD, its vendors, orthirdparties,GHD shall havetheright to terminatepotions of,or the entireAgreement.(c)Customer acknowledges thatuse of the Productsis at Customer’s own risk,exceptasotherwiseprovidedherein.GHD isnot responsiblefor protectionor privacy of informationtransferred through the Internet or any other network Customer may utilize. Sensitive data may be protected with the use of encryption that does not violate any governinglaws or regulations. Customer acknowledges that GHD has no control over and acceptsnoresponsibilityforCustomerDatahostedbyCustomer.(D)EXCEPT AS EXPRESSLY SET OUT IN SECTION 16(a), THE PRODUCTS ARE PROVIDED “AS IS” AND WITHOUTWARRANTIES, GUARANTIES, OR REPRESENTATIONS OF ANY KIND, EXPRESSED ORIMPLIED, AT COMMON LAW, BY COURSE OF CONDUCT OR USAGE IN THE TRADE,INCLUDING BUT NOT LIMITED TO ANY WARRANTIES REGARDING ACCURACY,COMPLETENESS, MERCHANTABILITY, OR FITNESS FOR ANY PARTICULAR USE ORPERFORMANCE.GHD DOES NOT WARRANT THAT THE PRODUCTS WILL MEET ALLOF CUSTOMER’S REQUIREMENTS OR THAT IT WILL OPERATE IN ALL COMBINATIONSWHICH MAY BE SELECTED FOR USE BY CUSTOMER OR THAT THE OPERATION OF THE PRODUCTS WILL BE ERROR FREE OR UNINTERRUPTED OR THAT ANY DEFECTS INTHE PRODUCTS WILL BE CORRECTED OR THAT ANY DATA IS COMPLETE OR WHOLLYACCURATE, OR THAT THE PRODUCTS WILL FUNCTION WITHOUT FAILURE OR INTERRUPTION. (E) UPON CUSTOMER NOTIFYING GHD OF ANY ERRORS, BUGS, OROTHER PROBLEMS IN THE PRODUCTS, GHD’S SOLE AND EXCLUSIVE RESPONSIBILITY WILLBETOPROVIDECOMMERCIALLYREASONABLEEFFORTSTOCORRECTSUCHPROBLEMS TO THE EXTENT COMMERICALLY FEASIBLE. (e) The Products may contain Third PartyContent.Customer acknowledges andagrees that GHD is not responsible orliable for: (i) the availability or accuracy of such Third Party Content. Links to or use ofThirdPartyContentdoesnotimplyanyendorsementbyGHDoftheThirdPartyContent.Customer hasthesole responsibilityfor andassumes all risk arisingfrom Customer’s useofanysuchThirdPartyContent.Customerfurtheracknowledges that Customer’s use ofThirdPartyContentwillbesubjecttotheThirdPartyTermsapplicabletosuchcontent. 17.Indemnification. (a) GHD agrees to indemnify and hold harmless Customer from andagainstlosses,damages,liabilities,andexpenses (includingreasonable legal fees,courtcosts,and costs of investigation)to the extent they are caused bythe gross negligence or willful misconduct of GHD or based on a claim that the Products infringe on anypatent,copyright,trademark,or other intellectual propertyrightofa third party;providedhowever, that GHD shall have no liability or obligation if the claim arises from (i) anyalterationormodificationtotheProductsbyCustomeroranythirdpartynotspecificallyauthorizedbyGHD,(ii)any combination of theProducts by Customerwith other programs ordata not furnished by GHD;or (iii)anyuse oftheProducts by Customer or its AuthorizedEndUsersthatisprohibitedbytheEULAorisotherwiseoutsidethepermitteduseforwhich the Products are intended. (b) Notwithstanding anything to the contrary contained or implied herein, the GHD Indemnitees (defined below) shall have no liability for anydamages, whatsoever relating to the tools, third party software, third party products,or any products or services not developed or provided by GHD. (c) Customer agrees toindemnifyandholdharmlessGHD,its parents,subsidiaries,affiliates,officers,directors,employees,agents,vendors,subcontractors,andany successors or assigns (together the “GHD Indemnitees”)from and against any andall losses,damages,liabilities,and expenses(including reasonable legal fees,court costs,and costs of investigation)to the extentcaused by (i) any negligence or willful misconduct of Customer, (ii) Customer Data andCustomermaterialinfringementofanythirdpartyrights,or (ii)any breachby Customer ofthe terms of this Agreement. 18.Limitation of Liability.(a)TO THE MAXIMUM EXTENT PERMITTED BY LAW,FORANYDAMAGECAUSEDBYNEGLIGENCE,INCLUDING ERRORS,OMISSIONS,OROTHER ACTS;OR FOR ANY DAMAGES BASED IN CONTRACT; OR FOR ANY OTHERCAUSE OF ACTION OR THEORY OF LIABILITY; THE GHD INDEMNITEES’ LIABILITYSHALL BE LIMITED TO THE AMOUNT ACTUALLY PAID BY CUSTOMER TO GHD DURING THE TERM OF THIS AGREEMENT. (b) EXCEPT AS EXPRESSLY SET OUT HEREIN, THE GHD INDEMNITEES SHALL NOT BE LIABLE TO CUSTOMER, TO ANYONE CLAIMING BY,THROUGH OR UNDER CUSTOMER,OR TO ANY THIRD PARTY FOR ANY LIABILITY,EXPENSE,INJURY,CLAIM,PENALTY,FINE,INTEREST,OR CAUSE OF ACTIONWHATSOEVER OR HOWSOEVER ARISING, INCLUDING, WITHOUT LIMITATION, ANYLOSS OR DAMAGE, DIRECT OR INDIRECT, SPECIAL, INCIDENTAL, CONSEQUENTIAL,PUNITIVE, OR EXEMPLARY, OR FOR LOSS OF PROFIT OR REVENUES, BUSINESSINTERRUPTION, CONTRACT, GOODWILL, OR OTHER BUSINESS OR ECONOMIC LOSS,OR FOR LOST OR DAMAGED DATA, THE AVAILABILITY OF DATA, OR DAMAGE TO NETWORK, COMPUTER, SERVER, OR THE PRODUCTS. 19.Dispute Resolution. Both Parties agree in good faith to attempt to resolve amicably,without litigation,any dispute arising out of or relating to this Agreement provided hereunder.In the event the dispute is not resolved through negotiation,the matter maybesubmittedtothejudicialsystemsetforthinSection20. 20.Choice of Law. If Customer resides in the United States,the laws of the State of Minnesota shall govern this Agreement,without reference to conflicts of law rulesor principles. If Customer reside in Canada the laws of the Province of Ontario and the laws of Canada applicable therein shall govern this Agreement. Both GHD and Customer specifically disclaim the application of the UN Convention on Contracts for the International Sale of Goods to the interpretation or enforcement of this Agreement. Customer shall bring any action, suit, or other legal proceeding to enforce, directly or indirectly, this Agreement or any right based upon it exclusively in such courts. 21.Contracting Entity.The term GHDDigital usedherein is a marketingnamefor theentitieslicensingtheProduct.For Customerslocated in the United States of America,theProduct is licensed from GHD Services Inc, a Delaware corporation with offices at 2055NiagaraFallsBlvd.,Niagara Falls,NY 14304,USA.For Customers located in the Canada,theProduct is licensed from GHD Digital (Canada) Limited, formerly eSolutions Group Limited,anOntario corporationwithofficesat455PhillipSt.,Waterloo,ON,N2L 3X2,CA. 22.Force Majeure. GHD and Customer will not be liable for any delay or failure to perform any obligation underthis Agreementwherethedelayor failureresultsfromanyunforeseenorunavoidablecausereasonablybeyondtheaffectedParty’s control(“ForceMajeure”).Force Majeuremayinclude,but is not limited to naturalevents,pandemic,labor,or civil disruption, governmental or legislative actions, or orders of any court or agency having jurisdiction of the Party’s actions. 23.Notice.Notices pertaining to this Agreement shall be in writing and deemed to havebeen duly given if delivered by email to the respective Party’s contact identified in theAgreement,or at such otheraddressas maybe changed by eitherPartybygivingwritten notice thereof to the other. All notices to GHD pertaining to this Agreement shall bedeliveredtodigital-legal@ghd.com. 24.Insurance.GHDagrees to carrythroughout the Term of this Agreement insurancecoverageappropriatetoitsProductsandServices.The certificates of insurance,incorporatedherein by reference,confirmGHD’s policydetails forits commercial generalliability, technology professional liability, and cyber liability insurance in effect at the EffectiveDate.Upon Customer’s request,GHDwill providecertificates of insurance statingCustomer as a certificate holder. 25.Service Levels. The Product will meet or exceed the minimum service levelstandardssetoutintheServiceLevelAgreement(“SLA”),subject to changewithout notice, published at https://www.ghd.com/en/resources/trustcenter/ServiceLevelAgreement_1_0.pdfandincorporated into thisAgreement. VIII-07 aovsTackbyGHDDigital Docusign Envelope ID:C1B1B0C0-8440-4B96-842E-73DC950FDA35 Digital Solution Agreement 2025 Govstack Terms and Conditions v.7 (3.26.25)Govstack.com 26.[RESERVED] 27.General.(a)Third Party beneficiaries.ThisAgreement doesnotandis not intendedtoconferanyrightsorremediesuponanypersonotherthantheParties.(b)Waiver.NofailureordelaybyeitherPartyinexercisinganyright,power or privilege hereunder willoperateasawaiverthereof,nor will anysingle or partial exercise of anysuch right,power, or privilege preclude any other or further exercise thereof. (c) Successors and Assignment.Neither Party may assign, sublet, or transfer any rights under or interest (including, butwithoutlimitation,monies that are due or maybecomedue)in this Agreementwithoutthewrittenconsentof the other Party.The obligations of the Parties under thisAgreementwillnotterminateuponanyattemptedassignmentthatviolatesthisAgreement.Any assignment or attempted assignment violating this Agreement is void. (d) Severability and Survival.The Parties agree that,in the event one or more of theprovisionsoraportionthereofofthisAgreementshouldbedeclaredvoidor unenforceable,the remaining provisionsshall not be affected and shall continue in fullforceandeffect.The Parties also agree that the obligations and representations, indemnifications, or limitations of liability contained within this Agreement shall survive the termination ofthisAgreement.(e)Authority.Customer represents andwarrantsthat theindividualacceptingthisAgreementisdoingsowithfullandcompleteauthoritytobindCustomeronwhosebehalftheyareactingtoeverytermof this Agreement. Acceptance of this Agreement signifies that Customer has read and agrees with all terms andconditionsreferencedinthisAgreement.(f)Entire Agreement.The DSA,these Terms,and any documents referenced in either document constitute the complete and finalagreementbetweenGHDandCustomerregardingthesubjectmatterhereof. This Agreement supersedes all prior or contemporaneous communications,representations, undertakings,or understandings of the Parties,whetheroralor written,relating to theDSAortheProducts.Modificationsof thisAgreementshallnotbe binding unlessmadeinwritingandsignedbyanauthorizedrepresentativeofeachParty. VIII-07 aovsTackbyGHDDigital City Council Memorandum To:Mayor Fasbender & City Council members From:Chris Eitemiller, Finance Manager Date:June 2, 2025 Item: General Obligation Charter Bonds, Series 2025A Council Action Requested: Adopt the resolution approving the issuance and sale of general obligation bonds to finance the 2025 Neighborhood Project. Background Information: The City has initiated proceedings to sell general obligation charter bonds to finance the 2025 Neighborhood Project. A portion of the bonds would be repaid through special assessments on benefiting properties.The City has retained financial advisor Northland Securities to assist in the bond sale. The bond sale is scheduled for June 2.Results of the bond sale as well as an updated resolution will be provided to the City Council prior to the City Council meeting that evening. Jessica Green of Northland Securities will attend the City Council meeting to review the results of the bond sale. Financial Impact: Debt service payments will be due 2027 through 2036, amounts will depend on debt structure and interest amount pending bond sale on June 2. Committee Discussion: Not Applicable Attachments: •Resolution Providing for Issuance and Sale of $4,500,000 General Obligation Charter Bonds,series 2025A •2025A Bond Sale Summary Plan •S&P rating assessment document 172936334v1 EXTRACT OF MINUTES OF A MEETING OF THE CITY COUNCIL CITY OF HASTINGS, MINNESOTA HELD: JUNE 2, 2025 Pursuant to due call, a regular or special meeting of the City Council of the City of Hastings, Dakota and Washington Counties, Minnesota, was duly held at the City Hall on June 2, 2025, at 7:00 P.M., for the purpose, in part, of authorizing the issuance and awarding the sale of $4,500,000 General Obligation Bonds, Series 2025A. The following members were present: and the following were absent: Member ______________ introduced the following resolution and moved its adoption: RESOLUTION NO. _________ RESOLUTION PROVIDING FOR THE ISSUANCE AND SALE OF $4,500,000 GENERAL OBLIGATION BONDS, SERIES 2025A, PLEDGING FOR THE SECURITY THEREOF SPECIAL ASSESSMENTS AND NET REVENUES AND LEVYING A TAX FOR THE PAYMENT THEREOF A.WHEREAS, the City Council of the City of Hastings, Minnesota (the "City") has heretofore determined and declared that it is necessary and expedient to issue $4,500,000 General Obligation Bonds, Series 2025A (the "Bonds" or individually a "Bond"), pursuant to Minnesota Statutes, Chapter 475; and 1.Chapter 429 to finance street improvements (the "Improvements");and 2.Section 444.075, to finance improvements to the municipal water system, sanitary sewer system and storm sewer system (the "Utility Improvements"); and B.WHEREAS, the City owns and operates a municipal water system (the "Water System"), a municipal storm sewer system (the "Storm Sewer System"), and a municipal sanitary sewer system (the "Sanitary Sewer System", and together with the Water System and the Storm Sewer System, the "System") as separate revenue producing public utilities; and C.WHEREAS, the net revenues of the Water System are pledged to the payment of the City's outstanding (1) "Water Revenue Refunding Portion" of General Obligation Refunding Bonds, Series 2013A, in the original principal amount of $5,805,000, dated February 21,2013; (2) "Water Portion" of General Obligation Bonds, Series 2019A, in the original principal amount of $3,270,000, dated August 8, 2019; (3) "Water Portion" of General Obligation Bonds, Series 2020A, in the original principal amount of $3,180,000, dated October 1, 2020; (4) "Water Portion" of General Obligation Bonds, Series 2021A, in the original principal amount of $2,070,000, dated August 26, 2021; (5) "Water Portion" of General Obligation Bonds, Series 2022A, in the original principal amount of $5,815,000, dated June 1, 2022; and (6) "Water Portion" of General Obligation 172936334v1 2 Bonds, Series 2023A, in the original principal amount of $4,095,000, dated June 29, 2023 (collectively, the "Outstanding Water Bonds"); and D.WHEREAS, the net revenues of the Sanitary Sewer System are pledged to the payment of the City's outstanding (1) "Sewer Portion" of General Obligation Bonds, Series 2020A, in the original principal amount of $3,180,000, dated October 1, 2020; (2) "Sewer Portion" of General Obligation Bonds, Series 2021A, in the original principal amount of $2,070,000, dated August 26, 2021; (3) "Sewer Portion" of General Obligation Bonds, Series 2022A, in the original principal amount of $5,815,000, dated June 1, 2022; and (4) "Sewer Portion" of General Obligation Bonds, Series 2022A, in the original principal amount of $5,815,000, dated June 1, 2022 (collectively, the "Outstanding Sanitary Sewer Bonds"); and E.WHEREAS, the net revenues of the Water System and the Sanitary Sewer System are pledged to the payment of the City's outstanding "Utility Portion" of General Obligation Bonds, Series 2018A, in the original principal amount of $3,820,000, dated July 18, 2018 (the "Outstanding Water and Sanitary Sewer Bonds"); and F.WHEREAS, the Improvements and all their components have been ordered prior to the date hereof, pursuant to the procedural requirements of Minnesota Statutes, Chapter 429; and G.WHEREAS, the City has retained Northland Securities, Inc., in Minneapolis, Minnesota ("Northland"), as its independent municipal advisor for the sale of the Bonds and was therefore authorized to sell the Bonds by private negotiation in accordance with Minnesota Statutes, Section 475.60, Subdivision 2(9) and proposals to purchase the Bonds have been solicited by Northland; and H.WHEREAS, the proposals set forth on Exhibit A attached hereto were received by the Finance Manager, or designee, at the offices of Northland at 10:00 A.M. on the date hereof, pursuant to the Notice of Sale established for the Bonds; and I.WHEREAS, it is in the best interests of the City that the Bonds be issued in book- entry form as hereinafter provided; and NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Hastings, Minnesota, as follows: 1.Acceptance of Proposal. The proposal of ________________________ (the "Purchaser"), to purchase the Bonds, in accordance with the Notice of Sale, at the rates of interest hereinafter set forth, and to pay therefor the sum of $__________, plus interest accrued to settlement, is hereby found, determined and declared to be the most favorable proposal received, is hereby accepted and the Bonds are hereby awarded to the Purchaser. The Finance Manager is directed to retain the deposit of the Purchaser. 172936334v1 3 2.Bond Terms. (a)Original Issue Date; Denominations; Maturities; Term Bond Option. The Bonds shall be dated June 26, 2025, as the date of original issue and shall be issued forthwith on or after such date in fully registered form, shall be numbered from R-1 upward in the denomination of $5,000 each or in any integral multiple thereof of a single maturity (the "Authorized Denominations") and shall mature on February 1 in the years and amounts as follows: Year Amount Year Amount 2026 2032 2027 2033 2028 2034 2029 2035 2030 2036 2031 As may be requested by the Purchaser, one or more term Bonds may be issued having mandatory sinking fund redemption and final maturity amounts conforming to the foregoing principal repayment schedule, and corresponding additions may be made to the provisions of the applicable Bond(s). (b)Allocation. The aggregate principal amount of $_____________ maturing in each of the years and amounts hereinafter set forth is issued to finance the Improvements (the "Improvement Portion"); and the aggregate principal amount of $___________ maturing in each of the years and amounts hereinafter set forth is issued to finance the Utility Improvements (the "Utility Portion"): Year Improvement Portion Utility Portion Total 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036 If Bonds are prepaid, the prepayments shall be allocated to the portions of debt service (and hence allocated to the payment of Bonds treated as relating to a particular portion of debt service) as provided in this paragraph. If the source of prepayment moneys is the general fund of the City, or other generally available source, including the levy of taxes, the prepayment may be allocated 172936334v1 4 to either or both of the portions of debt service in such amounts as the City shall determine. If the source of the prepayment is special assessments pledged to and taxes levied for the Improvements, the prepayment shall be allocated to the Improvement Portion of debt service. If the source of a prepayment is excess net revenues of the System pledged to the Utility Improvements, the prepayment shall be allocated to the Utility Portion of debt service. (c)Book Entry Only System. The Depository Trust Company, a limited purpose trust company organized under the laws of the State of New York or any of its successors or its successors to its functions hereunder (the "Depository") will act as securities depository for the Bonds, and to this end: (i)The Bonds shall be initially issued and, so long as they remain in book entry form only (the "Book Entry Only Period"), shall at all times be in the form of a separate single fully registered Bond for each maturity of the Bonds; and for purposes of complying with this requirement under paragraphs 5 and 10 Authorized Denominations for any Bond shall be deemed to be limited during the Book Entry Only Period to the outstanding principal amount of that Bond. (ii)Upon initial issuance, ownership of the Bonds shall be registered in a bond register maintained by the Bond Registrar (as hereinafter defined) in the name of CEDE & CO., as the nominee (it or any nominee of the existing or a successor Depository, the "Nominee"). (iii)With respect to the Bonds neither the City nor the Bond Registrar shall have any responsibility or obligation to any broker, dealer, bank, or any other financial institution for which the Depository holds Bonds as securities depository (the "Participant") or the person for which a Participant holds an interest in the Bonds shown on the books and records of the Participant (the "Beneficial Owner"). Without limiting the immediately preceding sentence, neither the City, nor the Bond Registrar, shall have any such responsibility or obligation with respect to (A) the accuracy of the records of the Depository, the Nominee or any Participant with respect to any ownership interest in the Bonds, or (B) the delivery to any Participant, any Owner or any other person, other than the Depository, of any notice with respect to the Bonds, including any notice of redemption, or (C) the payment to any Participant, any Beneficial Owner or any other person, other than the Depository, of any amount with respect to the principal of or premium, if any, or interest on the Bonds, or (D) the consent given or other action taken by the Depository as the Registered Holder of any Bonds (the "Holder"). For purposes of securing the vote or consent of any Holder under this Resolution, the City may, however, rely upon an omnibus proxy under which the Depository assigns its consenting or voting rights to certain Participants to whose accounts the Bonds are credited on the record date identified in a listing attached to the omnibus proxy. (iv)The City and the Bond Registrar may treat as and deem the Depository to be the absolute owner of the Bonds for the purpose of payment of the principal of and premium, if any, and interest on the Bonds, for the purpose of giving notices of redemption and other matters with respect to the Bonds, for the purpose of 172936334v1 5 obtaining any consent or other action to be taken by Holders for the purpose of registering transfers with respect to such Bonds, and for all purpose whatsoever. The Bond Registrar, as paying agent hereunder, shall pay all principal of and premium, if any, and interest on the Bonds only to the Holder or the Holders of the Bonds as shown on the bond register, and all such payments shall be valid and effective to fully satisfy and discharge the City's obligations with respect to the principal of and premium,if any, and interest on the Bonds to the extent of the sum or sums so paid. (v)Upon delivery by the Depository to the Bond Registrar of written notice to the effect that the Depository has determined to substitute a new Nominee in place of the existing Nominee, and subject to the transfer provisions in paragraph 10 hereof, references to the Nominee hereunder shall refer to such new Nominee. (vi)So long as any Bond is registered in the name of a Nominee, all payments with respect to the principal of and premium, if any, and interest on such Bond and all notices with respect to such Bond shall be made and given, respectively, by the Bond Registrar or City, as the case may be, to the Depository as provided in the Letter of Representations to the Depository required by the Depository as a condition to its acting as book-entry Depository for the Bonds (said Letter of Representations, together with any replacement thereof or amendment or substitute thereto, including any standard procedures or policies referenced therein or applicable thereto respecting the procedures and other matters relating to the Depository's role as book-entry Depository for the Bonds, collectively hereinafter referred to as the "Letter of Representations"). (vii)All transfers of beneficial ownership interests in each Bond issued in book-entry form shall be limited in principal amount to Authorized Denominations and shall be effected by procedures by the Depository with the Participants for recording and transferring the ownership of beneficial interests in such Bonds. (viii)In connection with any notice or other communication to be provided to the Holders pursuant to this Resolution by the City or Bond Registrar with respect to any consent or other action to be taken by Holders, the Depository shall consider the date of receipt of notice requesting such consent or other action as the record date for such consent or other action; provided, that the City or the Bond Registrar may establish a special record date for such consent or other action. The City or the Bond Registrar shall, to the extent possible, give the Depository notice of such special record date not less than 15 calendar days in advance of such special record date to the extent possible. (ix)Any successor Bond Registrar in its written acceptance of its duties under this Resolution and any paying agency/bond registrar agreement, shall agree to take any actions necessary from time to time to comply with the requirements of the Letter of Representations. 172936334v1 6 (d)Termination of Book-Entry Only System. Discontinuance of a particular Depository's services and termination of the book-entry only system may be effected as follows: (i)The Depository may determine to discontinue providing its services with respect to the Bonds at any time by giving written notice to the City and discharging its responsibilities with respect thereto under applicable law. The City may terminate the services of the Depository with respect to the Bond if it determines that the Depository is no longer able to carry out its functions as securities depository or the continuation of the system of book-entry transfers through the Depository is not in the best interests of the City or the Beneficial Owners. (ii)Upon termination of the services of the Depository as provided in the preceding paragraph, and if no substitute securities depository is willing to undertake the functions of the Depository hereunder can be found which, in the opinion of the City, is willing and able to assume such functions upon reasonable or customary terms, or if the City determines that it is in the best interests of the City or the Beneficial Owners of the Bond that the Beneficial Owners be able to obtain certificates for the Bonds, the Bonds shall no longer be registered as being registered in the bond register in the name of the Nominee, but may be registered in whatever name or names the Holder of the Bonds shall designate at that time, in accordance with paragraph 10. To the extent that the Beneficial Owners are designated as the transferee by the Holders, in accordance with paragraph 10, the Bonds will be delivered to the Beneficial Owners. (iii)Nothing in this subparagraph (d) shall limit or restrict the provisions of paragraph 10. (e)Letter of Representations. The provisions in the Letter of Representations are incorporated herein by reference and made a part of the resolution, and if and to the extent any such provisions are inconsistent with the other provisions of this resolution, the provisions in the Letter of Representations shall control. 3.Purpose. The Improvement Portion of the Bonds shall provide funds to finance the Improvements and the Utility Portion of the Bonds shall provide funds to finance the Utility Improvements. The Improvements and the Utility Improvements are sometimes referred to herein together as the as the "Project". The total cost of the Project, which shall include all costs enumerated in Minnesota Statutes, Section 475.65, is estimated to be at least equal to the amount of the Bonds. The City covenants that it shall do all things and perform all acts required of it to assure that work on the Project proceeds with due diligence to completion and that any and all permits and studies required under law for the Project are obtained. 4.Interest. The Bonds shall bear interest payable semiannually on February 1 and August 1 of each year (each, an "Interest Payment Date"), commencing February 1, 2026, calculated on the basis of a 360-day year of twelve 30-day months, at the respective rates per annum set forth opposite the maturity years as follows: 172936334v1 7 Maturity Year Interest Rate Maturity Year Interest Rate 2026 2032 2027 2033 2028 2034 2029 2035 2030 2036 2031 5.Redemption. All Bonds maturing on February 1, 2034 and thereafter, shall be subject to redemption and prepayment at the option of the City on February 1, 2033, and on any date thereafter at a price of par plus accrued interest. Redemption may be in whole or in part of the Bonds subject to prepayment. If redemption is in part, the maturities and the principal amounts within each maturity to be redeemed shall be determined by the City; and if only part of the Bonds having a common maturity date are called for prepayment, the specific Bonds to be prepaid shall be chosen by lot by the Bond Registrar. Bonds or portions thereof called for redemption shall be due and payable on the redemption date, and interest thereon shall cease to accrue from and after the redemption date. Mailed notice of redemption shall be given to the paying agent and to each affected registered holder of the Bonds thirty (30) days prior to the date fixed for redemption. To effect a partial redemption of Bonds having a common maturity date, the Bond Registrar prior to giving notice of redemption shall assign to each Bond having a common maturity date a distinctive number for each $5,000 of the principal amount of such Bond. The Bond Registrar shall then select by lot, using such method of selection as it shall deem proper in its discretion, from the numbers so assigned to such Bonds, as many numbers as, at $5,000 for each number, shall equal the principal amount of such Bonds to be redeemed. The Bonds to be redeemed shall be the Bonds to which were assigned numbers so selected; provided, however, that only so much of the principal amount of each such Bond of a denomination of more than $5,000 shall be redeemed as shall equal $5,000 for each number assigned to it and so selected. If a Bond is to be redeemed only in part, it shall be surrendered to the Bond Registrar (with, if the City or Bond Registrar so requires, a written instrument of transfer in form satisfactory to the City and Bond Registrar duly executed by the Holder thereof or the Holder's attorney duly authorized in writing) and the City shall execute (if necessary) and the Bond Registrar shall authenticate and deliver to the Holder of the Bond, without service charge, a new Bond or Bonds having the same stated maturity and interest rate and of any Authorized Denomination or Denominations, as requested by the Holder, in aggregate principal amount equal to and in exchange for the unredeemed portion of the principal of the Bond so surrendered. 6.Bond Registrar. U.S. Bank Trust Company, National Association, in St. Paul, Minnesota, is appointed to act as bond registrar and transfer agent with respect to the Bonds (the "Bond Registrar"), and shall do so unless and until a successor Bond Registrar is duly appointed, all pursuant to any contract the City and any successor Bond Registrar shall execute which is consistent herewith. The Bond Registrar shall also serve as paying agent unless and until a successor-paying agent is duly appointed. Principal and interest on the Bonds shall be paid to the registered holders (or record holders) of the Bonds in the manner set forth in the form of Bond and paragraph 12. 172936334v1 8 7.Form of Bond. The Bonds, together with the Bond Registrar's Certificate of Authentication, the form of Assignment and the registration information thereon, shall be in substantially the form set forth on Exhibit B attached hereto. 8.Execution. The Bonds shall be in typewritten form, shall be executed on behalf of the City by the signatures of its Mayor and Clerk and be sealed with the seal of the City; provided, as permitted by law, both signatures may be photocopied facsimiles and the corporate seal has been omitted. In the event of disability or resignation or other absence of either officer, the Bonds may be signed by the manual or facsimile signature of the officer who may act on behalf of the absent or disabled officer. In case either officer whose signature or facsimile of whose signature shall appear on the Bonds shall cease to be such officer before the delivery of the Bonds, the signature or facsimile shall nevertheless be valid and sufficient for all purposes, the same as if the officer had remained in office until delivery. 9.Authentication. No Bond shall be valid or obligatory for any purpose or be entitled to any security or benefit under this resolution unless a Certificate of Authentication on the Bond, substantially in the form set forth on Exhibit B attached hereto, shall have been duly executed by an authorized representative of the Bond Registrar. Certificates of Authentication on different Bonds need not be signed by the same person. The Bond Registrar shall authenticate the signatures of officers of the City on each Bond by execution of the Certificate of Authentication on the Bond and by inserting as the date of registration in the space provided the date on which the Bond is authenticated, except that for purposes of delivering the original Bonds to the Purchaser, the Bond Registrar shall insert as a date of registration the date of original issue of June 26, 2025. The Certificate of Authentication so executed on each Bond shall be conclusive evidence that it has been authenticated and delivered under this resolution. 10.Registration; Transfer; Exchange. The City will cause to be kept at the principal office of the Bond Registrar a bond register in which, subject to such reasonable regulations as the Bond Registrar may prescribe, the Bond Registrar shall provide for the registration of Bonds and the registration of transfers of Bonds entitled to be registered or transferred as herein provided. Upon surrender for transfer of any Bond at the principal office of the Bond Registrar, the City shall execute (if necessary), and the Bond Registrar shall authenticate, insert the date of registration (as provided in paragraph 9) of, and deliver, in the name of the designated transferee or transferees, one or more new Bonds of any Authorized Denomination or Denominations of a like aggregate principal amount, having the same stated maturity and interest rate, as requested by the transferor; provided, however, that no Bond may be registered in blank or in the name of "bearer" or similar designation. At the option of the Holder, Bonds may be exchanged for Bonds of any Authorized Denomination or Denominations of a like aggregate principal amount and stated maturity, upon surrender of the Bonds to be exchanged at the principal office of the Bond Registrar. Whenever any Bonds are so surrendered for exchange, the City shall execute (if necessary), and the Bond Registrar shall authenticate, insert the date of registration of, and deliver the Bonds which the Holder making the exchange is entitled to receive. 172936334v1 9 All Bonds surrendered upon any exchange or transfer provided for in this resolution shall be promptly canceled by the Bond Registrar and thereafter disposed of as directed by the City. All Bonds delivered in exchange for or upon transfer of Bonds shall be valid general obligations of the City evidencing the same debt, and entitled to the same benefits under this resolution, as the Bonds surrendered for such exchange or transfer. Every Bond presented or surrendered for transfer or exchange shall be duly endorsed or be accompanied by a written instrument of transfer, in form satisfactory to the Bond Registrar, duly executed by the Holder thereof or the Holder's attorney duly authorized in writing. The Bond Registrar may require payment of a sum sufficient to cover any tax or other governmental charge payable in connection with the transfer or exchange of any Bond and any legal or unusual costs regarding transfers and lost Bonds. Transfers shall also be subject to reasonable regulations of the City contained in any agreement with the Bond Registrar, including regulations which permit the Bond Registrar to close its transfer books between record dates and payment dates. The Finance Manager is hereby authorized to negotiate and execute the terms of said agreement. 11.Rights Upon Transfer or Exchange. Each Bond delivered upon transfer of or in exchange for or in lieu of any other Bond shall carry all the rights to interest accrued and unpaid, and to accrue, which were carried by such other Bond. 12.Interest Payment; Record Date. Interest on any Bond shall be paid on each Interest Payment Date by check or draft mailed to the person in whose name the Bond is registered (the "Holder") on the registration books of the City maintained by the Bond Registrar and at the address appearing thereon at the close of business on the fifteenth (15th)day of the calendar month next preceding such Interest Payment Date (the "Regular Record Date"). Any such interest not so timely paid shall cease to be payable to the person who is the Holder thereof as of the Regular Record Date, and shall be payable to the person who is the Holder thereof at the close of business on a date (the "Special Record Date") fixed by the Bond Registrar whenever money becomes available for payment of the defaulted interest. Notice of the Special Record Date shall be given by the Bond Registrar to the Holders not less than ten days prior to the Special Record Date. 13.Treatment of Registered Owner. The City and Bond Registrar may treat the person in whose name any Bond is registered as the owner of such Bond for the purpose of receiving payment of principal of and premium, if any, and interest (subject to the payment provisions in paragraph 12) on, such Bond and for all other purposes whatsoever whether or not such Bond shall be overdue, and neither the City nor the Bond Registrar shall be affected by notice to the contrary. 14.Delivery; Application of Proceeds. The Bonds when so prepared and executed shall be delivered by the Finance Manager to the Purchaser upon receipt of the purchase price, and the Purchaser shall not be obliged to see to the proper application thereof. 15.Fund and Accounts. There is hereby established a special fund to be designated "General Obligation Bonds, Series 2025A Fund" (the "Fund") to be administered and maintained by the Finance Manager as a bookkeeping account separate and apart from all other funds 172936334v1 10 maintained in the official financial records of the City. The Fund shall be maintained in the manner herein specified until all of the Utility Portion of the Bonds and the interest thereon have been fully paid. The Operation and Maintenance Account for the Water System, the Operation and Maintenance for the Storm Sewer System and the Operation and Maintenance Account for the Sanitary Sewer System (collectively, the "Operation and Maintenance Accounts") heretofore established by the City shall continue to be maintained in the manner heretofore and herein provided by the City. All moneys remaining after paying or providing for the items set forth in the resolutions establishing the Operation and Maintenance Accounts shall constitute and are referred to as "net revenues" until the Utility Portion of the Bonds have been paid. In such records there shall be established accounts of the Fund for the purposes and in the amounts as follows: (a)Construction Account. To the Construction Account there shall be credited the proceeds of the sale of the Bonds, less capitalized interest, plus any special assessments levied with respect to the Improvements and collected prior to completion of the Improvements and payment of the costs thereof. From the Construction Account there shall be paid all costs and expenses of making the Project, including the cost of any construction contracts heretofore let and all other costs incurred and to be incurred of the kind authorized in Minnesota Statutes, Section 475.65; and the moneys in the Construction Account shall be used for no other purpose except as otherwise provided by law; provided that the proceeds of the Bonds may also be used to the extent necessary to pay interest on the Bonds due prior to the anticipated date of commencement of the receipt of the collection of taxes or special assessments herein levied or covenanted to be levied; and provided further that if upon completion of the Project, there shall remain any unexpended balance in the Construction Account, the balance (other than any special assessments) may be transferred to the Debt Service Account provided that any funds attributable to the Improvement Portion of the Bonds may be transferred to the fund of any other improvement instituted pursuant to Minnesota Statutes, Chapter 429, and provided further that any special assessments credited to the Construction Account shall only be applied towards payment of the costs of the Improvements upon adoption of a resolution by the City Council determining that the application of the special assessments for such purpose will not cause the City to no longer be in compliance with Minnesota Statutes, Section 475.61, Subdivision 1. (b)Debt Service Account. There shall be maintained two separate subaccounts in the Debt Service Account to be designated the "Improvement Project Debt Service Subaccount" and the "Utility Improvements Debt Service Subaccount." There are hereby irrevocably appropriated and pledged to, and there shall be credited to the separate subaccounts of the Debt Service Account: (i)Improvement Project Debt Service Subaccount. To the Improvement Project Debt Service Subaccount there shall be credited: (A) capitalized interest in the amount of $__________ (together with interest earnings thereon and subject to such other adjustments as are appropriate to provide sufficient funds to pay interest on the Improvement Portion of the Bonds on or before February 1, 2026); (B) all collections of special assessments herein covenanted to be levied with respect to the Improvements and either initially credited to the Construction Account and not already spent as permitted above and required to pay any principal and interest due on the Improvement Portion of the Bonds or collected subsequent to the completion of the Improvements and payment of the costs thereof; (C) all collections of taxes herein or hereinafter levied for the payment of the Improvement Portion of the 172936334v1 11 Bonds and interest thereon; (D) a pro rata share of all funds remaining in the Construction Account after completion of the Project and payment of the costs thereof; (E) all investment earnings on funds held in the Improvement Project Debt Service Subaccount; and (F) any and all other moneys which are properly available and are appropriated by the governing body of the City to the Improvement Project Debt Service Subaccount. The amount of any surplus remaining in the Improvement Debt Service Subaccount when the Improvement Portion of the Bonds and interest thereon are paid shall be used consistent with Minnesota Statutes, Section 475.61, Subdivision 4. The Improvement Project Debt Service Subaccount shall be used solely to pay the principal and interest and any premium for redemption of the Improvement Portion of the Bonds and any other General Obligation Improvement and Utility Revenue Bonds of the City hereafter issued by the City and made payable from said subaccount as provided by law. (ii)Utility Improvements Debt Service Subaccount. To the Utility Improvements Debt Service Subaccount there shall be credited: (A) the net revenues of the System not otherwise pledged and applied to the payment of other obligations of the City, in an amount, together with other funds which may herein or hereafter from time to time be irrevocably appropriated to the Utility Improvements Debt Service Subaccount, sufficient to meet the requirements of Minnesota Statutes, Section 475.61 for the payment of the principal and interest of the Utility Portion of the Bonds; (B) all collections of taxes which may hereafter be levied in the event that the net revenues of the System and other funds herein pledged to the payment of the principal and interest on the Utility Portion of the Bonds are insufficient therefore; (C) a pro rata share of all funds remaining in the Construction Account after completion of the Project and payment of the costs thereof; (D) all investment earnings on funds held in the Utility Improvements Debt Service Subaccount; and (E) any and all other moneys which are properly available and are appropriated by the governing body of the City to the Utility Improvements Debt Service Subaccount. The amount of any surplus remaining in the Utility Improvements Debt Service Subaccount when the Utility Portion of the Bonds and interest thereon are paid shall be used consistent with Minnesota Statutes, Section 475.61, Subdivision 4. The Utility Improvements Debt Service Subaccount shall be used solely to pay the principal and interest and any premium for redemption of the Utility Portion of the Bonds and any other general obligation bonds of the City hereafter issued by the City and made payable from said subaccount as provided by law. No portion of the proceeds of the Bonds shall be used directly or indirectly to acquire higher yielding investments or to replace funds which were used directly or indirectly to acquire higher yielding investments, except (1) for a reasonable temporary period until such proceeds are needed for the purpose for which the Bonds were issued and (2) in addition to the above in an amount not greater than the lesser of five percent of the proceeds of the Bonds or $100,000. To this effect, any proceeds of the Bonds and any sums from time to time held in the Construction Account, Operation and Maintenance Accounts or Debt Service Account (or any other City account which will be used to pay principal or interest to become due on the bonds payable therefrom) in excess of amounts which under then applicable federal arbitrage regulations may be 172936334v1 12 invested without regard to yield shall not be invested at a yield in excess of the applicable yield restrictions imposed by said arbitrage regulations on such investments after taking into account any applicable "temporary periods" or "minor portion" made available under the federal arbitrage regulations. Money in the Fund shall not be invested in obligations or deposits issued by, guaranteed by or insured by the United States or any agency or instrumentality thereof if and to the extent that such investment would cause the Bonds to be "federally guaranteed" within the meaning of Section 149(b) of the Internal Revenue Code of 1986, as amended (the "Code"). 16.Covenants Relating to the Improvement Portion of the Bonds. (a)Special Assessments. It is hereby determined that no less than twenty percent (20%) of the cost to the City of each Improvement financed hereunder within the meaning of Minnesota Statutes, Section 475.58, Subdivision 1(3), shall be paid by special assessments to be levied against every assessable lot, piece and parcel of land benefited by any of the Improvements. The City hereby covenants and agrees that it will let all construction contracts not heretofore let within one year after ordering each Improvement financed hereunder unless the resolution ordering the Improvement specifies a different time limit for the letting of construction contracts. The City hereby further covenants and agrees that it will do and perform as soon as they may be done all acts and things necessary for the final and valid levy of such special assessments, and in the event that any such assessment be at any time held invalid with respect to any lot, piece or parcel of land due to any error, defect, or irregularity in any action or proceedings taken or to be taken by the City or the City Council or any of the City officers or employees, either in the making of the assessments or in the performance of any condition precedent thereto, the City and the City Council will forthwith do all further acts and take all further proceedings as may be required by law to make the assessments a valid and binding lien upon such property. The special assessments have heretofore been authorized. Subject to such adjustments as are required by conditions in existence at the time the assessments are levied, it is hereby determined that the assessments shall be payable in equal, consecutive, annual installments, including both principal and interest, with interest at a rate per annum set forth below: Improvement Designations Levy Years Collection Years Rate Amount See Attached Schedule in Exhibit C At the time the assessments are in fact levied the City Council shall, based on the then- current estimated collections of the assessments, make any adjustments in any ad valorem taxes required to be levied in order to assure that the City continues to be in compliance with Minnesota Statutes, Section 475.61, Subdivision 1. (b)Tax Levy. To provide moneys for payment of the principal and interest on the Improvement Portion of the Bonds there is hereby levied upon all of the taxable property in the City a direct annual ad valorem tax which shall be spread upon the tax rolls and collected with and as part of other general property taxes in the City for the years and in the amounts as follows: 172936334v1 13 Year of Tax Levy Year of Tax Collection Amount See Attached Schedule in Exhibit C (c)Coverage Test. The tax levies are such that if collected in full they, together with estimated collections of special assessments and other revenues herein pledged for the payment of the Improvement Portion of the Bonds, will produce at least five percent (5%) in excess of the amount needed to meet when due the principal and interest payments on the Improvement Portion of the Bonds. The tax levies shall be irrepealable so long as any of the Improvement Portion of the Bonds are outstanding and unpaid, provided that the City reserves the right and power to reduce the levies in the manner and to the extent permitted by Minnesota Statutes, Section 475.61, Subdivision 3. 17.Covenants Relating to the Utility Portion of the Bonds. (a)Sufficiency of Net Revenues. It is hereby found, determined and declared that the net revenues of the System are sufficient in amount to pay when due the principal of and interest on the Utility Portion of the Bonds and a sum at least five percent in excess thereof. The net revenues of the Water System are sufficient in amount to pay when due the principal of and interest on the Outstanding Water Bonds and a sum at least five percent in excess thereof. The net revenues of the Sanitary Sewer System are sufficient in amount to pay when due the principal of and interest on the Outstanding Sanitary Sewer Bonds and a sum at least five percent in excess thereof. The net revenues of the Water System and the Sanitary Sewer System are sufficient in amount to pay when due the principal of and interest on the Outstanding Water and Sanitary Sewer Bonds and a sum at least five percent in excess thereof.The net revenues of the System are hereby pledged on a parity with the Outstanding Water Bonds, the Outstanding Sanitary Sewer Bonds and the Outstanding Water and Sanitary Sewer Bonds for the payment of the Utility Portion of the Bonds and shall be applied for that purpose, but solely to the extent required to meet the principal and interest requirements of the Bonds as the same become due. Nothing contained herein shall be deemed to preclude the City from making further pledges and appropriations of the net revenues of the System for the payment of other or additional obligations of the City, provided that it has first been determined by the City Council that the estimated net revenues of the System will be sufficient in addition to all other sources, for the payment of the Utility Portion of the Bonds and such additional obligations and any such pledge and appropriation of the net revenues of the System may be made superior or subordinate to, or on a parity with the pledge and appropriation herein. (b)Excess Net Revenues. Net revenues in excess of those required for the foregoing may be used for any proper purpose. (c)Covenant to Maintain Rates and Charges. In accordance with Minnesota Statutes, Section 444.075, the City hereby covenants and agrees with the Holders of the Bonds that it will impose and collect charges for the service, use, availability and connection to the System at the times and in the amounts required to produce net revenues adequate to pay all principal and interest when due on the Utility Portion of the Bonds. Minnesota Statutes, Section 444.075, Subdivision 2, provides as follows: "Real estate tax revenues should be used only, and then on a temporary 172936334v1 14 basis, to pay general or special obligations when the other revenues are insufficient to meet the obligations." 18.Defeasance. When all Bonds have been discharged as provided in this paragraph, all pledges, covenants and other rights granted by this resolution to the registered holders of the Bonds shall, to the extent permitted by law, cease. The City may discharge its obligations with respect to any Bonds which are due on any date by irrevocably depositing with the Bond Registrar on or before that date a sum sufficient for the payment thereof in full; or if any Bond should not be paid when due, it may nevertheless be discharged by depositing with the Bond Registrar a sum sufficient for the payment thereof in full with interest accrued to the date of such deposit. The City may also discharge its obligations with respect to any prepayable Bonds called for redemption on any date when they are prepayable according to their terms, by depositing with the Bond Registrar on or before that date a sum sufficient for the payment thereof in full, provided that notice of redemption thereof has been duly given. The City may also at any time discharge its obligations with respect to any Bonds, subject to the provisions of law now or hereafter authorizing and regulating such action, by depositing irrevocably in escrow, with a suitable banking institution qualified by law as an escrow agent for this purpose, cash or securities described in Minnesota Statutes, Section 475.67, Subdivision 8, bearing interest payable at such times and at such rates and maturing on such dates as shall be required, without regard to sale and/or reinvestment, to pay all amounts to become due thereon to maturity or, if notice of redemption as herein required has been duly provided for, to such earlier redemption date.. 19.Compliance With Reimbursement Bond Regulations. The provisions of this paragraph are intended to establish and provide for the City's compliance with United States Treasury Regulations Section 1.150-2 (the "Reimbursement Regulations") applicable to the "reimbursement proceeds" of the Bonds, being those portions thereof which will be used by the City to reimburse itself for any expenditure which the City paid or will have paid prior to the Closing Date (a "Reimbursement Expenditure"). The City hereby certifies and/or covenants as follows: (a)Not later than sixty days after the date of payment of a Reimbursement Expenditure, the City (or person designated to do so on behalf of the City) has made or will have made a written declaration of the City's official intent (a "Declaration") which effectively (i) states the City's reasonable expectation to reimburse itself for the payment of the Reimbursement Expenditure out of the proceeds of a subsequent borrowing; (ii) gives a general and functional description of the property, project or program to which the Declaration relates and for which the Reimbursement Expenditure is paid, or identifies a specific fund or account of the City and the general functional purpose thereof from which the Reimbursement Expenditure was to be paid (collectively the "Program"); and (iii) states the maximum principal amount of debt expected to be issued by the City for the purpose of financing the Program; provided, however, that no such Declaration shall necessarily have been made with respect to: (i) "preliminary expenditures" for the Program, defined in the Reimbursement Regulations to include engineering or architectural, surveying and soil testing expenses and similar prefatory costs, which in the aggregate do not exceed twenty percent of the "issue price" of the Bonds, and (ii) a de minimis amount of Reimbursement Expenditures not in excess of the lesser of $100,000 or five percent of the proceeds of the Bonds. 172936334v1 15 (b)Each Reimbursement Expenditure is a capital expenditure or a cost of issuance of the Bonds or any of the other types of expenditures described in Section 1.150-2(d)(3) of the Reimbursement Regulations. (c)The "reimbursement allocation" described in the Reimbursement Regulations for each Reimbursement Expenditure shall and will be made forthwith following (but not prior to) the issuance of the Bonds, and not later than 18 months after the later of (i) the date of the payment of the Reimbursement Expenditure, or (ii) the date on which the Program to which the Reimbursement Expenditure relates is first placed in service, but in no event more than three years after the date of payment of the Reimbursement Expenditure. (d)Each such reimbursement allocation will be made in a writing that evidences the City's use of Bond proceeds to reimburse the Reimbursement Expenditure and, if made within 30 days after the Bonds are issued, shall be treated as made on the day the Bonds are issued. Provided, however, that the City may take action contrary to any of the foregoing covenants in this paragraph upon receipt of an opinion of its bond counsel for the Bonds stating in effect that such action will not impair the tax-exempt status of the Bonds. 20.General Obligation Pledge. For the prompt and full payment of the principal and interest on the Bonds, as the same respectively become due, the full faith, credit and taxing powers of the City shall be and are hereby irrevocably pledged. If the net revenues of the System appropriated and pledged to the payment of principal and interest on the Utility Portion of the Bonds, together with other funds irrevocably appropriated to the Utility Improvements Debt Service Subaccount herein established, shall at any time be insufficient to pay such principal and interest when due, the City covenants and agrees to levy, without limitation as to rate or amount an ad valorem tax upon all taxable property in the City sufficient to pay such principal and interest as it becomes due. If the balance in the Debt Service Account is ever insufficient to pay all principal and interest then due on the Bonds and any other bonds payable therefrom, the deficiency shall be promptly paid out of any other funds of the City which are available for such purpose, and such other funds may be reimbursed with or without interest from the Debt Service Account when a sufficient balance is available therein. 21.Certificate of Registration and Tax Levy. A certified copy of this resolution is hereby directed to be filed with the County Auditors of Dakota and Washington Counties, Minnesota, together with such other information as each of the County Auditors shall require, and to obtain from each County Auditor their certificate that the Bonds have been entered in their Bond Register, and that the tax levy required by law has been made. 22.Records and Certificates. The officers of the City are hereby authorized and directed to prepare and furnish to the Purchaser, and to bond counsel, certified copies of all proceedings and records of the City relating to the Bonds and to the financial condition and affairs of the City, and such other affidavits, certificates and information as are required to show the facts relating to the legality and marketability of the Bonds as the same appear from the books and records under their custody and control or as otherwise known to them, and all such certified copies, certificates and affidavits, including any heretofore furnished, shall be deemed representations of the City as to the facts recited therein. 172936334v1 16 23.Negative Covenant as to Use of Bond Proceeds and Project. The City hereby covenants not to use the proceeds of the Bonds or to use the Project, or to cause or permit them to be used, or to enter into any deferred payment arrangements for the cost of the Project, in such a manner as to cause the Bonds to be "private activity bonds" within the meaning of Sections 103 and 141 through 150 of the Code. 24.Continuing Disclosure. The City is the sole obligated person with respect to the Bonds. The City hereby agrees, in accordance with the provisions of Rule 15c2-12 (the "Rule"), promulgated by the Securities and Exchange Commission (the "Commission") pursuant to the Securities Exchange Act of 1934, as amended, and a Continuing Disclosure Undertaking (the "Undertaking") hereinafter described to: (a)Provide or cause to be provided to the Municipal Securities Rulemaking Board (the "MSRB") by filing at www.emma.msrb.org in accordance with the Rule, certain annual financial information and operating data in accordance with the Undertaking. The City reserves the right to modify from time to time the terms of the Undertaking as provided therein. (b)Provide or cause to be provided to the MSRB notice of the occurrence of certain events with respect to the Bonds in not more than ten (10) business days after the occurrence of the event, in accordance with the Undertaking. (c)Provide or cause to be provided to the MSRB notice of a failure by the City to provide the annual financial information with respect to the City described in the Undertaking, in not more than ten (10) business days following such occurrence. (d)The City agrees that its covenants pursuant to the Rule set forth in this paragraph and in the Undertaking is intended to be for the benefit of the Holders of the Bonds and shall be enforceable on behalf of such Holders; provided that the right to enforce the provisions of these covenants shall be limited to a right to obtain specific enforcement of the City's obligations under the covenants. The Mayor and Clerk or any other officer of the City authorized to act in their place (the "Officers") are hereby authorized and directed to execute on behalf of the City the Undertaking in substantially the form presented to the City Council subject to such modifications thereof or additions thereto as are (i) consistent with the requirements under the Rule, (ii)required by the Purchaser of the Bonds, and (iii) acceptable to the Officers. 25.Tax-Exempt Status of the Bonds; Rebate. The City shall comply with requirements necessary under the Code to establish and maintain the exclusion from gross income under Section 103 of the Code of the interest on the Bonds, including without limitation (i) requirements relating to temporary periods for investments, (ii) limitations on amounts invested at a yield greater than the yield on the Bonds, and (iii) the rebate of excess investment earnings to the United States. The City expects to satisfy the twenty-four month exemption for gross proceeds of the Bonds as provided in Section 1.148-7(e) of the Regulations. The Mayor and/or the City Clerk and/or the Finance Manager, are hereby authorized and directed to make such elections as to arbitrage and rebate matters relating to the Bonds as they deem necessary, appropriate or desirable in connection 172936334v1 17 with the Bonds, and all such elections shall be, and shall be deemed and treated as, elections of the City. 26.No Designation of Qualified Tax-Exempt Obligations.The City will not designate the Bonds as "qualified tax exempt obligations" for purposes of Section 265(b)(3) of the Code. 27.Official Statement. The Official Statement relating to the Bonds prepared and distributed by Northland is hereby approved and the officers of the City are authorized in connection with the delivery of the Bonds to sign such certificates as may be necessary with respect to the completeness and accuracy of the Official Statement. 28.Severability. If any section, paragraph or provision of this resolution shall be held to be invalid or unenforceable for any reason, the invalidity or unenforceability of such section, paragraph or provision shall not affect any of the remaining provisions of this resolution 29.Headings. Headings in this resolution are included for convenience of reference only and are not a part hereof, and shall not limit or define the meaning of any provision hereof. The motion for the adoption of the foregoing resolution was duly seconded by member _____________ and, after a full discussion thereof and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: Whereupon the resolution was declared duly passed and adopted. 172936334v1 18 STATE OF MINNESOTA COUNTIES OF DAKOTA AND WASHINGTON CITY OF HASTINGS I, the undersigned, being the duly qualified and acting Clerk of the City of Hastings, Minnesota, do hereby certify that I have compared the attached and foregoing extract of minutes with the original thereof on file in my office, and that the same is a full, true and complete transcript of the minutes of a meeting of the City Council, duly called and held on the date therein indicated, insofar as such minutes relate to authorizing the issuance and awarding the sale of $4,500,000 General Obligation Bonds, Series 2025A. WITNESS my hand on June 2, 2025. ________________________________ Clerk 172936334v1 A-1 EXHIBIT A PROPOSALS [To be supplied by Northland Securities, Inc.] 172936334v1 B-1 EXHIBIT B FORM OF BOND UNITED STATES OF AMERICA STATE OF MINNESOTA DAKOTA AND WASHINGTON COUNTIES CITY OF HASTINGS R-_______$_________ GENERAL OBLIGATION BOND, SERIES 2025A Interest Rate Maturity Date Date of Original Issue CUSIP %February 1, June 26, 2025 REGISTERED OWNER:CEDE & CO. PRINCIPAL AMOUNT: THE CITY OF HASTINGS, DAKOTA AND WASHINGTON COUNTIES, MINNESOTA (the "Issuer"), certifies that it is indebted and for value received promises to pay to the registered owner specified above, or registered assigns, unless called for earlier redemption, in the manner hereinafter set forth, the principal amount specified above, on the maturity date specified above, and to pay interest thereon semiannually on February 1 and August 1 of each year (each, an "Interest Payment Date"), commencing February 1, 2026, at the rate per annum specified above (calculated on the basis of a 360-day year of twelve 30-day months) until the principal sum is paid or has been provided for. This Bond will bear interest from the most recent Interest Payment Date to which interest has been paid or, if no interest has been paid, from the date of original issue hereof. The principal of and premium, if any, on this Bond are payable upon presentation and surrender hereof at the principal office of U.S. Bank Trust Company, National Association, in St. Paul, Minnesota (the "Bond Registrar"), acting as paying agent, or any successor paying agent duly appointed by the Issuer. Interest on this Bond will be paid on each Interest Payment Date by check or draft mailed to the person in whose name this Bond is registered (the "Holder" or "Bondholder") on the registration books of the Issuer maintained by the Bond Registrar and at the address appearing thereon at the close of business on the fifteenth (15th)day of the calendar month next preceding such Interest Payment Date (the "Regular Record Date"). Any interest not so timely paid shall cease to be payable to the person who is the Holder hereof as of the Regular Record Date, and shall be payable to the person who is the Holder hereof at the close of business on a date (the "Special Record Date") fixed by the Bond Registrar whenever money becomes available for payment of the defaulted interest. Notice of the Special Record Date shall be given to Bondholders not less than ten days prior to the Special Record Date. The principal of and premium, if any, and interest on this Bond are payable in lawful money of the United States of America. So long as this Bond is registered in the name of the Depository or its Nominee as provided in the Resolution hereinafter described, and as those terms are defined therein, payment of principal of, premium, if any, and interest on this Bond and notice with respect thereto shall be 172936334v1 B-2 made as provided in the Letter of Representations, as defined in the Resolution, and surrender of this Bond shall not be required for payment of the redemption price upon a partial redemption of this Bond. Until termination of the book-entry only system pursuant to the Resolution, Bonds may only be registered in the name of the Depository or its Nominee. Optional Redemption. All Bonds of this issue (the "Bonds") maturing on February 1, 2034, and thereafter, are subject to redemption and prepayment at the option of the Issuer on February 1, 2033, and on any date thereafter at a price of par plus accrued interest. Redemption may be in whole or in part of the Bonds subject to prepayment. If redemption is in part, the maturities and the principal amounts within each maturity to be redeemed shall be determined by the Issuer; and if only part of the Bonds having a common maturity date are called for prepayment, the specific Bonds to be prepaid shall be chosen by lot by the Bond Registrar. Bonds or portions thereof called for redemption shall be due and payable on the redemption date, and interest thereon shall cease to accrue from and after the redemption date. Mailed notice of redemption shall be given to the paying agent and to each affected registered holder of the Bonds thirty (30) days prior to the date fixed for redemption. Prior to the date on which any Bond or Bonds are directed by the Issuer to be redeemed in advance of maturity, the Issuer will cause notice of the call thereof for redemption identifying the Bonds to be redeemed to be mailed to the Bond Registrar and all Bondholders, at the addresses shown on the Bond Register. All Bonds so called for redemption will cease to bear interest on the specified redemption date, provided funds for their redemption have been duly deposited. Selection of Bonds for Redemption; Partial Redemption. To effect a partial redemption of Bonds having a common maturity date, the Bond Registrar shall assign to each Bond having a common maturity date a distinctive number for each $5,000 of the principal amount of such Bond. The Bond Registrar shall then select by lot, using such method of selection as it shall deem proper in its discretion, from the numbers assigned to the Bonds, as many numbers as, at $5,000 for each number, shall equal the principal amount of such Bonds to be redeemed. The Bonds to be redeemed shall be the Bonds to which were assigned numbers so selected; provided, however, that only so much of the principal amount of such Bond of a denomination of more than $5,000 shall be redeemed as shall equal $5,000 for each number assigned to it and so selected. If a Bond is to be redeemed only in part, it shall be surrendered to the Bond Registrar (with, if the Issuer or Bond Registrar so requires, a written instrument of transfer in form satisfactory to the Issuer and Bond Registrar duly executed by the Holder thereof or the Holder's attorney duly authorized in writing) and the Issuer shall execute (if necessary) and the Bond Registrar shall authenticate and deliver to the Holder of the Bond, without service charge, a new Bond or Bonds having the same stated maturity and interest rate and of any Authorized Denomination or Denominations, as requested by the Holder, in aggregate principal amount equal to and in exchange for the unredeemed portion of the principal of the Bond so surrendered. Issuance; Purpose; General Obligation. This Bond is one of an issue in the total principal amount of $4,500,000, all of like date of original issue and tenor, except as to number, maturity, interest rate, denomination and redemption privilege, issued pursuant to and in full conformity with the Constitution, Charter of the Issuer and laws of the State of Minnesota and pursuant to a resolution adopted by the City Council on June 2, 2025 (the "Resolution"), for the purpose of providing money to finance street improvements and improvements to the municipal water, 172936334v1 B-3 sanitary sewer and storm sewer utility systems within the jurisdiction of the Issuer (collectively, the "System"). This Bond is payable out of the General Obligation Bonds, Series 2025A Fund of the Issuer. This Bond constitutes a general obligation of the Issuer, and to provide moneys for the prompt and full payment of its principal, premium, if any, and interest when the same become due, the full faith and credit and taxing powers of the Issuer have been and are hereby irrevocably pledged. Denominations; Exchange; Resolution. The Bonds are issuable solely in fully registered form in Authorized Denominations (as defined in the Resolution) and are exchangeable for fully registered Bonds of other Authorized Denominations in equal aggregate principal amounts at the principal office of the Bond Registrar, but only in the manner and subject to the limitations provided in the Resolution. Reference is hereby made to the Resolution for a description of the rights and duties of the Bond Registrar. Copies of the Resolution are on file in the principal office of the Bond Registrar. Transfer. This Bond is transferable by the Holder in person or the Holder's attorney duly authorized in writing at the principal office of the Bond Registrar upon presentation and surrender hereof to the Bond Registrar, all subject to the terms and conditions provided in the Resolution and to reasonable regulations of the Issuer contained in any agreement with the Bond Registrar. Thereupon the Issuer shall execute and the Bond Registrar shall authenticate and deliver, in exchange for this Bond, one or more new fully registered Bonds in the name of the transferee (but not registered in blank or to "bearer" or similar designation), of an Authorized Denomination or Denominations, in aggregate principal amount equal to the principal amount of this Bond, of the same maturity and bearing interest at the same rate. Fees upon Transfer or Loss. The Bond Registrar may require payment of a sum sufficient to cover any tax or other governmental charge payable in connection with the transfer or exchange of this Bond and any legal or unusual costs regarding transfers and lost Bonds. Treatment of Registered Owners. The Issuer and Bond Registrar may treat the person in whose name this Bond is registered as the owner hereof for the purpose of receiving payment as herein provided (except as otherwise provided herein with respect to the Record Date) and for all other purposes, whether or not this Bond shall be overdue, and neither the Issuer nor the Bond Registrar shall be affected by notice to the contrary. Authentication. This Bond shall not be valid or become obligatory for any purpose or be entitled to any security unless the Certificate of Authentication hereon shall have been executed by the Bond Registrar. Not Qualified Tax-Exempt Obligation. This Bond has not been designated by the Issuer as a "qualified tax-exempt obligation" for purposes of Section 265(b)(3) of the Internal Revenue Code of 1986, as amended. IT IS HEREBY CERTIFIED AND RECITED that all acts, conditions and things required by the Constitution, Charter of the Issuer and laws of the State of Minnesota to be done, to happen and to be performed, precedent to and in the issuance of this Bond, have been done, have happened and have been performed, in regular and due form, time and manner as required by law; that the 172936334v1 B-4 Issuer has covenanted and agreed with the Holders of the Bonds that it will impose and collect charges for the service, use and availability of its System at the times and in amounts necessary to produce net revenues, together with other sums pledged to the payment of the Utility Portion of the Bonds, as defined in the Resolution, adequate to pay all principal and interest when due on the Utility Portion of the Bonds; and that the Issuer will levy a direct, annual, irrepealable ad valorem tax upon all of the taxable property of the Issuer, without limitation as to rate or amount, for the years and in amounts sufficient to pay the principal and interest on Utility Portion of the Bonds as they respectively become due, if the net revenues from the System, and any other sums irrevocably appropriated to the Debt Service Account are insufficient therefor; and that this Bond, together with all other debts of the Issuer outstanding on the date of original issue hereof and the date of its issuance and delivery to the original purchaser, does not exceed any constitutional, charter or statutory limitation of indebtedness. IN WITNESS WHEREOF, the City of Hastings, Dakota and Washington Counties, Minnesota, by its City Council has caused this Bond to be executed on its behalf by the facsimile signatures of its Mayor and its Clerk, the corporate seal of the Issuer having been intentionally omitted as permitted by law. Date of Registration: BOND REGISTRAR'S CERTIFICATE OF AUTHENTICATION This Bond is one of the Bonds described in the Resolution mentioned within. U.S. Bank Trust Company, National Association,St. Paul, Minnesota Bond Registrar By _________________________ Authorized Signature Registrable by: U.S. BANK TRUST COMPANY, NATIONAL ASSOCIATION Payable at:U.S. BANK TRUST COMPANY, NATIONAL ASSOCIATION CITY OF HASTINGS, DAKOTA AND WASHINGTON COUNTIES, MINNESOTA Mayor Clerk 172936334v1 B-5 ABBREVIATIONS The following abbreviations, when used in the inscription on the face of this Bond, shall be construed as though they were written out in full according to applicable laws or regulations: TEN COM -as tenants in common TEN ENT -as tenants by the entireties JT TEN -as joint tenants with right of survivorship and not as tenants in common UTMA -_________ as custodian for ______________ under the ________________ Uniform (Cust)(Minor)(State) Transfers to Minors Act Additional abbreviations may also be used though not in the above list. ___________________________________________________________ ASSIGNMENT For value received, the undersigned hereby sells, assigns and transfers unto ________________________________________________________________ the within Bond and does hereby irrevocably constitute and appoint _________________ attorney to transfer the Bond on the books kept for the registration thereof, with full power of substitution in the premises. Dated:___________________________________________________ Notice:The assignor's signature to this assignment must correspond with the name as it appears upon the face of the within Bond in every particular, without alteration or any change whatever. Signature Guaranteed: ___________________________ Signature(s) must be guaranteed by a national bank or trust company or by a brokerage firm having a membership in one of the major stock exchanges or any other "Eligible Guarantor Institution" as defined in 17 CFR 240.17 Ad-15(a)(2). The Bond Registrar will not affect transfer of this Bond unless the information concerning the transferee requested below is provided. Name and Address: ________________________________________ ________________________________________ ________________________________________ (Include information for all joint owners if the Bond is held by joint account.) 172936334v1 C-1 EXHIBIT C SCHEDULES [To be supplied by Northland Securities, Inc.] City Council Memorandum To: Mayor Fasbender & City Council Members From: Ryan Stempski, P.E. – Public Works Director Date: June 2, 2025 Item: Consider Resolution to Approve Plans and Specifications for the Central Water Treatment Plant Raw Watermain Project and to Authorize Advertisement for Bids COUNCIL ACTION REQUESTED Council is requested to consider adopting the enclosed resolution approving the plans and specifications and authorizing advertisement for bids. Please note this bid package is for the raw watermain project only and does not include the Central Water Treatment Plant. BACKGROUND -PROPOSED IMPROVEMENT PROJECT A 12-inch diameter raw watermain line from Well No. 7 to the Central Treatment Plant is required to ultimately remove PFAS from Well No. 7. This project includes open cut construction along Forest Street and 7th Street, disturbing half the road. Along North Frontage Road, Horizontal Directional Drilling will be the construction method used to install the watermain up to the Central Water Treatment Plant (1290 North Frontage Road). OTHER ISSUES AND COMMENTS ·OPERATIONS COMMITTEE MEETING –City staff met with the Operations Committee on March 31, 2025, to discuss the recommended project scope and impacts of the Central Treatment Plant Raw Watermain Project. The Committee supported staff recommendations on the proposed improvements. ·PUBLIC OUTREACH –A public meeting was held on March 25, 2025, to discuss the project details and receive feedback from residents and businesses along the project corridor. Questions were raised and answered at the meeting from the approximate 13 attendees and a project website created to continue to provide updates and contact information for questions and comments. FUNDING ·The project is tracking to be funded within the City’s funding parameters for 2025 and included within the total PFA Loan amount of $8.4M and $3M Emerging Contaminants Grant. SCHEDULE ·The timeline for this project is to begin construction by August 2025, substantial completion by November 2025, and final completion by May 2026. COUNCIL ACTION REQUESTED Council is requested to approve the resolution approving the plans and specifications and authorizing the advertisement for bids. ATTACHMENTS Resolution Approving the Plans and Authorizing the Advertisement for Bids Project Map X-A-01 CITY OF HASTINGS DAKOTA COUNTY,MINNESOTA RESOLUTION NO. RESOLUTION APPROVING THE PLANS, AND AUTHORIZING THE ADVERTISEMENT FOR BIDS FOR THE CENTRAL WATER TREATMENT PLANT RAW WATERMAIN PROJECT WHEREAS, plans and specifications have been completed by the City’s engineering consultant, WSB. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS; that 1. Plans and specifications for these improvements prepared by WSB are hereby approved. 2.The Public Works Director and City Clerk shall cause to be made a matter of record via this resolution any amendments to design features made by the City Council at the June 2nd, 2025, City Council meeting. The City Council hereby amends the project scope and plans as follows: 3.The Public Works Director shall prepare and cause to be published on the Quest Construction Data Network web site and on the City of Hastings official web site an advertisement for bids for the construction of the approved project. The advertisement shall be published for three weeks, shall specify the work to be done, shall state that bids will be opened virtually on a date and time to be determined, and that no bids will be considered unless sealed and filed with the Clerk and accompanied by a cash deposit, cashier’s check, bid bond, or certified check payable to the City of Hastings for 5% of the amount of each bid. ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA, THIS 2nd DAY OF JUNE 2025. Ayes: Nays: Mary D. Fasbender, Mayor ATTEST: Kelly Murtaugh, City Clerk SEAL X-A-01 City of Hastings Central PFAS Water Treatment Plant & Water Lines Project 0 250 500 1,000Feet X-A-01 City Council Memorandum To:Mayor Fasbender & City Councilmembers From:City Administrator Dan Wietecha Date:June 2, 2025 Item:PFAS Update Council Action Requested: Informational memo, no action requested at this time. Key Updates •Submitted East Metro 3m Settlement application ($14M) for portion of central WTP attributable to Well #5. •Submitted PFA loan application ($8.4M) for City’s portion of central WTP. •Submitted update to IUP applications for eastern and western WTPs to match construction schedule, including Emerging Contaminants Grant application for western WTP. •Continue seeking financial assistance: At time of writing (5/29/25), state bonding bill still in consideration. Updating Intended Use Plan applications on all three WTP, including applying for Emerging Contaminants grant for western WTP. •Central WTP is on schedule to bid in mid-June with construction beginning in July/August. •EPA announced intent to extend compliance deadline by two years. Background Information Hastings has PFAS contamination in all six of our municipal wells (specifically PFOA in all six wells and PFOS in two wells). We’ve also found PFOA levels over the EPA’s limit in the future Well No. 9 site. The City has completed a Feasibility Study to consider alternatives to mitigate the PFAS. The study recommended construction of three decentralized water treatment plants for PFAS and Nitrate removal. Additionally, our design would enable the interconnect of the Minnesota Veterans Home with the City water system, avoiding the need for it to construct and maintain a WTP for its well. The general plan is to build one WTP per year for three years. The central WTP is expected to bid in May 2025, start construction in August 2025, and substantial completion in December 2026. The eastern WTP would bid in January 2026, and substantial completion October 2027. Finally, the western WTP would bid January 2027, and substantial completion October 2028. These dates are approximate, but the point is that one WTP per year very leaves little room for compliance with the current EPA deadline of April 2029; though, the EPA has indicated its intent to extend the deadline two years. The current construction cost estimate is $68.9M with expectation to trend higher. Without financial assistance, water rates would need to double in three years and triple in five years. The City has been exploring and pursuing multiple opportunities to offset this “budget buster” expense. Even with the assistance secured to date, water rates would still increase some 158% between 2024 and 2028. Updates Environmental Protection Agency:In March 2023, the EPA announced draft maximum contaminant levels for PFOA and PFOS. The final MCL’s were released April 10, 2024,at 4 parts per trillion for both PFOA and PFOS. This included five of the City’s six wells and the Hastings Veterans Home being over the new MCL’s. According to the EPA, “Systems that detect PFAS above the new standards will have five years to implement solutions that reduce PFAS in their drinking water.” On May 14, 2025, the EPA issued a press release indicating that it was keeping the MCL’s for PFOA and PFOS at 4 ppt and extending the compliance deadline by two years.The actual details are pending a proposed rule this fall which would be finalized in spring 2026. The most notable news for Hastings is that it would extend the compliance deadline by two years from April 2029 to 2031. This could allow us delay portions of our project in order to pursue additional funding and/or to phase in water rate increases over six years rather than four. There are also reasons to maintain our existing construction schedule. Our current schedule would be completed only four to six months ahead of the original deadline. This is little cushion for any potential delays due to bidding, contractor, supply chain,weather, etc. So the extension could simply give us cushion to manage a large and complex project. And we have been trying to work ahead of other cities; more time could result in more competition for grants and funding. Additionally, deliberate delay would likely mean higher costs for inflation. And, most importantly, our residents will continue to have contaminated water until all three WTPs are built and operational. The EPA announcement also mentioned plans to rescind and reconsider regulations for four specific PFAS. This would not impact Hastings, as the limits for PFOA and PFOS remain at 4 ppt. State Capital Budget:The City submitted PFAS Treatment & Raw Water Lines for consideration in the State’s 2024 Capital Budget due to the budget-busting expense, the fact that the treatment is to remove contamination/pollution caused by others, and the suddenness of new regulations preventing financial planning. Sen. Seeberger and Rep. Hudella indicated support and introduced SF 3161 and HF 3115. The legislative session ended May 20, 2024, without passage of a bonding bill. In October 2024, we met with Sen. Pappas, Chair of the Senate Capital Investment Committee, to provide an update on our project and funding needs. The City Council approved a resolution of support on December 2, 2024 and a new state application has been submitted. Clean and safe drinking water was identified as the City Council’s number one legislative priority during its workshop on November 16, 2024. With recent approval of a $3M Emerging Contaminants Grant, we were able to reduce the amount of this bonding request to $16.6M for the eastern WTP. Late in the legislative session, we updated our project and financial information with Minnesota Management and Budget (MMB)to reflect matching expenditures by the City and potentially separating the Veterans Home interconnection from the financial calculation. Both Sen. Seeberger and Rep. Dippel have indicated strong support for our project. Rep. Dippel has prepared four bills: one seeking to designate Hastings as eligible for funding through the East Metro’s 2018 3M Settlement and one seeking funding through the Clean Water Fund of the Legacy Fund. The other two seek to fund the remaining $16.6M costs for the Eastern WTP, one through the capital budget and the other as a general cash appropriation; Sen. Seeberger has signed on to these two. On February 27, we had a hearing with the House Capital Investment Committee on the capital budget request (HF1192). On March 13, we met Senate Majority Leader Murphy, Senators Seeberger and Pappas (Chair of Senate Capital Investment Committee), and staff to review water rates, grants, East Metro 3M Settlement funds, financial aspects, and construction schedule of our project. On May 9, we met again with Representative Franson (Co-Chair of House Capital Investment Committee) and Representative Dippel. It is vitally important to have support from both of our legislators and that they work together. Congressionally Directed Spending / Community Project Funding: In April 2024, we submitted requests of Senator Klobuchar, Senator Smith, and Representative Craig for $10.3M (50%) of the eastern WTP. This amount is higher than typically funded. All three advanced our request to their respective Appropriations Committees; however, it was not approved through the Senate Appropriations Committee. As it worked through “mark up” by the House Appropriations Committee, it was proposed at a little over $1M. In the end, in mid- March, Congress adopted a continuing resolution that funded no Community Project Funding. In April 2025, we submitted a new application for $10.8M (50%) the western WTP. PPL/IUP: In 2023, the City submitted the project for the State’s Drinking Water Revolving Fund Project Priority List (PPL). On May 1, 2024, we re-submitted to correct errors and to recognize new EPA regulations of MCLs for PFAS, which will result in our ranking at or near the top of the list. Additionally, we submitted the first two phases of the project for the Intended Use Plan (IUP) in June 2024. In May 2025, we submitted the western WTP for the IUP. The Public Facilities Authority has listed the eastern WTP is ranked #2 and central WTP appears ranked tied at #13 on the PPL and both projects are in the “fundable –emerging contaminants” category. Both projects are scheduled to receive $3M Emerging Contaminants Grant ($6M total). Although this is through a state agency, the funds have originated as federal assistance. The PFA does not believe this will pose a problem, but it does raise some uncertainty. During our April 7 workshop, the City Council discussed utilizing the Drinking Water Revolving Fund to the balance (estimated at $5M to $8M) of the central WTP. Using the low-interest DWRF will save about $1M in interest over the next 20 years. Application for the PFA loan was approved by City Council on May 5; the application was submitted May 22. Additionally, we are submitted updates for the IUP applications for the eastern and western WTPs to match construction schedule; this also includes an application for the Emerging Contaminants Grant toward the western WTP. Water Rates: With budget planning for 2025 (including workshops on June 3, June 17, and September 3, 2024), we discussed potential water rate increases, phasing, and timing. During the preliminary budget planning, we anticipated a 37.3% increase in water rates for 2025. During our October 21, 2024, meeting, following Co-Trustee approval of 3M Settlement Funds for Well #5, the City Council supported a two-step water rate increase in 2025, with a 10% increase effective January 1, 2025, and a second increase to be determined effective July 1, 2025. On an average residence using 15,000 gallons per quarter, the January increase would be about $4 per quarter. City Council approved the January increase on December 16, 2024. Additional increases are expected to coincide with construction of each of the three WTPs. Even with the assistance secured to date, water rates would still increase some 158% between 2024 and 2028. The City Council had workshop April 7 to discuss financing the City’s portion of the central WTP. On May 5, the City Council approved an additional 10% water rate increase effective July 1. This covers our current projected gap as well as provides some cushion for uncertainty. We are communicating this increase to our residents and businesses through mailings, newsletters, and social media. At present, budget planning estimates a 37.2% water rate increase for 2026. This could change depending on state or federal assistance, construction bids for the Central WTP,and the construction schedule. 3M Settlement: The 2018 Settlement Agreement provides grant money for drinking water projects “in the East Metropolitan Area.” It is not limited to any specifically named cities or townships and does not require a direct connection to one of the 3M disposal sites. Similarly, Minnesota’s Conceptual Drinking Water Supply Plan does not require a direct connection to one of the disposal sites. However, the State’s Co-Trustees (MPCA and DNR) have stated that a direct connection should be required and has previously excluded Hastings from funding under the Settlement Agreement. Although we disagree with the Co-Trustees’ interpretation, we value our relationship with them and have endeavored to not have this disagreement come between our mutual efforts. The MPCA has been helpful in conducting Phase I and II environmental site assessments, requesting 3M to conduct additional investigation of its disposal site and hydraulic modeling in the Hastings area, and has awarded a planning and design grant for Hastings to begin design engineering for the treatment plants. Additionally, the 2007 Consent Order does require a direct connection to one of the East Metro disposal sites. This is extra important since the Co-Trustees have acknowledged that the Settlement Funds will run out in state fiscal year 2027 (calendar year 2026) as they cover currently proposed East Metro projects, so they will be transitioning to the Consent Order in the next couple years. In early March, an email from the Co-Trustees indicated that 3M questions whether East Metro projects have been “reasonable and necessary” under the Settlement Agreement, objects to transitioning to the Consent Order, and has initiated mediation for dispute resolution. To date, the environmental studies have resulted in several lines of evidence of a connection of Well #5 to the 3M Cottage Grove site, specifically: updated Minnesota Geological Survey mapping of a fault in the bedrock, presence of HQ115/TFSI in Well #5, and additional water composition and PFOA chemical analyses. In October 2024, the Co-Trustees agreed that there is a connection between Well #5 and the 3M Cottage Grove site and that the costs associated with Well #5 (to be treated with the central WTP) would be eligible for funding under the 2018 Settlement Agreement. We estimate the costs associated with Well #5 to be about $15M, but that amount has not yet been finalized by the Co-Trustees. In November 2024, we submitted our first application for Settlement funds to cover the cost of land purchase and business relocation necessary for the central WTP. The City Council approved the grant agreement at its January 21 meeting.In May 2025, we submitted the application for Settlement funds to cover construction costs allocated to Well #5. In the meantime, the environmental investigations will continue as planned by the MPCA to determine connection and eligibility for the City’s other wells. Central Water Treatment Plant: During our October 21, 2024, meeting, the City Council agreed to flip the sequence of the construction schedule: proceed with the central WTP in 2025 and delay the eastern WTP until 2026. Proceeding with the WTP that has significant outside funding has two major advantages. 1) It would mean a smaller water rate increase for our residents and businesses. 2) It gives us additional time to seek state bonding, grants, and/or direct connection to 3M Cottage Grove before proceeding with the other WTPs. At our November 18, 2024, meeting, the City Council approved a purchase agreement for 1292 North Frontage Road as the site for the central WTP. This location is in a non-residential area, is located next door to the existing nitrates treatment facility and ground storage reservoir, and has lower incremental costs than other sites. Additionally, timing and ability to proceed without delay were important considerations. In January, a Phase I environmental review was conducted and found record of a 2005 petroleum spill at the site. In February, a Phase II environmental assessment was approved to determine the extent of potential contamination. The Phase II did not identify impacts that require further actions or additional investigation. A construction contingency plan will be included in the bidding documents for the project in case previously unidentified contamination is encountered during construction. Closing on the property occurred April 18. The businesses at this site (Carbone’s Pizza and Stacy’s Stars) have been given a required 90-day notice that they will need to vacate the property by June 30. On April 7, City Council approved a lease-back agreement for management of the property during the interim. SRF Consulting has been assisting with business relocation analysis for the two businesses. Under state law, some costs associated with the relocation of these businesses will be borne by the project. Both have indicated strong interest in continued operations in Hastings. As design reaches 60%, we continued to meet with MPCA staff to ascertain elements of the project attributable to Well #5 and eligible for funding through the East Metro 3M Settlement.In May 2025, we submitted the application for Settlement funds to cover construction costs allocated to Well #5. We anticipate final design will be completed and ready to bid in mid June 2025, with construction commencing in July/August. On March 25, we held a public presentation about the central WTP and raw water lines for neighboring residents and businesses to learn about project scope and schedule. This also proved a good opportunity for them to give feedback on the upcoming project. A copy of this presentation, as well as other updates, have been posted on the City website to maintain public transparency. During our April 7 workshop, City Council discussed several financial aspects for the central WTP. The project cost is increasing, now estimated at $30.8M instead of the $26.7M for the central WTP. Some of the increase is attributable to purchasing land for the site and running raw water lines to the site. We do have a contingency factor included in the cost estimate, which will hopefully help to true up the estimate with actual bids prices this summer. We do not have updated estimates for the eastern or western WTPs. During the April 7 workshop, City Council favored pulling the nitrates treatment from central WTP. If we build the “footprint” to provide space in the building to later add the treatment system, we can cut $3.1M from the project cost. The nitrate levels in these wells (3, 5, and 7) are at levels that require monitoring, and we currently do partial treatment on wells 3 and 5, but are not in imminent need for nitrates treatment now. On the other hand, note that the eastern WTP does not have the same latitude for the nitrates treatment,as those wells are much closer and occasionally exceeding the threshold. Financial Impact: Not applicable Committee Discussion: Not applicable Attachments: Not applicable City Council Memorandum To:Mayor Fasbender & City Councilmembers From:City Administrator Dan Wietecha Date:June 2, 2025 Item:State Bonding Request –PFAS & Nitrates Treatment, Eastern and Western WTP Council Action Requested: Approve resolutions applying for state bonding request for the eastern and western Water Treatment Plants for PFAS and Nitrates removal. Background Information: The City submitted PFAS Treatment & Raw Water Lines for consideration in the State’s 2024 Capital Budget due to the budget-busting expense, the fact that the treatment is to remove contamination/pollution caused by others, and the suddenness of new regulations preventing financial planning. Legislators strongly advised breaking the project into distinct phases and requesting funding one phase at a time. Accordingly, we submitted the eastern WTP for state bonding in 2025. At the time of writing (5/29/2025), the legislature as not yet decided its capital budget. Minnesota Management and Budget (MMB) has set June 13 as deadline for any local project applications for the 2026 capital budget. The state bonding application requests a City Council resolution of support. I recommend submitting both the eastern and western WTPs for state bonding in 2026 in order to keep our options open. If in the next couple weeks we receive funds for the eastern WTP, then we can pull that application and continue with the western WTP. On the other hand, if we do not receive funding, we can then decide whether to pull one or the other. MMB requests the City’s ranking of the priority order of multiple applications. I propose the eastern WTP as the preferred project. The eastern WTP is ranked #2 on the state’s current Project Priority List (PPL). I am updating the eastern WTP estimate at $23M, this reflects $20.6M for the plant, $1.7M for the Veterans X-E-02 Home interconnect, and $700K investment the City has already made for raw water lines.This project has received $1M through the MPCA Planning and Design Grant and is “funded” $3M through the Emerging Contaminants Grant. We also continue to seek connection for East Metro 3M Settlement eligibility. The western WTP is estimated at $21.6M. This project has received $1M through the MPCA Planning and Design Grant. We have submitted applications for Emerging Contaminants Grant and Congressionally Directed Spending. We also continue to see connection for East Metro 3M Settlement eligibility. Financial Impact: Requesting $18.3M state bonding for the eastern WTP and $20.6M for the western WTP Committee Discussion: City Council Legislative Priorities Workshop 11/18/2024 City Council PFAS Workshop 4/7/2025 City Council Budget Workshop 6/2/2025 Attachments: •Resolution in Support of Application for State Bonding for Eastern Water Treatment Plant for PFAS & Nitrates Removal •Resolution in Support of Application for State Bonding for Western Water Treatment Plant for PFAS & Nitrates Removal X-E-02 CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION NO. ________ RESOLUTION IN SUPPORT OF APPLICATION FOR STATE BONDING FOR EASTERN WATER TREATMENT PLANT FOR PFAS & NITRATES REMOVAL WHEREAS, the Minnesota Department of Health (MDH)and US Environmental Protection Agency (EPA) have set limits for PFAS and Nitrates in public drinking water supply; and WHEREAS,the Minnesota Department of Health (MDH) has detected PFAS in the Hastings raw water supply; and WHEREAS,all six Hastings municipal wells have PFOS and PFOA (the two targeted PFAS chemicals identified among the most harmful to health); and WHEREAS,Nitrates need to be mitigated in addition to PFAS for concerns of additivity to common health endpoints; and WHEREAS,EPA’s current National Drinking Water Regulation requires Hastings to remove PFAS from its drinking water by April 2029; and WHEREAS,it is estimated to cost $68.9 Million to remove PFAS and Nitrates from the Hastings drinking water supply; and WHEREAS,without outside funding, the City’s water rates are projected to double in three years and triple in five years, an unaffordable burden on Hastings residents and businesses; and WHEREAS, the City has broken the project into three phases, and the Eastern Water Treatment Plan is estimated to cost $23Million; and WHEREAS,the Eastern WTP project location is on City-owned land, and the City of Hastings has invested in installation of raw watermains, feasibility study,and significant staff resources to support this project; and WHEREAS,the City of Hastings has received $1 Million in Planning & Design Grant and $3 Million in Emerging Contaminants Grant support for the Eastern WTP; and WHEREAS,to date, the Eastern WTP has not been included in the State’s East Metro 3M Settlement; and X-E-02 WHEREAS,the City of Hastings plans would enable connection of the private water system that serves the Minnesota Veterans Home in this project; and WHEREAS, the Eastern Water Treatment Plant is ranked #2 on the Public Facilities Authority’s draft Project Priority List; and WHEREAS,during the 2024 and 2025 Legislative Sessions, bills were introduced in the Senate and the House to include funding for this project in the State Capital Budget; AND, WHEREAS,the City of Hastings deems clean drinking water its top legislative priority; NOW, THEREFORE, BE IT HEREBY RESOLVED by the Hastings City Council that it supports applying to the State of Minnesota’s Capital Budget for inclusion of the Eastern Treatment Plant for PFAS & Nitrates Removal as its #1 priority request. Adopted this 2nd day of June, 2025. _______________________________ Mary Fasbender, Mayor Attest: _______________________________ Kelly Murtaugh, City Clerk X-E-02 CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION NO. ________ RESOLUTION IN SUPPORT OF APPLICATION FOR STATE BONDING FOR WESTERN WATER TREATMENT PLANT FOR PFAS & NITRATES REMOVAL WHEREAS, the Minnesota Department of Health (MDH)and US Environmental Protection Agency (EPA) have set limits for PFAS and Nitrates in public drinking water supply; and WHEREAS,the Minnesota Department of Health (MDH) has detected PFAS in the Hastings raw water supply; and WHEREAS,all six Hastings municipal wells have PFOS and PFOA (the two targeted PFAS chemicals identified among the most harmful to health); and WHEREAS,Nitrates need to be mitigated in addition to PFAS for concerns of additivity to common health endpoints; and WHEREAS,EPA’s current National Drinking Water Regulation requires Hastings to remove PFAS from its drinking water by April 2029; and WHEREAS,it is estimated to cost $68.9 Million to remove PFAS and Nitrates from the Hastings drinking water supply; and WHEREAS,without outside funding, the City’s water rates are projected to double in three years and triple in five years, an unaffordable burden on Hastings residents and businesses; and WHEREAS, the City has broken the project into three phases, and the Western Water Treatment Plan is estimated to cost $21.6 Million; and WHEREAS,the City of Hastings has invested in feasibility and siting studies and significant staff resources to support this project; and WHEREAS,the City of Hastings has received $1 Million in Planning & Design grant support for the Western WTP; and WHEREAS,to date, the Western WTP has not been included in the State’s East Metro 3M Settlement; and WHEREAS,during the 2024 and 2025 Legislative Sessions, bills were introduced in the Senate and the House to include funding for this project in the State Capital Budget; X-E-02 AND, WHEREAS,the City of Hastings deems clean drinking water its top legislative priority; NOW, THEREFORE, BE IT HEREBY RESOLVED by the Hastings City Council that it supports applying to the State of Minnesota’s Capital Budget for inclusion of the Western Treatment Plant for PFAS & Nitrates Removal as its #2 priority request. Adopted this 2nd day of June, 2025. _______________________________ Mary Fasbender, Mayor Attest: _______________________________ Kelly Murtaugh, City Clerk X-E-02