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HomeMy WebLinkAbout20250212 - Arts & Culture Commission Minutes Page 1 of 2 Hastings Arts & Culture Commission Meeting Minutes Wednesday, February 12, 2024 – 6:00 PM Hastings City Hall – Volunteer Room 1. Call Meeting to Order Meeting called to order at 6:03 p.m. Present: Chair Hollenbeck; Vice Chair Read; Commissioners McNeally and Wagner; Economic Development Coordinator Menke, Councilmember Vihrachoff Absent: Commissioners Maner and McCoy Commissioner McNeally took his Oath of Office to begin her new term. With Commissioner McCoy absent, his Oath of Office will be performed at the April meeting. 2. Approval of Agenda Vice Chair Read motioned to approve agenda as presented; Commissioner Wagner seconded. Motion carried. 3. Approval of Minutes – January 8, 2024 Regular Meeting Commissioner Wagner motioned to approve minutes as presented; Commissioner McNeally seconded. Motion carried. 4. Bills/Budget Menke provided an update on the 2025 budget as it stands along with the projected budgets going forward to 2030 to account for paying back any inter-fund loans for the Civic Arena mural project 5. BUSINESS a. Election and Appointment of Officers Given that not all commissioners were present, it was decided to table the election of officers until the next meeting. This was motioned by Vice Chair Read and seconded by Commissioner Wagner. It passed 4-0. b. Civic Arena Mural Discussion Menke provided an update on the status of the project, including the plan for requesting an inter-fund loan from the General Fund with a maximum amount of $38,000 and a payback structure coming from outlays of future annual budgets. Additionally, Menke presented the increased costs associated with increasing the size of the trading cards by 25%. Commissioners also discussed changing some of the trading cards to add in two prominent female skaters from Hastings, Amanda Truax and Erica McKenzie, and the Hastings Hockey Day logo. Vice Chair Read motioned to approve the design changes of increasing the trading card sizes and replacing card designs to include female skaters from Hastings and the Arts and Culture Commission February 12, 2025 Minutes Page 2 of 2 Hockey Day Minnesota logo. It was seconded by Commissioner McNeally. It passed 4- 0. c. Arts + Culture Grants Discussion Menke presented a draft of the Arts Events Grant Program, which will be like the Cultural Events Grant Program, and sought discussion and feedback from the Commissioners. There was overall approval of the grant with discussion around including a matching fund requirement and ensuring that any funded events are open to the public. Staff will take the feedback and update the program and bring it back to the Commission for review/recommendation to the Council for approval. 6. Reports + Information a. March Meeting Cancellation Staff proposed that the March meeting of the Arts and Culture Commission be cancelled with Menke traveling out of the country and there being no pressing items that would require meeting. This was agreed to by the Commission. 7. Adjourn Vice Chair Read motioned to adjourn at 6:40 p.m. Seconded by Commissioner McNeally. Motion carried. The next Arts and Culture Commission meeting will be held on Wednesday, April 9th, at 6:00 p.m. in the Volunteer Room at City Hall.