HomeMy WebLinkAboutVIII-14 Approve Community Investment FundingCity Council Memorandum
To:Mayor Fasbender & City Councilmembers
From:City Administrator Dan Wietecha
Date:May 19, 2025
Item:Community Investment Fund
Council Action Requested:
Approve funding for CIF projects as outlined in this memo.
Background Information:
The City established the Community Investment Fund (CIF) four years ago to encourage
community-driven project, foster collaboration with community organizations, and leverage
financial support for projects.
The Finance Committee reviewed CIF applications 5/12/25 and recommended funding the
following projects:
•Hastings Area Rotary Club: $6,000 for a garage to store and maintain tri-shaws for the
Cycling Without Age program. This is in addition to $6,000 in CIF previously awarded to
the project in 2024. The size of the garage was enlarged since then, resulting in the
increased project budget. Construction of the project is being coordinated with the
Hastings High School building trades classes. Rotary and project partners are providing
$32,844 in matching funds and in-kind labor.
•Hastings Pickleball Association and Hastings Tennis Association:$5,000 for a storage
shed. They will provide $4,000 in matching funds.
•Hastings Pickleball Association and Hastings Tennis Association: $1,000 for shade
umbrellas. They will provide $1,900 in matching funds.
•Downtown Business Association: $8,024 for rooftop holiday lights in winter 2025-2026.
DBA will provide matching funds of $8,024.
•Hastings Hawks: $16,500 for concession stand roof, addition, and equipment. This is in
addition to $22,800 in CIF previously awarded to the project in 2024. The project was
delayed by state review and approval. State requirements, cost increases, and a loss of
VIII-14
pledged donation have resulted in the increased project budget. The Hawks are providing
$25,000 in cash and in-kind labor.
•Hockey Day Minnesota: $5,755 for banners.
The Finance Committee did not recommend funding several projects that needed additional
information.
Approximately $14,700 remains in the 2025 CIF budget. Finance Committee will next discuss
applications at its August meeting.
Financial Impact:
Allocation of $42,279 is within budget. Applicants are matching this allocation with
approximately $71,768 and in-kind labor to complete this project.
Commission Discussion:
Finance Committee (Vihrachoff*, Beck, Leifeld) reviewed applications 5/12/2025
Attachments:
CIF applications
VIII-14
VIII-14
CITY OF HASTINGS
COMMUNITY INVESTMENT FUND APPLICATION
SECTION 1:PROJECT CONTACT INFORMATION
Applicant Organization Name:Hastings Area Rotary Club/Hastings Cycling Without Age
Address:118 4th Street E.
City I State /Zip:Hastings,MN 55033
Primary Contact Person (name and title):Jeff Carlson
Primary Contact Phone:651-437-2360 (w),651-338-4350 (c)
Primary Contact Email:jeff.carlson@carlsoncap.com
SECTION 2:PROPERTY INFORMATION
Project Site Address:Hastings Senior Center,310 River St.,Hastings MN 55033
SECTION 3:PROJECT BUDGET
CIF Funds Requested:$6.000.00
Matching Contribution (if in-kind,please describe):$
Total Project Costs:$$44,844.00
Please provide a project budget,including all sources and uses.Letters of support or funding
commitments may be used to supplement the application.
Combination of Rotary funds,Ruth and George Doffing Charitable Fund,In Kind and Contractor
Cash Donations
Please identify future (5 to 10 years)operation and maintenance expenses and who will be responsible
for these costs.
Rotary and Hastings Schools
VIII-14
SECTION 4:PROJECT DESCRIPTION-please provide a narrative proposal that answers the
following questions in this order.
Please provide a brief summary of the proposed project,including its impact on the community.
Hastings Cycling Without Age (CWA)&Rotary give rides to the elderly on an e-powered bike wtih seat
on it called a tri-shaw.This request is for the shed that is currently being built by the Hastings Senior
Center by the high school Industrial Arts class.
Please describe the project’s community engagement and support.Surveys,letters of support,or funding
commitments may be used to supplement the application.
The project has been fully supported by the Hastings High School principal,Scott Doran,as well as
the Hastings superintendent,Tammy Champa,and Erik Deitz,class instructor at Hastings High
School.
Please provide a brief summary of the proposed project implementation,including timeline and
milestones.The class teaches over fall and spring semesters.Project completion date of this project is end of
May 2025:
Precision Landscaping provided landcaping supplies.
Frandrup Masonry completed framework.Shaw Lumber discounted lumber costs.
Greg Stotko provided all drawings and plans as well as donation as garage door,work bench and
cabinetry.Doug Speedling provided equipment and onsite employees to guide and teach
students.Tom Daley provided labor and materials for electrical costs.Please desqribe the need for and impact of CIF funds.
During the initial ask,the size of the scope and budget were very preliminary.The size of the building
has increased to 40 feet x 22 feet and will now house 8 trishaws plus a work bench for repairs.Updated
budget is attached as well as other contributions and In-Kind leaving approximately $16,000 left to be
funded.As a whole,great community and student engagement that will benefit CWA and community
for years to coma.
SECTION 5:AGREEMENT
l/We certify that all information provided in this application (and its attachments)is true and correct to
the best ofmy/our knowledge.I/We agree to provide any addition information as may be requested by
the City of Hastings..
APPLICATION SIGNATURE:
PRINTED NAME &TITLE:
DATE:
6
VIII-14
SECTION 6:NOTICES OF DATA PRACTICES
Notice of Data Practices
THEMINNESOTADATAPRACTICES ACT requires that weInformyou of your rightsabout the private data we arerequesting on this form.Privatedata Is available
to you,but not tothe public.Wearerequesting this data to determine your eligibility for CIFfundingthrough the City of Hastings.Providingthedata may disclose
informationthat couldcause your applicationto be denied.You arenot legally required toprovide thedata:however,refusing to supply thedata may cause your
application not to be processed.Your signature on this applicationIndicates youunderstand these rights.Your address and telephone number will be considered
public data unless you requestthisInformation to be private andprovidean alternateaddress and telephone number.Please sign below to indicate you haveread
this notice:
Signature Date
I request that my address and telephone number be considered private data.My alternative business
address and telephone number are as follows:
Address Phone Number
CWA SHED BUDGET
Description Unit Qty Material Labor Unit $ Total
Surveying LS 1 0 300 300 -300 No Cost
Builders Risk Insurance MO 0 0 0 0 School to provide BRI
Preconstruction Design LS 1 0 0 0
Temp Toilet MO 1 0 0 0
Dumpster Rental EA 1 585 0 585 -585 could possibly use Senior center dumpster on site
Fence/Gate LS 1 250 500 750
Excav/Backfill LS 1 750 2000 2750 -2700 Precision will donate labor and material
Landscaping LS 1 2000 0 2000 School labor -2000 Precision will donate labor and material
Concrete SF 792 3.75 7 8514 11964 Frandrup Cost
Exterior Concrete SF 216 3.75 6 2106 -2500 Frandrup Donation
4" Masonry Curb LF 112 4 8 1344
Wood Framing LS 1 3524 0 3524 School labor -5000 Shaw Stewart Donation
Wood Trusses LS 1 2200 0 2200 School labor
Finish Carpentry LS 1 250 0 250 School labor
Storage/Upper Cabinet LS 1 975 0 975 School labor -975 G&J
Work Bench/Shelves LS 1 268 0 268 School labor -268 G&J
Building Insulation LS 1 1400 0 1400 School labor
Roofing SQ 12 160 0 1920 School labor
Ice/Water-Tar Paper MS 1 650 0 650 14282 Shaw Stewart Material
Ridge Vent EA 5 102 0 510 School labor
Roof Edge EA 13 10 0 130 School labor
Soffit and Fascia LS 1 1320 0 1320 School labor
Siding CT 6 440 0 2640 School labor
Gutters LS 1 175 0 175 School labor
Doors/Frames & HW EA 1 1358 0 1358 School labor
Overhead Doors LS 1 1200 750 1950 1200 G&J
Interior OSB Sheathing EA 1 830 0 830 School labor Maybe under DSB
Painting Interior LS 1 500 0 500 School labor -500 Sherwin Williams, Ace or Fleet Farm to donate
HVAC LS 1 315 0 315 Space heater opt.-315 G&J
Electrical LS 1 4352 0 4352 -4352 Daley Electrical will donate labor and material
Permit Cost LS 1 1228 0 1228
BUDGET TOTAL SF 792 56.62$SF 44,844.00$ DONATIONS (18,295.00)$ 33.52$ SF
DONATIONS -41%(18,295.00)$
26,549.00$
Ruth Doffing Fund (10,000.00)$
City Grant (6,000.00)$
Balance 10,549.00$
CWA SHED BUDGET REVISED 4-14-25
VIII-14
A1 Revised Floor Plan 4-7-25 Stotko Signature Homes
Apr 8, 2025
VIII-14
12”x18”shelf 42”AFF
Elect.Outlet @ 48”AFF
2-0"
l&"
Architectural 3asphaltshingh
Ridge vent
Roof edgeIceandWater
4”4500 PSI concrete slab
3/8”rebar mat 3’-0”OC each way
6”sand cushionunder slab
4”high8”wide grouted masonry curb18”x 20”thickened edge with 2 each
#5 rebar at perimeter
1/2”x16”anchor bolts 4’-0”OC
D2x6x92 5/8”stud 16”OC
1/2”OSB sheathing
Weather BarrierD4vinylsiding
Aluminum vented soffit and fasciaR21insulationand6millpoly
1/2”OSB sheathing at interiorpaintedwhite
Wood trusses 2’-0”OC
1/2”OSBsheathing withHclips
Truss Lag screwsR38insulationand 6millpoly1/2”OSB sheathing at interior painted white
Wall Section
A2 Foundation Plan/Thickened Edge Detail revised 4/8/25 Stotko Signature Homes
Apr 8, 2025
VIII-14
'^//////////^^^//7//^/^^^^
l6'-8
Garage Door Slab Edge Detail
to
CO
Conduit and Ground Rod
8’fromSEcorner
4”4500 PSI concrete slab
3/8”rebar mat 3-0”OC each way
6”sand cushion under slab
4”high 8”wide grouted masonry curb
18”x 20”thickened edge with 2 each
#5 rebar at perimeter1/2”x16”anchor bolts 4’-0"OC
-^Thickened Edge Detail
Slope slab edge 1/2”at garage door
opening
Provide 1/2”expansion
4”concrete apron with sand cushion as
needed
2x4 garage door bucks and 5/4 x 9 1/4
Smart Trim iamb and header material
V/7>77M
Foundation Plan
VIII-14
VIII-14
VIII-14
VIII-14
VIII-14
1
Community Investment Fund
City of Hastings
PROGRAM INFORMATION, GUIDELINES AND APPLICATION INSTRUCTIONS
Contact:
Parks & Recreation Director Chris Jenkins
651-480-6175
cjenkins@hastingsmn.gov
updated 1/30/2025
VIII-14
2
HASTINGS
COMMUNITY INVESTMENT FUND
PROGRAM INFORMATION, GUIDELINES AND APPLICATION INSTRUCTIONS
SECTION 1:GENERAL PROVISIONS
A.Purpose
This is about community partnership. The City will use the Community Investment Fund ( CIF)
to create vibrant, community-supported, public projects. Vibrant projects contribute to a strong
quality of life, sense of place, and Hastings’ identity. Community-supported projects
demonstrate public awareness, civic engagement, and/or local momentum. Public projects are
open and available for public use and enjoyment.
B.Funding Amount
The City of Hastings has budgeted $100,000 for this program in 2025. Applications will be
accepted on an ongoing basis. First review will be March 10, 2025. Subsequent reviews will
occur on May 12, August 12, and November 24, 2025 as funds are available. There is not a
maximum grant award; however, the City may limit grants in order to fund multiple project
applications. Matching dollars are not required by the CIF program but will help demonstrate
community support, as well as help the CIF funds go further to partner with multiple projects. The
City may carry-over any unused CIF funds to the following year, and the City may budget
additional funding to the CIF.
SECTION 2:ELIGIBILITY CONSIDERATIONS
A.Location
Eligibility for the Community Investment Fund is for projects within Hastings city limits and on
public property.
B.Eligible Projects
Projects should be community-supported public amenities. Examples include ( but not limited to):
a.Streetscape beautification and walkability.
b.Enhancements to parks or athletic facilities.
c.Trails and non-motorized infrastructure.
d.Public art.
e.Improved access to public amenities.
f.Tourism amenities.
g.Historic preservation or commemoration.
h.Studies to investigate otherwise eligible projects.
i.Seed funding for pilot projects.
C.Ineligible Projects
Examples of ineligible projects:
VIII-14
3
1.Projects not located within Hastings city limits.
2.Projects not located on City-owned property.
3.Projects that won’t be completed by December 31, 2026.
4.Direct support of a private business.
5.Ongoing operating expenses.
6.Expenses incurred prior to application/approval.
SECTION 3:APPLICATION PROCEDURES
Applications will be accepted on an ongoing basis. First review will be March 10, 2025. Subsequent
reviews will occur on May 12, August 12, and November 24, 2025 as funds remain available. Incomplete
applications will not be accepted.
A.Preliminary Meeting
Prior to submission of an application, the potential applicant is encouraged to meet with
City staff to discuss the proposed project and CIF requirements. Contact Parks &
Recreation Director Chris Jenkins with questions (651-480-6175 or
cjenkins@hastingsmn.gov).
B.Application Format
Applicants shall submit a CIF application package consisting of the following:
a.Completed CIF Application form, including any supplementary information.
b.Documentation of community engagement or support (such as surveys, letters of support,
or funding commitments).
C.Application Submittal
The completed application and all required attachments shall be submitted electronically to:
Parks & Recreation Director Chris Jenkins cjenkins@hastingsmn.gov
SECTION 4:REVIEW PROCESS
A.Review and Recommendation
City staff will review the application for completeness and verification that the proposed project
meets the standards and eligibility requirements of the program. Incomplete or ineligible
applications will be denied, and the applicant will be notified.
Once an application is deemed complete, staff will schedule the grant application for review by the
Finance Committee of the Council. Depending on the nature of the proposed project, other City
commissions may also review. For example, the Parks Commission may review proposals for
park or athletic facilities. Applicants are encouraged to attend the meeting(s) to provide additional
information and/or answer any questions by committee members.
B.Evaluation Criteria
The Finance Committee will consider the following criteria in its review:
VIII-14
4
•Defined and focused project –Has the project been thought-through and ready to
proceed? Is the application complete?
•Impact on community –How would the project contribute to a strong quality of life, sense of
place, and/or Hastings’ identity?
•Demonstrated community engagement and support –What public awareness, civic
engagement, and/or local momentum does the project have? This may include letters of
support and may include financial or in-kind commitments. Matching dollars are not required
by the CIF program but will help demonstrate community support.
•Partnership –Does the project strengthen community collaboration and partnership?
•Budget –Is the project’s budget thought -through and realistic?
•Ongoing operation/maintenance –Have ongoing operation and maintenance costs been
reasonably estimated?
•Timeline –Is the project’s timeline realistic, including significant milestones and completion
date (no later than December 31, 2025) ?
•Project location –The project must be located within Hastings city limits and must be located
on public property.
•City Compliance –The project must follow City codes and obtain city permits before
commencement of work and disbursement of funds.
C.Formal Review
The City Council will consider the project application with recommendations from the
Finance Committee of the Council and any City commissions. The City Council will decide
funding awards and grant agreement, as well as siting on City property or ongoing
ownership and responsibility by the City. Applicants are encouraged to attend the
meeting(s) to provide additional information and/or answer any questions.
SECTION 5:DISTRIBUTION OF FUNDS TO APPROVED APPLICANTS
A.Evidence of Expenditures and Disbursement of Funds
CIF disbursements will be negotiated between the City and the Applicant. Depending on the
nature of the approved project, disbursements might be structured as a reimbursement, advance
funding, direct payment by the City, or the project managed by the City. In any case, use of CIF
funds is expected to comply with purchasing policies, competitive pricing, and documentation.
VIII-14
5
CITY OF HASTINGS
COMMUNITY INVESTMENT FUND APPLICATION
SECTION 1: PROJECT CONTACT INFORMATION
Applicant Organization Name:Hastings Pickleball Association (HPBA)/Hastings Tennis Association (HTA)
Address: 2290 Old Bridge Lane
City / State / Zip: Hastings, MN 55033
Primary Contact Person (name and title): Steve Black, (HPBA President) Sadie Rieners (HTA President)
Primary Contact Phone: 651-442-6128, 651-270-5753
Primary Contact Email: stevecblack@comcast.net,sreiners@farmward.net
SECTION 2: PROPERTY INFORMATION
Project Site Address: Roadside Pickleball/Tennis Courts, 510 St. W., Hastings, MN 55033
SECTION 3: PROJECT BUDGET
CIF Funds Requested: $ 8,000.00
Matching Contribution (if in-kind, please describe):
HPBA and HTA will contribute $6,000 to the project cost
Total Project Costs: $ 14,000.00
Please provide a project budget, including all sources and uses. Letters of support or funding
commitments may be used to supplement the application.
Install a metal shed on a concrete slab near the north entrance to the combined tennis/pickleball courts at
Roadside Park.The shed will be utilized by the HPBA, HTA, City of Hastings and Hastings ISD#200
Tennis Program for storage off playing and court assets, gear, tools, maintenance equipment, etc.for use
at the Roadside courts.The shed will be sourced from Old Hickory Buildings, Prescott and the slab will be
installed by a local licensed contractor (TBD)
Metal Shed (12’ x 10’)$4500.00
Concrete Slab (14’ x 16’)$4500.00
VIII-14
6
Purchase umbrellas, stands and braces for the 3 picnic tables in the commons area of the pickleball
courts. The umbrellas are needed for shade protection of the players during waiting times. The tables
were part of the 2023 CIF award. The umbrellas were not included (oversight)in the 2023 application but
are critical to the comfort of players during the summer months.Weber Recreational Design, Hastings will
be the source for the umbrellas.
Umbrella’s, stands and braces (3 ea)$2900
Install a practice backboard on the south fence of the tennis courts.This will facilitate both tennis and
pickleball players for warm ups, drills, clinics, etc.The practice backboard is being designed and built by a
local contractor.
Practice Backboard $2100
Please identify future (5 to 10 years) operation and maintenance expenses and who will be responsible
for these costs.
HPBA/HTA plans to give the storage shed to the city of Hastings. Because it’s a metal shed on a concrete
slad, maintenance should be minimal for several years. The shed has a limited five year warranty. As the
building ages, it’s anticipated that the city will assume maintenance responsibilty as needed.
The umbrellas will also become part of the parks assets. The HPBA will regularily inspect and do any
daily upkeep required. In the winter, the umbrellas will be stored in the shed to prolong their life. Over
time, the umbrellas will need repair and replacement. The HPBA will raise funds to assist in keeping or
replacing the umbrellas to maintain them in a functional and attractive state.
The practice backboard, made from wood,will weather over time. The HPBA/HTA will assist in daily
maintenance and replacement when needed. The backboards will need to be painted and the HPBA/HTA
will contribute time/materials to assist the city in this ongoing maintenance.
SECTION 4: PROJECT DESCRIPTION –please provide a narrative proposal that answers the
following questions in this order.
Please provide a brief summary of the proposed project, including its impact on the community.
Pickleball is the fastest growing sport in America. Pickleball in Hastings is experiencing significant growth
as well. We’ve seen our Facebook Pickleball Group grow from about 100 members in 2022 to nearly
1000 current members. With the new pickleball courts at Roadside Park, we’ve witnessed additional
growth with increased play from all levels of players; competitive, recreational, families, friend groups,
work groups, seniors, young adults and teens, etc. from Hastings and surrounding communities.The
tennis courts have also experienced increased play with the new surface. Both facilities will be enhanced
by new lighting being installed in the near future.
With the current significant increase in daily use of the Roadside Pickleball and Tennis Court facilities,
more organized activities (leagues, tournaments, clinics, open play, etc.) are being held at Roadside.
Having support tools for the activities on site will greatly facilitate the activities.
VIII-14
7
Regular maintenance of the courts will benefit the playing community, keeping the courts in good
condition is a priority for both the HPBA and HTA.Again, by having the tools on sight, it will enable HPBA,
HTA and the City to keep the park functioning and looking it’s best.
Please describe the project’s community engagement and support. Surveys, letters of support, or funding
commitments may be used to supplement the application.
Again, with the new pickleball courts and resurfaced tennis courts, use of the park has substantially
increased. Together,HPBA and HTA,have installed wind screens and new signage at the courts with
guidelines for improved play. We are in the process of installing tables,benches, etc. for a socializing and
fun playing environment.
The Ruth Doffing Charitable Organization has stepped forward and awarded both the HPBA and HTA with
a combined $6000 grant. The requirement for the grant,is that we work together to fund assets that will
improve the combined pickleball and tennis playing experience for the playing community and make
Roadside Pickleball and Tennis Courts a playing facility to be proud of.
Please provide a brief summary of the proposed project implementation, including timeline and
milestones.
We have sought bids for the shed and concrete from local sources. We’ve presented to the Park and
Recreation Commission regarding the need for the shed and placement. They have approved the project
unanimously. The slab would be completed in late May/June followed by the placement of the shed within
days of the concrete being fully cured.
The picnic tables have been ordered. The umbrellas have been quoted and would be ordered
immediately after the approval of the CIF grant. We would like to have all the furnishing delivered at once
to minimize excess freight and handling costs. Also, our team could install all the furnishings at the same
time, ideally in June prior to the Rivertown Days Tournament.
We would source the construction of the backboard with a local contractor. It would take 2-3 weeks to
design, build, paint and install the backboard. We hope to have it installed in June.
Please describe the need for and impact of CIF funds.
The City of Hastings has committed significant funding for the much-needed upgrade to the Roadside
Tennis Courts to include 8 new regulation size pickleball courts and fencing. This was a huge step towards
satisfying existing demand for the growth of pickleball in Hastings and maintaining the existing need for
quality lit tennis courts.
The CIF funds are needed to improve the facilities at Roadside Park. The shed will support the activities
and maintenance of the facilities by allowing HPBA, HTA, Park and Recreation Department to store varied
assets on site. This enables convenient and quick response for whatever asset is needed.
The CIF funds will also support the community that utilizes the courts by providing a safe, comfortable
environment to socialize and experience pickleball and tennis. It will also allow players to have assets at
VIII-14
8
Roadside where they can work to improve their game.HPBA and HTA will do much of the daily upkeep of
the court area, alleviating the Park and Rec department of the daily maintenance efforts.
The improvements made previously and in the future support the recreational mission statement of the
City of Hastings and the Parks Department. McNamara Stadium/Todd Field, Roadside Park, Roadside
Pickleball and Tennis Courts, Hastings Aquatic Center and the Bike Paths (they need a name) show that
the City of Hastings is committed to supplying and supporting an active lifestyle.
.
SECTION 5: AGREEMENT
I/We certify that all information provided in this application (and its attachments) is true and correct to the
best of my/our knowledge. I/We agree to provide any addition information as may be requested by the
City of Hastings.
APPLICATION SIGNATURE: Steve Black/Sadie Reiners
PRINTED NAME & TITLE: Steve Black, President, Hastings Pickleball Association & Sadie Reiners,
Hastings Tennis Association
DATE: 4-25-25
SECTION 6: NOTICES OF DATA PRACTICES
Notice of Data Practices
THE MINNESOTA DATA PRACTICES ACT requires that we inform you of your rights about the private data we are requesting on this form. Private data is available
to you, but not to the public. We are requesting this data to determine your eligibility for CIF funding through the City of Hastings. Providing the data may disclose
information that could cause your application to be denied. You are not legally required to provide the data; however, refusing to supply the data may cause your
application not to be processed. Your signature on this application indicates you understand these rights. Your address and telephone number will be considered
public data unless you request this information to be private and provide an alternate address and telephone number. Please sign below to indicate you have read
this notice:
Signature _Steve Black/Sadie Reiners Date 4-25-25
I request that my address and telephone number be considered private data. My alternative business
address and telephone number are as follows:
Address 2290 Old Bridge Lane, Hastings, MN 55033 Phone Number 651-442-6128
Address 1352 Northridge Court, Hastings, MN 55033 Phone Number 651-270-5753
VIII-14
Roadside Pickleball/Tennis Courts Metal Storage Shed
12’ X 10’, Placed on a 14’ X 16’ Concrete Slab
VIII-14
VIII-14
1
Community Investment Fund
City of Hastings
PROGRAM INFORM ATI ON,GUIDELINES AND APPLI CATI ON INSTRUCTI ONS
Contact:
Parks & Recreation Director Chris Jenkins
651-480-6175
cjenkins@hastingsmn.gov
updated 1/30/2025
VIII-14
2
HASTINGS
COMMUNITY INVESTMENT FUND
PROGRAM INFORMATION,GUIDELINES AND APPLICATION INSTRUCTIONS
SECTION 2:ELIGIBILITY CONSIDERATIONS
A.Location
Eligibility for the Community Investment Fund is for projects within Hastings city limits and on
public property.
B.Eligible Projects
Projects should be community-supported public amenities. Examples include (but not limited to):
a.Streetscape beautification and walkability.
b.Enhancements to parks or athletic facilities.
c.Trails and non-motorized infrastructure.
d.Public art.
e.Improved access to public amenities.
f.Tourism amenities.
g.Historic preservation or commemoration.
h.Studies to investigate otherwise eligible projects.
i.Seed funding for pilot projects.
SECTION 1:GENERAL PROVISIONS
A.Purpose
This is about community partnership. The City will use the Community Investment Fund (CIF)
to create vibrant, community-supported, public projects.Vibrant projects contribute to a strong
quality of life, sense of place, and Hastings’ identity. Community-supported projects
demonstrate public awareness,civic engagement,and/or local momentum.Public projects are
open and available for public use and enjoyment.
B.Funding Amount
The City of Hastings has budgeted $100,000 for this program in 2025.Applications will be
accepted on an ongoing basis.First review will be March 10, 2025.Subsequent reviews will
occur on May 12, August 12, and November 24, 2025 as funds are available.There is not a
maximum grant award; however, the City may limit grants in order to fund multiple project
applications.
Matching dollars are not required by the CIF program but will help demonstrate community
support, as well as help the CIF funds go further to partner with multiple projects. The City may
carry-over any unused CIF funds to the following year, and the City may budget additional
funding to the CIF.
VIII-14
3
SECTION 3:APPLICATION PROCEDURES
Applications will be accepted on an ongoing basis.First review will be March 10, 2025. Subsequent
reviews will occur on May 12, August 12, and November 24, 2025 as funds remain available. Incomplete
applications will not be accepted.
A.Preliminary Meeting
Prior to submission of an application, the potential applicant is encouraged to meet with
City staff to discuss the proposed project and CIF requirements.Contact Parks &
Recreation Director Chris Jenkins with questions (651-480-6175 or
cjenkins@hastingsmn.gov).
B.Application Format
Applicants shall submit a CIF application package consisting of the following:
a.Completed CIF Application form,including any supplementary information.
b.Documentation of community engagement or support (such as surveys, letters of support,
or funding commitments).
C.Application Submittal
The completed application and all required attachments shall be submitted electronically to:
Parks & Recreation Director Chris Jenkins
cjenkins@hastingsmn.gov
SECTION 4:REVIEW PROCESS
A.Review and Recommendation
City staff will review the application for completeness and verification that the proposed project
meets the standards and eligibility requirements of the program.Incomplete or ineligible
applications will be denied, and the applicant will be notified.
Once an application is deemed complete,staff will schedule the grant application for review by the
Finance Committee of the Council.Depending on the nature of the proposed project, other City
commissions may also review. For example, the Parks Commission may review proposals for park
or athletic facilities.Applicants are encouraged to attend the meeting(s) to provide additional
information and/or answer any questions by committee members.
C.Ineligible Projects
Examples of ineligible projects:
1.Projects not located within Hastings city limits.
2.Projects not located on City-owned property.
3.Projects that won’t be completed by December 31,2026.
4.Direct support of a private business.
5.Ongoing operating expenses.
6.Expenses incurred prior to application/approval.
VIII-14
4
B.Evaluation Criteria
The Finance Committee will consider the following criteria in its review:
•Defined and focused project –Has the project been thought-through and ready to proceed?
Is the application complete?
•Impact on community –How would the project contribute to a strong quality of life, sense of
place, and/or Hastings’ identity?
•Demonstrated community engagement and support –What public awareness, civic
engagement, and/or local momentum does the project have? This may include letters of
support and may include financial or in-kind commitments.Matching dollars are not required
by the CIF program but will help demonstrate community support.
•Partnership –Does the project strengthen community collaboration and partnership?
•Budget –Is the project’s budget thought-through and realistic?
•Ongoing operation/maintenance –Have ongoing operation and maintenance costs been
reasonably estimated?
•Timeline –Is the project’s timeline realistic, including significant milestones and completion
date (no later than December 31,2025)?
•Project location –The project must be located within Hastings city limits and must be located
on public property.
•City Compliance –The project must follow City codes and obtain city permits before
commencement of work and disbursement of funds.
C.Formal Review
The City Council will consider the project application with recommendations from the
Finance Committee of the Council and any City commissions.The City Council will decide
funding awards and grant agreement, as well as siting on City property or ongoing
ownership and responsibility by the City.Applicants are encouraged to attend the
meeting(s)to provide additional information and/or answer any questions.
SECTION 5:DISTRIBUTION OF FUNDS TO APPROVED APPLICANTS
A.Evidence of Expenditures and Disbursement of Funds
CIF disbursements will be negotiated between the City and the Applicant. Depending on the
nature of the approved project, disbursements might be structured as a reimbursement, advance
funding, direct payment by the City, or the project managed by the City. In any case, use of CIF
funds is expected to comply with purchasing policies, competitive pricing, and documentation.
VIII-14
5
CITY OF HASTINGS
COMMUNITY INVESTMENT FUND APPLICATION
SECTION 1:PROJECT CONTACT INFORMATION
Applicant Organization Name:
Address:
City / State /Zip:
Primary Contact Person (name and title):
Primary Contact Phone:
Primary Contact Email:
SECTION 2:PROPERTY INFORMATION
Project Site Address:
SECTION 3: PROJECT BUDGET
CIF Funds Requested:$
Matching Contribution (if in-kind, please describe):$
Total Project Costs: $
Please provide a project budget, including all sources and uses.Letters of support or funding
commitments may be used to supplement the application.
Please identify future (5 to 10 years) operation and maintenance expenses and who will be responsible
for these costs.
VIII-14
6
SECTION 4: PROJECT DESCRIPTION –please provide a narrative proposal that answers the
following questions in this order.
Please provide a brief summary of the proposed project, including its impact on the community.
Please describe the project’s community engagement and support.Surveys, letters of support, or funding
commitments may be used to supplement the application.
Please provide a brief summary of the proposed project implementation, including timeline and
milestones.
Please describe the need for and impact of CIF funds.
SECTION 5:AGREEMENT
I/We certify that all information provided in this application (and its attachments) is true and correct to
the best ofmy/our knowledge. I/We agree to provide any addition information as may be requested by
the City of Hastings.
APPLICATION SIGNATURE:
PRINTED NAME &TITLE:
DATE:
VIII-14
7
SECTION 6: NOTICES OF DATA PRACTICES
Notice of Data Practices
THE MINNESOTA DATA PRACTICES ACT requires that we inform you of your rights about the private data we are requesting on this form. Private data is available
to you, but not to the public. We are requesting this data to determine your eligibility for CIF funding through the City of Hastings. Providing the data may disclose
information that could cause your application to be denied. You are not legally required to provide the data; however, refusing to supply the data may cause your
application not to be processed. Your signature on this application indicates you understand these rights. Your address and telephone number will be considered
public data unless you request this information to be private and provide an alternate address and telephone number. Please sign below to indicate you have read
this notice:
Signature _____________________________________________________ Date _______________
I request that my address and telephone number be considered private data. My alternative business
address and telephone number are as follows:
Address __________________________________________ Phone Number ___________________
VIII-14
1
Community Investment Fund
City of Hastings
PROGRAM INFORM ATI ON,GUIDELINES AND APPLI CATI ON INSTRUCTI ONS
Contact:
Parks & Recreation Director Chris Jenkins
651-480-6175
cjenkins@hastingsmn.gov
updated 1/30/2025
VIII-14
2
HASTINGS
COMMUNITY INVESTMENT FUND
PROGRAM INFORMATION,GUIDELINES AND APPLICATION INSTRUCTIONS
SECTION 2:ELIGIBILITY CONSIDERATIONS
A.Location
Eligibility for the Community Investment Fund is for projects within Hastings city limits and on
public property.
B.Eligible Projects
Projects should be community-supported public amenities. Examples include (but not limited to):
a.Streetscape beautification and walkability.
b.Enhancements to parks or athletic facilities.
c.Trails and non-motorized infrastructure.
d.Public art.
e.Improved access to public amenities.
f.Tourism amenities.
g.Historic preservation or commemoration.
h.Studies to investigate otherwise eligible projects.
i.Seed funding for pilot projects.
SECTION 1:GENERAL PROVISIONS
A.Purpose
This is about community partnership. The City will use the Community Investment Fund (CIF)
to create vibrant, community-supported, public projects.Vibrant projects contribute to a strong
quality of life, sense of place, and Hastings’ identity. Community-supported projects
demonstrate public awareness,civic engagement,and/or local momentum.Public projects are
open and available for public use and enjoyment.
B.Funding Amount
The City of Hastings has budgeted $100,000 for this program in 2025.Applications will be
accepted on an ongoing basis.First review will be March 10, 2025.Subsequent reviews will
occur on May 12, August 12, and November 24, 2025 as funds are available.There is not a
maximum grant award; however, the City may limit grants in order to fund multiple project
applications.
Matching dollars are not required by the CIF program but will help demonstrate community
support, as well as help the CIF funds go further to partner with multiple projects. The City may
carry-over any unused CIF funds to the following year, and the City may budget additional
funding to the CIF.
VIII-14
3
SECTION 3:APPLICATION PROCEDURES
Applications will be accepted on an ongoing basis.First review will be March 10, 2025. Subsequent
reviews will occur on May 12, August 12, and November 24, 2025 as funds remain available. Incomplete
applications will not be accepted.
A.Preliminary Meeting
Prior to submission of an application, the potential applicant is encouraged to meet with
City staff to discuss the proposed project and CIF requirements.Contact Parks &
Recreation Director Chris Jenkins with questions (651-480-6175 or
cjenkins@hastingsmn.gov).
B.Application Format
Applicants shall submit a CIF application package consisting of the following:
a.Completed CIF Application form,including any supplementary information.
b.Documentation of community engagement or support (such as surveys, letters of support,
or funding commitments).
C.Application Submittal
The completed application and all required attachments shall be submitted electronically to:
Parks & Recreation Director Chris Jenkins
cjenkins@hastingsmn.gov
SECTION 4:REVIEW PROCESS
A.Review and Recommendation
City staff will review the application for completeness and verification that the proposed project
meets the standards and eligibility requirements of the program.Incomplete or ineligible
applications will be denied, and the applicant will be notified.
Once an application is deemed complete,staff will schedule the grant application for review by the
Finance Committee of the Council.Depending on the nature of the proposed project, other City
commissions may also review. For example, the Parks Commission may review proposals for park
or athletic facilities.Applicants are encouraged to attend the meeting(s) to provide additional
information and/or answer any questions by committee members.
C.Ineligible Projects
Examples of ineligible projects:
1.Projects not located within Hastings city limits.
2.Projects not located on City-owned property.
3.Projects that won’t be completed by December 31,2026.
4.Direct support of a private business.
5.Ongoing operating expenses.
6.Expenses incurred prior to application/approval.
VIII-14
4
B.Evaluation Criteria
The Finance Committee will consider the following criteria in its review:
•Defined and focused project –Has the project been thought-through and ready to proceed?
Is the application complete?
•Impact on community –How would the project contribute to a strong quality of life, sense of
place, and/or Hastings’ identity?
•Demonstrated community engagement and support –What public awareness, civic
engagement, and/or local momentum does the project have? This may include letters of
support and may include financial or in-kind commitments.Matching dollars are not required
by the CIF program but will help demonstrate community support.
•Partnership –Does the project strengthen community collaboration and partnership?
•Budget –Is the project’s budget thought-through and realistic?
•Ongoing operation/maintenance –Have ongoing operation and maintenance costs been
reasonably estimated?
•Timeline –Is the project’s timeline realistic, including significant milestones and completion
date (no later than December 31,2025)?
•Project location –The project must be located within Hastings city limits and must be located
on public property.
•City Compliance –The project must follow City codes and obtain city permits before
commencement of work and disbursement of funds.
C.Formal Review
The City Council will consider the project application with recommendations from the
Finance Committee of the Council and any City commissions.The City Council will decide
funding awards and grant agreement, as well as siting on City property or ongoing
ownership and responsibility by the City.Applicants are encouraged to attend the
meeting(s)to provide additional information and/or answer any questions.
SECTION 5:DISTRIBUTION OF FUNDS TO APPROVED APPLICANTS
A.Evidence of Expenditures and Disbursement of Funds
CIF disbursements will be negotiated between the City and the Applicant. Depending on the
nature of the approved project, disbursements might be structured as a reimbursement, advance
funding, direct payment by the City, or the project managed by the City. In any case, use of CIF
funds is expected to comply with purchasing policies, competitive pricing, and documentation.
VIII-14
5
CITY OF HASTINGS
COMMUNITY INVESTMENT FUND APPLICATION
SECTION 1:PROJECT CONTACT INFORMATION
Applicant Organization Name: Hastings Hawks Amateur Baseball
Address: 1908 Pine St.
City / State / Zip: Hastings, MN 55033
Primary Contact Person (name and title): Bruce Karnick - President
Primary Contact Phone: 651-398-2495
Primary Contact Email: president@hastingshawks.com
SECTION 2: PROPERTY INFORMATION
Project Site Address: 2501 Millard Ave
SECTION 3: PROJECT BUDGET
CIF Funds Requested: $ 22,500
Matching Contribution (if in-kind, please describe): $ 19,000 in kind and $10,000 cash
Total Project Costs: $ This phase of the project $27,700
Please provide a project budget, including all sources and uses. Letters of support or funding
commitments may be used to supplement the application.
Please identify future (5 to 10 years) operation and maintenance expenses and who will be responsible
for these costs.
The remaining questions are answered in an accompanying document.
The Hastings Hawks and the City of Hastings Parks Deparment has a great working partnership. This building is owned by the city, but we
work together to help maintain it as a combined effort. Part of this request is to help cover the roofing maintenance for a 26 year old facility
VIII-14
6
SECTION 4: PROJECT DESCRIPTION –please provide a narrative proposal that answers the
following questions in this order.
Please provide a brief summary of the proposed project, including its impact on the community.
Please describe the project’s community engagement and support.Surveys, letters of support, or funding
commitments may be used to supplement the application.
Please provide a brief summary of the proposed project implementation, including timeline and
milestones.
Please describe the need for and impact of CIF funds.
SECTION 5:AGREEMENT
I/We certify that all information provided in this application (and its attachments) is true and correct to
the best ofmy/our knowledge. I/We agree to provide any addition information as may be requested by
the City of Hastings.
APPLICATION SIGNATURE:
PRINTED NAME &TITLE:
DATE:
Bruce Karnick - President
05-09-25
VIII-14
7
SECTION 6: NOTICES OF DATA PRACTICES
Notice of Data Practices
THE MINNESOTA DATA PRACTICES ACT requires that we inform you of your rights about the private data we are requesting on this form. Private data is available
to you, but not to the public. We are requesting this data to determine your eligibility for CIF funding through the City of Hastings. Providing the data may disclose
information that could cause your application to be denied. You are not legally required to provide the data; however, refusing to supply the data may cause your
application not to be processed. Your signature on this application indicates you understand these rights. Your address and telephone number will be considered
public data unless you request this information to be private and provide an alternate address and telephone number. Please sign below to indicate you have read
this notice:
Signature _____________________________________________________ Date _______________
I request that my address and telephone number be considered private data. My alternative business
address and telephone number are as follows:
Address __________________________________________ Phone Number ___________________
05-09-25
VIII-14
Total Concessions Project Cost
The concessions plan was $38,800 that was approved in 2024. That plan included $6000 of
in-kind work from the Hawks.
With the price increases described below, the Hawks are adding $19,000 of in-kind labor to
the project for a total of $25,000. We also had $10,000 cash for the project and are
increasing that to $15,000 for a total of $40,000 for the project from our organization.
Last years CIF approved $22,800 for the project and we are asking for an additional $16,500
to bring the city’s total commitment to $39,300
This CIF application looks out of balance without combining the two years’ worth of data.
Section 3:Project Budget: This is dual application. It is an addendum to last year’s
approved project involving the concessions stand at Veterans Park. The year delay at the
state level has caused costs to rise for the project. The state also requires more expensive
equipment for the stand. The Hawks have also increased our in-kind donations to $25,000
for both roofing and excavation up from $6,000. We are also able to commit an additional
$5,000 in cash as needed. The first $16,500 requested from the CIF is to cover these
additional costs. A higher-than-expected permit to build and rental fees for equipment
were expected to be covered by donations that fell through $2,500. Plumbing went from
$4,000 to $7,000. Equipment went up $4,000, and electrical is expected to go up $3,000.
Also,part of this project has become a maintenance project for the existing building. That
portion of the project has added roughly $4,000 to replace the existing roofing on both
concessions and the shed, the sofit and facia along with the roof ventilation system from
1999. In total, the concessions expansion and now, roof maintenance is going up a
minimum of $16,500.
The second aspect of this request is field maintenance. Minnesota Sod has quoted the
levelling of the dirt playing surfaces on the baseball field at $10,199.03. The Hawks and
HYAA have committed $5,199.03 to the project and are seeking $6,000 from the CIF with
the extra $1,000 to oƯset the cost of the red rock that needs to be purchased to fill in the
low spots.
Section 4: Project Description
SUMMARY:The first portion of the project is concessions stand expansion. The current
space is 16’ x 12’ and we are adding 20’ to make the total space 36’ x 12’. This expansion
VIII-14
allows us to raise additional funds for future park improvements, increases our storage and
security of our concessions stock and improves our ability to provide the best possible
service as well as ensures food safety can meet current standards.
The field levelling need is 100% about player safety. Keeping the playing surface level
allows the ball to roll and bounce true, it also limits the chances a player could trip and
become injured. It also improves water shedding to allow the field to rebound faster after a
storm which allows more games, ultimately allowing more opportunities to sell
concessions which get put right back into the field.
Both of these projects improve the overall safety at Veterans Park Baseball field and help
increase the funds available to make park improvements.
SUPPORT:The Hawks and HYAA are financially supporting the project with both monetary
donations and in-kind donations.
TIMELINE:The concessions stand is currently in progress. The foundational bricks have
been installed and are ready for the exterior walls to go up. The roll-up doors and trusses
have been ordered and should be available at the end of May. Equipment should be
ordered as soon as additional funding is available.
The fieldwork can be scheduled as soon as the funds for that project are approved.
NEED:The need for the funds on the first project is simple, without the additional funds,
some aspects of the project will be delayed and thus force a temporary but long closure of
the concessions stand during our busiest part of the season.A closure would severely
hinder the ability of the Hawks to be able to raise the money needed to complete the
project.
NOTE: If there is not enough funds available to complete both projects, the concession
stand is clearly the more important piece to complete and thus, we ask that be the priority.
Thank you for taking the time to consider these requests.
Bruce Karnick
President, Hastings Hawks.
VIII-14
Date:
2500 SOCCER FIELD ROAD
HASTINGS, MINNESOTA 55033
HASTINGS HAWKS BASEBALL
Mar-12-2025
Veterans Park Infield/Warning Track Regrade
2500 Soccer Field Road Hastings, Minnesota 55033
kaiser_33@hotmail.com
612.747.9986
Email:
Phone:
EST5201249Est ID:
Nick BalistrieriSales:
Veteran's Park infield re- grading $3,369.63
·Survey and grading of the infield.
·Total station machine-controlled grading with 1/8"accuracy.
·Grading of the warning track with materials on site.
·Assumes aglime supplied and imported by the owner if needed.
Veteran's Park warning track re-grading $4,902.72
·Survey and grading of the warning track.
·Total station machine-controlled grading with 1/8"accuracy.
·Grading of the warning track with materials on site.
·Assumes aglime supplied and imported by the owner if needed.
Veterans Park warning track edge and clean up $1,926.68
·Edge warning track and clean up weeds.
Estimate Total $10,199.03
Subtotal
Taxes
$10,199.03
$0.00
VIII-14msc®
Contractor:
Signature Date:
Nick Balistrieri
Client:
Signature Date:03/12/2025
Email:nbalistrieri@mnsodco.com
|SNGT|
|mm/dd/yyyy|
VIII-14
VIII-14
^ince 1857Hastings
MINNESOTA
Community Investment Fund
City of Hastings
PROGRAM INFORMATION,GUIDELINES AND APPLICATION INSTRUCTIONS
Contact:
Parks &Recreation Director Chris Jenkins
651-480-6175
cjenkins@hastingsmn.gov
updated 1/30/2025 1
VIII-14
HASTINGS
COMMUNITY INVESTMENT FUND
PROGRAM INFORMATION,GUIDELINES AND APPLICATION INSTRUCTIONS
SECTION 1:GENERAL PROVISIONS
A.Purpose
This is about community partnership.The City will use the Community Investment Fund (CIF)
to create vibrant,community-supported,public projects.Vibrant projects contribute to a strong
quality of life,sense of place,and Hastings’identity.Community-supported projects
demonstrate public awareness,civic engagement,and/or local momentum.Public projects are
open and available for public use and enjoyment.
B.Funding Amount
The City of Hastings has budgeted $100,000 for this program in 2025.Applications will be
accepted on an ongoing basis.First review will be March 10,2025.Subsequent reviews will
occur on May 12,August 12,and November 24,2025 as funds are available.There is not a
maximum grant award;however,the City may limit grants in order to fund multiple project
applications.
Matching dollars are not required by the CIF program but will help demonstrate community
support,as well as help the CIF funds go further to partner with multiple projects.The City may
carry-over any unused CIF funds to the following year,and the City may budget additional
funding to the CIF.
SECTION 2:ELIGIBILITY CONSIDERATIONS
A.Location
Eligibility for the Community Investment Fund is for projects within Hastings city limits and on
public property.
B.Eligible Projects
Projects should be community-supported public amenities.Examples include (but not limited to):
a.Streetscape beautification and walkability.
b.Enhancements to parks or athletic facilities.
c.Trails and non-motorized infrastructure.
d.Public art.
e.Improved access to public amenities.
f.Tourism amenities.
g.Historic preservation or commemoration.
h.Studies to investigate otherwise eligible projects.
i.Seed funding for pilot projects.
2
VIII-14
C.Ineligible Projects
Examples of ineligible projects:
1.Projects not located within Hastings city limits.
2.Projects not located on City-owned property.
3.Projects that won’t be completed by December 31,2026.
4.Direct support of a private business.
5.Ongoing operating expenses.
6.Expenses incurred prior to application/approval.
SECTION 3:APPLICATION PROCEDURES
Applications will be accepted on an ongoing basis.First review will be March 10,2025.Subsequent
reviews will occur on May 12,August 12,and November 24,2025 as funds remain available.Incomplete
applications will not be accepted.
A.Preliminary Meeting
Prior to submission of an application,the potential applicant is encouraged to meet with
City staff to discuss the proposed project and CIF requirements.Contact Parks &
Recreation Director Chris Jenkins with questions (651-480-6175 or
cjenkins@hastinqsmn.gov).
B.Application Format
Applicants shall submit a CIF application package consisting of the following:
a.Completed CIF Application form,including any supplementary information.
b.Documentation of community engagement or support (such as surveys,letters of support,
or funding commitments).
C.Application Submittal
The completed application and all required attachments shall be submitted electronically to:
Parks &Recreation Director Chris Jenkins
cienkins@hastinqsmn.gov
SECTION 4:REVIEW PROCESS
A.Review and Recommendation
City staff will review the application for completeness and verification that the proposed project
meets the standards and eligibility requirements of the program.Incomplete or ineligible
applications will be denied,and the applicant will be notified.
Once an application is deemed complete,staff will schedule the grant application for review by the
Finance Committee of the Council.Depending on the nature of the proposed project,other City
commissions may also review.For example,the Parks Commission may review proposals for park
or athletic facilities.Applicants are encouraged to attend the meeting(s)to provide additional
information and/or answer any questions by committee members.
3
VIII-14
B.Evaluation Criteria
The Finance Committee will consider the following criteria in its review:
•Defined and focused project-Has the project been thought-through and ready to proceed?
Is the application complete?
•Impact on community-How would the project contribute to a strong quality of life,sense of
place,and/or Hastings’identity?
•Demonstrated community engagement and support -What public awareness,civic
engagement,and/or local momentum does the project have?This may include letters of
support and may include financial or in-kind commitments.Matching dollars are not required
by the CIF program but will help demonstrate community support.
•Partnership-Does the project strengthen community collaboration and partnership?
•Budget-Is the project’s budget thought-through and realistic?
•Ongoing operation/maintenance -Have ongoing operation and maintenance costs been
reasonably estimated?
•Timeline-Is the project’s timeline realistic,including significant milestones and completion
date (no later than December 31,2025)?
•Project location-The project must be located within Hastings city limits and must be located
on public property.
•City Compliance -The project must follow City codes and obtain city permits before
commencement of work and disbursement of funds.
C.Formal Review
The City Council will consider the project application with recommendations from the
Finance Committee of the Council and any City commissions.The City Council will decide
funding awards and grant agreement,as well as siting on City property or ongoing
ownership and responsibility by the City.Applicants are encouraged to attend the
meeting(s)to provide additional information and/or answer any questions.
SECTION 5:DISTRIBUTION OF FUNDS TO APPROVED APPLICANTS
A.Evidence of Expenditures and Disbursement of Funds
CIF disbursements will be negotiated between the City and the Applicant.Depending on the
nature of the approved project,disbursements might be structured as a reimbursement,advance
funding,direct payment by the City,or the project managed by the City.In any case,use of CIF
funds is expected to comply with purchasing policies,competitive pricing,and documentation.
4
VIII-14
CITY OF HASTINGS
COMMUNITY INVESTMENT FUND APPLICATION
SECTION 1:PROJECT CONTACT INFORMATION
Ai-x ..kl Hockey Day MN 2026ApplicantOrganizationName:’
Address:15"^VR-L-
City /State I Zip:g5£>3 3
Primary Contact Person (name and title
Primary Contact Phone:<^^1^31°!^~O~?33
Primary Contact Email:2^0 Q-S
SECTION 2:PROPERTY INFORMATION
Project Site Address:2nd Street West,Hastings Civic Arena
SECTION 3:PROJECT BUDGET
CIF Funds Requested:$
Matching Contribution (if in-kind,please describe):$10
Total Project Costs:$
Please provide a project budget,including all sources and uses.Letters of support or funding
commitments may be used to supplement the application.
yimS vU<cu 31=bo «s)ATI?b>7D /4/^^
5
Please identify future (5 to 10 years)operation and maintenance expenses and who will be responsible
for these costs None.The banners will be used for one year only to promote Hockey Day MN 2026.
Help withInstallation (hanging the banners)is requested.
VIII-14
SECTION 4:PROJECT DESCRIPTION -please provide a narrative proposal that answers the
following questions in this order.
Please provide a brief summary of the proposed project,including its impact on the community.
The CIF funds would be used to purchase promotional banners for Hockey Day MN 2026.Hastings has
been selected as the host city for Hockey Day MN,a statewide event that will attract 80,000 +visitors to
the community.These custom,professional banners are designed to hang on light poles and will
enhance the existing streetscape,fousa
Please describe the project’s community engagement and support.Surveys,letters of support,or funding
commitments may be used to supplement the application.
Hastings is extremely fortunate to be selected as the 2026 host city of Hockey Day MN.Several communities
throughout the state apply for this privilege each year.A committee of community members from Hastings
Hockey Association,United Heroes League,the City of Hastings,Hastings Chamber of Commerce and individual
smallbuslnesses are collaboratlng to make thls event a success.Having professional banners in Hastlngs
downtown and~at~ttiecivic arenapromotes the honor of~Hastings as the selected host city.
Please provide a brief summary of the proposed project implementation,including timeline and
milestones.
The MN Wild has selected Rivertown Days as the first major promotional event of Hockey Day MN.
With funding secured,design of the banners will begin immediately with a goal of having them printed and
instaiied"Dy the week of July 14th,2025
Please describe the need for and impact of CIF funds.
The volunteer planning committee of Hockey Day MN 2026 is responsible for raising funds to pay for all aspects of
the event,these costs are upwards of $800,000.Community partners and generous corporate sponsors are
stepping up to support this effort,but marketing funds are limited at the moment as major infrastructure deposits
are top priority.The CIG funds would allow for necessary promotion of an event that will bring incredible to
Hastings.
SECTION 5:AGREEMENT
l/We certify that all information provided in this application (and its attachments)is true and correct to
the best ofmy/our knowledge.I/We agree to provide any addition information as may be requested by
the City of Hastings.
APPLICATIONSIGNATURE:"'^
PRINTED NAME &TITLE:}MyU
DATE:
6
VIII-14
SECTION 6:NOTICES OF DATA PRACTICES
Notice of Data Practices
THE MINNESOTA DATA PRACTICES ACT requiresthat we inform youof your rightsabout the private data we are requestingon this form.Private data is available
to you,but not to the public.We are requesting thisdatatodetermine your eligibility for CIF funding through the City of Hastings.Providing thedata maydisclose
informationthat could cause your applicationto bedenied.You are notlegallyrequired to provide thedata;however,refusing to supply thedata may cause your
application not to be processed.Your signature onthis application indicates youunderstand these rights.Your address and telephone number will be considered
Signature
public data unless you request this informationto beprivate and provide analternate address and telephone number.Pleasesign below to indicate you have read
this notice:I
I request that my address and telephone number be considered private data.My alternative business
address and telephone number are as follows:
Address Phone Number 4eS~(&73~7
Impression Signs and Graphics
680 Hale Ave N., Ste 250 Oakdale, MN 55128
eric@impressionsigns.com
(651) 328-6600
EIN #: 46-2454941
Tax ID: MN 30-71714
www.impressionsigns.com
Quote 13404
HDM 2025 City Signage
SALES REP INFOEric Gustafson
President
eric@impressionsigns.com
(612) 401-4450
QUOTE DATE05/12/2025
QUOTE EXPIRY DATE06/11/2025
TERMS50/50
REQUESTED BY
Hockey Day Minnesota 2026 - Hastings
CONTACT INFO
Shane Hudella
shaneh@unitedheroesleague.org
(651) 319-0737
Mobile: (651) 253-6737
#ITEM QTY UOM U.PRICE TOTAL (EXCL. TAX)TAX
1 13oz Vinyl Banners with Grommets - 8' x 8'4 Each $195.00 $780.00 $0.00
13oz vinyl banner with grommets on all sides.
Assumes material will be mounted to a solid backer.If not mounted to solid backer more durable
construction would be recommended.
2 13oz Vinyl Banners with Grommets - 8' x 4'2 Each $130.00 $260.00 $0.00
13oz vinyl banner with grommets on all sides.
Assumes material will be mounted to a solid backer.If not mounted to solid backer more durable
construction would be recommended.
3 18oz Vinyl Banners with Grommets - 5' x 3'4 Each $80.00 $320.00 $0.00
18oz vinyl banner with grommets on all sides.
•Heavier 18oz material recommended for install on open chain link fences
4 Option 1 - Street Pole Banners 2'w x 5'h - 22oz Blockout Vinyl 12 Each $355.00 $4,260.00 $0.00
Street Pole Banners - 24"w x 60"h.
22oz Blockout Banner Material - Double Sided with 4" Pole Pockets.
Includes:
Banners
24 Brackets - 25" Exposed - Black Casting with Black Fiberglass Rod
Qty 48 - 5/8" Screw Gear Banding - 40" - Black
Delivery
5 Option 2 - Street Pole Banners 2'w x 5'h - Digital Marine Acrylic
Fabric
12 Each $410.00 $4,920.00 $0.00
Street Pole Banners - 24"w x 60"h.
Digital Marine Grade Acrylic Fabric - Double Sided with 4" Pole Pockets.
This product is designed to last longer outdoors, but may not be necessary for a 1 year duration.
Also - depending on the design, the vinyl banner option may be recommended.
Includes:
Banners
24 Brackets - 25" Exposed - Black Casting with Black Fiberglass Rod
Qty 48 - 5/8" Screw Gear Banding - 40" - Black
Delivery
6 Design (if needed)1 Hr $135.00 $135.00 $0.00
Place holder for hourly rate.Will be adjusted based on actual time spent.
PRINTED ON 05/12/2025 10:37 AM BY EG CREATED BY EG 1/2
VIII-14(impression
and graphics
This handcrafted quote is based on the specific information you’ve given us and is valid for 30 days.
When you approve this quote, you are agreeing to pay 100% of the quoted price. In most cases, we require a 50% deposit to begin work on your project. Once we receive your deposit, we’ll schedule yourproject and email you an estimated completion date. The remaining balance is due upon completion of your order.Need to make changes?No problem - but please understand, changes to quantity or specifications will affect your price. We will provide you with an updated quote based on the changes.
PLEASE NOTE: Due to market uncertainty regarding tariffs, our pricing may change at any time based on fluctuations in material costs.
SIGNATURE:DATE:
QUOTE 13404, HOCKEY DAY MINNESOTA 2026 - HASTINGS, 05/12/2025
PRINTED ON 05/12/2025 10:37 AM BY EG CREATED BY EG 2/2
VIII-14
Signage Bid Request Sheet
Type Size Location(s)Cost Qty Total
Large grommeted 1 sided Vynil 8 x 8 Right @ Bridge, 2 @ arena rinks, 1 @ UHL $195 4 $780
Large grommeted 1 sided Vynil 4 x 8 Hwy 55-Jacob Ave / Hwy 61 @ Dugarels $130 2 $260
Medium grommeted 1 sided Vynil 3 x 5 Municipal Outdoor Rinks (Lyons, Pioneer, etc)$80 4 $320
Fabric banners for Light Poles 2 w x 5 h Lightpoles downtown 2nd street $355 12 $4,260
Design Time -For total order $135 1 $135
Total $5,755
VIII-14