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Home My WebLink AboutX-E-01 1st Quarter 2025 Strategic Plan ReportCITY OF HASTINGS STRATEGIC PLAN REPORT 1st Quarter 2025 X-E-01 Strategic Priority Desired Outcome 2 Expanded revenue base Responsible use of debt Spending aligned with growth demands Increase in revenues by fund Increase in revenue sources Debt as percentage of General Fund revenues Operating budget increase CPI annual change Tax base growth increase 10% non-tax revenue increase (above growth) 2024-2027 Maintain compliance with City debt policy Debt financing plan developed by 12/2024 Operating budget increases limited to CPI + growth adjustment annually Key Outcome Indicator Target Strategic Initiatives Financial Resilience A financially sound organization Operational Effectiveness An organization that delivers results Responsive Community Development Development that meets present and future needs Infrastructure Sustainability Infrastructure that supports our community Strategic Communication A transparent, responsive government Staff capacity to meet service demands % of authorized staffing levels achieved All departments meet authorized staffing levels by 7/2024 Improved core service delivery # of core processes improved % improvement in processes 10% improvement in each department's core process by 12/2027 Improved workforce capabilities % of training requirements met # of credentials achieved 100% of employees meet minimum training requirements by 12/2024 Develop recruitment plans - all departments Process improvement program Develop organizational training plan 1. 2. 3. Alternative revenue analysis Asset management funding strategy (debt financing is within this) Budgeting system evaluation 1. 2. 3. Clarity regarding housing supply needs Successful development of opportunity sites Strategic Park investments determined Housing units available by demographic segment Housing demand by demographic segment Block 28 completion Block 1 completion Investment analysis completed Housing supply needs for all demographic segments determined by 12/2026 Block 28 completed by 12/2027 Block 1 completed by 12/2027 Park strategic investment analysis completed by 6/2024 Housing needs analysis Opportunity site development strategy Complete Vets Park and Arena projects, including economic investment analysis 1. 2. 3. Improved water treatment capacity Successful completion of outsdie agency projects Expanded asset management capability Completed water system improvements Highway 61 rebuild targets met WWTP construction targets met Asset management plan developed Funding options identified Key water system improvements completed by 12/2027 Highway 61 completed by 6/2028 WWTP completed by 12/2028 Comprehensive asset management plan developed and funding strategy proposed by 2026 Develop asset management plan Implement water system expansion plan WWTP construction plan Highway 61 construction plan 1. 2. 3. 4. Improved collaborative relationships Improved media communication and relationship Enhanced community engagement Partner satisfaction rating # of one-on-one meetings with local media # of reporting inaccuracies Improvements in external responsiveness Increases in inquiries via technology >90% of partners report improved collaborative relationship 2024-2027 Increase in one-on-one communications with local media from 2024 to 2027 Community engagement via expanded communicationsoptions increases 10% 2024- 2027 Comprehensive communication Plan Collaboration improvement plan Community engagement strategy 1. 2. 3. City of Hastings Strategic Plan FY 2024-2027 | August 2023 STRATEGIC PLAN SUMMARY 2024-2027 City of Hastings X-E-01 1 1• • • •• • • •• • •• • • • • • • • • • •••• •• • • • • • • • • •• • • • •• Reference Page 2 for the full plan summary. Progress toward strategic priorities and initiatives will be reported quarterly. Internal plan timelines will not require movement in all areas each quarter. Legend: Data Planning Deliverables UnderstandingtheQuarterlyReport Initiative Status: Future Start On Track Delayed Complete X-E-01 Strategic Priority:Financial Resilience Strategic Initiative:Alternative Revenue Analysis Identifying potential non-tax revenue sources may allow the city to minimize dependence on the tax levy. A number of non-tax revenue sources were explored with the City Council. The Council approved increasing park dedication fees with annual increases through 2027. The city has applied for and received grant funding. The city has re-allocated some costs from tax levy to utility rates. 100%complete Strategic Initiative:Asset Management Funding Strategy Developing a solid asset management funding strategy will allow the city to do long- range planning for funding capital equipment and capital improvement projects. Strategic Initiative:Budgeting System Evaluation Begins in Q1 2025 The city annually reviews its debt service for compliance with financial policies. Debt service levy is currently 10.9%of property tax levy (policy limit is 20%). 100%complete X-E-01 Strategic Priority:Operational Effectiveness Strategic Initiative:Develop Organizational Training Plan Important staff training and reporting have been decentralized and lack organizational consistency.The objective is to develop a centralized organizational training plan and tracking for all employees to ensure consistency and compliance. Employees have completed 100 percent of scheduled trainings for 2024. Safety Committee received 2025 funding for OSHA- required materials for city buildings. 100%complete Strategic Initiative:Develop Recruitment Plans for all Departments Filling staff vacancies has become more challenging and hiring tends to be reactive. Developing recruitment plans that can be deployed as needs arise through attrition or expansion will enable the city to be more effective in the hiring process. Strategic Initiative:Process Improvement Program Begins in 2025 All approved vacant positions remain filled. Recruitment plans for 2025 anticipated staffing needs in place. 100%complete X-E-01 Opportunity Site Development Strategy –Block 28 All tenants have vacated 418 Vermillion Street (Dick’s Barber Shop).Staff is continuing to meet with prospective developers 95%complete Strategic Priority:Responsive Community Development Strategic Initiative:Opportunity Site Development Strategy Developing plans for growing business along Highway 61 and downtown includes purchasing properties. Strategic Initiative:Housing Needs Analysis Strategic Initiative: Complete Vets Park and Arena projects,including economic investment analysis. City parks and recreation amenities can drive economic growth in cities.Two parks in Hastings offer possibilities for expanded economic impact. Vets Park project is on hold due to lack of funding. The Arena refrigeration project is near completion. 60%complete Opportunity Site Development Strategy –Block 1 Lift station to be placed on a portion of the site. Awaiting impact of the lift station on site development. 15%complete A housing needs assessment has been conducted by Bowen National Research and will be presented to the City Council on April 21st. Clarify housing supply needs by demographic. X-E-01 The city will receive an estimated $14.5 million from the 3M Settlement to help offset the cost of building the Central WTP, which will be bid in May of 2025. Eastern WTP to begin construction in spring 2026. Western WTP to be designed in 2026-27. 40%completed. Strategic Priority:Infrastructure Sustainability Strategic Initiative: Implement Water System Expansion Plan The city needs to design and build three water treatment plants (WTP)to mitigate PFAS. Strategic Initiative:Develop Asset Management Plan Delayed -may be rolled into financial asset management strategy. Strategic Initiative: Wastewater Treatment Plant Construction Plan Met Council Environmental Services seeks to move the current Wastewater Treatment Plant from downtown in order to more effectively serve the development of the southeast metro. Following a study,MCES will flow wastewater to its Empire facility for treatment.A new treatment plant will not be located in Hastings. Strategic Initiative:Highway 61 Construction Plan MnDot and the City of Hastings will reconstruct Highway 61 through Hastings,beginning in 2028 to accommodate growing traffic and development. $44K planning grant on federal pause in Q1 2025. FY2025 RAISE grant determination provided in Q1 2025 ($25M in Federal Funds Requested),city to reapply for round 2 if not selected. MnDOT anticipating RFP for preliminary design for Q2 2025. 25%complete X-E-01 Presented Strategic Communications plan to departments for review and feedback. 75%complete Strategic Priority:Strategic Communication Strategic Initiative: Comprehensive Communication Plan A transparent,responsive government helps build trust wtih our stakeholders and allows us to meet their preferences for communications.A comprehensive plan takes all audiences and tools into account and presents a cohesive brand. Strategic Initiative:Develop a Collaboration Improvement Plan Begins in 2025.Clarity is needed on this initiative. Strategic Initiative:Community Engagement Strategy Technology enhancements allow organizations to engage in two-way communications with their diverse audiences/customers.A strategy to use the most effective communications platforms is essential to driving community engagement. Scheduled a second round of meeting with departments to review content and ADA compliance. Began converting pdfs to online forms. Held Council Workshop to discuss community engagement strategy. 35%complete. X-E-01