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HomeMy WebLinkAbout20250409 - Arts & Culture Commission Minutes Page 1 of 2 Hastings Arts & Culture Commission Meeting Minutes Wednesday, April 9, 2024 – 6:00 PM Hastings City Hall – Volunteer Room 1. Call Meeting to Order Meeting called to order at 6:00 p.m. Present: Chair Hollenbeck; Vice Chair Read; Commissioners Kapping, McCoy, McNeally and Wagner; Economic Development Coordinator Menke Absent: Commissioners Maner Commissioners Kapping and McCoy took their Oaths of Office to begin their new terms. 2. Approval of Agenda Chair Hollenbeck requested to add a point of discussion to “Business” surrounding the Creative Convergence. Vice Chair Read motioned to approve the amended agenda; Commissioner McCoy seconded. Motion carried. 3. Approval of Minutes – February 12, 2024 Regular Meeting Commissioner Wagner motioned to approve minutes as presented; Commissioner McNeally seconded. Motion carried. 4. Bills/Budget Menke provided an update on the 2025 budget as it stands along with the projected budgets going forward to 2030 to account for paying back any inter-fund loans for the Civic Arena mural project 5. BUSINESS a. Election and Appointment of Officers Barb Hollenbeck was nominated for the position of Chair, there were no other nominees. Commissioner McCoy motioned to hold a vote, it was seconded by Commissioner Wagner. Commissioner Hollenbeck received unanimous votes. Steven Read was nominated for the position of Vice Chair, there were no other nominees. Commissioner McCoy motioned to hold a vote, which was seconded by Commissioner Wagner. Commissioner Read received unanimous votes. b. Arts + Culture Grants Discussion Menke presented the Arts and Culture Grants programs with the modifications requested from the previous meeting. Commissioners had no further questions. Commissioner McCoy moved to recommend the creation and approval of the Arts Events Grant Program and Cultural Events Grant Program to City Council. It was seconded by Commissioner McNeally. It passed unanimously. Arts and Culture Commission February 12, 2025 Minutes Page 2 of 2 c. Classical Actors Ensemble Discussion Commissioners discussed whether they still wanted to host the Classical Actors Ensemble this summer for a performance, given that the Commission has now changed their focus from hosting events. After discussing the costs and timeframe, there was support for continuing with the event this year. The cost totals $1,100.00 and will likely impact the fund balance available for the newly created grant programs. Additionally, the creation of a microgrant program will be tabled until 2026 to mitigate budget impacts. There was discussion about a new location to host the event and Jaycee Park was decided on and how to engage with other arts groups to add to the event. Menke will work with Dawn Skelly to market the event. Vice Chair Read moved to amend the budget to add a line item to accommodate the Classical Actors Ensemble, it was seconded by Commissioner McNeally. It passed unanimously. d. Creative Convergence Discussion Commissioners discussed whether the Creative Convergence was going to be held this year or not. Menke mentioned that while creating the work plan there were discussions about having a round table with Hastings arts groups instead of hosting the Creative Convergence. It was decided that Staff will reach out to the boards of local arts groups once the grant programs are approved instead of hosting a spring Creative Convergence. Chair Hollenbeck expressed a desire for HPAC (Hastings Prescott Arts Council) to take over the Creative Convergence. Hollenbeck stated that she would be willing to organize the event for HPAC as a private citizen. 6. Reports + Information Menke gave an update on the Hastings Music + Market 7. Adjourn Commissioner McCoy motioned to adjourn at 6:48 p.m. Seconded by Commissioner McNeally. Motion carried. The next Arts and Culture Commission meeting will be held on Wednesday, May 14th, at 6:00 p.m. in the Volunteer Room at City Hall.