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Home My WebLink About20250407 - CC MinutesCity Council packets can be viewed in searchable format on the City’s website at https://www.hastingsmn.gov/city-government/city-council/city-council-documents-copy Hastings, Minnesota City Council Meeting Minutes April 7, 2025 The City Council of the City of Hastings, Minnesota met in a regular meeting on Monday, April 7, 2025 at 7:00 p.m.in the Council Chambers at the Hastings City Hall, 101 East 4th Street, Hastings, Minnesota. Members Present: Mayor Fasbender, Councilmembers Beck,Lawrence, Leifeld, Pemble, and Vihrachoff Members Absent:None Members Attending Remotely:Councilmember Haus Staff Present:City Administrator Dan Wietecha Assistant City Administrator Kelly Murtaugh City Attorney Greta Bjerkness Community Development Director John Hinzman City Engineer Cody Mathisen Parks and Recreation Director Chris Jenkins Community Development Director John Hinzman Proclamation: Arbor Day 2025 Recognition of Outgoing Planning Commissioner Chris Teiken Presentation:Dakota County Historical Society / LeDuc Historic Estate Approval of Minutes Mayor Fasbender asked if there were any additions or corrections to the minutes of the City Council workshop and regular meeting on March 17, 2025. Minutes were approved as presented. Motion to add the sidewalk café license renewal for American Legion and a contract amendment with the Department of Natural Resources (DNR) for Mississippi River Boat Launch to the consent agenda. Pemble, Vihrachoff Roll Call:7 Ayes, 0 Nays Consent Agenda Councilmember Lawrence motioned to approve the Consent Agenda as amended, seconded by Councilmember Vihrachoff. Roll Call: 7 Ayes, 0 Nays 1.Pay Bills as Audited 2.Resolution No. 04-01-25: Approve One-Day Temporary Gambling Permit for YMCA of the North, Hastings Branch 3.Resolution No. 04-02-25: Accept Donation from the Rivertown Lions Club to the Fire Department 4.Resolution No. 04-03-25: Accept Donation from Thomas and Barbara Greenslit to the Fire Department City Council packets can be viewed in searchable format on the City’s website at https://www.hastingsmn.gov/city-government/city-council/city-council-documents-copy 5.Resolution No. 04-04-25: Accept Donation from the Hastings Rivertown Lions Club to the Parks and Recreation Department 6.Resolution No. 04-05-25: Accept Donation from Avionte LLC to the Parks and Recreation Department 7.Resolution No. 04-06-25: Accept Donation from the Rother Family to the Parks and Recreation Department 8.Resolution No. 04-07-25: Accept Donation from Rose Niederkorn & Family to the Parks and Recreation Department 9.Approve Special Event Designation for the Animal Ark 3K Walk with Liquor License Amendment 10.Approve Special Event Designation for IDEA Pride Festival 11.Authorize Signature: Lease Agreement –JoCor (1292 North Frontage Rd) 12.Approve Sidewalk Café and Parklet License Renewals 13.Resolution No. 04-08-25: Authorize Signature for Purchase Agreement at 910 1st Street E. 14.Approve Community Investment Funding: The Quarry Taphouse 15.Authorize Signature: Cooperative Agreement for Lake Isabel Public Water Access 16.Resolution No. 04-09-25: Amend 2024 Budget and Fund Closures 17.Approve 2024 Budget Carryovers 18.Approve Sidewalk Café License Renewal for American Legion Post 47 19.Approve Contract Amendment with the Department of Natural Resources (DNR) for Mississippi River Boat Launch 2025 Neighborhood Infrastructure Improvements Conduct Public Hearing Resolution: No. 04-10-25: Order the Improvements and Adopt Assessments Mathisen provided an overview of the 2025 Neighborhood Infrastructure Improvements project. This project contains street and utility improvements to seven City streets ranging in scope of work from reclamation of streets to full street and utility reconstruction. The full scope of the project was presented to Council on March 3, 2025. Mathisen reviewed the methodology of the assessments. This methodology recognizes ordinance allowance to assess by lot rather than by length of frontage, especially for irregularly shaped lots. Mathisen outlined the payment options for this project, including abatement or deferral options. Council is asked to approve the resolution to order the project and adopt the proposed assessments for the project. Mayor Fasbender opened the public hearing at: 7:34 p.m. Mayor Fasbender closed the public hearing at: 7:35 p.m. Council discussion on use of special assessments among cities. Mathisen indicated Mn Statute 429 outlines the process by which cities must follow. Council posed questions on how much of the levied taxes go toward the roads. Mathisen indicated the levy goes toward general upkeep, plowing, mill and overlay, and thin overlay programs. The capital improvement projects that improve the adjacent parcels are addressed. Homeowners are being assessed for 16% of the 2025 Neighborhood Project. Council expressed gratitude for thoughtfulness in planning and the communication about the projects and engagement with the community. Councilmember Leifeld motioned to approve as presented, seconded by Councilmember Vihrachoff. Roll Call: 7 Ayes, 0 Nays City Council packets can be viewed in searchable format on the City’s website at https://www.hastingsmn.gov/city-government/city-council/city-council-documents-copy Resolution No. 04-11-25: Receiving Bids and Awarding Contract for the 2025 Mill & Overlay Program ($1,033,424.85) Approve Change Order No. 1 for 2025 Mill & Overlay Program ($54,936.14) Mathisen provided an overview of the request to adopt the resolution to award a contract for the 2025 Mill & Overlay Program. The City received five bids for this project on March 20. Mathisen summarized the bids received, indicating the local residential non-State Aid streets will be paid by Mill & Overlay up to $1,000,000, the Sibley Street tree grate improvements will be paid by Repair and Maintenance up to $45,000, and the watermain re-bolting will be paid up to $67,000 using Water Enterprise funds. Council is asked to move forward in adopting the resolution to award the contract to OMG Midwest, Inc. dba Minnesota Paving & Materials, in the total amount of $1,022,424.85. Mathisen also reviewed the request to approve Change Order No. 1 for the 2025 Mill & Overlay Program. The following street segments will be added to the 2025 Mill & Overlay Program: Brook Pl, River Heights Ct, and River Shore Ct from Northridge Dr through the cul-de-sac. The additional costs for labor and materials amounts to $54,936.14. No Council discussion. Councilmember Pemble motioned to approve as presented, seconded by Councilmember Leifeld. Roll Call: 7 Ayes, 0 Nays Receiving Bids and Awarding Contract for Lake Rebecca Park Project Jenkins provided an overview of the request to accept the bid and award contract to Ashwill Companies for the Legislative-Citizen Commission on Minnesota Resources (LCCMR) grant funded Lake Rebecca Park Improvements Project. Jenkins indicated the City consulted with HKGi to develop the master plan and bidding documents. Six (6) bids were received with Ashwill Companies being the lowest, responsible bidder. Ashwill Companies has submitted a project schedule that will complete all elements of the project in early June 2025, which is ahead of the current completion deadline for the grant. The entirety of the project is grant funded with the contract being bid at $511,790.94. Jenkins explained there is a risk that if construction were delayed beyond the grant deadline, the City may be responsible for the cost of completing the contract. Council discussion on access to the back lot of Lake Rebecca. Councilmember Leifeld motioned to approve as presented, seconded by Councilmember Lawrence. Roll Call: 7 Ayes, 0 Nays PFAS Update Wietecha presented the PFAS Update. Costs are expected to trend higher than originally anticipated and even with assistance received to date, water rates are expected to increase significantly over the next four years. The City is working hard to reduce costs and continually seeking additional funding. Congress did not include any community project funding in its recent budget action, so those funds will not be available to the City. Water rates increased in January 2025 and it was projected at that time that there would be another increase July 1. That increase is now expected to be an additional 10%. The Phase II assessment did not identify impacts that require further actions or additional investigation. Closing on the site for the Central WTP is scheduled for April 18. Wietecha shared an update on the relocation services working with both tenants who intend to continue operations in Hastings. Wietecha City Council packets can be viewed in searchable format on the City’s website at https://www.hastingsmn.gov/city-government/city-council/city-council-documents-copy indicated staff continues to meet with MPCA staff and anticipate final design could be completed and ready to bid by May 2025. On March 25, the City held a public presentation about the Central WTP and raw water lines for neighboring residents and businesses to learn about the project scope and schedule. Council discussion on reminder that residents will have access directly to the Central WTP to get clean drinking water approximately fall of 2026. Announcements •We recognize this is National Library Week and next week is National Public Safety Telecommunicators Week. We thank those institutions for their services to our community. •On Friday, April 18, we will have a ribbon cutting and volunteer tree planting at Lake Isabel Park. Meetings •Arts & Culture Commission Meeting on Wednesday, April 9,2025 at 6:00 p.m. •HEDRA Meeting on Thursday, April 10, 2025 at 6:00 p.m.–Cancelled •Planning Committee Meeting on Monday, April 14, 2025 at 6:00 p.m. •Planning Commission Meeting on Monday, April 14, 2025 at 7:00 p.m.–Cancelled •Heritage Preservation Commission Meeting on Tuesday, April 15, 2025 at 7:00 p.m. •Parks and Recreation Commission Meeting on Wednesday, April 16, 2025 at 6:00 p.m. •Public Safety Advisory Commission Meeting on Thursday, April 17, 2025 at 6:30 p.m. •City Council Workshop on Monday, April 21, 2025 at 5:30 p.m. •City Council Meeting on Monday, April 21,2025 at 7:00 p.m. Councilmember Pemble motioned to adjourn the meeting at 8:04 PM, seconded by Councilmember Lawrence. Roll Call: Ayes 7,Nays 0 _______________________________________________________ Kelly Murtaugh, City Clerk Mary D. Fasbender, Mayor