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Home My WebLink About20250421 - CC MinutesCity Council packets can be viewed in searchable format on the City’s website at https://www.hastingsmn.gov/city-government/city-council/city-council-documents-copy Hastings, Minnesota City Council Meeting Minutes April 21, 2025 The City Council of the City of Hastings, Minnesota met in a regular meeting on Monday, April 21, 2025 at 7:00 p.m.in the Council Chambers at the Hastings City Hall, 101 East 4th Street, Hastings, Minnesota. Members Present: Mayor Fasbender, Councilmembers Beck,Haus,Lawrence, Pemble, and Vihrachoff Members Absent:Councilmember Leifeld Staff Present:City Administrator Dan Wietecha Assistant City Administrator Kelly Murtaugh City Attorney Greta Bjerkness Public Works Director Ryan Stempski City Engineer Cody Mathisen Presentation: MnDOT Update on Highway 61 Improvement Project Presentation: Housing Needs–Bowen National Research Approval of Minutes Mayor Fasbender asked if there were any additions or corrections to the minutes of the City Council workshop and regular meeting on April 7,2025. Minutes were approved as presented. Comments from the Audience Graham Johnson, 2838 Fremont Ave S, Minneapolis, noted that the Hastings Journal has launched a Community Calendar. Motion to add the first reading of the ordinance amendment increasing water rates to Administration. Haus motioned,Lawrence seconded. 6 Ayes, 0 Nays Consent Agenda Councilmember Pemble motioned to approve the Consent Agenda as amended, seconded by Councilmember Vihrachoff. 6 Ayes, 0 Nays 1.Pay Bills as Audited 2.Resolution No. 04-12-25: Approve In-Store Fireworks License for Coborn’s Marketplace (#2037), 225 33rd Street W. 3.Resolution No. 04-13-25: Approve In-Store Fireworks License for Walmart (#1472), 1752 North Frontage Rd. 4.Resolution No. 04-14-25: Approve Outdoor Tent Sales Fireworks License for Walmart #1472, 1752 North Frontage Rd. 5.Resolution No. 04-15-25: Approve New Off-Sale Liquor License for Z-Liquid LLC dba Ten- K Liquor, 1355 South Frontage Rd., Suite 330 6.Resolution No. 04-16-25: Approve New Retail Establishment Tobacco License for Z-Liquid LLC dba Ten-K Liquor, 1355 South Frontage Rd., Suite 330 City Council packets can be viewed in searchable format on the City’s website at https://www.hastingsmn.gov/city-government/city-council/city-council-documents-copy 7.Resolution No. 04-17-25: Accept Donation from Side by Side Ride to the Fire Department 8.Declare Surplus Property and Authorize for Public Sale, Donation, or Disposal –Fire Department 9.Approve Special Event Designation for the Gobble Gait 10.Approve Special Event Designation for the Historic Hastings Car Shows 11.Appoint Planning Commissioner –John Moes 12.Approve Quote: Architect Services for Lions Park Shelter 13.Resolution No. 04-18-25: Withdrawing Membership from Red Rock Corridor Commission 14.Resolution No. 04-19-25: Withdrawing Membership from Great River Rail Commission 15.Approve First Reading -Ordinance Amendment -Chapter 70.10 -Electric Assisted Vehicles 16.Approve Memorandum of Understanding: Public Works Lead Operator 17.Approve Participation in RFP for Privately Administered Minnesota Paid Family and Medical Leave Program Resolution No. 04-20-25: Receiving Bids and Awarding Contract for the 2025 Neighborhood Infrastructure Improvements Mathisen provided an overview of the 2025 Neighborhood Infrastructure Improvements. The City received seven bids for this project on April 11. Mathisen summarized the bids received, indicating the process of qualification review. The qualification review for Icon LLC determined their proposal score was only 5 (five) points, which did not meet the minimum score required to be qualified for the project. Staff also completed reference checks on the next lowest bidder, Northwest Asphalt, Inc. It was determined their proposal score exceeded the minimum score necessary to be considered qualified to perform the project and provided additional feedback from other municipalities. Council is being asked to move forward in adopting the resolution to award the contract to Northwest Asphalt, Inc. in the total amount of $3,103,992.20. Council discussion on gratitude for due diligence on evaluating bids and asked for clarification on the best value Statute. Mathisen shared additional information on the scoring which may include references from other cities. Mathisen indicated the City has had this system in place for nearly 20 years and specified disqualifying a contractor is rare. Councilmember Pemble motioned to approve as presented, seconded by Councilmember Haus. 6 Ayes, 0 Nays People Movement Plan Stempski provided an overview of the request to authorize the City to enter into a contract with HKGi to complete updates to the City’s People Movement Plan. Stempski provided background information on the grant opportunity and reviewed requirements to meet the Safe Streets for All (SS4A) action plan requirements which would require several key updates to the People Movement Plan. Staff recommends the City authorize work and fund the updates to the People Movement Plan to create a more competitive federal funding application. The estimated cost of services proposed by HKGi to update the People Movement Plan is $21.005, to be funded entirely by the City. Council discussion on ability to access grant funds for reimbursement. Stempski indicated that the City has to have a signed grant agreement with FHWA before proceeding with any reimbursement money; stating funds would not be reimbursable if the City moves forward with the project. Council posed questions on the impact of the updates on the Safe Streets for All (SS4A) and future grant applications.The key updates are expected to enhance the City’s plan, positioning it more competitively for upcoming funding opportunities.Stempski indicated the City is pursuing federal funding because the local unit of City Council packets can be viewed in searchable format on the City’s website at https://www.hastingsmn.gov/city-government/city-council/city-council-documents-copy government is required to be the applicant. Council posed questions on completion of the plan. Stempski shared the People Movement Plan is used to guide future projects within the City. Councilmember Vihrachoff motioned to approve as presented, seconded by Councilmember Haus. 3 Ayes, 3 Nays (Beck, Lawrence, Pemble)Motion failed. Strategic Plan: 1st Quarter Report Wietecha provided an overview of the 1st Quarter 2025 Report. Since the City is midway through the plan and several initiatives are completed, Wietecha recommended scheduling a summer or fall meeting to review in depth. Council discussion on supporting arranging time for review. First Reading: Ordinance Amendment: City Code Chapter 34: Fees for Municipal Services Wietecha introduced the first reading of the ordinance amendment for City Code Chapter 34, regarding fees for municipal services, specifically water rates. In December 2024, the City Council approved a ten percent (10%) increase in water rates effective January 1, 2025, noting an additional increase would likely be needed mid-year. In a City Council workshop on April 7, 2025, Council discussed finances for the upcoming project. Council favored financing the City’s share of construction with a loan through the Public Facilities Authority as well as delaying nitrates treatment from the Central Water Treatment Plant which would cut $3.1M from the project cost. Wietecha indicated nitrate levels in wells 3, 5, and 7 are at levels that require monitoring, but not in imminent need for treatments now. While continuing to seek outside funding, the construction schedule must move forward to meet the federal deadline for mitigation. It is anticipated that water rates will continue to increase significantly unless the city is successful in obtaining other funding. No Council discussion. Councilmember Haus motioned to approve as presented, seconded by Councilmember Lawrence. 5 Ayes, 1 Nay (Beck) Announcements •Celebrate birds and conservation at the Carpenter Nature Center with the Hastings Area Earth Day Birding Festival on Saturday, April 26. •Birds and Bison Bike Tour: Pedal 20 scenic miles along the Mississippi River Greenway on a guided tour to see sandhill cranes, bald eagles, and bison on May 3. •The Hootenany is being held in downtown Hastings on Saturday, April 26. Meetings •Public Safety Committee Meeting on Monday, April 28,2025 at 7:00 p.m. •Planning Commission Meeting on Monday, April 28, 2025 at 7:00 p.m. •City Council Workshop on Monday, May 5, 2025 at 5:30 p.m. •City Council Meeting on Monday, May 5,2025 at 7:00 p.m. Councilmember Pemble motioned to adjourn the meeting at 8:26 PM, seconded by Councilmember Haus. Ayes 6,Nays 0 City Council packets can be viewed in searchable format on the City’s website at https://www.hastingsmn.gov/city-government/city-council/city-council-documents-copy _______________________________________________________ Kelly Murtaugh, City Clerk Mary D. Fasbender, Mayor