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20250519 - CC Packet
Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at https://www.hastingsmn.gov/city-government/city-council/city-council-documents-copy CITY OF HASTINGS CITY COUNCIL AGENDA Monday, May 19,2025 7:00 p.m. I.CALL TO ORDER II.PLEDGE OF ALLEGIANCE III.ROLL CALL IV.DETERMINATION OF QUORUM Presentation: Historic Preservation Awards V.APPROVAL OF MINUTES Approve Minutes of the City Council workshop and regular meeting on May 5,2025. VI.COMMENTS FROM THE AUDIENCE Comments from the audience may include remarks about items listed on the Consent Agenda. VII.COUNCIL ITEMS TO BE CONSIDERED VIII.CONSENT AGENDA The items on the Consent Agenda are items of routine nature or no perceived controversy to be acted upon by the City Council in a single motion. There will be no discussion on these items unless a Councilmember so requests, in which event the items will be removed from the Consent Agenda to the appropriate Department for discussion. 1.Pay Bills as Audited 2.Resolution: Approve New Massage Therapist License Applications for Linda Kirkpatrick and Jennifer Garlough 3.Resolution: Approve Temporary One-Day Gambling Permit for Hastings Football Connections 4.Resolution: Accept Funding from the National Opioid Settlement to the Police Department 5.Resolution: Accept Donation from the United Way of Hastings to the Police Department 6.Resolution: Accept Donation from Walmart #1472 to the Police Department 7.Resolution: Accept Donation from Judd and Jeanne Watson to the Fire Department 8.Resolution: Accept Donation from Downtown Business Association to the Parks Department 9.Authorize Signatures: Easement Agreements for New Sidewalks Along 1st Street W. 10.Resolution: Remove Parking Restrictions on 6th Street E.between Ramsey Street and Tyler Street 11.Resolution: Endorsing Policy Towards Zero Traffic Deaths and Serious Injuries by 2040 12.Approve Surrender of FERC License at the Hydro-Electric Plant 13.Approve Cost Share Agreement for Voting Equipment 14.Approve Community Investment Funding 15.Approve 2025 Budget Adjustment: Lake Rebecca Park Project Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at https://www.hastingsmn.gov/city-government/city-council/city-council-documents-copy IX.AWARDING OF CONTRACTS AND PUBLIC HEARING These are formal proceedings that give the public the opportunity to express their concern, ask questions, provide additional information, or support on a particular matter. Once the public hearing is closed, no further testimony is typically allowed and the Council will deliberate amongst itself and with staff and/or applicant on potential action by the Council. X.REPORTS FROM CITY STAFF These items are intended primarily for Council discussion and action. It is up to the discretion of the Mayor as to what, if any, public comment will be heard on these agenda items. A.Public Works B.Parks and Recreation C.Community Development D.Public Safety E.Administration 1.Resolution: Cannabis Retail Business Registration Selection XI.UNFINISHED BUSINESS XII.NEW BUSINESS XIII.REPORTS FROM CITY COMMITTEES, OFFICERS, COUNCILMEMBERS XIV.ADJOURNMENT Next Regular City Council Meeting: Monday, June 2, 2025 7:00 p.m. City Council Memorandum To:Mayor Fasbender & City Councilmembers From:Justin Fortney, City Planner Date:May 19, 2025 Item:Annual Preservation Awards City Council Action Requested: Join the HPC in congratulating the property owners who will be presented with preservation awards. Background Information: Each year the HPC looks throughout the city, nominates, and votes for a number of good examples of properly maintained or restored properties. The HPC has enjoyed presenting these awards with the City Council for 23 years. A Century Home plaque will also be awarded to the community favorite turning 100, as determined by the poll linked from the City Facebook page, closing Saturday May 17. An HPC Commissioner will ask the recipients to come to the podium for their plaques.A group photo with the City Council will follow. Recognized properties 410 Forest Street -Nick and Julie Langley 313 Ramsey -Kim and Lori Duong Midcentury Modern 2410 Southview Court -Tim Connell Stewardship Award 1007 Sibley Street -Andrew and Raechel Valerius 221 8th Street W -Tom and Bernie Nesbitt The century home with the most community votes by the end of Saturday the 17th will receive a century home plaque. The others may purchase one for a 50% discount. Advisory Commission Discussion:The HPC selected the preservation awarded properties at its April meeting. Council Committee Discussion: None Financial Impact: None Attachments:Photos of recipients 410 Forest Street 313 Ramsey Midcentury Modern -2410 Southview Court Stewardship Award 1007 Sibley Street Stained glass repair Stewardship Award 221 8th Street W . Hastings, Minnesota City Council Workshop May 5, 2025 The City Council of the City of Hastings, Minnesota met in a workshop on Monday, May 5, 2025,at 5:30 p.m. in the Volunteer Room at the Hastings City Hall, 101 East 4th Street, Hastings, Minnesota. Members Present:Mayor Fasbender, Councilmembers Beck, Haus,Lawrence, Leifeld, Pemble, and Vihrachoff Members Absent:None Staff Present:City Administrator Dan Wietecha Assistant City Administrator Kelly Murtaugh Public Works Director Ryan Stempski Public Works Superintendent Joe Spagnoletti Finance Manager Chris Eitemiller Mayor Fasbender called the workshop to order at 5:30 pm and welcomed council members and staff for discussion about the Hydroelectric plant.Stempski provided an overview of past presentations to Council via workshop and Utility Committee meetings. There was a study on the plant done in 2023 to analyze optimal conditions and costs for future operations and maintenance. The plant’s maintenance costs are estimated to be over 4x greater than average reported plant. The costs are higher due to the size and complexities of the facility,with limited access for maintenance. Additionally, the city does not have priority access to generating power. The Army Corps of Engineers prioritizes navigation and determines when the plant can generate power based on other needs. Stempski noted the annual costs: insurance $200,000 with fewer insurers willing to cover; rent $100,000; license and fees $50,000; maintenance $45,000; and one-half time of an employee. Additionally, the city invests in dewatering at $500,000 every 4-5 years. Annual revenue has been trending downward. Averaging the past 5 years of revenue and expenses, projected 25 years cash flow would be a negative $10M. Staff have been meeting with the US Army Corps of Engineers (USACE)since December 2023 to explore a solution to the future of the plant operation. There has been no interest in the private market in purchasing the plant. Locally, there is interest on the part of the Corps in hydro power and running the plant, but the decision is made at the federal level. There will be a formal recommendation to Council to submit a proposal to transfer the facility to USACE. It would also be recommended that the City surrender its FERC license. The city may be required to decommission the plant to either leave the project in place or prepare for removal and restoration. The preferred option would be to leave the project in place for USACE to operate. Dewatering is scheduled for this summer. The process includes inspections and taking corrective action to known maintenance needs. USACE is invited to inspect the plant during the dewatering project. Council discussion on replacing the plant with a newer plant and whether the city makes any money off the plant. Stempski indicated that the city cannot be reconstructed to have enough opportunity to make money. Stempski reminded Council that the city will never have full authority to run all of the time due to the USACE and do not always have the right water levels to expand power production. Council discussion on the age of the plant and that its maintenance is getting more costly. The return on investment may have been there at one time but may not be there going forward. Staff recommendations planned for action at the Council meeting on May 19. Staff want to offer USACE an inspection-certified, fully functioning plant to incentivize their interest in taking over the plant.Council discussion on the connection residents may have to the plant so council members will need talking points.Stempski indicated that Council will get the presentation and talking points in preparation for the May 19 council meeting and conversations with residents. ADJOURNMENT Workshop adjourned at 6:25 p.m. __________________________________________________________ Mary D. Fasbender, Mayor Kelly Murtaugh, City Clerk City Council packets can be viewed in searchable format on the City’s website at https://www.hastingsmn.gov/city-government/city-council/city-council-documents-copy Hastings, Minnesota City Council Meeting Minutes May 5, 2025 The City Council of the City of Hastings, Minnesota met in a regular meeting on Monday, May 5, 2025 at 7:00 p.m.in the Council Chambers at the Hastings City Hall, 101 East 4th Street, Hastings, Minnesota. Members Present: Mayor Fasbender, Councilmembers Beck,Haus,Lawrence, Leifeld, Pemble, and Vihrachoff Members Absent:None Staff Present:City Administrator Dan Wietecha Assistant City Administrator Kelly Murtaugh City Attorney Greta Bjerkness Community Development Director John Hinzman City Engineer Cody Mathisen Economic Development Coordinator Alex Menke Proclamation: Veterans of Foreign Wars “Buddy Poppy” Approval of Minutes Mayor Fasbender asked if there were any additions or corrections to the minutes of the City Council workshop and regular meeting on April 21,2025. Minutes were approved as presented. Consent Agenda Councilmember Pemble motioned to approve the Consent Agenda as amended, seconded by Councilmember Leifeld. 7 Ayes, 0 Nays 1.Pay Bills as Audited 2.Proclaim May 2025 as Building Safety Month 3.Approve Second Reading and Adoption:Ordinance Amendment –City Code Chapter 70.10 - Electric Assisted Vehicles 4.Approve Second Reading and Adoption: Ordinance Amendment –City Code Chapter 34 – Fees for Municipal Services 5.Resolution No. 05-01-25: Approve New On-Sale Intoxicating Liquor License Application by Flingin Pies, LLC dba Broadway Bar & Pizza -Hastings, 909 Vermillion St. 6.Approve 2025 Budget Amendment: City Hall Dome Restoration Project 7.Resolution No. 05-02-25: Approving the Application to the Minnesota Public Facilities Authority 8.Resolution No. 05-03-25: Providing for Competitive Negotiated Sale of $4,500,000 General Obligation Bonds, Series 2025A 9.Approve Municipal Advisory Service Agreement with Northland Securities, Inc. Resolution No. 05-04-25: Conduct Public Hearing to Vacate, Rescind, Terminate, and Release the Permanent Storm Water Easement Recorded as Document No. 891566 Hinzman provided an overview of the request to conduct a public hearing to vacate, rescind, terminate and release a permanent stormwater easement. The National Guard Armory gained City City Council packets can be viewed in searchable format on the City’s website at https://www.hastingsmn.gov/city-government/city-council/city-council-documents-copy approval to actively perform parking lot improvements on their site. Stormwater basins were proposed to be added as part of the project. During construction, a private utility was found in the location of the stormwater basin. The timeline for the utility company to move the line would greatly delay the project. The easement is no longer needed. Mayor Fasbender opened the public hearing at: 7:07 p.m. Mayor Fasbender closed the public hearing at: 7:07 p.m. No Council discussion. Councilmember Leifeld motioned to approve as presented, seconded by Councilmember Haus. 7 Ayes, 0 Nays Resolution No. 05-05-25: Awarding Contract for the 2025 Sanitary Sewer Lining Program Mathisen provided an overview of the request to adopt the resolution to award a contract for the 2025 Sanitary Sewer Lining Program. This program is executed every other year as part of an ongoing commitment to rehabilitate aging or deficient sanitary sewer mains.The bid package includes lining work for State Street and Prairie Street which are within the 2025 Neighborhood Infrastructure Project limits. The City received five (5) bids for this project with the low bid being received from Hydro-Klean LLC. Council is asked to adopt the resolution awarding the contract to Hydro-Klean LLC in the amount of $532,997.80. No Council discussion. Councilmember Haus motioned to approve as presented, seconded by Councilmember Pemble. 7 Ayes, 0 Nays. Resolution: No. 05-06-25: Special Use Permit –Cannabis –Joshua R. Bruns, Minneapolis Kombucha (215 Ramsey Street) Hinzman provided an overview of the Special Use Permit request for Cannabis Retail Sales from Joshua Bruns, Minneapolis Kombucha –215 Ramsey Street. Hinzman indicated that half of the building is owned by HEDRA (leased to the Hastings Prescott Arts Council). Hinzman provided additional background information on the request. The Planning Commission considered the request and recommended denial of the request at the April 28, 2025 meeting. If Council wishes to deny the request, specific conditions would need to be provided for denial. Hinzman reviewed the process to obtain licensure and registration. When the most recent ordinance amendment was adopted, the downtown area was exempt from some restrictions in place for other areas of the City. Council discussion on building and parking lot ownership. Council discussed the concerns raised by area residents and what the Special Use Permit request allows. Hinzman indicated that certain activities within zoning districts are identified as Special Uses which require issuance of a permit prior to operation.Hinzman indicated approving a special use permit only allows the applicant to indicate they have met local zoning requirements; it does not guarantee a license from the Office of Cannabis Management or City registration. Councilmember Leifeld motioned to approve as presented, seconded by Councilmember Pemble. 7 Ayes, 0 Nays. City Council packets can be viewed in searchable format on the City’s website at https://www.hastingsmn.gov/city-government/city-council/city-council-documents-copy Resolution: No. 05-07-25: Special Use Permit –Cannabis –Steve Benowitz (2103 Vermillion Street) Hinzman provided an overview of the Special Use Permit request for Cannabis Retail Sales from Steve Benowitz –2103 Vermillion St. Similar to the previous request, certain activities within zoning districts are identified as Special Uses which require issuance of a permit prior to operation. Hinzman provided additional background information on the request. The Planning Commission considered the request and recommended approval of the request at the April 28, 2025 meeting. Approving a special use permit only allows the applicant to indicate they have met local zoning requirements; it does not guarantee a license from the Office of Cannabis Management or City registration. Hinzman reviewed the process to obtain licensure and registration. Council clarified approval of a Special Use Permit does not guarantee a license from the Office of Cannabis Management or City registration. Councilmember Leifeld motioned to approve as presented, seconded by Councilmember Lawrence. 7 Ayes, 0 Nays. 413 2nd Street W. –Fred Weiland Resolution No. 05-08-25: Variance –Side Yard Setback Resolution No. 05-09-25: Garage Move Hinzman provided an overview of the request to adopt resolutions granting approval of the requests from Fred Weiland at 413 2nd Street W. The first request is to approve a five-foot (5’) variance to the ten-foot (10’) street side setback of an accessory structure. The second request is to move an existing rambler from outside the City to the subject property to be used as a garage. Hinzman shared the Planning Commission’s recommendation. Council discussion on appreciation for thorough materials. Council clarified that Forest Street, where the side yard setback variance is being requested, is a dead -end street. Council posed questions regarding the sunset clause. Councilmember Leifeld motioned to approve moving the structure as presented, seconded by Councilmember Pemble. 7 Ayes, 0 Nays. Councilmember Leifeld motioned to approve the setback variance as presented, seconded by Councilmember Haus. 7 Ayes, 0 Nays. Approve Program: Art Event Program Grant Menke provided an overview of the request to create an Arts Event Grant Program and a Cultural Event Grant Program. The programs and their funds will be reviewed by the Arts & Culture Commission and recommended application to City Council for approval and funding. The request stems from the creation of the 2025 Work Plan. The Arts & Culture Commission expressed an interest in pivoting from hosting events to financially supporting events conducted by others. This would provide non-profit organizations with more flexibility with event planning. Menke reviewed the annual budgeted grant program amounts. Both of the grant programs are matching grants, meaning for every $1.00 of requested grant funding, the non-profit must provide an additional $1.00 from a different source. Council discussion on the distinction between the two grants and the matching requirements. City Council packets can be viewed in searchable format on the City’s website at https://www.hastingsmn.gov/city-government/city-council/city-council-documents-copy Menke clarified the Arts Event Grant Program requires the applicant to be an arts non-profit located within the City of Hastings. The Cultural Event Program requires the applicant to be a cultural non-profit but does not require the non-profit to be located within the City. Menke clarified both program events must be held within the City. Councilmember Haus motioned to approve as presented, seconded by Councilmember Pemble. 7 Ayes, 0 Nays. PFAS Update Wietecha provided the monthly PFAS Update. The City closed on the property at 1292 North Frontage Road on April 18th. Earlier in the meeting, the City Council approved a 10% water rate increase effective July 1 as well as approval of PFA loan application. The City continues to seek financial assistance while State bonding bills are still being considered. The City submitted an application in April for Congressionally Directed Spending funding. The Central Water Treatment Plant (WTP) is scheduled to go out to bid in May with construction beginning in July/August. Council clarification on the Council actions taken earlier on in the meeting. Announcements •May is National Building Safety Month and National Historic Preservation Month; this week is Municipal Clerk Appreciation Week; and next week is National Police Week. Please join me in a great and heartfelt thank you to our employees in these departments for their service to our community. •Tuesday, May 13, is the Police Week Open House. All are invited to this free event. •The 5th Annual Sound the Siren -Food 4 Kids Food drive kicked off this week and runs through May 17 with collection spots at the Hastings Police Department and City Hall. We’re taking both monetary donations as well as kid friendly, individually wrapped food items. All donations benefit the community in partnership with the United Way of Hastings. •Cop on a Rooftop is Friday, May 16. Visit Dunkin Donuts to support the athletes of Special Olympics Minnesota. This event is part of the Special Olympics Minnesota Law Enforcement Torch Run for Special Olympics. •Help shape the future of Dakota County Parks. You can review the draft of the 2050 Parks, Greenways, and Natural Spaces Vision Plan online through May 20 or share your feedback in person at an open house on Thursday, May 8 at the Lebanon Hill Visitor Center. Meetings •HEDRA Meeting on Thursday, May 9,2025 at 6:00 p.m. •Finance Committee Meeting on Monday, May 12, 2025 at 7:00 p.m. •Planning Commission Meeting on Monday, May 12, 2025 at 7:00 p.m. –Cancelled •Arts & Culture Commission Meeting on Wednesday, May 14, 2025 at 6:00 p.m. •Public Safety Advisory Commission Thursday, May 15, 2025 at 6:30 p.m. •City Council Meeting on Monday, May 19,2025 at 7:00 p.m. Councilmember Pemble motioned to adjourn the meeting at 7:51 PM, seconded by Councilmember Haus. Ayes 7,Nays 0. City Council packets can be viewed in searchable format on the City’s website at https://www.hastingsmn.gov/city-government/city-council/city-council-documents-copy _______________________________________________________ Kelly Murtaugh, City Clerk Mary D. Fasbender, Mayor City Council Memorandum To: Mayor Fasbender & City Council Members From: Connie Lang - Accountant Date: 05/15/2025 Item: Disbursements Council Action Requested: Staff requests: Council review of April 2025 automatic payments and March 2025 CC payments. Council review of weekly routine disbursements issued 05/13/2025. Council approval of routine disbursements, capital purchases and employee reimbursements to be issued 05/20/2025. Background Information: Disbursements for routine items are made weekly. Disbursements for capital purchases and employee reimbursements are made twice a month, subsequent to Council approval. Financial Impact: March 2025 CC Payments $ 30,980.97 April 2025 Auto Payments $ 1,362,795.16 Disbursement checks, ACH issued on 05/13/2025 $ 317,817.80 Disbursement checks, ACH to be issued on 05/20/2025 $ 514,584.24 Advisory Commission Discussion: N/A Council Committee Discussion: N/A Attachments:● Council Reports VIII-01 Vendor Description Amount Account Department Of Labor An Feb Monthly Bldg Permit Surcharge 607.72 101-0000-2015.0000 League Of Minnesota Ci LMC Annual Conference Registration - Vihrachoff 535.00 101-1021-6323.0000 League Of Minnesota Ci LMC Annual Conference Registration - Pemble 535.00 101-1021-6323.0000 Hasting Golf Club Moto City Council Workshop 3/17/2025 146.26 101-1021-6450.0000 Maddens On Gull Lake MCMA Conference Hotel 412.32 101-1051-6323.0000 League Of Minnesota Ci MCMA Conference Registration 525.00 101-1051-6323.0000 Fmcsa D&a Clearinghous Carter Smith Check 1.25 101-1052-6307.0000 Checkr, Inc Checkr.Com Checkr February 76.00 101-1052-6307.0000 Shred Right monthly shredding service 18.85 101-1052-6310.0000 Facebk Dmmhdm47p2 Fees for Makers Market and Music in the Park Advertising 200.00 101-1073-6331.0000 Minnesota Assoc Of Gov Annual membership for professional organization/development 85.00 101-1073-6433.0000 Amazon Reta Yv37q9rl3 Steamer 189.99 101-1401-6211.0000 Amazon Mark 305ym81s3 credit for returned Pumice Stones -51.31 101-1401-6211.0000 Amazon Mark 6o62a32d3 TV bracket for computer screen 53.98 101-1401-6217.0000 Amazon Mark Ri3ek20b3 Key Cabinet 84.55 101-1401-6217.0000 Amazon Mark Im7197y03 Refund couldn't deliver -53.87 101-1401-6217.0000 Menards Cottage Grove closet and other supplies 323.09 101-1401-6217.0000 Seton Identification P Paintable letter stencil 36.78 101-1401-6217.0000 Amazon Mktpl Uf87r4a93 Markers for lock out kits 22.90 101-1401-6217.0000 Amazon Mark Im7197y03 Flush Valves, eye wash and pens 53.87 101-1401-6217.0000 Amazon Mark Im7197y03 Flush Valves, eye wash and pens 329.16 101-1402-6353.0000 Centerpointenergy Mn G PD - 150 3rd St. E INTERRUPT 4,438.76 101-1403-6345.0000 Sp Kitchenrestock.Com solenoid 184.31 101-1403-6353.0000 Amazon Mark Ef9xq9903 Auto faucet control box 79.75 101-1406-6353.0000 Rtd East Dia APA Conference - Transportation from airport. Hinzman 10.00 101-1501-6325.0000 Delta 00642365215483 Baggage Fee - American Planning Association Conference Denver - Hinzman 35.00 101-1501-6325.0000 Amazon Mktpl 9n3ve9a63 external hard drive for PD 58.25 101-1601-6217.0000 Amazon Mktpl Pj5pf46m3 Spare dell laptop charger for Dan W 18.00 101-1601-6217.0000 Amazon Mktpl 2h3i02853 USB hub - packing tape disp - 3x hdmi cables 39.06 101-1601-6217.0000 Amazon Mktpl Ft1vm88k3 External SSD for PD 84.44 101-1601-6217.0000 Ebay O 17-12790-48321 USB hubs for JHinzman and spare 8.60 101-1601-6217.0000 Comcast Cable Comm Cable 84.90 101-1601-6308.0000 Simpletexting Llc SimpleTexting Renewal 59.00 101-1601-6310.0000 Keepersecurity.Com Keeper Password Manager Subscription 360.00 101-1601-6310.0000 Att Bill Payment PD Cell Phone 49.93 101-1601-6321.0000 Peerless Network Inc Peerless 340.23 101-1601-6321.0000 Eig Constantcontact.C Monthly e-mail marketing tool for City Update 87.40 101-1602-6310.0000 The J. P. Cooke, Compa 2025-2027 Dog License Tags 92.95 101-2010-6201.0000 Holiday Stations 3523 gas for trip to Alexandria 40.19 101-2010-6212.0000 Speedway 04297 gas for trip 38.05 101-2010-6212.0000 Amazon Mktpl Ox40j20p3 Dog leashes for quarantined dogs 23.98 101-2010-6217.0000 Terry S Hardware Batteries for Aimpoint red dot sights for AR-15 rifles.50.32 101-2010-6230.0000 4imprint, Inc swag - tattoos 291.89 101-2010-6311.0000 Totally Promotional Swag - sunglasses for events 582.79 101-2010-6311.0000 Discountmugs.Com Swag - stress ball hockey pucks 693.88 101-2010-6311.0000 Usps Po 2642300046 Postage for cases 24-1077 & 24-0888 29.04 101-2010-6322.0000 Usps Po 2642300046 Postage costs to mail evidence to MN BCA.5.25 101-2010-6322.0000 Usps Po 2642300046 Postage for urine evidence kit to be mailed to the BCA for testing.6.00 101-2010-6322.0000 Sonesta Denver 1106 IACP conference - Hotel 1,176.04 101-2010-6323.0000 Bca Training Education Can-Am Conference- Geoff Latsch 250.00 101-2010-6323.0000 Mawp Org MN Association of Women in Police Conference- Rinowski 450.00 101-2010-6323.0000 Qgv 360 Communities 360 communities luncheon 109.20 101-2010-6323.0000 Hampton Inns Hotel stay 165.56 101-2010-6323.0000 Wp Mnwomenpolice.Com MN Association Women in Police annual membership- Rinowski 30.00 101-2010-6433.0000 Iaca IACA Membership (Glaser)25.00 101-2010-6433.0000 Minnesota Safety Counc 2025 Membership Dues 685.00 101-2020-6433.0000 Atlas Pet Stillwater dog food 109.99 101-2219-6231.0000 Amazon Reta 7x0y93gb3 Floor mats for new inspection vehicle 149.99 101-2301-6354.0000 Amazon Mktpl 0b5g44e93 Headlights 124.45 101-3200-6353.0000 Amazon Mktpl Ee4w71fe3 Bulbs 67.56 101-3200-6353.0000 Tennis Sanitation Recycle/Garbage 220.08 101-4501-6311.0000 Usps Po 2642300046 Advertising Banner 28.15 101-4501-6322.0000 Menards Cottage Grove Carpet Kicker 71.95 101-4502-6240.0000 United Volleyball Supp Boundry Lines for Sand Volleyball 138.40 200-4420-6214.0000 Amazon Mktpl Lv6t956w3 garbage grabbers, office supplies 56.76 200-4440-6201.0000 Amazon Mktpl Lv6t956w3 garbage grabbers, office supplies 5.49 200-4440-6211.0000 Graffiti Solutions graffiti remover 83.70 200-4440-6216.1000 McNeilus Steel STEEL FOR PORTABLE RESTROOM ENCLOSURES 3,282.95 200-4440-6228.0000 Harbor Freight Tools 2 playground tool box 76.02 200-4440-6240.0000 Harbor Freight Tools 6 play ground tools 472.96 200-4440-6240.0000 Nrpa Operating TJ playground class 200.00 200-4440-6323.0000 Fsp Breezy Point - Hot MN Events Association Conference 319.98 200-4440-6323.0000 Midwest Fence Manufac Dog park gate repairs 500.00 200-4440-6353.0000 Amazon Mktpl Lv6t956w3 garbage grabbers, office supplies 79.99 200-4440-6356.0000 Amazon Mark Bb5y61sz3 Gate lock return -54.44 200-4440-6356.0000 Spotify music for events 12.96 200-4440-6433.0000 American Red Cross Learn to Swim License 300.00 201-4240-6319.0000 CC Purchases Apr-25 VIII-01 Bcs Isd196-Comm Ed Training fee- Theresa 135.00 201-4240-6319.0000 Whentowork Inc When 2 Work Subscription 412.00 201-4240-6319.0000 Sp Sparx Hockey 3 (1/2") 2 (1/2 Fire) Grinding Wheels 364.94 202-4320-6210.0000 Tst Spiral Pizza Food for firefighters after structure fire call 139.76 213-2100-6217.0000 Amazon Reta Xl0hb2lr3 Floor mats for brush truck 2 149.99 213-2100-6217.0000 Wm Supercenter #1472 supplies for station 168.28 213-2100-6217.0000 Wal-Mart #1472 curtains for dorms 126.12 213-2100-6217.0000 Ohd shipping cost for calibration of fit testing machine 185.00 213-2100-6322.0000 Usps Po 2642300046 postage 36.82 213-2100-6322.0000 Minnesota State Colleg fire officer i - ryan ernst 400.00 213-2100-6323.0000 Minnesota State Colleg Fire instructor 1 for Parizek 400.00 213-2100-6323.0000 Amazon Reta Tk6d47ln3 text books for fire officer class 173.34 213-2100-6323.0000 Mn Iaai registration fee for conference - Alan Storlie 325.00 213-2100-6323.0000 Minnesota State Colleg Fire Officer II class for James Heck 400.00 213-2100-6323.0000 Dons Circle Service engine 2 alternator overhaul 759.00 213-2100-6354.0000 Custom Offsets Items for New Brush Truck 2,475.99 213-2100-6540.0000 Custom Offsets For new brush truck 2 300.00 213-2100-6540.0000 Pomps Tire #98 Correct invoice without tax applied for tires on Medic 1 1,565.14 213-2200-6354.0000 Pomps Tire #98 new tires for medic 1 - Pomp's added tax, Chris had them refund 1,670.49 213-2200-6354.0000 Pomps Tire #98 Refund as Pomp's charged us tax and Chris asked them to refund and recharge without tax-1,670.49 213-2200-6354.0000 Axon Taser Cartridges for Reserve Tasers 947.75 221-2010-6450.0000 Mn Deed Bcd Events Brownfields and Beyond Conference Registration - Hinzman 225.00 407-1502-6323.0000 Facebk 8y7b6my6p2 Makers Market and Music in the park advertising vendor solicitation 30.59 407-1502-6331.0000 Facebk Dmmhdm47p2 Fees for Makers Market and Music in the Park Advertising 200.00 407-1502-6331.0000 TOTAL 30,980.97 VIII-01 Council Report DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT Non-Departmental GENERAL PITNEY BOWES POSTAGE INVENTORY $500.00 Finance &Accountin GENERAL PITNEY BOWES POSTAGE INVENTORY $2.25 Vendor Total:$502.25 IT-OPERATIONS GENERAL CENTURY LINK TELEPHONE $1,063.51 Vendor Total:$1,063.51 Police GENERAL ENTERPRISE FM TRUST LEASE-VEHICLES $2,694.37 Parks Operations PARKS ENTERPRISE FM TRUST LEASE-VEHICLES $2,015.71 VEHICLE AND EQU VEHICLE AND E ENTERPRISE FM TRUST LEASE-VEHICLES $5,245.78 Wastewater WASTEWATER ENTERPRISE FM TRUST LEASE-VEHICLES $676.08 Water WATER ENTERPRISE FM TRUST LEASE-VEHICLES $667.67 Vendor Total:$11,299.61 Fire FIRE &AMBULA TOSHIBA AMERICA BUSINESS SO DUPLICATING ©ING SUPPLIES $185.10 Admin GENERAL TOSHIBA AMERICA BUSINESS SO DUPLICATING ©ING SUPPLIES $356.68 Police GENERAL TOSHIBA AMERICA BUSINESS SO DUPLICATING ©ING SUPPLIES $278.25 PW -Engineering GENERAL TOSHIBA AMERICA BUSINESS SO DUPLICATING ©ING SUPPLIES $53.51 PW -Streets GENERAL TOSHIBA AMERICA BUSINESS SO DUPLICATING ©ING SUPPLIES $53.49 Parks Operations PARKS TOSHIBA AMERICA BUSINESS SO DUPLICATING ©ING SUPPLIES $127.45 Wastewater WASTEWATER TOSHIBA AMERICA BUSINESS SO DUPLICATING ©ING SUPPLIES $53.51 Water WATER TOSHIBA AMERICA BUSINESS SO DUPLICATING ©ING SUPPLIES $53.51 Vendor Total:$1,161.50 Arena ARENA WEX HEALTH,INC.WEX PAYMENT $5.50 Cable TV CABLE TV WEX HEALTH,INC.WEX PAYMENT $0.41 Fire FIRE &AMBULA WEX HEALTH,INC.WEX PAYMENT $12.65 Ambulance FIRE &AMBULA WEX HEALTH,INC.WEX PAYMENT $56.10 City Clerk GENERAL WEX HEALTH,INC.WEX PAYMENT $10.59 Admin GENERAL WEX HEALTH,INC.WEX PAYMENT $8.25 Finance &Accountin GENERAL WEX HEALTH,INC.WEX PAYMENT $16.50 COMMUNITY DEVE GENERAL WEX HEALTH,INC.WEX PAYMENT $2.75 IT-OPERATIONS GENERAL WEX HEALTH,INC.WEX PAYMENT $8.25 Building Inspections GENERAL WEX HEALTH,INC.WEX PAYMENT $16.50 Code Enforcement GENERAL WEX HEALTH,INC.WEX PAYMENT $2.75 PW -Engineering GENERAL WEX HEALTH,INC.WEX PAYMENT $6.46 PW -Streets GENERAL WEX HEALTH,INC.WEX PAYMENT $14.03 Police GENERAL WEX HEALTH,INC.WEX PAYMENT $101.75 HEDRA HEDRA WEX HEALTH,INC.WEX PAYMENT $4.81 VIII-01 Council Report DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT Historic Preservation HERITAGE PRES WEX HEALTH,INC.WEX PAYMENT $0.69 Hydro HYDRO ELECTRI WEX HEALTH,INC.WEX PAYMENT $1.37 Parks Operations PARKS WEX HEALTH,INC.WEX PAYMENT $27.50 Storm STORM WATER WEX HEALTH,INC.WEX PAYMENT $8.66 Wastewater WASTEWATER WEX HEALTH,INC.WEX PAYMENT $10.04 Water WATER WEX HEALTH,INC.WEX PAYMENT $14.44 Non-Departmental FIRE &AMBULA WEX HEALTH,INC.DEPENDENT CARE FLEXIBLE SPENDI $681.99 Non-Departmental GENERAL WEX HEALTH,INC.DEPENDENT CARE FLEXIBLE SPENDI $2,500.10 Non-Departmental GENERAL WEX HEALTH,INC.DEPENDENT CARE FLEXIBLE SPENDI $1,997.77 Non-Departmental HYDRO ELECTRI WEX HEALTH,INC.DEPENDENT CARE FLEXIBLE SPENDI $15.34 Non-Departmental PARKS WEX HEALTH,INC.DEPENDENT CARE FLEXIBLE SPENDI $625.02 Non-Departmental STORM WATER WEX HEALTH,INC.DEPENDENT CARE FLEXIBLE SPENDI $68.78 Non-Departmental WASTEWATER WEX HEALTH,INC.DEPENDENT CARE FLEXIBLE SPENDI $145.47 Non-Departmental WATER WEX HEALTH,INC.DEPENDENT CARE FLEXIBLE SPENDI $145.47 Vendor Total:$6,509.94 Non-Departmental GENERAL METROPOLITAN LIFE INSURANCE Remittance $271.92 Non-Departmental GENERAL METROPOLITAN LIFE INSURANCE Remittance $6,325.28 Vendor Total:$6,597.20 Non-Departmental GENERAL CIGNA HEALTH &LIFE INSURANC Remittance ($0.08) Non-Departmental GENERAL CIGNA HEALTH &LIFE INSURANC Remittance $593.68 Vendor Total:$593.60 Non-Departmental GENERAL LINCOLN NATIONAL LIFE INSURA Remittance $1,729.11 Vendor Total:$1,729.11 City Clerk GENERAL COLUMN SOFTWARE PBC GENERAL NOTICES &PUBLIC INFO.$380.71 City Clerk GENERAL COLUMN SOFTWARE PBC GENERAL NOTICES &PUBLIC INFO.$111.43 City Clerk GENERAL COLUMN SOFTWARE PBC GENERAL NOTICES &PUBLIC INFO.$103.51 City Clerk GENERAL COLUMN SOFTWARE PBC GENERAL NOTICES &PUBLIC INFO.$237.88 City Clerk GENERAL COLUMN SOFTWARE PBC GENERAL NOTICES &PUBLIC INFO.$83.71 City Clerk GENERAL COLUMN SOFTWARE PBC LEGAL NOTICES -C99040F0 -0029 $83.71 Vendor Total:$1,000.95 Building Inspections GENERAL 1ST NATIONAL PAYMENT SOLUTI BANK/CREDIT CARD FEES $422.48 Vendor Total:$422.48 Ambulance FIRE &AMBULA PAYCOSMOS BANK/CREDIT CARD FEES $25.88 Ambulance FIRE &AMBULA PAYCOSMOS BANK/CREDIT CARD FEES $187.23 VIII-01 Council Report $213.11 DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT Vendor Total: Storm STORM WATER DAKOTA COUNTY ABSTRACT 910 1ST STREET EAST EARNEST FUN $1,000.00 Water WATER DAKOTA COUNTY ABSTRACT BUILDINGS &STRUCTURES $1,044,038. Vendor Total:$1,045,038. Non-Departmental Non-Departmental Non-Departmental GENERAL GENERAL GENERAL STANDARD INSURANCE COMPAN STANDARD INSURANCE COMPAN STANDARD INSURANCE COMPAN Remittance Remittance Remittance $11.77 $1,929.94 $855.60 Vendor Total:$2,797.31 Aquatics AQUATIC CENTE CENTERPOINT ENERGY HEAT $166.06 Arena ARENA CENTERPOINT ENERGY HEAT $5,253.17 Fire FIRE &AMBULA CENTERPOINT ENERGY HEAT $1,282.51 City Hall Building GENERAL CENTERPOINT ENERGY HEAT $0.00 PW Cold Storage Bu GENERAL CENTERPOINT ENERGY HEAT $897.91 Parks Capital GENERAL CENTERPOINT ENERGY HEAT $248.67 Police Building GENERAL CENTERPOINT ENERGY HEAT $59.32 LeDuc LEDUC HISTORI CENTERPOINT ENERGY HEAT $883.61 Parks Operations PARKS CENTERPOINT ENERGY HEAT $311.39 Parks Operations PARKS CENTERPOINT ENERGY HEAT $1,283.40 Wastewater WASTEWATER CENTERPOINT ENERGY HEAT $956.98 Water WATER CENTERPOINT ENERGY HEAT $1,091.24 Treatment Plant WATER CENTERPOINT ENERGY HEAT $546.65 Vendor Total:$12,980.91 IT-OPERATIONS GENERAL VERIZON WIRELESS -VSAT TELEPHONE $2,385.88 IT-OPERATIONS GENERAL VERIZON WIRELESS -VSAT TELEPHONE $1,861.15 Vendor Total:$4,247.03 Aquatics AQUATIC CENTE XCEL ENERGY LIGHT &POWER 51-6960213-7 $200.09 Arena ARENA XCEL ENERGY LIGHT &POWER 51-6960213-7 $14,854.72 Fire FIRE &AMBULA XCEL ENERGY LIGHT &POWER 51-6960213-7 $1,025.15 Police Building GENERAL XCEL ENERGY LIGHT &POWER 51-6960213-7 $2,367.22 Police GENERAL XCEL ENERGY LIGHT &POWER 51-6960213-7 $127.19 PW -Street Lights GENERAL XCEL ENERGY LIGHT &POWER 51-6960213-7 $490.73 PW Cold Storage Bu GENERAL XCEL ENERGY LIGHT &POWER 51-6960213-7 $166.52 PW -Street Lights GENERAL XCEL ENERGY LIGHT &POWER 51-6960213-7 $141.89 City Hall Building GENERAL XCEL ENERGY LIGHT &POWER 51-6960213-7 $1,883.73 Police GENERAL XCEL ENERGY LIGHT &POWER 51-6960213-7 $9.49 VIII-01 Council Report DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT PW -Engineering GENERAL XCEL ENERGY LIGHT &POWER 51-6960213-7 $189.24 PW -Streets GENERAL XCEL ENERGY LIGHT &POWER 51-6960213-7 $946.17 PW -Street Lights GENERAL XCEL ENERGY LIGHT &POWER 51-6960213-7 $15,876.82 Non-Departmental GENERAL XCEL ENERGY LIGHT &POWER 51-6960213-7 ($8,536.46) Non-Departmental GENERAL XCEL ENERGY LIGHT &POWER 51-6960213-7 ($1,101.93) Non-Departmental GENERAL XCEL ENERGY LIGHT &POWER 51-6960213-7 ($5,216.33) Non-Departmental GENERAL XCEL ENERGY LIGHT &POWER 51-6960213-7 ($4,941.07) Hydro HYDRO ELECTRI XCEL ENERGY LIGHT &POWER 51-6960213-7 $7,557.66 LeDuc LEDUC HISTORI XCEL ENERGY LIGHT &POWER 51-6960213-7 $646.10 Parks Operations PARKS XCEL ENERGY LIGHT &POWER 51-6960213-7 $1,891.53 Parks Operations PARKS XCEL ENERGY LIGHT &POWER 51-6960213-7 $827.65 Parks Operations PARKS XCEL ENERGY LIGHT &POWER 51-6960213-7 $258.10 Wastewater WASTEWATER XCEL ENERGY LIGHT &POWER 51-6960213-7 $2,004.31 Water WATER XCEL ENERGY LIGHT &POWER 51-6960213-7 $9,227.24 Treatment Plant WATER XCEL ENERGY LIGHT &POWER 51-6960213-7 $3,578.01 Water WATER XCEL ENERGY LIGHT &POWER 51-6960213-7 $756.94 Water WATER XCEL ENERGY LIGHT &POWER 51-6960213-7 $1,996.35 Vendor Total:$47,227.06 Non-Departmental GENERAL MEDICA/CAPSTONE Remittance $34,267.38 Non-Departmental GENERAL MEDICA/CAPSTONE Remittance $31,816.78 Non-Departmental GENERAL MEDICA/CAPSTONE Remittance $153,326.68 Vendor Total:$219,410.84 GRAND TOTAL:$1,362,795.16 APPROVED BY: APPROVED BY: APPROVED BY: VIII-01 Council Report DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT Safety &Wellness GENERAL CINTAS CORPORATION NO 2 MEDICAL &FIRST AID $95.00 Safety &Wellness GENERAL CINTAS CORPORATION NO 2 MEDICAL &FIRST AID $95.00 Safety &Wellness GENERAL CINTAS CORPORATION NO 2 MEDICAL &FIRST AID $190.00 Vendor Total:$380.00 PW -Streets GENERAL ROAD EQUIPMENT PARTS CENTE REPAIRS &MAINTENANCE -EQUIP $67.08 PW -Streets GENERAL ROAD EQUIPMENT PARTS CENTE MOTOR FUEL &OIL $103.23 PW -Streets GENERAL ROAD EQUIPMENT PARTS CENTE REPAIRS &MAINTENANCE -EQUIP $28.22 PW -Streets GENERAL ROAD EQUIPMENT PARTS CENTE REPAIRS &MAINTENANCE -EQUIP $79.33 Vendor Total:$277.86 Parks Operations PARKS TRI-STATE BOBCAT,INC.REPAIRS &MAINTENANCE -EQUIP $1,343.64 Vendor Total:$1,343.64 Building Inspections GENERAL WILDSIDE GRAPHIX LLC MOTOR VEHICLES $160.00 Vendor Total:$160.00 PW -Streets GENERAL HYDRAULIC COMPONENT REPAIR REPAIRS &MAINTENANCE -EQUIP $510.45 Vendor Total:$510.45 Fire FIRE &AMBULA SHRED-N-GO,INC.MISCELLANEOUS $88.93 Vendor Total:$88.93 Hydro HYDRO ELECTRI AVANT ENERGY,INC.EXPERT &CONSULTANT $220.00 Vendor Total:$220.00 Non-Departmental GENERAL Wl SUPPORT COLLECTIONS TRUS Remittance $92.31 Vendor Total:$92.31 Police GENERAL ANCOM TECHNICAL CENTER,INC.EXPERT &CONSULTANT $33,316.60 Vendor Total:$33,316.60 Debt Service 2024A GO DEBT U.S.BANK FISCAL AGENT FEES $550.00 Vendor Total:$550.00 Police Building GENERAL M JUDGE ELECTRIC LLC 2ND FLOOR HALLWAY LIGHTS $1,247.00 Vendor Total:$1,247.00 Police GENERAL SHRED RIGHT EXPERT &CONSULTANT $18.85 Vendor Total:$18.85 IT-OPERATIONS GENERAL SHI INTERNATIONAL CORP MAINTENANCE CONTRACTS $88.68 Vendor Total:$88.68 PW -Streets GENERAL NAPA AUTO PARTS REPAIRS &MAINTENANCE -EQUIP $5.99 VIII-01 Council Report DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT PW -Streets PW -Streets PW -Streets GENERAL GENERAL GENERAL NAPA AUTO PARTS NAPA AUTO PARTS NAPA AUTO PARTS MOTOR FUEL &OIL MOTOR FUEL &OIL MOTOR FUEL &OIL $35.14 $229.99 $43.23 Vendor Total:$314.35 Ambulance FIRE &AMBULA NAPA AUTO PARTS EQUIPMENT PARTS $74.40 Vendor Total:$74.40 City Hall Building GENERAL BDI BELTS $53.05 City Hall Building GENERAL BDI BELT AND SHEAVE $62.02 General Facility Mai GENERAL BDI BELT AND SHEAVE $323.42 Vendor Total:$438.49 Finance &Accountin GENERAL BERGANKDV LTD AUDITING &ACCOUNTING FEES $4,000.00 Vendor Total:$4,ooo.oo Fire FIRE &AMBULA COLE PAPERS,INC.CLEANING SUPPLIES $401.57 Vendor Total:$401.57 Parks Operations PARKS MIDDLETOWN CREATIVE GENERAL NOTICES &PUBLIC INFO $331.25 Vendor Total:$331.25 Ambulance FIRE &AMBULA McKesson medical-surgical MEDICAL &FIRST AID $277.69 Vendor Total:$277.69 PW Cold Storage Bu GENERAL SUNBELT RENTALS,INC SCRUBBER RENTAL $606.96 Vendor Total:$606.96 Police GENERAL MARIE RIDGEWAY LICSW LLC EXPERT &CONSULTANT $730.00 Vendor Total:$730.00 Police GENERAL GUARDIAN SUPPLY LLC CLOTHING &BADGES -FREEMAN-DEN $204.97 Vendor Total:$204.97 Human Resources GENERAL MINNESOTA OCCUPATIONAL HEA TESTING SERVICES $584.00 Vendor Total:$584.00 Fire FIRE &AMBULA HEALTH STRATEGIES MISCELLANEOUS $160.00 Vendor Total:$160.00 Building Inspections GENERAL KLETSCHKA INSPECTIONS,LLC ELECTRICAL INSPECTIONS DONE APR $2,924.00 Vendor Total:$2,924.00 Non-Departmental GENERAL USS MN V MT LLC SOLAR GARDEN -HUBERS $9,716.31 Vendor Total:$9,716.31 VIII-01 Council Report DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT Police GENERAL LRG TECHNOLOGIES,LLC EXPERT &CONSULTANT $720.00 Vendor Total:$720.00 Wastewater WASTEWATER WINCAN,LLC REPAIRS &MAINT-LINES $5,300.00 Vendor Total:$5,300.00 Non-Departmental GENERAL USS MN VII MT LLC SOLAR GARDEN -WILDCAT $1,294.85 Non-Departmental GENERAL USS MN VII MT LLC SOLAR GARDEN -WILDCAT $5,806.09 Vendor Total:$7,100.94 Police GENERAL HOLIDAY STATIONSTORES LLC REPAIRS &MAINTENANCE -VEHICLE $92.00 Vendor Total:$92.00 Aquatics AQUATIC CENTE TOTAL MECHANICAL SERVICES,1 REPAIRS &MAINTENANCE -bldg $2,269.20 Vendor Total:$2,269.20 Water WATER LARKIN HOFFMAN DALY &LINDG EXPERT &CONSULTANT $603.50 Vendor Total:$603.50 PW -Streets GENERAL POMP'S TIRE SERVICE,INC.REPAIRS &MAINTENANCE -EQUIP $1,290.48 Vendor Total:$1,290.48 IT-OPERATIONS GENERAL DAKOTA COUNTY FINANCE DP/COMPUTER/INTERNET FEES $250.00 Fire FIRE &AMBULA DAKOTA COUNTY FINANCE MAR 25 FUEL $1,949.76 Ambulance FIRE &AMBULA DAKOTA COUNTY FINANCE MAR 25 FUEL $762.97 General Facility Mai GENERAL DAKOTA COUNTY FINANCE MAR 25 FUEL $278.47 Police GENERAL DAKOTA COUNTY FINANCE MAR 25 FUEL $3,977.33 Building Inspections GENERAL DAKOTA COUNTY FINANCE MAR 25 FUEL $171.47 PW -Streets GENERAL DAKOTA COUNTY FINANCE MAR 25 FUEL $3,448.09 PW -Engineering GENERAL DAKOTA COUNTY FINANCE MAR 25 FUEL $42.98 Water WATER DAKOTA COUNTY FINANCE MAR 25 FUEL $807.85 Vendor Total:$11,688.92 PW -Streets GENERAL ROCK OIL REFINING INC.MOTOR FUEL &OIL $195.00 Vendor Total:$195.00 Non-Departmental PARKS MANSFIELD SERVICE PARTNERS FUEL INVENTORY $2,861.62 Vendor Total:$2,861.62 Parks Operations PARKS HA LIFTING SERVICES,INC REPAIRS &MAINTENANCE -EQUIP $569.25 Vendor Total:$569.25 Non-Departmental TIF9BLOCK28 ALEXANDER'S MOBILITY SERVICE other professional services $4,838.36 VIII-01 Council Report Non-Departmental TIF 9 BLOCK 28 ALEXANDER'S MOBILITY SERVICE OTHER PROFESSIONAL SERVICES $6,005.00 DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT Vendor Total:$10,843.36 Non-Departmental TIF 9 BLOCK 28 BEARSON,JAMES A.OTHER PROFESSIONAL SERVICES $9,450.00 Vendor Total:$,9,450.00 Non-Departmental TIF9 BLOCK28 ALL STAR ROLLOFF INC OTHER PROFESSIONAL SERVICES $483.91 Non-Departmental TIF 9 BLOCK 28 ALL STAR ROLLOFF INC OTHER PROFESSIONAL SERVICES $392.00 Vendor Total:$875.91 Parks Operations PARKS BARR ENGINEERING CO.MISS RIVER BANK EROSION $885.30 Vendor Total:$885.30 Ambulance FIRE &AMBULA BOUND TREE MEDICAL LLC MEDICAL &FIRST AID $515.53 Vendor Total:$515.53 PW -Streets GENERAL JEFFREY SHOEMAKER UPKEEP OF GROUNDS $75.00 Vendor Total:$75.00 Police GENERAL DAKOTA COUNTY TECH COLLEGE CONFERENCE &SCHOOLS $900.00 Police GENERAL DAKOTA COUNTY TECH COLLEGE CONFERENCE &SCHOOLS $900.00 Vendor Total:$1,800.00 Police GENERAL DAKOTA ELECTRIC ASSN LIGHT &POWER $19.52 Wastewater WASTEWATER DAKOTA ELECTRIC ASSN LIGHT &POWER $95.10 Wastewater WASTEWATER DAKOTA ELECTRIC ASSN LIGHT &POWER $136.64 Water WATER DAKOTA ELECTRIC ASSN LIGHT &POWER $89.50 Vendor Total:$340.76 IT-OPERATIONS GENERAL DELL DIRECT SALES L.P.2025 DEPLOYMENT -2 MICRO COMPU $960.01 IT-OPERATIONS GENERAL DELL DIRECT SALES L.P.2025 DEPLOYMENT -2 MICRO COMPU $930.01 Vendor Total:$1,890.02 PW Cold Storage Bu GENERAL ECOLAB PEST ELIMINATION DIVIS PEST CONTROL $101.76 Police Building GENERAL ECOLAB PEST ELIMINATION DIVIS PEST CONTROL $109.02 Parks Operations PARKS ECOLAB PEST ELIMINATION DIVIS PEST CONTROL $132.50 Vendor Total:$343.28 Parks Operations PARKS GERTEN GREENHOUSES INC.LANDSCAPING MATERIALS $119.93 Vendor Total:$119.93 City Hall Building GENERAL GOODIN CO.AUTO AIR VENTS $414.42 Vendor Total:$414.42 VIII-01 Council Report DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT PW Building GENERAL W.W.GRAINGER,INC.FILTERS $68.52 City Hall Building GENERAL W.W.GRAINGER,INC.FILTER CLIPS $87.00 Police Building GENERAL W.W.GRAINGER,INC.FILTER CLIPS $15.69 Vendor Total:$171.21 Storm Wastewater Water Water STORM WATER WASTEWATER WATER WATER GRAPHIC DESIGN GRAPHIC DESIGN GRAPHIC DESIGN GRAPHIC DESIGN UTILITY BILL STATEMENTS UTILITY BILL STATEMENTS UTILITY BILL STATEMENTS UTILITY BILL STATEMENTS -APRIL $303.66 -APRIL $303.67 -APRIL $303.67 -APRIL $1,608.89 Vendor Total:$2,519.89 Arena ARENA HILLYARD INC CLEANING SUPPLIES $168.42 Vendor Total:$168.42 Fire FIRE &AMBULA MACQUEEN EQUIPMENT,INC.CLOTHING &BADGES $611.70 Fire FIRE &AMBULA MACQUEEN EQUIPMENT,INC.CLOTHING &BADGES $8,672.40 Vendor Total:$9,284.10 Non-Departmental GENERAL METROPOLITAN COUNCIL ENVIR SAC APRIL 2025 $27,061.65 Wastewater WASTEWATER METROPOLITAN COUNCIL ENVIR METRO WASTE CONTROL COMMISSION $151,199.18 Vendor Total:$178,260.83 Police Building GENERAL MN DEPT LABOR &INDUSTRY ANNUAL OPERATING PERMIT ELEVATO $100.00 City Hall Building GENERAL MN DEPT LABOR &INDUSTRY ANNUAL OPERATING PERMIT ELEVATO $100.00 Vendor Total:$200.00 Water WATER PINE BEND PAVING,INC.REPAIRS &MAINT-LINES $583.04 Vendor Total:$583.04 PARKS &RECREA PARKS SHERWIN-WILLIAMS OTHER GENERAL SUPPLIES $13.85 Vendor Total:$13.85 Arena ARENA SYSCO,MINNESOTA CONCESSION SUPPLIES $606.00 Arena ARENA SYSCO,MINNESOTA CONCESSSION SUPPLIES $785.93 Vendor Total:$1,391.93 General Facility Mai GENERAL TERRYS HARDWARE,INC.OTHER GENERAL SUPPLIES $31.09 General Facility Mai GENERAL TERRYS HARDWARE,INC.STEEL POSTS $11.58 Police Building GENERAL TERRYS HARDWARE,INC.REFLECTIVE NUMBERS AND ISCREWS $25.19 General Facility Mai GENERAL TERRYS HARDWARE,INC.ANTI SEIZE $9.79 General Facility Mai GENERAL TERRYS HARDWARE,INC.HOOKS AND TWIST TIES $24.42 Vendor Total:$102.07 VIII-01 Council Report DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT Storm STORM WATER VERMILLION ELEVATOR INC UPKEEP OF GROUNDS $188.75 Vendor Total:$188.75 Arena ARENA VIKING AUTOMATIC SPRINKLER REPAIRS &MAINTENANCE -EQUIP $680.00 City Hall Building GENERAL VIKING AUTOMATIC SPRINKLER ANNAUL INSPECTION $1,125.00 Police Building GENERAL VIKING AUTOMATIC SPRINKLER ANNAUL INSPECTION $680.00 PW Building GENERAL VIKING AUTOMATIC SPRINKLER ANNAUL INSPECTION $1,125.00 PW Cold Storage Bu GENERAL VIKING AUTOMATIC SPRINKLER ANNAUL INSPECTION $680.00 Fire Building GENERAL VIKING AUTOMATIC SPRINKLER ANNAUL INSPECTION $445.00 Parks Operations PARKS VIKING AUTOMATIC SPRINKLER REPAIRS &MAINTENANCE -BLDG $445.00 Vendor Total:$5,180.00 Ambulance FIRE &AMBULA ZOLL MEDICAL CORP MEDICAL &FIRST AID $225.00 Vendor Total:$225.00 Non-Departmental WATER STEIN JACOB Overpayment $28.00 Non-Departmental WATER NEIRBO HOLDINGS LLC Overpayment $55.59 Non-Departmental WATER SULLIVAN THOMAS/PAM Overpayment $23.23 Non-Departmental WATER ARONSON,CHRISTIAN Overpayment $61.84 Non-Departmental WATER VICENCIO CARLOS VIL Overpayment $51.80 Non-Departmental WATER ANDREW J TEMPEL Overpayment $5.52 Vendor Total:$225.98 GRAND TOTAL:$317,817.80 APPROVED BY: APPROVED BY: APPROVED BY: VIII-01 Council Report DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT Parks Operations PARKS O'REILLY AUTOMOTIVE REPAIRS &MAINTENANCE -VEHICLE $58.87 Vendor Total:$58.87 Parks Operations PARKS CINTAS CORPORATION NO 2 REPAIRS &MAINTENANCE -BLDG $86.87 Parks Operations PARKS CINTAS CORPORATION NO 2 REPAIRS &MAINTENANCE -BLDG $130.75 Water WATER CINTAS CORPORATION NO 2 OTHER GENERAL SUPPLIES $68.99 Vendor Total:$286.61 IT-OPERATIONS GENERAL OFFICE OF MN.IT SERVICES DP/COMPUTER/INTERNET FEES $572.51 Vendor Total:$572.51 PW -Streets GENERAL ROAD EQUIPMENT PARTS CENTE MOTOR FUEL &OIL $90.33 PW -Streets GENERAL ROAD EQUIPMENT PARTS CENTE REPAIRS &MAINTENANCE -EQUIP $12.22 PW -Streets GENERAL ROAD EQUIPMENT PARTS CENTE MOTOR FUEL &OIL $35.02 Wastewater WASTEWATER ROAD EQUIPMENT PARTS CENTE MOTOR FUEL &OIL $3.39 Vendor Total:$140.96 Aquatics AQUATIC CENTE BRIKK MECHANICAL LLC.REPAIRS &MAINTENANCE -BLDG $600.00 Parks Operations PARKS BRIKK MECHANICAL LLC.REPAIRS &MAINTENANCE -BLDG $400.00 Vendor Total:$1,000.00 Hydro HYDRO ELECTRI PREMIUM WATERS,INC.OTHER GENERAL SUPPLIES $14.00 Hydro HYDRO ELECTRI PREMIUM WATERS,INC.OTHER GENERAL SUPPLIES $14.00 Vendor Total:$28.00 Admin GENERAL INNOVATIVE OFFICE SOLUTIONS OFFICE SUPPLIES $51.79 Vendor Total:$51.79 Parks Operations PARKS CITY OF ROSEMOUNT EXPERT &CONSULTANT $8,922.50 Parks Operations PARKS CITY OF ROSEMOUNT EXPERT &CONSULTANT $8,922.50 Vendor Total:$17,845.00 Water WATER BAUER SERVICES REPAIRS &MAINT-LINES $7,895.00 Vendor Total:$7,895.00 Parks Operations PARKS SCHLOMKA'S PORTABLE RESTRO RENTAL/LEASE EXPENSE $3,565.00 Vendor Total:$3,565.00 Police GENERAL NET TRANSCRIPTS,INC.EXPERT &CONSULTANT #24900006 $81.03 Vendor Total:$81.03 General Facility Mai GENERAL HOMETOWN ACE HARDWARE SAWZALL AND RATCHET $308.00 Parks Operations PARKS HOMETOWN ACE HARDWARE SMALL TOOLS &EQUIPMENT $40.14 Parks Operations PARKS HOMETOWN ACE HARDWARE UPKEEP OF GROUNDS $57.44 VIII-01 Council Report DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT Parks Operations PARKS HOMETOWN ACE HARDWARE UPKEEP OF GROUNDS $40.07 Parks Operations PARKS HOMETOWN ACE HARDWARE SMALL TOOLS &EQUIPMENT $102.29 Parks Operations PARKS HOMETOWN ACE HARDWARE SMALL TOOLS &EQUIPMENT $130.19 Parks Operations PARKS HOMETOWN ACE HARDWARE OTHER GENERAL SUPPLIES $14.87 Wastewater WASTEWATER HOMETOWN ACE HARDWARE SMALL TOOLS &EQUIPMENT $92.98 Water WATER HOMETOWN ACE HARDWARE REPAIRS &MAINT-LINES $3.30 Vendor Total:$789.28 PW -Streets GENERAL NAPA AUTO PARTS REPAIRS &MAINTENANCE -EQUIP $28.99 Vendor Total:$28.99 Water WATER CORE &MAIN LP REPAIRS &MAINT-LINES $207.42 Vendor Total:$207.42 Legal GENERAL CAMPBELL KNUTSON P.A.LEGAL FEES $15,108.45 Vendor Total:$15,108.45 Parks Operations PARKS NAPA AUTO PARTS REPAIRS &MAINTENANCE -EQUIP $96.78 Parks Operations PARKS NAPA AUTO PARTS REPAIRS &MAINTENANCE -EQUIP $23.47 Parks Operations PARKS NAPA AUTO PARTS REPAIRS &MAINTENANCE -EQUIP $155.28 Vendor Total:$275.53 Police GENERAL GUARDIAN SUPPLY LLC CLOTHING &BADGES $59.99 Police GENERAL GUARDIAN SUPPLY LLC CLOTHING &BADGES $459.94 Vendor Total:$519.93 Fire FIRE &AMBULA EXPERT BILLING,LLC EXPERT &CONSULTANT $2,293.60 Vendor Total:$2,293.60 Ambulance FIRE &AMBULA DANIELS HEALTH MEDICAL &FIRST AID $211.28 Vendor Total:$211.28 Parks Operations PARKS MIDWEST MACHINERY CO REPAIRS &MAINTENANCE -EQUIP $448.00 Vendor Total:$448.00 PW -Street Lights GENERAL VAN METER INC REPAIRS &MAINTENANCE -EQUIP ($134.29) Non-Departmental TIF9 BLOCK 28 VAN METER INC OTHER PROFESSIONAL SERVICES $67.14 Vendor Total:($67.15) Human Resources GENERAL ABDO LLP OTHER PROFESSIONAL SERVICES $425.00 Vendor Total:$425.00 IT-FINANCE GENERAL BS &A SOFTWARE MAINTENANCE CONTRACTS $2,500.00 IT-FINANCE GENERAL BS &A SOFTWARE MAINTENANCE CONTRACTS $60,775.00 VIII-01 Council Report DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT Vendor Total:$63,275.00 PW -Streets GENERAL POMP'S TIRE SERVICE,INC.REPAIRS &MAINTENANCE -EQUIP $601.90 Vendor Total:$601.90 PW -Streets GENERAL HI-LINE ELECTRIC COMPANY,INC.REPAIRS &MAINTENANCE -EQUIP $24.80 Vendor Total:$24.80 Police GENERAL DAKOTA COUNTY FINANCE REPAIRS &MAINTENANCE -VEHICLE $4,590.89 Vendor Total:$4,590.89 Arena ARENA INBYLT,LLC ARENA REFRIGERATION PAY APP #18 $148,526.19 Vendor Total:$148,526.19 City Clerk GENERAL DAKOTA AWARDS &ENGRAVING CHAMBERS NAME PLATES $535.50 Vendor Total:$535.50 Parks Capital PARKS CAPITAL ASHWILL COMPANIES LAKE REBECCA LCCMR PROJECT PAY $64,637.08 Vendor Total:$64,637.08 Storm STORM WATER THOMAS A.OLSON CONTRACTORS &CONSTRUCTION $68,290.00 Vendor Total:$68,290.00 PW -Streets CAPITAL PROJE EMC CONCRETE CONTRACTORS &CONSTRUCTION $4,500.00 Vendor Total:$4,500.00 Parks Operations PARKS ANDERSEN,EARL F.SIGN/SIGN REPAIR MATERIALS $1,440.00 Vendor Total:$1,440.00 Ambulance FIRE &AMBULA BOUND TREE MEDICAL LLC MEDICAL &FIRST AID $1,052.56 Vendor Total:$1,052.56 Parks Operations PARKS CHEMSEARCH MOTOR FUEL &OIL $1,371.20 Vendor Total:$1,371.20 Ambulance FIRE &AMBULA MEDICA REFUNDS-AMBULANCE $1,691.00 Ambulance FIRE &AMBULA DANIEL/SANDRA BENHAM REFUNDS-AMBULANCE $30.00 Vendor Total:$1,721.00 PW -Street Lights GENERAL DAKOTA ELECTRIC ASSN LIGHT &POWER $3,371.55 Vendor Total:$3,371.55 Fire Building GENERAL ECOLAB PEST ELIMINATION DIVIS PEST CONTROL $91.83 PW Building GENERAL ECOLAB PEST ELIMINATION DIVIS PEST CONTROL $132.50 City Hall Building GENERAL ECOLAB PEST ELIMINATION DIVIS PEST CONTROL $173.70 VIII-01 Council Report DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT LeDuc LEDUC HISTORI ECOLAB PEST ELIMINATION DIVIS PEST CONTROL $150.44 Vendor Total:$548.47 Water WATER GOPHER STATE ONE-CALL INC REPAIRS &MAINT-LINES $392.85 Vendor Total:$392.85 Police Building GENERAL W.W.GRAINGER,INC.OTHER GENERAL SUPPLIES $210.00 General Facility Mai GENERAL W.W.GRAINGER,INC.OTHER GENERAL SUPPLIES $78.57 PW Building GENERAL W.W.GRAINGER,INC.FLUSH VALVE $210.10 General Facility Mai GENERAL W.W.GRAINGER,INC.TOILET SEATS $28.18 Police Building GENERAL W.W.GRAINGER,INC.TOILET SEATS $234.20 Aquatics AQUATIC CENTE W.W.GRAINGER,INC.PLUMBING PARTS $22.28 Police Building GENERAL W.W.GRAINGER,INC.PLUMBING PARTS $46.21 Water WATER W.W.GRAINGER,INC.REPAIRS &MAINT-LINES $5.03 Water WATER W.W.GRAINGER,INC.REPAIRS &MAINT-LINES $71.10 Water WATER W.W.GRAINGER,INC.REPAIRS &MAINT-LINES $767.71 Vendor Total:$1,673.38 Non-Departmental GENERAL HASTINGS AREA CHAMBER/COM LODGING TAX PAYABLE $5,554.94 Vendor Total:$5,554.94 Ambulance FIRE &AMBULA HEALTH PARTNERS REFUNDS-AMBULANCE $720.18 Vendor Total:$720.18 Parks Capital GENERAL HASTINGS SCHOOL DISTRICT #20 RENTAL-BUILDINGS $2,500.00 Vendor Total:$2,500.00 Council GENERAL LEAGUE OF MN CITIES CONFERENCE &SCHOOLS $275.00 Vendor Total:$275.00 INSURANCE FUND INSURANCE FU LEAGUE OF MN CITIES INS TRST INSURANCE -WORKERS COMP $33,641.00 Vendor Total:$33,641.00 Non-Departmental TIF 9 BLOCK 28 CENTERPOINT ENERGY OTHER PROFESSIONAL SERVICES $26.79 Non-Departmental TIF9 BLOCK 28 CENTERPOINT ENERGY OTHER PROFESSIONAL SERVICES $29.59 Vendor Total:$56.38 Water WATER NINE EAGLES PROMOTIONS CLOTHING &BADGES $126.00 Vendor Total:$126.00 PW -Streets GENERAL COMPASS MINERALS AMERICA,1 CHEMICALS &CHEMICAL PRODUCTS $27,093.87 PW -Streets GENERAL COMPASS MINERALS AMERICA,1 CHEMICALS &CHEMICAL PRODUCTS $2,492.97 Vendor Total:$29,586.84 VIII-01 Council Report DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT Water WATER PINE BEND PAVING,INC.REPAIRS &MAINT-LINES $124.62 Vendor Total:$124.62 Ambulance FIRE &AMBULA LINDE GAS &EQUIPMENT INC.CHEMICALS &CHEMICAL PRODUCTS $248.15 Ambulance FIRE &AMBULA LINDE GAS &EQUIPMENT INC.CHEMICALS &CHEMICAL PRODUCTS $248.15 Vendor Total:$496.30 Forestry GENERAL RIVERTOWN TREE SERVICE LLC 2013 MAPLE STREET $1,086.75 Forestry GENERAL RIVERTOWN TREE SERVICE LLC 2013 MAPLE STREET $607.50 Forestry GENERAL RIVERTOWN TREE SERVICE LLC 724 5TH ST W $1,699.25 Forestry GENERAL RIVERTOWN TREE SERVICE LLC 724 5TH ST W $2,126.25 Forestry GENERAL RIVERTOWN TREE SERVICE LLC 724 5TH ST W $752.25 Forestry GENERAL RIVERTOWN TREE SERVICE LLC 1951 FOREST ST $1,588.75 Forestry GENERAL RIVERTOWN TREE SERVICE LLC 1951 FOREST ST $1,039.50 PW -Streets CAPITAL PROJE RIVERTOWN TREE SERVICE LLC 1101 PARK LANE $1,653.75 Forestry GENERAL RIVERTOWN TREE SERVICE LLC 1101 PARK LANE $708.00 Forestry GENERAL RIVERTOWN TREE SERVICE LLC 1101 PARK LANE $531.00 Forestry GENERAL RIVERTOWN TREE SERVICE LLC 1101 PARK LANE $3,213.00 Forestry GENERAL RIVERTOWN TREE SERVICE LLC 1101 PARK LANE $531.00 Forestry GENERAL RIVERTOWN TREE SERVICE LLC 1101 PARK LANE $2,079.75 Forestry GENERAL RIVERTOWN TREE SERVICE LLC 1101 PARK LANE $1,039.50 Forestry GENERAL RIVERTOWN TREE SERVICE LLC 1101 PARK LANE $1,788.75 Vendor Total:$20,445.00 Police GENERAL SOUTH EAST TOWING OF HASTIN RENTAL-OTHER EQUIPMENT-LEASE $195.00 Vendor Total:$195.00 Non-Departmental TIF9 BLOCK 28 SRF CONSULTING GROUP INC OTHER PROFESSIONAL SERVICES $430.74 Vendor Total:$430.74 PW -Streets GENERAL TERRYS HARDWARE,INC.MOTOR FUEL &OIL $33.00 General Facility Mai GENERAL TERRYS HARDWARE,INC.REPAIRS &MAINTENANCE -EQUIP $10.99 City Hall Building GENERAL TERRYS HARDWARE,INC.REPAIRS &MAINTENANCE -EQUIP $60.54 General Facility Mai GENERAL TERRYS HARDWARE,INC.OTHER GENERAL SUPPLIES $11.58 Hydro HYDRO ELECTRI TERRYS HARDWARE,INC.REPAIRS &MAINTENANCE -EQUIP $35.94 Parks Operations PARKS TERRYS HARDWARE,INC.REPAIRS &MAINTENANCE -EQUIP $2.99 Parks Operations PARKS TERRYS HARDWARE,INC.UPKEEP OF GROUNDS $448.00 Parks Operations PARKS TERRYS HARDWARE,INC.UPKEEP OF GROUNDS $74.99 Wastewater WASTEWATER TERRYS HARDWARE,INC.REPAIRS &MAINT-LINES $14.28 VIII-01 Council Report GRAND TOTAL:$514,584.24 Vendor Total:$239.67 DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT Vendor Total:$692.31 PW -Streets GENERAL NUSS TRUCK &EQUIPMENT REPAIRS &MAINTENANCE -EQUIP ($66.22) PW -Streets GENERAL NUSS TRUCK &EQUIPMENT REPAIRS &MAINTENANCE -EQUIP $135.50 Vendor Total:$69.28 Police Building GENERAL VIKING ELECTRIC SUPPLY CREDIT FOR FIXTURE CABLES ($422.10) City Hall Building GENERAL VIKING ELECTRIC SUPPLY LIGHTING AND PARTS FOR BASMENT $1,113.51 Police Building GENERAL VIKING ELECTRIC SUPPLY CABLES FOR LIGHTS $422.10 Vendor Total:$1,113.51 Ambulance FIRE &AMBULA ZOLL MEDICAL CORP MEDICAL &FIRST AID $161.03 Ambulance FIRE &AMBULA ZOLL MEDICAL CORP MEDICAL &FIRST AID $78.64 APPROVED BY: APPROVED BY: APPROVED BY: VIII-01 City Council Memorandum To: Mayor Fasbender & City Councilmembers From:Emily King, Deputy City Clerk Date: May 19, 2025 Item: Approve New Massage Therapist License for Linda Kirkpatrick and Jennifer Garlough Council Action Requested: Adopt the attached resolution approving the New Massage Therapist License for Linda Kirkpatrick and Jennifer Garlough. Background Information: City Code Chapter 116 requires that massage therapists practicing within the City of Hastings be licensed annually. The licensing period for a massage therapist is January 1 to December 31.The requested licenses will be active following approval and valid until December 31, 2025. The City has received and reviewed the applications for new massage therapist licenses. Approvals and issuance of licenses are contingent upon the City receiving all license fees. All required documents have been received and a criminal history background investigation conducted by the Hastings Police Department has been completed. Financial Impact: License revenue is included in the budget. Advisory Commission Discussion: N/A Council Committee Discussion: N/A Attachments: •Resolution VIII-02 CITY OF HASTINGS DAKOTA COUNTY RESOLUTION _______________ A RESOLUTION APPROVING A NEW MASSAGE THERAPIST LICENSE FOR LINDA KIRKPATRICK AND JENNIFER GARLOUGH WHEREAS,the City has received and reviewed Ms. Kirkpatrick’s and Ms. Garlough’s applications for new massage therapist licenses; and WHEREAS,approval and issuance of licenses are contingent upon the City receiving license fees, required documents, and completion of a criminal history background investigation conducted by the Hastings Police Department. NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Hastings, Minnesota that the new massage therapist licenses for Linda Kirkpatrick and Jennifer Garlough are approved. Adopted on this 19th day of May, 2025. _______________________________ Mary D. Fasbender, Mayor Attest: _____________________________ Kelly Murtaugh, City Clerk VIII-02 City Council Memorandum To:Mayor Fasbender & City Councilmembers From:Emily King, Deputy City Clerk Date:March 19, 2025 Item:Approve One-Day Temporary Gambling Permit for Hastings Football Connections Council Action Requested: Approve the attached resolution allowing the one-day temporary gambling permit for Hastings Football Connections. Background Information: Hastings Football Connections submitted an application for a one-day temporary gambling permit to hold a fundraising raffle on October 9, 2025. Financial Impact: The associated fee has been paid. Advisory Commission Discussion: N/A Council Committee Discussion: N/A Attachments: •Resolution VIII-03 CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION ________________ RESOLUTION APPROVING THE APPLICATION BY HASTINGS FOOTBALL CONNECTIONS FOR A TEMPORARY ONE-DAY GAMBLING PERMIT WHEREAS, the Hastings Football Connections has presented an application to the City of Hastings for a one-day temporary gambling permit on October 9, 2025 to be held in the City; and; WHEREAS, the Minnesota Alcohol and Gambling Enforcement Division requires a resolution be passed to approve this request; and WHEREAS, an application for a one-day temporary gambling permit has been presented; WHEREAS, the required fee of $25.00 has been paid. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hastings that the Mayor and City Clerk are authorized and directed to sign this resolution and forward to the appropriate agency, showing the approval of this application. Adopted on this 19th day of May, 2025. ATTEST: ____________________________ Mary D. Fasbender, Mayor ____________________________ Kelly Murtaugh, City Clerk VIII-03 City Council Memorandum To: Mayor Fasbender & City Council Members From:David D. Wilske, Chief of Police Date:May 19th, 2025 Item:Opioid Settlement Funds from Dakota County Council Action Requested: Accept Opioid Settlement Funds from Dakota County in the amount of $32,285. Background Information: The City of Hastings opted to join the National Opioid Settlement Funding on March 18th, 2024. These funds went directly to Dakota County since the City of Hastings population did not meet the threshold to receive the funding directly. The Dakota County Commissioners allocated a percentage of this funding be returned to cities that did not reach the population threshold. The City of Hastings Police Department is requesting funding in the amount of $32,285 to offset salary costs associated with our Dakota County Drug Task Force Agent that is currently assigned to this position. The Dakota County Drug Task Force is our primary resource to combat the opioid crisis in our community. Financial Impact: Positive Advisory Commission Discussion: None Council Committee Discussion: None Attachments: •Resolution VIII-04 CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION ____________ A RESOLUTION TO RECEIVE FUNDING FROM THE NATIONAL OPIOID SETTLEMENT TO COMBAT THE OPIOID CRISIS, FOR THE HASTINGS POLICE DEPARTMENT WHEREAS,Dakota County and the City of Hastings are governmental units as that term is defined in MN. Stat. § 471.59; and WHEREAS,Dakota County and the City of Hastings entered into a Joint Powers Agreement for the national opioid settlement funds on March 18, 2024;and WHEREAS,the Hastings Police Department will utilize the $32,285, Dakota County received on the City of Hastings behalf for the purpose of assisting with funding the Hastings Police Officer assigned to the Dakota County Drug Task Force; and WHEREAS,the utilization of these funds will directly impact the Hastings Police Departments ability to investigate opioid related crimes within the City of Hastings and on a broader scale NOW, THEREFORE BE IT RESOLVED,by the City Council of the City of Hastings, Minnesota; 1.That the grant funding is accepted and acknowledged with gratitude; and 2.That the City of Hastings is requesting $32,285 designated in the national opioid settlement for the City of Hastings to be received from Dakota County; and 3.That the funding will be utilized to cover salary costs associated with investigating opioid offenses within the Dakota County Drug Task Force Purview. Adopted this 19th day of May 2025, _______________________________ Mary Fasbender, Mayor Attest: _____________________ Kelly Murtaugh, City Clerk VIII-04 City Council Memorandum To: Mayor Fasbender & City Council Members From:David D. Wilske, Chief of Police Date:May 19th, 2025 Item:Donation to Hastings Police Department Council Action Requested: Accept donation of $2,500 from the United Way of Hastings to support our ‘Shop With A Cop’ Event. Background Information: The United Way of Hastings is interested in donating $2,500 to Hastings Police Department to assist with our Shop With a Cop Event. This event allows underprivileged youth in our community the opportunity to shop with an officer and buy Christmas presents for family and loved ones. The money will go towards presents and dinner for the event. Financial Impact: Positive Advisory Commission Discussion: None Council Committee Discussion: None Attachments: •Resolution •Thank You VIII-05 CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION XX-XX-25 A RESOLUTION EXPRESSING ACCEPTANCE OF AND APPRECIATION OF A DONATION TO THE HASTINGS POLICE DEPARTMENT WHEREAS,United Way of Hastings have donated to the Hastings Police Department $2,500; and WHEREAS, this donation will be used to support the ‘Shop With A Cop’ event hosted by Hastings Police; and WHEREAS,the City Council is appreciative of the donation and commends United Way of Hastings for their civic efforts, NOW, THEREFORE BE IT RESOLVED,by the City Council of the City of Hastings, Minnesota; 1.That the donation is accepted and acknowledged with gratitude; and 2.That the donation will be appropriated for the Hastings Police Department as designated; and 3.That the donation will assist the Hastings Police Departments community outreach efforts. Adopted this 19th day of May 2025, _______________________________ Mary Fasbender, Mayor Attest: _____________________ Kelly Murtaugh, City Clerk VIII-05 City Council Memorandum To: Mayor Fasbender & City Council Members From:David D. Wilske, Chief of Police Date:May 19th, 2025 Item:Donation to Hastings Police Department Council Action Requested: Accept donation of $3,800 from Walmart to support our ‘Shop With A Cop’ Event for December 2025. Background Information: Walmart of Hastings is interested in donating $3,800 to Hastings Police Department to assist with our Shop With a Cop Event. This event allows underprivileged youth in our community the opportunity to shop with an officer and buy Christmas presents for family and loved ones. This is a significant increase from last year’s donation and this will allow more children to participate in the event. Financial Impact: Positive Advisory Commission Discussion: None Council Committee Discussion: None Attachments: •Resolution •Thank You VIII-06 CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION XX-XX-25 A RESOLUTION EXPRESSING ACCEPTANCE OF AND APPRECIATION OF A DONATION TO THE HASTINGS POLICE DEPARTMENT WHEREAS,Hastings Walmart have donated to the Hastings Police Department $3,800; and WHEREAS, this donation will be used to support the ‘Shop With A Cop’ event hosted by Hastings Police; and WHEREAS,the City Council is appreciative of the donation and commends Hastings Walmart for her civic efforts, NOW, THEREFORE BE IT RESOLVED,by the City Council of the City of Hastings, Minnesota; 1.That the donation is accepted and acknowledged with gratitude; and 2.That the donation will be appropriated for the Hastings Police Department as designated; and 3.That the donation will assist the Hastings Police Departments community outreach efforts. Adopted this 19th day of May, 2025, _______________________________ Mary Fasbender, Mayor Attest: _____________________ Kelly Murtaugh, City Clerk VIII-06 City Council Memorandum To: Mayor Fasbender & City Council Members From:John Townsend, Fire Chief Date:May 12, 2025 Item:Accept a Donation from Judd and Jeanne Watson Council Action Requested:Council is asked to accept a donation in the amount of $30.00, made to the fire department,and to adjust the fire donation account #213-2100-5815 in the same amount. Background Information:Judd and Jeanne Watson has made this donation, based on the exceptional and outstanding service they received by Fire Marshal Al Storlie and Fire Inspector Jamie Stevens,to be used towards the current needs of the fire department and ambulance service. Financial Impact:Increase fire donation account by $30.00 Advisory Commission Discussion:N/A Council Committee Discussion:N/A Attachment:Resolution VIII-07 CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION 5-19-25 A RESOLUTION EXPRESSING ACCEPTANCE OF AND APPRECIATION OF DONATIONS TO THE HASTINGS FIRE DEPARTMENT WHEREAS,Judd and Jeanne Watson made a donation to be designated to the fire department; and WHEREAS,the City Council is appreciative of the donation and commends Tina Foster for her civic efforts, NOW, THEREFORE BE IT RESOLVED,by the City Council of the City of Hastings, Minnesota;That the donation is accepted and acknowledged with gratitude; and Adopted this 19th day of May, 2025. ________________________________ Mary Fasbender, Mayor Attest: ____________________________ Kelly Murtaugh, City Clerk City Council Memorandum To:Mayor Fasbender &City Councilm embers From:Jessica Urbach, Parks and Recreation Office Assistant Date:May 19,2025 Item:Accept Donation to the Parks and Recreation Department –Hastings Downtown Business Association Council Action Requested:Council is asked to accept a donation in the amount of $2,500.00, made to the Parks and Recreation Department and has designated that this donation be used for Downtown Planters. Background Information:The Hastings Downtown Business Association has made this donation to be used for Downtown Planters. Financial Impact: Increase the Parks and Recreation donation account by $2,500.00. Advisory Commission Discussion: N/A Council Committee Discussion: N/A Attachments: •Resolution VIII-08 CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION ____________ A RESOLUTION EXPRESSING ACCEPTANCE OF AND APPRECIATION OF A DONATION TO THE PARKS AND RECREATION DEPARTMENT WHEREAS,The Hastings Downtown Business Association has presented to the City Parks & Recreation Department a donation of $2,500.00 and has designated that this donation be used for Downtown Planters; and WHEREAS,the City Council is appreciative of the donation and commends the Hastings Downtown Business Association for its civic efforts, NOW, THEREFORE BE IT RESOLVED,by the City Council of the City of Hastings, Minnesota; 1.That the donation is accepted and acknowledged with gratitude; and 2.That the donation will be appropriated for Downtown Planters; and Adopted this 19th day of May, 2025. ______________________________ Mary D. Fasbender, Mayor ATTEST: ____________________________ Kelly Murtaugh, City Clerk VIII-08 City Council Memorandum To: Mayor Fasbender & City Council Members From:Cody Mathisen –City Engineer Date:May 19, 2025 Item:Easement Agreements for New Sidewalks Along 1st Street COUNCIL ACTION REQUESTED Council is requested to authorize signature on the proposed easements for new public sidewalks along 1st Street West. BACKGROUND INFORMATION As part of the 2025 Neighborhood Infrastructure Improvements Project, a new sidewalk connection will be constructed along the north side of 1st Street West between Pleasant Drive and CSAH 42. To accommodate this improvement, City staff worked collaboratively with Allina Health (formerly Regina Medical Center) and Regina Senior Living to develop a solution that avoids existing site constraints, including the Soldiers and Sailors Cemetery as well as natural gas facilities owned by Centerpoint Energy. The final design required easements in two separate locations, ultimately impacting three parcels owned by Allina Health and Regina Senior Living. These easements will provide the City of Hastings with the permanent access rights necessary for public use and ongoing maintenance of the new sidewalk. Consistent with City Code Sections 90.04 (Ice and Snow on Public Sidewalks) and 90.15 (Street, Sidewalk, and Storm Sewer Improvements), routine sidewalk maintenance such as snow removal will remain the responsibility of the adjacent property owners. These responsibilities have been clearly specified in the attached easement agreements. STAFF RECOMMENDATION Staff recommends that the City Council authorize signatures on the attached easements, establishing permanent access over what will become new public sidewalks along 1st Street East. FINANCIAL IMPACT These easements are being provided to the City by the impacted landowners for a cost of $1.00. ATTACHMENTS •Map of the Proposed Easements •Permanent Sidewalk Easement –Regina Senior Living and Allina Health •Permanent Sidewalk Easement –Regina Senior Living VIII-09 VIII-09 1 PERMANENT SIDEWALK EASEMENT THIS PERMANENT SIDEWALK EASEMENT (“Easement”) is made, granted and conveyed this ______day of _____________________, 2025, by and between Allina Health System (f/k/a Regina Medical Center), a Minnesota Nonprofit Corporation (“Allina”), and Regina Senior Living, a Minnesota Nonprofit Corporation (“Regina Senior Living”) to the City of Hastings, a Minnesota municipal corporation (“City”). PROPERTY DESCRIPTION Allina owns real property in Dakota County, Minnesota legally described on Exhibit A as Parcels 1 and 2 and Regina Senior Living owns real property in Dakota County, Minnesota, legally described on Exhibit A as Parcel 3. Exhibit A is attached hereto and incorporated herein. PERMANENT SIDEWALK EASEMENT DESCRIPTION Allina and Regina Senior Living for and in consideration of One Dollar and other good and valuable consideration, the receipt whereof is hereby acknowledged, do hereby grant and convey to the City, its successors and assigns,forever the following: A permanent nonexclusive easement for sidewalk, trail and right of way purposes and all such purposes ancillary, incident or related thereto, for construction, maintenance, improvement, repair and replacement, and restoration purposes and all such purposes ancillary thereto (“Permanent Easement”), under, over, across, through and upon that real property legally described on Exhibit B and depicted on Exhibit C attached hereto and incorporated herein by reference (“Permanent Easement Area”). The Permanent Easement shall be for use as a pedestrian and non-motorized recreational sidewalk (the “Sidewalk”) which shall include such activities as walking, running, biking, in-line skating, roller skating, skateboarding, the walking of household pets and other forms of similar non-motorized pedestrian use; EXEMPT FROM STATE DEED TAX VIII-09 2 The rights of the City also include the right of the City, its contractors, agents and servants: (a)To enter upon the Permanent Easement Area at all reasonable times for the purposes of construction, reconstruction, inspection, repair, replacement, grading, sloping, and restoration relating to the purposes of the Permanent Easement; and (b)To maintain the Permanent Easement Area, together with the right to excavate and refill ditches or trenches for the location of such sidewalks, retaining walls, streetlights, hydrants,rights-of-way,curb, gutter or other related improvements; and (c)To remove from the Permanent Easement Area trees, brush, herbage, aggregate, undergrowth and other obstructions interfering with the location, construction and maintenance of the sidewalks, retaining walls, streetlights, hydrants,rights-of-way, curb, gutter or other related improvements and to deposit earthen material in and upon the Permanent Easement Area; and (d)To remove or otherwise dispose of all earth or other material excavated from the Permanent Easement Area as the City may deem appropriate. In any instance in which the City exercises its rights under subparagraphs (a), (b), (c) or (d) above, the City agrees to, and shall bear the cost of, promptly returning the Permanent Easement Area to the condition it was in prior to the City exercising its above rights, including without limitation, repairing or replacing curbs and asphalt in Allina and Regina Senior Living’s Driveway (as hereinafter defined) that may have damaged or removed by the City or its employees, agents or contractors during the course of the City’s exercising its rights under subparagraphs (a), (b), (c) or (d) above. Allina and Regina Senior Living shall not interfere with or obstruct the City’s use of the Permanent Easement Area for the purposes identified in this Easement; provided however, that (i) Allina and Regina Senior Living may continue to maintain and, from time to time, improve its existing asphalt driveway located within the Permanent Easement Area (the “Driveway”), and (ii) the Permanent Easement Area may continue to be used by Allina and Regina Senior Living and Allina and Regina Senior Living’s tenants, residents, occupants, employees agents customers, contractors invitees and licensees for access, ingress and egress for the passage of motor vehicles and pedestrians over and across the Permanent Easement Area to and from the Allina and Regina Senior Living’s respective properties. Except to the extent arising from the gross negligence or intentional misconduct of the City, the City shall not be responsible for any costs, expenses, damages, demands, obligations, penalties, attorneys’ fees and losses resulting from any claims, actions, suits, or proceedings based upon a release or threat of release of any hazardous substances, petroleum, pollutants, and contaminants which may have existed on, or which relate to, the Permanent Easement Area or the Allina Property and the Regina Senior Living Property prior to the date hereof. The Sidewalk shall be maintained in a manner that is consistent with Hastings City Code Sections 90.04 (Ice and Snow on Public Sidewalks) and 90.15 (Street, Sidewalk, and Storm Sewer VIII-09 3 Improvements). Except for Allina’s or Regina Senior Living’s gross negligence, the City and its successors shall hold harmless and indemnify Allina and Regina Senior Living, its agents, and its employees, successors and assigns, from and against all loss, costs, damage, actions, suits, judgments and expense, including reasonable attorneys’ fees attributable to, arising out of, or in connection with the use of the Permanent Easement Area by the City, its agents, employees, agents, contractors, successors and assigns, and/or third parties. Nothing contained herein shall be deemed a waiver by the City of any governmental immunity defenses, statutory or otherwise. Further, any and all claims brought by Allina or Regina Senior Living or their successors or assigns, shall be subject to any governmental immunity defenses of the City and the maximum liability limits provided by Minnesota Statutes, Chapter 466. Allina and Regina Senior Living, for themselves, successors and assigns, do hereby warrant to and covenant with the City, its successors and assigns, that they are well seized in fee of their respective properties and the Permanent Easement Area lying within each party’s property and each has good right to grant and convey the Permanent Easement Area to the City. This agreement runs with the land and is binding upon the heirs, successors, executors, administrators and assigns of the parties hereto. This agreement may be executed in any number of counterparts, each of which shall be deemed an original but all of which shall constitute one and the same instrument. [Remainder of this page has been intentionally left blank] VIII-09 4 IN TESTIMONY WHEREOF,the parties have caused this Easement to be executed as of the day and year first above written. CITY: CITY OF HASTINGS By: Mary Fasbender Mayor By: Kelly Murtaugh City Clerk STATE OF MINNESOTA ) ) ss. COUNTY OF DAKOTA ) On this _____ day of _______________, 2025, before me a Notary Public within and for said County, personally appeared Mary Fasbender and Kelly Murtaugh to me personally known, who being each by me duly sworn, each did say that they are respectively the Mayor and the City Clerk of the City of Hastings, the Minnesota municipal corporation named in the foregoing instrument, and that it was signed on behalf of said municipal corporation by authority of its City Council and said Mayor and City Clerk acknowledged said instrument to be the free act and deed of said municipal corporation. Notary Public VIII-09 VIII-09 LANDOWNER: ALLINA HEALTH SYSTEM STATE OF MINNESOTA ) )ss. COUNTY OF /7 g^jK)) The foregoing instrument was acknowledged before me on 22 day of [ 2025,by ,the of Allina Health System,a Minnesota Nonprofit Corporation,named in the foregoing instrument and acknowledged said instrument on behalf of the nonprofit corporation. TONYA KAY WEST-GRAYNotaryPublicStateofMinnesotaMycommissionexpires1/31/2027 5 VIII-09 LANDOWNER: REGINA SENIOR LIVING By: Gerald Carley Its:President STATE OF MINNESOTA COUNTY OF ) )ss. ) The foregoing instrument was acknowledged before me on day of / 2025,by Gerald Carley,the President of Regina Senior Living,a MinnesotaNonprofit Corporation,named in the foregoing instrument and acknowledged said instrument on behalf of the nonprofit corporation. Benedict R WoitNotaryPublicMinnesota This instrument was drafted by and after recording,please return to: Korine L.Land (#262432) LeVander,Gillen &Miller,P.A. 1305 Corporate Center Drive,Suite 300 Eagan,MN 55121 651-451-1831 6 A-1 EXHIBIT A LEGAL DESCRIPTION OF LANDOWNER’S PROPERTY REGINA MEDICAL CENTER/ALLINA PROPERTY (the “Allina Property”) Parcel 1: Lot 1, Block 1, Regina Memorial Addition, Dakota County, Minnesota. PID: 196320001010 Parcel 2: Real property situated in the City of Hastings, County of Dakota, State of Minnesota, legally described as follows: That part of Lot 1, Block 1, REGINA MEMORIAL 3RD ADDITION, Dakota County, Minnesota, which lies northwesterly of the following described line: Commencing at the southeast corner of said Lot 1; thence South 89 degrees 16 minutes 07 seconds West, assumed bearing, along the south line of said Lot 1, a distance of 937.06 feet to the point of beginning of the line to be described; thence North 7 degrees 53 minutes 15 seconds East, a distance of 45.00 feet; thence North 27 degrees 03 minutes 32 seconds East, a distance of 50.00 feet; thence North 48 degrees 09 minutes 26 seconds East, a distance of 44.00 feet; thence North 24 degrees 17 minutes 57 seconds East, a distance of 44.00 feet; thence North 48 degrees 09 minutes 26 seconds East, a distance of 237.85 feet; thence South 41 degrees 47 minutes 09 seconds East, a distance of 53.47 feet; thence North 47 degrees 58 minutes 46 seconds East, a distance of 16.27 feet; thence North 41 degrees 58 minutes 29 seconds West, a distance of 27.59 feet; thence North 48 degrees 03 minutes 07 seconds East, a distance of 60.91 feet; thence North 41 degrees 30 minutes 06 seconds West, a distance of 20.53 feet; thence North 48 degrees 05 minutes 35 seconds East, a distance of 50.50 feet; thence South 68 degrees 43 minutes 09 seconds East, a distance of 56.50 feet; thence North 86 degrees 39 minutes 18 seconds East, a distance of 100.00 feet; thence North 35 degrees 04 minutes 46 seconds East, a distance of 50.00 feet, more or less, to the northeasterly line of said Lot 1 and said line there terminating. PID: 196320201012 REGINA SENIOR LIVING PROPERTY (the “Regina Senior Living Property”) Parcel 3: Real property situated in the City of Hastings, County of Dakota, State of Minnesota, legally described as follows: That part of Lot 1, Block 1, REGINA MEMORIAL 3RD ADDITION, Dakota County, Minnesota, which lies southeasterly of the following described line: Commencing at the southeast corner of said Lot 1; thence South 89 degrees 16 minutes 07 seconds West, assumed bearing, along the south line of said Lot 1, a distance of 937.06 feet to the point of beginning of the line to be described; thence North 7 degrees 53 minutes 15 seconds East, a distance of 45.00 feet; thence North 27 degrees 03 VIII-09 A-2 minutes 32 seconds East, a distance of 50.00 feet thence North 48 degrees 09 minutes 26 seconds East, a distance of 44.00 feet;thence North 24 degrees 17 minutes 57 seconds East a distance of 44.00 feet; thence North 48 degrees 09 minutes 26 seconds East, a distance of 237.85 feet; thence South 41 degrees 47 minutes 09 seconds East, a distance of 53.47 feet; thence North 47 degrees 58 minutes 46 seconds East, a distance of 16.27 feet; thence North 41 degrees 58 minutes 29 seconds West, a distance of 27.59 feet; thence North 48 degrees 03 minutes 07 seconds East, a distance of 60.91 feet; thence North 41 degrees 30 minutes 06 seconds West, a distance of 20.53 feet; thence North 48 degrees 05 minutes 35 seconds East, a distance of 50.50 feet; thence South 68 degrees 43 minutes 09 seconds East, a distance of 56.50 feet; thence North 86 degrees 39 minutes 18 seconds East, a distance of 100.00 feet; thence North 35 degrees 04 minutes 46 seconds East, a distance of 50.00 feet, more or less, to the northeasterly line of said Lot 1 and said line there terminating. PID: 196320201011 VIII-09 B-1 EXHIBIT B LEGAL DESCRIPTION OF THE PERMANENT SIDEWALK EASEMENT A permanent easement for ingress and egress purposes over and across that part of Lot 1, Block 1, Regina Memorial Addition, and Lot 1, Block 1, Regina Memorial 3rd Addition, according to the recorded plats on file and of record in the office of the County Recorder, Dakota County, Minnesota, lying southeasterly, southerly, and southwesterly of the line described as follows: Commencing at the southeast corner of Lot 1, Block 1, Regina Memorial Addition; thence south 89 degrees 33 minutes 40 seconds West, assumed bearing, along the south line of said Lot 1, a distance of 33.51 feet to the point of beginning of the line to be described; thence North 53 degrees 14 minutes 24 seconds East, a distance of 26.50 feet; thence south 89 degrees 59 minutes 07 seconds East, a distance of 101.69 feet; thence south 57 degrees 36 minutes 26 seconds East, a distance of 24.85 feet to the southerly line of Lot 1, Block 1, Regina Memorial Third Addition, and there terminating. Subject to any easements and encumbrances of record. VIII-09 C-1 EXHIBIT C DEPICTION OF THE PERMANENT SIDEWALK EASEMENT VIII-09 EASEMENT5-' 148 PG.324 25OH S89'59907T 101.69 o l POB^ REGINA 1ST STREET WEST O- 32 LULU PER OF SOUTH LINE OF LOT 1, “"BLOCK 1,REGINA MEMORIAL ADDITION SOUTH LINE OF LOT 1, BLOCK 1,REGINA MEMORIAL 3RD ADDITION DRAINAGE AND UTILITY EASEMENT PER PLAT z/bk.7 DEEDS, DRAINAGE AND UTILITY EASEMENT PER PLATMEMORIALADDITION (POC) 2 'S88*49’31 W51.00L-S89’33’40”W 33.51 G N5T14924"E 26.50 S5T56926"E 24.85 r m >rn THE SOUTHEAST CORNER Ye OF LOT 1,BLOCK 1, S88'49’31"W 59.42 -G o'nr’-‘rn?Qo Q4 z LEGEND FOUND MONUMENT PROPOSED EASEMENT AREA 0 30 60 ©MSA CITY OF HASTINGS ALLINA HEALTH SYSTEM,A MINNESOTA NONPROFIT CORPORATION ®INA SENIOR LIVING DAKOTA COUNTY,MN EASEMENT EXHIBIT PROJECT NO. 09174072 2 OF 2 1 PERMANENT SIDEWALK EASEMENT THIS PERMANENT SIDEWALK EASEMENT (“Easement”) is made, granted and conveyed this ______ day of _________, 2025, by and between Regina Senior Living, a Minnesota Nonprofit Corporation (“Landowner”) and the City of Hastings, a Minnesota municipal corporation (“City”). PROPERTY DESCRIPTION Landowner owns real property in Dakota County, Minnesota legally described on Exhibit A, attached hereto and incorporated herein.(the “Landowner’s Property”) PERMANENT SIDEWALK EASEMENT DESCRIPTION The Landowner for and in consideration of One Dollar and other good and valuable consideration, the receipt whereof is hereby acknowledged, does hereby grant and convey to the City, its successors and assigns,forever the following: A permanent nonexclusive easement for sidewalk, trail and right of way purposes and all such purposes ancillary, incident or related thereto, for construction, maintenance, improvement, repair and replacement,and restoration purposes and all such purposes ancillary thereto (“Permanent Easement”), under, over, across, through and upon that real property legally described on Exhibit B and depicted on Exhibit C attached hereto and incorporated herein by reference (“Permanent Easement Area”).The Permanent Easement shall be for use as a pedestrian and non-motorized recreational sidewalk (the “Sidewalk”) which shall include such activities as walking, running, biking, in-line skating, roller skating, skateboarding, the walking of household pets and other forms of similar non-motorized pedestrian use; EXEMPT FROM STATE DEED TAX The rights of the City also include the right of the City, its contractors, agents and servants: VIII-09 2 (a)To enter upon the Permanent Easement Area at all reasonable times for the purposes of construction, reconstruction, inspection, repair, replacement, grading, sloping, and restoration relating to the purposes of the Permanent Easement; and (b)To maintain the Permanent Easement Area, together with the right to excavate and refill ditches or trenches for the location of such sidewalks, retaining walls, streetlights, hydrants,rights-of-way,curb, gutter or other related improvements; and (c)To remove from the Permanent Easement Area trees, brush, herbage, aggregate, undergrowth and other obstructions interfering with the location, construction and maintenance of the sidewalks, retaining walls, streetlights, hydrants,rights-of-way, curb, gutter or other related improvements and to deposit earthen material in and upon the Permanent Easement Area; and (d)To remove or otherwise dispose of all earth or other material excavated from the Permanent Easement Area as the City may deem appropriate. In any instance in which the City exercises its rights under subparagraphs (a), (b), (c) or (d) above, the City agrees to, and shall bear the cost of, promptly returning the Permanent Easement Area to the condition it was in prior to the City exercising its above rights, including without limitation, repairing or replacing Landowner’s existing sidewalks that may have damaged or removed by the City or its employees, agents or contractors during the course of the City’s exercising its rights under subparagraphs (a), (b), (c) or (d) above. Landowner shall not interfere with or obstruct the City’s use of the Permanent Easement Area for the purposes identified in this Easement; provided however, that Landowner may continue to maintain and, from time to time, improve its existing sidewalk from Landlord’s building located within a portion of Permanent Easement Area and may connect said sidewalk to the City’s sidewalk. Except to the extent arising from the gross negligence or intentional misconduct of the City, the City shall not be responsible for any costs, expenses, damages, demands, obligations, penalties, attorneys’fees and losses resulting from any claims, actions, suits, or proceedings based upon a release or threat of release of any hazardous substances, petroleum, pollutants, and contaminants which may have existed on, or which relate to, the Permanent Easement Area or the Landowner’s Property prior to the date hereof. The Sidewalk shall be maintained in a manner that is consistent with Hastings City Code Sections 90.04 (Ice and Snow on Public Sidewalks) and 90.15 (Street, Sidewalk, and Storm Sewer Improvements). Except for Landowner’s gross negligence, the City and its successors shall hold harmless and indemnify Landowner, its agents, and its employees, successors and assigns, from and against all loss, costs, damage, actions, suits, judgments and expense, including reasonable attorneys’ fees attributable to, arising out of, or in connection with the use of the Permanent Easement Area by the City, its agents, employees, agents, contractors, successors and assigns, members of the public and/or other third parties. Nothing contained herein shall be deemed a waiver by the City of any governmental immunity defenses, statutory or otherwise. Further, any and all claims brought by Landowner or its successors VIII-09 3 or assigns, shall be subject to any governmental immunity defenses of the City and the maximum liability limits provided by Minnesota Statutes, Chapter 466. The Landowner, for itself and its successors and assigns, does hereby warrant to and covenant with the City, its successors and assigns, that it is well seized in fee of the Landowner’s Property and the Permanent Easement Area and has good right to grant and convey the Permanent Easement Area to the City. This agreement runs with the land and is binding upon the heirs, successors, executors, administrators and assigns of the parties hereto. This agreement may be executed in any number of counterparts, each of which shall be deemed an original but all of which shall constitute one and the same instrument. [Remainder of this page has been intentionally left blank] VIII-09 4 IN TESTIMONY WHEREOF,the parties have caused this Easement to be executed as of the day and year first above written. CITY: CITY OF HASTINGS By: Mary Fasbender Mayor By: Kelly Murtaugh City Clerk STATE OF MINNESOTA ) ) ss. COUNTY OF DAKOTA ) On this _____ day of _______________, 2025, before me a Notary Public within and for said County, personally appeared Mary Fasbender and Kelly Murtaugh to me personally known, who being each by me duly sworn, each did say that they are respectively the Mayor and the City Clerk of the City of Hastings, the Minnesota municipal corporation named in the foregoing instrument, and that it was signed on behalf of said municipal corporation by authority of its City Council and said Mayor and City Clerk acknowledged said instrument to be the free act and deed of said municipal corporation. Notary Public VIII-09 VIII-09 LANDOWNER: REGINA SENIOR LIVING By: Gerald Carley Its:President STATE OF MINNESOTA COUNTY OF ) )ss. ) The foregoing instrument was acknowledged before me on tv day of npo i 2025,by Gerald Carley,the President of Regina Senior Living,a Minnesota Nonprofit Corporation,named in the foregoing instrument and acknowledged said instrument on behalf of the nonprofit corporation. iiBenedictR WoitNotaryPublicMinnesota‘MyCownis^onExpifes Januaiy 31,2G29 This instrument was drafted by and after recording,please return to: Korine L.Land (#262432) LeVander,Gillen &Miller,P.A. 1305 Corporate Center Drive,Suite 300 Eagan,MN 55121 651-451-1831 5 A-1 EXHIBIT A LEGAL DESCRIPTION OF LANDOWNER’S PROPERTY Real property situated in the City of Hastings, County of Dakota, State of Minnesota, legally described as follows: That part of Lot 1, Block 1, REGINA MEMORIAL 3RD ADDITION, Dakota County, Minnesota, which lies southeasterly of the following described line: Commencing at the southeast corner of said Lot 1; thence South 89 degrees 16 minutes 07 seconds West, assumed bearing, along the south line of said Lot 1, a distance of 937.06 feet to the point of beginning of the line to be described; thence North 7 degrees 53 minutes 15 seconds East, a distance of 45.00 feet; thence North 27 degrees 03 minutes 32 seconds East, a distance of 50.00 feet thence North 48 degrees 09 minutes 26 seconds East, a distance of 44.00 feet thence North 24 degrees 17 minutes 57 seconds East a distance of 44.00 feet; thence North 48 degrees 09 minutes 26 seconds East, a distance of 237.85 feet; thence South 41 degrees 47 minutes 09 seconds East, a distance of 53.47 feet; thence North 47 degrees 58 minutes 46 seconds East, a distance of 16.27 feet; thence North 41 degrees 58 minutes 29 seconds West, a distance of 27.59 feet; thence North 48 degrees 03 minutes 07 seconds East, a distance of 60.91 feet; thence North 41 degrees 30 minutes 06 seconds West, a distance of 20.53 feet; thence North 48 degrees 05 minutes 35 seconds East, a distance of 50.50 feet; thence South 68 degrees 43 minutes 09 seconds East, a distance of 56.50 feet; thence North 86 degrees 39 minutes 18 seconds East, a distance of 100.00 feet; thence North 35 degrees 04 minutes 46 seconds East, a distance of 50.00 feet, more or less, to the northeasterly line of said Lot 1 and said line there terminating. PID: 196320201011 VIII-09 B-1 EXHIBIT B LEGAL DESCRIPTION OF THE PERMANENT EASEMENT A 15 foot wide perpetual easement for sidewalk purposes over and across that part of Lot 1, Block 1, Regina Memorial 3rd Addition, according to the recorded plat on file and of record in the office of the County Recorder, Dakota County, Minnesota, the centerline of which is described as follows: Commencing at the southeast corner of said Lot 1; thence South 88 degrees 49 minutes 31 seconds West, assumed bearing, along the south line of said Lot 1, a distance of 60.21 feet to the point of beginning of the centerline to be described; thence North 36 degrees 29 minutes 31 seconds East, a distance of 29.91 feet; thence North 17 degrees 14 minutes 40 seconds East, a distance of 37.95 feet; thence North 08 degrees 46 minutes 55 seconds West, a distance of 94.36 feet to the northeasterly line of said Lot 1 and there terminating. Subject to any easements and encumbrances of record. VIII-09 C-1 EXHIBIT C DEPICTION OF THE PERMANENT EASEMENT VIII-09 LEGEND FOUND MONUMENT POB- 1ST STREET WEST NORTHEASTERLY LINE OF LOT 1 SOUTH LINE _ OF LOT 1 PROPOSED EASEMENT AREA DRAINAGE AND UTILITY EASEMENT PER PLAT DRAINAGE AND UTILITY EASEMENT PER PLAT THE SOUTHEAST "CORNER OF LOT 1 (POC) NITUWE 37.95 N36"2931^{ 29.91 S88*49'31"W 50.21 ©MSA CITY OF HASTINGS REGINA SENIOR LIVING DAKOTA COUNTY,MN EASEMENT EXHIBIT 09174072 2 OF 2 City Council Memorandum To: Mayor Fasbender & City Council Members From:Cody Mathisen –City Engineer Date:May 19, 2025 Item:Remove Parking Restrictions on 6th Street between Ramsey Street and Tyler Street COUNCIL ACTION REQUESTED Council is requested to approve the removal of parking restrictions on a portion of 6th Street between Ramsey Street and Tyler Street. BACKGROUND INFORMATION The north side of 6th Street East currently has 75 feet (equivalent to 3–4 parking spaces) designated as 2-hour parking between 6:00 AM and 3:00 PM (see attached map). These restrictions were originally implemented to accommodate the needs of 321 6th Street East, a facility that generated frequent short-term visits for the care of those housed there. However, this property has been unoccupied for an extended period resulting in these parking spaces being largely unused. St. Elizabeth Ann Seton (SEAS) Catholic School has requested the removal of the 2-hour parking restrictions to provide additional parking for their staff and visitors who are typically there for longer durations. After reviewing the request, staff from all relevant departments including planning, police, fire, and public works agree that lifting the restrictions is appropriate. Doing this will improve parking utilization and reduce the need for enforcement in this area. Should the property at 321 6th Street East become occupied with a similar use in the future, parking regulations can be reconsidered and re-established as needed. STAFF RECOMMENDATION Staff recommends that the City Council approve the attached resolution to remove the existing time-restricted parking along this portion of 6th Street East between Ramsey Street and Tyler Street. FINANCIAL IMPACT If approved by Council, the financial impact to the City is minimal. Public Works staff can remove the existing signage at little to no cost, and no new signs will be required. ATTACHMENTS •Resolution adopting the restrictions •Map showing the proposed parking changes VIII-10 CITY OF HASTINGS DAKOTA COUNTY,MINNESOTA RESOLUTION NO. RESOLUTION TO REMOVE PARKING RESTRICTIONS 6TH STREET BETWEEN TYLER STREET AND RAMSEY STREET WHEREAS, City staff were requested to analyze the current time-restricted parking area on the North side of 6th Street East between Tyler Street and Ramsey Street, and WHEREAS, said parking restrictions were originally put in place for the use of the 321 6th Street housing facility which has been unoccupied for an extended period of time, and WHEREAS, removing these restrictions will provide better parking utilization for current residents and entities along 6th Street, with the ability to restore similar restrictions in the future shall the need arise. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS: 1.The existing 2-hour parking restrictions signed on the North side of 6th Street East between Tyler Street and Ramsey Street shall be removed. This area henceforward shall follow the City’s relevant ordinances and state statutes pertaining to street parking. ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA, THIS 19th DAY OF MAY, 2025 Ayes: Nays: Mary D. Fasbender, Mayor ATTEST: Kelly Murtaugh, City Clerk SEAL VIII-10 VIII-10 6th Street Proposed Parking Modification Project Area Map Proposed Removal of 2-Hour Parking Restriction - Standard Parking to be Allowed ^ince 1857Hastings MINNESOTA^ City Council Memorandum To: Mayor Fasbender & City Council Members From:Cody Mathisen –City Engineer Date:May 19, 2025 Item:Resolution Endorsing Policy Towards Zero Traffic Deaths and Serious Injuries by 2040 COUNCIL ACTION REQUESTED Council is requested to adopt the attached resolution to endorse a policy supporting the State of Minnesota’s Toward Zero Deaths Initiative in the City of Hastings, targeting zero traffic deaths and serious injuries on Hastings streets by the year 2040. BACKGROUND INFORMATION The City of Hastings has a strong and well-established track record of improving transportation safety through a combination of planning, engineering, and enforcement on our city streets. These efforts align closely with the State of Minnesota’s Toward Zero Deaths (TZD)initiative, which takes a multidisciplinary approach to reducing traffic crashes, serious injuries, and fatalities. The TZD initiative is built around four key focus areas: •Education: Providing drivers with the knowledge and resources to avoid dangerous behaviors and make responsible choices. •Emergency Medical & Trauma Services: Ensuring prompt and effective emergency response to reduce fatalities and serious injuries when crashes occur. •Enforcement: Promoting compliance with traffic laws to improve driver behavior and reduce unsafe practices. •Engineering: Designing and modifying roadways to enhance safety for all users. To strengthen our position for future grant opportunities, both through the Minnesota TZD program and other funding sources, it is recommended that the City adopt a formal resolution expressing our commitment to the Toward Zero Deaths initiative.Adopting this resolution affirms the City’s continued dedication to existing policies and investments such as the People Movement Plan, our long-term capital improvement program, and the consistent enforcement of traffic safety throughout Hastings’ transportation system. STAFF RECOMMENDATION Staff is recommending that the City Council move forward in adopting the attached resolution, endorsing a policy aiming to achieve zero traffic deaths and serious injuries on Hastings streets by 2040. ATTACHMENTS •Resolution VIII-11 CITY OF HASTINGS DAKOTA COUNTY,MINNESOTA RESOLUTION NO. RESOLUTION ENDORSING A TOWARD ZERO DEATHS POLICY AIMING TO ACHIEVE ZERO TRAFFIC DEATHS AND SERIOUS INJURIES ON HASTINGS STREETS BY 2040 WHEREAS, the City of Hastings is committed to continuously improving the safety of the local transportation network that serves all users, regardless of whether they walk, bike, drive, or use other forms of transportation, and WHEREAS, the City has a well-documented history of improving neighborhood streets through its Neighborhood Infrastructure Improvements Program, which has consistently incorporated traffic calming measures, pedestrian infrastructure improvements, and safety enhancements into annual street projects, and WHEREAS, the City’s People Movement Plan of 2021 serves as the primary guide for pedestrian and bicycle infrastructure planning, promoting safe, interconnected, and accessible routes for all residents and visitors, and WHEREAS, proven strategies exist to reduce crashes and improve safety on Hastings streets through a combination of engineering, education, enforcement, and emergency response measures, and WHEREAS, the City of Hastings supports Minnesota’s Toward Zero Deaths mission to create a culture in which traffic fatalities are no longer acceptable, because one death or serious injury on our streets is one too many, and WHEREAS, the City of Hastings supports the following principles: 1.Traffic deaths and serious injuries are preventable 2.Human life should be prioritized in every aspect of transportation planning, design, and operations 3.Transportation systems must be designed to minimize the consequences of inevitable human errors 4.Speed is a critical factor in crash severity and must be managed appropriately for the context of each street NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS, that the City formally endorses the Toward Zero Deaths policy, with the goal of achieving zero traffic deaths and serious injuries on Hastings streets by the year 2040. ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA, THIS 19th DAY OF MAY, 2025. Ayes: Nays: Mary D. Fasbender, Mayor ATTEST: Kelly Murtaugh, City Clerk SEAL VIII-11 City Council Memorandum To: Mayor Fasbender & City Council Members From:Ryan Stempski –Public Works Director Date:May 19, 2025 Item:Approve Surrender of FERC License at the Hydro-Electric Plant Council Action Requested: The Council is requested to approve the surrender of FERC license at the Hydro-Electric Plant and propose transfer of the facility to USACE. Background Information: The 4.4 MW Hydro-Electric Plant was constructed in 1985 and is now an aging facility. Repairs are becoming more numerous and expensive. Revenue has been declining over the past couple of decades and not able to keep up with the maintenance needs. Current staff were not around for the decisions to install the Hydro Plant in 1985. This was done at different times under different circumstances than today. Rather we have investigated the current and future needs of the facility to determine how to move forward in the best interest of the city.The plant cannot implement improvements to produce more power. The river conditions and structure at Lock and Dam No. 2 are the restricting factors to the ability to produce power.The Hydro plant has some challenging aspects that restrict its productivity and increase its costs to maintain it: •Navigation is primary to the lock and dam which takes away from the ability for the Hydro Plant to make power. The USACE controls the river head and flow to meet navigational requirements first. If we are ordered to throttle down for navigational purposes,power production suffers. •Accessibility is extremely challenging being in the middle of the Mississippi River. All equipment and materials to service the facility must come in by a narrow cart or barge. •Tight tolerances in the plant are not ideal for river water sediment and debris. Causing issues and breakdowns. •The style of turbine/generators is very complex to operate and maintain as it needs to accommodate variable head and flow conditions. •Power rates are set by Xcel of the avoided costs of a power plant and capability payment is based on seasonal performance. These are conditions out of the city’s control that impact revenue. The Hydro plant has high annual cost to keep basic operations going: •Dewatering is required every 5 years for inspections. •Insurance is limited to one provider. •Rent is owed to USACE for use of the lock and dam as the underlying structure. The city pays power costs of the lock and dam as the form of rent. •License, fees, and routine repairs. •Dedications of a 0.5 FTE in staffing. VIII-12 The private sector has not shown interest obtaining the facility from the city,but the USACE appears to be a promising owner of this facility in the future: •USACE could use hydro power to offset power costs in the district. •USACE is self-insured and would not have the same federal regulations as the city. •USACE has expertise across the country, is in the business of hydro power, and owns the site that the Hydro plant sits on. Staff presented the facts of the situation to the Utilities Committee on February 27, 2023, October 10, 2023, and January 27, 2025, and met with City Council at the May 5th Workshop. There was support from the Committee and Council to move the process forward to promote action and response from the USACE.The City Attorney reviewed the FERC license and the agreement with Xcel Energy for power generation, and stated that both have the ability to transfer without penalty. Financial Impact: Estimating the anticipated revenue and cost to run the Hydro Plant (including the major maintenance plan required) over the next 25 years results in a loss of over $10 Million. Staff Recommendation: Staff recommends the City Council authorize the surrender of the FERC license and propose transfer of the facility to USACE. VIII-12 City Council Memorandum To: Mayor Fasbender & City Councilmembers From: Assistant City Administrator Kelly Murtaugh Date: May 19, 2025 Item: Voting Equipment Cost Share Agreement Council Actions Requested: Approve participation in the cost share agreement for voting equipment replacement with Dakota County. Background Information: Dakota County will be releasing a Request for Proposals to replace the election equipment (tabulators) used by the county, cities and school districts starting with the 2026 election cycle. The current equipment is over 10 years old and rapidly approaching the end of its life cycle. The number of eligible voters has increased over 10% since the equipment was purchased, and the number of elections held each year is exceeding the expected number at the time of purchase. Dakota County is proposing to replace all voting equipment to help enhance security, improve accessibility, increase efficiency and voter trust, and support scalability. Currently, there are three vendors which have equipment approved for use in Minnesota: Dominion Voting Systems, Hart InterCivic, and Election Systems & Software (ES&S). City staff will be invited to participate in the selection of the equipment. The County Board has approved a cost share arrangement whereby the county covers 65% of the cost of equipment replacement. Cities (30%) and school districts (5%) will cover the balance of the cost share. Financial Impact: The total cost to the City is projected to be $77,986.00, paid in five annual installments of $15,597.00, beginning 2027. This amount would be adjusted based on actual proposal selected. VIII-13 Committee Discussion: NA Attachments: Draft cost share agreement with Dakota County VIII-13 COST SHARE AGREEMENT BETWEEN __________________________________________________ AND COUNTY OF DAKOTA FOR ELECTION HARDWARE,SOFTWARE, AND RELATED SERVICES This Agreement is entered into by and between the ______________________ (“Municipality”), and the County of Dakota (“County”), 1590 Highway 55, Hastings, MN 55033. Municipality and County are referred to individually as the “Party” and are collectively referred to as the “Parties”. WHEREAS, pursuant to Minn. Stat. § 471.59, two or more governmental units, by agreement through action of their governing bodies, may jointly exercise powers common to the governmental units; and WHEREAS, under Minn. Stat. § 201.225 the parties are empowered to purchase election hardware, software and related services; and WHEREAS, the County along with cities and townships in Dakota County shared cost for the purchase and implementation of voting equipment in 1998 and 2015; and WHEREAS, the Parties are desirous of cooperating to purchase a replacement for the voting equipment system for use by the Parties and other cities, townships, and school districts in Dakota County who enter into separate Cost Share Agreements with the County (collectively, the “Governmental Units”). NOW, THEREFORE, in consideration of the premises and covenants contained herein and subject to the provisions of Minn. Stat. § 471.59, the Parties agree as follows: I.PURPOSE A.The purpose of this Agreement is to authorize the County to purchase election hardware, software and related services for the Parties and to establish the obligations of the Parties with respect to their use and maintenance. II.TERM A.The term of this Agreement shall commence on the Effective Date, which is the date when all signatures of the Parties are obtained and shall remain in full force and effect until the Expiration Date, which is the date when the Vendor Contract entered into pursuant to Section III. A. terminates, this Agreement is terminated as provided herein, or by operation of law, whichever occurs first. This Agreement may be extended by written mutual agreement of the Parties. VIII-13 2 III.DUTIES OF THE COUNTY The Vendor Contract includes hardware, software, licensing, and maintenance. A.Solicitation.In conformance with the provisions of Minnesota law,the County will prepare a Request for Proposals (RFP) for an electronic voting system that meets the requirements of all Minnesota statutes and rules, including Minn. Stat. § 206.57, to be used by all local government units in Dakota County, including the Parties.The County will consult with the Municipality in preparation of the RFP.The solicitation will consist of a competitive process consistent with state law applicable to such solicitation. The RFP will include vendor-supplied technical maintenance and regular maintenance and upgrades of the election hardware and software, wherever stored, for at least five years from the date of purchase, including assurances of sufficient parts, supplies and accessories, warranty service, and will seek to obtain a trade-in allowance for all electronic voting systems owned by Dakota County. B.Award of Contract.The final decision on the vendor to whom the contract shall be awarded will be made by the Dakota County Board of Commissioners.The contract will be awarded to a vendor whose proposal meets all of the standards for voting systems required by Minnesota law.The County will defend and indemnify the Municipality, its elected officials, employees and/or agents and hold them harmless from all claims and damages arising out of the solicitation process and the award of contract for the election hardware, software and related services. C.Repairs and Maintenance.The County will arrange for all necessary repairs, maintenance and upgrades to the election hardware and software between election seasons. D.Purchase and Delivery.The County will arrange for the purchase and delivery of election hardware and peripherals. E.Licenses.The County will obtain all licenses and other rights necessary for the Municipality to use the election hardware and software for its intended use.The County will defend and indemnify the Municipality, its elected officials, employees and/or agents and hold them harmless from all claims and damages arising out of any license, copyright or other intellectual property right. F.Insurance.The County will include the election hardware and software on its commercial property casualty insurance coverage. G.Ownership.The County will own the election hardware and software purchased pursuant to this Agreement, regardless of where the election hardware and software may be stored or used. VIII-13 3 IV.DUTIES OF THE MUNICIPALITY A.Existing Election Hardware and Software.To the extent the Municipality has ballot tabulation equipment or ballot boxes in its possession, it will turn such equipment over to the County. B.Storage, Handling and Service.The Municipality must provide safe storage and handling of the election hardware and software when such equipment is in the Municipality's possession. The Municipality will report any needed hardware and software maintenance, in writing, to the County.Any election hardware or software problems on election days may be reported to the County orally. C.Payment. a.Upon award of the contract, the County will first pay 65% of the purchase price and apply trade-in credit received, if any,to each of the election hardware and software packages purchased.The Municipality will pay its pro rata share of the remaining cost, by percentage,for the election hardware and software packages purchased by the County for the Municipality as identified in Appendix A. b.Payment by the Municipality to the County will be made in five equal annual installments, without interest, on or before January 31st of each year beginning in 2027 and ending in 2031.The Municipality may prepay installments at any time without penalty.The Municipality will pay the County within 45 calendar days of receipt of an invoice from the County. c.The Municipality will pay to the County its pro rata share of the annual maintenance costs for the election equipment.The Municipality will pay the County within 45 days receipt of an invoice from the County. D.Operation of the System. Municipality shall operate in compliance with the following General Conditions Governing Operation of the System: a.Municipality shall distribute voting equipment to precincts in the quantities advised by the County in each election held in the Municipality through the term of this Agreement. b.Municipality must only use the polling place and election procedures approved by or from the County or the Minnesota Secretary of State. VIII-13 4 V.INDEMNIFICATION A.Municipality. The Municipality will defend and indemnify the County, its elected officials, employees, and agents and hold them harmless from all claims and damages arising out of the use, transport, storage, handling, or maintenance of the voting equipment, which are attributable to the intentional, willful, or negligent acts or omissions of the Municipality, its elected officials, employees, or agents. B.County. The County will defend and indemnify the Municipality, its elected officials, employees, and agents and hold them harmless from all claims and damages arising out of the solicitation and award of the Vendor Contract and arising out of the transport, handling, or storage of the voting equipment attributable to the intentional, willful, or negligent acts or omissions of the County, its elected officials, employees, or agents. The County does not warrant, nor does it indemnify the Municipality for performance of or failure to perform by the Contract Vendor. Nevertheless, the County will pursue any and all rights it may have with respect to warranties, when requested by the Municipality or when necessary, to assure conformance with the intended use of the voting equipment. C.Municipal Tort Claims Act. It is understood and agreed that the provisions of the Municipal Tort Claims Act, Minn. Stat. Ch. 466, and other applicable laws govern liability arising from the Parties’ acts or omissions. Each Party warrants that it is able to comply with the aforementioned indemnity requirements through an insurance or self-insurance program and that each has minimum coverage consistent with the liability limits contained in Minn. Stat. Ch. 466. For purposes of determining total liability for tort damages which may arise from this Agreement, the Parties are to be considered a single governmental unit. VI.STATE AUDIT Under Minn. Stat. § 16C.05, subd. 5, each Party’s books, records, documents, and accounting procedures and practices relevant to this Agreement are subject to examination by the State and/or the State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the Expiration Date of this Agreement. VII.GOVERNMENT DATA PRACTICES For purposes of this Agreement, all data created, collected, received, stored, used, maintained, or disseminated by the Parties in the performance of this Agreement is subject to the requirements of the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, and its implementing rules,as well as any other applicable State or Federal laws on data privacy or security. VIII-13 5 Each Party shall provide the other Party with prompt notice of a breach of the security of data defined in Minn. Stat. § 13.055, subd. 1(a) or suspected breach of the security of data and shall assist in remedying such breach. Providing or accepting assistance does not constitute a waiver of any claim or cause of action for breach of contract. The Parties shall promptly notify each other when any third-party requests data related to this Agreement, the voting equipment,or the Vendor Contract. The Party who originated the data subject to the request will give the Party receiving the request instructions concerning the release of the data to the data requester before the data is released. VIII.VENUE Venue for all legal proceedings out of this Agreement, or its breach, must be in the appropriate court of competent jurisdiction in Dakota County, Minnesota. IX.TERMINATION A.The County will notify the Municipality if its Governmental Unit Share as stated in Appendix A is projected to increase. Small cities and townships that utilize mail balloting will not be subject to this cost-share agreement. Otherwise, the parties must mutually agree to terminate this Agreement in writing by the undersigned or their successors. B.Termination.This Agreement shall remain in effect until the occurrence of any one of the following events: a.Termination is necessitated by operation of law or as a result of a decision by a court of competent jurisdiction. b.The Agreement entered into pursuant to Paragraph III.B.above has expired or has otherwise been terminated. c.Parties mutually agree to terminate Agreement. X.MISCELLANEOUS PROVISIONS A. Severability. The provisions of this Agreement are severable. If any provision of this Agreement is void, invalid, or unenforceable, it will not affect the validity and enforceability of the remainder of this Agreement, unless the void, invalid, or unenforceable provision substantially impairs the value of the entire Agreement with respect to either Party. B. Assignment.No Party may assign or transfer any rights or obligations under this Agreement without the prior consent of the other Party and an assignment agreement, approved and executed by all Parties to this Agreement, or their successors in office. C. Amendments.Any amendment to this Agreement must be in writing and is not effective until approved and executed by all Parties to this Agreement, or their successors in office. VIII-13 6 D. Waiver. If any Party fails to enforce any provision of this Agreement, such failure does not waive the provision or its right to enforce it. E. Contract Complete. This Agreement contains all negotiations and agreements between the Parties. No other understanding regarding this Agreement, whether written or oral, is binding on any Party. F.Compliance with Laws. The Parties shall abide by all Federal, State and local laws, statutes, ordinances, rules and regulations now in effect or hereinafter adopted pertaining to this Agreement. XI.GENERAL CONDITIONS GOVERNING OPERATION OF THE SYSTEM [Remainder of Page Intentionally Left Blank] VIII-13 7 IN WITNESS WHEREOF, the Municipality and the County have caused this Agreement to be executed on their behalf. COUNTY OF DAKOTA MUNICIPALITY OF ______________________________________________ By: ______________________________By: _________________________________ Mayor Name: ___________________________Date: ______________________________ Title:_____________________________By: ________________________________ Municipality Clerk Date: ____________________________Date: ____________________________ Approved as to form: _________________________________ Assistant County Attorney/Date File No. KS- VIII-13 8 Appendix A: COST PROJECTIONS FOR INITIAL EQUIPMENT PURCHASE* *The information in this Appendix A is informational only and based on all Governmental Units identified in the chart executing a Cost Sharing Agreement and a total Purchase Price of $5,000,000. If one or more of these factors changes, the Municipal Share will likely increase. Voters Percentage Amount Dakota County 289,935 65%$3,250,000 Cities/Townships 289,935 30%$1,500,000 School Districts 289,935 5%$ 250,000 Municipality Share Voters % of Reg Voters Amount Annual Payback Apple Valley 35,995 12.4%$ 186,382 $ 37,276 Burnsville 37,579 13.0%$ 194,584 $ 38,917 Castle Rock Twp 998 0.3%$ 5,168 $ 1,034 Coates 98 $ -$ - Douglas Twp 536 0.2%$2,775 $ 555 Eagan 45,746 15.8%$236,873 $ 47,375 Empire 2,022 0.7%$ 10,470 $ 2,094 Eureka Twp 1,088 0.4%$ 5,634 $ 1,127 Farmington 14,909 5.1%$ 77,199 $ 15,440 Greenvale Twp 624 0.2%$ 3,231 $ 646 Hampton City 440 0.2%$ 2,278 $ 456 Hampton Twp 630 0.2%$ 3,262 $ 652 Hastings 15,061 5.2%$ 77,986 $ 15,597 Inver Grove Heights 23,212 8.0%$ 120,192 $ 24,038 Lakeville 49,329 17.0%$255,426 $ 51,085 Lilydale 802 0.3%$ 4,153 $ 831 Marshan Twp 882 0.3%$ 4,567 $ 913 Mendota City 148 0.1%$ 766 $ 153 Mendota Heights 9,119 3.1%$47,218 $ 9,444 Miesville 88 $ -$ - New Trier 62 $ -$ - Nininger Twp 631 0.2%$3,267 $ 653 Northfield 989 0.3%$ 5,121 $ 1,024 Randolph City 297 0.1%$ 1,538 $ 308 Randolph Twp 560 0.2%$ 2,900 $ 580 Ravenna Twp 1,738 0.6%$8,999 $ 1,800 Rosemount 18,686 6.5%$ 96,756 $19,351 Sciota Twp 340 0.1%$1,761 $ 352 South St. Paul 12,322 4.3%$ 63,803 $ 12,761 Sunfish Lake 435 0.2%$ 2,252 $450 Vermillion City 307 0.1%$ 1,590 $ 318 Vermillion Twp 918 0.3%$4,753 $ 951 Waterford Twp 395 0.1%$ 2,045 $ 409 West St. Paul 12,949 4.5%$ 67,050 $ 13,410 VIII-13 9 ISD 191 33,351 11.5%$ 28,757 $ 5,751 ISD 192 24,434 8.4%$ 21,069 $ 4,214 ISD 194 37,762 13.0%$ 32,561 $ 6,512 ISD 195 1,603 0.6%$ 1,382 $ 276 ISD 196 108,067 37.3%$ 93,182 $ 18,636 ISD 197 30,660 10.6%$ 26,437 $ 5,287 ISD 199 18,833 6.5%$16,239 $ 3,248 ISD 200 20,498 7.1%$ 17,675 $ 3,535 ISD 252 129 0.0%$ 111 $ 22 ISD 659 2,337 0.8%$ 2,015 $ 403 SSD 6 12,261 4.2%$10,572 $ 2,114 VIII-13 City Council Memorandum To:Mayor Fasbender & City Councilmembers From:City Administrator Dan Wietecha Date:May 19, 2025 Item:Community Investment Fund Council Action Requested: Approve funding for CIF projects as outlined in this memo. Background Information: The City established the Community Investment Fund (CIF) four years ago to encourage community-driven project, foster collaboration with community organizations, and leverage financial support for projects. The Finance Committee reviewed CIF applications 5/12/25 and recommended funding the following projects: •Hastings Area Rotary Club: $6,000 for a garage to store and maintain tri-shaws for the Cycling Without Age program. This is in addition to $6,000 in CIF previously awarded to the project in 2024. The size of the garage was enlarged since then, resulting in the increased project budget. Construction of the project is being coordinated with the Hastings High School building trades classes. Rotary and project partners are providing $32,844 in matching funds and in-kind labor. •Hastings Pickleball Association and Hastings Tennis Association:$5,000 for a storage shed. They will provide $4,000 in matching funds. •Hastings Pickleball Association and Hastings Tennis Association: $1,000 for shade umbrellas. They will provide $1,900 in matching funds. •Downtown Business Association: $8,024 for rooftop holiday lights in winter 2025-2026. DBA will provide matching funds of $8,024. •Hastings Hawks: $16,500 for concession stand roof, addition, and equipment. This is in addition to $22,800 in CIF previously awarded to the project in 2024. The project was delayed by state review and approval. State requirements, cost increases, and a loss of VIII-14 pledged donation have resulted in the increased project budget. The Hawks are providing $25,000 in cash and in-kind labor. •Hockey Day Minnesota: $5,755 for banners. The Finance Committee did not recommend funding several projects that needed additional information. Approximately $14,700 remains in the 2025 CIF budget. Finance Committee will next discuss applications at its August meeting. Financial Impact: Allocation of $42,279 is within budget. Applicants are matching this allocation with approximately $71,768 and in-kind labor to complete this project. Commission Discussion: Finance Committee (Vihrachoff*, Beck, Leifeld) reviewed applications 5/12/2025 Attachments: CIF applications VIII-14 VIII-14 CITY OF HASTINGS COMMUNITY INVESTMENT FUND APPLICATION SECTION 1:PROJECT CONTACT INFORMATION Applicant Organization Name:Hastings Area Rotary Club/Hastings Cycling Without Age Address:118 4th Street E. City I State /Zip:Hastings,MN 55033 Primary Contact Person (name and title):Jeff Carlson Primary Contact Phone:651-437-2360 (w),651-338-4350 (c) Primary Contact Email:jeff.carlson@carlsoncap.com SECTION 2:PROPERTY INFORMATION Project Site Address:Hastings Senior Center,310 River St.,Hastings MN 55033 SECTION 3:PROJECT BUDGET CIF Funds Requested:$6.000.00 Matching Contribution (if in-kind,please describe):$ Total Project Costs:$$44,844.00 Please provide a project budget,including all sources and uses.Letters of support or funding commitments may be used to supplement the application. Combination of Rotary funds,Ruth and George Doffing Charitable Fund,In Kind and Contractor Cash Donations Please identify future (5 to 10 years)operation and maintenance expenses and who will be responsible for these costs. Rotary and Hastings Schools VIII-14 SECTION 4:PROJECT DESCRIPTION -please provide a narrative proposal that answers the following questions in this order. Please provide a brief summary of the proposed project,including its impact on the community. Hastings Cycling Without Age (CWA)&Rotary give rides to the elderly on an e-powered bike wtih seat on it called a tri-shaw.This request is for the shed that is currently being built by the Hastings Senior Center by the high school Industrial Arts class. Please describe the project’s community engagement and support.Surveys,letters of support,or funding commitments may be used to supplement the application. The project has been fully supported by the Hastings High School principal,Scott Doran,as well as the Hastings superintendent,Tammy Champa,and Erik Deitz,class instructor at Hastings High School. Please provide a brief summary of the proposed project implementation,including timeline and milestones. The class teaches over fall and spring semesters.Project completion date of this project is end of May 2025: Precision Landscaping provided landcaping supplies. Frandrup Masonry completed framework.Shaw Lumber discounted lumber costs. Greg Stotko provided all drawings and plans as well as donation as garage door,work bench and cabinetry.Doug Speedling provided equipment and onsite employees to guide and teach students.Tom Daley provided labor and materials for electrical costs. Please desqribe the need for and impact of CIF funds. During the initial ask,the size of the scope and budget were very preliminary.The size of the building has increased to 40 feet x 22 feet and will now house 8 trishaws plus a work bench for repairs.Updated budget is attached as well as other contributions and In-Kind leaving approximately $16,000 left to be funded.As a whole,great community and student engagement that will benefit CWA and community for years to coma. SECTION 5:AGREEMENT l/We certify that all information provided in this application (and its attachments)is true and correct to the best ofmy/our knowledge.I/We agree to provide any addition information as may be requested by the City of Hastings.. APPLICATION SIGNATURE: PRINTED NAME &TITLE: DATE: 6 VIII-14 SECTION 6:NOTICES OF DATA PRACTICES Notice of Data Practices THE MINNESOTA DATA PRACTICES ACT requires that we Inform you of your rights about the private data we are requesting on this form.Private data Is available to you,but not to the public.We are requesting this data to determine your eligibility for CIF funding through the City of Hastings.Providing the data may disclose information that could cause your application to be denied.You are not legally required to provide the data:however,refusing to supply the data may cause your application not to be processed.Your signature on this application Indicates you understand these rights.Your address and telephone number will be considered public data unless you request this Information to be private and provide an alternate address and telephone number.Please sign below to indicate you have read this notice: Signature Date I request that my address and telephone number be considered private data.My alternative business address and telephone number are as follows: Address Phone Number CWA SHED BUDGET Description Unit Qty Material Labor Unit $ Total Surveying LS 1 0 300 300 -300 No Cost Builders Risk Insurance MO 0 0 0 0 School to provide BRI Preconstruction Design LS 1 0 0 0 Temp Toilet MO 1 0 0 0 Dumpster Rental EA 1 585 0 585 -585 could possibly use Senior center dumpster on site Fence/Gate LS 1 250 500 750 Excav/Backfill LS 1 750 2000 2750 -2700 Precision will donate labor and material Landscaping LS 1 2000 0 2000 School labor -2000 Precision will donate labor and material Concrete SF 792 3.75 7 8514 11964 Frandrup Cost Exterior Concrete SF 216 3.75 6 2106 -2500 Frandrup Donation 4" Masonry Curb LF 112 4 8 1344 Wood Framing LS 1 3524 0 3524 School labor -5000 Shaw Stewart Donation Wood Trusses LS 1 2200 0 2200 School labor Finish Carpentry LS 1 250 0 250 School labor Storage/Upper Cabinet LS 1 975 0 975 School labor -975 G&J Work Bench/Shelves LS 1 268 0 268 School labor -268 G&J Building Insulation LS 1 1400 0 1400 School labor Roofing SQ 12 160 0 1920 School labor Ice/Water-Tar Paper MS 1 650 0 650 14282 Shaw Stewart Material Ridge Vent EA 5 102 0 510 School labor Roof Edge EA 13 10 0 130 School labor Soffit and Fascia LS 1 1320 0 1320 School labor Siding CT 6 440 0 2640 School labor Gutters LS 1 175 0 175 School labor Doors/Frames & HW EA 1 1358 0 1358 School labor Overhead Doors LS 1 1200 750 1950 1200 G&J Interior OSB Sheathing EA 1 830 0 830 School labor Maybe under DSB Painting Interior LS 1 500 0 500 School labor -500 Sherwin Williams, Ace or Fleet Farm to donate HVAC LS 1 315 0 315 Space heater opt.-315 G&J Electrical LS 1 4352 0 4352 -4352 Daley Electrical will donate labor and material Permit Cost LS 1 1228 0 1228 BUDGET TOTAL SF 792 56.62$SF 44,844.00$ DONATIONS (18,295.00)$ 33.52$ SF DONATIONS -41%(18,295.00)$ 26,549.00$ Ruth Doffing Fund (10,000.00)$ City Grant (6,000.00)$ Balance 10,549.00$ CWA SHED BUDGET REVISED 4-14-25 VIII-14 A1 Revised Floor Plan 4-7-25 Stotko Signature Homes Apr 8, 2025 VIII-14 12”x18”shelf 42”AFF Elect.Outlet @ 48”AFF 2-0" l&" Architectural 3 asphalt shingh Ridge vent Roof edge Ice and Water 4”4500 PSI concrete slab 3/8”rebar mat 3’-0”OC each way 6”sand cushion under slab 4”high 8”wide grouted masonry curb 18”x 20”thickened edge with 2 each #5 rebar at perimeter 1/2”x16”anchor bolts 4’-0”OC D2x6x92 5/8”stud 16”OC 1/2”OSB sheathing Weather Barrier D4 vinyl siding Aluminum vented soffit and fascia R21 insulation and 6 mill poly 1/2”OSB sheathing at interior painted white Wood trusses 2’-0”OC 1/2”OSB sheathing with H clips Truss Lag screws R38 insulation and 6 mill poly 1/2”OSB sheathing at interior painted white Wall Section A2 Foundation Plan/Thickened Edge Detail revised 4/8/25 Stotko Signature Homes Apr 8, 2025 VIII-14 '^//////////^^^//7//^/^^^^ l6'-8 Garage Door Slab Edge Detail to CO Conduit and Ground Rod 8’from SE corner 4”4500 PSI concrete slab 3/8”rebar mat 3 -0”OC each way 6”sand cushion under slab 4”high 8”wide grouted masonry curb 18”x 20”thickened edge with 2 each #5 rebar at perimeter 1/2”x16”anchor bolts 4’-0"OC -^Thickened Edge Detail Slope slab edge 1/2”at garage door opening Provide 1/2”expansion 4”concrete apron with sand cushion as needed 2x4 garage door bucks and 5/4 x 9 1/4 Smart Trim iamb and header material V/7>77M Foundation Plan VIII-14 VIII-14 VIII-14 VIII-14 VIII-14 1 Community Investment Fund City of Hastings PROGRAM INFORMATION, GUIDELINES AND APPLICATION INSTRUCTIONS Contact: Parks & Recreation Director Chris Jenkins 651-480-6175 cjenkins@hastingsmn.gov updated 1/30/2025 VIII-14 2 HASTINGS COMMUNITY INVESTMENT FUND PROGRAM INFORMATION, GUIDELINES AND APPLICATION INSTRUCTIONS SECTION 1:GENERAL PROVISIONS A.Purpose This is about community partnership. The City will use the Community Investment Fund ( CIF) to create vibrant, community-supported, public projects. Vibrant projects contribute to a strong quality of life, sense of place, and Hastings’ identity. Community-supported projects demonstrate public awareness, civic engagement, and/or local momentum. Public projects are open and available for public use and enjoyment. B.Funding Amount The City of Hastings has budgeted $100,000 for this program in 2025. Applications will be accepted on an ongoing basis. First review will be March 10, 2025. Subsequent reviews will occur on May 12, August 12, and November 24, 2025 as funds are available. There is not a maximum grant award; however, the City may limit grants in order to fund multiple project applications. Matching dollars are not required by the CIF program but will help demonstrate community support, as well as help the CIF funds go further to partner with multiple projects. The City may carry-over any unused CIF funds to the following year, and the City may budget additional funding to the CIF. SECTION 2:ELIGIBILITY CONSIDERATIONS A.Location Eligibility for the Community Investment Fund is for projects within Hastings city limits and on public property. B.Eligible Projects Projects should be community-supported public amenities. Examples include ( but not limited to): a.Streetscape beautification and walkability. b.Enhancements to parks or athletic facilities. c.Trails and non-motorized infrastructure. d.Public art. e.Improved access to public amenities. f.Tourism amenities. g.Historic preservation or commemoration. h.Studies to investigate otherwise eligible projects. i.Seed funding for pilot projects. C.Ineligible Projects Examples of ineligible projects: VIII-14 3 1.Projects not located within Hastings city limits. 2.Projects not located on City-owned property. 3.Projects that won’t be completed by December 31, 2026. 4.Direct support of a private business. 5.Ongoing operating expenses. 6.Expenses incurred prior to application/approval. SECTION 3:APPLICATION PROCEDURES Applications will be accepted on an ongoing basis. First review will be March 10, 2025. Subsequent reviews will occur on May 12, August 12, and November 24, 2025 as funds remain available. Incomplete applications will not be accepted. A.Preliminary Meeting Prior to submission of an application, the potential applicant is encouraged to meet with City staff to discuss the proposed project and CIF requirements. Contact Parks & Recreation Director Chris Jenkins with questions (651-480-6175 or cjenkins@hastingsmn.gov). B.Application Format Applicants shall submit a CIF application package consisting of the following: a.Completed CIF Application form, including any supplementary information. b.Documentation of community engagement or support (such as surveys, letters of support, or funding commitments). C.Application Submittal The completed application and all required attachments shall be submitted electronically to: Parks & Recreation Director Chris Jenkins cjenkins@hastingsmn.gov SECTION 4:REVIEW PROCESS A.Review and Recommendation City staff will review the application for completeness and verification that the proposed project meets the standards and eligibility requirements of the program. Incomplete or ineligible applications will be denied, and the applicant will be notified. Once an application is deemed complete, staff will schedule the grant application for review by the Finance Committee of the Council. Depending on the nature of the proposed project, other City commissions may also review. For example, the Parks Commission may review proposals for park or athletic facilities. Applicants are encouraged to attend the meeting(s) to provide additional information and/or answer any questions by committee members. B.Evaluation Criteria The Finance Committee will consider the following criteria in its review: VIII-14 4 •Defined and focused project –Has the project been thought-through and ready to proceed? Is the application complete? •Impact on community –How would the project contribute to a strong quality of life, sense of place, and/or Hastings’ identity? •Demonstrated community engagement and support –What public awareness, civic engagement, and/or local momentum does the project have? This may include letters of support and may include financial or in-kind commitments. Matching dollars are not required by the CIF program but will help demonstrate community support. •Partnership –Does the project strengthen community collaboration and partnership? •Budget –Is the project’s budget thought -through and realistic? •Ongoing operation/maintenance –Have ongoing operation and maintenance costs been reasonably estimated? •Timeline –Is the project’s timeline realistic, including significant milestones and completion date (no later than December 31, 2025) ? •Project location –The project must be located within Hastings city limits and must be located on public property. •City Compliance –The project must follow City codes and obtain city permits before commencement of work and disbursement of funds. C.Formal Review The City Council will consider the project application with recommendations from the Finance Committee of the Council and any City commissions. The City Council will decide funding awards and grant agreement, as well as siting on City property or ongoing ownership and responsibility by the City. Applicants are encouraged to attend the meeting(s) to provide additional information and/or answer any questions. SECTION 5:DISTRIBUTION OF FUNDS TO APPROVED APPLICANTS A.Evidence of Expenditures and Disbursement of Funds CIF disbursements will be negotiated between the City and the Applicant. Depending on the nature of the approved project, disbursements might be structured as a reimbursement, advance funding, direct payment by the City, or the project managed by the City. In any case, use of CIF funds is expected to comply with purchasing policies, competitive pricing, and documentation. VIII-14 5 CITY OF HASTINGS COMMUNITY INVESTMENT FUND APPLICATION SECTION 1: PROJECT CONTACT INFORMATION Applicant Organization Name:Hastings Pickleball Association (HPBA)/Hastings Tennis Association (HTA) Address: 2290 Old Bridge Lane City / State / Zip: Hastings, MN 55033 Primary Contact Person (name and title): Steve Black, (HPBA President) Sadie Rieners (HTA President) Primary Contact Phone: 651-442-6128, 651-270-5753 Primary Contact Email: stevecblack@comcast.net,sreiners@farmward.net SECTION 2: PROPERTY INFORMATION Project Site Address: Roadside Pickleball/Tennis Courts, 510 St. W., Hastings, MN 55033 SECTION 3: PROJECT BUDGET CIF Funds Requested: $ 8,000.00 Matching Contribution (if in-kind, please describe): HPBA and HTA will contribute $6,000 to the project cost Total Project Costs: $ 14,000.00 Please provide a project budget, including all sources and uses. Letters of support or funding commitments may be used to supplement the application. Install a metal shed on a concrete slab near the north entrance to the combined tennis/pickleball courts at Roadside Park.The shed will be utilized by the HPBA, HTA, City of Hastings and Hastings ISD#200 Tennis Program for storage off playing and court assets, gear, tools, maintenance equipment, etc.for use at the Roadside courts.The shed will be sourced from Old Hickory Buildings, Prescott and the slab will be installed by a local licensed contractor (TBD) Metal Shed (12’ x 10’)$4500.00 Concrete Slab (14’ x 16’)$4500.00 VIII-14 6 Purchase umbrellas, stands and braces for the 3 picnic tables in the commons area of the pickleball courts. The umbrellas are needed for shade protection of the players during waiting times. The tables were part of the 2023 CIF award. The umbrellas were not included (oversight)in the 2023 application but are critical to the comfort of players during the summer months.Weber Recreational Design, Hastings will be the source for the umbrellas. Umbrella’s, stands and braces (3 ea)$2900 Install a practice backboard on the south fence of the tennis courts.This will facilitate both tennis and pickleball players for warm ups, drills, clinics, etc.The practice backboard is being designed and built by a local contractor. Practice Backboard $2100 Please identify future (5 to 10 years) operation and maintenance expenses and who will be responsible for these costs. HPBA/HTA plans to give the storage shed to the city of Hastings. Because it’s a metal shed on a concrete slad, maintenance should be minimal for several years. The shed has a limited five year warranty. As the building ages, it’s anticipated that the city will assume maintenance responsibilty as needed. The umbrellas will also become part of the parks assets. The HPBA will regularily inspect and do any daily upkeep required. In the winter, the umbrellas will be stored in the shed to prolong their life. Over time, the umbrellas will need repair and replacement. The HPBA will raise funds to assist in keeping or replacing the umbrellas to maintain them in a functional and attractive state. The practice backboard, made from wood,will weather over time. The HPBA/HTA will assist in daily maintenance and replacement when needed. The backboards will need to be painted and the HPBA/HTA will contribute time/materials to assist the city in this ongoing maintenance. SECTION 4: PROJECT DESCRIPTION –please provide a narrative proposal that answers the following questions in this order. Please provide a brief summary of the proposed project, including its impact on the community. Pickleball is the fastest growing sport in America. Pickleball in Hastings is experiencing significant growth as well. We’ve seen our Facebook Pickleball Group grow from about 100 members in 2022 to nearly 1000 current members. With the new pickleball courts at Roadside Park, we’ve witnessed additional growth with increased play from all levels of players; competitive, recreational, families, friend groups, work groups, seniors, young adults and teens, etc. from Hastings and surrounding communities.The tennis courts have also experienced increased play with the new surface. Both facilities will be enhanced by new lighting being installed in the near future. With the current significant increase in daily use of the Roadside Pickleball and Tennis Court facilities, more organized activities (leagues, tournaments, clinics, open play, etc.) are being held at Roadside. Having support tools for the activities on site will greatly facilitate the activities. VIII-14 7 Regular maintenance of the courts will benefit the playing community, keeping the courts in good condition is a priority for both the HPBA and HTA.Again, by having the tools on sight, it will enable HPBA, HTA and the City to keep the park functioning and looking it’s best. Please describe the project’s community engagement and support. Surveys, letters of support, or funding commitments may be used to supplement the application. Again, with the new pickleball courts and resurfaced tennis courts, use of the park has substantially increased. Together,HPBA and HTA,have installed wind screens and new signage at the courts with guidelines for improved play. We are in the process of installing tables,benches, etc. for a socializing and fun playing environment. The Ruth Doffing Charitable Organization has stepped forward and awarded both the HPBA and HTA with a combined $6000 grant. The requirement for the grant,is that we work together to fund assets that will improve the combined pickleball and tennis playing experience for the playing community and make Roadside Pickleball and Tennis Courts a playing facility to be proud of. Please provide a brief summary of the proposed project implementation, including timeline and milestones. We have sought bids for the shed and concrete from local sources. We’ve presented to the Park and Recreation Commission regarding the need for the shed and placement. They have approved the project unanimously. The slab would be completed in late May/June followed by the placement of the shed within days of the concrete being fully cured. The picnic tables have been ordered. The umbrellas have been quoted and would be ordered immediately after the approval of the CIF grant. We would like to have all the furnishing delivered at once to minimize excess freight and handling costs. Also, our team could install all the furnishings at the same time, ideally in June prior to the Rivertown Days Tournament. We would source the construction of the backboard with a local contractor. It would take 2-3 weeks to design, build, paint and install the backboard. We hope to have it installed in June. Please describe the need for and impact of CIF funds. The City of Hastings has committed significant funding for the much-needed upgrade to the Roadside Tennis Courts to include 8 new regulation size pickleball courts and fencing. This was a huge step towards satisfying existing demand for the growth of pickleball in Hastings and maintaining the existing need for quality lit tennis courts. The CIF funds are needed to improve the facilities at Roadside Park. The shed will support the activities and maintenance of the facilities by allowing HPBA, HTA, Park and Recreation Department to store varied assets on site. This enables convenient and quick response for whatever asset is needed. The CIF funds will also support the community that utilizes the courts by providing a safe, comfortable environment to socialize and experience pickleball and tennis. It will also allow players to have assets at VIII-14 8 Roadside where they can work to improve their game.HPBA and HTA will do much of the daily upkeep of the court area, alleviating the Park and Rec department of the daily maintenance efforts. The improvements made previously and in the future support the recreational mission statement of the City of Hastings and the Parks Department. McNamara Stadium/Todd Field, Roadside Park, Roadside Pickleball and Tennis Courts, Hastings Aquatic Center and the Bike Paths (they need a name) show that the City of Hastings is committed to supplying and supporting an active lifestyle. . SECTION 5: AGREEMENT I/We certify that all information provided in this application (and its attachments) is true and correct to the best of my/our knowledge. I/We agree to provide any addition information as may be requested by the City of Hastings. APPLICATION SIGNATURE: Steve Black/Sadie Reiners PRINTED NAME & TITLE: Steve Black, President, Hastings Pickleball Association & Sadie Reiners, Hastings Tennis Association DATE: 4-25-25 SECTION 6: NOTICES OF DATA PRACTICES Notice of Data Practices THE MINNESOTA DATA PRACTICES ACT requires that we inform you of your rights about the private data we are requesting on this form. Private data is available to you, but not to the public. We are requesting this data to determine your eligibility for CIF funding through the City of Hastings. Providing the data may disclose information that could cause your application to be denied. You are not legally required to provide the data; however, refusing to supply the data may cause your application not to be processed. Your signature on this application indicates you understand these rights. Your address and telephone number will be considered public data unless you request this information to be private and provide an alternate address and telephone number. Please sign below to indicate you have read this notice: Signature _Steve Black/Sadie Reiners Date 4-25-25 I request that my address and telephone number be considered private data. My alternative business address and telephone number are as follows: Address 2290 Old Bridge Lane, Hastings, MN 55033 Phone Number 651-442-6128 Address 1352 Northridge Court, Hastings, MN 55033 Phone Number 651-270-5753 VIII-14 Roadside Pickleball/Tennis Courts Metal Storage Shed 12’ X 10’, Placed on a 14’ X 16’ Concrete Slab VIII-14 VIII-14 1 Community Investment Fund City of Hastings PROGRAM INFORM ATI ON,GUIDELINES AND APPLI CATI ON INSTRUCTI ONS Contact: Parks & Recreation Director Chris Jenkins 651-480-6175 cjenkins@hastingsmn.gov updated 1/30/2025 VIII-14 2 HASTINGS COMMUNITY INVESTMENT FUND PROGRAM INFORMATION,GUIDELINES AND APPLICATION INSTRUCTIONS SECTION 2:ELIGIBILITY CONSIDERATIONS A.Location Eligibility for the Community Investment Fund is for projects within Hastings city limits and on public property. B.Eligible Projects Projects should be community-supported public amenities. Examples include (but not limited to): a.Streetscape beautification and walkability. b.Enhancements to parks or athletic facilities. c.Trails and non-motorized infrastructure. d.Public art. e.Improved access to public amenities. f.Tourism amenities. g.Historic preservation or commemoration. h.Studies to investigate otherwise eligible projects. i.Seed funding for pilot projects. SECTION 1:GENERAL PROVISIONS A.Purpose This is about community partnership. The City will use the Community Investment Fund (CIF) to create vibrant, community-supported, public projects.Vibrant projects contribute to a strong quality of life, sense of place, and Hastings’ identity. Community-supported projects demonstrate public awareness,civic engagement,and/or local momentum.Public projects are open and available for public use and enjoyment. B.Funding Amount The City of Hastings has budgeted $100,000 for this program in 2025.Applications will be accepted on an ongoing basis.First review will be March 10, 2025.Subsequent reviews will occur on May 12, August 12, and November 24, 2025 as funds are available.There is not a maximum grant award; however, the City may limit grants in order to fund multiple project applications. Matching dollars are not required by the CIF program but will help demonstrate community support, as well as help the CIF funds go further to partner with multiple projects. The City may carry-over any unused CIF funds to the following year, and the City may budget additional funding to the CIF. VIII-14 3 SECTION 3:APPLICATION PROCEDURES Applications will be accepted on an ongoing basis.First review will be March 10, 2025. Subsequent reviews will occur on May 12, August 12, and November 24, 2025 as funds remain available. Incomplete applications will not be accepted. A.Preliminary Meeting Prior to submission of an application, the potential applicant is encouraged to meet with City staff to discuss the proposed project and CIF requirements.Contact Parks & Recreation Director Chris Jenkins with questions (651-480-6175 or cjenkins@hastingsmn.gov). B.Application Format Applicants shall submit a CIF application package consisting of the following: a.Completed CIF Application form,including any supplementary information. b.Documentation of community engagement or support (such as surveys, letters of support, or funding commitments). C.Application Submittal The completed application and all required attachments shall be submitted electronically to: Parks & Recreation Director Chris Jenkins cjenkins@hastingsmn.gov SECTION 4:REVIEW PROCESS A.Review and Recommendation City staff will review the application for completeness and verification that the proposed project meets the standards and eligibility requirements of the program.Incomplete or ineligible applications will be denied, and the applicant will be notified. Once an application is deemed complete,staff will schedule the grant application for review by the Finance Committee of the Council.Depending on the nature of the proposed project, other City commissions may also review. For example, the Parks Commission may review proposals for park or athletic facilities.Applicants are encouraged to attend the meeting(s) to provide additional information and/or answer any questions by committee members. C.Ineligible Projects Examples of ineligible projects: 1.Projects not located within Hastings city limits. 2.Projects not located on City-owned property. 3.Projects that won’t be completed by December 31,2026. 4.Direct support of a private business. 5.Ongoing operating expenses. 6.Expenses incurred prior to application/approval. VIII-14 4 B.Evaluation Criteria The Finance Committee will consider the following criteria in its review: •Defined and focused project –Has the project been thought-through and ready to proceed? Is the application complete? •Impact on community –How would the project contribute to a strong quality of life, sense of place, and/or Hastings’ identity? •Demonstrated community engagement and support –What public awareness, civic engagement, and/or local momentum does the project have? This may include letters of support and may include financial or in-kind commitments.Matching dollars are not required by the CIF program but will help demonstrate community support. •Partnership –Does the project strengthen community collaboration and partnership? •Budget –Is the project’s budget thought-through and realistic? •Ongoing operation/maintenance –Have ongoing operation and maintenance costs been reasonably estimated? •Timeline –Is the project’s timeline realistic, including significant milestones and completion date (no later than December 31,2025)? •Project location –The project must be located within Hastings city limits and must be located on public property. •City Compliance –The project must follow City codes and obtain city permits before commencement of work and disbursement of funds. C.Formal Review The City Council will consider the project application with recommendations from the Finance Committee of the Council and any City commissions.The City Council will decide funding awards and grant agreement, as well as siting on City property or ongoing ownership and responsibility by the City.Applicants are encouraged to attend the meeting(s)to provide additional information and/or answer any questions. SECTION 5:DISTRIBUTION OF FUNDS TO APPROVED APPLICANTS A.Evidence of Expenditures and Disbursement of Funds CIF disbursements will be negotiated between the City and the Applicant. Depending on the nature of the approved project, disbursements might be structured as a reimbursement, advance funding, direct payment by the City, or the project managed by the City. In any case, use of CIF funds is expected to comply with purchasing policies, competitive pricing, and documentation. VIII-14 5 CITY OF HASTINGS COMMUNITY INVESTMENT FUND APPLICATION SECTION 1:PROJECT CONTACT INFORMATION Applicant Organization Name: Address: City / State /Zip: Primary Contact Person (name and title): Primary Contact Phone: Primary Contact Email: SECTION 2:PROPERTY INFORMATION Project Site Address: SECTION 3: PROJECT BUDGET CIF Funds Requested:$ Matching Contribution (if in-kind, please describe):$ Total Project Costs: $ Please provide a project budget, including all sources and uses.Letters of support or funding commitments may be used to supplement the application. Please identify future (5 to 10 years) operation and maintenance expenses and who will be responsible for these costs. VIII-14 6 SECTION 4: PROJECT DESCRIPTION –please provide a narrative proposal that answers the following questions in this order. Please provide a brief summary of the proposed project, including its impact on the community. Please describe the project’s community engagement and support.Surveys, letters of support, or funding commitments may be used to supplement the application. Please provide a brief summary of the proposed project implementation, including timeline and milestones. Please describe the need for and impact of CIF funds. SECTION 5:AGREEMENT I/We certify that all information provided in this application (and its attachments) is true and correct to the best of my/our knowledge. I/We agree to provide any addition information as may be requested by the City of Hastings. APPLICATION SIGNATURE: PRINTED NAME &TITLE: DATE: VIII-14 7 SECTION 6: NOTICES OF DATA PRACTICES Notice of Data Practices THE MINNESOTA DATA PRACTICES ACT requires that we inform you of your rights about the private data we are requesting on this form. Private data is available to you, but not to the public. We are requesting this data to determine your eligibility for CIF funding through the City of Hastings. Providing the data may disclose information that could cause your application to be denied. You are not legally required to provide the data; however, refusing to supply the data may cause your application not to be processed. Your signature on this application indicates you understand these rights. Your address and telephone number will be considered public data unless you request this information to be private and provide an alternate address and telephone number. Please sign below to indicate you have read this notice: Signature _____________________________________________________ Date _______________ I request that my address and telephone number be considered private data. My alternative business address and telephone number are as follows: Address __________________________________________ Phone Number ___________________ VIII-14 1 Community Investment Fund City of Hastings PROGRAM INFORM ATI ON,GUIDELINES AND APPLI CATI ON INSTRUCTI ONS Contact: Parks & Recreation Director Chris Jenkins 651-480-6175 cjenkins@hastingsmn.gov updated 1/30/2025 VIII-14 2 HASTINGS COMMUNITY INVESTMENT FUND PROGRAM INFORMATION,GUIDELINES AND APPLICATION INSTRUCTIONS SECTION 2:ELIGIBILITY CONSIDERATIONS A.Location Eligibility for the Community Investment Fund is for projects within Hastings city limits and on public property. B.Eligible Projects Projects should be community-supported public amenities. Examples include (but not limited to): a.Streetscape beautification and walkability. b.Enhancements to parks or athletic facilities. c.Trails and non-motorized infrastructure. d.Public art. e.Improved access to public amenities. f.Tourism amenities. g.Historic preservation or commemoration. h.Studies to investigate otherwise eligible projects. i.Seed funding for pilot projects. SECTION 1:GENERAL PROVISIONS A.Purpose This is about community partnership. The City will use the Community Investment Fund (CIF) to create vibrant, community-supported, public projects.Vibrant projects contribute to a strong quality of life, sense of place, and Hastings’ identity. Community-supported projects demonstrate public awareness,civic engagement,and/or local momentum.Public projects are open and available for public use and enjoyment. B.Funding Amount The City of Hastings has budgeted $100,000 for this program in 2025.Applications will be accepted on an ongoing basis.First review will be March 10, 2025.Subsequent reviews will occur on May 12, August 12, and November 24, 2025 as funds are available.There is not a maximum grant award; however, the City may limit grants in order to fund multiple project applications. Matching dollars are not required by the CIF program but will help demonstrate community support, as well as help the CIF funds go further to partner with multiple projects. The City may carry-over any unused CIF funds to the following year, and the City may budget additional funding to the CIF. VIII-14 3 SECTION 3:APPLICATION PROCEDURES Applications will be accepted on an ongoing basis.First review will be March 10, 2025. Subsequent reviews will occur on May 12, August 12, and November 24, 2025 as funds remain available. Incomplete applications will not be accepted. A.Preliminary Meeting Prior to submission of an application, the potential applicant is encouraged to meet with City staff to discuss the proposed project and CIF requirements.Contact Parks & Recreation Director Chris Jenkins with questions (651-480-6175 or cjenkins@hastingsmn.gov). B.Application Format Applicants shall submit a CIF application package consisting of the following: a.Completed CIF Application form,including any supplementary information. b.Documentation of community engagement or support (such as surveys, letters of support, or funding commitments). C.Application Submittal The completed application and all required attachments shall be submitted electronically to: Parks & Recreation Director Chris Jenkins cjenkins@hastingsmn.gov SECTION 4:REVIEW PROCESS A.Review and Recommendation City staff will review the application for completeness and verification that the proposed project meets the standards and eligibility requirements of the program.Incomplete or ineligible applications will be denied, and the applicant will be notified. Once an application is deemed complete,staff will schedule the grant application for review by the Finance Committee of the Council.Depending on the nature of the proposed project, other City commissions may also review. For example, the Parks Commission may review proposals for park or athletic facilities.Applicants are encouraged to attend the meeting(s) to provide additional information and/or answer any questions by committee members. C.Ineligible Projects Examples of ineligible projects: 1.Projects not located within Hastings city limits. 2.Projects not located on City-owned property. 3.Projects that won’t be completed by December 31,2026. 4.Direct support of a private business. 5.Ongoing operating expenses. 6.Expenses incurred prior to application/approval. VIII-14 4 B.Evaluation Criteria The Finance Committee will consider the following criteria in its review: •Defined and focused project –Has the project been thought-through and ready to proceed? Is the application complete? •Impact on community –How would the project contribute to a strong quality of life, sense of place, and/or Hastings’ identity? •Demonstrated community engagement and support –What public awareness, civic engagement, and/or local momentum does the project have? This may include letters of support and may include financial or in-kind commitments.Matching dollars are not required by the CIF program but will help demonstrate community support. •Partnership –Does the project strengthen community collaboration and partnership? •Budget –Is the project’s budget thought-through and realistic? •Ongoing operation/maintenance –Have ongoing operation and maintenance costs been reasonably estimated? •Timeline –Is the project’s timeline realistic, including significant milestones and completion date (no later than December 31,2025)? •Project location –The project must be located within Hastings city limits and must be located on public property. •City Compliance –The project must follow City codes and obtain city permits before commencement of work and disbursement of funds. C.Formal Review The City Council will consider the project application with recommendations from the Finance Committee of the Council and any City commissions.The City Council will decide funding awards and grant agreement, as well as siting on City property or ongoing ownership and responsibility by the City.Applicants are encouraged to attend the meeting(s)to provide additional information and/or answer any questions. SECTION 5:DISTRIBUTION OF FUNDS TO APPROVED APPLICANTS A.Evidence of Expenditures and Disbursement of Funds CIF disbursements will be negotiated between the City and the Applicant. Depending on the nature of the approved project, disbursements might be structured as a reimbursement, advance funding, direct payment by the City, or the project managed by the City. In any case, use of CIF funds is expected to comply with purchasing policies, competitive pricing, and documentation. VIII-14 5 CITY OF HASTINGS COMMUNITY INVESTMENT FUND APPLICATION SECTION 1:PROJECT CONTACT INFORMATION Applicant Organization Name: Hastings Hawks Amateur Baseball Address: 1908 Pine St. City / State / Zip: Hastings, MN 55033 Primary Contact Person (name and title): Bruce Karnick - President Primary Contact Phone: 651-398-2495 Primary Contact Email: president@hastingshawks.com SECTION 2: PROPERTY INFORMATION Project Site Address: 2501 Millard Ave SECTION 3: PROJECT BUDGET CIF Funds Requested: $ 22,500 Matching Contribution (if in-kind, please describe): $ 19,000 in kind and $10,000 cash Total Project Costs: $ This phase of the project $27,700 Please provide a project budget, including all sources and uses. Letters of support or funding commitments may be used to supplement the application. Please identify future (5 to 10 years) operation and maintenance expenses and who will be responsible for these costs. The remaining questions are answered in an accompanying document. The Hastings Hawks and the City of Hastings Parks Deparment has a great working partnership. This building is owned by the city, but we work together to help maintain it as a combined effort. Part of this request is to help cover the roofing maintenance for a 26 year old facility VIII-14 6 SECTION 4: PROJECT DESCRIPTION –please provide a narrative proposal that answers the following questions in this order. Please provide a brief summary of the proposed project, including its impact on the community. Please describe the project’s community engagement and support.Surveys, letters of support, or funding commitments may be used to supplement the application. Please provide a brief summary of the proposed project implementation, including timeline and milestones. Please describe the need for and impact of CIF funds. SECTION 5:AGREEMENT I/We certify that all information provided in this application (and its attachments) is true and correct to the best of my/our knowledge. I/We agree to provide any addition information as may be requested by the City of Hastings. APPLICATION SIGNATURE: PRINTED NAME &TITLE: DATE: Bruce Karnick - President 05-09-25 VIII-14 7 SECTION 6: NOTICES OF DATA PRACTICES Notice of Data Practices THE MINNESOTA DATA PRACTICES ACT requires that we inform you of your rights about the private data we are requesting on this form. Private data is available to you, but not to the public. We are requesting this data to determine your eligibility for CIF funding through the City of Hastings. Providing the data may disclose information that could cause your application to be denied. You are not legally required to provide the data; however, refusing to supply the data may cause your application not to be processed. Your signature on this application indicates you understand these rights. Your address and telephone number will be considered public data unless you request this information to be private and provide an alternate address and telephone number. Please sign below to indicate you have read this notice: Signature _____________________________________________________ Date _______________ I request that my address and telephone number be considered private data. My alternative business address and telephone number are as follows: Address __________________________________________ Phone Number ___________________ 05-09-25 VIII-14 Total Concessions Project Cost The concessions plan was $38,800 that was approved in 2024. That plan included $6000 of in-kind work from the Hawks. With the price increases described below, the Hawks are adding $19,000 of in-kind labor to the project for a total of $25,000. We also had $10,000 cash for the project and are increasing that to $15,000 for a total of $40,000 for the project from our organization. Last years CIF approved $22,800 for the project and we are asking for an additional $16,500 to bring the city’s total commitment to $39,300 This CIF application looks out of balance without combining the two years’ worth of data. Section 3:Project Budget: This is dual application. It is an addendum to last year’s approved project involving the concessions stand at Veterans Park. The year delay at the state level has caused costs to rise for the project. The state also requires more expensive equipment for the stand. The Hawks have also increased our in-kind donations to $25,000 for both roofing and excavation up from $6,000. We are also able to commit an additional $5,000 in cash as needed. The first $16,500 requested from the CIF is to cover these additional costs. A higher-than-expected permit to build and rental fees for equipment were expected to be covered by donations that fell through $2,500. Plumbing went from $4,000 to $7,000. Equipment went up $4,000, and electrical is expected to go up $3,000. Also,part of this project has become a maintenance project for the existing building. That portion of the project has added roughly $4,000 to replace the existing roofing on both concessions and the shed, the sofit and facia along with the roof ventilation system from 1999. In total, the concessions expansion and now, roof maintenance is going up a minimum of $16,500. The second aspect of this request is field maintenance. Minnesota Sod has quoted the levelling of the dirt playing surfaces on the baseball field at $10,199.03. The Hawks and HYAA have committed $5,199.03 to the project and are seeking $6,000 from the CIF with the extra $1,000 to oƯset the cost of the red rock that needs to be purchased to fill in the low spots. Section 4: Project Description SUMMARY:The first portion of the project is concessions stand expansion. The current space is 16’ x 12’ and we are adding 20’ to make the total space 36’ x 12’. This expansion VIII-14 allows us to raise additional funds for future park improvements, increases our storage and security of our concessions stock and improves our ability to provide the best possible service as well as ensures food safety can meet current standards. The field levelling need is 100% about player safety. Keeping the playing surface level allows the ball to roll and bounce true, it also limits the chances a player could trip and become injured. It also improves water shedding to allow the field to rebound faster after a storm which allows more games, ultimately allowing more opportunities to sell concessions which get put right back into the field. Both of these projects improve the overall safety at Veterans Park Baseball field and help increase the funds available to make park improvements. SUPPORT:The Hawks and HYAA are financially supporting the project with both monetary donations and in-kind donations. TIMELINE:The concessions stand is currently in progress. The foundational bricks have been installed and are ready for the exterior walls to go up. The roll-up doors and trusses have been ordered and should be available at the end of May. Equipment should be ordered as soon as additional funding is available. The fieldwork can be scheduled as soon as the funds for that project are approved. NEED:The need for the funds on the first project is simple, without the additional funds, some aspects of the project will be delayed and thus force a temporary but long closure of the concessions stand during our busiest part of the season.A closure would severely hinder the ability of the Hawks to be able to raise the money needed to complete the project. NOTE: If there is not enough funds available to complete both projects, the concession stand is clearly the more important piece to complete and thus, we ask that be the priority. Thank you for taking the time to consider these requests. Bruce Karnick President, Hastings Hawks. VIII-14 Date: 2500 SOCCER FIELD ROAD HASTINGS, MINNESOTA 55033 HASTINGS HAWKS BASEBALL Mar-12-2025 Veterans Park Infield/Warning Track Regrade 2500 Soccer Field Road Hastings, Minnesota 55033 kaiser_33@hotmail.com 612.747.9986 Email: Phone: EST5201249Est ID: Nick BalistrieriSales: Veteran's Park infield re- grading $3,369.63 ·Survey and grading of the infield. ·Total station machine-controlled grading with 1/8"accuracy. ·Grading of the warning track with materials on site. ·Assumes aglime supplied and imported by the owner if needed. Veteran's Park warning track re-grading $4,902.72 ·Survey and grading of the warning track. ·Total station machine-controlled grading with 1/8"accuracy. ·Grading of the warning track with materials on site. ·Assumes aglime supplied and imported by the owner if needed. Veterans Park warning track edge and clean up $1,926.68 ·Edge warning track and clean up weeds. Estimate Total $10,199.03 Subtotal Taxes $10,199.03 $0.00 VIII-14msc® Contractor: Signature Date: Nick Balistrieri Client: Signature Date:03/12/2025 Email:nbalistrieri@mnsodco.com |SNGT| |mm/dd/yyyy| VIII-14 VIII-14 ^ince 1857Hastings MINNESOTA Community Investment Fund City of Hastings PROGRAM INFORMATION,GUIDELINES AND APPLICATION INSTRUCTIONS Contact: Parks &Recreation Director Chris Jenkins 651-480-6175 cjenkins@hastingsmn.gov updated 1/30/2025 1 VIII-14 HASTINGS COMMUNITY INVESTMENT FUND PROGRAM INFORMATION,GUIDELINES AND APPLICATION INSTRUCTIONS SECTION 1:GENERAL PROVISIONS A.Purpose This is about community partnership.The City will use the Community Investment Fund (CIF) to create vibrant,community-supported,public projects.Vibrant projects contribute to a strong quality of life,sense of place,and Hastings’identity.Community-supported projects demonstrate public awareness,civic engagement,and/or local momentum.Public projects are open and available for public use and enjoyment. B.Funding Amount The City of Hastings has budgeted $100,000 for this program in 2025.Applications will be accepted on an ongoing basis.First review will be March 10,2025.Subsequent reviews will occur on May 12,August 12,and November 24,2025 as funds are available.There is not a maximum grant award;however,the City may limit grants in order to fund multiple project applications. Matching dollars are not required by the CIF program but will help demonstrate community support,as well as help the CIF funds go further to partner with multiple projects.The City may carry-over any unused CIF funds to the following year,and the City may budget additional funding to the CIF. SECTION 2:ELIGIBILITY CONSIDERATIONS A.Location Eligibility for the Community Investment Fund is for projects within Hastings city limits and on public property. B.Eligible Projects Projects should be community-supported public amenities.Examples include (but not limited to): a.Streetscape beautification and walkability. b.Enhancements to parks or athletic facilities. c.Trails and non-motorized infrastructure. d.Public art. e.Improved access to public amenities. f.Tourism amenities. g.Historic preservation or commemoration. h.Studies to investigate otherwise eligible projects. i.Seed funding for pilot projects. 2 VIII-14 C.Ineligible Projects Examples of ineligible projects: 1.Projects not located within Hastings city limits. 2.Projects not located on City-owned property. 3.Projects that won’t be completed by December 31,2026. 4.Direct support of a private business. 5.Ongoing operating expenses. 6.Expenses incurred prior to application/approval. SECTION 3:APPLICATION PROCEDURES Applications will be accepted on an ongoing basis.First review will be March 10,2025.Subsequent reviews will occur on May 12,August 12,and November 24,2025 as funds remain available.Incomplete applications will not be accepted. A.Preliminary Meeting Prior to submission of an application,the potential applicant is encouraged to meet with City staff to discuss the proposed project and CIF requirements.Contact Parks & Recreation Director Chris Jenkins with questions (651-480-6175 or cjenkins@hastinqsmn.gov). B.Application Format Applicants shall submit a CIF application package consisting of the following: a.Completed CIF Application form,including any supplementary information. b.Documentation of community engagement or support (such as surveys,letters of support, or funding commitments). C.Application Submittal The completed application and all required attachments shall be submitted electronically to: Parks &Recreation Director Chris Jenkins cienkins@hastinqsmn.gov SECTION 4:REVIEW PROCESS A.Review and Recommendation City staff will review the application for completeness and verification that the proposed project meets the standards and eligibility requirements of the program.Incomplete or ineligible applications will be denied,and the applicant will be notified. Once an application is deemed complete,staff will schedule the grant application for review by the Finance Committee of the Council.Depending on the nature of the proposed project,other City commissions may also review.For example,the Parks Commission may review proposals for park or athletic facilities.Applicants are encouraged to attend the meeting(s)to provide additional information and/or answer any questions by committee members. 3 VIII-14 B.Evaluation Criteria The Finance Committee will consider the following criteria in its review: •Defined and focused project -Has the project been thought-through and ready to proceed? Is the application complete? •Impact on community -How would the project contribute to a strong quality of life,sense of place,and/or Hastings’identity? •Demonstrated community engagement and support -What public awareness,civic engagement,and/or local momentum does the project have?This may include letters of support and may include financial or in-kind commitments.Matching dollars are not required by the CIF program but will help demonstrate community support. •Partnership -Does the project strengthen community collaboration and partnership? •Budget -Is the project’s budget thought-through and realistic? •Ongoing operation/maintenance -Have ongoing operation and maintenance costs been reasonably estimated? •Timeline -Is the project’s timeline realistic,including significant milestones and completion date (no later than December 31,2025)? •Project location -The project must be located within Hastings city limits and must be located on public property. •City Compliance -The project must follow City codes and obtain city permits before commencement of work and disbursement of funds. C.Formal Review The City Council will consider the project application with recommendations from the Finance Committee of the Council and any City commissions.The City Council will decide funding awards and grant agreement,as well as siting on City property or ongoing ownership and responsibility by the City.Applicants are encouraged to attend the meeting(s)to provide additional information and/or answer any questions. SECTION 5:DISTRIBUTION OF FUNDS TO APPROVED APPLICANTS A.Evidence of Expenditures and Disbursement of Funds CIF disbursements will be negotiated between the City and the Applicant.Depending on the nature of the approved project,disbursements might be structured as a reimbursement,advance funding,direct payment by the City,or the project managed by the City.In any case,use of CIF funds is expected to comply with purchasing policies,competitive pricing,and documentation. 4 VIII-14 CITY OF HASTINGS COMMUNITY INVESTMENT FUND APPLICATION SECTION 1:PROJECT CONTACT INFORMATION Ai-x ..kl Hockey Day MN 2026ApplicantOrganizationName:’ Address:15"^VR-L- City /State I Zip:g5£>3 3 Primary Contact Person (name and title Primary Contact Phone:<^^1^3 1°!^~O~?3 3 Primary Contact Email:2^0 Q-S SECTION 2:PROPERTY INFORMATION Project Site Address:2nd Street West,Hastings Civic Arena SECTION 3:PROJECT BUDGET CIF Funds Requested:$ Matching Contribution (if in-kind,please describe):$10 Total Project Costs:$ Please provide a project budget,including all sources and uses.Letters of support or funding commitments may be used to supplement the application. yim S vU<cu 31=bo «s)ATI?b>7D /4/^^ 5 Please identify future (5 to 10 years)operation and maintenance expenses and who will be responsible for these costs None.The banners will be used for one year only to promote Hockey Day MN 2026. Help with Installation (hanging the banners)is requested. VIII-14 SECTION 4:PROJECT DESCRIPTION -please provide a narrative proposal that answers the following questions in this order. Please provide a brief summary of the proposed project,including its impact on the community. The CIF funds would be used to purchase promotional banners for Hockey Day MN 2026.Hastings has been selected as the host city for Hockey Day MN,a statewide event that will attract 80,000 +visitors to the community.These custom,professional banners are designed to hang on light poles and will enhance the existing streetscape,fousa Please describe the project’s community engagement and support.Surveys,letters of support,or funding commitments may be used to supplement the application. Hastings is extremely fortunate to be selected as the 2026 host city of Hockey Day MN.Several communities throughout the state apply for this privilege each year.A committee of community members from Hastings Hockey Association,United Heroes League,the City of Hastings,Hastings Chamber of Commerce and individual small buslnesses are collaboratlng to make thls event a success.Having professional banners in Hastlngs downtown and~at~ttiecivic arenapromotes the honor of~Hastings as the selected host city. Please provide a brief summary of the proposed project implementation,including timeline and milestones. The MN Wild has selected Rivertown Days as the first major promotional event of Hockey Day MN. With funding secured,design of the banners will begin immediately with a goal of having them printed and instaiied"Dy the week of July 14th,2025 Please describe the need for and impact of CIF funds. The volunteer planning committee of Hockey Day MN 2026 is responsible for raising funds to pay for all aspects of the event,these costs are upwards of $800,000.Community partners and generous corporate sponsors are stepping up to support this effort,but marketing funds are limited at the moment as major infrastructure deposits are top priority.The CIG funds would allow for necessary promotion of an event that will bring incredible to Hastings. SECTION 5:AGREEMENT l/We certify that all information provided in this application (and its attachments)is true and correct to the best ofmy/our knowledge.I/We agree to provide any addition information as may be requested by the City of Hastings. APPLICATION SIGNATURE:"'^ PRINTED NAME &TITLE:}M yU DATE: 6 VIII-14 SECTION 6:NOTICES OF DATA PRACTICES Notice of Data Practices THE MINNESOTA DATA PRACTICES ACT requires that we inform you of your rights about the private data we are requesting on this form.Private data is available to you,but not to the public.We are requesting this data to determine your eligibility for CIF funding through the City of Hastings.Providing the data may disclose information that could cause your application to be denied.You are not legally required to provide the data;however,refusing to supply the data may cause your application not to be processed.Your signature on this application indicates you understand these rights.Your address and telephone number will be considered Signature public data unless you request this information to be private and provide an alternate address and telephone number.Please sign below to indicate you have read this notice:I I request that my address and telephone number be considered private data.My alternative business address and telephone number are as follows: Address Phone Number 4eS~(&73~7 Impression Signs and Graphics 680 Hale Ave N., Ste 250 Oakdale, MN 55128 eric@impressionsigns.com (651) 328-6600 EIN #: 46-2454941 Tax ID: MN 30-71714 www.impressionsigns.com Quote 13404 HDM 2025 City Signage SALES REP INFO Eric Gustafson President eric@impressionsigns.com (612) 401-4450 QUOTE DATE 05/12/2025 QUOTE EXPIRY DATE 06/11/2025 TERMS 50/50 REQUESTED BY Hockey Day Minnesota 2026 - Hastings CONTACT INFO Shane Hudella shaneh@unitedheroesleague.org (651) 319-0737 Mobile: (651) 253-6737 #ITEM QTY UOM U.PRICE TOTAL (EXCL. TAX)TAX 1 13oz Vinyl Banners with Grommets - 8' x 8'4 Each $195.00 $780.00 $0.00 13oz vinyl banner with grommets on all sides. Assumes material will be mounted to a solid backer.If not mounted to solid backer more durable construction would be recommended. 2 13oz Vinyl Banners with Grommets - 8' x 4'2 Each $130.00 $260.00 $0.00 13oz vinyl banner with grommets on all sides. Assumes material will be mounted to a solid backer.If not mounted to solid backer more durable construction would be recommended. 3 18oz Vinyl Banners with Grommets - 5' x 3'4 Each $80.00 $320.00 $0.00 18oz vinyl banner with grommets on all sides. •Heavier 18oz material recommended for install on open chain link fences 4 Option 1 - Street Pole Banners 2'w x 5'h - 22oz Blockout Vinyl 12 Each $355.00 $4,260.00 $0.00 Street Pole Banners - 24"w x 60"h. 22oz Blockout Banner Material - Double Sided with 4" Pole Pockets. Includes: Banners 24 Brackets - 25" Exposed - Black Casting with Black Fiberglass Rod Qty 48 - 5/8" Screw Gear Banding - 40" - Black Delivery 5 Option 2 - Street Pole Banners 2'w x 5'h - Digital Marine Acrylic Fabric 12 Each $410.00 $4,920.00 $0.00 Street Pole Banners - 24"w x 60"h. Digital Marine Grade Acrylic Fabric - Double Sided with 4" Pole Pockets. This product is designed to last longer outdoors, but may not be necessary for a 1 year duration. Also - depending on the design, the vinyl banner option may be recommended. Includes: Banners 24 Brackets - 25" Exposed - Black Casting with Black Fiberglass Rod Qty 48 - 5/8" Screw Gear Banding - 40" - Black Delivery 6 Design (if needed)1 Hr $135.00 $135.00 $0.00 Place holder for hourly rate.Will be adjusted based on actual time spent. PRINTED ON 05/12/2025 10:37 AM BY EG CREATED BY EG 1/2 VIII-14(impression and graphics This handcrafted quote is based on the specific information you’ve given us and is valid for 30 days. When you approve this quote, you are agreeing to pay 100% of the quoted price. In most cases, we require a 50% deposit to begin work on your project. Once we receive your deposit, we’ll schedule your project and email you an estimated completion date. The remaining balance is due upon completion of your order. Need to make changes? No problem - but please understand, changes to quantity or specifications will affect your price. We will provide you with an updated quote based on the changes. PLEASE NOTE: Due to market uncertainty regarding tariffs, our pricing may change at any time based on fluctuations in material costs. SIGNATURE:DATE: QUOTE 13404, HOCKEY DAY MINNESOTA 2026 - HASTINGS, 05/12/2025 PRINTED ON 05/12/2025 10:37 AM BY EG CREATED BY EG 2/2 VIII-14 Signage Bid Request Sheet Type Size Location(s)Cost Qty Total Large grommeted 1 sided Vynil 8 x 8 Right @ Bridge, 2 @ arena rinks, 1 @ UHL $195 4 $780 Large grommeted 1 sided Vynil 4 x 8 Hwy 55-Jacob Ave / Hwy 61 @ Dugarels $130 2 $260 Medium grommeted 1 sided Vynil 3 x 5 Municipal Outdoor Rinks (Lyons, Pioneer, etc)$80 4 $320 Fabric banners for Light Poles 2 w x 5 h Lightpoles downtown 2nd street $355 12 $4,260 Design Time -For total order $135 1 $135 Total $5,755 VIII-14 City Council Memorandum To:Mayor Fasbender &City Councilmembers From:Chris Eitemiller,Finance Manager Date:May 19, 2025 Item:Lake Rebecca 2025 Budget Adjustment Council Action Requested: Staff requests Council approval to add budget authority to match remaining costs for the Lake Rebecca upgrade project. Background Information: There is a state grant that will fully fund the Lake Rebecca project. The majority of this project will be completed in 2025. The state of MN will reimburse the City for actual costs up to $1 million. The Parks department is requesting $776,489 be added to the Parks Capital fund’s authorized spending. The state of MN will reimburse the City for actual costs incurred once the project is completed. Financial Impact: There is no negative impact to the City’s finances, as this project will be fully reimbursed by the state of MN. Advisory Commission Discussion: N/A Council Committee Discussion: N/A Attachments: N/A VIII-15 City Council Memorandum To:Mayor Fasbender & City Councilmembers From:Assistant City Administrator Kelly Murtaugh Date:May 19, 2025 Item:Cannabis Retail Business Registration Selection Council Actions Requested: Approve resolution for the selection process for simultaneous cannabis business retail registrations. Background Information: Council approved the most recent ordinance language regarding cannabis business registration in December 2024. This ordinance language approves one (1) cannabis business retail operation within the city per 12,500 population. Questions have arisen as to how the City will address the potential of simultaneous retail registrations, which is not addressed in ordinance. State statute does not direct selection at the municipal level. Based on what is understood about the process at this time, staff recommends registration approval for a cannabis retail business that has completed all registration steps first,based on time and date stamp of completion per the Deputy City Clerk. Should there be more than one that completes all registration steps at the same time, staff recommends a drawing to determine the approval. Financial Impact: N/A Committee Discussion: NA Attachments: None X-E-01 CITY OF HASTINGS DAKOTA COUNTY STATE OF MINNESOTA RESOLUTION NO. ______ CANNABIS RETAIL BUSINESS SELECTION PROCESS WHEREAS, the City of Hastings adopted Chapter 117 Cannabis and Lower-Potency Hemp Edible Business Registration in December 2024; and WHEREAS, the City of Hastings ordinance designates approval of one (1) cannabis retail registration per 12,500 population; and WHEREAS,more than one cannabis retail business may seek registration approval through the City; and WHEREAS, the ordinance is silent on the selection process if more than one cannabis retail business seeks simultaneous registration. NOW THEREFORE BE IT RESOLVED that the City Council of the City of Hastings approves that the selection process be based on time and date of city registration completion, with a drawing in the event of simultaneous city registration completions. Passed the 19th day of May, 2025. Mary Fasbender, Mayor Attest: Kelly Murtaugh, City Clerk X-E-01