HomeMy WebLinkAboutVIII-03 Approve Special Event Designation and Temporary Liquor License for Rivertown DaysCity Council Memorandum
To: Mayor Fasbender & City Council Members
From:Paige Marschall Bigler, Recreation Program Specialist
Date:June 2, 2025
Item:Rivertown Days -Special Event Designation & Temporary Liquor License
Council Action Requested:
Designate 2025 Rivertown Days as a Special Event coordinated by the Hastings Area Chamber of
Commerce and Tourism Bureau from July 17th through July 20th 2025,and approve a three-day on-sale
liquor license as part of the Rivertown Days Community Celebration.
Background Information:
The Hastings Area Chamber of Commerce & Tourism Bureau has made a request to have July 17 –20
designated as a special event. Management Staff have been working with the Rivertown Days Committee
and are supportive of the event with the following conditions:
Traffic Management Conditions:
•Traffic Management Plan submitted by a third-party vendor for City Staff review –detour route
and trailblazing implemented including delivery, setup and takedown.
•Traffic control vendor to provide metal fencing, similar to 2024. Fencing will run along Tyler St.
from the Mississippi River up to 2nd Street.Additional fencing available to fill areas that are not
blocked by a stage or entrance tent. An easily movable barricade near the small stage on Sibley
St. to block foot traffic but allow EMT access if necessary. Barricades at ally behind Lock & Dam
and one behind Hastings Social Tavern to deter alcohol beyond boundaries.
•Signage at both ends of 2nd St., mid-block 2nd-3rd on Sibley and Ramsey be similar in size/visibility
used for last summer’s downtown closures. ‘Road Closed Ahead’signs at Vermillion/3rd,
4th/Sibley, 4th/Ramsey, and warning on Tyler both north and south of 2nd St. ‘No Right Turn’sign
on frontage road just prior to 2nd St. and ‘No Right Turn’and ‘No Left Turn’sign north and south
of 2nd St. E. on Tyler Street.
•Event coordinators ensure there are way finding signs on Tyler St. and behind the Legion to
identify entrances.
•Advance notification to traveling public required along 2nd St. on approaches to closure area
(example: This road closed for event July 17th –20th)
•Accessible parking spots to be identified and posted by RTD Committee.
•Police Department requests two golf carts for shuttling police reserves.
Temporary Liquor License Conditions:
•Access to and egress from the alcohol service areas must be always staffed with private security
personnel during service hours. Security personnel need not be uniformed but must wear
something that identifies them as SECURITY. Security personnel may be employees of the
event’s liquor license or volunteer staff.
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•Security personnel are expected to immediately report to the Hastings Police Department any
traffic safety issues, disorderly conduct, or criminal behavior that may affect the safety of the
event staff, attendees, or surrounding community.
•Identification checks must be made to ensure with the Minnesota alcohol consumption
possession statutes. Beer tent hours will be 5:00 p.m.–11:00 p.m. on Friday, and 1:00 p.m. –
11:00 p.m. on Saturday. Last call at 10:30 p.m. on Friday and Saturday.
•Only alcoholic beverages allowed outside the bar/restaurant spaces from Chamber beer tent. List
of beverages provided to Police Dept. prior to the event.
•Alcoholic beverages are not permitted to leave Rivertown Days boundaries.
•Security member positions in the alley behind Lock and Dam Eatery.
•Proof of insurance for the temporary liquor sales must be received by City staff in advance of the
event.
General Conditions:
•Chamber to receive written approval to utilize private property.
•Chamber to receive letter of approval from DNR to close Jaycee Boat Launch
•Tent inspection by the Fire/EMS Department to address proper safety items in advance of the
event.
•Stages taken down by event volunteers after event Saturday night to allow space for car show on
Sunday.
•Parks Department staff check electrical outlets at Jaycee Park prior to RTD weekend for craft fair
and food vendors.
•Public works department to provide water access for food vendors and the carnival at Levee Park
from hydrants. Public Works and RTD staff identify hydrants prior.
•Public Works to mow and mark off the grassy area past the boat launch in Jaycee Park for
additional parking.
•Parks Department connect with Mosquito Control District to spray for mosquitos in Jaycee and
Levee Park before RTD weekend.
•Parks Department to mow private property adjacent to Levee Park the Monday of Rivertown Days
weekend, prior to carnival set up.
•Parks Department will provide delivery and pickup of picnic tables to Jaycee Park and Levee Park.
•Parks Department will lock Levee Park restrooms and post closure signage.
•Parks Department will coordinate Trash, Recycling & Organics carts and dumpsters delivery and
distribution with Tennis Sanitation.
•Parks Department will check garbage/recycling for pickup throughout Jaycee Park and Levee Park
in the morning and afternoon,July 17-20. Event volunteers to empty garages/recycling in the
evenings.
•The downtown big belly bins will be saran wrapped shut with an out-of-service sign posted by
Public Works Staff due to insufficient capacity to maintain regular emptying by maintenance.
•Any additional coordination with City Staff as requested to ensure a successful event.
Financial Impact:
Temporary on-sale liquor license fee of $75.00. City resources are committed to this event as part of the
annual budget and the City is listed as one of the event sponsors.
Advisory Commission Discussion:
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N/A
Council Committee Discussion:
N/A
Attachments:
•Special Event Application
•Traffic Management Plan
•General Event Information
•Event Map
•Temporary Liquor license application
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Special Event Permit Application
Parks &Recreation Department
920 10thStreet West
Hastings,MN 55033
651-480-6175
A Special Event Permit is required for events who wish to exclusively use City Property and/or require City
services to ensure safety and coordination.A Special Event is defined as any race,concert,community
celebration,fundraiser,dance,car show,large assembly,or other Special Event on City property that has
received City Council approval.Please see our Special Event Policy for additional information at
www.hastingsmn.gov
APPLICATION CHECKLIST:
Application must be submitted at least sixty (60)days prior to the event.
It is our goal to provide event organizers guidance in planning safe and successful events.
0 Special Event Permit Application0SiteMapofProposedAreasofImpact
Run/Walk Routes,Parade Routes,Downtown Event,Concert/Performance Staging,etc.0 Certificate of Insurance
Please see section regarding insurance on page 8.
APPLICATION PROCESS:
O Submit the completed application packet to the Parks &Recreation Department.D Allow 14 business days after application has been received for review.
If additional information is required,the applicant will be contacted by City Staff.
Once initial review is complete,all supporting documents must be submitted by event
organizer.
Once all queries are concluded,the application must go before City Council for final
approval.
Throughout the City Staff review process,the Event Coordinator will work with the Deputy
City Clerk for additional required licensing in conjunction with the event.
CONTACT INFORMATION:
Paige Marschall Bigler,Recreation Programming Specialist
pmarschall@hastingsmn.gov
651-480-6182
Special Event Application
Park Rentals
Emily King,Deputy City Clerk
eking@hastingsmn.gov
651-480-2343
Additional Licensing
Mobile Food Units,Temporary Liquor Licensing,Temporary Gambling Licensing,
Temporary Vendors
Special Event Permit Application Page 1of 10
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Organization Information (if applicable)
Organization:Hastjngs Area Chamber of Commerce &Tourism Bureau
Primary Phone Number:651.437.6775
Website Address:www.hastingsmn.org and www.rivertowndaysmn.com H
Event Organizer
On-Site Contact:Kristy Barse
Primary Phone Number:952.217.6579
Email Address:Kristy@hastingsmn.org
Name and Title:Kristy Barse,President
Mailing Address:200 2nd Street E,Hastings MN 55033
Primary Phone Number:437 6775 E3
Email Address:kristy@hastingsmn.org
General Event Information
Event Name:Rivertown Days
Type of Event:||Race/Run/Walk ||Downtown Event 1 Concert/Performance
1 1Other:
I |Fundraiser
Event Description in Detail:
Cnmmnnitv wide festival featuring live music fond trucks arts &crafts fair classic c.ar
show and kids activities.
Is this an annual event?Yes No
Is this a multi-day event?Yes No
Event Start Date:7/17/25 Event End Date:7/20/25
Is the event open to the public or private?1 1Public Private
Special Event Permit Application Page 2of 10
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Is there an admission fee?Yes No
What is the anticipated attendance?8,000
What was the previous year’s attendance?8,000
Where will the event be located?
Downtown Hastings,2nd Street F„and Levee Park..Taycee Park.There will also he
sanctioned events at the Hastings pickle ball courts &C.P,Adams Park
A Park Rental Permit is required for events located within a City Park.Contact the City of Hastings Parks and
Recreation Department for park facility availability information:651-480-6175.
Event SeLUp and Tear Down (2 V
How many days will your organization require to:Set-Up:1 Tear Down:1
Event Set-Up Date:07/18/2025 Event Set-Up Time:to
Event Start Date:Event Start Time:
Event End Date:Event End Time:
Event Tear Down Date:Event Tear Down Time:to
Staging Details
The following items will be used at the event (please mark all that apply):
||Amplified Sound /Music /Live Entertainment Tents/Canopies Stage(s)
||Other
If any of the above items will be used,please indicate their location onyour attached Site Plan/Map.Use of
the above items mayrequire the Event Organizer to meet ADA Regulations.
Parking Details
Please describe Public Parking Arrangements for attendees,staff&volunteers.(Please indicate locations)on
Site Plan /Map)
Public parking will be available in-Depo Park?the ramp on 2nd Street
West as well as street parking.See-attachments for additional parking
information.
Special Event Permit Application Page 3 of 10
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Portable Restrooms
Event Organizers are responsible for the event cleaning of existing on-site portable restrooms as well as
the rental and fees associated of any additional portable restrooms and/or hand-washing stations with a
vendor of their choice to support their event.Use of these items may require the Event Organizers to
meet ADA Regulations.(Please indicate locations(s)of portable restrooms on Site Plan /Map)
Company Name:Schlomka's Portable Restrooms &Onsite
Contact Phone Number &Email:651.332.4200 office@twincitytoilets.com
Waste Removal
Event Organizers are responsible for arranging the removal of all waste related to the event and related
fees.This includes but is not limited to,emptying of trash bins and removal of waste from the event
site.Event organizers must work with a vendor to support their event.(Please indicate locations(s)of
waste removal bins on Site Plan /Map)
All paper and cardboard,cartons,glass bottles and jars,metal cans,and plastics labeled #1,#2
and #5 must be properly sorted and recycled.
Each trash container must have a recycling container within 10 feet.The City of Hastings has
portable recycling and trash containers that can be checked out for free of charge.Please email
violet.penman@rosemountmn.gov for more information.
Applicant must educate all event staff,volunteers,event vendors,and housekeeping/custodial
contractors using the enclosed Recycle Right Guide.
Company Name:Tennis Sanitation
Contact Phone Number &Email:
Organics
1.Will the event have at least 300 attendees?Yes No
2.Will the event generate at least 1 ton (8 cubic yards)of trash per
location (e.g.each sportingtournament location?)?Yes No
3.Will the event generate food scraps back-of-house (e.g.non-public
food-prep areas)?Yes No
If yes to all three organics criteria,the event is required to collect food scraps.
Please contact the Solid Waste &Recycling Coordinator,Violet Penman,
violet.penman@rosemountmn.gov or 612-268-9097 to discuss the following:
What will vendors use for back-of-house food scraps collection?Dakota County has collection
resources available.
Dakota County Resources
How are food scraps collected from vendors for delivery to an organics facility?
Dakota County Resources
Special Event Permit Application Page 4of 10
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Fire Department Services
Event Organizers are responsible for coordinating event safety and emergency coverage with the
Hastings Fire Department.The Fire Department will determine if and how many fire resources will be
required at an event.All Fire Department costs associated with the event are at the responsibility of the
event organizer.
✓|Event will include tents and/or canopies:E Tents and Canopies over 200 square feet
Other
||Event will host the use of:
Fireworks/Pyrotechnics (a firework display permit is required)
Other
Police Department Services
Event Organizers are responsible for coordinating event security and emergency coverage with the
Hastings Police Department.The Police Department will determine if and how many police resources
will be required at any event.All Police Department costs associated with the event are at the
responsibility of the event organizer.
Event will require traffic control:
Event ingress/egressEStreetClosures
Other
Notice of Temporary Street Closure
The City of Hastings requires that all affected residents/businesses both on adjacent to a proposed street
closure be notified of such a street closure.A notification letter may be required to be sent to
businesses and residents in the affected event areas.
Site Plan /Map Instructions
All site plans/maps must be submitted along with the application.
•Site plans/maps must include a directional sign showing North,South,East,and West.•Site plans/maps must also include a key showing the use of symbols for people,vehicles,
tent(s)/canopies,stage(s),platform(s),barricades,Mobile Food Unit and Vendor staging,Portable
Restrooms,Waste Collection,etc.•Site plan/map should also show any proposed signage.
Special Event Permit Application Page 5 of 10
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Please keep in mind that streets/sidewalks must be closed from intersection to intersection;street
cannot be closed mid-block.Event Organizer is responsible for posting Temporary ‘No Parking’signs
according to requirements.
Please list the streets/sidewalks,from intersection to intersection;you are requesting to close for your
event.Your Site Plan/Map must show all streets and closures.Street closures are subject to review and
approval by the Hastings Police and Public Works Departments.
Space is provided for four (4)entries.If you need more space,please attach an additional sheet of
paper with the requested information.
(1)Street Name:2nd Street East
From (cross street):Hwy 61 Bridge
To (cross street):Tyler Street
Type of Closure:PI Street Closure Sidewalk Closure
Closure Start Date:07/18/2025 Closure Start Time:5:00 AM
Closure End Date:07/20/2025 Closure End Time:5:00 PM
(2)Street Name:Sibley Street
From (cross street):4th Street
To (cross street):Levee Park
Type of Closure:Pl Street Closure
Closure Start Date:07/18/2025
Pl Sidewalk Closure
Closure Start Time:5:00 AM
Closure End Date:07/20/2025 Closure End Time:5:00 PM
(3)Street Name:Ramsey Street
From (cross street):4th Street
To (cross street):Levee Park
Type of Closure:Pl Street Closure
Closure Start Date:07/18/2025
Pl Sidewalk Closure
Closure Start Time:5:00 AM
Closure End Date:07/20/2025 Closure End Time:5:00 PM
(4)Street Name:
From (cross street):
To (cross street):
Type of Closure:I IStreet Closure I I Sidewalk Closure
Closure Start Date:Closure Start Time:
Closure End Date:Closure End Time:
Street Closures
Special Event Permit Application Page 6 of 10
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Barricade Equipment
Does the Host Organization have its own barricade equipment?1 1Yes Pl No
If not,please indicate how the Host Organization will meet all required barricade requirements.
*The companies listed below are barricade providers and not recommendations of the City*
Pl Host Organization will rent barricade equipment from a private company from the list below.
(In alphabetical order)
Pl Host Organization will set-up and tear down barricade equipment.
I |Private company will set-up and tear down barricade equipment.
Geyer Signal
https://www.constructionequipme
nt.com/company/geyer-signal-st-
cloud-inc
Phone:320-253-9005
4205 Roosevelt Road
St.Cloud,MN 56301
Safety Signs of MN
https://www.safetysigns-
mn.com/
Phone:952-469-6700
19784 Kenrick Avenue
Lakeville,MN 55044
Warning Lites
https://www.warninglitesmn.com/
Phone:612-521-4200
4700 Lyndale Avenue North
Minneapolis,MN 55430
Miscellaneous
The event organizer(s)will be applying to serve intoxicating liquor.
>Please complete the supplemental form on page 9.
The event organizer(s)will be applying for a temporary gambling permit.
This event will have vendors selling goods,wares,products,merchandise,etc.
This event plans to have a petting zoo,pony rides,etc.
>Please indicate the location on the Site Map.It will also be required that the event provides
a portable hand-washing station.
Special Event Permit Application Page 7 of 10
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Indemnification Agreement
Host Organization and/or Event Organizer agree,in consideration of the granting of this application and
Special Event Permit for:
Rivertown Days to be held on July 18 -20,2025
Event Name Event Date(s)
by Kristy Barse
Event Organizer/Primary Applicant
of Hastings Area Chamber of Commerce
Host Organization
Host Organization and/or Event Organizer(s)hereby agrees to defend,indemnify and hold harmless the
City of Hastings (“City”),and the City’s employees,officers,managers,agents,council members,and
volunteers from and against any and all losses,damages,claims for damage,liability,lawsuits,judgement
expense and cost(s)however caused,resulting from,arising out of,or in any way related to the Applicant’s
event as herein described,from any injury of death to any person or damage to any property including all
reasonable costs for investigation and defense thereof (including,but not limited to,attorney fees,costs and
expert fees)arising out of or attributed to the issuance of Applicant’s Special Event Permit regardless of
where the injury,death,or damage may occur,unless injury,death,or damage is caused by the sole
negligence of willful misconduct of the City.Nothing in this Agreement is to be construed as a waiver by
the City of any immunities,defenses,or other limitations on liability to which the City is entitled to by law,
including,but not limited to,the maximum monetary limits on liability established by Minnesota Statutes,
Chapter 466.
Host Organization and/or Event Organizer(s),at their sole cost and expense,agrees that it will maintain in
full force and effect,for the duration of the event and term of this Agreement,liability insurance with a
minimum per occurrence liability limit of $2,000,000.The City must be named as an additional insured on
the insurance policy,and the policy must contain a stipulation that the Applicant’s insurer will provide ten
(10)days’prior written notice to the City of a cancellation of the required insurance policy.The insurance
shall be carried by a solvent and responsible insurance company that is licensed to do business in the State
of Minnesota.A certificate of insurance,signed by the authorized representative of the insurance company,
evidencing compliance with the required liability insurance amount must be provided to the City by the
Applicant prior to the event.The City reserves the right to modify the insurance requirements at its sole
discretion based on the nature and scope of the Applicant’s proposed event.
Kristy Barse
Print Name
President
Title
5/12/25
Date
Special Event Permit Application Page 8of 10
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Applicant Agreement
Please read each statement.Initialing next to each statement indicates your understanding and agreement
ot the statement.
ISP Host Organization and/or Event Organizer(s)agrees upon request to provide a Liability Insurance
Certificate providing evidence of general liability insurance coverage in a minimum of
$1,000,000 combined single limit and a minimum $2,000,000 aggregate limit,If food or non¬
alcoholic beverages are sold or provided at the event the insurance policy shall also include an
endorsement for product liability in an amount not less than $1,000,000.
ML?Host Organization and/or Event Organizer(s)agrees,upon request,to submit a Security Plan
setting forth the proposed security measures to be taken to protect the health,safety,and welfare
of the participants,spectators,bystanders,and passerby.This plan will be reviewed by the
Hastings Police Department who may require alterations to the plan.Security measures may
include but are not limited to the hiring of Hastings Police Officers at the expense of the Event
Organizer.
Host Organization and/or Event Organizer(s)agrees,upon request,to provide a copy of their
Determination Letter,as issued by the Internal Revenue Service of the United States,if the
application is made on behalf of any organization representing iteself as a tax-exempt,non-profit
and/or charitable organization.
Host Organization and/or Event Organizer(s)agrees to notify all residents and businesses that will
be affected bystreet/sidewalk closures and/or amplified sound.
pQ*Host Organization and/or Event Organizer(s)agree to supply ‘No Parking’signs,barricades,
cones,and/or warning signs and to situtate them in such a position that the street closure may be
maintained in a safe and orderly manner.
Host Organization and/or Event Organizer(s)agree to work with City Staff to ensure appropriate
licensure is completed for the event including:Park Rental(s),Mobile Food Units,Vendors,
Intoxicating Liquor,Temporary Gambling,etc.
Kp Host Organization and/or Event Organizer(s)agree that any false statement or material
misrepresentation made in support of this application and permit is cause for denial of issuance of
a Special Event Permit.Applicant also agrees that failure to adhere to the policies and procedures
established by the City of Hastings or any conditions or restrictions imposed upon the permit by
the City of Hastings,is cause for revocation of the Special Event Permit.
By signing below,Host Organization and/or Event Organizer indicate understanding and agreement to the
above statements.
Kristy Barse
Print Name
President
Title
5/12/25
Date
Special Event Permit Application Page 9 of 10
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SUPPLEMENTAL INTOXICATING LIQUOR FORM
PLEASE COMPLETE IF INTOXICATING LIQUOR WILL BE SERVED AT THE EVENT
Intoxicating Liquor (please check one)||An establishment within the City of Hastings holding an active Caterer’s Permit will be providing and
serving liquor.
The establishment must provide a current copy of their certificate of insurance including sales off
premises.The City of Hastings must be listed as additional insured.
Please note if an establishment plans to serve liquor under their caterer’s permit,they must also
serve food at the event.
Establishment /Permit Holder:
R A Temporary Intoxicating Liquor License will be requested.
Only issued to charitable,religious,or nonprofit organizations in existence for at least three (3)
years.
Application must be submitted at least 60 -days prior to the event.
Must be approved by City Council.
Liquor Liability insurance is required.Additional information listed below.
Special Event Liquor License Requirements
1.Area.Alcohol may be served by the Applicant within the Premises,at a location designated on the site map
attached to the application.Liquor shall be confined to a specified area and the applicant must provide
delineation and signage stating “No Alcohol Beyond This Point”between the specified area and the additional
event space to discourage taking alcohol outside of the specified area.
2.Compliance Inspection.The applicant acknowledges that as a liquor license holder for the event,it is subject
to Hastings City Code §111.13,subd.B,subd.6,which authorizes that all premises from which intoxicating
liquor is offered at on-salt,are subject to inspection for alcohol compliance by any peace officers or health
officers.
3.Identification Bracelets.The applicant shall provide at no charge liquor identification bracelets in the area as
required by City Staff.The applicant will permit no one to consume liquor unless they are wearing an
identification bracelet,and will be responsible for the issuance of bracelets.The bracelets will be issued only
to those who are legally entitled to consume intoxicating liquor.
4.Insurance.The City requires any function selling /serving intoxicating liquor through a temporary liquor
license must provide Liquor Liablity insurance for the day(s)of the event in the form and amounts as required
by M.S.§340A.Proof of insurance must include the use of the facility or any parking lot used for alcohol
service.The certificate must list the City of Hastings as an additional insured.
5.Law Enforcement Officer.The Police Department will determine if and how many police resources will be
required at any event.All Police Department costs associated with the event are at the responsibility of the
event organizer.
6.Exclusions.Glass beverage containers are not allowed within City Parks.
Special Event Pennit Application Page 10 of 10
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2
2
1
1
Hastings Area Chamber of Commerce:
Rivertown Days 2024
Friday, July 19-Sunday, July 21
-WL to deliver advance warning signage one week prior
-Deliver remainder in place by Thursday
Friday 5AM: WL to close roads
Friday 8AM: Volunteers to set pedestrian barricades
Sunday: Customer to takedown after event
-WL to pick up Monday
Equipment List
2-Road Closed for Event Date / Time
20-Type III Barricades
5-Road Closed
6-Road Closed to Thru Traffic
1-Permit Parking Only
1-Detour Right Enclosed
1-Detour Left Enclosed
2-Large Double Arrow
2-Type II Trail Closed Barricades
2-Road Closed Ahead
2-Detour Ahead
6-Detour Up / strut
2-Detour Left / strut
2-Detour Right / strut
2-Ped/Bike Detour Up / strut
3-Ped/Bike Detour Right / strut
2-Ped/Bike Detour Left / strut
2-Stop Signs / strut
7-Parade Boards
260-Pedestrian Barricades
TIII-RCTTT TO PREVENT MOTORISTS
FROM CUTTING THRU LOTS 4
DETOUR
1
DETOUR
THIS ROAD
CLOSED
FOR EVENT
7/19 5AM-
7/21 5PM
65
140
#
25
30
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Special Event Application: Rivertown Days 2025
Attachment
General Event Information:
•Set up times & notes:
o We are asking that 2nd Street close to through traffic from Eddy Street to Tyler Street at
5 a.m. Friday, July 18th, 2025 for event set up. This would include Sibley from the Levee
Park parking lot to the ally north of 4th Street and Ramsey from the Levee Park parking
lot to the back of the Post Office. Levee Park parking lot would also close to traffic.
Barricades and detour signs will be placed by Warning Lites at 5 a.m. (Traffic
management plan enclosed)
Stages will begin set up by 7 a.m.
Fencing will begin set up by 8 a.m.
Food trucks arrive by 10 a.m. –scheduled electrical checks by 12 p.m.
o Stipes Carnival will start setting rides in the privately owned land north of Hastings
Family Service on Monday July 14th. Approval from Bob Abdo, private land owner has
been obtained. We are asking for the use of the city owned land north of Art Space
Apartments for Carnival parking from Monday, July 14th –Sunday, July 20st, 2025.
o A permit for the closure of Jaycee Park boat launch has been approved for Saturday, July
19th & Sunday, July 20th.Signs will be posted at the entrance of Lock & Dam road the
starting weekend of July 4th
o Volunteers will begin marking booths for arts & crafts vendors in Jaycee Park on
Thursday, July 17th. (Park will remain open to the public)
o Arts and crafts vendors will start setting up in Jaycee Park Friday, July 18thfrom 5 p.m. –
9 p.m.
o Food vendors will need to be set up for electrical inspection in Jaycee Park by 1 p.m. on
Friday, July 19th.
•Event Times:
o Music, carnival & food trucks on 2nd street & Levee Park
Friday, July 18th 4:00 –11:00 p.m.(Ticket required)
Saturday, July 19th 11:00 a.m. –11:00 p.m.(Ticket required starting at 1 p.m.)
Sunday, July 20th 9 a.m. –4 p.m. (Ticket NOT required)
•Community Church Service at the Pavilion at 10 a.m.
•Carnival & food trucks from 11 a.m. –4 p.m.
•Hastings Signs competition at the Pavilion at 2:00 p.m.
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•Classic car show on 2nd Street –11 a.m. –4 p.m.
o Arts & Crafts Show in Jaycee Park (Ticket NOT required)
Saturday, July 19th 9 a.m. –5 p.m.
Sunday, July 20th 9 a.m. –4 p.m.
•Tear down:
o Stages will be torn down Saturday night. Street barricades will replace the two stages on
2nd Street to keep the street closed and allow for the classic car show on Sunday.
o The remaining event areas (arts & crafts, carnival, food trucks) will be cleared out
Sunday starting at 4:30 p.m.
• Admission:
o Tickets are required for activities within the fenced in area on enclosed map (2nd street
& Levee Park) for the following dates and times:
Friday, July 18th, 2025 -4:00 p.m. –11:00 p.m.
Saturday, July 19th, 2025 –1:00 p.m. –11:00 p.m.
o Price:
Presale -$25
Gate -$20 each day
Kids 12 & under are free to attend
o Additional Admission Notes:
Activities on Sunday, including a classic car show, community church service,
Hastings March Band, access to the carnival and a singing competition are free
to attend. No tickets required.
The arts & crafts fair in Jaycee Park is free to attend.
Events around town may charge their own admission. Event organizers are
asked to submit these details to the Chamber of Commerce so they can be
posted on the Rivertown Days website.They are also asked to obtain necessary
permits from the city.
• Tents:
o All arts & crafts vendors will have 10x10 tents that are required to be secured.This list
will be submitted to the city clerk in early June. We anticipate 80 vendors in Jaycee
Park.
o There will be a 3 beer tents, each 10x10.
o There will be 10x10 tents at the entrances under the Hwy 61 bridge and at 2nd Street &
Ramsey Street.
o 10x10 tents will be place near the front of each stage for sound. There will also be a
20x20 tent in the back of the main stage for artists.
o Four food vendors will have 10x10 tents.
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•Traffic Management:
o Please see enclosed traffic management plan created by Warning Lites. Staff of
Warning Lites will deliver and pick up all detour, road closure signs & barricades.
Please note the dates are from 2024, we will be using the same plan and have
confirmed with Warning Lites.
•Parking:
o We are requesting the following parking areas be Rivertown Days permit parking
only
Under the HWY 61 bridge -Friday, July 18th & Saturday, July 19th
Levee Park parking on Tyler Street –Friday, July 18 -Sunday, July 20th
Boat launch parking & Lake Rebecca Parking lot in Jaycee Park -Saturday,
July 19th & Sunday, July 20th
o We are asking for the grass lot in Jaycee Park past the boat launch parking be
mowed and available for public parking.
o Additional public parking will be available in the ramp on 2nd Street West,
neighborhood street parking, the city public lot & depot park.
•Trolleys:
o Free trolly rides will be offered to Rivertown Days guests on Saturday, July 19th
from 11 a.m. –11 p.m.. The trolly will pick guests up in Fleet Farm parking lot, make
the first stop in Jaycee Park, a second stop in Depot Park and return to Fleet Farm.
This will run as a continuous loop.
• Trash & Recycling:
o See enclosed trash plan.We are requesting the use of Parks department staff for
the execution of this plan as in years past.We are also asking that the Hastings
Parks department coordinate dumpsters and trash bins with Tennis Sanitation.
•Security:
o The chamber has hired After The Badge (ATB)for security on Friday –Saturday
night.
o Additional signage will be provided indicating where entrance and exits are per
feedback from the Hastings Police Reserves.
o An area of weakness for security is the carnival area. The Chamber asks that police
reserves give special attention to patrolling this area. Guests must be pointed to an
entrance to ensure they are IDed.
•Rivertown Days Sanctioned Events around town will need to submit for their own permits.
A list of sanctioned event applications will be provided to the city prior to the event.
•Permit fees:
o Arts & Crafts vendors are charged a $15 city permit fee.
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o Concession stands that have not already paid for a yearlong permit are charged a
$25 city permit fee.
•Parks:
o As in year’s past, we ask that all park fees be waived for the event.
o We are asking that Levee Park and Jaycee Park be sprayed for mosquitos the
Thursday before the event.
•Public Works:
o Food vendors will need access to fire hydrants in the downtown & levee park area
along with Jaycee park. We are asking public works to help in providing access to
designated fire hydrants for use of water during the event.
o The Rivertown Days fund has purchased additional accessible parking signs to be
used in the public spaced in front of the ramp on 2nd Street West and on Lock &
Damn Road in Jaycee Park. We are asking public works to place these signs for the
event along with no parking signed under the Hwy 61 Bridge and Lock and Damn
Road.
o We are asking for help from Public Works staff to place no parking signs along Lock
& Damn Road. The Chamber will provide these signs.
o We are asking for help from Public Works staff to place no parking signs on Tyler
Street in front of Levee Park parking. The Chamber will provide these signs.
o No parking signs will be placed by Rivertown Days volunteers on 2nd Street E, Sibley
& Ramsey up to 4th Street.
•Intoxicating Liquor Served at the event:
o The Chamber of Commerce has applied for a temporary liquor license to serve beer
and wine in the fenced-in area of 2nd Street E & Levee Park.Signs stating “No alcohol
beyond this point” will be placed at all exits.A list of the beverages being sold in the
Rivertown Days beer tents will be provided to Hastings Police prior to the event.
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Minnesota Department of Public Safety
Alcohol and Gambling Enforcement Division
445 Minnesota Street, Suite 1600, St. Paul, MN 55101
651-201-7507 TTY 651-282-6555
APPLICATION AND PERMIT FOR A 1 DAY
TO 4 DAY TEMPORARY ON-SALE LIQUOR LICENSE
Name of organization Date of organization Tax exempt number
Organization Address (No PO Boxes)City State Zip Code
Name of person making application Business phone Home phone
Date(s) of event
Club Charitable Religious Other non-profit
Type of organization
Organization officer's name City State Zip Code
Organization officer's name City State Zip Code
Organization officer's name City State Zip Code
Location where permit will be used. If an outdoor area, describe.
If the applicant will contract for intoxicating liquor service give the name and address of the liquor license providing the service.
If the applicant will carry liquor liability insurance please provide the carrier's name and amount of coverage.
City or County approving the license Date Approved
Fee Amount Permit Date
Signature City Clerk or County Official
APPROVAL
APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL AND GAMBLING ENFORCEMENT
City or County E-mail Address
CLERKS NOTICE:Submit this form to Alcohol and Gambling Enforcement Division 30 days prior to event
No Temp Applications faxed or mailed. Only emailed.
ONE SUBMISSION PER EMAIL, APPLICATION ONLY.
PLEASE PROVIDE A VALID E-MAIL ADDRESS FOR THE CITY/COUNTY AS ALL TEMPORARY
PERMIT APPROVALS WILL BE SENT BACK VIA EMAIL. E-MAIL THE APPLICATION SIGNED BY
CITY/COUNTY TO AGE.TEMPORARYAPPLICATION@STATE.MN.US
Microdistillery Small Brewer
Please Print Name of City Clerk or County Official
Event in conjunction with a community festival Yes No
Current population of city
MINNESOTADEPARTMENTOFPUBLICSAFETY
Alcohol &Gambling Enforcement
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CITY OF HASTINGS
DAKOTA COUNTY, MINNESOTA
RESOLUTION ____________
RESOLUTION APPROVING THE APPLICATION BY
HASTINGS AREA CHAMBER OF COMMERCE & TOURISM BUREAU
FOR A TEMPORARY ONE-DAY ON-SALE LIQUOR LICENSE
WHEREAS, Hastings Area Chamber of Commerce and Tourism Bureau, submitted a two-day
temporary on-sale liquor license application to serve liquor at the Rivertown Days event from July 18,
2025 through July 19, 2025; and;
WHEREAS, the Minnesota Alcohol Enforcement Division requires a resolution be passed to
approve the request; and;
WHEREAS, an application for a temporary on-sale liquor license has been presented; and;
WHEREAS, Hastings Area Chamber of Commerce & Tourism Bureau has paid the City’s
license fee.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hastings that the
temporary on-sale liquor license for Hastings Area Chamber of Commerce & Tourism Bureau is
approved.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF HASTINGS, MINNESOTA
THIS 2ND DAY OF JUNE, 2025.
ATTEST:
_________________________________________________________________
Kelly Murtaugh, City Clerk Mary D. Fasbender, Mayor
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