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Home My WebLink About20250407 - CC PacketSign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at https://www.hastingsmn.gov/city-government/city-council/city-council-documents-copy CITY OF HASTINGS CITY COUNCIL AGENDA Monday, April 7,2025 7:00 p.m. I.CALL TO ORDER II.PLEDGE OF ALLEGIANCE III.ROLL CALL IV.DETERMINATION OF QUORUM Proclamation: Arbor Day 2025 Recognition of Outgoing Planning Commissioner Chris Teiken Presentation:Dakota County Historical Society / LeDuc Historic Estate V.APPROVAL OF MINUTES Approve Minutes of the City Council workshop and regular meeting on March 17,2025. VI.COMMENTS FROM THE AUDIENCE Comments from the audience may include remarks about items listed on the Consent Agenda. VII.COUNCIL ITEMS TO BE CONSIDERED VIII.CONSENT AGENDA The items on the Consent Agenda are items of routine nature or no perceived controversy to be acted upon by the City Council in a single motion. There will be no discussion on these items unless a Councilmember so requests, in which event the items will be removed from the Consent Agenda to the appropriate Department for discussion. 1.Pay Bills as Audited 2.Resolution: Approve One-Day Temporary Gambling Permit for YMCA of the North, Hastings Branch 3.Resolution: Accept Donation from the Rivertown Lions Club to the Fire Department 4.Resolution: Accept Donation from Thomas and Barbara Greenslit to the Fire Department 5.Resolution: Accept Donation from the Hastings Rivertown Lions Club to the Parks and Recreation Department 6.Resolution: Accept Donation from Avionte LLC to the Parks and Recreation Department 7.Resolution: Accept Donation from the Rother Family to the Parks and Recreation Department 8.Resolution: Accept Donation from Rose Niederkorn & Family to the Parks and Recreation Department 9.Approve Special Event Designation for the Animal Ark 3K Walk with Liquor License Amendment 10.Approve Special Event Designation for IDEA Pride Festival 11.Authorize Signature: Lease Agreement –JoCor (1292 North Frontage Rd) Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at https://www.hastingsmn.gov/city-government/city-council/city-council-documents-copy 12.Approve Sidewalk Café and Parklet License Renewals 13.Resolution: Authorize Signature for Purchase Agreement at 910 1st Street E. 14.Approve Community Investment Funding: The Quarry Taphouse 15.Authorize Signature: Cooperative Agreement for Lake Isabel Public Water Access 16.Resolution: Amend 2024 Budget and Fund Closures 17.Approve 2024 Budget Carryovers IX.AWARDING OF CONTRACTS AND PUBLIC HEARING These are formal proceedings that give the public the opportunity to express their concern, ask questions, provide additional information, or support on a particular matter. Once the public hearing is closed, no further testimony is typically allowed and the Council will deliberate amongst itself and with staff and/or applicant on potential action by the Council. 1.2025 Neighborhood Infrastructure Improvements a.Conduct Public Hearing b.Resolution: Order the Improvements and Adopt Assessments 2.Resolution: Receiving Bids and Awarding Contract for the 2025 Mill & Overlay Program ($1,033,424.85) a.Approve Change Order No. 1 for 2025 Mill & Overlay Program ($54,936.14) 3.Receiving Bids and Awarding Contract for Lake Rebecca Park Project X.REPORTS FROM CITY STAFF These items are intended primarily for Council discussion and action. It is up to the discretion of the Mayor as to what, if any, public comment will be heard on these agenda items. A.Public Works B.Parks and Recreation C.Community Development D.Public Safety E.Administration 1.PFAS Update XI.UNFINISHED BUSINESS XII.NEW BUSINESS XIII.REPORTS FROM CITY COMMITTEES, OFFICERS, COUNCILMEMBERS XIV.ADJOURNMENT Next Regular City Council Meeting: Monday, April 21, 2025 7:00 p.m. Proclamation Proclaiming Arbor Day 2025 In the City of Hastings, Minnesota WHEREAS, The City of Hastings declares Friday, April 18, as Arbor Day; and WHEREAS, The City of Hastings has celebrated Arbor Day since 1997, planting trees in different parks and spaces identified by the City Forester; and WHEREAS, The purpose of Arbor Day is to encourage and educate Hastings residents in tree planting, developing civic pride and a sense of community; and WHEREAS, Arbor Day 2025 will be held at Lake Isabel Park, Friday, April 18th from 1:00 p.m. –2:00 p.m. where 12-13 trees will be planted, mulched and watered; and WHEREAS, Arbor Day 2025 is partially sponsored by Dakota Electric Association and Hoffman and McNamara, and the City of Hastings is appreciative of these civic minded groups to help make this event possible; and WHEREAS, The City of Hastings has been recognized as a Tree City USA community by the National Arbor Day Foundation since 1997, celebrating 28 years; and NOW THEREFORE, BE IT RESOLVED,that I, Mayor of the City of Hastings, do hereby proclaim April 18th as Arbor Day in Hastings. ADOPTED BY THE CITY COUNCIL OF THE CITY OF HASTINGS, MINNESOTA, THIS 7TH DAY OF APRIL, 2025. _____________________________ Mary D. Fasbender, Mayor City Council Memorandum To:Mayor Fasbender & City Councilmembers From:City Administrator Dan Wietecha Date:April 7, 2025 Item:LeDuc Historic Estate Council Action Requested: Informational, no action. Background Information: Dakota County Historic Society will provide its annual update on the operation of the LeDuc Historic Estate, as well as other initiatives supporting the history of Hastings. Financial Impact: Not applicable Commission Discussion: Not applicable Attachments: DCHS / LeDuc Information Income FY24 FY25 Contract $ 25,497.40 $ 25,500.00 Earned Revenue $ 28,379.60 $ 39,989.00 Other Contributed Support $ 17,078.90 $ 15,200.00 Total Income $ 70,955.90 $ 80,689.00 Gross Profit $ 70,955.90 $ 80,689.00 Expenses Personnel $ 55,442.80 $ 60,948.50 Program Expenses $ 7,469.36 $ 9,000.00 Operating Expenses $ 12,779.34 $ 8,653.00 Total Expenses $ 75,691.50 $ 78,601.50 Net Operating Income -$ 4,735.60 $ 2,087.50 Net Income -$ 4,735.60 $ 2,087.50 Dakota County Historical Society LeDuc Estate Estimated Year-End & Budget Potential Interpretive Zones Q Ferry Dock 9 HastingsTrainDepot UMIIMBusinesses Brown's Chapel Education Map tilesbyCartoDb,under CCBY3.0.mapdataO OpenStreetMapcontributorsunder ODbL Veterans/Cemetery Steamboat Landing George Daniels and Danielsfamily St.Clair family Overall Barbershop Reeds Hotel George KennedyBarbershop Hattie Gould R.S.Burns Property WesternHotel LakesideCemetery In Memory Residential James &Ellen WallaceWilliamDouglas 9roomhomebuiltby JamesCurry John &Nancy WallaceJames&Ella Curry Lucy Goodman &son John Abraham &Lucy DavenportThomasWillis St ClairFamilyIthUrwtWrUSthStt»«1VV.it Hastings Black Heritage Trail Page 20 Visitor Experience:Zones 40|DANIELS EXHIBITS|DesignDevelopment? Upcoming Events The LeDuc Historic Estate opens for the tour season on May 15th and remains open until October 19th. Tours are offered Thursdays, Fridays, Saturdays, and Sundays. The site remains open for special programs throughout the winter. Guided tours are offered at: •10 a.m. •11:30 a.m. •1 p.m. •2:30 p.m. •4 p.m. Mother’s Day Tea LeDuc Historic Estate (1629 Vermillion St –Hastings, MN 55033) Join the LeDuc Estate as we celebrate Mother’s Day with you and your loved ones. Enjoy a three-course meal paired with a variety of teas and enjoy a presentation about Mary LeDuc and her relationship with her four children: Minnie, Florence, Willie, and Alice. A tour of the house is included in the event. Please note May 11th is SOLD OUT. Date: May 11 & 12, 2025 Cost:$40 per person, $35 for DCHS membersTimes: 2:00 p.m. Tour Season Opening LeDuc Historic Estate (1629 Vermillion St –Hastings, MN 55033) Visit the LeDuc Historic Estate for a guided tour as you learn about the life of the LeDuc family, the home they built, and early Hastings history. Tours explore the entire house and includes a video in the Object Theatre (Library). Each tour lasts approximately 1-hour. Date: Thursday, May 15, 2025 thru October 19, 2025 (Thursdays, Fridays, Saturdays, Sundays) Cost: o Adults: $10 o Seniors (60+): $8 o Military: $8 o Students (5-17 yrs): $6 o 4 & Under: Free o DCHS Members: Free Times: o 10 a.m. o 11:30 a.m. o 1:00 p.m. o 2:30 p.m. o 4:00 p.m. Walmart Grand Opening Walmart (1752 N Frontage Rd –Hastings, MN 55033) Visit your local Walmart as they unveil the renovations completed on the store. While there, explore the history of Hastings and LeDuc family through hands-on history trunks, reenactors, and much more! Date: May 23, 2025 Cost:Free Times: 11 a.m. –2 p.m. Rivertown Days Kickoff Event LeDuc Historic Estate (1629 Vermillion St –Hastings, MN 55033) Start the Rivertown Days festivities with the LeDuc Estate, Merchants Bank, and Culvers! The event features live music, free burgers, and beverages onsite. Date: July 17, 2025 Cost:FreeTimes: Evening Civil War Weekend LeDuc Historic Estate (1629 Vermillion St –Hastings, MN 55033) Visit the LeDuc Estate as we step back in time to explore the Civil War. During the event, the entire grounds is turned into a Civil War encampment and soldiers demonstrate various aspects to camp life. General LeDuc often makes an appearance throughout the day, as well. Date: September 6 & 7, 2025 Cost:$10 for adults,$8 for kids Times: 10 a.m. –5p.m. Candlelit Tours LeDuc Historic Estate (1629 Vermillion St –Hastings, MN 55033) Visit the LeDuc Estate at night, with the house dimly lit, and explore the fascinating world of seances and Victorian Spiritualism. The LeDuc family participated in seances after the death of William’s wife Mary in 1905. Learn about this interesting time of history directly through the LeDuc family. Date: October 18 & 19, 2025 Cost:$15 for adults,$10 for members Times: 10 a.m. –5p.m. Victorian Holiday Tea LeDuc Historic Estate (1629 Vermillion St –Hastings, MN 55033) Celebrate the holiday season with a three-course meal and a variety of teas with your food. Enjoy the food, house, and learning about Victorian Holidays and the LeDuc family. A tour of the house is provided with the event. Date: December 6 & 13, 2025 Cost:$40 for adults,$35 for members Times: 2 p.m. Hastings, Minnesota City Council Workshop March 17, 2025 The City Council of the City of Hastings, Minnesota met in a workshop on Monday, March 17, 2025,at 5:30 p.m. in the Volunteer Room at the Hastings City Hall, 101 East 4th Street, Hastings, Minnesota. Members Present:Mayor Fasbender, Councilmembers Beck,Haus, Lawrence, Leifeld,and Pemble Members Absent:Councilmember Vihrachoff Staff Present:City Administrator Dan Wietecha Assistant City Administrator Kelly Murtaugh Fire Chief John Townsend Assistant Fire Chief Chris Paulson Mayor Fasbender called the workshop to order at 5:30 pm and welcomed staff and councilmembers to the workshop.Chief Townsend reviewed the earlier discussion with the Public Safety Committee of Council. Townsend provided an overview of the results of the Fire Department study by CNH Architects. One of the NFPA design standards that is part of modern fire departments is creating zones that address the various health and safety needs of firefighters. Another key design element is space for fire training as well as addressing physical and mental health needs of firefighters. Townsend reviewed the existing conditions of the current Fire Station. It was built in 1961and remodeled in 1994. It is a compact urban design with limited opportunities for expansion on the current site. Some of the current concerns include the age of the mechanical, electrical systems as well as the location of the backup generator. There are no carcinogen separation, no exhaust extraction and the fitness area is currently in the apparatus bay. There are no separate decontamination showers. These are all standards recommended for modern best practice in the fire service. The locker room facilities, kitchen, lounge, laundry, training area, and administration offices are challenges currently facing the department. Many of the areas are not located contiguous to other complementary spaces like dining/lounge and kitchen. Standards of Coverage study from a few years ago recommended a minimum of seven firefighters on staff—which is where we are currently. If needed in the future, the department could not expand any further with the existing space nor can it adequately address updated health and safety standards. Townsend presented some options from the study. The first option is to stay on the current footprint and add on by rebuilding all areas except the apparatus bays. This option would co- locate all the dorms, restroom/showers, kitchen/dining, and lounge areas.The cost estimate for this option is just over $22M. The second option is a new build on other property. The design would address all of the zone recommendations for decontamination, equipment space, living spaces and administrative spaces. The cost estimate for this option is just over $31M, plus land acquisition. This information was presented to Fire Department staff, who supported the second option as better for health and safety.While there is interest in resolving the current facility challenges more quickly, most are realistic about a future timeline of several years for a build project. Council discussion on occupancy standards.Council discussion on call times, service area,and how call times are trending and the impact on the options available. Council discussion on finding a desired location that may also house the Police Department in the future.Council expressed general support for a new fire station in a new location. Finding a property that would accommodate a public safety campus for a Police Department to be added later could be a possibility. Council discussion on the importance of recognizing that firefighter health is priority. Council discussion on a sense of support for public safety in the community. Council identified timeframe and funding as two questions that are key for council to wrestle with among the many high-cost projects already underway or planned for the near future. The next steps are to explore specific location options and ways to pay for a facility. ADJOURNMENT Workshop adjourned at 6:46 p.m. __________________________________________________________ Mary D. Fasbender, Mayor Kelly Murtaugh, City Clerk City Council packets can be viewed in searchable format on the City’s website at https://www.hastingsmn.gov/city-government/city-council/city-council-documents-copy Hastings, Minnesota City Council Meeting Minutes March 17, 2025 The City Council of the City of Hastings, Minnesota met in a regular meeting on Monday, March 17, 2025 at 7:00 p.m.in the Council Chambers at the Hastings City Hall, 101 East 4th Street, Hastings, Minnesota. Members Present: Mayor Fasbender, Councilmembers Beck,Haus,Lawrence, Leifeld, and Pemble Members Absent:Councilmember Vihrachoff Staff Present:City Administrator Dan Wietecha Assistant City Administrator Kelly Murtaugh City Attorney Greta Bjerkness Community Development Director John Hinzman New Employee Introductions Charlotte King Anna Henn Lucas Knoll Presentation: Hastings Environmental Protectors Theresa Auge`, 1926 14th Street W., revisit width of street discussion; narrowing the street with electric bikes not allowed on sidewalks may cause some difficulties with passage. Ashley Mason, 3341 78th Street,Inver Grove Heights, works at Westview Smokes, 1355 S. Frontage, and Dana, 124 23rd Street W., works at Hastings Tobacco, 1769 Market Blvd. They presented opposition to proposed ordinance amendment to reduce the number of stand-alone tobacco shops. They note that there may be unintended consequences for small business. They would prefer that licenses remain transferrable.They encouraged amendment of the ordinance that currently prohibits sale of glassware and paraphernalia. Other cities have adapted their policies in this area based on statutory changes related to cannabis sales. Approval of Minutes Mayor Fasbender asked if there were any additions or corrections to the minutes of the City Council workshop on March 1, 2025 and regular meeting on March 3, 2025. Minutes were approved as presented. Consent Agenda Councilmember Leifeld motioned to approve the Consent Agenda as presented, seconded by Councilmember Lawrence. 6 Ayes, 0 Nays. 1.Pay Bills as Audited 2.Resolution No. 03-07-25: Accept Donation from Tina Foster to the Fire Department 3.Resolution No. 03-08-25: Accept Donation from the Miesville Lions Club to the Fire Department 4.Resolution No. 03-09-25: Accept Donation from the Plaisted Family to the Police Department City Council packets can be viewed in searchable format on the City’s website at https://www.hastingsmn.gov/city-government/city-council/city-council-documents-copy 5.Resolution No. 03-10-25: Accept Donation from the Hastings Youth Athletic Association (HYAA) to the Parks and Recreation Department 6.Resolution No. 03-11-25: Approve Lawful Gambling Premises Permit Renewals 7.Resolution No. 03-12-25: Approve New Lawful Gambling Premises Permit for Hastings Hockey Boosters at Flingin Pies LLC dba Broadway Bar & Pizza, 909 Vermillion Street 8.Approve Second Amendment to City of Hastings Legal Services Agreement with LeVander, Gillen & Miller, PA. 9.Approve 2nd Reading and Adoption: Ordinance Amendments a.City Code Chapter 34.03 –Fees b.City Code Chapter 112 –Tobacco Regulations 10.Resolution No. 03-13-25: Authorize Signature of a Cooperative Construction Agreement No. 1056949 MnDOT Highway 55 Signal Replacements Project S.P. 1910-57 11.Authorize Signature: Joint Powers Agreement for Use of LAHA Funds –Dakota County Community Development Agency 12.Approve Special Event Designation for Run for the Roses 13.2024 Budget Adjustments: Parks Department 14.Resolution No. 03-14-25: Cooperative Agreement with DNR for Extension of Lake Rebecca Fishing Pier Adopt Hwy 55 and Jacob Ave Growth Plan Hinzman noted that the City executed a contract with HKGi to create a concept area plan for just over 400 acres of undeveloped land. Hinzman introduced Bryan Harjes from HKGi who provided a summary of the Highway 55 Small Area Plan. Harjes reviewed proposed land use, infrastructure needs, roadway connectivity in a 20 -30 year development idea. The study looked at commercial, industrial, and residential uses through extensive community engagement. Harjes reviewed the details of the proposed design and next steps. Council discussion on the City not actively seeking development or annexation at this time but the proposal creates a vision for future development. Councilmember Haus motioned to approve as presented, seconded by Councilmember Pemble. 6 Ayes, 0 Nays. Community Investment Fund Wietecha presented the request to approve funding for one Community Investment Fund project on behalf of the Dakota County Historical Society for multiple projects at the LeDuc Estate. Funds will provide exterior signage, chicken feed dispenser and display cases for artifacts. Wietecha indicated remaining funds will be used to restore artifacts. Community Investment Funds requested total $13,000 with a matching contribution of $3,000 for a total project cost of $16,000. Wietecha mentioned two other projects to appear at future meetings: Quarry Taphouse and Building Remembrance for Reconciliation (BR4R). Council discussion on interest in the project proposed by BR4R with a more detailed work plan and timeline. City Council packets can be viewed in searchable format on the City’s website at https://www.hastingsmn.gov/city-government/city-council/city-council-documents-copy Councilmember Pemble motioned to approve as presented, seconded by Councilmember Lawrence. 6 Ayes, 0 Nays. Great River Rail/Red Rock Wietecha presented the request to discuss the City’s non-financial membership in each Joint Powers Agreements. Council briefly discussed the topic on January 6, 2025 indicating further discussion would be needed. Wietecha shared the history and specifics of each Commission. Councilmember Pemble is the City’s representative for both JPAs and has recommended withdrawing memberships from both. Councilmember Pemble has represented City on both commissions and provided an overview of the goals of each. Council discussion on agreement with the recommendation to withdraw from both commissions while reconsidering future participation if circumstances change. Council posed questions on the ability to continue to advocate for future projects if the City withdrawals memberships. Pemble shared the City’s ability to advocate for future projects would remain. Announcements •We recognize Friday, March 21, as World Down Syndrome Day. •Hastings Tastings is March 24. Hastings area restaurants provide samples of their specialty menu items to guests. There is a silent auction and raffles. Hastings Tastings occurs during the MN FoodShare campaign, therefore all proceeds raised at the event are proportionately matched by MN FoodShare. Tickets available through Hastings Family Service. •Coffee with a Cop will be on Tuesday, March 25, at Froth & Cork. Please meet with Police to ask questions, voice concerns, and get to know one another. •A presentation on the upcoming construction for the Central Water Treatment Plant will be on Tuesday, March 25. •The Friends of Pleasant Hill Library used book sale is April 3 to 6. •Happy Birthday at the end of the month to Councilmember Pemble. Meetings •Parks and Recreation Commission Meeting on Wednesday, March 19,2025 at 6:00 p.m.– Cancelled •Public Safety Advisory Commission Meeting on Thursday, March 20, 2025 at 6:30 p.m. •Parks and Recreation Committee Meeting on Monday, March 24, 2025 at 7:00 p.m. •Planning Commission Meeting on Monday, March 24, 2025 at 7:00 p.m.–Cancelled •Central PFAS Water Treatment Plant & Water Lines Project Meeting on Tuesday, March 25, 2025 at 6:00 p.m. •Operations Committee Meeting on Monday, March 31, 2025 at 7:00 p.m. •City Council Workshop on Monday, April 7, 2025 at 5:30 p.m. •City Council Meeting on Monday, April 7,2025 at 7:00 p.m. Councilmember Haus motioned to adjourn the meeting at 8:00 PM, seconded by Councilmember Leifeld.Ayes 6; Nays 0. City Council packets can be viewed in searchable format on the City’s website at https://www.hastingsmn.gov/city-government/city-council/city-council-documents-copy _______________________________________________________ Kelly Murtaugh, City Clerk Mary D. Fasbender, Mayor City Council Memorandum To: Mayor Fasbender & City Council Members From: Connie Lang - Accountant Date: 04/03/2025 Item: Disbursements Council Action Requested: Staff requests: Council review of Feb 2025 CC payments. Council review of weekly routine disbursements issued 03/25/2025, 03/27/2025 and 04/01/2025. Council approval of routine disbursements, capital purchases and employee reimbursements to be issued 04/08/2025. Background Information: Disbursements for routine items are made weekly. Disbursements for capital purchases and employee reimbursements are made twice a month, subsequent to Council approval. Financial Impact: Feb 2025 CC Payments $ 18,447.43 Disbursement checks, ACH issued on 03/25/2025 $ 139,565.25 Disbursement checks, ACH issued on 03/27/2025 $ 150.00 Disbursement checks, ACH issued on 04/01/2025 $ 148,333.59 Disbursement checks, ACH to be issued on 04/08/2025 $ 345,017.84 Advisory Commission Discussion: N/A Council Committee Discussion: N/A Attachments:● Council Reports VIII-01 Vendor Description Amount Account Department Of Labor An Jan2025 Bldg Permit Surcharge 638.33 101-0000-2015.0000 Crowne Plaza Mpls-West Hotel for Pemble, LMC Leaders Institute 352.21 101-1021-6323.0000 Tst Busted Nut Bar And City Council Workshop 2/18/25 93.17 101-1021-6450.0000 Tst Spiral Pizza Mayor for a Day 2/3/2025 57.33 101-1021-6450.0000 Gallup Strengths Finder - City Council Retreat 3/1/25 274.89 101-1051-6323.0000 Pshra Public Sector Hr Webinar Fee 50.00 101-1051-6323.0000 Cub Foods #1635 Commissioner Training 40.44 101-1051-6450.0000 Checkr, Inc Checkr.Com January Backgrounds 76.00 101-1052-6307.0000 Shred Right monthly shredding service 18.85 101-1052-6310.0000 Shred Right monthly shredding service 18.85 101-1052-6310.0000 Walgreens #5048 Erroneous charge - used wrong card and will reimburse city by check.48.39 101-1073-6450.0000 Amazon Mark 305ym81s3 Pumice stone and hangers 64.96 101-1401-6211.0000 The Home Depot #2810 reflective sticks, lube 153.35 101-1401-6217.0000 Amazon Mark 4c0y75gn3 Lock outs, Led lights and Broom holders 99.73 101-1401-6217.0000 Amazon Mktpl 1z4pb5c23 24 volt Thermostat 21.71 101-1401-6217.0000 Amazon Mark 5p0jl83k3 traffic cones 179.90 101-1401-6217.0000 The Home Depot #2810 Step stool, light, plumbing fittings 114.92 101-1401-6217.0000 Amazon Mark 4c0y75gn3 Lock outs, Led lights and Broom holders 199.48 101-1402-6353.0000 Amazon Mark W97tg63d3 Ear Plugs dispensers, safety glass holders and ear plugs 19.94 101-1403-6353.0000 The Home Depot #2810 Step stool, light, plumbing fittings 76.26 101-1403-6353.0000 Amazon Mark W97tg63d3 Ear Plugs dispensers, safety glass holders and ear plugs 59.83 101-1404-6353.0000 The Home Depot #2810 graphite spray, bucket and reflective sticks 50.39 101-1404-6353.0000 Amazon Mark Z712c1ot1 Electronic lock and water panel for April aire 353.07 101-1406-6353.0000 Jersey Mikes Online Uc Commissioner Training Dinner 243.12 101-1501-6217.0000 Apa Annual Dues - American Planning Association - Hinzman 724.00 101-1501-6433.0000 Ebay O 02-12744-64023 corded cellular antenna 12.99 101-1601-6217.0000 Ebay O 06-12712-01669 4x USB sound/headphone jack for new monitor based docks 5.96 101-1601-6217.0000 Amazon Mktpl N32s95s03 Blu Ray burner for 3rd PD investigator 89.09 101-1601-6217.0000 Amazon Mktpl Zc7fv2qa0 External SSD drive for PD Investigator 3 82.71 101-1601-6217.0000 Comcast Cable Comm Cable 84.90 101-1601-6308.0000 Simpletexting Llc SimpleText Monthly Charge 59.00 101-1601-6310.0000 Att Bill Payment PD Cell Phone 49.93 101-1601-6321.0000 Peerless Network Inc Peerless - Phone 340.23 101-1601-6321.0000 Ebay O 14-12730-11642 replacement cellular antennas 8.95 101-1601-6353.0000 Eig Constantcontact.C Monthly software service for e-news and e-mail communications 87.40 101-1602-6310.0000 Wm Supercenter #1472 Cash box (replace existing broken cash box)35.54 101-2010-6201.0000 Innovative Office Solu Flash drives 128GB 75.42 101-2010-6201.0000 Innovative Office Solu Flash drives 64GB, 128GB 63.48 101-2010-6201.0000 Terry S Hardware Tarps for Investigations 163.43 101-2010-6217.0000 Cub Foods #1635 Batteries for Key Fob - 4.85 4.85 101-2010-6217.0000 Guardian Supply Kline, Ryan - Uniform Allowance. Fleece quarter zip, Duty belt, radio holder, handcuff case, etc.269.15 101-2010-6218.0000 Fleet Farm 6500 Supplies for gun cleaning room. Cleaner and Storage Box 31.50 101-2010-6230.0000 Usps Po 2642300046 Postage for mailing urine evidence kit to the MN BCA for testing.5.25 101-2010-6322.0000 Usps Po 2642300046 evidence to bca. 25000211.6.00 101-2010-6322.0000 Usps Po 2642300046 evidence to BCA - 25000100 6.00 101-2010-6322.0000 Usps Po 2642300046 Stamps for PD $146.00 & IC# 25000083 Property return $9.68 155.68 101-2010-6322.0000 Bca Training Education BCA DMT recertification 75.00 101-2010-6323.0000 2025 Sota Atc Paul Young CNT Training at SOTA 109.00 101-2010-6323.0000 2025 Sota Atc Registration for SOTA conference for 2 attendees 790.00 101-2010-6323.0000 Holiday Stations 3563 Reserve Truck car wash 11.90 101-2010-6354.0000 Wm Supercenter #1472 hanger for reserve office store; coffee for reception area 53.10 101-2010-6450.0000 Paypal Uspca 12 USPCA narc trial fee 75.00 101-2219-6231.0000 Atlas Pet Stillwater dog food 104.99 101-2219-6231.0000 Department Of Labor An Shawn license renewal 85.00 101-2301-6433.0000 Amazon Mktpl Cf6897773 Custom stamp 19.79 101-2302-6201.0000 U Of M Contlearning Ol Bo MnDOT ADA Training Course 75.00 101-3100-6323.0000 U Of M Contlearning Ol ADA Re-Certification Training - UofM (MNDOT)75.00 101-3100-6323.0000 U Of M Contlearning Ol Justin ADA Training 150.00 101-3100-6323.0000 U Of M Contlearning Ol MNLTAP Chainsaw Class - Jackson, Kieffer 70.00 101-3200-6323.0000 Amazon Mktpl Z898t7lx3 Happy Tree Fire House Nozzle 18.08 101-3200-6353.0000 Amazon Mktpl 8z07l9x03 Gas Strut 20.79 101-3200-6353.0000 Amzn Mktp US Lz26052n3 Deionized Water 30.73 101-3200-6353.0000 Amazon Mktpl Z70u820z0 Fire Hose Nozzle 20.44 101-3200-6353.0000 Amzn Mktp US Zc6rk0vf1 Fuse Holder 73.17 101-3201-6353.0000 Tennis Sanitation Recycle/garbage 107.33 101-4501-6311.0000 Py Teamsideline.Com yearly fee for athletic scheduling and standings software 599.00 200-4420-6214.0000 Amazon Mktpl Zc1k61mg1office supplies 35.31 200-4440-6201.0000 Amazon.Com Z738t9uv2 AAA Batteries 13.26 200-4440-6201.0000 Fleet Farm 6500 Tackle for Ice Fishing Event 195.90 200-4440-6217.0000 Wm Supercenter #1472 Tackle for Ice Fishing Event 18.76 200-4440-6217.0000 Amazon.Com Z72qs4qw0 Earplugs 134.75 200-4440-6217.1000 Fleet Farm 6500 Shop chair 108.11 200-4440-6240.0000 Fleet Farm 6500 Shop chair 99.99 200-4440-6240.0000 Fleet Farm 6500 Chair return due to tax -108.11 200-4440-6240.0000 Amazon Mark Nr5zt3s53 Carb tool 27.87 200-4440-6240.0000 Amzn Mktp US Mq0ah9ya3new lights 91.06 200-4440-6240.0000 Msa 2025 Rochester Arb Nick tree school 195.00 200-4440-6323.0000 Msa 2025 Rochester Arb TJ arbor workshop for tree license.180.00 200-4440-6323.0000 Menards Cottage Grove repairs to the leaf sucker 49.64 200-4440-6353.0000 Batteries Plus - #0032 Locator battery 30.33 200-4440-6353.0000 Acme Products Co.Trailer hitch 417.79 200-4440-6354.0000 Realtruck Thero Real running boards 496.40 200-4440-6354.0000 Fleet Farm 6500 new running boards 47.96 200-4440-6354.0000 Amazon Mark Bb5y61sz3 Dog Park Latches 108.87 200-4440-6356.0000 Dept Of Agriculture pest recert 122.70 200-4440-6433.0000 Spotify music for events 12.96 200-4440-6433.0000 Minnesota Nursery And Tree recert for guys 1,410.00 200-4440-6433.0000 Amzn Mktp US El3f03v13 new remotes 219.12 200-4440-6450.0000 Cab Store Woodbury, Mn bobbers 30.67 200-4440-6450.0000 Amazon Mktpl Sh8n17ww3Drinking fountain filters, eye hooks 97.98 202-4320-6217.0000 Credit Card Purchases February 2025 VIII-01 Amazon Reta Xb2ya2gp3 cleaning supplies 78.14 213-2100-6211.0000Amazon Mktpl D718i0k33 reflective pavement marking tape 259.57 213-2100-6217.0000Fleet Farm 6500 replacement mailbox post damaged at structure fire on 2-23-25 46.48 213-2100-6217.0000Amzn Mktp US Zj8cd1mu2Burn-o-matic decanter for station 22.49 213-2100-6217.0000Amzn Mktp US 3819g7mw3batteries 64.88 213-2100-6217.0000Wal-Mart #1472 Supplies for station 361.50 213-2100-6217.0000Amazon Mark Cb7mv5gh3 flathead screws 16.74 213-2100-6217.0000Wm Supercenter #1472 Station supplies 19.97 213-2100-6217.0000Wal-Mart #1472 station supplies 106.57 213-2100-6217.0000Terry S Hardware Parts for repair of medic 3's siren 43.86 213-2100-6221.0000Amazon Reta Yf16w1nm3 Parts for Rescue Boat #1 33.98 213-2100-6221.0000Fleet Farm 6500 Binoculars, spotlight for replacement truck equipment 189.18 213-2100-6221.0000Amzn Mktp US Zg5jl6sq1 battery packs 775.76 213-2100-6221.0000Mn Iaai Conference registration fee for Jamie Stevens 325.00 213-2100-6323.0000Walgreens #5048 Pictures for retired FF wall 9.71 213-2100-6494.0000Michaels Stores 5721 HFD group picture 152.10 213-2100-6494.0000Trophies Plus Of Hasti Plate for Adam Finseth Memorial 15.00 213-2100-6494.0000Michaels Stores 5721 HFD group picture 152.10 213-2100-6494.0000Scheels Eden Prairie Locator for Rescue Boat #1 2,699.99 213-2100-6581.0000National Registry Emt NREMT Registration 577.00 213-2200-6433.0000Amazon Mark 4c0y75gn3 Lock outs, Led lights and Broom holders 99.74 220-4603-6353.0000Cre Event Regvnrku9cc Land Development Summit - Hinzman 131.45 407-1502-6323.0000 TOTAL 18,447.43 VIII-01 Council Report DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT Safety &Wellness GENERAL CINTAS CORPORATION NO 2 MEDICAL &FIRST AID $14.32 Parks Operations PARKS CINTAS CORPORATION NO 2 REPAIRS &MAINTENANCE -BLDG $130.75 Vendor Total:$145.07 IT-OPERATIONS GENERAL OFFICE OF MN.IT SERVICES DP/COMPUTER/INTERNET FEES $572.51 Vendor Total:$572.51 Water WATER IN CONTROL,INC.WELL 7 VFD REPLACEMENT $9,878.00 Vendor Total:$9,878.00 PW -Streets GENERAL ROAD EQUIPMENT PARTS CENTE REPAIRS &MAINTENANCE -EQUIP $6.84 Vendor Total:$6.84 Parks Operations PARKS TRI-STATE BOBCAT,INC.REPAIRS &MAINTENANCE -EQUIP $132.46 Parks Operations PARKS TRI-STATE BOBCAT,INC.REPAIRS &MAINTENANCE -EQUIP ($16.53) Parks Operations PARKS TRI-STATE BOBCAT,INC.REPAIRS &MAINTENANCE -EQUIP $16.53 Vendor Total:$132.46 Aquatics AQUATIC CENTE MN DEPARTMENT OF HEALTH OTHER PROFESSIONAL SERVICES $670.00 Vendor Total:$670.00 Admin GENERAL INNOVATIVE OFFICE SOLUTIONS OFFICE SUPPLIES $17.50 Admin GENERAL INNOVATIVE OFFICE SOLUTIONS OFFICE SUPPLIES $103.98 Vendor Total:$121.48 Water WATER SAFE-FAST,INC.OTHER GENERAL SUPPLIES $35.74 Vendor Total:$35.74 City Hall Building GENERAL GILBERT MECHANICAL CONTRAC ALERTON COMPASS SOFTWARE UPGRAD $6,620.00 Vendor Total:$6,620.00 Arena ARENA HUEBSCH LAUNDRY CO.REPAIRS &MAINTENANCE -BLDG $40.67 Vendor Total:$40.67 Fire FIRE &AMBULA HOMETOWN ACE HARDWARE OTHER GENERAL SUPPLIES $22.31 Parks Operations PARKS HOMETOWN ACE HARDWARE UPKEEP OF GROUNDS $23.51 Parks Operations PARKS HOMETOWN ACE HARDWARE OTHER GENERAL SUPPLIES $3.87 PARKS &RECREA PARKS HOMETOWN ACE HARDWARE OTHER GENERAL SUPPLIES $6.79 Vendor Total:$56.48 Police GENERAL SHRED RIGHT EXPERT &CONSULTANT -SHRED RIGH $18.85 Vendor Total:$18.85 Parks Operations PARKS G.L.BERG ENTERTAINMENT DONATIONS $1,000.00 VIII-01 Council Report DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT Vendor Total:$1,000.00 Police GENERAL STOP STICK,LTD REPAIRS &MAINTENANCE -EQUIP $588.00 Vendor Total:$588.00 PW -Streets GENERAL NAPA AUTO PARTS REPAIRS &MAINTENANCE -EQUIP $20.99 Vendor Total:$20.99 Water WATER NORTHLAND SECURITIES,INC.EXPERT &CONSULTANT $2,303.25 Vendor Total:$2,303.25 Fire FIRE &AMBULA TROPHIES PLUS OTHER GENERAL SUPPLIES $15.00 Vendor Total:$15.00 Police GENERAL GUARDIAN SUPPLY LLC CLOTHING &BADGES -HEDRICK $184.99 Police GENERAL GUARDIAN SUPPLY LLC CLOTHING &BADGES -JACOBSON $99.98 Vendor Total:$284.97 City Clerk GENERAL THE JOURNAL LEGAL NOTICES PUBLISHING $864.00 Vendor Total:$864.00 Legal GENERAL LEVANDER GILLEN &MILLER PA RETAINER $2,250.00 Legal GENERAL LEVANDER GILLEN &MILLER PA RETAINER $432.00 Legal GENERAL LEVANDER GILLEN &MILLER PA RETAINER $1,788.00 Legal GENERAL LEVANDER GILLEN &MILLER PA RETAINER $516.00 Legal GENERAL LEVANDER GILLEN &MILLER PA RETAINER $208.00 Legal GENERAL LEVANDER GILLEN &MILLER PA RETAINER $1,458.00 Legal GENERAL LEVANDER GILLEN &MILLER PA RETAINER $768.00 Legal GENERAL LEVANDER GILLEN &MILLER PA RETAINER $352.00 Legal GENERAL LEVANDER GILLEN &MILLER PA RETAINER $368.00 Legal GENERAL LEVANDER GILLEN &MILLER PA RETAINER $80.00 Legal GENERAL LEVANDER GILLEN &MILLER PA RETAINER $1,844.00 Legal GENERAL LEVANDER GILLEN &MILLER PA RETAINER $800.00 HEDRA HEDRA LEVANDER GILLEN &MILLER PA RETAINER $816.00 HEDRA HEDRA LEVANDER GILLEN &MILLER PA RETAINER $604.00 Storm STORM WATER LEVANDER GILLEN &MILLER PA RETAINER $116.00 Storm STORM WATER LEVANDER GILLEN &MILLER PA RETAINER $704.00 Wastewater WASTEWATER LEVANDER GILLEN &MILLER PA RETAINER $208.00 Water WATER LEVANDER GILLEN &MILLER PA RETAINER $524.00 Water WATER LEVANDER GILLEN &MILLER PA RETAINER $44.00 Vendor Total:$13,880.00 VIII-01 Council Report Parks Operations PARKS MIDWEST MACHINERY CO REPAIRS &MAINTENANCE -EQUIP $39.99 DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT Vendor Total:$39.99 Police Building Treatment Plant GENERAL WATER TOTAL MECHANICAL SERVICES,1 TOTAL MECHANICAL SERVICES,1 REPLACED CIRCULATING PUMP WEST $690.00 REPAIRS &MAINTENANCE -EQUIP $1,020.75 Vendor Total:$1,710.75 Water WATER LARKIN HOFFMAN DALY &LINDG EXPERT &CONSULTANT $4,000.00 Vendor Total:$4,000.00 Fire FIRE &AMBULA DAKOTA COUNTY FINANCE DISPATCH CONTRACT-COUNTY $1,259.82 Police GENERAL DAKOTA COUNTY FINANCE DISPATCH CONTRACT-COUNTY $1,376.47 Fire FIRE &AMBULA DAKOTA COUNTY FINANCE FEB 25 FUEL $1,990.60 Ambulance FIRE &AMBULA DAKOTA COUNTY FINANCE FEB 25 FUEL $745.94 General Facility Mai GENERAL DAKOTA COUNTY FINANCE FEB 25 FUEL $118.12 Police GENERAL DAKOTA COUNTY FINANCE FEB 25 FUEL $3,979.92 Building Inspections GENERAL DAKOTA COUNTY FINANCE FEB 25 FUEL $147.21 PW -Streets GENERAL DAKOTA COUNTY FINANCE FEB 25 FUEL $3,584.31 PW -Engineering GENERAL DAKOTA COUNTY FINANCE FEB 25 FUEL $82.33 Water WATER DAKOTA COUNTY FINANCE FEB 25 FUEL $636.75 Vendor Total:$13,921.47 Ambulance FIRE &AMBULA EVOLUTION AUTO SERVICE REPAIRS &MAINTENANCE -VEHICLE $121.53 Vendor Total:$121.53 Parks Capital PARKS CAPITAL MINNESOTA NATIVE LANDSCAPE CONTRACTORS &CONSTRUCTION $26,334.00 Vendor Total:$26,334.00 Non-Departmental TIF 9 BLOCK 28 GANRUD,PATTY OTHER PROFESSIONAL SERVICES $10,080.00 Vendor Total:$10,080.00 Police GENERAL AT&T EXPERT &CONSULTANT $95.00 Vendor Total:$95.00 Parks Operations PARKS BARR ENGINEERING CO.MISS RIVERBANK EROSION $933.00 Vendor Total:$933.00 Ambulance FIRE &AMBULA BOUND TREE MEDICAL LLC MEDICAL &FIRST AID $805.99 Vendor Total:$805.99 Water WATER CITY OF BLOOMINGTON REPAIRS &MAINT-LINES $364.00 Vendor Total:$364.00 HEDRA HEDRA DAKOTA COUNTY CDA EXPERT &CONSULTANT $5,500.00 VIII-01 Council Report DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT Vendor Total:$5,500.00 Arena ARENA R &R SPECIALTIES,INC.repairs &maintenance -equip $120.00 Aquatics AQUATIC CENTE W.W.GRAINGER,INC.REPAIRS &MAINTENANCE -BLDG $311.65 Police Building GENERAL W.W.GRAINGER,INC.REPAIRS &MAINTENANCE -EQUIP $30.15 City Hall Building GENERAL W.W.GRAINGER,INC.REPAIRS &MAINTENANCE -EQUIP $15.65 PW Building GENERAL W.W.GRAINGER,INC.REPAIRS &MAINTENANCE -EQUIP $15.65 Vendor Total:$373.10 Fire FIRE &AMBULA HASTINGS VEHICLE REGIS.2024 FORD EDGE TABS $16.25 Police GENERAL HASTINGS VEHICLE REGIS.2024 FORD EDGE TABS $16.25 Vendor Total:$32.50 Parks Operations PARKS HOISINGTON KOEGLER GROUP WAYFINDING $232.50 Parks Capital PARKS CAPITAL HOISINGTON KOEGLER GROUP LAKE REBECCA PM $4,128.50 Vendor Total:$4,361.00 Hydro HYDRO ELECTRI K R WEST CO INC.REPAIRS &MAINTENANCE -EQUIP $392.60 Vendor Total:$392.60 Police GENERAL LEAGUE OF MN CITIES CONFERENCE &SCHOOLS -'25 PATR $2,970.00 Vendor Total:$2,970.00 INSURANCE FUND INSURANCE FU LEAGUE MN CITIES INSURANCE T INSURANCE -GENERAL LIABILITY $1,808.00 Vendor Total:$1,808.00 Fire FIRE &AMBULA MACQUEEN EQUIPMENT,INC.CLOTHING &BADGES $604.11 Storm STORM WATER MACQUEEN EQUIPMENT,INC.REPAIRS &MAINTENANCE -EQUIP $2,663.95 Vendor Total:$3,268.06 Police Building GENERAL CENTERPOINT ENERGY heat $3,905.57 Vendor Total:$3,905.57 Parks Capital PARKS CAPITAL MN DNR ISABEL SIGNS $38.21 Vendor Total:$38.21 Non-Departmental WATER MN DEPARTMENT OF HEALTH AP-MN DOH TESTING 1ST QRTR 2025 $18,382.00 Vendor Total:$18,382.00 Ambulance FIRE &AMBULA LINDE GAS &EQUIPMENT INC.CHEMICALS &CHEMICAL PRODUCTS $276.73 Ambulance FIRE &AMBULA LINDE GAS &EQUIPMENT INC.CHEMICALS &CHEMICAL PRODUCTS $325.63 Ambulance FIRE &AMBULA LINDE GAS &EQUIPMENT INC.CHEMICALS &CHEMICAL PRODUCTS $218.94 Vendor Total:$821.30 VIII-01 Council Report DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT Vendor Total:$120.00 Arena ARENA TERRYS HARDWARE,INC.OTHER GENERAL SUPPLIES $26.20 Parks Operations PARKS TERRYS HARDWARE,INC.UPKEEP OF GROUNDS $157.38 Parks Operations PARKS TERRYS HARDWARE,INC.UPKEEP OF GROUNDS $16.84 Parks Operations PARKS TERRYS HARDWARE,INC.UPKEEP OF GROUNDS $5.47 Parks Operations PARKS TERRYS HARDWARE,INC.UPKEEP OF GROUNDS $32.48 Parks Operations PARKS TERRYS HARDWARE,INC.MISCELLANEOUS $61.75 Parks Operations PARKS TERRYS HARDWARE,INC.REPAIRS &MAINTENANCE -EQUIP $5.98 Parks Operations PARKS TERRYS HARDWARE,INC.REPAIRS &MAINTENANCE -EQUIP $2.38 Water WATER TERRYS HARDWARE,INC.REPAIRS &MAINT-LINES $7.49 Vendor Total:$315.97 Fire FIRE &AMBULA ZEP MANUFACTURING CO.CLEANING SUPPLIES $1,243.14 Vendor Total:$1,243.14 Non-Departmental WATER KATHY WIEBUSCH CUSTOMER OVERPAYMENT $112.98 Non-Departmental WATER VHL SQUARE LLC CUSTOMER OVERPAYMENT $3.80 Non-Departmental WATER OPENDOOR LABS INC CUSTOMER OVERPAYMENT $25.34 Non-Departmental WATER MIGUT JEROME CUSTOMER OVERPAYMENT $97.32 Non-Departmental WATER CREATIVE HOMES INC CUSTOMER OVERPAYMENT $59.32 Non-Departmental WATER KAVITZ GLORIA CUSTOMER OVERPAYMENT $75.00 Vendor Total:$373.76 GRAND TOTAL:$139,565.25 APPROVED BY: APPROVED BY: APPROVED BY: VIII-01 Council Report DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT PW -Streets CAPITAL PROJE MN DEPARTMENT OF HEALTH CONTRACTORS &CONSTRUCTION $150.00 Vendor Total:$150.00 GRAND TOTAL:$150.00 APPROVED BY: APPROVED BY: APPROVED BY: VIII-01 Council Report DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT Police GENERAL CINTAS CORPORATION NO 2 MEDICAL &FIRST AID $95.00 Vendor Total:$95.00 Water WATER HAWKINS INC CHEMICALS &CHEMICAL PRODUCTS $3,379.08 Water WATER HAWKINS INC CHEMICALS &CHEMICAL PRODUCTS $90.00 Vendor Total:$3,469.08 Parks Operations PARKS CARPENTER NATURE CENTER/TH SAFETY CAMP ACTIVITY SESSIONS W $350.00 Vendor Total:$350.00 PW -Streets GENERAL ROAD MACHINERY &SUPPLIES C REPAIRS &MAINTENANCE -EQUIP $114.17 Vendor Total:$114.17 Non-Departmental GENERAL Wl SUPPORT COLLECTIONS TRUS Remittance $92.31 Vendor Total:$92.31 Aquatics AQUATIC CENTE HORIZON COMMERCIAL POOL SU CHEMICALS &CHEMICAL PRODUCTS $1,024.71 Vendor Total:$1,024.71 Parks Operations PARKS SCHLOMKA'S PORTABLE RESTRO RENTAL/LEASE EXPENSE $690.00 Vendor Total:$690.00 PW -Streets GENERAL HOMETOWN ACE HARDWARE OTHER GENERAL SUPPLIES $22.30 Parks Operations PARKS HOMETOWN ACE HARDWARE UPKEEP OF GROUNDS $40.89 Water WATER HOMETOWN ACE HARDWARE REPAIRS &MAINT-LINES $4.17 Water WATER HOMETOWN ACE HARDWARE REPAIRS &MAINT-LINES $7.43 Water WATER HOMETOWN ACE HARDWARE REPAIRS &MAINT-LINES $9.29 Water WATER HOMETOWN ACE HARDWARE REPAIRS &MAINT-LINES $9.29 Water WATER HOMETOWN ACE HARDWARE REPAIRS &MAINT-LINES $22.11 Water WATER HOMETOWN ACE HARDWARE REPAIRS &MAINT-LINES $17.66 Vendor Total:$133.14 Non-Departmental GENERAL HASTINGS PROFESSIONAL FIREFI Remittance $1,571.68 Vendor Total:$1,571.68 Parks Operations PARKS G.L.BERG ENTERTAINMENT DONATIONS $1,250.00 Vendor Total:$1,250.00 PW -Streets GENERAL NAPA AUTO PARTS REPAIRS &MAINTENANCE -EQUIP $37.04 PW -Streets GENERAL NAPA AUTO PARTS REPAIRS &MAINTENANCE -EQUIP $32.99 Storm STORM WATER NAPA AUTO PARTS REPAIRS &MAINTENANCE -EQUIP $65.54 Vendor Total:$135.57 General Facility Mai GENERAL SPIN CITY LAUNDROMAT LLC.RAGS WASHED $25.00 VIII-01 Council Report DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT Vendor Total:$25.00 Parks Operations PARKS NAPA AUTO PARTS MISCELLANEOUS $15.99 Vendor Total:$15.99 Parks Operations PARKS TROPHIES PLUS DONATIONS $20.00 Parks Operations PARKS TROPHIES PLUS DONATIONS $18.00 Vendor Total:$38.00 Non-Departmental GENERAL USS MN V MT LLC 51-6960211-5 HUBERS $4,988.51 Non-Departmental GENERAL USS MN V MT LLC HUBERS SOLAR 51-6960211-5 $6,747.01 Vendor Total:$11,735.52 Non-Departmental GENERAL VISION SERVICE PLAN INSURANC Remittance $6.10 Non-Departmental GENERAL VISION SERVICE PLAN INSURANC Remittance $390.12 Vendor Total:$396.22 Non-Departmental GENERAL USS MN VII MT LLC WILDCAT -ARENA 51-6960212-6 $752.98 Non-Departmental GENERAL USS MN VII MT LLC WILDCAT -HYDRO 51-6960212-6 $3,376.35 Non-Departmental GENERAL USS MN VII MT LLC WILCAT -ARENA $994.64 Non-Departmental GENERAL USS MN VII MT LLC WILCAT -ARENA $4,459.95 Vendor Total:$9,583.92 Parks Operations PARKS RIVERVIEW PROMOTIONS OTHER GENERAL SUPPLIES $266.70 Vendor Total:$266.70 Police GENERAL BAYCOMINC MOTOR VEHICLES $1,791.00 Vendor Total:$1,791.00 General Facility Mai GENERAL RE WAHLSTROM CONCRETE &DI BUILDINGS &STRUCTURES $4,500.00 Vendor Total:$4,500.00 Police Building GENERAL TOTAL MECHANICAL SERVICES,I BACKUP BOILER SERVICE $225.00 Vendor Total:$225.00 Fire FIRE&AMBULA DAKOTA 911 DISPATCH CONTRACT-COUNTY $17,190.67 Police GENERAL DAKOTA 911 DISPATCH CONTRACT-COUNTY $34,381.33 Vendor Total:$51,572.00 Arena ARENA IMPERIAL DADE CLEANING SUPPLIES $377.87 Parks Operations PARKS IMPERIAL DADE REPAIRS &MAINTENANCE -BLDG $436.45 Vendor Total:$814.32 Police GENERAL DAKOTA COUNTY FINANCE REPAIRS &MAINTENANCE -VEHICLE $2,411.84 VIII-01 Council Report DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT Vendor Total:$2,411.84 Police GENERAL EMERGENCY AUTOMOTIVE TECH MOTOR VEHICLES $3,766.44 Vendor Total:$3,766.44 Non-Departmental PARKS MANSFIELD SERVICE PARTNERS FUEL INVENTORY $4,846.46 Vendor Total:$4,846.46 Ambulance FIRE &AMBULA EVOLUTION AUTO SERVICE REPAIRS &MAINTENANCE -VEHICLE $357.01 Vendor Total:$357.01 Parks Operations PARKS KELLY,FELICIA E.OTHER PROFESSIONAL SERVICES $2,000.00 Vendor Total:$2,000.00 Parks Operations PARKS BARR ENGINEERING CO.MISS RIVER EROSION $976.72 Vendor Total:$976.72 Ambulance FIRE &AMBULA BOUND TREE MEDICAL LLC MEDICAL &FIRST AID $82.50 Vendor Total:$82.50 Building Inspections GENERAL MADDENS MOBILITY SOLUTIONS REFUND BP2024-929 $75.00 Vendor Total:$75.00 Parks Capital PARKS CAPITAL DAKOTA COUNTY HISTORICAL SO CONTRACTORS &CONSTRUCTION $9,024.38 Vendor Total:$9,024.38 IT-OPERATIONS GENERAL DELL DIRECT SALES L.P.REPAIRS &MAINTENANCE -EQUIP $138.74 Vendor Total:$138.74 PW Building GENERAL ELECTRO WATCHMAN,INC UPGRADE FIRE ALARM PANEL $6,296.76 PW Building GENERAL ELECTRO WATCHMAN,INC UPGRADE BURGLER PANEL $5,254.88 Vendor Total:$11,551.64 IT-ENGINEERING GENERAL ESRI /ENVIRONMENTAL SYSTEMS MAINTENANCE CONTRACTS $4,491.00 Vendor Total:$4,491.00 Police DUI ENFORCEM FLUEGEL LAW FIRM PA EXPERT &CONSULTANT $1,904.03 Vendor Total:$1,904.03 Admin GENERAL GRAPHIC DESIGN OFFICE SUPPLIES $470.00 Admin GENERAL GRAPHIC DESIGN OFFICE SUPPLIES $496.00 Vendor Total:$966.00 Water WATER HACH COMPANY CHEMICALS &CHEMICAL PRODUCTS $712.60 Vendor Total:$712.60 VIII-01 Council Report DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT PW -Streets GENERAL H &L MESABI REPAIRS &MAINTENANCE -EQUIP $633.52 Vendor Total:$633.52 Parks Capital PARKS CAPITAL HASTINGS SCHOOL DISTRICT #20 CONTRACTORS &CONSTRUCTION $6,000.00 Vendor Total:$6,000.00 Ambulance FIRE &AMBULA KREMER SPRING &ALIGNMENT REPAIRS &MAINTENANCE -VEHICLE $219.72 Vendor Total:$219.72 Non-Departmental GENERAL L.E.L.S.Remittance $2,044.00 Vendor Total:$2,044.00 Non-Departmental GENERAL LOCAL UNION 49 Remittance $700.00 Vendor Total:$700.00 Non-Departmental GENERAL LOCAL 320 Remittance $388.00 Vendor Total:$388.00 Storm STORM WATER MN POLLUTION CONTROL AGCY EXPERT &CONSULTANT $400.00 Vendor Total:$400.00 Non-Departmental GENERAL MN NCPERS GROUP LIFE C/O ME Remittance $64.00 Vendor Total:$64.00 Ambulance FIRE &AMBULA LINDE GAS &EQUIPMENT INC.CHEMICALS &CHEMICAL PRODUCTS $738.47 Ambulance FIRE &AMBULA LINDE GAS &EQUIPMENT INC.CHEMICALS &CHEMICAL PRODUCTS $190.05 Vendor Total:$928.52 Parks Operations PARKS SHERWIN-WILLIAMS REPAIRS &MAINTENANCE -BLDG $322.39 Vendor Total:$322.39 Aquatics AQUATIC CENTE STATE SUPPLY CO MIXER FOR SHOWERS $1,140.41 Vendor Total:$1,140.41 Police GENERAL STREICHERS WEAPONRY .12GA PROJECTILE $639.00 Vendor Total:$639.00 Arena ARENA TERRYS HARDWARE,INC.BOLTS AND WD-40 $14.26 Arena ARENA TERRYS HARDWARE,INC.WATER VALVE AND COUPLINGS $35.22 PW -Streets GENERAL TERRYS HARDWARE,INC.REPAIRS &MAINTENANCE -EQUIP $10.99 General Facility Mai GENERAL TERRYS HARDWARE,INC.BEETLE SPRAY,PAINT,UNIONS $40.23 General Facility Mai GENERAL TERRYS HARDWARE,INC.DISTILLED WATER,3 LB SLEDGE $31.36 Parks Operations PARKS TERRYS HARDWARE,INC.OTHER GENERAL SUPPLIES $1.18 Parks Operations PARKS TERRYS HARDWARE,INC.UPKEEP OF GROUNDS $19.27 VIII-01 Council Report DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT Parks Operations PARKS TERRYS HARDWARE,INC.OTHER GENERAL SUPPLIES $5.77 Parks Operations PARKS TERRYS HARDWARE,INC.REPAIRS &MAINTENANCE -BLDG $273.34 Vendor Total:$431.62 PW -Streets GENERAL NUSS TRUCK &EQUIPMENT MOTOR FUEL &OIL $9.95 PW -Streets GENERAL NUSS TRUCK &EQUIPMENT REPAIRS &MAINTENANCE -EQUIP $662.97 PW -Streets GENERAL NUSS TRUCK &EQUIPMENT REPAIRS &MAINTENANCE -EQUIP ($90.00) Vendor Total:$582.92 Non-Departmental GENERAL UNITED WAY OF HASTINGS Remittance $205.78 Vendor Total:$205.78 PW -Streets GENERAL ZIEGLER,INC.REPAIRS &MAINTENANCE -EQUIP $148.41 Vendor Total:$148.41 Non-Departmental WATER SFR ACQUISITIONS 3 LLC CUSTOMER OVERPAYMENT $25.00 Non-Departmental WATER LANGENFELD DAVID CUSTOMER OVERPAYMENT $250.56 Non-Departmental WATER WHITING NOTES LLC CUSTOMER OVERPAYMENT $16.05 Vendor Total:$291.61 GRAND TOTAL:$148,333.59 APPROVED BY: APPROVED BY: APPROVED BY: VIII-01 Council Report DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT Parks Operations PARKS SAFETY SIGNS UPKEEP OF GROUNDS $1,728.00 Vendor Total:$1,728.00 Historic Preservation HERITAGE PRES FORTNEY,JUSTIN MILEAGE $39.40 Vendor Total:$39.40 PW -Streets CAPITAL PROJE WSB &ASSOCIATES INC EXPERT &CONSULTANT $1,555.75 PW -Engineering GENERAL WSB &ASSOCIATES INC EXPERT &CONSULTANT $6,381.75 PW -Streets GENERAL WSB &ASSOCIATES INC EXPERT &CONSULTANT $825.50 PW -Engineering GENERAL WSB &ASSOCIATES INC EXPERT &CONSULTANT $2,222.50 Storm STORM WATER WSB &ASSOCIATES INC EXPERT &CONSULTANT $222.25 Wastewater WASTEWATER WSB &ASSOCIATES INC EXPERT &CONSULTANT $508.00 Water WATER WSB &ASSOCIATES INC EXPERT &CONSULTANT $825.50 Water WATER WSB &ASSOCIATES INC EXPERT &CONSULTANT $7,270.75 Vendor Total:$19,812.00 PW -Streets GENERAL ROAD EQUIPMENT PARTS CENTE REPAIRS &MAINTENANCE -EQUIP $20.92 PW -Streets GENERAL ROAD EQUIPMENT PARTS CENTE REPAIRS &MAINTENANCE -EQUIP $33.62 Storm STORM WATER ROAD EQUIPMENT PARTS CENTE REPAIRS &MAINTENANCE -EQUIP $134.33 Storm STORM WATER ROAD EQUIPMENT PARTS CENTE REPAIRS &MAINTENANCE -EQUIP $34.14 Vendor Total:$223.01 Parks Operations PARKS TRI-STATE BOBCAT,INC.REPAIRS &MAINTENANCE -EQUIP $1,750.00 Vendor Total:$1,750.00 Admin GENERAL INNOVATIVE OFFICE SOLUTIONS OFFICE SUPPLIES $34.00 Admin GENERAL INNOVATIVE OFFICE SOLUTIONS OFFICE SUPPLIES $79.67 Vendor Total:$113.67 PW -Streets GENERAL PRECISE MOBILE RESOURCE MG MAINTENANCE CONTRACTS $161.00 Vendor Total:$161.00 Water WATER THOMPSON,BRYCE CONFERENCE &SCHOOLS $23.00 Vendor Total:$23.00 Parks Operations PARKS ADVANTAGE SIGNS &GRAPHICS,SPACE FORCE EMBLEM $755.99 Vendor Total:$755.99 Police Building GENERAL M JUDGE ELECTRIC LLC REPLACING LIGHTING 2ND FLOOR HA $760.00 Vendor Total:$760.00 Parks Operations PARKS BIGLER,PAIGE MARSCHALL CONFERENCE &SCHOOLS $170.00 Vendor Total:$170.00 VIII-01 Council Report DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT Water WATER NAPA AUTO PARTS REPAIRS &MAINT-LINES $23.30 Vendor Total:$23.30 Parks Operations PARKS KENDELL DOORS AND HARDWAR REPAIRS &MAINTENANCE -BLDG $2,700.00 Vendor Total:$2,700.00 General Facility Mai GENERAL SPIN CITY LAUNDROMAT LLC.RAGS WASHED $25.00 Vendor Total:$25.00 Water WATER CORE &MAIN LP CONTRACTORS &CONSTRUCTION $38,550.00 Vendor Total:$38,550.00 Police GENERAL MARIE RIDGEWAY LICSW LLC EXPERT &CONSULTANT $1,260.00 Vendor Total:$1,260.00 Parks Operations PARKS TROPHIES PLUS DONATIONS $20.00 Vendor Total:$20.00 Fire FIRE &AMBULA HEALTH STRATEGIES MISCELLANEOUS $6,880.00 Vendor Total:$6,880.00 Building Inspections GENERAL KLETSCHKA INSPECTIONS,LLC ELECTRICAL INSPECTIONS DONE MAR $4,086.20 Vendor Total:$4,086.20 PW -Street Lights GENERAL VAN METER INC REPAIRS &MAINTENANCE -EQUIP $1,874.88 PW -Street Lights GENERAL VAN METER INC REPAIRS &MAINTENANCE -EQUIP $148.12 Vendor Total:$2,023.00 Police GENERAL HOLIDAY STATIONSTORES LLC REPAIRS &MAINTENANCE -VEHICLE $92.00 Vendor Total:$92.00 Police GENERAL T-MOBILE USA INC.EXPERT &CONSULTANT $1,800.00 Vendor Total:$1,800.00 Fire Building GENERAL AIM HIGH CONTRUCTION,LLC.REPAIRED SLEEPING ROOM WINDOWS $745.00 Vendor Total:$745.00 Human Resources GENERAL GALLUP,INC.OTHER PROFESSIONAL SERVICES $2,916.00 Vendor Total:$2,916.00 Ambulance FIRE &AMBULA DIGITECH COMPUTER LLC EXPERT &CONSULTANT $10,267.51 Vendor Total:$10,267.51 Police GENERAL DAKOTA COUNTY FINANCE DISPATCH CONTRACT-COUNTY $86,247.29 Vendor Total:$86,247.29 VIII-01 Council Report Fire FIRE &AMBULA KANN,ELLIOTT SAFETY BOOTS $144.46 DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT Vendor Total:$144.46 COMMUNITY DEVE GENERAL CODAMETRICS INC.EXPERT &CONSULTANT $5,151.00 Vendor Total:$5,151.00 PW -Streets GENERAL LUBINSKI,BRANDON SAFETY BOOTS $250.00 Vendor Total:$250.00 PW -Streets GENERAL PREMIER TRUCK GROUP REPAIRS &MAINTENANCE -EQUIP $80.57 PW -Streets GENERAL PREMIER TRUCK GROUP REPAIRS &MAINTENANCE -EQUIP $1,305.98 Storm STORM WATER PREMIER TRUCK GROUP REPAIRS &MAINTENANCE -EQUIP $216.30 Vendor Total:$1,602.85 Ambulance FIRE &AMBULA EVOLUTION AUTO SERVICE REPAIRS &MAINTENANCE -VEHICLE $121.53 Vendor Total:$121.53 Historic Preservation HERITAGE PRES BREMER,PATRICIA MILEAGE $55.20 Vendor Total:$55.20 Historic Preservation HERITAGE PRES PETERSON,KRISTA D MILEAGE $33.50 Vendor Total:$33.50 Arena ARENA INBYLT,LLC PAY APP 16 ARENA REFRIGERATION $106,788.65 Vendor Total:$106,788.65 Parks Operations PARKS MGX EQUIPMENT SERVICES,LLC REPAIRS &MAINTENANCE -EQUIP $43.68 Vendor Total:$43.68 Parks Operations PARKS SCHAD TRACY SIGNS TRAIL SIGNS $8,897.75 Vendor Total:$8,897.75 Parks Operations PARKS ANDERSEN,EARL F.SIGN/SIGN REPAIR MATERIALS $238.00 Vendor Total:$238.00 Ambulance FIRE &AMBULA BLUE CROSS &BLUE SHIELD REFUNDS-AMBULANCE 3199 $462.11 Ambulance FIRE &AMBULA BLUE CROSS &BLUE SHIELD REFUNDS-AMBULANCE $2,014.00 Vendor Total:$2,476.11 Ambulance FIRE &AMBULA BOUND TREE MEDICAL LLC MEDICAL &FIRST AID $196.20 Vendor Total:$196.20 Ambulance FIRE &AMBULA HUMANA GOLD REFUNDS-AMBULANCE $309.17 Ambulance FIRE &AMBULA DAVID BROWN REFUNDS-AMBULANCE $112.46 Ambulance FIRE &AMBULA MARY CATURIA REFUNDS-AMBULANCE $250.00 VIII-01 Council Report DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT Ambulance Ambulance Ambulance Building Inspections FIRE &AMBULA FIRE &AMBULA FIRE &AMBULA GENERAL NENG XIONG UNITED HEALTHCARE UNITED HEALTHCARE GO PERMITS REFUNDS-AMBULANCE $2,014.00 REFUNDS-AMBULANCE $435.04 REFUNDS-AMBULANCE $251.06 REFUND BP2025-085 112 SANDPIPER $75.00 Vendor Total:$3,446.73 Police GENERAL DAKOTA ELECTRIC ASSN LIGHT &POWER $18.52 Wastewater WASTEWATER DAKOTA ELECTRIC ASSN LIGHT &POWER $157.26 Wastewater WASTEWATER DAKOTA ELECTRIC ASSN LIGHT &POWER $106.50 Water WATER DAKOTA ELECTRIC ASSN LIGHT &POWER $157.81 Vendor Total:$440.09 City Hall Building GENERAL ELECTRO WATCHMAN,INC MAINTENANCE CONTRACTS $86.20 PW Building GENERAL ELECTRO WATCHMAN,INC ANNUAL MAINT.FIRE PANEL INSPEC $172.40 Police Building GENERAL ELECTRO WATCHMAN,INC ANNUAL MAINT.FIRE PANEL INSPEC $86.20 Vendor Total:$344.80 Storm STORM WATER ENVIRONMENTAL EQUIPMENT REPAIRS &MAINTENANCE -EQUIP $450.71 Storm STORM WATER ENVIRONMENTAL EQUIPMENT REPAIRS &MAINTENANCE -EQUIP $123.93 Vendor Total:$574.64 Non-Departmental GENERAL HASTINGS AREA CHAMBER/COM LODGING TAX PAYABLE $11,367.38 Vendor Total:$11,367.38 HEDRA HEDRA HOISINGTON KOEGLER GROUP OTHER PROFESSIONAL SERVICES $1,461.54 Vendor Total:$1,461.54 Fire FIRE &AMBULA JEFFERSON FIRE &SAFETY INC MOTOR VEHICLES $411.42 Fire FIRE &AMBULA JEFFERSON FIRE &SAFETY INC MOTOR VEHICLES ($65.20) Vendor Total:$346.22 Council GENERAL LEAGUE OF MN CITIES DUES,SUBSCRIPTIONS,MEMBERSHIPS $30.00 Vendor Total:$30.00 Non-Departmental GENERAL METROPOLITAN COUNCIL ENVIR SAC CHARGES PAYABLE $14,760.90 Vendor Total:$14,760.90 City Hall Building GENERAL MOSENG LOCKSMITHING KEYS CUT $47.60 Vendor Total:$47.60 Ambulance FIRE &AMBULA LINDE GAS &EQUIPMENT INC.CHEMICALS &CHEMICAL PRODUCTS $316.74 Vendor Total:$316.74 Non-Departmental TIF9BLOCK28 PRECISION LANDSCAPING &CON OTHER PROFESSIONAL SERVICES $270.00 VIII-01 Council Report DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT Vendor Total:$270.00 Fire FIRE &AMBULA TERRYS HARDWARE,INC.OTHER GENERAL SUPPLIES $10.98 PW -Streets GENERAL TERRYS HARDWARE,INC.REPAIRS &MAINTENANCE -EQUIP $84.17 Wastewater WASTEWATER TERRYS HARDWARE,INC.REPAIRS &MAINT-LINES $12.40 Wastewater WASTEWATER TERRYS HARDWARE,INC.REPAIRS &MAINT-LINES $25.77 Vendor Total:$133.32 Fire FIRE &AMBULA VALLEY SALES OF HASTINGS REPAIRS &MAINTENANCE -VEHICLE $915.65 Vendor Total:$915.65 Parks Operations PARKS WERNER IMPLEMENT CO INC REPAIRS &MAINTENANCE -EQUIP $59.95 Vendor Total:$59.95 Ambulance FIRE &AMBULA ZOLL MEDICAL CORP MEDICAL &FIRST AID $1,153.32 Vendor Total:$1,153.32 Non-Departmental WATER OPENDOOR LABS INC Overpayment $74.66 Non-Departmental WATER LT PROPERTIES LLC Overpayment $75.00 Non-Departmental WATER MENDEL JORDAN/JEW Overpayment $29.00 Vendor Total:$178.66 GRAND TOTAL:$345,017.84 APPROVED BY: APPROVED BY: APPROVED BY: VIII-01 City Council Memorandum To:Mayor Fasbender & City Council Members From: Emily King, Deputy City Clerk Date: April 7,2025 Item:One-Day Temporary Gambling Permit for YMCA of the North, Hastings Branch Council Action Requested: Approve the attached resolution approving the one-day temporary gambling permit for the YMCA of the North, Hastings Branch. Background Information: The YMCA of the North submitted an application for a one-day temporary gambling permit for July 20,2025 for Duck Races to be held at Vermillion Falls Park, 215 21st East Street. This event is part of the Rivertown Days Celebration. Financial Impact: The $25.00 One-Day Temporary Gambling License fee has been paid. Advisory Commission Discussion: N/A Council Committee Discussion: N/A Attachments: •Resolution VIII-02 CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION _____________ RESOLUTION APPROVING THE APPLICATION BY THE YMCA OF THE NORTH FOR A TEMPORARY ONE-DAY GAMBLING PERMIT WHEREAS, the YMCA of the North has presented an application to the City of Hastings for a one-day temporary gambling permit on July 20, 2025 to be held at Vermillion Falls Park, 215 21st East Street, Hastings; and; WHEREAS, the Minnesota Gambling Control Board requires a resolution be passed to approve this request; and WHEREAS, an application for a one day temporary gambling permit has been presented; WHEREAS, the required fee of $25.00 has been paid. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hastings, that the Mayor and City Clerk are authorized and directed to sign this resolution. ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA THIS 7TH DAY OF APRIL, 2025. ATTEST: ____________________________ Mary D. Fasbender, Mayor ____________________________ Kelly Murtaugh, City Clerk VIII-02 City of Hastings 101 Fourth Street East Hastings, MN 55033-1944 Phone: 651-480-2350 www.hastingsmn.gov City Council Memorandum To: Mayor Fasbender & City Council Members From:John Townsend, Fire Chief Date:April 7, 2025 Item:Accept Donation from Hastings Rivertown Lions Club Council Action Requested: Council is asked to accept a donation from the Hastings Rivertown Lions Club in the amount of $2,300.00 for Hastings firefighter health and wellness and to adjust the fire donation account #213-2100-5815 in the same amount. Background Information: Hastings Rivertown Lions Club is donating $2,300.00 and they are donating these funds to be utilized for firefighter health and wellness. The departments health and wellness include both physical and mental health programs. The City of Hastings is appreciative to the Hastings Rivertown Lions Club for their generous contribution. Financial Impact:Increase to donation account. Advisory Commission Discussion:N/A Council Committee Discussion:N/A Attachments:Resolution VIII-03 CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION ___________ A RESOLUTION EXPRESSING ACCEPTANCE OF AND APPRECIATION OF DONATIONS TO THE HASTINGS FIRE DEPARTMENT WHEREAS,Hastings Rivertown Lions Club has made a donation to be designated to the fire department; and WHEREAS,the City Council is appreciative of the donation and commends the Hastings Rivertown Lions Club for their civic efforts, NOW, THEREFORE BE IT RESOLVED,by the City Council of the City of Hastings, Minnesota;That the donation is accepted and acknowledged with gratitude; and Adopted this 7th day of April, 2025. ________________________________ Mary Fasbender, Mayor Attest: ____________________________ Kelly Murtaugh, City Clerk VIII-03 City of Hastings 101 Fourth Street East Hastings, MN 55033-1944 Phone: 651-480-2350 www.hastingsmn.gov City Council Memorandum To: Mayor Fasbender & City Council Members From:John Townsend, Fire Chief Date:April 7, 2025 Item:Accept Donation from Thomas and Barbara Greenslit Council Action Requested: Council is asked to accept a donation from Thomas and Barbara Greenslit in the amount of $200.00 for Hastings firefighter health and wellness and to adjust the fire donation account #213-2100-5815 in the same amount. Background Information: Thomas and Barbara Greenslit are donating $200.00,and they are donating these funds to be utilized for firefighter health and wellness. The departments health and wellness include both physical and mental health programs. The City of Hastings is appreciative to Thomas and Barbara Greenslit for their generous contribution. Financial Impact:Increase donation account. Advisory Commission Discussion:N/A Council Committee Discussion:N/A Attachments:Resolution VIII-04 CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION __________ A RESOLUTION EXPRESSING ACCEPTANCE OF AND APPRECIATION OF DONATIONS TO THE HASTINGS FIRE DEPARTMENT WHEREAS,Thomas and Barbara Greenslit made a donation to be designated to the fire department; and WHEREAS,the City Council is appreciative of the donation and commends Thomas and Barbara Greenslit for their civic efforts, NOW, THEREFORE BE IT RESOLVED,by the City Council of the City of Hastings, Minnesota;That the donation is accepted and acknowledged with gratitude; and Adopted this 7th day of April, 2025. ________________________________ Mary Fasbender, Mayor Attest: ____________________________ Kelly Murtaugh, City Clerk VIII-04 City Council Memorandum To:Mayor Fasbender &City Councilmembers From:Paige Marschall Bigler, Recreation Program Specialist Date:April 7,2025 Item:Accept Donation to the Parks and Recreation Department Council Action Requested:Council is asked to accept a donation in the amount of $500.00, made to the Parks and Recreation Department and has designated that this donation be used for the Rec+Art+Police Program Series. Background Information:The Hastings Rivertown Lions Club has made this donation to be used for the Rec+Art+Police Program Series. Financial Impact: Increase the Parks and Recreation donation account by $500.00 Advisory Commission Discussion: N/A Council Committee Discussion: N/A Attachments:•Resolution VIII-05 CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION ____________ A RESOLUTION EXPRESSING ACCEPTANCE OF AND APPRECIATION OF A DONATION TO THE PARKS AND RECREATION DEPARTMENT WHEREAS,the Hastings Rivertown Lions Club as presented to the City Parks & Recreation Department a donation of $500.00 and has designated that this donation be used for the Rec+Art+Police Program Series; and WHEREAS,the City Council is appreciative of the donation and commends the Hastings Rivertown Lions Club for their civic efforts, NOW, THEREFORE BE IT RESOLVED,by the City Council of the City of Hastings, Minnesota; 1.That the donation is accepted and acknowledged with gratitude; and 2.That the donation will be appropriated for the Rec+Art+Police Program Series. Adopted this 7th day of April, 2025. ______________________________ Mary D. Fasbender, Mayor ATTEST: ____________________________ Kelly Murtaugh, City Clerk VIII-05 City Council Memorandum To:Mayor Fasbender &City Councilmembers From:Paige Marschall Bigler, Recreation Program Specialist Date:April 7,2025 Item:Accept Donation to the Parks and Recreation Department Council Action Requested:Council is asked to accept a donation in the amount of $1,000.00, made to the Parks and Recreation Department and has designated that this donation be used for the Rec+Art+Police Program Series. Background Information:Avionte LLC has made this donation to be used for the Rec+Art+Police Program Series. Financial Impact: Increase the Parks and Recreation donation account by $1,000.00 Advisory Commission Discussion: N/A Council Committee Discussion: N/A Attachments:•Resolution VIII-06 CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION ____________ A RESOLUTION EXPRESSING ACCEPTANCE OF AND APPRECIATION OF A DONATION TO THE PARKS AND RECREATION DEPARTMENT WHEREAS,Avionte LLC as presented to the City Parks & Recreation Department a donation of $1,000.00 and has designated that this donation be used for the Rec+Art+Police Program Series; and WHEREAS,the City Council is appreciative of the donation and commends Avionte LLC for their civic efforts, NOW, THEREFORE BE IT RESOLVED,by the City Council of the City of Hastings, Minnesota; 1.That the donation is accepted and acknowledged with gratitude; and 2.That the donation will be appropriated for the Rec+Art+Police Program Series. Adopted this 7th day of April, 2025. ______________________________ Mary D. Fasbender, Mayor ATTEST: ____________________________ Kelly Murtaugh, City Clerk VIII-06 City Council Memorandum To:Mayor Fasbender &City Councilmembers From:Jessica Urbach, Parks and Recreation Office Assistant Date:April 7, 2025 Item:Accept Donation to the Parks and Recreation Department Council Action Requested:Council is asked to accept a donation in the amount of $1,400.00, made to the Parks and Recreation Department and has designated that this donation be used for a Memorial Bench in a City Park or on a City Trail. Background Information:The Rother family has made this donation to be used for a Memorial Bench in a City Park or on a City Trail. Financial Impact: Increase the Parks and Recreation donation account by $1,400.00 Advisory Commission Discussion: N/A Council Committee Discussion: N/A Attachments: •Resolution VIII-07 CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION ____________ A RESOLUTION EXPRESSING ACCEPTANCE OF AND APPRECIATION OF A DONATION TO THE PARKS AND RECREATION DEPARTMENT WHEREAS,the Rother family has presented to the City Parks & Recreation Department a donation of $1,400.00 and has designated that this donation be used for a Memorial Bench in a City Park or on a City Trail; and WHEREAS,the City Council is appreciative of the donation and commends the Rother family for their civic efforts, NOW, THEREFORE BE IT RESOLVED,by the City Council of the City of Hastings, Minnesota; 1.That the donation is accepted and acknowledged with gratitude; and 2.That the donation will be appropriated for a memorial bench to be placed in a City Park or on a City Trail; and Adopted this 7th day of April, 2025. __________________________ Mary D. Fasbender, Mayor ATTEST: __________________________ Kelly Murtaugh, City Clerk VIII-07 City Council Memorandum To:Mayor Fasbender &City Councilmembers From:Jessica Urbach, Parks and Recreation Office Assistant Date:April 7, 2025 Item:Accept Donation to the Parks and Recreation Department Council Action Requested:Council is asked to accept a donation in the amount of $1,000.00, made to the Parks and Recreation Department and has designated that this donation be used for a Memorial Bench in a City Park or on a City Trail. Background Information:The Niederkorn family has made this donation to be used for a Memorial Bench in a City Park or on a City Trail. Financial Impact: Increase the Parks and Recreation donation account by $1,000.00 Advisory Commission Discussion: N/A Council Committee Discussion: N/A Attachments: •Resolution VIII-08 CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION ____________ A RESOLUTION EXPRESSING ACCEPTANCE OF AND APPRECIATION OF A DONATION TO THE PARKS AND RECREATION DEPARTMENT WHEREAS,the Niederkorn family has presented to the City Parks & Recreation Department a donation of $1,000.00 and has designated that this donation be used for a Memorial Bench in a City Park or on a City Trail; and WHEREAS,the City Council is appreciative of the donation and commends the Niederkorn family for their civic efforts, NOW, THEREFORE BE IT RESOLVED,by the City Council of the City of Hastings, Minnesota; 1.That the donation is accepted and acknowledged with gratitude; and 2.That the donation will be appropriated for a memorial bench to be placed in a City Park or on a City Trail; and Adopted this 7th day of April, 2025. __________________________ Mary D. Fasbender, Mayor ATTEST: __________________________ Kelly Murtaugh, City Clerk VIII-08 City Council Memorandum To: Mayor Fasbender & City Council Members From:Paige Marschall Bigler, Recreation Program Specialist Date:April 7, 2025 Item:Designate the Animal Ark 3k Walk as a Special Event Council Action Requested: Staff recommends approval of the June 7, 2025,Animal Ark 3k Walk & Temporary liquor license with the conditions outlined below. Background Information: Animal Ark is requesting to hold a 3k walk in the City of Hastings in support of the animal shelter. This event has an identical footprint to last year's. The 3k route will begin and end at Animal Ark and utilize City trails where possible,with portions of the route taking participants onto 21st Street E and Spiral Boulevard.The event will also include food &alcohol vendors,live music, & kids’ activities.Animal Ark expects 250 in attendance for the event from 9:00 a.m. –1:00 p.m.on Saturday, June 7th. Staff recommends approval of the route and event with the following conditions: •The Event Organizer will work with the Hastings City Clerk to ensure all vendors have the necessary permits and licensing. •As part of the Temporary liquor license,the area must include a barrier identifying the consumption area, I.D. check, & wristbands. •10’on-street pedestrian lane delineated by a traffic cone every 15’ o Traffic cones must be supplied by the event organizer o The dedicated participant lane should be on the north side of Spiral Boulevard between Industrial Court and the access point to the Ravine Trail and the north side of 21st St. East o Event volunteers must monitor this lane and keep participants from encroaching into vehicular traffic lanes o Hastings patrol staff will check on the event as time permits •Directional markings on the pavement to be made by Event Organizers in chalk only. •Event Organizers will notify affected neighboring businesses/property owners,including Industrial Court, Industrial Boulevard, Spiral Boulevard,and Millard Avenue. •Event Organizers will add a volunteer or additional signage on LeDuc Drive/21st St. East near the road curve/hill as a safety precaution. •Event Organizers will add cones on 21st St. East from Commerce Drive to designate a walking space. Attachments: •Special Event Permit Application •Event Layout •3k Route Map VIII-09 Special Event Permit Application Parks &Recreation Department 920 10lh Street West Hastings,MN 55033 651-480-6175 A Special Event Permit is required for events who wish to exclusively use City Property and/or require City services to ensure safety and coordination.A Special Event is defined as any race,concert,community celebration,fundraiser,dance,car show,large assembly,or other Special Event on City property that has received City Council approval.Please see our Special Event Policy for additional information at wywjiarthigsmm APPLICATION CHECKLIST: Application must be submitted at least sixty (60)days prior to the event. It is our goal to provide event organizers guidance in planning safe and successful events. 0 Special Event Permit Application 0 Site Map of Proposed Areas of Impact Run/Walk Routes,Parade Routes,Downtown Event,Concert/Performance Staging,etc. 0 Certificate of Insurance Please see section regarding insurance on page 8. APPLICATION PROCESS: 0 Submit the completed application packet to the Parks &Recreation Department. 0 Allow 14 business days after application has been received for review. 0 If additional information is required,the applicant will be contacted by City Staff. 0 Once initial review is complete,all supporting documents must be submitted by event organizer. 0 Once all queries are concluded,the application must go before City Council for final approval.0 Throughout the City Staff review process,the Event Coordinator will work with the Deputy City Clerk for additional required licensing in conjunction with the event. CONTACT INFORMATION: Paige Marschall Bigler,Recreation Programming Specialist pmarschall@liastingsinn.gov 651-480-6182 Special Event Application Park Rentals Emily King,Deputy City Clerk eking@hastingsinn.gov 651-480-2343 Additional Licensing Mobile Food Units,Temporary Liquor Licensing,Temporary Gambling Licensing, Temporary Vendors Special Event Permit Application Page 1 of 10 VIII-09 Organization Information (if applicable) Organization:Animal Ark Primary Phone Number:651-772-8983 Website Address:animalarkmn.org Event Organizer Name and Title:Denyse Madden-President of the Board Mailing Address:2600 Industrial Court Hastings,MN 55033 Primary Phone Number:612-202-0350 Email Address:events@animalarkmn.org On-Site Contact:Anna Helget Primary Phone Number:651-276-4013 Email Address:ahelget@animalarkmn.org General Event Information Event Name:Animal Ark 3K Walk Fundraiser Type of Event: ||Race/Run/Walk ||Downtown Event I I Concert/Performance I I Fundraiser I I Other: Event Description in Detail: The Animal Ark 3K Walk is to be on Saturday,June 7th from 9am-1pm.It is $35 to register for the walk.The proceeds will be used for the care of the animals at Animal Ark .We plan to have beer and wine tasting,food trucks,live music and a silent auction. Is this an annual event?Yes No Is this a multi-day event?Yes No Event Start Date:6/7/25 Event End Date:6/7/25 Is the event open to the public or private?||Public ||Private Special Event PermitApplication Page 2 of 10 VIII-09 Is there an admission fee?Yes No V5b Yo What is the anticipated attendance?250 What was the previous year’s attendance?300 signed up about 250 came Where will the event be located? starting and ending at 2600 Industrial Court in Hastings.Attaching Rout Map A Park Rental Permit is required for events located within a City Park.Contact the City of Hastings Parks and Recreation Department for park facility availability information:651-480-6175. Event Set-11p and Tear Down How many days will your organization require to:Set-Up:6/6/25 Tear Down:6/7/25 Event Set-Up Date:06/06/2025 Event Set-Up Time:4pm to 5pm Event Start Date:06/07/2025 Event Start Time:9 AM Event End Date:06/07/2025 Event End Time:1 PM Event Tear Down Date:06/07/2025 Event Tear Down Time:lpm to 6pm Staging Details The following items will be used at the event (please mark all that apply): Amplified Sound /Music /Live Entertainment Tents/Canopies Stage(s) Other If any of the above items will be used,please indicate their location on your attached Site Plan /Map.Use of the above items may require the Event Organizer to meet ADA Regulations. Parking Details Please describe Public Parking Arrangements for attendees,staff &volunteers.(Please indicate location(s)on Site Plan /Map) parking on the street as well as in other businesses’parking lots(approved by businesses)-Map Included Special Event Permit Application Page 3 of 10 VIII-09 Portable Restrooms Waste Removal Organics Event Organizers are responsible for the event cleaning of existing on-site portable restrooms as well as the rental and fees associated of any additional portable restrooms and/or hand-washing stations with a vendor of their choice to support their event.Use of these items may require the Event Organizers to meet ADA Regulations.(Please indicate locations®of portable restrooms on Site Plan /Map) Event Organizers are responsible for arranging the removal of all waste related to the event and related fees.This includes but is not limited to,emptying of trash bins and removal of waste from the event site.Event organizers must work with a vendor to support their event.(Please indicate locations®of waste removal bins on Site Plan /Map) All paper and cardboard,cartons,glass bottles and jars,metal cans,and plastics labeled #1,#2 and #5 must be properly sorted and recycled. Each trash container must have a recycling container within 10 feet.The City of Hastings has portable recycling and trash containers that can be checked out for free of charge.Please email violet.penman@rosemountmn.gov for more information. Applicant must educate all event staff,volunteers,event vendors,and housekeeping/custodialcontractorsusingtheenclosedRecycleRightGuide. _ T Aspen Waste SystemsCompanyName:' „Schlomka Services LLCCompanyName: x 612-884-8000ContactPhoneNumber&Email: +XT U P u •!651-459-3718ContactPhoneNumber&Email: 1.Will the event have at least 300 attendees?Yes _No 2.Will the event generate at least 1 ton (8 cubic yards)of trash perlocation(e.g.each sporting tournament location?)?Yes No 3.Will the event generate food scraps back-of-house (e.g.non-public food-prep areas)?Yes _=No If yes to all three organics criteria,the event is required to collect food scraps. Please contact the Solid Waste &Recycling Coordinator,Violet Penman,violet.penman@rosemountmn.gov or 612-268-9097 to discuss thefollowing: What will vendors use for back-of-house food scraps collection?Dakota County has collectionresourcesavailable. Food Trucks Only-Waste will go in dumpsters already provided How are food scraps collected from vendors for delivery to an organics facility? Special Event Permit Application Page 4 of 10 VIII-09 Fire Departa Event Organizers are responsible for coordinating event safety and emergency coverage with the Hastings Fire Department.The Fire Department will determine if and how many fire resources will be required at an event.All Fire Department costs associated with the event are at the responsibility of the event organizer. Event will include tents and/or canopies: Tents and Canopies over 200 square feet Other12-10x10 tents 1-20x40 tent Event will host the use of: Fireworks/Pyrotechnics (a firework display permit is required) Other Police Department Sem Event Organizers are responsible for coordinating event security and emergency coverage with the Hastings Police Department.The Police Department will determine if and how many police resources will be required at any event.All Police Department costs associated with the event are at the responsibility of the event organizer. Event will require traffic control: Event ingress/egress Street Closures Other Notice of Temporary Street Closure The City of Hastings requires that all affected residents/businesses both on adjacent to a proposed street closure be notified of such a street closure.A notification letter may be required to be sent to businesses and residents in the affected event areas. Site Plan /Map Instructions All site plans/maps must be submitted along with the application. •Site plans/maps must include a directional sign showing North,South,East,and West. •Site plans/maps must also include a key showing the use of symbols for people,vehicles, tent(s)/canopies,stage(s),platfonn(s),barricades,Mobile Food Unit and Vendor staging,Portable Restrooms,Waste Collection,etc.•Site plan/map should also show any proposed signage. Special Event Permit Application Page 5 of 10 VIII-09 Street Closures Please keep in mind that streets/sidewalks must be closed from intersection to intersection;street cannot be closed mid-block.Event Organizer is responsible for posting Temporary ‘No Parking’signs according to requirements. Please list the streets/sidewalks,from intersection to intersection;you are requesting to close for your event.Your Site Plan/Map must show all streets and closures.Street closures are subject to review and approval by the Hastings Police and Public Works Departments. Space is provided for four (4)entries.If you need more space,please attach an additional sheet of paper with the requested information. (1)Street Name:Spiral Blvd-Partial Closing with Safety Cones From (cross street):Industrial Court To (cross street):AW hwc Type of Closure:Pl Street Closure ||Sidewalk Closure Closure Start Date:06/07/2025 Closure Start Time:2.AM Closure End Date:06/07/2025 Closure End Time:J PM (2)Street Name:Industrial Court-Just the Court From (cross street): To (cross street): Type of Closure:p]Street Closure ||Sidewalk Closure Closure Start Date:06/07/2025 Closure Start Time:AM Closure End Date:06/07/2025 Closure End Time:J PM (3)Street Name: From (cross street): To (cross street): Type of Closure:I |Street Closure ||Sidewalk Closure Closure Start Date:Closure Start Time: Closure End Date:Closure End Time: (4)Street Name: From (cross street): To (cross street): Type of Closure:I I Street Closure ||Sidewalk Closure Closure Start Date:Closure Start Time: Closure End Date:Closure End Time: Special Event Permit Application Page 6 of 10 VIII-09 Barricade Equipment Does the Host Organization have its own barricade equipment?I I Yes [3 No If not,please indicate how the Host Organization will meet all required barricade requirements. *The companies listed below are barricade providers and not recommendations of the City* Pl Host Organization will rent barricade equipment from a private company from the list below. (In alphabetical order) PI Host Organization will set-up and tear down barricade equipment. ||Private company will set-up and tear down barricade equipment. Geyer Signal https://www.construct ioiieqiiipme nt.com/company/geyer-signal-st- cjpudjnc Phone:320-253-9005 4205 Roosevelt Road St.Cloud,MN 56301 Safety Signs of MN https://www.safetysigns- mn.com/ Phone:952-469-6700 19784 Kenrick Avenue Lakeville,MN 55044 Warning Lites https://www.waniinglitesmn.com/ Phone:612-521-4200 4700 Lyndale Avenue North Minneapolis,MN 55430 Miscellaneous The event organizer(s)will be applying to serve intoxicating liquor.>Please complete the supplemental form on page 9. The event organizer(s)will be applying for a temporary gambling permit. This event will have vendors selling goods,wares,products,merchandise,etc. This event plans to have a petting zoo,pony rides,etc.>Please indicate the location on the Site Map.It will also be required that the event provides a portable hand-washing station. Special Event Permit Application Page 7 of 10 VIII-09 Indemnification Agreement Host Organization and/or Event Organizer agree,in consideration of the granting of this application and Special Event Permit for: to be held on 06/07/2025 Event Date(s) Animal Ark 3K Walk Event Name by Anna Helget of Animal Ark MN Event Organizer/Primary Applicant Host Organization Host Organization and/or Event Organizer(s)hereby agrees to defend,indemnify and hold harmless the City of Hastings (“City”),and the City’s employees,officers,managers,agents,council members,and volunteers from and against any and all losses,damages,claims for damage,liability,lawsuits,judgement expense and cost(s)however caused,resulting from,arising out of,or in any way related to the Applicant’s event as herein described,from any injury of death to any person or damage to any property including all reasonable costs for investigation and defense thereof (including,but not limited to,attorney fees,costs and expert fees)arising out of or attributed to the issuance of Applicant’s Special Event Permit regardless of where the injury,death,or damage may occur,unless injury,death,or damage is caused by the sole negligence of willful misconduct of the City.Nothing in this Agreement is to be construed as a waiver by the City of any immunities,defenses,or other limitations on liability to which the City is entitled to by law, including,but not limited to,the maximum monetary limits on liability established by Minnesota Statutes,Chapter 466. Host Organization and/or Event Organizer(s),at their sole cost and expense,agrees that it will maintain in full force and effect,for the duration of the event and term of this Agreement,liability insurance with a minimum per occurrence liability limit of $2,000,000.The City must be named as an additional insured on the insurance policy,and the policy must contain a stipulation that the Applicant’s insurer will provide ten (10)days’prior written notice to the City of a cancellation of the required insurance policy.The insurance shall be carried by a solvent and responsible insurance company that is licensed to do business in the State of Minnesota.A certificate of insurance,signed by the authorized representative of the insurance company, evidencing compliance with the required liability insurance amount must be provided to the City by the Applicant prior to the event.The City reserves the right to modify the insurance requirements at its sole discretion based on the nature and scope of the Applicant’s proposed event. Anna Helget Print Name Shelter Manager Title (25 Date Special Event Permit Application Page 8 of 10 VIII-09 SUPPLEMENTAL INTOXICATING LIQUOR FORM PLEASE COMPLETE IF INTOXICATING LIQUOR WILL BE SERVED AT THE EVENT Intoxicating Liquor (please check one) An establishment within the City of Hastings holding an active Caterer’s Permit will be providing and serving liquor. The establishment must provide a current copy of their certificate of insurance including sales off premises.The City of Hastings must be listed as additional insured. Please note if an establishment plans to serve liquor under their caterer’s permit,they must also serve food at the event. Establishment /Permit Holder: A Temporary Intoxicating Liquor License will be requested. Only issued to charitable,religious,or nonprofit organizations in existence for at least three (3) years. Application must be submitted at least 60 -days prior to the event. Must be approved by City Council. Liquor Liability insurance is required.Additional information listed below. Special Event Liquor.License Requirements 1.Area.Alcohol may be served by the Applicant within the Premises,at a location designated on the site map attached to the application.Liquor shall be confined to a specified area and the applicant must provide delineation and signage stating “No Alcohol Beyond This Point”between the specified area and the additional event space to discourage taking alcohol outside of the specified area. 2.Compliance Inspection.The applicant acknowledges that as a liquor license holder for the event,it is subject to Hastings City Code §111.13,subd.B,subd.6,which authorizes that all premises from which intoxicating liquor is offered at on-salt,are subject to inspection for alcohol compliance by any peace officers or health officers. 3.Identification Bracelets.The applicant shall provide at no charge liquor identification bracelets in the area as required by City Staff.The applicant will permit no one to consume liquor unless they are wearing an identification bracelet,and will be responsible for the issuance of bracelets.The bracelets will be issued only to those who are legally entitled to consume intoxicating liquor. 4.Insurance.The City requires any function selling /serving intoxicating liquor through a temporary liquor license must provide Liquor Liablity insurance for the day(s)of the event in the form and amounts as required by M.S.§340A.Proof of insurance must include the use of the facility or any parking lot used for alcohol service.The certificate must list the City of Hastings as an additional insured. 5.Law Enforcement Officer.The Police Department will determine if and how many police resources will be required at any event.All Police Department costs associated with the event are at the responsibility of the event organizer. 6.Exclusions.Glass beverage containers are not allowed within City Parks. Special Event Permit Application Page 10 of 10 VIII-09 Applicant Agreement Please read each statement.Initialing next to each statement indicates your understanding and agreement ot the statement. AH Host Organization and/or Event Organizer(s)agrees upon request to provide a Liability Insurance Certificate providing evidence of general liability insurance coverage in a minimum of $1,000,000 combined single limit and a minimum $2,000,000 aggregate limit,If food or non¬ alcoholic beverages are sold or provided at the event the insurance policy shall also include an endorsement for product liability in an amount not less than $1,000,000. AH Host Organization and/or Event Organizer(s)agrees,upon request,to submit a Security Plan setting forth the proposed security measures to be taken to protect the health,safety,and welfare of the participants,spectators,bystanders,and passerby.This plan will be reviewed by the Hastings Police Department who may require alterations to the plan.Security measures may include but are not limited to the hiring of Hastings Police Officers at the expense of the Event Organizer. AH Host Organization and/or Event Organizer(s)agrees,upon request,to provide a copy of their Determination Letter,as issued by the Internal Revenue Service of the United States,if the application is made on behalf of any organization representing iteself as a tax-exempt,non-profit and/or charitable organization. AH Host Organization and/or Event Organizer(s)agrees to notify all residents and businesses that will be affected by street/sidewalk closures and/or amplified sound. AH Host Organization and/or Event Organizer(s)agree to supply ‘No Parking’signs,barricades, cones,and/or warning signs and to situtate them in such a position that the street closure may bemaintainedinasafeandorderlymanner. AH Host Organization and/or Event Organizer(s)agree to work with City Staff to ensure appropriatelicensureiscompletedfortheeventincluding:Park Rental(s),Mobile Food Units,Vendors, Intoxicating Liquor,Temporary Gambling,etc. AH Host Organization and/or Event Organizer(s)agree that any false statement or material misrepresentation made in support of this application and permit is cause for denial of issuance of a Special Event Permit.Applicant also agrees that failure to adhere to the policies and procedures established by the City of Hastings or any conditions or restrictions imposed upon the permit by the City of Hastings,is cause for revocation of the Special Event Permit. By signing below,Host Organization and/or Event Organizer indicate understanding and agreement to the above statements. Anna Helget Print Name Signature Shelter Manager Title Date Special Event PermitApplication Page 9 of 10 VIII-09 3K Walking Route 3K Walk Key Industrial Ct.to Spiral Blvd -turning left-Spiral Blvd to Millard Ave -turn left onto the trail -follow trail to Ledt Drive -turn left -follow trail running parallel to 21st Street E to Commerce -take a right and enter Vermillion Falls-followthe trail to bridge -endpoint -turning around to take the same routeback to shelter. VIII-09 Parking Map •HoPemng to Antmai Am W1 during event •Al vendor*.naff &car parti <n Jan *Senooi of Dance tot (yokna star) •Patron*can sen in CV Tachcarv,Innovattve Surface*,Storm Cree*&MMO-San <pnk itaral •Allot*art to dearly nartied «nrr Arwnol Am P»mr>g »gn*on Mey ’8* VIII-09 Animal Ark Event Layout VIII-09 Minnesota Department of Public Safety Alcohol and Gambling Enforcement Division 445 Minnesota Street, Suite 1600, St. Paul, MN 55101 651-201-7507 TTY 651-282-6555 APPLICATION AND PERMIT FOR A 1 DAY TO 4 DAY TEMPORARY ON-SALE LIQUOR LICENSE Name of organization Date of organization Tax exempt number Organization Address (No PO Boxes)City State Zip Code Name of person making application Business phone Home phone Date(s) of event Club Charitable Religious Other non-profit Type of organization Organization officer's name City State Zip Code Organization officer's name City State Zip Code Organization officer's name City State Zip Code Location where permit will be used. If an outdoor area, describe. If the applicant will contract for intoxicating liquor service give the name and address of the liquor license providing the service. If the applicant will carry liquor liability insurance please provide the carrier's name and amount of coverage. City or County approving the license Date Approved Fee Amount Permit Date Signature City Clerk or County Official APPROVAL APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL AND GAMBLING ENFORCEMENT City or County E-mail Address CLERKS NOTICE:Submit this form to Alcohol and Gambling Enforcement Division 30 days prior to event No Temp Applications faxed or mailed. Only emailed. ONE SUBMISSION PER EMAIL, APPLICATION ONLY. PLEASE PROVIDE A VALID E-MAIL ADDRESS FOR THE CITY/COUNTY AS ALL TEMPORARY PERMIT APPROVALS WILL BE SENT BACK VIA EMAIL. E-MAIL THE APPLICATION SIGNED BY CITY/COUNTY TO AGE.TEMPORARYAPPLICATION@STATE.MN.US Microdistillery Small Brewer Please Print Name of City Clerk or County Official Event in conjunction with a community festival Yes No Current population of city MINNESOTADEPARTMENTOFPUBLICSAFETY Alcohol &Gambling Enforcement VIII-09 City Council Memorandum To: Mayor Fasbender & City Council Members From:Paige Marschall Bigler, Recreation Program Specialist Date:April 7, 2025 Item:Special Event Designation –Pride Festival Council Action Requested:Designate the Pride Festival coordinated by IDEA as a Special Event. Background Information:IDEA is requesting to hold a Pride Festival on Saturday, June 14th 1:00 – 5:00 PM at Levee Park. This is a free event and open to the public.IDEA expects 500 attendees. Activities include: vendors, games, talent,and other family-friendly activities. City Staff are supportive of the event with the following conditions: •Portable bathrooms are required to be contracted by event organizer. Levee Park bathrooms will be closed for the event to alleviate overuse and the need for a volunteer to restock and clean. Parks staff will sign the restrooms as closed. •Event organizers are required to work with a waste hauler for trash and recycling containers on- site. Containers must follow best management practices: paired trash with recycling and labeled. •Tent or additional “structures” used within the park will need to be anchored with weights. •Event organizer must receive written permission from landowner for use of south grassy lot near Levee Park for setup on private property. •All vendors must obtain proper permits or licenses from the Deputy City Clerk. Vendors must submit their applications at least 10 business days in advance of the event. •No unauthorized vehicles on City trails or sidewalks. •All event supplies and equipment will be removed by event organizers directly following the end of the event. •Event organizers agree the site will be left in at least the condition it was in pre-event. •Any other reasonable conditions as determined by staff to ensure a successful event. Financial Impact: This event, although requesting designation as a Special Event, will also be subject to a Park Rental Fee in accordance with the City’s fee schedule for exclusive use of areas. •Levee Park Rental –Tax Exempt: $310.00 Attachments: ▪IDEA Pride Parade -Special Event Permit Application ▪IDEA Pride Parade –Activity Layout VIII-10 Special Event Permit Application Page 1 of 10 Special Event Permit Application Parks & Recreation Department 920 10th Street West Hastings, MN 55033 651-480-6175 A Special Event Permit is required for events who wish to exclusively use City Property and/or require City services to ensure safety and coordination. A Special Event is defined as any race, concert, community celebration, fundraiser, dance, car show, large assembly, or other Special Event on City property that has received City Council approval. Please see our Special Event Policy for additional information at www.hastingsmn.gov APPLICATION CHECKLIST: Application must be submitted at least sixty (60) days prior to the event. It is our goal to provide event organizers guidance in planning safe and successful events. Special Event Permit Application Site Map of Proposed Areas of Impact ▪Run/Walk Routes, Parade Routes, Downtown Event, Concert/Performance Staging, etc. Certificate of Insurance ▪Please see section regarding insurance on page 8. APPLICATION PROCESS: Submit the completed application packet to the Parks & Recreation Department. Allow 14 business days after application has been received for review. If additional information is required, the applicant will be contacted by City Staff. Once initial review is complete, all supporting documents must be submitted by event organizer. Once all queries are concluded, the application must go before City Council for final approval. Throughout the City Staff review process, the Event Coordinator will work with the Deputy City Clerk for additional required licensing in conjunction with the event. CONTACT INFORMATION: Paige Marschall Bigler,Recreation Programming Specialist pmarschall@hastingsmn.gov 651-480-6182 -Special Event Application -Park Rentals Emily King,Deputy City Clerk eking@hastingsmn.gov 651-480-2343 -Additional Licensing -Mobile Food Units, Temporary Liquor Licensing, Temporary Gambling Licensing, Temporary Vendors VIII-10 Special Event Permit Application Page 2 of 10 Organization Information (if applicable) Organization: Primary Phone Number: Website Address: Event Organizer Name and Title: Mailing Address: Primary Phone Number: Email Address: On-Site Contact: Primary Phone Number: Email Address: General Event Information Event Name: Type of Event: Race/Run/Walk Downtown Event Concert/Performance Fundraiser Other: ______________________________________________________________________________ Event Description in Detail: ____________________________________________________________ ____________________________________________________________ ____________________________________________________________ ____________________________________________________________ Is this an annual event? ______ Yes _____ No Is this a multi-day event? ______ Yes _____ No Event Start Date: _________________________Event End Date: ____________________________ Is the event open to the public or private? Public Private This year’s PRIDE Festival on June 14th, 2025, with celebrations running from all weekend across Hastings! The main festival will take place at the Pavilion from 1 PM to 5 PM, featuring family-friendly entertainment, face painting, tattoos, a jump house, vendors, food trucks, and more.This is what this special event permit is for. VIII-10 Special Event Permit Application Page 3 of 10 Is there an admission fee? ______ Yes ______ No What is the anticipated attendance? What was the previous year’s attendance? Where will the event be located? ___________________________________________________________________________________________ ___________________________________________________________________________________________ A Park Rental Permit is required for events located within a City Park. Contact the City of Hastings Parks and Recreation Department for park facility availability information: 651-480-6175. Event Set-Up and Tear Down How many days will your organization require to: Set-Up: ____________ Tear Down: _____________ Event Set-Up Date: __________________________Event Set-Up Time: __________ to ___________ Event Start Date: ____________________________Event Start Time: _______________ Event End Date: ____________________________ Event Tear Down Date: ______________________Event Tear Down Time: _________ to __________ Staging Details The following items will be used at the event (please mark all that apply): Amplified Sound / Music / Live Entertainment Tents/Canopies Stage(s) Parking Details Site Plan / Map) __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ Other ____________________________________________________________________________ the above items may require the Event Organizer to meet ADA Regulations. Event End Time: _______________ Please describe Public Parking Arrangements for attendees, staff & volunteers. (Please indicate location(s) on VIII-10 Special Event Permit Application Page 4 of 10 Portable Restrooms Event Organizers are responsible for the event cleaning of existing on-site portable restrooms as well as the rental and fees associated of any additional portable restrooms and/or hand-washing stations with a vendor of their choice to support their event. Use of these items may require the Event Organizers to meet ADA Regulations. (Please indicate locations(s) of portable restrooms on Site Plan / Map) Company Name: Contact Phone Number & Email: Waste Removal Company Name: Contact Phone Number & Email: Organics 1.Will the event have at least 300 attendees?______ Yes ______ No 2.Will the event generate at least 1 ton (8 cubic yards) of trash per location (e.g. each sporting tournament location?)?______ Yes ______ No 3.Will the event generate food scraps back-of-house (e.g. non-public food-prep areas)?______ Yes ______ No What will vendors use for back-of-house food scraps collection? Dakota County has collection resources available. How are food scraps collected from vendors for delivery to an organics facility? If yes to all three organics criteria, the event is required to collect food scraps. Please contact the Solid Waste & Recycling Coordinator, Violet Penman, violet.penman@rosemountmn.gov or 612-268-9097 to discuss the following: Event Organizers are responsible for arranging the removal of all waste related to the event and related fees. This includes but is not limited to, emptying of trash bins and removal of waste from the event site.Event organizers must work with a vendor to support their event.(Please indicate locations(s) of waste removal bins on Site Plan / Map) All paper and cardboard, cartons, glass bottles and jars, metal cans, and plastics labeled #1, #2 and #5 must be properly sorted and recycled. Each trash container must have a recycling container within 10 feet. The City of Hastings has portable recycling and trash containers that can be checked out for free of charge. Please email violet.penman@rosemountmn.gov for more information. Applicant must educate all event staff, volunteers, event vendors, and housekeeping/custodial contractors using the enclosed Recycle Right Guide. VIII-10 Special Event Permit Application Page 5 of 10 Fire Department Services Event Organizers are responsible for coordinating event safety and emergency coverage with the Hastings Fire Department. The Fire Department will determine if and how many fire resources will be required at an event. All Fire Department costs associated with the event are at the responsibility of the event organizer. Event will include tents and/or canopies: Tents and Canopies over 200 square feet Other _______________________________________________________________________ Event will host the use of: Fireworks/Pyrotechnics (a firework display permit is required) Other _______________________________________________________________________ Police Department Services Event Organizers are responsible for coordinating event security and emergency coverage with the Hastings Police Department. The Police Department will determine if and how many police resources will be required at any event. All Police Department costs associated with the event are at the responsibility of the event organizer. Event will require traffic control: Event ingress/egress Street Closures Other _______________________________________________________________________ Notice of Temporary Street Closure The City of Hastings requires that all affected residents/businesses both on adjacent to a proposed street closure be notified of such a street closure. A notification letter may be required to be sent to businesses and residents in the affected event areas. Site Plan / Map Instructions All site plans/maps must be submitted along with the application. •Site plans/maps must include a directional sign showing North, South, East, and West. •Site plans/maps must also include a key showing the use of symbols for people, vehicles, tent(s)/canopies, stage(s), platform(s), barricades, Mobile Food Unit and Vendor staging, Portable Restrooms, Waste Collection, etc. •Site plan/map should also show any proposed signage. VIII-10 Special Event Permit Application Page 6 of 10 Street Closures Please keep in mind that streets/sidewalks must be closed from intersection to intersection; street cannot be closed mid-block. Event Organizer is responsible for posting Temporary ‘No Parking’ signs according to requirements. Please list the streets/sidewalks, from intersection to intersection; you are requesting to close for your event. Your Site Plan/Map must show all streets and closures. Street closures are subject to review and approval by the Hastings Police and Public Works Departments. Space is provided for four (4) entries. If you need more space, please attach an additional sheet of paper with the requested information. (1)Street Name: _________________________________________________________________ From (cross street): ____________________________________________________________ To (cross street): ______________________________________________________________ Type of Closure: Street Closure Sidewalk Closure Closure Start Date: ________________________ Closure Start Time: _______________ Closure End Date: _________________________ Closure End Time: _______________ (2)Street Name: _________________________________________________________________ From (cross street): ____________________________________________________________ To (cross street): ______________________________________________________________ Type of Closure: Street Closure Sidewalk Closure Closure Start Date: ________________________Closure Start Time: _______________ Closure End Date: _________________________ Closure End Time: _______________ (3)Street Name: _________________________________________________________________ From (cross street): ____________________________________________________________ To (cross street): ______________________________________________________________ Type of Closure: Street Closure Sidewalk Closure Closure Start Date: ________________________ Closure Start Time: _______________ Closure End Date: _________________________ Closure End Time: _______________ (4)Street Name: _________________________________________________________________ From (cross street): ____________________________________________________________ To (cross street): ______________________________________________________________ Type of Closure: Street Closure Sidewalk Closure Closure Start Date: ________________________ Closure Start Time: _______________ Closure End Date: _________________________ Closure End Time: _______________ VIII-10 Special Event Permit Application Page 7 of 10 Barricade Equipment Does the Host Organization have its own barricade equipment? Yes No If not, please indicate how the Host Organization will meet all required barricade requirements. *The companies listed below are barricade providers and not recommendations of the City* Host Organization will rent barricade equipment from a private company from the list below. (In alphabetical order) Host Organization will set-up and tear down barricade equipment. Private company will set-up and tear down barricade equipment. Geyer Signal https://www.constructionequipme nt.com/company/geyer-signal-st- cloud-inc Phone: 320-253-9005 4205 Roosevelt Road St. Cloud, MN 56301 Safety Signs of MN https://www.safetysigns- mn.com/ Phone: 952-469-6700 19784 Kenrick Avenue Lakeville, MN 55044 Warning Lites https://www.warninglitesmn.com/ Phone: 612-521-4200 4700 Lyndale Avenue North Minneapolis, MN 55430 Miscellaneous _____The event organizer(s) will be applying to serve intoxicating liquor. ➢Please complete the supplemental form on page 9. _____ The event organizer(s) will be applying for a temporary gambling permit. _____ This event will have vendors selling goods, wares, products, merchandise, etc. _____ This event plans to have a petting zoo, pony rides, etc. ➢Please indicate the location on the Site Map. It will also be required that the event provides a portable hand-washing station. VIII-10 Special Event Permit Application Page 8 of 10 Indemnification Agreement Host Organization and/or Event Organizer agree, in consideration of the granting of this application and Special Event Permit for: ___________________________________ to be held on ______________________________________ Event Name Event Date(s) by ___________________________________ of ____________________________________________ Event Organizer/Primary Applicant Host Organization Host Organization and/or Event Organizer(s) hereby agrees to defend, indemnify and hold harmless the City of Hastings (“City”), and the City’s employees, officers, managers, agents, council members, and volunteers from and against any and all losses, damages, claims for damage, liability, lawsuits, judgement expense and cost(s) however caused, resulting from, arising out of, or in any way related to the Applicant’s event as herein described,from any injury of death to any person or damage to any property including all reasonable costs for investigation and defense thereof (including, but not limited to, attorney fees, costs and expert fees) arising out of or attributed to the issuance of Applicant’s Special Event Permit regardless of where the injury, death, or damage may occur, unless injury, death, or damage is caused by the sole negligence of willful misconduct of the City. Nothing in this Agreement is to be construed as a waiver by the City of any immunities, defenses, or other limitations on liability to which the City is entitled to by law, including, but not limited to, the maximum monetary limits on liability established by Minnesota Statutes, Chapter 466. Host Organization and/or Event Organizer(s), at their sole cost and expense, agrees that it will maintain in full force and effect,for the duration of the event and term of this Agreement, liability insurance with a minimum per occurrence liability limit of $2,000,000. The City must be named as an additional insured on the insurance policy, and the policy must contain a stipulation that the Applicant’s insurer will provide ten (10) days’ prior written notice to the City of a cancellation of the required insurance policy.The insurance shall be carried by a solvent and responsible insurance company that is licensed to do business in the State of Minnesota.A certificate of insurance, signed by the authorized representative of the insurance company, evidencing compliance with the required liability insurance amount must be provided to the City by the Applicant prior to the event.The City reserves the right to modify the insurance requirements at its sole discretion based on the nature and scope of the Applicant’s proposed event. _____________________________ __________________________________ Print Name Title ________________________________ ___________________________________ Signature Date TLi VIII-10 Special Event Permit Application Page 9 of 10 Applicant Agreement Please read each statement. Initialing next to each statement indicates your understanding and agreement ot the statement. _____ Host Organization and/or Event Organizer(s) agrees upon request to provide a Liability Insurance Certificate providing evidence of general liability insurance coverage in a minimum of $1,000,000 combined single limit and a minimum $2,000,000 aggregate limit, If food or non- alcoholic beverages are sold or provided at the event the insurance policy shall also include an endorsement for product liability in an amount not less than $1,000,000. _____ Host Organization and/or Event Organizer(s) agrees, upon request, to submit a Security Plan setting forth the proposed security measures to be taken to protect the health, safety, and welfare of the participants, spectators, bystanders, and passerby. This plan will be reviewed by the Hastings Police Department who may require alterations to the plan. Security measures may include but are not limited to the hiring of Hastings Police Officers at the expense of the Event Organizer. _____ Host Organization and/or Event Organizer(s) agrees, upon request, to provide a copy of their Determination Letter, as issued by the Internal Revenue Service of the United States, if the application is made on behalf of any organization representing iteself as a tax-exempt, non-profit and/or charitable organization. _____ Host Organization and/or Event Organizer(s) agrees to notify all residents and businesses that will be affected by street/sidewalk closures and/or amplified sound. _____ Host Organization and/or Event Organizer(s) agree to supply ‘No Parking’ signs, barricades, cones, and/or warning signs and to situtate them in such a position that the street closure may be maintained in a safe and orderly manner. _____Host Organization and/or Event Organizer(s) agree to work with City Staff to ensure appropriate licensure is completed for the event including: Park Rental(s), Mobile Food Units, Vendors, Intoxicating Liquor, Temporary Gambling, etc. _____ Host Organization and/or Event Organizer(s) agree that any false statement or material misrepresentation made in support of this application and permit is cause for denial of issuance of a Special Event Permit. Applicant also agrees that failure to adhere to the policies and procedures established by the City of Hastings or any conditions or restrictions imposed upon the permit by the City of Hastings, is cause for revocation of the Special Event Permit. By signing below, Host Organization and/or Event Organizer indicate understanding and agreement to the above statements. ________________________________________________________________ Print Name Title ________________________________________________________________ Signature Date VIII-10 Special Event Permit Application Page 10 of 10 SUPPLEMENTAL INTOXICATING LIQUOR FORM PLEASE COMPLETE IF INTOXICATING LIQUOR WILL BE SERVED AT THE EVENT Intoxicating Liquor (please check one) An establishment within the City of Hastings holding an active Caterer’s Permit will be providing and serving liquor. -The establishment must provide a current copy of their certificate of insurance including sales off premises. The City of Hastings must be listed as additional insured. -Please note if an establishment plans to serve liquor under their caterer’s permit, they must also serve food at the event. Establishment / Permit Holder: __________________________________________________ A Temporary Intoxicating Liquor License will be requested. -Only issued to charitable, religious, or nonprofit organizations in existence for at least three (3) years. -Application must be submitted at least 60 –days prior to the event. -Must be approved by City Council. -Liquor Liability insurance is required. Additional information listed below. Special Event Liquor License Requirements 1.Area. Alcohol may be served by the Applicant within the Premises, at a location designated on the site map attached to the application. Liquor shall be confined to a specified area and the applicant must provide delineation and signage stating “No Alcohol Beyond This Point” between the specified area and the additional event space to discourage taking alcohol outside of the specified area. 2.Compliance Inspection.The applicant acknowledges that as a liquor license holder for the event, it is subject to Hastings City Code §111.13, subd. B, subd. 6, which authorizes that all premises from which intoxicating liquor is offered at on-salt, are subject to inspection for alcohol compliance by any peace officers or health officers. 3.Identification Bracelets. The applicant shall provide at no charge liquor identification bracelets in the area as required by City Staff. The applicant will permit no one to consume liquor unless they are wearing an identification bracelet, and will be responsible for the issuance of bracelets. The bracelets will be issued only to those who are legally entitled to consume intoxicating liquor. 4.Insurance. The City requires any function selling / serving intoxicating liquor through a temporary liquor license must provide Liquor Liablity insurance for the day(s) of the event in the form and amounts as required by M.S. §340A. Proof of insurance must include the use of the facility or any parking lot used for alcohol service.The certificate must list the City of Hastings as an additional insured. 5.Law Enforcement Officer. The Police Department will determine if and how many police resources will be required at any event. All Police Department costs associated with the event are at the responsibility of the event organizer. 6.Exclusions. Glass beverage containers are not allowed within City Parks. VIII-10 Memorial Reserved parking Games Canopies w/facepamting/draning Vendor Trash Bathrooms 109r r VIII-10 City Council Memorandum To:Mayor Fasbender & City Councilmembers From:John Hinzman, Community Development Director Date:April 7, 2025 Item:Authorize Signature: Lease Back Agreement –JoCor –1292 North Frontage Rd Council Action Requested: Authorize signature of the attached Lease Back Agreement between the City and JoCor Holdings, LLC. The agreement allows JoCor to collect rents for Carbones Restaurant and Stacy’s Stars Dance Studio in exchange for providing maintenance responsibilities. Action requires a simple majority of Council. Background Information: The City Council has agreed to purchase 1292 North Frontage Road containing Carbones Restaurant and Stacy’s Stars Dance Studio for construction of the Central Water Treatment Plant. The City has been working with the tenants since late last year to find relocation spaces and has hired SRF Consulting to work with the tenants to find alternate locations and to determine relocation benefits. Tenants have been served notice that vacation must occur prior to June 30, 2025 Financial Impact: Execution of the agreement avoids the City from providing maintenance responsibilities between acquisition later this month and closing in June. Advisory Commission Discussion: N\A Council Commission Discussion: N\A Attachments: •Lease Back Agreement 1 LEASE AGREEMENT THIS LEASE AGREEMENT (“Lease”) is made and entered into this ______day of ____________________, 2025 (the “Effective Date”), by and between the City of Hastings, a municipal corporation under the laws of Minnesota (the “Landlord”), and JoCor Holdings LLC, a Minnesota limited liability company (the “Tenant”). Landlord and Tenant may be referred to collectively herein as the “parties” or each a “party”. ARTICLE 1 PREMISES Landlord, for and in consideration of the rents, covenants and conditions hereinafter contained to be performed and observed by Tenant, does hereby demise and lease to Tenant the real estate legally described on Exhibit A attached hereto (the “Real Estate”), addressed as 1292 North Frontage Road,Hastings, Minnesota, including the improvements located therein, and including any existing fixtures and any appurtenant parking areas, driveways and landscaped areas (collectively, the “Improvements”) (the Real Estate and Improvements are collectively referred to herein as the “Premises”). ARTICLE 2 TERM Tenant shall have and hold the Premises for a term commencing on the Effective Date and terminating on June 30, 2025 (the “Term”), unless extended by the parties in writing.From the effective date of the termination by Tenant, any proceeds from subtenants will be retained by Landlord. If the Lease is terminated and the subtenants remain on the Real Estate following termination, Landlord assumes all of Tenant’s obligations to subtenants under the terms and conditions of any sublease and will hold Tenant harmless against any claims of any remaining subtenants. ARTICLE 3 BASE RENT As consideration for this Lease, Tenant shall pay to Landlord base rent in the amount of $1.00. ARTICLE 4 ADDITIONAL RENT All amounts which Tenant is required to pay under the terms and provisions of this Lease, other than Base Rent in Article 3, including but not limited to the amounts payable by Tenant pursuant to Articles 10, 11 and 12 shall be considered as “Additional Rent”. 2 ARTICLE 5 USE OF PREMISES The Premises shall be used by Tenant for subleasing to the current subtenants. Tenant agrees not to commit a nuisance in or upon the Premises so as to substantially interfere with the comfort and safety of others. ARTICLE 6 TENANT’S ACCEPTANCE OF THE PREMISES/CONDITION Landlord will not be obligated to construct or install any improvements in or to the Premises. Landlord makes no representation, covenant or warranty of any kind, character or nature concerning the Premises or otherwise.Tenant accepts the Premises in “as-is”, “where-is”, and “with all faults” condition. ARTICLE 7 FIXTURES, FURNITURE, AND EQUIPMENT Landlord agrees that all trade fixtures, furniture, equipment, or other personal property of whatever kind and nature kept or installed on the Premises by Tenant shall not become the property of the Landlord or a part of the realty no matter how affixed to the Premises and may be removed by Tenant, on or before the termination of this Lease. ARTICLE 8 ALTERATIONS, TITLE TO AND REMOVAL OF IMPROVEMENTS Except for non-structural alterations or improvements that in the aggregate do not exceed $5,000.00 Tenant may not without Landlord’s prior written consent, remodel or make any alterations to the Premises. Tenant shall have no authority to create or place any lien or encumbrance of any kind whatsoever upon or in any manner to bind the interest of the Landlord in the Premises, and Tenant covenants and agrees promptly to pay all sums legally due and payable by it on account of any labor performed on the Premises upon which any lien is or could be asserted. ARTICLE 9 REPAIRS, MAINTENANCE AND SIGNAGE Tenant shall, at all times during the Term, at its own cost and expense, keep and maintain the Premises. If the improvements on the Premises are damaged or destroyed, Tenant may at its sole option and expense repair and restore the improvements or Tenant may terminate the Lease and vacate the Premises. Tenant shall be permitted to maintain signage on the Premises during the Term of the Lease. Tenant shall maintain all signage at its sole cost and expense. 3 ARTICLE 10 REAL ESTATE TAXES AND SPECIAL ASSESSMENTS Tenant shall be responsible for the payment of all real estate taxes and current and future installments of special assessments covering the Premises during the Term. ARTICLE 11 UTILITIES During the Term and thereafter in the event Tenant holds over, Tenant agrees that it shall pay all costs for water, sewer, gas and electric, heating and cooling, garbage and any other utilities used, or consumed upon or in connection with the Premises, as and when the charges for the same shall become due and payable. ARTICLE 12 INSURANCE Tenant hereby covenants and agrees that it shall at all times during the Term obtain and maintain and keep in force and effect, at a minimum,a comprehensive general liability insurance policy with a combined limit of not less than One Million and 00/100 Dollars ($1,000,000.00) per occurrence;and Two Million and 00/100 Dollars ($2,000,000.00) in the aggregate, against claims for personal injury, death or property damage occurring in, on or about the Premises. Landlord shall be named as an additional insured. Any deductible amount shall be paid by Tenant. All policies of insurance maintained in accordance with this Article 12 shall be subject to and governed by the following: a.All policies of insurance and the form thereof shall be standard policies of the insurer. b.Tenant shall deliver a certificate of insurance to the Landlord upon execution of this Lease Agreement and renewal certificates shall be delivered not less than ten (10) days prior to the expiration of any then current policy. c.All policies of insurance provided for in Article 12 shall be issued in a form reasonably acceptable to Landlord by sound and reputable insurance companies and qualified to do business in the state in which the Improvements are located. ARTICLE 13 INDEMNIFICATION Tenant hereby agrees to indemnify, defend and save Landlord and Landlord’s elected officials, officers, staff, employees, agents and representatives (collectively, “Landlord Indemnified Parties”)harmless from all claims, actions, judgments, suits, losses, fines, penalties, demands, costs and expenses and liability whatsoever, including reasonable attorneys’ fees, expert fees and court costs (“Tenant Indemnified Claims”) on account of (i) any damage or liability occasioned in whole or in part by any use or occupancy of the Premises or by any act or omission 4 of Tenant or any of Tenant’s agents, employees, subtenants, assignees, licensees, contractors or invitees (collectively, “Tenant Parties”); or (ii) the use of the Premises by Tenant or any Tenant Parties and conduct of Tenant’s business by Tenant or any Tenant Parties, or any other activity, work or thing done, permitted or suffered by Tenant or any Tenant Parties, in or about the Premises. In case any action or proceeding is brought against Landlord or any Landlord Indemnified Parties solely by reason of any such Tenant Indemnified Claims, Tenant, upon notice from Landlord, shall defend the same at Tenant’s expense by counsel approved in writing by Landlord and Landlord’s insurance carrier, which approval shall not be unreasonably withheld, conditioned or delayed. Tenant shall not be liable for damage or injury occasioned by the negligence or fault of Landlord or its agents, contractors or employees. Tenant’s indemnification obligation under this Article 13 shall survive the expiration or earlier termination of this Lease. Landlord hereby agrees to indemnify, defend and save Tenant and Tenant’s officers, trustees, directors, partners, beneficiaries, ground lessors, joint venturers, members, stockholders or other principals or representatives (and their respective successors or assigned) (collectively, “Tenant Indemnified Parties”)harmless from all claims, actions, judgments, suits, losses, fines, penalties, demands, costs and expenses and liability whatsoever, including reasonable attorneys’ fees, expert fees and court costs (“Landlord Indemnified Claims”) on account of any act or omission of Landlord or any of Landlord’s agents or employees (collectively, “Landlord Parties”). In case any action or proceeding is brought against Tenant or any Tenant Indemnified Parties solely by reason of any such Landlord Indemnified Claims, Landlord, upon notice from Tenant, shall defend the same at Landlord’s expense by counsel reasonably acceptable to Landlord. Landlord shall not be liable for damage or injury occasioned by the negligence or fault of Tenant or its agents, contractors, employees, or invitees. Landlord’s indemnification obligation under this Article 13 shall survive the expiration or earlier termination of this Lease. ARTICLE 14 MECHANIC’S LIENS Tenant shall not suffer or permit any mechanic’s liens to be filed against the Premises or any part thereof by reason of work, labor, services, or materials supplied or claimed to have been supplied to Tenant or anyone holding (or claiming to hold) the Premises or any part thereof through or under Tenant. If any such mechanic’s liens or notice of lien shall at any time be filed against the Premises on account of an alleged debt of Tenant or any notice of lien by a party engaged by Tenant or Tenant’s contractor or materialmen to work on the Premises, Tenant shall cause the same to be discharged of record by payment, deposit, bond, order of court of competent jurisdiction or otherwise within forty-five (45) days after the date of filing the same, or in the event such party disputes the validity of such lien, such party may deposit 110% of the amount claimed by the lien holder in escrow with a title insurance company, and/or the other party, or as prescribed by law as security against foreclosure of the lien. If Tenant fails to discharge such mechanic’s lien within such period, then, in addition to any other right or remedy of Landlord hereunder, Landlord may, but shall not be obligated to, discharge the same either by paying the amount claimed to be due or by procuring the discharge of such lien by deposit in court or by giving security or in such other manner as is or may be prescribed by law. Any amount paid by Landlord for any of the aforesaid purposes, and all reasonable legal and other expenses of such party, including reasonable attorneys’ fees, in procuring the discharge of such lien, with all necessary disbursements in 5 connection therewith, with interest thereon at the rate of five percent (5%) per annum from the date of payment shall be repaid by Tenant on demand. Any such amount owed by Tenant to Landlord shall become immediately due and payable by Tenant as Additional Rent with the next succeeding installment of monthly Base Rent which shall become due after such demand. Nothing herein contained shall imply any consent or agreement on the part of Landlord to subject Landlord’s estate to liability under any mechanic’s lien law. ARTICLE 15 ASSIGNMENT AND SUBLETTING Tenant shall not sell, assign, mortgage, pledge, or in any manner transfer this Lease or any estate or interest thereunder, without the prior written consent of Landlord. Any assignment or subletting permitted by Landlord hereunder shall not release Tenant from any of its Lease obligations. Tenant may continue to sublease to the current tenants, as follows: a.During the Term of the Lease, Tenant shall be responsible for all taxes (as identified in Article 10), utilities (as identified in Article 11), interior and exterior maintenance (as identified in Article 9), subtenants, contracts, permits, licenses, warranties, and intangible property. b.Subleases which are currently month to month, shall remain on a month to month basis throughout the Term of this Lease. c.Any sublease that is not currently month to month, shall only be extended on a month to month basis. ARTICLE 16 DEFAULT AND REMEDIES a.If Tenant shall fail to promptly keep and perform any other obligations of this Lease, strictly in accordance with the terms of this Lease, and shall continue in default for a period of ten (10) days after written notice thereof by Landlord of default and demand of performance (and Tenant is not diligently proceeding to cure a non-monetary default), then and in any such event and as often as any such event shall occur; and upon such default Landlord may declare the Term ended, and enter into said Premises with process of law and expel Tenant or any person occupying the same in or upon said Premises; such reentry shall not work a forfeiture of the rents to be paid nor affect the covenants to be performed by Tenant. b.If Landlord shall fail to promptly keep and perform any other obligations of this Lease, strictly in accordance with the terms of this Lease, and shall continue in default for a period of ten (10) days after written notice thereof by Tenant of default and demand of performance (and Landlord is not diligently proceeding to cure a non-monetary default), then and in any such event and as often as any such event shall occur; and 6 upon such default Tenant may declare the Term ended, and Landlord shall be obligated to any balance due pursuant to the terms stated in Article 2. ARTICLE 17 COMPLIANCE WITH LAWS Tenant shall, at Tenant’s sole cost and expense, comply with all federal, state, and local laws and regulations which may be applicable to the Premises. Tenant will observe and comply with the requirements of all policies of public liability, fire and all other policies of insurance at any time in force with respect to the Premises and the personal property therein. Tenant shall secure and maintain all appropriate licenses and permits required from all federal, state, and local governments, if any, needed to operate its business on the Premises so long as the Lease is in effect. ARTICLE 18 AMENDMENTS No waivers, alterations or modifications of this Lease or any agreements in connection therewith shall be valid unless in writing duly executed by both Landlord and Tenant herein. ARTICLE 19 RECORDING This Lease shall not be recorded. ARTICLE 20 SURRENDER OF PREMISES Tenant shall, after the last day of the Term or upon any earlier termination, surrender and yield the Premises to Landlord. ARTICLE 21 SERVICE OF NOTICE Every notice, approval, consent or other communication authorized or required by this Lease shall not be effective unless the same shall be in writing and sent postage prepaid by United States registered or certified mail, return receipt requested, as follows: If to Landlord at:City of Hastings Attn: City Administrator 101 –4th Street East Hastings, MN 55033 7 with a copy to: Greta L. Bjerkness LeVander, Gillen & Miller, P.A. 1305 Corporate Center Drive, Suite 300 Eagan, MN 55121 If to Tenant at:JoCor Holdings LLC Attn: Joseph T. Schnell 223 South Broad Street, Suite 103 Mankato, MN 56001 or to such other address as either party may designate by notice given from time to time in accordance with this Article 21. Any notice given in accordance with the provisions of this Article 21 shall be deemed to have been given as of the date occurring two (2) days after such notice shall have been placed for mailing with the United States Postal Service. The amounts payable by Tenant to Landlord hereunder shall be paid to the address designated by Landlord from time to time. ARTICLE 22 HOLDING OVER In the event Tenant continues to occupy the Premises after the last day of the Term hereby created, Tenant shall pay all actual damages sustained by Landlord as a result of any such holdover. ARTICLE 23 CAPTIONS The captions appearing in this Lease are inserted only as a matter of convenience and in no way define, limit, construe or describe the scope or intent of such Articles of this Lease or in any way affect this Lease. ARTICLE 24 INVALIDITY OF PROVISIONS If any term, covenant, condition or provision of this Lease or the application thereof, to any person or circumstance shall, at any time, or to any extent, be invalid or unenforceable, the remainder of this Lease or the application of such term or provision to persons or circumstances other than those as to which it is held invalid or unenforceable, shall not be affected thereby, and each term, covenant, condition and provision of this Lease shall be valid and enforceable to the fullest extent permitted by law. 8 ARTICLE 25 LANDLORD’S ACCESS TO PREMISES Landlord shall have reasonable rights of access to the Premises after reasonable notice and during normal business hours for the purpose of inspecting the condition thereof from time to time throughout the Term of this Lease. Landlord shall also have reasonable rights of access to the Premises after reasonable notice for the purpose of surveying, geotechnical testing or other investigation in preparation for the construction of any future project for which Landlord purchased the Premises. In the event of an emergency, Landlord shall have the immediate right to access the Premises, without prior notice to Tenant. ARTICLE 26 ENTIRE AGREEMENT This Lease entered into between Landlord and Tenant as to the Premises supersedes any and all other agreements, either oral or in writing, between the parties hereto with respect to the Premises and it contains all of the covenants, agreements and other obligations between the parties in respect to said Premises. ARTICLE 27 LIABILITY OF LANDLORD Tenant’s elected officials, officers, staff, employees, agents and representatives will have absolutely no personal liability with respect to any provision of this Lease or any obligation or liability arising from this Lease. ARTICLE 28 GOVERNING LAW; VENUE This Lease will be governed by and construed according to the laws of the State of Minnesota. Any actions or proceedings arising under this Lease, in connection with the Premises will be venued in state or federal courts located in Dakota County, Minnesota, to the exclusion of all other venues. Tenant hereby expressly consents to the exercise of personal jurisdiction over Tenant by such courts. ARTICLE 29 AUTHORITY Landlord and Tenant hereby represent and warrant that each individual executing this Lease on behalf of said entity is duly authorized to execute and deliver this Lease on behalf of said entity and that this Lease is binding upon said entity in accordance with its terms. 9 ARTICLE 30 BROKERS Each party warrants to the other that it has had no dealings with any broker or agent in connection with this Lease. Notwithstanding the foregoing, each party shall hold harmless the other party from all damages resulting from any claims that may be asserted against the other party by any broker, finder, or other person, with whom the other party has or purportedly has dealt. ARTICLE 31 TIME OF THE ESSENCE With respect to all acts of the Tenant and Landlord required under or pursuant to this Lease, time is of the essence. ARTICLE 32 COUNTERPARTS This Lease may be executed in counterparts, each of which shall be deemed an original, but which taken together shall constitute one and the same instrument. Electronic or facsimile signatures shall be deemed sufficient to create a binding obligation hereunder and shall have the same force and effect as an original signature of such party. ARTICLE 33 HAZARDOUS MATERIALS Tenant shall not keep or have in or on the Premises any article or thing which is deemed “hazardous” or “extra hazardous” by any responsible insurance company or under federal, state or local law, rule, regulation, code or ordinance except in compliance with all requirements of applicable law. To the extent caused by Tenant or its employees, agents, or invitees, Tenant shall indemnify and save harmless Landlord against all liabilities, damages, claims, fines, penalties, costs and other expenses, including,reasonable attorneys’ fees, which may be imposed upon, incurred by, or asserted against Landlord by reason of any use or condition of the Premises or any part thereof, including, without limitation, liability resulting from the use, storage, generation, or release of any “hazardous substance,” “hazardous waste,” “pollutant” or “contaminant” (as such terms may be now or hereafter defined under any applicable federal, state, or local statute, ordinance, or regulation, collectively referred to as “Hazardous Material”). [Remainder of page left blank intentionally; signature page follows.] 10 IN WITNESS WHEREOF,the parties hereto have set their hands as of the day and year first above written. LANDLORD: CITY OF HASTINGS By: ________________________________ Mary Fasbender Its Mayor By: ________________________________ Kelly Murtaugh Its City Clerk 11 TENANT: JOCOR HOLDINGS LLC By: Joseph T. Schnell Its Manager A-1 EXHIBIT A LEGAL DESCRIPTION Real property located in Dakota County Minnesota legally described as follows: That part of the S ½ of the NE ¼ of Section 29, Township 115, Range 17, described as follows: Commencing at a point which is 1418 feet West and 10 feet North of the Southeast corner of said NE ¼ of said Section 29, thence North at right angles 300 feet, thence East 145.2 feet, thence South 300 feet, thence West 145.2 feet to the place of beginning, Dakota County, Minnesota. Abstract Property PID: 19-02900-05-010 City Council Memorandum To:Mayor Fasbender &City Council Members From:Emily King, Deputy City Clerk Date:April 7, 2025 Item: Consider Renewal of Sidewalk Café and Parklet Licenses Council Action Requested: Consider the renewal applications for sidewalk café and parklet licenses with liquor license amendments for the businesses listed below. Background Information: The following businesses have submitted the required application and documents for the renewal of their existing sidewalk café or parklet license with a liquor license amendment. Lock and Dam Eatery 101 2nd Street E. El Mexican Restaurant 119 2nd Street E. RiverCity PopCorn Candy & Co.208 Sibley Street The following businesses have proposed modifications to their existing parklet site plan to expand their parklet onto the immediately adjacent sidewalk (stamped concrete). These requests also include liquor license amendments. The Busted Nut 118 2nd Street E. Spiral Brewery 111 2nd Street E. Quarry Taphouse 106 2nd Street E. All requirements provided in the Minnesota Building Code and Hastings City Code Chapters 90.16, 90.17, and 111 shall be conditions of approval. All proposed site plans have met all applicable requirements and will be inspected upon construction. License certificates will be issued upon successful completion of inspections. Financial Impact: N/A Advisory Commission Discussion: N/A Council Committee Discussion: N/A Attachments: N/A VIII-12 City Council Memorandum To: Mayor Fasbender & City Council Members From:Ryan Stempski –Public Works Director Date:April 7, 2025 Item:Approve Resolution and Authorize Signature for Purchase Agreement at 910 1st Street Council Action Requested: The Council is requested to approve the attached resolution and authorize signature of the purchase agreement for acquisition of 910 1st Street. Background Information: The property owner of 910 1st Street was looking to build and sell a home on this vacant lot. During the review of the site plan, it was identified that the lot is a localized low point for the region and collects storm water runoff. A flared end section (inlet)is located at the low point and discharges via storm sewer to the Mississippi River. During a flood, the inlet is plugged by Public Works to avoid the river backflowing into the low area.This presents seasonal challenges for the property, which required additional engineering analysis to confirm no negative impacts. The property owner did not want to continue to work through and fund the required analysis, therefore an alternative solution to building was proposed. This alternative was for the City to purchase the lot for future storm water improvements. It was determined by staff to be an opportunity to enhance ponding, water quality, and/or to add infrastructure to improve plugging of the inlet in the future. Financial Impact: An appraisal was conducted for the lot, which determined the value to be $55,000. This is the purchase price listed in the purchase agreement (see attached). This amount would be paid out of the Storm Water Enterprise Fund, and the lot would be utilized for future storm water improvements to the region. Attachments: Resolution Approving Purchase of 910 1st Street Purchase Agreement for 910 1st Street VIII-13 RESOLUTION NO. _______ CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HASTINGS APPROVING THE PURCHASE AGREEMENT WITH DEAN JOHNSON HOMES, INC. Council member ______ introduced the following Resolution and moved its adoption: WHEREAS, Dean Johnson Homes, Inc., a Minnesota corporation (“Seller”) and the City of Hastings, a Minnesota municipal corporation (“City”) mutually desire to enter into a Purchase Agreement, attached hereto and incorporated herein by reference,for real property, located in the City of Hastings, Minnesota, depicted and legally described as follows: Lot 3, Block 111, Town of Hastings, Dakota County, Minnesota. PID: 19.32151.11.032 Abstract (the “Property”), and WHEREAS,the Purchase Agreement describes and articulates the purchase of the Property from Seller and Seller agrees to accept the terms of the sale. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS: The City Council hereby approves the purchase of the Property from Seller; and the appropriate officials are authorized to take such action as to effectuate such purchase. Council member_________________ moved a second to this resolution and upon being put to a vote it was adopted by the Council Members present. Adopted by the Hastings City Council on_______________, 202____, by the following vote: Ayes: Nays: Absent: Mary Fasbender, Mayor ATTEST: Kelly Murtaugh, City Clerk VIII-13 Authentislgn ID:55FF12CE-7900-F011-90CE-00224822F75A PURCHASE AGREEMENT 03/14/25THISPURCHASEAGREEMENT(the “Agreement”)is made as of this day of ,2025 (the “Effective Date”)between Dean Johnson Homes,Inc.,a Minnesota corporation (“Seller”),and the City of Hastings,a Minnesota municipal corporation (“City”). WHEREAS,Seller is the fee owner of certain real property with a Property Identification Number of 19.32151.11.032,located in the City of Hastings,County of Dakota,State of Minnesota,legally described as: Lot 3,Block 111,Town of Hastings,Dakota County,Minnesota. PID:19.32151.11.032 Abstract (the “Property”),and WHEREAS,the City has agreed to buy from Seller,and Seller has agreed to sell to the City,the Property pursuant to the terms and conditions of this Agreement. NOW THEREFORE,in consideration of the covenants set forth herein and other good and valuable consideration,the receipt and sufficiency of which the parties hereby acknowledge Seller and the City hereby agree as follows: 1.Sale of Property.Subject to compliance with the terms of this Agreement,Seller agrees to sell to the City,and the City agrees to buy from Seller,the following property (collectively, “Property”): The Property together with (i)all improvements located on the Property (“Improvements”),and (ii)all easements and rights benefiting or appurtenant to the Property,including Seller’s rights in any vacated or existing public rights of way abutting the property (“Appurtenances”)(the Property,Improvements and Appurtenances are collectively the “Real Property”),subject only to Permitted Encumbrances (as defined below). 2.Earnest Money.Upon execution of this Agreement,the City shall deposit One Thousand and No/100 Dollars ($1,000.00)(“Earnest Money”)to be deposited with Title and applied to the Purchase Price at Closing or otherwise disbursed to the City or Seller as required in this Agreement.The Earnest Money shall be disbursed as follows: (a)If Seller terminates this Agreement pursuant to Section 21 hereof because of the City’s default,or the City terminates this Agreement after any applicable VIII-13 Authentisign ID:55FF12CE-7900-F011-90CE-00224822F75A contingency date for any reason other than a default by Seller,the Earnest Money shall be retained by Seller upon such termination. (b)If the City proceeds to Closing,the Earnest Money shall be applied toward payment of the Purchase Price. (c)If the City or Seller terminates this Agreement prior to any applicable contingency date or otherwise fails to close because of Seller’s default or inability to convey title to the Property as required hereunder,or because of an unresolved title objection or because of a taking of the Property,the Earnest Money shall be returned to the City. 3.Purchase Price.The “Purchase Price”for the Property shall be the sum of Fifty-Five Thousand Dollars and OO/lOOs ($55,000.00). 4.City’s Contingencies.The City’s obligations under this Agreement are contingent upon each of the following occurring on or before the Closing Date (the “Contingency Date”): (a)Title.The condition of title shall have been found acceptable to the City,or been made acceptable,in accordance with the requirements and terms of Section 5 below. (b)Testing,Investigation.The City shall have determined that it is satisfied with the results of all matters disclosed by soil tests,soil borings,engineering inspections,structural and mechanical inspections,surveys,and any and all other reviews,tests or studies of the Property,including tests and inspections relating to asbestos and the adequacy of utilities available to the Property,all such tests,inspections and reviews to be obtained at the City’s sole cost and expense.Seller shall allow the City,and the City’s agents,access to the Property without charge and at all reasonable times for the purpose of the City’s investigation and testing the same.In performing such investigation and testing,the City shall attempt to minimize any interference with the Property’s operation.The City shall pay all costs and expenses of such investigation.The City shall further repair and restore any damage to the Property caused by the City’s testing and return the Property to substantially the same condition as existed prior to such entry.The City agrees to indemnify and defend Seller from and to hold Seller harmless against any and all claims,causes of action or expenses,including attorneys’fees,relating to or arising from the City’s presence on the Property prior to the Closing Date and to provide Seller with evidence that the City maintains reasonably adequate liability insurance,including contractual liability endorsement or provisions insuring the City’s potential liability’s under this Section 4. (c)Well-Sealing.All wells on the Property have been properly sealed by a Well contractor licensed by the Minnesota Department of Health (“MDH”)and the 2 VIII-13 Authentisign ID:55FF12CE-7900-F011-90CE-00224822F75A City has been provided proof that a Well and Boring Sealing Record has been submitted to MDH. (d)Environmental Investigation.The City shall have determined that it is satisfied with the results of all matters disclosed by hazardous waste and environmental reviews of the Property.Within fifteen (15)days after the date hereof Seller shall provide copies of all environmental inspection reports in Seller’s possession.Seller shall allow the City,and the City’s agents,access to the Property without charge and at all reasonable times for the purpose of the City’s investigation and testing the same.All such tests,inspections and reviews will be obtained at the City’s sole cost and expense.In performing such investigation and testing,the City shall attempt to minimize any interference with the operation of the Property.The City shall pay all costs and expenses of such investigation and testing.The City shall further repair and restore any damage to the Property caused by or occurring during the City’s testing and return the Property to substantially the same condition as existed prior to such entry. (e)Document Review.Within fifteen (15)days after the Effective Date,Seller shall make available to the City for copying true and correct copies of all documents reasonably accessible in Seller’s possession relating to the Property including test reports,plans,contracts,permits,any engineering reports,any as-built survey of the Property,and certificates of occupancy for the Property for the City’s review and analysis,and the City shall have determined that it is satisfied with its review and analysis of the documents. (f)Representations and Warranties.Seller’s representations and warranties contained in this Agreement are accurate in all material respects now and will be on the Closing Date as if made on the Closing. (g)Material Alterations.Seller shall not make any material alterations or improvements to the Property in the period between the Effective Date of this Agreement and the Closing Date. (h)Unpaid Property Taxes.On or before Closing,Seller has paid all unpaid property taxes and penalties. If any contingency set forth in this Section 4 has not been satisfied on or before the Closing Date, then this Agreement may be terminated,at the City’s option,by written notice from the City to Seller.Such notice of termination must be given at any time not later than the Closing Date.Upon such termination,the City shall be entitled to receive the Earnest Money,and neither party will have any further rights or obligations regarding this Agreement or the Property.All the contingencies set forth in this Section 4 are specifically stated and agreed to be for the sole and exclusive benefit of the City and the City shall have the right to unilaterally waive any contingency by written notice to Seller.Seller agrees to cooperate with and assist the City in attempting to satisfy each of the foregoing contingencies. 3 VIII-13 AuthenlisignID:55FF12CE-7900-F011-90CE-00224822F75A 5.Title. (a)Condition of Title.On the Closing Date,Seller shall be required to convey fee title to the Property to the City,subject to no liens,easements, encumbrances,conditions,reservations or restrictions other than the Permitted Encumbrances (as defined below). (b)Title Evidence.The following shall constitute “Title Evidence”:The Seller shall obtain,at the Seller’s expense,within twenty (20)days after the Effective Date of this Agreement a commitment (“Title Commitment”)from the Title Company for an Owner’s Policy of Title Insurance in the amount of the Purchase Price. (c)City’s Objections.Within twenty (20)days after receiving the last of the Title Commitment,the City will make written objections (“Objections”)to the form and/or contents of the Title Evidence.The City’s failure to make Objections within such time period will constitute a waiver of objections, except that the City shall not be deemed by virtue of failure to so object to have waived any proper objection relating to any Consensual Lien on the Property.Any matter shown on such Title Evidence and not objected to by the City (other than such Consensual Liens)shall be a “Permitted Encumbrance”hereunder.As used herein “Consensual Lien”means a mechanic’s lien or similar lien attached to the Property that Seller has voluntarily placed on the Property through his action or inaction. (d)Seller Cure Period.If the City notifies Seller of Objections within the time period set forth above,Seller shall have ten (10)days after receipt of the Objections to notify the City whether it will cure the Objection.If Seller notifies the City that it will cure the applicable Objection,Seller must use its best efforts to do so within thirty (30)days after Seller notifies the City that it will cure the Objection,during which period the Closing will be postponed as necessary.If the Objections are not cured within such thirty (30)day period or if Seller notifies the City that Seller will not cure an applicable Objection, the City’s options will be to do the following:terminate this Agreement by written notice to Seller and the Earnest Money shall be returned to the City or waive the Objections and proceed to close. 6.Closing.The consummation of the purchase and sale transaction contemplated by this Agreement (the “Closing”)shall occur on or before May 30,2025 (the “Closing Date”)at DCA Title,750 Main Street,Suite 280,Mendota Heights,MN 55118,(“Title Company”). Notwithstanding the foregoing,the Closing may be extended as agreed to by the City and Seller. Seller shall deliver possession of the Property to the City on the Closing Date. 4 VIII-13 AuthentisignID:55FF12CE-7900-F011-90CE-00224822F75A 7.Seller’s Closing Obligations.On the Closing Date,Seller shall execute and/or deliver to the City the following items which are referred to as “Seller’s Closing Documents.” Seller’s Closing Documents shall be duly executed and,where appropriate,be in recordable form. (a)Deeds.A warranty deed (the “Warranty Deed”)executed by Seller, conveying the Property to the City,free and clear of all encumbrances,except the Permitted Encumbrances.The Deed shall contain a “no wells”statement, or if there is a well on the Property,a well certificate shall be completed in the form required by law. (b)Title Policy.A Proforma Title Policy or a suitably marked up Commitment for Title Insurance initialed by Title Company,in the form required by this Agreement. (c)Seller’s Affidavit.An Affidavit by Seller indicating that on the Closing Date there are no outstanding,unsatisfied judgments,divorce proceedings,tax liens or bankruptcies against or involving Seller or the Property;that there has been no skill,labor or material furnished to the Property for which payment has not been made or for which mechanics’liens could be filed;and that there are no unrecorded interests in the Property,together with whatever standard owner’s affidavit and/or indemnity (ALTA form)that may be required by Title Company to issue an Owner’s Policy of Title Insurance with the standard exceptions waived. (d)Other Documents.All other documents reasonably determined to be necessary to transfer the Property to the City free and clear of all encumbrances except for the Permitted Encumbrances or as requested by the Title Company. (e)Lease and Contract Terminations.Evidence of termination of all leases or other occupancy agreements affecting the Property,if any,and evidence of termination of any service and maintenance contracts,equipment leases and other contracts regarding the Property,if any,all in form and substance acceptable to the City,effective as of the Closing Date. 8.City’s Closing Obligations.On the Closing Date,the City will execute and/or deliver to Seller the following,which (in the case of documents)are referred to as the “City’s Closing Documents.”The City’s Closing Documents shall be duly executed and,where appropriate,be in recordable form. (a)Purchase Price.The cash portion of the Purchase Price by wire transfer or other immediately available funds. (b)Other Documents.Such other documents as may be reasonably required by Title Company to record the Seller’s Closing Documents and issue the Title Insurance Policy required by this Agreement. 5 VIII-13 Authentisign ID:55FF12CE-7900-F011-90CE-00224822F75A 9.Costs and Prorations.Seller and the City agree to the following prorations and allocation of costs regarding this Agreement: (a)All real estate taxes due and payable in the year of Closing shall be prorated on a daily basis through the Closing Date.The City shall pay all real estate taxes due and payable in years following Closing.The City shall pay all special assessments levied from and after the Closing Date. (b)The Seller shall pay all title charges for the issuance of the Title Commitment. (c)The City shall pay any Title Policy premium for the owner’s policy of title insurance. (d)The City shall pay all costs of recording the Warranty Deed. (e)The Seller shall pay for the cost of recording any other documents necessary to convey the Property as required by this Agreement. (f)The Seller shall pay the deed tax. (g)All utility expenses,including water,fuel,gas,electricity,sewer and other services furnished to or provided for the Property,if any,shall be prorated between the City and Buyer on a daily basis as of the Closing Date,with the Seller paying those allocable to the period prior to the Closing Date and the City being responsible for those allocable to the Closing Date and subsequent thereto. (h)All closing fees and costs payable at Closing to the Title Company shall be shared equally between the parties. (i)Each of the parties will pay its own attorneys’fees,except that a party defaulting under this Agreement or any closing document will pay the reasonable attorneys’fees,court costs and any and all other costs incurred by the non-defaulting party to enforce its rights regarding such default. 10.Operation Prior to Closing.During the period from the date of Seller’s acceptance of this Agreement to the Closing Date (“Executory Period”),Seller shall operate and maintain the Property in the ordinary course of business in accordance with prudent,reasonable standards, including maintaining liability insurance in the forms and amounts in place on the Effective Date. Seller shall not execute any contracts,leases or other agreements regarding the Property during the Executory Period that do not terminate on or before the Closing Date,without the written consent of the City,which consent may be withheld by the City in its sole discretion. I I .Representations and Warranties by Seller.Seller represents and warrants to the City as follows: 6 VIII-13 AuthentisignID:55FF12CE-7900-F011-90CE-00224822F75A (a)Authority.Seller has the requisite power and authority to enter into and perform this Agreement and those Seller’s Closing Documents signed by it; the foregoing documents have been duly executed and delivered;the execution,delivery and performance by Seller of such documents do not conflict with or result in a violation of any judgment,order,or decree of any court or arbiter or any other agreements of any nature to which Seller is a party;such documents are valid and binding obligations of Seller,and are enforceable in accordance with their terms. (b)Contracts.Seller has not entered into any contracts for the sale of the Property other than this Agreement.Seller has received no notice of and has no knowledge of any rights of first refusal or first offer,options to purchase any of the Property or any other rights or agreements which may delay or prevent this transaction.All leases for any part of the Property will be terminated and all parties currently in possession will have vacated the Property on or before the Closing Date. (c)Mechanic’s Liens.There has been no labor or materials of any kind furnished to or for the benefit of the Property for which payment in full has not been made. (d)Proceedings.Etc.Seller has received no notice of any proceedings (other than from the City),nor to the best of the Seller’s knowledge,any threatened proceedings against the Property,either administrative or judicial and that there is no litigation or condemnation proceeding pending,nor to the best of Seller’s knowledge threatened,which would affect the Property or the use thereof by the City.Seller knows of no present proceedings which would cause special assessments against the Property. (e)Other Agreements.That no note,mortgage,security agreement,or other agreement affecting the Property requires the consent of any party (or Seller shall provide such consent if necessary at its expense)or requires a change in the terms and conditions of the underlying financing as a result of the sale contemplated by this Agreement,and that there are no defaults existing in any such agreements affecting the Property. (f)Hazardous Materials;Storage Tanks.To the best of Seller’s knowledge there has not been any storage,release or disposal of,any Hazardous Material in,on,about or from the Property.The term “Hazardous Materials” means asbestos,urea formaldehyde,polychlorinated biphenyls,nuclear fuel or materials,radioactive materials,explosives,known carcinogens, petroleum products and by-products,and any pollutant,contaminant, chemical,material or substance defined as hazardous or as a pollutant or a contaminant in,or the release or disposal of which is regulated by,any federal,state,county,municipal,local or other statute,ordinance or 7 VIII-13 AuthentisignID:55FF12CE-7900-F011-90CE-00224822F75A regulation which relates to or deals with human health or the environment, including,without limitation,all regulations promulgated by a regulatory body pursuant to any such statute,ordinance,or regulation,including,but not limited to,the Comprehensive Environmental Response and Liability Act of 1980 (“CERCLA”),42 U.S.C.§9601,as amended. (g)Storage Tanks.To the best of Seller’s knowledge,there are no storage tanks located on the Property. Seller will indemnify the City,its successors and assigns,against,and will hold the City,its successors and assigns harmless from,any expenses or damages,including reasonable attorneys’fees,that the City incurs because of the breach of any of the above representations and warranties,whether such breach is discovered before or after Closing.Each of the representations and warranties herein contained shall survive the closing or the early termination or the merger of this Agreement. Consummation of this Agreement by the City with knowledge of any such breach by Seller will not constitute a waiver or release by the City of any claims due to such breach.Seller’s representations and warranties contained in this Section must be accurate in all material respects now and on the Closing Date as if made on the Closing Date and Seller shall have delivered to the City at Closing an Update Certificate. 12.Representations and Warranties by the City.The City represents and warrants to Seller that the City has the requisite power and authority to enter into this Agreement and the City’s Closing Documents signed by it;such documents have been duly authorized by all necessary action on the part of the City and have been duly executed and delivered;that the execution, delivery and performance by the City of such documents do not conflict with or result in violation of any judgment,order or decree of any court or arbiter to which the City is a party;such documents are valid and binding obligations of the City,and are enforceable in accordance with their terms. The City will indemnify Seller,its successors and assigns,against,and will hold Seller,its successors and assigns,harmless from,any expenses or damages,including reasonable attorneys’ fees,that Seller incurs because of the breach of any of the above representations and warranties, whether such breach is discovered before or after Closing.Each of the representations and warranties herein contained shall survive the closing or the early termination or the merger of this Agreement.Consummation of this Agreement by Seller with knowledge of any such breach by the City will not constitute a waiver or release by Seller of any claims due to such breach. 13.Condemnation.If,prior to the Closing Date,eminent domain proceedings are commenced against all or any portion of the Property by an entity other than the City,Seller shall immediately give notice to the City of such fact and this Agreement shall terminate,in which event neither party will have further obligations under this Agreement and the Earnest Money is returned to the City. 1 4.Brokers’Commission.Seller and the City represent and warrant to each other that they have dealt with no brokers,finders or the like in connection with this transaction.Seller hereby discloses that one or more of its principals are licensed real estate brokers in the State of Minnesota. 8 VIII-13 AuthentisignID:55FF12CE-7900-F011-90CE-00224822F75A 15.Survival.All of the terms of this Agreement will survive and be enforceable after the Closing and delivery of the Deeds unless otherwise stated herein. 1 6.Notices.Any notice required or permitted to be given by any party to the other shall be given in writing,and shall be (i)hand delivered to the receiving party (or any officer of such party),or (ii)mailed by United States registered or certified mail,return receipt requested,postage prepaid,(iii)emailed with a confirmation of receipt or (iv)properly deposited with a nationally recognized,reputable overnight courier,properly addressed as follows: If to Seller:Dean Johnson Homes,Inc. 4700 County Road 19 Medina,MN 55357 Attn-Dean Johnson If to the City:City of Hastings 101 4th Street East Hastings,MN 55033 Attn:City Administrator Notices shall be deemed effective on the earlier of the date of receipt or in the case of such deposit in the mail or overnight courier,on the third business day following such deposit.Any party may change its address for the service of notice by giving written notice of such change to the other party,in any manner above specified,at least ten (10)days prior to the effective date of such change. 17.Entire Agreement.This written Agreement constitutes the complete agreement between the parties and supersedes any and all other oral or written agreements,negotiations, understandings and representations between the parties regarding the Property.There are no verbal or written side agreements that change this Agreement. 18.Amendment;Waiver.No amendment of this Agreement,and no waiver of any provision of this Agreement,shall be effective unless set forth in a writing expressing the intent to so amend or waive,and the exact nature of such amendment or waiver,and signed by all parties (in the case of amendment)or the waiving party (in the case of waiver).No waiver of a right in any one instance shall operate as a waiver of any other right,nor as a waiver of such right in a later or separate instance. 19.Binding Effect.This Agreement binds and benefits the parties and their successors and assigns. 20.Controlling Law.This Agreement has been made under the laws of the State of Minnesota,and such laws will control its interpretation and effect. 21.Remedies.If City defaults under this Agreement,Seller shall have the right to terminate this Agreement by giving written notice to City in the manner provided by law.If City 9 VIII-13 Aulhentisign ID:55FF12CE-7900-F011-90CE-00224822F75A fails to cure such default within thirty (30)days of the date of such notice,this Agreement will terminate and Seller shall be entitled to retain the Earnest Money.The termination of this Agreement and the retention of the Earnest Money will be the sole remedies available to Seller for such default by City,and City will not be liable for damages or specific performance.If Seller defaults under this Agreement,City’s sole options are to either bring an action for specific performance or to terminate this Agreement upon written notice to Seller and receive the Earnest Money. 22.As-Is.The City acknowledges that the City is purchasing the Property in reliance solely on Seller’s representations and warranties in Paragraph 1 1 and the City’s inspection of the Property pursuant to Paragraph 4 and on the City’s judgment regarding the sufficiency of such inspections.The City is not relying on any written or oral representations,warranties or statements that Seller or Seller’s agents have made except for the representations and warranties of title to the Property and the representations and warranties of Seller set forth in this Agreement.Subject to the City’s right to terminate this Agreement as set forth herein,the City is purchasing the Property in “as is”condition.The “as is”nature of this transaction was considered by both parties in arriving at the agreed Purchase Price 23.Counterparts.For the convenience of the parties,any number of counterparts hereof may be executed and each such executed counterpart shall be deemed an original,but all such counterparts together shall constitute one and the same Agreement. IN WITNESS WHEREOF,the City and Seller have caused this Agreement to be executed under seal by its duly authorized signatory as of the dates referenced below. CITY OF HASTINGS By: Mary Fasbender Mayor By: Kelly Murtaugh City Clerk 10 VIII-13 Authentisign ID:55FF12CE-7900-F011-90CE-00224822F75A SELLER DEAN JOHNSON HOMES,INC.x—AuthentisiGN'7 B [PeAM 03/14/25 [NAME] Its;Owner 1 1 VIII-13 Authentisign ID:55FF12CE-7900-F011-90CE-00224822F75A EXHIBIT A LEGAL DESCRIPTION OF THE PROPERTY Real property located in the County of Dakota,State of Minnesota,legally described as follows: Lot 3,Block 111,Town of Hastings,Dakota County,Minnesota. PID:19.32151.1 1.032 Abstract A-l VIII-13 City Council Memorandum To:Mayor Fasbender & City Councilmembers From:City Administrator Dan Wietecha Date:April 7, 2025 Item:Community Investment Fund Council Action Requested: Approve funding for one CIF project as outlined in this memo. Background Information: The City established the Community Investment Fund (CIF) four years ago to encourage community-driven project, foster collaboration with community organizations, and leverage financial support for projects. This year, three applications were received by the initial review deadline. The Finance Committee reviewed them March 10 and recommended funding two projects. City Council approved the funding for the Dakota County Historic Society on March 17. Finance Committee recommended $30,000 to the Quarry Taphouse for a mural on a prominent wall entering the downtown. The Quarry would provide $20,000. Owners of The Quarry were unable to attend the City Council meeting on March 17 and requested having this project on Council’s April 7 meeting, so they could attend and answer questions. The Quarry was previously awarded $3,000 for pre-planning and design of the mural in late 2024.They’ve used about $500 of those funds and have requested applying the balance toward the upfront design of the mural project itself. I support and recommend this. Two additional CIF applications were received after the March 10 deadline. These (as well as any other subsequent submittals) will be reviewed by the Finance Committee at its next meeting May 12.Approximately $57,000 would be available for these or other projects. VIII-14 Financial Impact: Allocation of $2,500 is within the 2024 Budget and $30,000 is within the 2025 Budget. Applicant would match this allocation with approximately $20,000 to complete this project. Commission Discussion: Finance Committee (Vihrachoff*, Beck, Leifeld) reviewed applications 3/10/2025 Attachments: Quarry application VIII-14 CITY OF HASTINGS COMMUNITY INVESTMENT FUND APPLICATION SECTION 1:PROJECT CONTACT INFORMATION Applicant Organization Name:_ IQb 7^St b City /State /Zip:.few Ik)W- Primary Contact Person (name and title):.Wiyr Primary Contact Phone:. Primary Contact Email:..60m SECTION 2:PROPERTY INFORMATION Project Site Address:. SECTION 3:PROJECT BUDGET CIF Funds Requested:^Q.QCO^ Total Project Costs: Matching Contribution (if in-kind,please describe):10,0^/lw ato Please provide a project budget,including all sources and uses.Letters of support or funding commitments may be used to supplement the application. JZ...SWI 'the Ui idm j P&f 4^^Uli Idfflgi 1 । r eo-tlV) Please identify future (5 to 10 years)operation and maintenance expenses and who will be responsible for these costs 5 VIII-14 SECTION 4:PROJECT DESCRIPTION -please provide a narrative proposal that answers the following questions in this order. Please provide a brief summary of the proposed project,including its impact on the community. Please describe the project’s community engagement and support.Surveys,letters of support,or funding commitments may be used to supplement the application. e mil has hod a fhuml Wiifirad- Please provide a brief summary of the proposed project implementation,including timeline and milestones. liiHEZEZajSi-ZZriiZiGEES^ M'Wkht’nrs kperf to k complex holakF TMm /Hid-JuM Please describe the need for and impact of CIF funds. n dfiE otwr SECTION 5:AGREEMENT l/We certify that all information provided in this application (and its attachments)is true and correct to the best ofmy/our knowledge.I/We agree to provide any addition information as may be requested by the City of Hastings. APPLICATION SIGNATURE: PRINTED NAME &TITLE:~ DATE:3/^/^ 6 VIII-14 SECTION 6:NOTICES OF DATA PRACTICES Signature Address Phone Number I request that my address and telephone number be considered private data.My alternative business address and telephone number are as follows: Date Notice of Data Practices THE MINNESOTA DATA PRACTICES ACT requires that we inform you of your rights about the private data we are requesting on this form.Private data is available to you,but not to the public.We are requesting this data to determine your eligibility for CIF funding through the City of Hastings.Providing the data may disclose information that could cause yourapplication to be denied.You are not legally required to provide the data:however,refusing to supply the data may cause your application not to be processed.Your signature on this application indicates you understand these rights.Your address and telephone number will be considered public data unless you request this information to this notice: private and provide an alternate address and telephone number.Please sign below to indicate you have read 7 VIII-14 KADA CREATIVE Kada Goalen 651.592.3816 884 Tatum Street,St.Paul,MN 55104 kada@kada-creative.com instagram:@kada_creative MURAL FOR HASTINGS-QUARRY TAPHOUSE ESTIMATE •Materials:$1,000 •Scaffolding and Lifts:$5,000 •Paint Cost:$4,000 •Concept and Full Rendering of Design:$5,000 •Installation of Mural,Including Assistance:$35,000 Total:$50,000 VIII-14 Lili Lennox 2508 Sumter Ave S Minneapolis,MN 55426-2549 USA +16122204152 li1i@gildedlili.com www.lililennox.com Estimate ADDRESS Randy Stenger ESTIMATE DATE 2426 10/11/2024 DATE ACTIVITY DESCRIPTION QTY RATE AMOUNT Mural Design fee Delivery of mural concept,with revisions 1 1,500.00 1,500.00 Mural Painting 72'x27'(1944 sqft)prepared stucco surface.Includes cost of all paint and supplies 1,944 22.50 43,740.00 Equipment Rental Scissor lift rental for three weeks.30- 35ft,electric,extra wide 3 1,350.00 4,050.00 SUBTOTAL TAX TOTAL 49,290.00 0.00 $49,290.00 Accepted By Accepted Date Page1 of 1 VIII-14 Greetings Tour Inc 590 Douglas St. Pasadena,CA 91104 US +1 7183507671 info@greetingstour.com https://greetingstour.com Estimate ADDRESS Randy Stenger Randy Stenger ESTIMATE 1135 DATE 10/16/2024 EXPIRATION DATE 12/31/2024 QTY RATE AMOUNT Graphic Design Custom Design "Greetings from HASTINGS”-Artwork by Greetings Tour-Creative Brief &Sketch w/2 Rounds of Revisions-Licensing for use as (1)Hand painted mural-Meant as blueprint for mural (not a Vector or fully rendered file) 1 6,500.00 6,500.00 Sign Painting Mural Hand Painted Mural “Greetings from HASTINGS"Postcard-Painting approved custom Greetings Tour design-8 large letters &5 unique images within letters-Postcard area to cover up to 350 sq ft.in a 2:3 scale for idealphoto ops-Pre-production work (scaling artwork,pouncing,mixing paint,gathering supplies)-Protection of space &required COI-Includes supplies,labor &assistants-Client provides access to electric,water,stop sink,bathroom-24/7 access to site during install w/safe storage for equipment &supplies Does NOT include:-Priming &preparation of wall prior to artist arrival 1 22,500.00 22,500.00 Sign Painting Mural Remainder of wall outside of the postcard to be designed and painted out in a graphic style (TBD)limited to 5 colors. -Total wall size is 72'ft x 27'ft (1944 sq ft.)less 350 sq.ft.(Postcard)=1594 sq ft. extra @ $9 sq ft. ‘Inlcudes one color lettering:“Quarry Taphouse”and “America's First Rock Range”at top left 1 14,346.00 14,346.00 Equipment *TBD Based on local rates (2)Scissor Lifts (Postcard section) (1)Boom Lift-One month rental-Delivery &Pickup 1 3,500.00 3,500.00 Travel Reimbursements *TBD-Roundtrip flights (2)+/-$1,200-Accommodations for crew of 5 (2 weeks Airbnb)+/-$4,000-Car Rental (2 weeks)+/-$1,200 -Per diem/lndicentals +/-$750 1 7,150.00 7,150.00 Pace1of - VIII-14 SUBTOTAL TAX $53,996.00TOTAL 53,996.00 0.00 Accepted By Accepted Date Page 2 of 2 VIII-14 WELCOME TOONE OF AKIND DESIGN VIII-14 AB O U T KA D A C R E A T I V E With over two decades of creating murals, I deeply grasp space and my client's visions for their space. My creations blend my artistic expertise and clients' dreams, transforming environments and connecting communities. My portfolio across the Twin Cities and the world mirrors my clients' values and aspirations for their space. My ability to translate concepts into meaningful art that resonates with clients and communities is my expertise. Let's get creative! VIII-14 WHAT WE DO DESIGN EXECUTION CONSULTING At Kada Creative, we deliver exceptional murals on budget and on time, every time. But our expertise doesn't end there. Our design and project management knowledge extends into the complete design and execution process. Here, we leverage our experience and knowledge to provide valuable design-execution insight. With a clear, concise, and professional approach, we assist in project planning, ideation, and implementation, ensuring your vision is executed seamlessly. Drawing upon our industry-flexible skills and knowledge, we deliver confident, calm, and friendly guidance throughout the design process. VIII-14 OUR MURALPROCESS DREAMING IN OUR MEETING, WE'LL DELVE INTO YOUR PROJECT. I'LL TOUR THE SPACE, GRASP YOUR VISION, AND COVER CONCEPTS, COLORS, TIMELINE, BUDGET, AND ARTISTIC INTEGRATION. EXECUTION WITNESS THE TRANSFORMATION! THROUGHOUT, I UPHOLD AN ORGANIZED WORKSPACE, TOP- TIER MATERIALS, AND REQUIRED TOOLS, ENSURING A SEAMLESS PROJECT EXECUTION. COMPLETION ENJOY SEEING YOUR DREAM BECOME A REALITY! FINAL PAYMENT DUE UPON COMPLETION OF WORK. CONCEPT/FINAL DESIGN I'LL OFFER A PROJECT QUOTE. AFTER %50 DEPOSIT, I PRESENT 2-3 DEVELOPED CONCEPTS. ONE MODIFICATION ALLOWED FOR CHOSEN DESIGN. UPON FINAL DESIGN SELECTION, I'LL PROVIDE A CLEAR EXECUTION TIMELINE. VIII-14 WHY ON TIME AND ON BUDGET VISION IN ACTION DREAMS COME TRUE DECADES OF EXPERTISE With over 20 years of experience, there is not a surface or project Kada hasn't experienced. She brings her diverse and dynamic wisdom to each project. Kada excel's at budget management and timely project execution. Her murals are finished on time and on budget. Kada has the ability to deeply listen. She pairs what she hears with her art to make her clients' visions come to life. Kada turns her clients visions into reality, bringing her art and their imagination to every project. ON TIME AND ON BUDGET VISION IN ACTION DREAMS COME TRUE DECADES OF EXPERTISE With over 20 years of experience, Kada has encountered virtually every surface and project. She brings her diverse and dynamic wisdom to each project. Kada excel's at budget management and timely project execution. Her murals are finished on time and on budget. Kada has the ability to deeply listen. She pairs what she hears through this focus, with her art to make her clients' visions come to life. Kada turns her clients' visions into reality, bringing her artistic expertise and creativity and their imagination to every project. CHOOSEKADACREATIVE VIII-14 AS AN ARTIST DEEPLY CONNECTED TO COMMUNITY VALUES, KADA HAS A LONG- STANDING PASSION FOR CREATING SPACES WHERE ART FOSTERS CONNECTION, UNDERSTANDING, AND PRIDE. HER PREVIOUS PROJECTS HAVE PRIORITIZED COMMUNITY INPUT, ENSURING THAT EACH PIECE REFLECTS THE PEOPLE AND STORIES IT REPRESENTS. COMMUNITYENGAGEMENT VIII-14 HASTINGS MURAL FORTHE QUARRY TAPHOUSE INCLUDES 4 DIFFERENT DESIGN STYLES TO CHOOSE FROM VIII-14 GENERAL TIMELINE: MEET AT THE SITE, BE INSPIRED, AND DISCUSS POTENTIAL IDEAS DISCUSS LOGISTICS, CONTRACT, DEPOSIT, SCHEDULE TALK TO STAKEHOLDERS/COMMUNITY MEMBERS FOR FEEDBACK AND INSPIRATION (1-2 WEEKS) KADA WILL CREATE 1-2 FULLY RENDERED SKETCHES FOR THE MURAL (1-2 WEEKS) SCHEDULE DATES AND TIMES TO COORDINATE A COMMUNITY PAINT DAY (1-2 DAYS) INSTALL AND EXECUTE MURAL (1.5-3 WEEKS), DEPENDENT ON THE WEATHER VIII-14 DESIGN OPTION A “GREETINGS FROM” THEME VIII-14 DESIGN OPTION B HASTINGS’ IMAGERY PAINTED IN MORE OF A GRID LAYOUT VIII-14 DESIGN OPTION C COLLAGE OF BOTH REALISTIC AND BOLD GRAPHICS VIII-14 DESIGN OPTION D “HASTINGS” PAINTED IN BOLD WHITE WITH IMAGERY BEHIND VIII-14 IMAGERY TO INCLUDE IN MURAL THIS IS A GOOD REFERENCE FOR EACH LETTER OR BACKGROUND OF MURAL VIII-14 VIII-14 RlHMSS VJ 0^l€^ VIII-14 PLEASE NOTE: THIS IS A ROUGH SKETCH AND NOT INTENDED TO BE THE FINAL DESIGN VIII-14 LET'S GETCREATIVE 651.592.3816 KADA@KADA-CREATIVE.COM WWW.KADA-CREATIVE.COM @KADA_CREATIVE KADA CREATIVE VIII-14 City Council Memorandum To:Mayor Fasbender & City Councilmembers From:Chris Jenkins, Parks & Recreation Director Date:April 7, 2025 Item:Cooperative Agreement –Lake Isabel Public Water Access Council Action Requested:Approve attached Cooperative Agreement. Background Information:For many years the City of Hastings has maintained the public water access (boat launch) at Lake Isabel Park. Recently staff worked with the MN Department of Natural Resources to plan replacement of the boat launch planking. This agreement is the mechanism to cooperatively replace the boat launch planking and to memorialize the City of Hastings will continue to maintain the boat launch. Financial Impact:Approximately $5,000 of expense will be incurred by the City to remove the old planking and install the new planking. The State has incurred the cost to purchase and deliver the new planking. This expense will be paid from Fund 200, no adjustments are needed or requested. Advisory Commission Discussion:N/A Council Committee Discussion:N/A Attachments: ▪Cooperative Agreement VIII-15 Page 1 of 6 State of Minnesota Cooperative Agreement LAKE ISABEL PUBLIC WATER ACCESS COOPERATIVE AGREEMENT BETWEEN THE STATE OF MINNESOTA AND CITY OF HASTINGS This Agreement is between the State of Minnesota, acting through its Commissioner of the Department of Natural Resources (“State”) and City of Hastings,(“City”). Recitals The Commissioner of Natural Resources has the authority, duty, and responsibility under Minnesota Statutes Section 97A.141 to provide public water access on lakes and rivers, where access is inadequate; and Under Minnesota Statutes § 471.59, subd. 10, the State is empowered to engage such assistance as deemed necessary. The State and City have determined that the public water access on Lake Isabel is of high priority under the state public water access program; and The concrete boat ramp, located on City owned land at Sec. 27, T115, R17 in Dakota County and described as Lake Isabel Park, needs replacement, and The State and the City desire to cooperate in the replacement and ongoing maintenance of the boat ramp on Lake Isabel,and The City Council has authorized the City to enter into this agreement. Agreement Term of Agreement Effective Date: April 7, 2025, or the date the State obtains all required signatures under Minn. Stat. § 16C.05, subd. 2, whichever is later. Expiration Date: December 31, 2045, or until all obligations have been satisfactorily fulfilled, whichever occurs first. Agreement between the Parties State’s Duties and Responsibilities. The State shall: a.Encumber funds for the boat ramp planks through the standard internal purchasing process including, mi MINNeSOTA 1. 1.1 1.2 2. 2.1 VIII-15 Page 2 of 6 but not limited to, a separate requisition request. b.Provide boating and aquatic invasive species informational and regulatory signs for the site as recommended by Department of Natural Resources policy and requested by the City. c.Review and approve plans and provide technical assistance for the boat ramp replacement and maintenance for the term of this Agreement. d.Inspect the public water access at any time to ensure that the City is following this agreement. City’s Duties and Responsibilities. The City shall: a.Obtain any permit or license which may be required for the boat ramp replacement or other construction or repair of the public water access. b.The City agrees to comply with the Americans with Disabilities Act (ADA) of 1990 (42 U.S.C. 12101 et seq.) and all applicable regulations and guidelines. c.Construct the boat ramp and pay for any other material needed for the construction and maintenance of the public water access. d.The City shall be responsible for all routine maintenance and upkeep of the facilities including all on- going ramp maintenance and will keep the facilities in reasonable and safe condition. e.The City shall not restrict the use of the facilities based upon the boat size or the boat’s engine horsepower, except as adopted through uniform water surface use zoning regulations. f.The City shall not charge a separate fee to use the launch ramp or parking area. The facility shall remain open year-round or in conjunction with the City’s established hours for a facility of this type. The City may close a facility for emergencies, without prior written consent of the State. The City shall notify the State within 48 hours of closing the facility for emergency reasons or if the facility will remain closed longer than 48 hours. g.Follow Minnesota DNR’s Operational Order 113, which requires preventing or limiting the introduction, establishment and spread of invasive species during activities on public waters and DNR-administered lands. Operational Order 113 is incorporated into this agreement by reference and can be found at http://files.dnr.state.mn.us/assistance/grants/habitat/heritage/oporder_113.pdf.Duties listed are in Op Order 113 under Sections II and III (p. 5-8). i.The City shall prevent invasive species from entering or spreading within a project site by cleaning equipment and clothing prior to arriving at the project site. ii.If equipment or clothing arrives at the project site with soil, aggregate material, mulch, vegetation (including seeds) or animals, it shall be cleaned with tools or equipment furnished by the City (such as brush/broom, compressed air,or pressure washer) at the staging area. iii.The City shall dispose of material and debris cleaned from equipment and clothing at an appropriate location. If the material cannot be disposed of onsite, then the material must be secured prior to transport (such as a sealed container, covered truck, or wrap with tarp) and legally dispose of offsite. iv.The City shall ensure that all equipment and clothing used for work in public waters has been adequately decontaminated for aquatic invasive species. All equipment and clothing including but not limited to waders, vehicles and boats that are exposed to any public water of the state must be thoroughly cleaned and drained of all water before transport to another location. 2.2 VIII-15 Page 3 of 6 h.Follow pollinator best management practices and habitat restoration guidelines pursuant to Minn. Stat. 84.973 for all habitat restorations and enhancements conducted on DNR lands and prairie restorations on state lands or on any lands using state funds. Practices and guidelines ensure an appropriate diversity of native species to provide habitat for pollinators through the growing season. Funding The State shall provide funding for its responsibilities under §2 of this Agreement through the standard internal purchasing process including, but not limited to a separate requisition in which funds will be encumbered. The total obligation of the State for its responsibilities under §2 of this Agreement shall be limited to the amount of funds legislatively appropriated and administratively allocated to this project. No additional funding will be provided, unless agreed upon by all parties and an amendment to this Agreement is completed and executed. Authorized Representatives The State’s Authorized Representative is Rachel Henzen, 1200 Warner Road, St. Paul, MN 55106, 651-259-5875, rachel.henzen@state.mn.us, or her successor. The City’s Authorized Representative is Chris Jenkins, 920 West 10th Street, Hastings, MN 55033, 651-480-6176, cjenkins@hastingsmn.gov or his successor. Assignment, Amendments, Waiver, and Contract Complete. Assignment. The City may neither assign nor transfer any rights or obligations under this Agreement without the prior consent of the State and a fully executed assignment agreement, executed and approved by the authorized parties or their successors. Amendments. Any amendment to this Agreement must be in writing and will not be effective until it has been executed and approved by the authorized parties or their successors. Waiver. If the State fails to enforce any provision of this Agreement, that failure does not waive the provision or its right to enforce it. Contract Complete. This Agreement contains all negotiations and agreements between the State and the City. No other understanding regarding this Agreement, whether written or oral, may be used to bind either party. Liability Each party agrees that it will be responsible for its own acts and the results thereof to the extent authorized by law and shall not be responsible for the acts of the other party and the results thereof. The State’s liability shall be governed by the provisions of the Minnesota Tort Claims Act, Minnesota Statutes Section 3.736, and other applicable law. The City’s liability shall be governed by Minnesota Statutes Sections 466.01 -466.15, and other applicable law. State Audits. Under Minn. Stat. §16C.05, subd. 5, the City’s books, records, documents, and accounting procedures and practices relevant to this Agreement are subject to examination by the State, the State Auditor, or Legislative Auditor, as appropriate, for a minimum of six years from the expiration or termination of this Agreement. VIII-15 Page 4 of 6 Government Data Practices. The City and State must comply with the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, (or, if the State contracting party is part of the Judicial Branch, with the Rules of Public Access to Records of the Judicial Branch promulgated by the Minnesota Supreme Court as the same may be amended from time to time) as it applies to all data provided by the State under this Agreement, and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the City under this Contract. The civil remedies of Minn. Stat. §13.08 apply to the release of the data governed by the Minnesota Government Practices Act, Minn. Stat. Ch. 13, by either the City or the State. If the City receives a request to release the data referred to in this clause, the City must immediately notify and consult with the State’s Authorized Representative as to how the City should respond to the request. The City’s response to the request shall comply with applicable law. Publicity and Endorsement. Publicity. Any publicity regarding the subject matter of this Contract must identify the State as the sponsoring agency and must not be released without prior written approval from the State’s Authorized Representative. For purposes of this provision, publicity includes notices, informational pamphlets, press releases, information posted on corporate or other websites, research, reports, signs, and similar public notices prepared by or for the City individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this Contract. All publicity shall be provided in an accessible format per Minnesota Statute 16E.03, sub. 9. State of Minnesota guidelines for creating accessible electronic documents can be found at the following URL: https://mn.gov/mnit/programs/accessibility/. Endorsement.The City must not claim that the State endorses its products or services. Venue Venue for all legal proceedings out of this Agreement, or its breach, must be in the appropriate state or federal court with competent jurisdiction in Dakota County, Minnesota. Termination Termination. The State or the City may terminate this agreement at any time, with or without cause, upon 30 days’ written notice to the other party. Termination for Insufficient Funding.The State may immediately terminate this Agreement if it does not obtain funding from the Minnesota Legislature, or other funding source; or if funding cannot be continued at a level sufficient to allow for the payment of the services covered here. Termination must be by written or fax notice to the City. The State is not obligated to pay for any services that are provided after notice and effective date of termination. However, the City will be entitled to payment,determined on a pro rata basis, for services satisfactorily performed to the extent that funds are available. The State will not be assessed any penalty if the agreement is terminated because of the decision of the Minnesota Legislature, or other funding source, not to appropriate funds. The State must provide the City notice of the lack of funding within a reasonable time of the State’s receiving that notice. 8. 9. 9.1 9.2 10. 11. 11.1 11.2 VIII-15 Page 5 of 6 Force Majeure Neither party shall be responsible to the other or considered in default of its obligations within this Agreement to the extent that performance of any such obligations is prevented or delayed by acts of God, war, riot, disruption of government, or other catastrophes beyond the reasonable control of the party unless the act or occurrence could have been reasonably foreseen and reasonable action could have been taken to prevent the delay or failure to perform. A party relying on this provision to excuse performance must provide the other party prompt written notice of inability to perform and take all necessary steps to bring about performance as soon as practicable. E-Verify Certification (in accordance with Minn. Stat. §16C.075). For services valued in excess of $50,000, the City certifies that as of the date of services performed on behalf of the State,City and all its subcontractors will have implemented or be in the process of implementing the federal E-Verify Program for all newly hired employees in the United States who will perform work on behalf of the State. The City is responsible for collecting all subcontractor certifications and may do so utilizing the E-Verify Subcontractor Certification Form available at http://www.mmd.admin.state.mn.us/doc/EverifySubCertForm.doc. All subcontractor certifications must be kept on file with Contractor and made available to the State upon request. Exhibits. The following Exhibits are attached and incorporated into this Contract. In the event of a conflict between the terms of this Contract and its Exhibits, or between Exhibits, the order of precedence is first the Contract, and then in the following order: Exhibit A:Map of Lake Isabel Park (The remainder of this page intentionally left blank.) 12. 13. 14. VIII-15 Page 6 of 6 1.State Encumbrance Verification Individual certifies that funds have been encumbered as required by Minn. Stat. §§ 16A.15 and 16C.05 Print Name:___________________________________ Signature:_____________________________________ Title:_________________________________________ Date:_________________________________________ SWIFT Contract No._____________________________ 2.City Print Name:___________________________________ Signature:_____________________________________ Title:_________________________________________ Date:_________________________________________ Print Name:___________________________________ Signature:_____________________________________ Title:_________________________________________ Date:_________________________________________ 3.State Agency With delegated authority Print Name:___________________________________ Signature:_____________________________________ Title:_________________________________________ Date:________________________________________ 4.Commissioner of Administration As delegated to The Office of State Procurement Print Name:___________________________________ Signature:_____________________________________ Title:_________________________________________ Date:________________________________________ Admin ID:_____________________________________ VIII-15 ¯400 Feet Lake Isabel Fishing Pier Dakota County Minnesota Department of Natural Resources Parks and Trails | Area 3B 1200 Warner Road Saint Paul, MN 55106 Exhibit A "y 3rd St E3rd St E Ch e s t n u t S t Fr a n k l i n S t Ba s s S t Wa s h i n g t o n S t alley Le a S t 1st St E 2nd St E Scale: 1:2,400Scale: 1:2,400 "y Trailer Launch City Owned Property DEPARTMENT OFIlliNATURALRESOURCES VIII-15 City Council Memorandum To:Mayor Fasbender & City Councilmembers From:Chris Eitemiller,Finance Manager Date:April 7,2025 Item:2024 Budget Amendment and Fund Closures Council Action Requested: Council is asked to approve a budget amendment and Fund closures.All of these will have an effective date of December 31,2024. Background Information: General Fund:The General Fund balance will decrease by approximately $196,405, with the major revenue changes noted as follows: Investment gains were $322,000 higher than budgeted. Non-Departmental recognized $529,055 of revenue from the ARPA grant, $280,333 Solar Garden revenues and $631,941 of bond proceeds. The bond proceeds completed funding for the City Hall renovation project.Police was $314,338 better than budgeted, largely due to Police pension relief aid which offsets related spending.The engineering revenue is based on a percentage pertaining to the 2024 street project. Since this is an estimate, it needs to be amended to the actual amount. The Public Works Streets division saw revenues exceed budget by $179,605 due to more than $96,000 of aggregate reimbursement paid to the City by MNDOT.The Parks department’s General Fund revenue decreased because of fewer recycling licenses and reduced recycling fees. General Fund expenditures were nearly $1 million under the amended budget. One of the largest positive variances was the Finance department, which was $224,318 below budget. Of this total, $157,000 was due to the new Finance System project coming in under budget. These resources have been shifted to the City Hall project and the resources were added to the Facilities budget. Beyond this project, IT ($129,000) and Public Works’ Streets division ($187,000) had the largest savings. Savings in personnel, services,and capital spread across all other departments,comprise the remainder of this variance. Special Revenue Funds:The Aquatics Center had a positive variance of nearly $100,000. Revenues were above budget by $83,000, while expenditures slightly below budget account for the remainder. The Arena fund saw substantial budgeted increases in both revenues and expenditures due to the Arena renovation project. The revenue increase consisted of bond proceeds to fund the capital improvements. Spending was approximately $1.6 million under budget because the project had not been completed by year-end. The other special revenue fund of note is Fire/EMS. This fund was nearly $1.4 million below budget in revenue, but also $1.6 million below budget in spending. This was due to paying for a new Ladder truck in 2023 in order to get a reduced price. The Council approved using $900,000 in State Public Safety Aid to fund this purchase, which was budgeted at $1.3 million in 2024. These two items impacted the 2023 budget rather than 2024.This fund ends 2024 with a positive position of $258,809. Enterprise Funds: None of the enterprise funds had a negative variance in 2024, including the Hydro Plant. VIII-16 Fund closures- Request authorization to close the following funds: 2013 Equipment Certificates 2012 GO Debt Fund 2013A GO Debt Fund Public Works Cold Storage Building 2022 Street Improvements 2023 Street Improvements 2024 Street Improvements Any residual amounts in these funds will be transferred to our Debt Redemption fund. Hydro Plant transfers: Because the General Fund’s budget-actual position fared better than planned, staff requests authorization to forego the transfer of $221,000 from the Hydro Plant to the General Fund. The Hydro plant will undergo a dewatering in 2025, which is a significant expense. Due to the plant’s financial position, staff recommends this budgeted transfer not be done to provide more resources for the dewatering project. Financial Impact: The budget amendment creates a significant reduction in the use of fund reserves. The amount of budgeted use of reserves is $1,590,641, whereas the final use of reserves is $196,405. The final year- end position for the fund may vary slightly as adjusting entries associated with our annual audit are made. Advisory Commission Discussion: None. Council Committee Discussion: None. Attachments: •2024 Budget resolution,Fund closures VIII-16 CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION ____________ A RESOLUTION AMENDING THE 2024 BUDGET AND FUND CLOSURES AND TRANSFERS WHEREAS,the Mayor and City Council adopted the 2024 budget on December 4, 2023;and WHEREAS,there is a need to amend the budget and close funds; WHEREAS,there is also the need to transfer any residual monies from funds closing; WHEREAS,any residual dollars from the following funds will be transferred to the debt redemption fund for future council direction; NOW THEREFORE LET IT BE RESOLVED THAT,the budget is amended as follows with an effective date of December 31, 2024: Fund closures 2013 Equipment Certificates 2012 GO Debt Fund 2013A GO Debt Fund Public Works Cold Storage Building 2022 Street Improvements 2023 Street Improvements 2024 Street Improvements VIII-16 General Fund Revenues by Major Category: 2024 Budget Change Amended 4/1/2025 w/rollovers Non-Departmental 12,832,905 1,396,677 14,229,582 Investments 45,000 322,003 367,003 City Clerk 106,500 12,652 119,152 Finance 112,000 - 24,817 Facility Maintenance 700 (700) - Planning 21,200 1,922 23,122 I.T.--- Police 551,895 314,338 866,233 Building & Inspections 691,200 303 691,503 Safety 10,000 (3,191)6,809 Public Works-Engineering 511,000 (27,389)483,611 Public Works-Streets 610,000 179,605 789,605 Public Works-Street Lights --- Parks & Recreation 75,500 (46,941)28,559 Miscellaneous 2,000 400,335 402,335 Transfers In 511,892 (221,000) 290,892 Total Revenues 16,081,792 2,328,614 18,323,223 -- Expenditures by Major Function: Council & Mayor 118,298 12,823 105,475 Adminstration 309,164 50,715 258,449 City Clerk 737,069 36,117 700,952 Finance 794,643 (86,772)881,415 Legal 267,500 58,177 209,323 Facility Management 553,143 (2,259,691)2,812,834 Planning 196,630 5,981 190,649 I.T.887,789 46,655 790,599 Police 6,898,098 54,156 6,843,942 Building & Inspections 976,259 86,746 889,513 Safety 10,000 3,080 6,920 Public Works-Engineering 613,751 76,468 537,283 Public Works-Streets 3,371,646 987,410 2,384,236 Public Works-Street Lights 224,579 (16,419)240,998 Public Works-Sidewalks 25,532 25,532 - Parks & Recreation 128,281 (557)128,838 Miscellaneous/Transfers Out 1,223,583 (314,619)1,538,202 Total Expenditures 17,335,965 (1,183,663)18,519,628 Revenues less Expenditures (1,254,173)3,512,277 (196,405) Appropriated Fund Balance 1,254,173 (3,512,277)196,405 VIII-16 Adopted this 7th day of April 2025, Mary Fasbender,Mayor Attest: Kelly Murtaugh,City Clerk 2024 Budget Special Revenue Funds w/rollovers Change Amended 4/1/2025 Revenues: Fire/EMS 6,577,528 (1,382,141)5,195,387 Arena 898,196 5,515,620 6,413,816 Total Revenues 7,475,724 4,133,479 11,609,203 Expenditures: Fire/EMS 6,577,528 1,640,950 4,936,578 Arena 876,196 (3,925,063)4,801,259 Total Expenditures 7,453,724 (2,284,113) 9,737,837 Revenues less Expenditures 22,000 6,417,592 1,871,366 Appropriated Fund Balance 22,000 6,417,592 1,871,366 VIII-16 City Council Memorandum To:Mayor Fasbender &City Councilmembers From:Chris Eitemiller,Finance Manager Date:April 7, 2025 Item:Budget Carryovers –2024 to 2025 Council Action Requested: Staff requests Council approval to carryover expense budgets from the 2024 budget to the 2025 budget for unspent donations and select capital and equipment purchases. Background Information: A balanced budget is adopted before the beginning of a fiscal year.Current practice is to allow the budget amount for capital items that are not purchased in a budget year due to extenuating circumstances to be moved to the next fiscal year. The requests include several items that were budgeted in 2024 but were not completed due to various factors or delays. The first item staff is requesting is $21,900 for the Community Development Department to complete the zoning ordinance review and update begun in 2024. The Facilities Department requests carrying forward $25,000 for an LED lighting project at Public Works and $20,000 for a men’s shower at the Police Department. The IT department asks to carry forward 3 items. These include: $1,900 for help desk software, $8,000 for a PCI compliance assessment and $8,000 for Smart Gov software upgrades. Fire requests to carry forward $350,000 for an ambulance, which is expected to be delivered in 2025. The Parks department is requesting seven items be carried forward. First, $20,000 is requested for carry forward to assist property owners that qualify for assistance in removing trees that must be removed due to Emerald Ash Borer infections. Next, there is a need to carry forward $18,566 to complete 2024 trail signage. Another request is for $9,661 to complete a riverbank erosion project. To complete the Civic Arena renovation project, $1,677,958 is requested to be carried forward. The department requests $54,559 be carried forward to complete the Three Rivers trail project. Finally, the department needs a total of $51,014 carried forward to complete projects from the 2023 and 2024 Community Investment Fund lists that need more time to be completed. The Public Works department requests carrying forward $133,700 to complete purchase of a new dump truck,which was budgeted at a total cost of $260,000. VIII-17 The remaining two items requested are for the City’s utilities. The Wastewater utility needs $60,000 carried forward to finish work for a Lift Station Pump Control which was budgeted at $151,450. Finally, the Hydro Plant requests $62,000 be carried forward to complete the study examining the hydro plant’s ongoing viability. Donations: Donations are accepted by the City Council and designated for a special purpose. Donations received by departments can be carried to the next fiscal year for two years before reverting to the fund balance if not spent. The donation amounts requested on the schedule are consistent with prior practice. Financial Impact: All items are currently in the 2024 budget and all funds requested for carryforward remain unspent. Advisory Commission Discussion: N/A Council Committee Discussion: N/A Attachments: Listing of budget carryover requests VIII-17 * Donations have historically remained in a department's expense budget for two consecutive years before reverting to fund balance. Amounts presented here reflect only those funds eligible for roll‐forward to the 2024 budget. Budget Carryover Requests ‐ 2024 to 2025 2024 Spent Carryforward Account #Description Budget YTD Request Capital & Initiative Items: 101-1501-6311 Zoning Ordinance review/update 50,000.00 28,099.73 21,900.27 101-1402-6520 PW LED Lighting Project 25,000.00 - 25,000.00 101-1403-6520 PD Men's Shower 30,750.00 10,750.00 20,000.00 101-1601-6310 Help Desk Software 1,900.00 - 1,900.00 101-1601-6311 PCI Compliance Assessment 8,000.00 - 8,000.00 101-1601-6571 Smart Gov Software Upgrades 10,760.00 2,760.00 8,000.00 101-4502-6347 Hardship Relief - EAB tree removal 20,000.00 - 20,000.00 200-4440-6226 Trail Signage 25,000.00 6,434.00 18,566.00 200-4440-6311 MS Riverbank Erosion Project 76,815.00 67,154.02 9,660.98 202-4320-6590 Arena Renovation Project 5,654,000.00 3,976,042.00 1,677,958.00 401-4101-6590 2024 trail work - Three Rivers 393,000.00 338,441.33 54,558.67 401-4101-6590 Community Investment Fund Projects 77,055.00 26,041.06 51,013.94 213-2100-6580 Medic 2 350,000.00 - 350,000.00 601-3400-6580 Lift Station Pump/Control 151,449.00 91,449.00 60,000.00 620-3500-6311 Hydro Study 114,977.00 52,977.00 62,000.00 703-6006-6580 PW - Dump Truck 260,000.00 126,293.00 133,707.00 2024 Spent Carryover Account #Description Budget YTD Request Donations: 101-1051-6319 THRIVE donation for Arts Commission 1,500.00 - 1,500.00 101-2010-6494 HPD needs 200.00 - 200.00 101-2010-6494 Shop with a Cop 6,500.00 4,750.00 1,750.00 200-4440-6494 Memorial bench 10,400.00 422.88 9,977.12 200-4440-6494 Paws in the Park 400.00 229.47 170.53 200-4440-6494 Forestry 200.00 159.00 41.00 200-4440-6494 Recreation Programming 1,000.00 12.88 987.12 200-4440-6494 REC + ART + POLICE 2,000.00 50.39 1,949.61 200-4440-6494 Safety Camp 1,000.00 - 1,000.00 200-4440-6494 Summer Programming 13,500.00 7,747.40 5,752.60 200-4440-6494 Vets Baseball 250.00 - 250.00 200-4440-6494 Downtown Planters 2,500.00 - 2,500.00 200-4440-6494 Dugouts & Field Renovations 25,000.00 - 25,000.00 210-0000-6494 Pioneer room 722.62 - 722.62 213-2100-6494 Fire department 4,104.06 2,265.53 1,838.53 213-2100-6494 Fire Health & Wellness 2,000.00 1,580.00 420.00 TOTAL 54,059.13 VIII-17 City Council Memorandum To: Mayor Fasbender & City Council Members From:Cody Mathisen –City Engineer Date:April 7, 2025 Item:Conduct Public Hearing & Consider Resolution to Adopt Assessments for the 2025 Neighborhood Infrastructure Improvements COUNCIL ACTION REQUESTED Council is requested to conduct a public hearing,and to consider the enclosed resolution to adopt the proposed assessments for City Project 2025-1, the 2025 Neighborhood Infrastructure Improvements.This resolution requires a simple majority vote of support for approval. The scope and features for this project were approved by the City Council at the regular meeting on March 3rd and the City will be receiving bids for the project on April 11th. BACKGROUND INFORMATION The 2025 Neighborhood Infrastructure Improvements contain street and utility improvements to seven City streets ranging in scope of work from street reclamation to full street and utility reconstruction. The project scope was presented to City Council on March 3rd, 2025 (please refer to the attached Project Map). ASSESSMENT POLICY &FINAL PROPOSED RATES All properties in the project area that are abutting an improved street are proposed to be assessed in accordance with City Ordinance. The assessment rates are based on the estimated special benefit to the assessed properties accruing from the constructed improvements. A certified property appraiser was hired to determine the estimated special benefit range for each property type within the proposed project area based on the improvement project.The estimated benefit was taken and then reduced to 90%of that value to establish assessment rates for each lot. Of the 103 assessed properties on this project, 90 are single family residential homes,most commonly ranging in size from approximately 0.2 to 0.4 acres.In addition to single family homes, the other 13 properties of different types within the project are as follows: •5 Institutional Properties –Including Allina Hospital, YMCA, and Regina Senior Living •2 Multi-Unit Apartment Buildings •1 Duplex •4 Twin Homes •1 Agricultural Consistent with how assessments have been conducted over the past two years, a per lot methodology was agreed upon through discussions with the operations committee to provide the most equitable allocation of assessments throughout the neighborhood. Each property type was provided a recommended per-lot rate by the appraiser based on the type of improvement taking place. It is important to note that the special benefits valuation is based on the street and storm sewer improvements only. The City does not levy special assessments associated with sanitary sewer and water system improvements. IX-01 (a,b) The breakdown of assessment rates by property type and type of improvement are shown below: Reconstruction Streets Farm St, Fraiser St, State St, and 1st St W from Farm St to CSAH 42 Unit Type Assessed Rate Single Family Home –Standard*$7,200 per Lot Duplex $7,200 per Lot Twin Home $4,950 per Lot 4-Unit Apartment $10,125 per Lot Allina Hospital $86,850 Regina Senior Living $55,800 Reclaim Streets 1st Place, Olive St, Prairie St, and 1st St W from Pleasant Dr to Farm St Unit Type Assessed Rate Single Family Home –Standard*$6,000 per Lot YMCA $45,000 Regina Clinic $53,625 Conzemius Dairy Farm $12,000 720 Prairie Street –Machine Shop $3,600 *Standard Lots are non-corner lots which front an improved street. Corner lots are assessed 100% of the rate for a short side fronting an improved street and 25% for the long side fronting an improved street. A unique exception to the standard assessment rates above applies to properties along State Street from 3rd to 4th Street, which is scheduled for reconstruction. In 2006, this block underwent a partial reconstruction but did not replace the original (installed in 1952)water and sanitary sewer mains at that time. After multiple water main breaks on this segment since 2006, these lines are clearly in need of replacement consistent with the adjacent blocks of State Street that were proposed with the original project. Following a recommendation from staff, the operations committee provided direction to move forward with adding this block to the project.Since these properties were assessed just 19 years ago, staff consulted City Attorney Kori Land and confirmed that the City may levy an adjusted assessment under the special assessment ordinance for unusual conditions. Given that assessed roadway improvements were intended to last at least 30 years, staff and the operations committee agreed on a prorated assessment of $4,560 per lot instead of $7,200. This amount reflects a deduction for the remaining 11 years of the 30-year life cycle not realized, calculated as 19/30 of the standard assessment rate. The culmination of assessment rates were supported by the Operations Committee on December 9, 2025,and would result in the City collecting $724,462.50 to help fund the project.For a copy of the proposed assessments, please refer to the attached Preliminary Assessment Rolls dated March 28, 2025. IX-01 (a,b) FINANCIAL IMPACTS The project has a total pre-bid cost estimate of $4,515,000 including design, engineering,construction, and other project delivery overhead costs, as detailed in the Feasibility & Assessments Report delivered to the Council on February 3, 2025. •The project will be funded by special assessments and General Obligation (G.O.) Bonds: o The Street portion of the G.O. Bonds is estimated at $2,555,000, of which $724,462.50 will be paid back by proposed special assessment revenue over time. o The utility portion of the G.O. Bonds is estimated at $1,960,000 which breaks down as follows: ▪Sanitary sewer System -$520,000 ▪Water System -$910,000 ▪Storm Sewer System -$530,000 •The project is tracking to be funded within the City’s funding parameters for the 2025 Budget. STAFF RECOMMENDATION Staff recommends that the Council hold the public hearing and consider the attached resolution to adopt assessments as proposed for the 2025 Neighborhood Infrastructure Improvements. ATTACHMENTS ➢Resolution to Adopt the Assessments ➢Project Map ➢Preliminary Assessment Roll dated March 28, 2025 IX-01 (a,b) CITY OF HASTINGS DAKOTA COUNTY,MINNESOTA RESOLUTION NO. RESOLUTION TO ADOPT THE ASSESSMENTS FOR PROJECT 2025-1,2025 NEIGHBORHOOD INFRASTRUCTURE IMPROVEMENTS WHEREAS, pursuant to proper notice duly given as required by law, the City Council of the City of Hastings has met, heard, and passes upon all objections to the proposed assessments for the following project: 2025-1, Neighborhood Infrastructure Improvements –The reconstruction improvements would involve complete reconstruction of the street with new base material and pavement including concrete curb and gutter replacement, pedestrian ramp improvements, storm sewer extensions, repairs and replacements, and new sidewalk construction along 1st Street West. Reclamation improvements would involve reclamation of existing base material and pavement with new pavement surface including spot curb and gutter repairs, localized storm sewer extensions, repairs,and replacements, and select pedestrian ramp improvements. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS: 1.The proposed assessments for Project 2025-1 the Neighborhood Infrastructure Improvements, a copy of which is filed with the Hastings Engineering Department and with the City Clerk, are hereby accepted and shall constitute the special assessment against the properties named therein, and each tract of land therein included is hereby found to be benefited by the constructed improvement in the amount of the assessment levied against it. 2.Such assessment shall be payable in equal annual installments extending over a period of ten (10) years, the first of the installments to be payable with the first property tax installment of 2025 and shall bear interest at the rate for which City bonds are sold plus 1.5%, per annum from December 1, 2025. To the first installment shall be added interest on the entire assessment from December 1, 2025,until December 31, 2025. To each subsequent installment, when due, shall be added interest for one year on all unpaid balances. 3.The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole or part of the assessment on such property with interest accrued to the date of the payment to the City Clerk, except that no interest or Dakota County assessment certification fee shall be charged if the entire assessment is paid by October 31, 2025. The owner may, at any time thereafter, pay to the County Treasurer the entire amount of the assessment remaining unpaid with interest accrued to December 31 of the year in which such payment is made. Such payments to the County Treasurer must be made before December 30, or interest will be charged through December 31 of the next succeeding year. 4.The Clerk shall forthwith, transmit a certified duplicate of this assessment to the County Auditor to be extended on the property tax lists of the County, and such assessments shall be collected and paid over in the same manner as other municipal taxes. 5.The amount specially assessed is hereby affirmed to be $724,462.50 ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA, THIS 7th DAY OF APRIL, 2025. Ayes: Nays: Mary D. Fasbender, Mayor ATTEST: Kelly Murtaugh, City Clerk SEAL IX-01 (a,b) IX-01 (a,b) City of Hastings City Project 2025-1, Neighborhood Improvments Project Property Owner Information & Assessment Amounts Property Owners Updated 3.28.2025 Property No.Parcel ID Site Address Owner Lot Type Corner Lot (X=Yes) Lot Frontage Type Standard Frontage Unit Long Side Unit (0.25) Total Units Assessment Rate Standard Assessment Rate Long Side*Total Assessment 1 191050005131 1003 1ST ST W MARK R STORLIE SF Residential 1 1.00 $7,200.00 $7,200.00 2 196320201011 1008 1ST ST W REGINA SENIOR LIVING Institutional 1 1.00 $55,800.00 $55,800.00 3 191050006032 1113 1ST ST W RICHARD J & LORAINE A NEISEN SF Residential 1 1.00 $7,200.00 $7,200.00 4 191050006120 1125 1ST ST W LEROY L & VICKIE L ANDERSON SF Residential 1 1.00 $7,200.00 $7,200.00 5 196320001010 1210 1ST ST W REGINA MEDICAL CENTER Institutional 1 1.00 $53,625.00 $53,625.00 6 198140101080 1215 1ST ST W JOHN F & CHERI L STORKAMP SF Residential 1 1.00 $6,000.00 $6,000.00 7 191050004131 931 1ST ST W ROBERT J JR VOELKER SF Residential X CBS 1 0.25 1.25 $7,200.00 $7,200.00 $9,000.00 8 196320201012 1175 NININGER RD REGINA MEDICAL CENTER Institutional 1 1.00 $86,850.00 $86,850.00 9 196315001010 85 PLEASANT DR REGINA MEDICAL CENTER (YMCA) Institutional X CSS 1 1.00 $45,000.00 $45,000.00 10 190290017019 CONZEMIUS DAIRY FARM Agricultural X CSS 1 1.00 $12,000.00 $12,000.00 $289,875.00 11 198140101010 110 1ST PL DANIEL & KIMBERLY ROHR SF Residential X CBS 1 0.25 1.25 $6,000.00 $6,000.00 $7,500.00 12 198140101070 115 1ST PL DANIEL L & DEBRA A WADZINSKI SF Residential X CBS 1 0.25 1.25 $6,000.00 $6,000.00 $7,500.00 13 198140101020 120 1ST PL ROSALIE A TAPPELLA SF Residential 1 1.00 $6,000.00 $6,000.00 14 198140101060 125 1ST PL EDWARD JAMES & MARY ANN TSTES FLEMING SF Residential 1 1.00 $6,000.00 $6,000.00 15 198140101030 130 1ST PL MARK I & LINDA J PRETTYMAN SF Residential 1 1.00 $6,000.00 $6,000.00 16 198140101050 135 1ST PL MICHAEL J & JULIE A KELLY SF Residential 1 1.00 $6,000.00 $6,000.00 17 198140101040 140 1ST PL DANIEL P & CARMEN E DEHAMER SF Residential 1 1.00 $6,000.00 $6,000.00 $45,000.00 18 191050007103 101 FARM ST #A JUDY SEIDL Twin Home X CBS 1 0.25 1.25 $4,950.00 $4,950.00 $6,187.50 19 191050007102 101 FARM ST #B SANDRA K RUMPZA Twin Home 1 1.00 $4,950.00 $4,950.00 20 191050007121 103 FARM ST JAMES R & KONNIE K JACOBY SF Residential 1 1.00 $7,200.00 $7,200.00 21 198140101090 110 FARM ST MARK J SCHUTT SF Residential X CBS 1 0.25 1.25 $6,000.00 $7,200.00 $7,800.00 22 191050007130 111 FARM ST ANTHONY R CARLSON SF Residential 1 1.00 $7,200.00 $7,200.00 23 191050007140 111 FARM ST ANTHONY R CARLSON SF Residential 0.00 $0.00 24 191050007150 117 FARM ST MICHAEL & LINDA HOLZEMER SF Residential 1 1.00 $7,200.00 $7,200.00 25 198140101100 118 FARM ST SHIRLEY J DOFFING SF Residential 1 1.00 $7,200.00 $7,200.00 26 198140001021 120 FARM ST AJC KLEEN ASSOCIATES Twin Home 1 1.00 $4,950.00 $4,950.00 27 191050007160 121 FARM ST KEENAN HUMPHREY SF Residential 1 1.00 $7,200.00 $7,200.00 28 198140001022 122 FARM ST AJC KLEEN ASSOC Twin Home 1 1.00 $4,950.00 $4,950.00 29 198140001030 124 FARM ST NICHOLAS & CHERYL TSTES CONZEMIUS SF Residential 1 1.00 $7,200.00 $7,200.00 30 191050007183 1128 2ND ST W ALLAN J & KELLY A CORDES SF Residential X CLS 0.25 0.25 $7,200.00 $1,800.00 $73,837.50 31 191050006121 101 FRAISER ST LEO E PINKE SF Residential X CBS 1 0.25 1.25 $7,200.00 $7,200.00 $9,000.00 32 191050007011 102 FRAISER ST ADAM RACHUY SF Residential X CBS 1 0.25 1.25 $7,200.00 $7,200.00 $9,000.00 33 191050007031 104 FRAISER ST KAY MCNAMARA SF Residential 1 1.00 $7,200.00 $7,200.00 34 191050007050 110 FRAISER ST JACOB DOHMEN SF Residential 1 1.00 $7,200.00 $7,200.00 35 191050006153 115 FRAISER ST CHERIE L L DENN SF Residential 1 1.00 $7,200.00 $7,200.00 36 191050007070 116 FRAISER ST JAMES P & ELAINE M HORSCH SF Residential 1 1.00 $7,200.00 $7,200.00 37 191050007092 120 FRAISER ST JON OLIVER JOHNSON SF Residential 1 1.00 $7,200.00 $7,200.00 38 191050006154 121 FRAISER ST CHERIE L L DENN SF Residential 1 1.00 $7,200.00 $7,200.00 39 191050006171 127 FRAISER ST RICHARD R & DEBORAH REINARDY SF Residential 1 1.00 $7,200.00 $7,200.00 40 191050006182 1114 2ND ST W NATHAN JOHN HOCHMUTH SF Residential X CLS 0.25 0.25 $7,200.00 $7,200.00 $1,800.00 41 191050007093 1206 2ND ST W KATHLEEN A LOTHENBACH SF Residential X CSS 1 1.00 $7,200.00 $7,200.00 $7,200.00 $77,400.00 42 191050005132 111 OLIVE ST CHRISTOPHER MANGIONE SF Residential X CBS 1 0.25 1.25 $7,200.00 $6,000.00 $8,700.00 43 191050006033 120 OLIVE ST MATTHEW G & KELSEY L WORMLEY SF Residential X CBS 1 0.25 1.25 $7,200.00 $6,000.00 $8,700.00 44 191050005140 121 OLIVE ST PATRICIA M TSTE MANN SF Residential 1 1.00 $6,000.00 $6,000.00 45 191050005152 121 OLIVE ST PATRICIA M TSTE MANN SF Residential 1 1.00 $6,000.00 $6,000.00 46 191050006052 130 OLIVE ST JEFFREY GRAFF SF Residential 1 1.00 $6,000.00 $6,000.00 47 191050005160 131 OLIVE ST LISA REINARDY SF Residential 1 1.00 $6,000.00 $6,000.00 48 191050005170 141 OLIVE ST EDWARD F & RHONDA L KREHL SF Residential 1 1.00 $6,000.00 $6,000.00 49 191050006071 150 OLIVE ST ROBERT J POMMERENING SF Residential 1 1.00 $6,000.00 $6,000.00 50 191050005200 151 OLIVE ST KEEGAN MCINTOSH SF Residential X CLS 0.25 0.25 $6,000.00 $1,500.00 51 191050006091 1104 2ND ST W AUGUST & DIANE FOX SF Residential X CLS 0.25 0.25 $6,000.00 $1,500.00 $56,400.00 52 191050004150 113 STATE ST THOMAS C & DARLA J WILSON SF Residential 1 1.00 $7,200.00 $7,200.00 53 191050004140 113 STATE ST THOMAS C & DARLA J WILSON SF Residential 1 1.00 $0.00 54 191050005020 104 STATE ST PROPERTIES LLC CIRO Duplex X CBS 1 0.25 1.25 $7,200.00 $7,200.00 $9,000.00 55 191050005040 106 STATE ST GEOFFREY APPELGREN SF Residential 1 1.00 $7,200.00 $7,200.00 56 191050005051 116 STATE ST ANDREA CARROLL SF Residential 1 1.00 $7,200.00 $7,200.00 57 191050004160 121 STATE ST ZACHARY NAUMANN SF Residential 1 1.00 $7,200.00 $7,200.00 58 191050005072 122 STATE ST GARY W & MARY A CATER 4-Unit Apartment 1 1.00 $10,125.00 $10,125.00 59 191050004170 125 STATE ST NICCI ANDERSEN SF Residential 1 1.00 $7,200.00 $7,200.00 60 191050005071 126 STATE ST 126 STATE STREET LLC 4-Unit Apartment 1 1.00 $10,125.00 $10,125.00 61 191050009020 200 STATE ST DONALD M TURNBULL SF Residential X CLS 0.25 0.25 $7,200.00 $1,800.00 62 191050010120 221 STATE ST ZACHARY PFEIFER SF Residential X CLS 0.25 0.25 $7,200.00 $1,800.00 63 191050009191 224 STATE ST LUANE LANGENFELD SF Residential X CLS 0.25 0.25 $7,200.00 $1,800.00 64 191050020030 302 STATE ST PAUL W & NANCY E ALITZ SF Residential X CSS 1 1.00 $4,560.00 $4,560.00 65 191050019101 303 STATE ST RALPH J & MARY MEUWISSEN SF Residential X CSS 1 1.00 $4,560.00 $4,560.00 66 191050020031 308 STATE ST MOUHANAD & EMILY CHOUMAN SF Residential 1 1.00 $4,560.00 $4,560.00 67 191050019100 311 STATE ST JAMES & CHARLOTTE BZOSKIE SF Residential 1 1.00 $4,560.00 $4,560.00 68 191050020200 312 STATE ST JANET L SWANSON SF Residential 1 1.00 $4,560.00 $4,560.00 69 191050020201 316 STATE ST KARYN HETHERINGTON SF Residential CSS 1 1.00 $4,560.00 $4,560.00 70 191050019120 321 STATE ST ADAM BRANDON & CORRINA MARIE BURG SF Residential X CLS 0.25 0.25 $4,560.00 $1,140.00 71 191050023200 410 STATE ST TWIN CITIES HABITAT FOR HUMANITY INC SF Residential 1 1.00 $7,200.00 $7,200.00 72 191050023201 416 STATE ST DAVID A SCHMIDT SF Residential X CSS 1 1.00 $7,200.00 $7,200.00 73 191050034030 1000 5TH ST W MICHAEL F & SUSAN L ZAPPA SF Residential X CSS 1 1.00 $7,200.00 $7,200.00 74 191050023020 1001 4TH ST W DAVID L & NANCY MULLINER SF Residential X CLS 0.25 0.25 $7,200.00 $1,800.00 75 191050005101 1004 2ND ST W SCOTT ALLEN TSTE BURKHART SF Residential X CLS 0.25 0.25 $7,200.00 $1,800.00 76 191050033120 926 6TH ST W EVAN FISHER-DAMSGARD SF Residential X CLS 0.25 0.25 $7,200.00 $1,800.00 77 191050038100 929 6TH ST W DANIEL & KIMBERLY MANN SF Residential X CLS 0.25 0.25 $7,200.00 $1,800.00 78 191050038120 928 7TH ST W JAMES S MACKEY SF Residential X CLS 0.25 0.25 $7,200.00 $1,800.00 79 191050033100 933 5TH ST W SCOTT F & JULIE L N URBAN SF Residential X CLS 0.25 0.25 $7,200.00 $1,800.00 80 191050024120 934 5TH ST W MICHAEL K & TAMARA J MASON SF Residential X CLS 0.25 0.25 $7,200.00 $1,800.00 81 191050010100 939 2ND ST W JOHN W TSTE OLSON SF Residential X CLS 0.25 0.25 $7,200.00 $1,800.00 82 191050024100 939 4TH ST W MICHAEL R & MARJORIE A SYLVANDER SF Residential X CLS 0.25 0.25 $7,200.00 $1,800.00 83 191050004202 948 2ND ST W OSCAR ENZENAUER CASTANEDA SF Residential X CSS 1 1.00 $7,200.00 $7,200.00 84 191050004203 948 2ND ST W OSCAR ALEJANDRO ENZENAUER CASTANEDA SF Residential 1 1.00 $7,200.00 $7,200.00 $151,350.00 85 191050019200 320 PRAIRIE ST JEWEL DALTON SF Residential X CLS 0.25 0.25 $6,000.00 $1,500.00 86 191050039120 619 PRAIRIE ST ANN E SUBY SF Residential X CLS 0.25 0.25 $6,000.00 $1,500.00 87 191050038200 620 PRAIRIE ST ELAYNE M LUKOWICZ SF Residential X CLS 0.25 0.25 $6,000.00 $1,500.00 88 191050046132 715 PRAIRIE ST DONALD & VERNELLE CYSIEWSKI Institutional X CSS 1 1.00 $3,600.00 $3,600.00 89 191050025100 827 4TH ST W CHARLES E & CAROL M RAWAY SF Residential X CLS 0.25 0.25 $6,000.00 $1,500.00 90 191050024020 903 4TH ST W JOYCE A SCHMIDT SF Residential X CLS 0.25 0.25 $6,000.00 $1,500.00 91 191050025120 830 5TH ST W PATRICIA L PEPIN SF Residential X CLS 0.25 0.25 $6,000.00 $1,500.00 92 191050024201 900 5TH ST W ANDREW GORMAN SF Residential X CLS 0.25 0.25 $6,000.00 $1,500.00 93 191050033010 901 5TH ST W LORNE L STREIFF SF Residential X CLS 0.25 0.25 $6,000.00 $1,500.00 94 191050032100 839 5TH ST W RYAN & SARAH HUMMEL SF Residential X CLS 0.25 0.25 $6,000.00 $1,500.00 95 191050032110 840 6TH ST W KEVIN HURRY SF Residential X CLS 0.25 0.25 $6,000.00 $1,500.00 96 191050039100 837 6TH ST W BRUCE R & BRENDA S KROMER SF Residential X CLS 0.25 0.25 $6,000.00 $1,500.00 97 191050038020 901 6TH ST W DAVID AND MICHELLE BERGEVIN SF Residential X CLS 0.25 0.25 $6,000.00 $1,500.00 98 191050033200 902 6TH ST W MARTIN J & RENEE E LECKSCHEID SF Residential X CLS 0.25 0.25 $6,000.00 $1,500.00 99 191050046100 837 7TH ST W WILLIAM R & SAMANTHA L HERMAN SF Residential X CLS 0.25 0.25 $6,000.00 $1,500.00 100 191050047200 901 7TH ST W DALE D CYSIEWSKI SF Residential X CLS 0.25 0.25 $6,000.00 $1,500.00 101 191050018110 842 4TH ST W COLE POTTINGER SF Residential X CLS 0.25 0.25 $6,000.00 $1,500.00 102 191050018100 845 3RD ST W ANTHONY & BRENDA TCHIDA SF Residential X CLS 0.25 0.25 $6,000.00 $1,500.00 103 191050019010 901 3RD ST W MARCUS P & DORTHY E ALLEN SF Residential X CLS 0.25 0.25 $6,000.00 $1,500.00 $30,600.00 $724,462.50 *Corner lots with long sides abutting an improved street will be assessed 25% of the rate for that street improvement State Street Total Assessed PRAIRIE STREET Prairie Street Total Assessed Total Assessments STATE STREET 1st Street Total Assessed 1ST PLACE 1st Place Total Assessed FARM STREET Farm Street Total Assessed FRAISER STREET Fraiser Street Total Assessed OLIVE STREET Olive Street Total Assessed 1ST STREET S CLS CSS CBS Standard (rectangular more/less) 100% of Frontage Assessment Policy Key Lot Frontage Type Assessment Formula Corner - Work on Long Side Only 25% of Frontage Corner - Work on Short Side Only 100% of Frontage Corner - Work on Both Sides 100% of Short Side + 25% of Long Side IX-01 (a,b) City Council Memorandum To: Mayor Fasbender & City Council Members From: John Caven Date: April 7, 2025 Item: Award of Contract – 2025 Mill & Overlay Program Council Action Requested: The council is requested to award the contract for the 2025 Mill & Overlay Program to the lowest responsible bidder, OMG Midwest, Inc dba Minnesota Paving & Materials, in the amount of $1,022,424.85. This project will provide a renewed pavement surface on 4th St from Dakota Summit to Pleasant Dr, 16th through 23rd St from Pleasant Dr to Westview Dr, Featherstone Rd from west end to Pleasant Dr, High Point Ct from Northridge Ct through cul-de-sac, Northridge Ct from Northridge Dr through cul-de-sac, and upgrade tree grates on Sibley St from 2nd St to 3rd St. Background Information: Five bids were received and opened for the 2025 Mill & Overlay Program on Thursday, March 20, 2025. The substantial completion date for the project is June 25, 2025. Bidder Base Bid OMG Midwest Inc dba MN Paving & Materials $ 1,022,424.85 Bituminous Roadways $1,056,655.65 Park Construction Company Northwest McNamara Contacting $1,063,626.24 $ 1,076,441.89 $ 1,107,603.77 Financial Impact: The local non-State Aid street portion of the 2025 Mill & Overlay Program is paid by Mill and Overlay up to $1,000,000, the Sibley Street tree grate improvements will be paid by Repair and Maintenance up to $45,000, and the watermain rebolting will be paid up to $67,000 using the Water Enterprise funds. The construction costs track within the 2025 budget. Staff Recommendation: Staff is recommending the City Council move forward in adopting the attached resolution awarding the contract to the lowest responsible bidder, OMG Midwest, Inc dba Minnesota Paving & Materials, in the amount of $1,022,424.85. Attachments: ·Resolution & Project Map IX-02 (a) CITY OF HASTINGS DAKOTA COUNTY,MINNESOTA Resolution No. _____ RESOLUTION AWARDING CONTRACT FOR 2025 MILL &OVERLAY PROGRAM WHEREAS, pursuant to an advertisement for bids for 2025 Mill & Overlay Program, bids were opened on March 20, 2025 and tabulated according to law, and the following bids were received: Bidder Base Bid OMG Midwest, Inc dba MN Paving & Materials Bituminous Roadways Park Construction Company Northwest McNamara Contracting $ 1,022,424.85 $ 1,056,655.65 $ 1,063,626.24 $ 1,076,441.89 $ 1,107,603.77 WHEREAS, OMG Midwest, Inc dba Minnesota Paving & Materials is the lowest responsible bidder, and WHEREAS, OMG Midwest, Inc dba Minnesota Paving & Materials has been determined to be qualified for the contract; NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS; 1)The Mayor and City Clerk are hereby authorized and directed to enter into a contract for the 2025 Mill & Overlay Program with OMG Midwest, Inc dba Minnesota Paving & Materials in the amount of $1,022,424.85. ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA, THIS 7TH DAY OF APRIL, 2025. Ayes: Nays: ATTEST: Mary Fasbender, Mayor Kelly Murtaugh, City Clerk (Seal) IX-02 (a) A IRUdUJ Legend 20251stStreetWest 963 ft 5th Street West Wal-Mart 6th Street WesLionsPark 7th Street Wes Highway 55 Cub Foods Fleet Farm Westview Mall Conzemius Park Tierney Drive o, 14th Street West 15th Street West15thStreetWest Pleasant Park Wallin Park Dakota F nes 131 ft p /?oad Rosemary Park Ponding Basin Southwest Park Ponding Basin 2nd Street West Pinehurst Elementary General Sieben &4th St W Ponding Basi Featherstone Park Ponding Basin Christa McAuliffe Elem. The Thompson-Fasb House Hasting High School Athletic Fields Dakota County Park Conservation Area Fallbrook Fasbender Clinic Buildir Hastings High School 2025 Mill &Overlay Program 4th St:Dakota Summit Dr to Pleasant Dr Featherstone Rd:West End to Pleasant Dr High Point Ct:Pleasant Dr through Cul-de-sac Northridge Ct:High Point Ct through Cul-de-sac 16th St:Pleasant Dr to Westview Dr17thSt:Pleasant Dr to Westview Dr 18th St:Pleasant Dr to Westview Dr 19th St:Pleasant Dr to Westview Dr 20th St:Pleasant Dr to Westview Dr 21st St:Pleasant Dr to Westview Dr 22nd St:Pleasant Dr to Westview Dr23rdSt:Pleasant Dr to Westview Dr IX-02 (a) City Council Memorandum To: Mayor Fasbender & City Council Members From: John Caven – Assistant City Engineer Date: April 7, 2025 Item: Approve Change Order #1 for 2025 Mill & Overlay Program COUNCIL ACTION REQUESTED Council is requested to approve the attached change order to the contract for the 2025 Mill & Overlay Program. BACKGROUND INFORMATION The bid opening for the 2025 Mill & Overlay program was on March 20th. The bid prices came in favorable and under budget. Minnesota Paving & Materials has agreed to mill and overlay additional streets and stay within the original budget amount. Additional streets include Brooke Pl, River Heights Ct, and River Shore Ct from Northridge Dr through cul-de-sac. These cul-de-sacs are approximately 25 years old, showing significant signs of distress at the surface, and are in the appropriate window for a mill and overlay. FINANCIAL IMPACT The value of the additional work from Change Order #1 is estimated to be an increase of $54,936.14 to the original contract. The adjusted total falls within the planned budget of $1,095,000 for the 2025 Mill & Overlay Program, and a construction contingency of 1.64% will remain for unforeseen issues during the delivery of the project. The total impact of this change order to the contract is at 5.4%. The table below summarizes the change order. 2025 Mill & Overlay Change Order Summary Change Order Date Item Estimated Value 1 3/21/2025 Add three additional cul-de-sacs to mill and overlay project scope $54,936.14 Net Total Increase/(Decrease) to date $54,936.14 Original Contract Value $1,022,424.85 Adjusted Contract Value $1,077,360.99 Change Orders as Percentage of Original Contract Value to date 5.4% STAFF RECOMMENDATION The change order leverages the unexpected favorable bid prices and maximizes the amount of streets to be re- surfaced. Staff recommends approval by the Council. IX-02 (a) 1 City of Hastings Engineering Department Change Order #1 Contractor: OMG Midwest Inc dba Minnesota Paving & Materials 14475 Quiram Dr Rogers, MN 55374 Contract Name: 2025 Mill & Overlay Program The City of Hastings and Minnesota Paving & Materials hereby agree to this change order to the 2025 Mill & Overlay Program. Changes are as follows: 1.The following street segments will be added to the 2025 Mill & Overlay Program: Brooke Pl, River Heights Ct, and River Shore Ct from Northridge Dr through cul-de-sac. The additional costs for labor and materials is $54,936.14. The City will compensate this additional work with the following bid items. Item No.Description Quantity Unit Unit Price Total 5 REMOVE CONCRETE CURB & GUTTER (FOR SPOT REPLACEMENT)208 LF $ 10.57 $ 2,198.56 6 SAWCUT BITUMINOUS (2”) 124 LF $ 1.41 $ 174.84 10 MILL BITUMINOUS PAVEMENT (2”) 3,892 SY $ 1.35 $ 5,254.20 11 JOINT ADHESIVE 2,565 LF $ 0.20 $ 513.00 12 BIT MATERIAL FOR TACK COAT 389 GAL $ 0.01 $ 3.89 13 BIT WEAR COURSE MIX SPWEB340B 472 TON $ 67.50 $ 31,860.00 17 REINFORCEMENT BARS 136 LB $ 9.19 $ 1,249.84 18 ADJUST EXISTING GATE VALVES 2 EA $ 235.40 $ 470.80 23 ADJUST RINGS & CASTING – CATCH BASIN (NEW CASTING)1 EA $1,174.87 $1,174.87 25 ADJUST CASTING 4 EA $340.76 $1,363.04 26 MORTAR RINGS 3 EA $216.68 $650.04 31 B618 CONCRTE CURB & GUTTER (FOR SPOT REPLACEMENT)208 LF $39.41 $8,197.28 34 TRAFFIC CONTROL 0.15 LS $4,863.59 $729.54 35 LANDSCAPING 50 LF $15.04 $752.00 37 SEEDING, BLOWN COMPOST 52 SY $6.62 $344.24 Approved By: ____________________________ Accepted By: __________________________________ City Engineer Minnesota Paving & Materials Date: Date: ESTIMATED NET CONTRACT CHANGE: $54,936.14 IX-02 (a) A REPLACE RINGS &REINSTALL CASTINGS -CB B REPLACE RINGS &INSTALL NEW CASTINGS -CB STORM SEWER,MANHOLE,CATCH BASIN C REPLACE RINGS &REINSTALL CASTINGSDREPLACEGATEVALVEBOXSECTION e SANITARY,MANHOLE -MH E ADJUST GATE VALVE F ADJUST CASTING -MH x 0 WATERMAIN,GATE VALVE,GATE VALVE G MORTAR RINGSH2RE-BOLT GATE VALVES.GROUP 2.J REPLACE GATE VALVE BOX SECTION (ALL) MANHOLE I I REPLACE PEDESTRIAN RAMP.SEE DETAILS. MILL AND OVERLAY RIVER SHORE CT 0 40 80 REV.BY DATE I HEREBYCERTIFYTHAT THIS PLAN WAS PREPARED BYME OR UNDERMYDIRECTSUPERVISIONANDTHAT1AMADULYUCENSEDPROFESSIONALENGINEERUNDERTHELAWSOFTHESTATEOFMINNESOTA.JRC DRAWN JRCSCALEFEETJOHNCAVEN,P.E.x/91 /9S CHECKED 47540 Z Z JRC RIVER HEIGHTS CTEADJUSTGATE VALVE (STA 0+28L)F ADJUST CASTING -SANMH (STA 2+49)~5 RINGSGMORTARRINGS-SANMH (STA 2+49)~5 RINGS BROOKE PLFADJUST CASTING -SANMH (STA 1+50R)~4 RINGSBREPLACERINGS&INSTALL NEW CASTINGS -CBMH (STA 1+95R)~6 RINGS RIVER SHORE CTEADJUSTGATE VALVE (STA 0+21L)F ADJUST CASTING -SANMH (STA 2+05L)~2 RINGSGMORTARRINGS-SANMH (STA 2+05L)~2 RINGSFADJUSTCASTING-SANMH (STA 4+45R)~3 RINGSGMORTARRINGS-SANMH (STA 4+45R)~3 RINGS City of Hostings 101 4th Street EastHastings,MN 55033 2025 MILL &OVERLAY PROGRAM ADDITIONAL STREETS RIVER HEIGHTS CT,BROOKE PL,RIVER SHORE CT 18b OF 32 IX-02 (a) Hasting High School Athletic Fields General Sieben &4th St W Ponding Basin Wal-Mart A Legend 20251stStreetWest in 6th Street WeLionsPark Featherstone Park Ponding Basin The Thompson-Fasb House 145th Street East Cub Foods Tierney Drive Wallin Park Highway 55 Westview Mall Christa McAuliffe Elem. |55 |FasbenderClinicBuildir Conzemius Park Pinehurst Elementary 15th Street West Rosemary Park Ponding Basin 14th Street West 15th Street West 17th Street Country Estates Southwest Park Ponding Basin 160th Street East Dakota County Park Conservation Area N 2025 Mill &Overlay Program 4th St:Dakota Summit Dr to Pleasant Dr Brooke PI:Northridge Dr through Cul-de-sac Featherstone Rd:West End to Pleasant Dr High Point Ct:Pleasant Dr through Cul-de-sac Northridge Ct:High Point Ct through Cul-de-sac River Heights Ct:Northridge Dr through Cul-de-sac River Shore Ct:Northridge Dr through Cul-de-sac 16th St:Pleasant Dr to Westview Dr17thSt:Pleasant Dr to Westview Dr 18th St:Pleasant Dr to Westview Dr 19th St:Pleasant Dr to Westview Dr 20th St:Pleasant Dr to Westview Dr 21st St:Pleasant Dr to Westview Dr 22nd St:Pleasant Dr to Westview Dr23rdSt:Pleasant Dr to Westview Dr OakStreet IX-02 (a) City Council Memorandum To:Mayor Fasbender & City Councilmembers From:Chris Jenkins, Parks & Recreation Director Date:April 7, 2025 Item:Lake Rebecca Park Improvements Project Award Council Action Requested:Accept bid and Award Contract to Ashwill Companies. Background Information:The Lake Rebecca Park Improvements Projectis and LCCMR Grant funded project with a total of $1M in grant funds. A thorough master plan was developed,and this contract is the second and final piece to make planned improvements at Lake Rebecca Park. Our consulting team at HKGI developed the master plan and the construction bidding documents. Bids were opened on March 13, 2025, six companies submitted bids and Ashwill Companies was the low, responsive, responsible bidder. HKGI staff have verified Ashwill Companies has a full understanding of the project and ability to accomplish the project. Ashwill Companies has submitted a project schedule that will complete all elements of this project in early June 2025. This will be ahead of the currentJune 30, 2025 completion deadline for the grant.The City has requested a completion date extension to June 30, 2026, however we still do not know if that will be approved by the MN Legislature. Everyone’s goal is to complete this project by our current June 30, 2025 deadline. Staff recommend accepting the bid and awarding the contract to Ashwill Companies. Financial Impact:The entirety of this project is grant funded with this contract being bid at $511,790.94.If through unforeseen circumstances, the project work is not completed and the City does not receive an extension,whatever work is not yet completed will be the financial responsibility of the City. There is some financial risk, however we have confidence the work will be completed ahead of the current June 30 deadline. IX-03 Advisory Commission Discussion:N/A Council Committee Discussion:N/A Attachments: ▪Award Recommendation ▪Bid Tabulation ▪Proposed Project Schedule ▪Contract IX-03 800 Washington Avenue North, Suite 207 Minneapolis, MN 55401 Memorandum To:Chris Jenkins, Parks and Recreation Director From: Amy Bower, Project Landscape Architect Subject:Hastings Lake Rebecca Park Improvements –Contract Award Recommendation Date:April 3, 2025 The bid for the Hastings Lake Rebecca Park Improvements Project was opened on Tuesday, March 13th, 2025. Six bids were received. HKGI recommends project award to Ashwill Companies for a Base Bid of $330,778.05,and acceptance of the following alternates; alternate 2:Paddle launch with boardwalk $64,031.88, alternate 3: 58 boulder car stops $15,489.48, alternate 4: 11 solar lights $ 55,154.00, alternate 5: Additional sidewalk: $19,011.73, alternate 6: Hydraulic bonded fiber matrix $ 27,328.00, and reject alternate 1: paddle launch (w/out boardwalk) $53,931.53, for at total award of: $511,790.94. Recommendation is based on the following; 1.Ashwill Companies submitted the lowest price for the Base Bid and chosen alternates. 2.Ashwill Companies pricing for the Base Bid is below engineer estimate, and a reasonable cost. 3.Ashwill Companies has years of experience for successful site construction work, including many successful park projects, and will self-preform much of the work. 4.A bid opening follow up phone conversation with Kyle Ashwill of Ashwill Companies about the project demonstrated they had a thorough understanding of project conditions and requirements. Feel free to call us with any questions. Amy Bower, PLA (MN) Landscape Architect 612-703-2358 | amy@hkgi.com EiHKGi Planning|LandscapeArchitecture|UrbanDesign IX-03 HastingsLakeRebeccaParkImprovements(#9507001) Owner:HastingsMN,Cityof Solicitor:HoisingtonKoeglerGroup,Inc 03/13/202502:00PMCDT EngineerEstimate AshwillCompanies Sunram Construction,Inc. ShorelineLandscaping &Contracting MaxSteininger,Inc. ‐ Member SectionTitLineItem ItemCode ItemDescription UofM Quantity UnitPrice Extension UnitPrice Extension UnitPrice Extension UnitPrice Extension UnitPrice Extension BaseBid 1 2021.501 Mobilization LS 1 $63,000.00 $63,000.00 $17,602.00 $17,602.00 $26,775.35 $26,775.35 $25,180.00 $25,180.00 $134,606.70 $134,606.70 2 2101.502 Grubbing EA 22 $250.00 $5,500.00 $328.00 $7,216.00 $295.00 $6,490.00 $503.00 $11,066.00 $272.72 $5,999.84 3 2101.502 Clearing EA 22 $250.00 $5,500.00 $359.00 $7,898.00 $105.00 $2,310.00 $490.00 $10,780.00 $117.65 $2,588.30 4 2104.502 RemoveBollards EA 125 $15.00 $1,875.00 $42.76 $5,345.00 $80.00 $10,000.00 $80.00 $10,000.00 $101.08 $12,635.00 5 2104.502 RemoveConcreteSlab EA 16 $200.00 $3,200.00 $233.31 $3,732.96 $315.00 $5,040.00 $833.00 $13,328.00 $235.99 $3,775.84 6 2104.502 RemoveConcreteAbutment EA 1 $600.00 $600.00 $599.00 $599.00 $1,675.00 $1,675.00 $3,100.00 $3,100.00 $3,192.17 $3,192.17 7 2104.502 RemoveLightPole EA 2 $500.00 $1,000.00 $509.50 $1,019.00 $900.00 $1,800.00 $2,510.00 $5,020.00 $494.42 $988.84 8 2104.502 RemoveSign EA 2 $350.00 $700.00 $128.00 $256.00 $50.00 $100.00 $125.00 $250.00 $53.48 $106.96 9 2104.503 RemoveGuardrail LF 200 $50.00 $10,000.00 $6.44 $1,288.00 $12.65 $2,530.00 $15.45 $3,090.00 $10.53 $2,106.00 10 2104.503 RemoveCurb&Gutter LF 176 $20.00 $3,520.00 $6.81 $1,198.56 $14.50 $2,552.00 $18.00 $3,168.00 $8.89 $1,564.64 11 2104.504 RemoveBituminousDrivewayPavement SY 4979 $5.00 $24,895.00 $3.32 $16,530.28 $2.55 $12,696.45 $8.60 $42,819.40 $5.98 $29,774.42 12 2104.504 RemoveBituminousTrailPavement SY 277 $7.00 $1,939.00 $5.16 $1,429.32 $9.15 $2,534.55 $8.10 $2,243.70 $7.21 $1,997.17 13 2104.503 SawingConcretePavement LF 4 $5.00 $20.00 $16.38 $65.52 $10.00 $40.00 $8.00 $32.00 $80.21 $320.84 14 2104.503 SawingBituminousPavement LF 77 $5.00 $385.00 $4.25 $327.25 $5.00 $385.00 $5.00 $385.00 $8.56 $659.12 15 2106.507 Excavation ‐ Common(Cut:1480CY,Fill:50CY)CY 1480 $25.00 $37,000.00 $17.93 $26,536.40 $39.00 $57,720.00 $25.00 $37,000.00 $57.18 $84,626.40 16 2211.507 AggregateBase(CV)Class5 CY 842 $45.00 $37,890.00 $32.89 $27,693.38 $65.75 $55,361.50 $45.00 $37,890.00 $48.84 $41,123.28 17 2232.504 MillBituminousSurface(3")SY 1178 $7.00 $8,246.00 $4.12 $4,853.36 $5.50 $6,479.00 $6.50 $7,657.00 $7.49 $8,823.22 18 2301.504 ConcretePavement4"SY 181 $150.00 $27,150.00 $62.74 $11,355.94 $76.35 $13,819.35 $72.00 $13,032.00 $64.49 $11,672.69 19 2360.504 TypeSP 9.5BaseCourseMixture(3;C)2"thick TON 332 $360.00 $119,520.00 $113.04 $37,529.28 $107.00 $35,524.00 $131.00 $43,492.00 $109.09 $36,217.88 20 2360.504 TypeSP12.5WearingCourseMixture(3;B)3"thick TON 215 $100.00 $21,500.00 $103.00 $22,145.00 $107.00 $23,005.00 $103.00 $22,145.00 $106.95 $22,994.25 21 2360.504 TypeSP12.5WearingCourseMixture(3;C)2"thick TON 332 $315.00 $104,580.00 $105.00 $34,860.00 $112.90 $37,482.80 $118.00 $39,176.00 $109.09 $36,217.88 22 2411.502 ConcreteAbutment EA 1 $10,000.00 $10,000.00 $4,794.82 $4,794.82 $7,875.00 $7,875.00 $5,510.00 $5,510.00 $5,465.02 $5,465.02 23 2511.507 Hand‐placedRiprapClass I CY 4 $175.00 $700.00 $206.81 $827.24 $300.00 $1,200.00 $120.00 $480.00 $476.07 $1,904.28 24 2531.503 ConcreteCurbandGutterDesignB418 LF 203 $70.00 $14,210.00 $51.00 $10,353.00 $42.00 $8,526.00 $42.00 $8,526.00 $38.61 $7,837.83 25 SP BOATLAUNCHEXTENSION ‐ PRECASTSEGMENTSINSTALL EA 6 $500.00 $3,000.00 $357.16 $2,142.96 $681.00 $4,086.00 $2,810.00 $16,860.00 $1,743.33 $10,459.98 26 SP RELOCATEDANDEXTENDFISHINGDOCKWITHGANGWAY LS 1 $8,000.00 $8,000.00 $2,960.00 $2,960.00 $13,300.00 $13,300.00 $21,300.00 $21,300.00 $5,229.99 $5,229.99 27 SP VEHICULARSWINGGATE EA 2 $8,000.00 $16,000.00 $5,700.00 $11,400.00 $4,750.00 $9,500.00 $4,150.00 $8,300.00 $8,368.64 $16,737.28 28 SP LANDSCAPELEDGESTONE ‐ FISHINGACCESS EA 18 $800.00 $14,400.00 $620.61 $11,170.98 $415.00 $7,470.00 $380.00 $6,840.00 $26.96 $485.28 29 SP ADAPARKINGSIGN(withfooting)EA 7 $1,500.00 $10,500.00 $381.00 $2,667.00 $500.00 $3,500.00 $300.00 $2,100.00 $427.79 $2,994.53 30 SP DECIDUOUSTREE ‐ 2.0"CALB&B EA 20 $650.00 $13,000.00 $564.00 $11,280.00 $710.00 $14,200.00 $784.00 $15,680.00 $508.00 $10,160.00 31 2571.502 NativePlugs ‐ 3"cont.EA 590 $5.00 $2,950.00 $9.55 $5,634.50 $7.25 $4,277.50 $8.33 $4,914.70 $11.16 $6,584.40 32 2573.501 StabilizedConstructionExit LS 1 $1,800.00 $1,800.00 $1,784.98 $1,784.98 $850.00 $850.00 $1,500.00 $1,500.00 $500.00 $500.00 33 2573.503 SedimentControlLogTypeWoodFiber LF 3052 $4.00 $12,208.00 $2.95 $9,003.40 $3.00 $9,156.00 $2.65 $8,087.80 $2.62 $7,996.24 34 2573.503 SiltFence;TypeMS LF 1155 $5.00 $5,775.00 $1.25 $1,443.75 $3.00 $3,465.00 $3.00 $3,465.00 $2.19 $2,529.45 35 2575.504 RolledErosionPrevention,DeKoWe400 SY 281 $12.00 $3,372.00 $3.95 $1,109.95 $4.20 $1,180.20 $6.33 $1,778.73 $4.01 $1,126.81 36 2575.505 Seeding ACRE 6.62 $3,000.00 $19,860.00 $221.00 $1,463.02 $315.00 $2,085.30 $2,980.00 $19,727.60 $721.90 $4,778.98 37 2575.508 CrimpedStrawMulch TON 13 $500.00 $6,500.00 $650.00 $8,450.00 $715.00 $9,295.00 $920.00 $11,960.00 $508.00 $6,604.00 38 2575.508 SeedMixture34‐182(6.5LB/AC)LB 6 $500.00 $3,000.00 $239.00 $1,434.00 $210.00 $1,260.00 $121.00 $726.00 $284.21 $1,705.26 39 2575.508 SeedMixture34‐266(40.6LB/AC)LB 165 $100.00 $16,500.00 $34.50 $5,692.50 $25.00 $4,125.00 $22.00 $3,630.00 $33.42 $5,514.30 40 2575.508 SeedMixture35‐542(43.4LB/AC)LB 71 $75.00 $5,325.00 $21.50 $1,526.50 $18.00 $1,278.00 $31.00 $2,201.00 $24.28 $1,723.88 41 2582.503 ParkingStriping ‐ latexbased LF 1410 $5.00 $7,050.00 $0.82 $1,156.20 $1.40 $1,974.00 $2.50 $3,525.00 $0.91 $1,283.10 ESCAllowance 42 2575.601 TemporaryErosionControlAllowance ALLOW 1 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 BASEBIDTOTAL $657,170.00 $330,775.05 $417,923.00 $482,965.93 $548,612.05 AddAlternate1 1A‐1 2106.507 Excavation ‐ Common(Cut:22CY,Fill:0CY)CY 22 $30.00 $660.00 $25.84 $568.48 $39.00 $858.00 $25.00 $550.00 $57.18 $1,257.96 2A‐1 2211.507 AggregateBase(CV)Class5 CY 16 $45.00 $720.00 $43.80 $700.80 $65.75 $1,052.00 $45.00 $720.00 $48.84 $781.44 3A‐1 2360.504 TypeSP12.5WearingCourseMixture(3;B)3"thick TON 11 $100.00 $1,100.00 $128.13 $1,409.43 $132.00 $1,452.00 $115.00 $1,265.00 $133.68 $1,470.48 4A‐1 2411.502 ConcreteAbutment EA 1 $10,000.00 $10,000.00 $4,794.82 $4,794.82 $7,875.00 $7,875.00 $5,510.00 $5,510.00 $5,465.02 $5,465.02 5A‐1SP NPSPADDLELAUNCHWITHGANGWAY LS 1 $90,000.00 $90,000.00 $46,458.00 $46,458.00 $56,830.00 $56,830.00 $54,200.00 $54,200.00 $58,046.77 $58,046.77 ALT1TOTAL $102,480.00 $53,931.53 $68,067.00 $62,245.00 $67,021.67 AddAlternate2 1A‐2 2106.507 Excavation ‐ Common(Cut:12CY,Fill:0CY)CY 12 $30.00 $360.00 $25.19 $302.28 $39.00 $468.00 $25.00 $300.00 $57.18 $686.16 2A‐2 2211.507 AggregateBase(CV)Class5 CY 9 $45.00 $405.00 $57.42 $516.78 $65.75 $591.75 $45.00 $405.00 $48.84 $439.56 3A‐2 2360.504 TypeSP12.5WearingCourseMixture(3;B)3"thick SY 6 $100.00 $600.00 $154.00 $924.00 $160.00 $960.00 $115.00 $690.00 $160.42 $962.52 4A‐2 2411.502 ConcreteAbutment EA 1 $6,500.00 $6,500.00 $4,794.82 $4,794.82 $7,875.00 $7,875.00 $5,510.00 $5,510.00 $5,465.02 $5,465.02 5A‐2SP NPSPADDLELAUNCHWITHGANGWAY LS 1 $90,000.00 $90,000.00 $46,458.00 $46,458.00 $56,830.00 $56,830.00 $54,200.00 $54,200.00 $58,046.77 $58,046.77 6A‐2SP BOARDWALK LF 50 $150.00 $7,500.00 $220.72 $11,036.00 $557.00 $27,850.00 $398.00 $19,900.00 $240.53 $12,026.50 ALT2TOTAL $105,365.00 $64,031.88 $94,574.75 $81,005.00 $77,626.53 AddAlternate3 1A‐3SP LANDSCAPEBOULDERS ‐ CARSTOP EA 58 $300.00 $17,400.00 $267.06 $15,489.48 $235.00 $13,630.00 $210.00 $12,180.00 $160.42 $9,304.36 ALT3TOTAL $17,400.00 $15,489.48 $13,630.00 $12,180.00 $9,304.36 AddAlternate4 1A‐4SP SOLARAREALIGHT POLES EA 11 $3,000.00 $33,000.00 $5,014.00 $55,154.00 $5,380.00 $59,180.00 $4,867.00 $53,537.00 $5,342.03 $58,762.33 ALT4TOTAL $33,000.00 $55,154.00 $59,180.00 $53,537.00 $58,762.33 AddAlternate5 1A‐5 2101.505 Clearing ACRE 0.1 $5,000.00 $500.00 $39,980.00 $3,998.00 $10,000.00 $1,000.00 $8,800.00 $880.00 $9,625.28 $962.53 2A‐5 2101.505 Grubbing ACRE 0.1 $5,000.00 $500.00 $34,850.00 $3,485.00 $3,500.00 $350.00 $8,230.00 $823.00 $3,208.43 $320.84 3A‐5 2106.507 Excavation ‐ Common(Cut:24CY,Fill:40CY)CY 40 $30.00 $1,200.00 $20.74 $829.60 $39.00 $1,560.00 $22.00 $880.00 $57.18 $2,287.20 4A‐5 2211.507 AggregateBase(CV)Class5 CY 11 $45.00 $495.00 $56.25 $618.75 $65.75 $723.25 $45.00 $495.00 $48.84 $537.24 5A‐5 2301.504 ConcretePavement4"SY 137 $150.00 $20,550.00 $62.74 $8,595.38 $76.35 $10,459.95 $72.00 $9,864.00 $64.49 $8,835.13 6A‐5 2503.603 12"ConcreteTrenchDrain LF 5.5 $200.00 $1,100.00 $270.00 $1,485.00 $1,050.00 $5,775.00 $882.00 $4,851.00 $614.94 $3,382.17 ALT4TOTAL $24,345.00 $19,011.73 $19,868.20 $17,793.00 $16,325.11 AddAlternate6 1A‐6 2575.508 HydraulicBondedFiberMatrix LB 23160 $2.00 $46,320.00 $1.18 $27,328.80 $1.50 $34,740.00 $1.55 $35,898.00 $0.91 $21,075.60 ALT5TOTAL $46,320.00 $27,328.80 $34,740.00 $35,898.00 $21,075.60 BASEBIDAND 1‐6ALT TOTAL EE $986,080.00 $565,722.47 $707,982.95 $745,623.93 $798,727.65 IX-03 HastingsLakeRebeccaParkImprovements(#9507001) Owner:HastingsMN,Cityof Solicitor:HoisingtonKoeglerGroup,Inc 03/13/202502:00PMCDT SectionTitLineItem ItemCode ItemDescription UofM Quantity BaseBid 1 2021.501 Mobilization LS 1 2 2101.502 Grubbing EA 22 3 2101.502 Clearing EA 22 4 2104.502 RemoveBollards EA 125 5 2104.502 RemoveConcreteSlab EA 16 6 2104.502 RemoveConcreteAbutment EA 1 7 2104.502 RemoveLightPole EA 2 8 2104.502 RemoveSign EA 2 9 2104.503 RemoveGuardrail LF 200 10 2104.503 RemoveCurb&Gutter LF 176 11 2104.504 RemoveBituminousDrivewayPavement SY 4979 12 2104.504 RemoveBituminousTrailPavement SY 277 13 2104.503 SawingConcretePavement LF 4 14 2104.503 SawingBituminousPavement LF 77 15 2106.507 Excavation ‐ Common(Cut:1480CY,Fill:50CY)CY 1480 16 2211.507 AggregateBase(CV)Class5 CY 842 17 2232.504 MillBituminousSurface(3")SY 1178 18 2301.504 ConcretePavement4"SY 181 19 2360.504 TypeSP9.5BaseCourseMixture(3;C)2"thick TON 332 20 2360.504 TypeSP12.5WearingCourseMixture(3;B)3"thick TON 215 21 2360.504 TypeSP12.5WearingCourseMixture(3;C)2"thick TON 332 22 2411.502 ConcreteAbutment EA 1 23 2511.507 Hand‐placedRiprapClass I CY 4 24 2531.503 ConcreteCurbandGutterDesignB418 LF 203 25 SP BOATLAUNCHEXTENSION ‐ PRECASTSEGMENTSINSTALL EA 6 26 SP RELOCATEDANDEXTENDFISHINGDOCKWITHGANGWAY LS 1 27 SP VEHICULARSWINGGATE EA 2 28 SP LANDSCAPELEDGESTONE ‐ FISHINGACCESS EA 18 29 SP ADAPARKINGSIGN(withfooting)EA 7 30 SP DECIDUOUSTREE ‐ 2.0"CALB&B EA 20 31 2571.502 NativePlugs ‐ 3"cont.EA 590 32 2573.501 StabilizedConstructionExit LS 1 33 2573.503 SedimentControlLogTypeWoodFiber LF 3052 34 2573.503 SiltFence;TypeMS LF 1155 35 2575.504 RolledErosionPrevention,DeKoWe400 SY 281 36 2575.505 Seeding ACRE 6.62 37 2575.508 CrimpedStrawMulch TON 13 38 2575.508 SeedMixture34‐182(6.5LB/AC)LB 6 39 2575.508 SeedMixture34‐266(40.6LB/AC)LB 165 40 2575.508 SeedMixture35‐542(43.4LB/AC)LB 71 41 2582.503 ParkingStriping ‐ latexbased LF 1410 ESCAllowance 42 2575.601 TemporaryErosionControlAllowance ALLOW 1 BASEBIDTOTAL AddAlternate1 1A‐1 2106.507 Excavation ‐ Common(Cut:22CY,Fill:0CY)CY 22 2A‐1 2211.507 AggregateBase(CV)Class5 CY 16 3A‐1 2360.504 TypeSP12.5WearingCourseMixture(3;B)3"thick TON 11 4A‐1 2411.502 ConcreteAbutment EA 1 5A‐1SP NPSPADDLELAUNCHWITHGANGWAY LS 1 ALT1TOTAL AddAlternate2 1A‐2 2106.507 Excavation ‐ Common(Cut:12CY,Fill:0CY)CY 12 2A‐2 2211.507 AggregateBase(CV)Class5 CY 9 3A‐2 2360.504 TypeSP12.5WearingCourseMixture(3;B)3"thick SY 6 4A‐2 2411.502 ConcreteAbutment EA 1 5A‐2SP NPSPADDLELAUNCHWITHGANGWAY LS 1 6A‐2SP BOARDWALK LF 50 ALT2TOTAL AddAlternate3 1A‐3SP LANDSCAPEBOULDERS ‐ CARSTOP EA 58 ALT3TOTAL AddAlternate4 1A‐4SP SOLARAREALIGHTPOLES EA 11 ALT4TOTAL AddAlternate5 1A‐5 2101.505 Clearing ACRE 0.1 2A‐5 2101.505 Grubbing ACRE 0.1 3A‐5 2106.507 Excavation ‐ Common(Cut:24CY,Fill:40CY)CY 40 4A‐5 2211.507 AggregateBase(CV)Class5 CY 11 5A‐5 2301.504 ConcretePavement4"SY 137 6A‐5 2503.603 12"ConcreteTrenchDrain LF 5.5 ALT4TOTAL AddAlternate6 1A‐6 2575.508 HydraulicBondedFiberMatrix LB 23160 ALT5TOTAL BASEBIDAND 1‐6ALT TOTAL Blackstone ContractorsLLC UrbanCompanies UnitPrice Extension UnitPrice Extension $93,000.00 $93,000.00 $42,000.00 $42,000.00 $258.18 $5,679.96 $400.00 $8,800.00 $645.45 $14,199.90 $200.00 $4,400.00 $93.20 $11,650.00 $250.00 $31,250.00 $443.75 $7,100.00 $500.00 $8,000.00 $2,840.00 $2,840.00 $1,000.00 $1,000.00 $355.00 $710.00 $1,000.00 $2,000.00 $355.00 $710.00 $200.00 $400.00 $12.10 $2,420.00 $30.00 $6,000.00 $8.07 $1,420.32 $15.00 $2,640.00 $5.28 $26,289.12 $15.00 $74,685.00 $7.69 $2,130.13 $15.00 $4,155.00 $35.50 $142.00 $10.00 $40.00 $9.22 $709.94 $10.00 $770.00 $55.47 $82,095.60 $32.00 $47,360.00 $45.27 $38,117.34 $60.00 $50,520.00 $3.12 $3,675.36 $8.50 $10,013.00 $63.81 $11,549.61 $78.00 $14,118.00 $120.81 $40,108.92 $115.00 $38,180.00 $100.85 $21,682.75 $110.00 $23,650.00 $112.27 $37,273.64 $115.00 $38,180.00 $5,365.50 $5,365.50 $6,000.00 $6,000.00 $204.50 $818.00 $150.00 $600.00 $38.02 $7,718.06 $48.00 $9,744.00 $1,780.00 $10,680.00 $4,000.00 $24,000.00 $4,260.00 $4,260.00 $60,000.00 $60,000.00 $9,275.00 $18,550.00 $17,500.00 $35,000.00 $435.56 $7,840.08 $800.00 $14,400.00 $826.00 $5,782.00 $2,000.00 $14,000.00 $919.80 $18,396.00 $900.00 $18,000.00 $10.68 $6,301.20 $17.50 $10,325.00 $968.00 $968.00 $3,000.00 $3,000.00 $2.40 $7,324.80 $6.00 $18,312.00 $4.07 $4,700.85 $5.00 $5,775.00 $7.85 $2,205.85 $11.50 $3,231.50 $4,131.42 $27,350.00 $10,000.00 $66,200.00 $1,284.62 $16,700.06 $1,150.00 $14,950.00 $192.50 $1,155.00 $209.50 $1,257.00 $24.18 $3,989.70 $30.00 $4,950.00 $15.23 $1,081.33 $18.00 $1,278.00 $2.23 $3,144.30 $3.00 $4,230.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $562,835.32 $728,413.50 $63.00 $1,386.00 $32.00 $704.00 $55.38 $886.08 $55.00 $880.00 $100.70 $1,107.70 $110.00 $1,210.00 $5,365.50 $5,365.50 $6,000.00 $6,000.00 $52,500.00 $52,500.00 $75,000.00 $75,000.00 $61,245.28 $83,794.00 $48.00 $576.00 $32.00 $384.00 $49.11 $441.99 $55.00 $495.00 $100.63 $603.78 $110.00 $660.00 $5,365.50 $5,365.50 $6,000.00 $6,000.00 $52,500.00 $52,500.00 $75,000.00 $75,000.00 $320.40 $16,020.00 $500.00 $25,000.00 $75,507.27 $107,539.00 $197.93 $11,479.94 $250.00 $14,500.00 $11,479.94 $14,500.00 $4,772.73 $52,500.03 $5,500.00 $60,500.00 $52,500.03 $60,500.00 $14,200.00 $1,420.00 $1,000.00 $100.00 $14,200.00 $1,420.00 $1,000.00 $100.00 $35.50 $1,420.00 $32.00 $1,280.00 $57.64 $634.04 $55.00 $605.00 $91.97 $12,599.89 $78.00 $10,686.00 $1,090.90 $5,999.95 $665.00 $3,657.50 $23,493.88 $16,428.50 $1.39 $32,192.40 $1.70 $39,372.00 $32,192.40 $39,372.00 $819,254.12 $1,050,547.00 IX-03 April May June TASK Duration 35 Working daysStart Date Finish Date Survey 1 4/21/2025 Erosion control 1 4/22/2025 Construction entrance 1 4/28/2025 Mobilization 1 4/23/2025 Clear and Grub 4 4/23/2025 Misc Site Removals 3 5/1/2025 5/5/2025 Mill Trail 1 4/29/2025 Remove Bit. Driveway/Parking Lot 3 5/8/2025 5/12/2025 Remove light poles 1 4/23/2025 Class 5 Parking lot 2 5/13/2025 5/15/2025 Excavate common 2 5/2/2025 5/5/2025 Aggbase class 5 - Trail sections and sidwalk 2 5/6/2025 5/7/2025 Curb and gutter install 1 5/16/2025 Concrete abutmets 1 5/2/2025 Install boat ramp precast segments 1 5/16/2025 Trees and plug planting 2 5/22/2025 5/23/2025 Boardwalk 4 5/7/2025 5/12/2025 Paddle launch 1 TBD Ledge stone steps 2 5/2/2025 5/3/2025 Light poles 3 5/15/2025 TBD on Poles5/19/2025 Boulders 2 5/19/2025 5/20/2025 Move dock 1 5/15/2025 Swing gate 2 5/19/2025 5/20/2025 Sidewalks 3 5/19/2025 5/21/2025 Parking lot Tolerance 1 5/22/2025 Paving - Parking Lot 4 5/26/2025 5/29/2025 striping 1 6/6/2025 Final grade 2 5/22/2025 5/23/2025 Seeding 3 6/2/2025 6/4/20025 IX-03 HASTINGS LAKE REBECCA IMPROVEMENTS 01.10.2025 AGREEMENT FORM 00 52 00 Page 1 of 12 AGREEMENT FORM CITY OF HASTINGS –LAKE REBECCA IMPROVEMENTS This agreement (“Agreement”)is between the City of Hastings,Minnesota ("City"), whose business address is 101 4TH Street East,Hastings,MN 55033 and Ashwill Companies ,a Minnesota Contractor whose business address is 14730 15th Street SW,Cokato,MN 55321 (mailing address:PO Box 507,Cokato,MN 55321). Based on the mutual promises and covenants set forth herein,the sufficiency of which are hereby acknowledged,the City and Contractor agree as follows: 1.Agreement.This document,any attached exhibits and the following listed documents shall hereinafter be referred to collectively as the “Agreement”,all of which shall be taken together as a whole as the contract between the parties as if they were set out verbatim and in full herein: ▪This contract document; ▪Advertisement for Bids ▪Plans and Specifications:dated 01/10/2025 ▪Proposal submitted by Contractor and on file in the office of the City Manager; ▪Performance Bond and Payment Bond;and ▪Insurance Certificate(s). The Contractor agrees to provide,perform and complete all the materials and services in accordance with the terms of this Agreement (“Work”).If there is any dispute between the documents,the documents shall govern in the above listed order with this contract document superseding all other documents. 2.Effective Date and Terms of Agreement.This Agreement shall become effective as of:(tentative April 7,2025). The Work shall be completed by June 30,2025,with the follow milestone dates: Trees felled by April 15,2025 3.Compensation for Services.City agrees to pay the Contractor in accordance with bid items used, but not to exceed $511,790.94_(“Contract Price”),as full and complete payment for the Work A.Any changes in the scope of the Work which may result in an increase to the compensation due the Contractor shall require prior written approval by an authorized representative of the City or by the City Council.The City will not pay additional compensation for services or materials that do not have prior written authorization. B.If Contractor is delayed in performance due to any cause beyond its reasonable control, including but not limited to strikes,riots,fires,acts of God,governmental actions,actions of a third party,or actions or inactions of City,the time for performance shall be extended by IX-03 HASTINGS LAKE REBECCA IMPROVEMENTS 01.10.2025 AGREEMENT FORM 00 52 00 Page 2 of 12 the period of time lost by reason of the delay.Contractor will be entitled to payment for its reasonable additional charges,if any,due to the delay. 4.Method of Payment.Contractor shall prepare and submit to City,on a monthly basis,itemized invoices setting forth work performed and the payments requested under this Agreement.Contractor shall provide an itemized listing of all expenses and such other documentation as reasonably required by the City.Each invoice shall contain the Project Name (Lake Rebecca Park Recreation Area Improvements)and a progress summary showing the current billing,past payments,documentation of prevailing wages,and unexpended balance of the Contract Price.Invoices submitted shall be paid in the same manner as other claims made to the City. A.Claims.In compliance with Minn.Stat.471.38,by making a claim for payment,Contractor is declaring that the account,claim,or demand is just and correct and that no part of it has been paid. B.Amounts over $100,000 to be via ACH (automated clearing house –electronic transfer) C.Final Payment.Final payment,constituting the entire unpaid balance of the Contract Price shall be paid by the City to the Contractor when the Work has been completed,this Agreement fully performed,and the City accepts the Work in writing.No final payment shall be made to the Contractor until the Contractor has provided all of the following: i.Contractor’s affidavit that all payrolls,bills for materials and equipment,and other indebtedness connected with the Work for which the City or its property might in any way be responsible,have been paid or otherwise satisfied. ii.A general lien waiver and lien waivers from all subcontractors waiving liens related to the Work. iii.A certificate by the Commissioner of Revenue stating that the Contractor and each of its subcontracts has complied with the provisions of Minn.Stat.290.92 relating to withholding of income taxes upon wages. D.Waiver of Claims.The Contractor’s acceptance of final payment shall constitute a waiver of all claims by the Contractor except those previously made in writing and identified by the Contractor as unsettled at the time of application for final payment. 5.Compliance with Laws and Regulations.In providing the Work,the Contractor shall abide by all statutes,ordinances,rules,and regulations pertaining to the Work.Any violation of statutes, ordinances,rules and regulations pertaining to the Work shall constitute a material breach of this Agreement and entitle the City to immediately terminate this Agreement. 6.Contractor’s Employees.Contractor and its employees,representatives and agents shall comply with all City policies (no smoking,parking location,check in,sign it,etc.).Contractor and its employees, representatives and agents shall use care,coordination and communication in order to ensure City employees and guests are not disturbed or inconvenienced.Contractor’s employees,representatives and agents shall be neat appearing and at City’s request wear an identification badge approved by the City.Contractor must honor the City’s request to reassign an employee,representative or agent whom the City determines is unsuitable for the Work.When necessary,Contractor’s employees, representatives and agents will be provided with keys or access cards in order to perform their work. Any lost keys or cards that result in rekeying a space or other cost to the City will be billed back to the Contractor.The City shall have the right to perform or require to be performed criminal background checks on any employee,representative or agent of the Contractor who will perform any aspect of the Work.The Contractor shall cooperate with the City in the performance of all such criminal background checks. IX-03 HASTINGS LAKE REBECCA IMPROVEMENTS 01.10.2025 AGREEMENT FORM 00 52 00 Page 3 of 12 7.Contractor’s Representative.Contractor has designated a project representative to coordinate with the City and manage the Work.The project representative shall be assisted by other staff members as necessary to facilitate the completion of the Work in accordance with the terms of this Agreement. Contractor may not remove or replace the project representative without the approval of the City. 8.Standard of Care.Contractor shall exercise the same degree of care,skill and diligence in the performance of the Work as is ordinarily exercised by members of the profession under similar circumstances in Dakota County,Minnesota.Contractor shall be liable to the fullest extent permitted under applicable law,without limitation,for any injuries,loss,or damages proximately caused by Contractor's breach of this standard of care.Contractor shall put forth reasonable efforts to complete the Work in a timely manner.Contractor shall not be responsible for delays caused by factors beyond its control or that could not be reasonably foreseen at the time of execution of this Agreement. Contractor shall be responsible for costs,delays or damages arising from unreasonable delays in the performance of the Work. 9.Responsible Contractor.Contractor warrants under oath that Contractor is in compliance with the minimum criteria required of a “responsible contractor”as that term is defined in Minn.Stat.16C.285, Subd.3.Contractor has provided to City a list of all of its first‐tier subcontractors and motor carriers that it intends to retain for the Work.The Contractor has obtained from all subcontractors and motor carriers with which it will have a direct contractual relationship a signed statement under oath by an owner or officer verifying that the subcontractor or motor carrier meets all of the minimum criteria in Minn.Stat.16C.285,Subd.3.If Contractor retains additional subcontractors or motor carriers for the Work after submitting its verification of compliance,the Contractor shall obtain verification of compliance from each additional subcontractor and motor carrier with which it has a direct contractual relationship and shall submit to the City a supplemental verification confirming the subcontractor’s and motor carrier’s compliance with Minn.Stat.16C.285,Subd.3,clause (7),within fourteen days of retaining the additional subcontractors or motor carriers.Contractor shall submit to the City upon request copies of the signed verifications of compliance from all subcontractors and motor carriers of any tier pursuant to Minn.Stat.16C.285,subd.3,clause (7).A false statement under oath,by Contractor,subcontractor,or motor carrier,verifying compliance with any of the minimum criteria may result in termination of this Agreement. 10.Subcontractor.The Contractor shall bind every subcontractor and every subcontractor shall agree to be bound by the terms of this Agreement,unless specifically noted to the contrary in a subcontract approved in writing by the City.The Contractor shall pay any subcontractor involved in the performance of this Agreement within ten days of the Contractor's receipt of payment by the City for undisputed services provided by the subcontractor.If the Contractor fails within that time to pay the subcontractor any undisputed amount for which the Contractor has received payment by the City,the Contractor shall pay interest to the subcontractor on the unpaid amount at the rate of 1.5 percent per month or any part of a month.The minimum monthly interest penalty payment for an unpaid balance of $100 or more is $10.For an unpaid balance of less than $100,the Contractor shall pay the actual interest penalty due to the subcontractor.A subcontractor who prevails in a civil action to collect interest penalties from the Contractor shall be awarded its costs and disbursements,including attorney's fees,incurred in bringing the action. 11.City’s Obligations.City will provide access to public and private property as necessary for Contractor to perform the Work.City shall give thorough consideration to all reports,sketches,estimates, IX-03 HASTINGS LAKE REBECCA IMPROVEMENTS 01.10.2025 AGREEMENT FORM 00 52 00 Page 4 of 12 drawings,and other documents presented by the Contractor,and shall inform the Contractor of all decisions required of City within a reasonable time so as not to delay the Work.The City shall furnish the Contractor with a copy of any applicable policy,standard or criteria,including but not limited to, design and construction standards,that may be required for the Work. 12.City's Representative.City has designated a project representative with respect to the Work.He or she shall have authority to transmit instructions,receive information,and interpret the City's policy and decisions with respect to the Work. 13.Ownership of Documents.All plans,diagrams,analyses,reports and information generated in connection with the performance of this Agreement (“Information”)shall become the property of the City,but Contractor may retain copies of the Information as records of the services provided.The City may use the Information for its purposes and the Contractor also may use the Information for its purposes.Use of the Information for the purposes of the Work does not relieve any liability on the part of the Contractor,but any use of the Information by the City or the Contractor beyond the scope of this Agreement is without liability to the other,and the party using the Information agrees to defend and indemnify the other from any claims or liability resulting therefrom. 14.Condition and Inspection.All materials furnished under this Agreement shall be new and in current manufacture,unless otherwise specified,and all materials and work shall be of good quality,free from faults and defects and in conformance with this Agreement.All materials and work not conforming to these requirements shall be considered defective.Materials shall be subject to inspection and testing by the City.Materials that are defective or not in current manufacture may be returned to the Contractor at the Contractor’s expense. 15.Correction of Work.The Contractor shall promptly correct all work rejected by the City as defective or as failing to conform under this Agreement whether observed before or after completion of the work and whether or not fabricated,installed or completed.The Contractor shall bear all costs of correcting such rejected work. 16.Warranty.The Contractor expressly warrants and guarantees to the City that all work performed and all materials furnished shall be in accord with this Agreement and shall be free from defects in materials,workmanship,and operation which appear within a period of one year,or within such longer period as may be prescribed by law or in the terms of this Agreement,from the date of City’s written acceptance of the Work.The City’s rights under the Contractor’s warranty are not the City’s exclusive remedy.The City shall have all other remedies available under this Agreement,at law or in equity. Should any defects develop in the materials,workmanship or operation of the Work within the specified period,upon notice from the City,the Contractor agrees,within ten calendar days after receiving written notice and without expense to the City,to repair,replace and in general to perform all necessary corrective work with regard to the defective or nonconforming work or materials to the satisfaction of the City.THE FOREGOING SHALL NOT IN ANY MANNER LIMIT THE CITY’S REMEDY OR THE CONTRACTOR’S LIABILITY TO THOSE DEFECTS APPEARING WITHIN THE WARRANTY PERIOD.The Contractor agrees to perform the Work in a manner and at a time so as to minimize any damages sustained by the City and so as to not interfere with or in any way disrupt the operation of the City or the public. IX-03 HASTINGS LAKE REBECCA IMPROVEMENTS 01.10.2025 AGREEMENT FORM 00 52 00 Page 5 of 12 The corrective work referred to above shall include without limitation,(a)the cost of removing the defective or nonconforming work and materials from the site,(b)the cost of correcting all work of other Contractors destroyed or damaged by defective or nonconforming work and materials including the cost of removal of such damaged work and materials form the site,and (c)the cost of correcting all damages to work of other Contractors caused by the removal of the defective or nonconforming work or materials. The Contractor shall post bonds to secure the warranties effective for one year beyond acceptance of work. 17.Performance and Payment Bonds.If the Contract Price is $175,000 or more,the Contractor shall post a Performance and Payment Bond each in an amount equal to one hundred percent of the Contract Price to insure the prompt and faithful performance of this Agreement by Contractor and to insure prompt payment to the subcontractors and suppliers of the Contractor.The Bonds shall be in compliance with Minn.Stat.574.26 and in a form approved by the City.Contractor shall provide the Bonds to the City before commencing work.If the Performance and/or Payment Bond are not submitted as provided herein,this Agreement shall be considered void. 18.Private Property.The Contractor shall not enter upon private property for any purpose without having previously obtained permission from the City.The Contractor shall be responsible for the preservation of and shall use every precaution to prevent damage to all trees,shrubbery,plants,lawns,fences, culverts,bridges,pavements,driveways,sidewalks,etc.;all water,sewer and gas lines;all conduits;all overhead pole lines or appurtenances thereof;and all other public or private property along or adjacent to the Work. 19.Removal of Construction Equipment,Tools andSupplies.At the termination of this Agreement,before acceptance of the Work by the City,the Contractor shall remove all of Contractor’s equipment,tools and supplies from the property of the City.Should the Contractor fail to remove such equipment,tools and supplies,the City shall have the right to remove them and deduct the cost of removal and disposal from any amount owed to Contractor. 20.Insurance.Prior to starting the Work,Contractor shall procure,maintain and pay for such insurance as will protect Contractor and City against claims or loss which may arise out of operations by Contractor or by any subcontractor or by anyone employed by any of them or by anyone for whose acts any of them may beliable.Contractor agrees to maintain all coverage required herein throughout the term of this Agreement and for a minimum of two years following City’s written acceptance of the Work. A.Such insurance shall include,but not be limited to,the following minimum coverages and limits of liability: (The Contractor shall indemnify and hold harmless the Owner and the Architect against liability, claims,and law suits of any kind,arising directly or indirectly from any act of the Contractors,its agents,suppliers,employees or subcontractors in the course of the work.(b)The Contractor shall not commence work under this contract until he has obtained all insurance required herein and such insurance has been approved by the Owner.All such insurance contracts shall be evidenced by carrier's certificates filed with the Engineer.The Contractor shall not allow any subcontractor to commence work on his subcontract until such subcontractor has obtained IX-03 HASTINGS LAKE REBECCA IMPROVEMENTS 01.10.2025 AGREEMENT FORM 00 52 00 Page 6 of 12 satisfactory insurance coverage as to compensation,public liability,property damage and automobile insurance.Insurance coverage shall include 100%replacement costs of damaged City and private property and shall not allow depreciated value reductions. Worker’s Compensation Insurance.The Contractor shall maintain such insurance as will protect him from claims under workmen's compensation acts,and from any other claims for damages for personal injury including death which may arise from operations under his contract,whether such operations be by himself or by any subcontractor or anyone directly or indirectly employed by either of them.Workers’Compensation insurance as follows: Coverage A.Statutory Coverage B.Employers’Liability $100,000 –Bodily Injury by disease per employee $500,000 –Bodily Injury by disease aggregate $100,000 –Bodily Injury by accident Public Liability and Property Damage Insurance.The Contractor shall take out and maintain during the life of this contract such Comprehensive Public Liability Insurance,Property Damage Insurance and Contractor's Contingent or Protective Insurance as shall protect him from any subcontractors performing work covered by this contract from claims for damages for personal injury,including death,as well as from claims for property damages which may arise from operations under this contract,whether such operations are by himself or by any subcontractor or by anyone directly or indirectly employed by either of them,and the amounts of such insurance shall be as follows: Minimum limits of liability: $2,000,000 per occurrence $2,000,000 annual aggregate $2,000,000 annual aggregate –Products/Completed Operations $50,000 –any one fire –Fire Damage Coverages: Premises and Operations Bodily injury. Premises and Operations Property damage. Personal and advertising injury. Blanket contractual liability. Products and Completed Operations Fire Damage Automobile Insurance.The Contractor shall take out and maintain during the life of this contract,Comprehensive Automobile Public Liability Insurance in the amount of not less than $2,000,000 per occurrence combined single limit ‐ bodily injury and property damage. Coverages: Owned Autos Hired Autos IX-03 HASTINGS LAKE REBECCA IMPROVEMENTS 01.10.2025 AGREEMENT FORM 00 52 00 Page 7 of 12 Non‐Owned Autos (Fire Insurance and Extended Coverage.The Contractor shall carry fire and extended coverage insurance including also vandalism and malicious coverage on the work included in this contract from the beginning of the work until final acceptance of the completed project.The policies shall cover all work incorporated in the project and all materials for same on or about the premises.The Owner,Engineer,Contractor and all Subcontractors shall be named as co‐assured as their respective interests may appear.Use the "Complete Value"form.The fire insurance need not be furnished provided the Contractor does not ask for payment of material stored on the site.If the Contractor expects to receive payment for material stored on the site,then he must carry fire insurance and extended coverage in the amount of 60 percent of the Contract in order that insurance protection will be provided against vandalism and malicious mischief. Owner's Protective Contingent Liability Insurance.The Contractor shall take out and maintain during the life of the contract,in a company or companies approved by the Engineer,Owner's Protective Contingent Liability Insurance with the Owner as named insured and in the amounts as specified for Contractor's Liability Insurance for personal injury including death,and for property damage which shall be provided and paid for by the Contractor.The policy shall be delivered to the Owner after its approval by the Engineer. B.All of the insurance policies required by this Agreement shall comply with the following: i.The Contractor’s policies,except Worker’s Compensation Insurance,shall be primary insurance and non‐contributory to any other valid and collectible insurance available to the City with respect to any claim arising out of the Contractor’s performance under this Agreement including the defense and indemnity obligations assumed by Contractor under this Agreement. ii.An Umbrella or Excess Liability insurance policy may be used to supplement the Contractor’s policy limits to satisfy the full policy limits required by this Agreement. iii.All insurance shall be provided on an occurrence basis and not on a claims‐made basis, except professional liability insurance or other coverage not reasonably available on an occurrence basis;provided that all such claims‐made coverage is subject to the approval of the City Attorney. iv.Any insurance limits in excess of the minimum limits shall be available to the City. v.All policies,except professional liability,shall be endorsed with a waiver of subrogation in favor of the City,including its elected and appointed officials,employees,and agents for losses arising from activities under this Agreement. vi.It shall be Contractor’s responsibility to pay any retention or deductible for the coverages required.The City may require the Contractor to provide proof of ability to pay losses and related expenses within the deductible and retention. vii.The Contractor is required to submit a Certificate of Insurance acceptable to the City as evidence of the required insurance coverage requirements. viii.The Contractor’s policies and Certificate of Insurance shall contain a provision that coverage afforded under the policies shall not be cancelled without at least thirty days’ advanced written notice to the City,or ten days’written notice for non‐payment of premium. ix.The Contractor is responsible to review and ensure all subcontractors comply with the insurance provisions contained herein and said insurance is maintained as specified. IX-03 HASTINGS LAKE REBECCA IMPROVEMENTS 01.10.2025 AGREEMENT FORM 00 52 00 Page 8 of 12 x.If the City authorizes the Contractor to be self‐insured,a Certificateof Self‐Insurance must be attached. xi.The Contractor shall obtain insurance policies from insurance companies having an “AM BEST”rating of A‐ (minus);Financial Size Category (FSC)VII or better and authorized to do business in the State of Minnesota,or as approved by the City. xii.The City reserves the right to immediately terminate this Agreement if the Contractor is not in compliance with the insurance requirements and retains all rights to pursue any remedies against the Contractor. xiii.All insurance policies must be open to inspection by the City,and copies of policies must be submitted to the City’s authorized representative upon written request. xiv.The City’s failure to approve or disapprove the Contractor’s policies or certificates shall not relieve the Contractor of full responsibility to maintain the required insurance. xv.If the coverage period shown on the Contractor's current certificate of insurance ends during the duration of the project,the Contractor must,prior to the end of the coverage period,obtain a new certificate of insurance showing that coverage has been extended. xvi.No representation is made that the minimum insurance requirements are sufficient to cover the obligations of the Contractor under this Agreement. 21.Indemnification.Contractor will defend and indemnify City,its officers,agents,and employees and hold them harmless from and against all judgments,claims,damages,costs and expenses,including a reasonable amount as and for its attorney’s fees paid,incurred or for which it may be liable resulting from any breach of this Agreement by Contractor,its agents,representatives,contractors and employees,or any negligent or intentional act or omission performed,taken or not performed or taken by Contractor,its agents,representatives,contractors and employees,relative to this Agreement.City will indemnify and hold Contractor harmless from and against any loss for injuries or damages arising out of the negligent acts of the City,its officers,agents or employees. 22.Suspension of Work by City.The City may at any time suspend the Work,or any part thereof,by giving ten days'notice to the Contractor in writing.The Work shall be resumed by the Contractor within ten days after the date fixed in the written notice from the City to the Contractor to resume.If the City’s suspension of all or part of the Work causes additional expenses not due to the fault or negligence of the Contractor,the City shall reimburse the Contractor for the additional expense incurred due to suspension of the Work.Claims for such compensation,with complete substantiating records,shall be filed with the City within ten days after the date of order to resume Work in order to receive consideration.This paragraph shall not be construed as entitling the Contractor to compensation for delays due to inclement weather,failure to furnish additional surety or sureties specified herein,for suspension made at the request of the Contractor,or for any other delay provided for in this Agreement. 23.City’s Right to Carry Out the Work.If the Contractor defaults or neglects to carry out the Work in accordance with this Agreement or fails to perform any provisions of this Agreement,the City may, after ten days written notice to the Contractor and without prejudice to any other remedy the City may have,make good such deficiencies.In such case an appropriate change order shall be issued deducting from the payment then or thereafter due the Contractor the cost of correcting such deficiencies.If the payments then or thereafter due the Contractor are not sufficient to cover such amount,the Contractor shall pay the difference to the City. IX-03 HASTINGS LAKE REBECCA IMPROVEMENTS 01.10.2025 AGREEMENT FORM 00 52 00 Page 9 of 12 24.City’s Right to Terminate Agreement and Complete the Work.The City has the right to terminate this Agreement for any of the following reasons: A.The Contractor is adjudged bankrupt,makes a general assignment for the benefit of creditors, or becomes insolvent; B.Failure of Contractor to supply adequate properly skilled workers or proper materials; C.Failure of Contractor to make prompt payment to subcontractor for material or labor; D.Any disregard of laws,ordinances or proper instructions of the City; E.Assignment of the Work without permission of the City; F.Abandonment of the Work by Contractor; G.Failure to meet the Work progress schedule set forth in this Agreement; H.Unnecessary delay which,in the judgment of the City,will result in the Work not being completed in the prescribed time. I.Any other failure to comply with the terms of this Agreement. Termination of this Agreement shall be preceded by ten days written notice bythe City to the Contractor and its surety stating the grounds for termination and the measures,if any,which must be taken to ensure compliance with this Agreement.This Agreement shall be terminated at the expiration of such ten‐day period unless the City shall withdraw its notice of termination. Upon termination of this Agreement by the City,the City may,without prejudice to any other remedy the City may have,take possession of the site and of all materials,equipment,tools,construction equipment and machinery thereon owned by the Contractor and may finish the Work by whatever methods the City may deem expedient at the Contractor’s expense. Upon termination of this Agreement,the Contractor shall not be entitled to receive anyfurther payment until the Work is finished.If the unpaid balance of the Contract Price exceeds the expense of finishing the Work,including compensation for additional managerial and administrative services,the excess shall be paid to the Contractor.If such expense exceeds the unpaid balance,the Contractor shall pay the difference to the City. In the event that the Contractor abandons the Work,fails or refuses to complete the Work or fails to pay just claims for labor or material,the City reserves the right to charge against the Contractor all legal, engineering,or other costs resulting from such abandonment,failure or refusal.Legal costs will include the City's cost of prosecuting or defending any suit in connection with such abandonment,failure or refusal,and non‐payment of claims wherein the City is made co‐defendant,and the Contractor agrees to pay all costs,including reasonable attorney's fees. 25.Contractor’s Right to Terminate Agreement.The Contractor may terminate this Agreement upon ten days written notice to the City for any of the following reasons: A.If an order of any court or other public authority caused the Work to be stopped or suspended for a period of 90 or more days through no act or fault of the Contractor or its employees. B.If the City should fail to pay any undisputed sum owed Contractor within forty‐five days after the sum becomes due. 26.Liquidated Damages.No liquidated damages apply to this project 27.Mediation.Each dispute,claim or controversy arising from or related to this Agreement shall be subject to mediation as a condition precedent to initiating arbitration or legal or equitable actions by IX-03 HASTINGS LAKE REBECCA IMPROVEMENTS 01.10.2025 AGREEMENT FORM 00 52 00 Page 10 of 12 either party.Upon service of a written notice requesting mediation,the parties shall have ten (10) days to jointly select one person to act as mediator.If the parties are unable to agree upon a mediator, the parties shall ask the Dakota County District Court to select a mediator.The mediation shall be conducted pursuant to the commercial mediation procedures of the American Arbitration Association but shall not be administered by the American Arbitration Association.No arbitration or legal or equitable action may be instituted for a period of 90 days from the filing of the request for mediation unless a longer period of time is provided by agreement of the parties.Each party shall bear its own costs of the mediation process.The parties shall share equally the fees and expenses of the mediator. Mediation shall be held in the City of Hastings unless another location is mutually agreed upon by the parties.The parties acknowledge that mediation is a voluntary process,and that the mediator does not have the authority to bind either party absent the party’s consent.The parties shall memorialize any agreement resulting from the mediation in a mediated settlement agreement,which agreement shall be enforceable as a settlement in any court having jurisdiction thereof. 28.Notice.Any notice required or permitted under this Agreement shall be delivered in one or more of the following manners:(i)delivered personally;(ii)mailed by United States registered orcertified mail, return receipt requested,postage prepaid;or (iii)deposited cost paid with a nationally recognized, reputable overnight courier.Notice shall be delivered or directed to an officer or agent of the Contractor or to the City Manager as applicable at the address set forth on page 1 of this Agreement. Notice shall be deemed effective on the date of receipt.Any party may change its address for the service of notice by giving written notice of such change to the other party in any manner above specified,10 days prior to the effective date of such change. 29.Independent Contractor.At all times and for all purposes,Contractor is an independent contractor engaged by City to perform the services described in this Agreement and Contractor shall have no authority to employ persons or make purchases on behalf of City,or otherwise bind or obligate City. No statement in this Agreement shall be construed to find the Contractor an employee of the City. 30.Employees.Contractor agrees not to hire any employee or former employee of City and City agrees not to hire any employee or former employee of Contractor prior to termination of this Agreement and for one year thereafter,without prior written consent of the former employer in each case. 31.Assignment.Neither party shall assign this Agreement,nor any interest arising herein,without the written consent of the other party. 32.Audit Disclosure.Pursuant to Minn.Stat.16C.05,Subd.5,the books,records,documents and accounting procedures and practices of the Contractor or other parties relevant to this Agreement are subject to examination by the City and either the Legislative Auditor or the State Auditor for a period of six years after the effective date of this Agreement. 33.Data Practices.Any reports,information,data,etc.given to,or prepared or assembled by the Contractor under this Agreement which the City requests to be kept confidential,shall not be made available to any individual or organization without the City's prior written approval.This Agreement is subject to the Minnesota Government Data Practice Act,Minnesota Statutes Chapter 13 (“Data Practices Act”).All government data,as defined in the Data Practices Act,which is created,collected, received,stored,used,maintained,or disseminated by Contractor in performing any of the functions of the City during performance of this Agreement is subject to the requirements of the Data Practice Act and Contractor shall comply with those requirements as if it were a government entity.All IX-03 HASTINGS LAKE REBECCA IMPROVEMENTS 01.10.2025 AGREEMENT FORM 00 52 00 Page 11 of 12 subcontracts entered into by Contractor in relation to this Agreement shall contain similar Data Practices Act compliance language. 34.Non‐Discrimination.During the performance of this Agreement,the Contractor shall notdiscriminate against any employee or applicant for employment because of race,color,creed,religion,national origin,sex,marital status,status with regard to public assistance,disability,sexual orientation or age. The Contractor shall post in places available to employees and applicants for employment,notices setting forth the provision of this non‐discrimination clause and stating that all qualified applicants will receive consideration for employment.The Contractor shall incorporate the foregoing requirements of this paragraph in all of its subcontracts for the Work,and will require all of its subcontractors for the Work to incorporate such requirements in all subcontracts for the Work.The Contractor further agrees to comply with all aspects of the Minnesota Human Rights Act,Minnesota Statutes 363.01,et.seq.,Title VI of the Civil Rights Act of 1964,and the Americans with Disabilities Act of 1990. 35.Conflicts.No salaried officer or employee of the City and no member of the Council,or Commission, or Board of the City shall have a financial interest,direct or indirect,in this Agreement.The violation of this provision renders this Agreement void. 36.Rights and Remedies.The duties and obligations imposed by this Agreement and the rights and remedies available thereunder shall be in addition to and not a limitation of any duties,obligations, rights and remedies otherwise imposed or available by law. 37.Damages.In the event of a breach of this Agreement by the City,Contractor shall not be entitled to recover punitive,special or consequential damages or damages for loss of business. 38.Enforcement.The Contractor shall reimburse the City for all costs and expenses,including without limitation,attorneys'fees paid or incurred by the City in connection with the enforcement by the City during the term of this Agreement or thereafter of any of the rights or remedies of the City under this Agreement. 39.Governing Law.This Agreement shall be controlled by the laws of the State of Minnesota.Venue and jurisdiction for any action,suit or proceeding arising out of this Agreement shall be only in the courts of Scott County,Minnesota or the federal courts for the United States for the District of Minnesota. 40.Entire Agreement.The entire agreement of the parties is contained herein.This Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof as well as any previous agreements presently in effect between the parties relating to the subject matter hereof.Any alterations,amendments,deletions,or waivers of the provisions of this Agreement shall be valid only when expressed in writing and duly signed by the parties,unless otherwise provided herein. 41.Severability.The provisions of this Agreement are severable.If any portion hereof is,for any reason, held by a court of competent jurisdiction to be contrary to law,such decision shall not affect the remaining provisions of this Contract. 42.Waiver.No action nor failure to act by the City or the Contractor shall constitute a waiver of any right or duty afforded any of them under this Agreement,nor shall any such action or failure to act IX-03 HASTINGS LAKE REBECCA IMPROVEMENTS 01.10.2025 AGREEMENT FORM 00 52 00 Page 12 of 12 constitute an approval of or acquiescence in any breach thereunder,except as may be specifically agreed in writing. 43.Counterparts.This Agreement may be executed in multiple counterparts,each of which shall be considered an original. 44.Prevailing Wages:This is a prevailing wage job.The Contractor and all Subcontractors shall furnish to the contracting agency,copies of any or all payrolls not more than 14 days after the end of each pay period.The payrolls must contain all the data required by Minnesota Statutes Section 177.30. In witness whereof,the parties have caused this Agreement to be executed by their duly authorized agents. ______________________ Date CITY OF HASTINGS __________________________________ Mayor ___________________________________ City Clerk CONTRACTOR ______________________By:________________________________ Date Its:_______________________________ IX-03 NOTICE OF AWARD 00 5100 - 1 SECTION 00 51 00 NOTICE OF AWARD DATE:April 7,2025 TO:ASHWILL COMPANIES CONTRACT:HASTINGS LAKE REBECCA PARK IMPROVEMENTS OWNER’s Contract No. You are notified that your Bid dated_03/13/2025,for the above Contract has been considered.You are the apparent Successful Bidder and have been awarded a Contract for HASTINGS LAKE REBECCA PARK IMPROVEMENTS. The Contract Price of your Contract is __$511,790.94 A Digital set of the proposed Contract Documents accompany this Notice of Award. You must comply with the following conditions precedent within 10 days of the date you receive this Notice of Award. 1.Deliver to the OWNER a fully executed counterparts of the Contract Documents. 2.Deliver with the executed Contract Documents the Contract Security (Bonds)as specified. 3.Deliver with the executed Contract Documents the Proof of Insurance as specified. 4.(List other conditions precedent). Failure to comply with these conditions within the time specified will entitle OWNER to consider your Bid in default,to annul this Notice of Award and to declare your Bid security forfeited. Within ten days after you comply with the above conditions,OWNER will return to you one fully executed counterpart of the Contract Documents. City of HASTINGS (OWNER) By: City Administrator IX-03 NOTICE OF AWARD 00 5100 - 2 END OF SECTION IX-03 NOTICE TO PROCEED 00 5500 - 1 SECTION 00 55 00 NOTICE TO PROCEED DATE:______ TO: CONTRACT:HASTINGS LAKE REBECCA PARK IMPROVEMENTS. OWNER’s Contract No. You are notified that the Contract Times under the above contract will commence to run on ,2025.By that date,you are to start performing your obligations under the Contract Documents.In accordance with Article 3 of the Agreement,the dates of Substantial Completion are ,and the date of readiness for final payment is . Before BIDDER may start any Work at the Site,they must comply with paragraph 21 of the General Conditions,which require you to deliver to the Owner,with copies to Owner/owners rep, Certificates of Insurance,which each is required to purchase and maintain in accordance with the Contract Documents. City of HASTINGS (OWNER) By: City Administrator ACCEPTANCE OF NOTICE Receipt of the above NOTICE TO PROCEED is hereby acknowledged by: ,this the day of ,2025. By Title END OF SECTION SECTION 00 61 00 IX-03 PERFORMANCE BOND 00 6100 - 2 PERFORMANCE BOND BOND NO.___________________ KNOW ALL PERSONS BY THESE PRESENTS;That ____________________________________ a (corporation,a partnership,or an individual),hereafter called Contractor,and (Name of Surety) (Address of Surety) hereinafter called Surety,are held and firmly bound unto City of HASTINGS 101 4TH Street East,Hastings,MN 55033 hereinafter called Owner,in the aggregate penal sum of _______________________________________ in lawful money of the United States,for the payment of which sum well and truly to be made,we bind ourselves,our heirs,executors,administrators,successors,and assigns,jointly and severally,firmly by these presents. THE CONDITION OF THIS OBLIGATION is based upon a certain contract by and between Contractor and Owner dated the ______day of _______,2025,a copy of which is hereto attached and made a part hereof,for the construction of HASTINGS LAKE REBECCA PARK IMPROVEMENTS,generally described as follows: Renovation of existing park:Removals,Bituminous paving,Concrete paving,Native restorations. NOW THEREFORE,if Contractor well,truly and faithfully performs its duties,all the undertakings, covenants,terms,conditions,and agreements of said contract during the original terms thereof,and any extensions thereof which may be granted by Owner,with or without notice to Surety,and during the Two (2)year(s)guarantee and maintenance period,and if it satisfies all claims and demands incurred under such contract,and fully indemnifies and saves harmless the Owner from all costs and damages which Owner may suffer by reason of its failure to do so,and it reimburses and repays Owner all outlay and expense which Owner may incur in making good any default,then this obligation shall be void;otherwise to remain in full force and effect. IX-03 PERFORMANCE BOND 00 6100 - 3 PROVIDED,FURTHER,that the said Surety,for value received hereby,stipulates and agrees that no change,extension of time,alteration or addition to the terms of the contract or to Work to be performed thereunder or the Contract Documents accompanying the same shall in any way affect its obligation on this BOND,and it does hereby waive notice of any such change,extension of time, alteration or addition to the terms of the contract or to the Work or to the Contract Documents. PROVIDED,FURTHER,that it is expressly agreed that the Bond shall be deemed amended automatically and immediately,without formal and separate amendments hereto,upon amendment to the Contract not increasing the contract price more than 20 percent,so as to bind the Contractor and Surety to the full and faithful performance of the Contract as so amended.The term “Amendment,”wherever used in this Bond,and whether referring to this Bond,the Contract,or the Loan Documents shall include any alteration,addition,extension,or modification of any character whatsoever. PROVIDED,FURTHER,that no final settlement between Owner and Contractor shall abridge the right of any beneficiary hereunder,whose claim may be unsatisfied. IN WITNESS WHEREOF,this instrument is executed in three counterparts,each one of which shall be deemed an original,this day of ,2025. SURETY:CONTRACTOR AS PRINCIPAL: By By Attorney‐in‐Fact (Address)(Address) ATTEST:ATTEST: (Surety)(Contractor as Principal) [SEAL] [SEAL] (Witness as to Surety)(Witness as to Contractor as Principal) (Address)(Address) IX-03 PERFORMANCE BOND 00 6100 - 4 NOTE:Date of BOND must not be prior to date of Contract.If Contractor is partnership,all partners should execute BOND. IMPORTANT:Surety companies executing Bonds must appear on the Treasury Department’s most current list (Circular 570 as amended)and be authorized to transact business in the state where the project is located. END OF SECTION IX-03 PAYMENT BOND 00 6150 -5 SECTION 00 61 50 PAYMENT BOND BOND NO.___________ KNOW ALL PERSONS BY THESE PRESENTS;That _________________________________________ a (corporation,a partnership,or an individual),hereafter called Contractor,and (Name of Surety) (Address of Surety) hereinafter called Surety,are held and firmly bound unto City of HASTINGS 101 4TH Street East,Hastings,MN 55033 hereinafter called Owner,and unto all persons,firms and corporations who or which may furnish labor or materials,as defined in Minnesota Statute 574,to perform as described under the contract and to their successors and assigns in the total aggregate penal sum of _____________________________________in lawful money of the United States,for the payment of which sum well and truly to be made,we bind ourselves,our heirs,executors,administrators, successors,and assigns,jointly and severally,firmly by these presents. THE CONDITION OF THIS OBLIGATION is based upon a certain contract by and between Contractor and Owner dated the _____day of _____,2025,a copy of which is hereto attached and made a part hereof, for the construction of HASTINGS LAKE REBECCA PARK IMPROVEMENTS,,generally described as follows: Renovation of existing park:Removals,Bituminous paving,Concrete paving,Native restorations. NOW,THEREFORE,if the Contractor promptly makes payment to all persons,firms,Subcontractors,and corporations furnishing materials for or performing labor in the prosecution of the Work provided for in such contract and any authorized extension or modification thereof,including all amounts due for materials,lubricants,oil,gasoline,coal and coke,repairs on machinery,equipment and tools,consumed or used in connection with the construction of such Work,and all insurance premiums on said Work, and for all labor,performed in such Work whether by Subcontractor or otherwise,then this obligation shall be void;otherwise to remain in full force and effect. IX-03 PAYMENT BOND 00 6150 -6 PROVIDED,that beneficiaries or claimants hereunder shall be limited to the subcontractors,and persons,firms and corporations having a direct contract with the principal or its subcontractors. PROVIDED,FURTHER,that the said Surety for value received hereby stipulates and agrees that no change,extension of time,alteration or addition to the terms of the contract or to the Work to be performed thereunder or the Contract Documents accompanying the same shall in any way affect its obligation on this BOND,and it does hereby waive notice of any such change,extension of time, alteration or addition to the terms of the contract or to the Work or to the Contract Documents. PROVIDED,FURTHER,that no suit or action shall be commenced hereunder by any claimant:(a)Unless the claimant,other than one having a direct contract with the Contractor,shall have given written notice to any two of the following:the Contractor,the Owner,or the Surety above named within ninety (90)days after such claimant did or performed the last of the work or labor,or furnished the last of the materials for which said claim is made,stating with substantial accuracy the amount claimed and the name of the party to whom the materials were furnished,or for whom the work or labor was done or performed.Such notice shall be served by mailing the same by registered mail or certified mail,postage prepaid,in an envelope addressed to the Contractor,Owner,or Surety,at any place where an office is regularly maintained for the transaction of business,or served in any manner in which legal process may be served in the state in which the aforesaid project is located,save that such service need not be made by a public officer.(b)After the expiration of two (2)years following the date of which Contractor ceased work on said Contract,it being understood,however,that if any limitation embodied in the Bond is prohibited by any law controlling the construction hereof,such limitation shall be deemed to be amended so as to be equal to the minimum period of limitation permitted by such law. PROVIDED,FURTHER,that it is expressly agreed that the Bond shall be deemed amended automatically and immediately,without formal and separate amendments hereto,upon amendment to the Contract not increasing the contract price more than 20 percent,so as to bind the Contractor and Surety to the full and faithful performance of the Contract as so amended.The term "Amendment”,wherever used in this Bond,and whether referring to this Bond,the Contract or the Loan Documents shall include any alteration,addition,extension,or modification of any character whatsoever. PROVIDED,FURTHER,that no final settlement between the Owner and the Contractor shall abridge the right of any beneficiary hereunder,whose claim may be unsatisfied. IN WITNESS WHEREOF,this instrument is executed in two or more counterparts,each one of which shall be deemed an original,this day of ,2025. SURETY: CONTRACTOR AS PRINCIPAL: By By Attorney‐in‐Fact (Address)(Address) IX-03 PAYMENT BOND 00 6150 -7 ATTEST:ATTEST: (Surety)(Contractor as Principal) [SEAL] [SEAL] (Witness as to Surety)(Witness as to Contractor as Principal) (Address)(Address) NOTE:Date of BOND must not be prior to date of Contract.If Contractor is partnership,all partners should execute BOND. IMPORTANT:Surety companies executing Bonds must appear on the Treasury Department’s most current list (Circular 570 as amended)and be authorized to transact business in the state where the project is located. END OF SECTION IX-03 CHANGE ORDER 00671 - 1 SECTION 00671 CHANGE ORDER (Instruction on reverse side)No. PROJECT:HASTINGS LAKE REBECCA PARK IMPROVEMENTS OWNER:City of HASTINGS 101 4TH Street East,Hastings,MN 55033 CONTRACTOR:_______ _______ _______ CONTRACT FOR:HASTINGS LAKE REBECCA PARK IMPROVEMENTS DATE OF ISSUANCE:______________ You are directed to make the following changes in the Contract Documents. Description: Purpose of Change Order: Attachments (List documents supporting change): CHANGE IN CONTRACT PRICE: Original Contract Price $_________ CHANGE IN CONTRACT TIME: Original Contract Time Substantial Completion:_________________ Final Completion: Previous Change Orders No.___to No.___ $ Net change from previous Change Orders Days Contract Price prior to this Change Order $ Contract Time prior to this Change Order Substantial Completion: Final Completion: Net Increase (Decrease)of this Change Order $.00 Net Increase (Decrease)of this Change Order ____days for Substantial Completion ____days for Final Completion Contract Price with all approved Change Orders $ Contract Time with all approved Change Orders Substantial Completion:__________________ Final Completion:_______________________ RECOMMENDED: By _____________________ Landscape Architect APPROVED: By _____________________ City of Hastings APPROVED: By _______________________ IX-03 CHANGE ORDER 00671 - 2 CHANGE ORDER INSTRUCTIONS A.GENERAL INFORMATION This document was developed to provide a uniform format for handling contract changes that affect Contract Price or Contract Time.Changes that have been initiated by a Work Directive Change must Be incorporated into a subsequent Change Order if they Affect Price of Time. Changes that affect Contract Price or Contract Time should be promptly covered by a Change Order. The practice of accumulating change order items to reduce the administrative burden may lead to unnecessary disputes. For supplemental instructions and minor changes not involving a Change in the Contract Price or Contract Time,a Field Order may be used. B.COMPLETING THE CHANGE ORDER FORM Engineer initiates the form,including a description of the changes involved and attachments based upon documents and proposals submitted by Contractor,or requests from Owner,or Both. Once Engineer has completed and signed the form,all copies should be sent to Contractor for approval. After approval by Contractor,all copies should be sent to Owner for approval.Engineer should make distribution of executed copies after approval by Owner. If a change only applies to price or to the time,cross out the part of the tabulation that does not apply. IX-03 WITHHOLDING AFFIDAVIT 00 6720 - 1 SECTION 00 67 20 WITHHOLDING AFFIDAVIT FOR CONTRACTORS (FORM IC‐134) The following Withholding Affidavit for Contractors form (IC‐134),or the most current edition thereof, must be competed for each subcontractor and submitted to the Engineer before final payment can be made. IX-03 WITHHOLDING AFFIDAVIT 00 6720 - 2 MINNESOTA Department of Revenue Withholding Affidavit for Contractors This affidavit must be approved by the Minnesota Department of Revenue before the state of Minnesota or any of its subdivisions can make final payment to contractors. Please type or print clearly.This will be your mailing label for returning the completed form. DaytimephoneCompanyname ZipCodeState Address Amountstilldue $ Total contractamount $ MinnesotataxIDnumber Month/year work began Month/year work ended Projectnumber I Projectlocation Projectowner Address Didyouhaveemployeesworkon this project?I |Yes||No Ifno,whodid the work? City State Zipcode Check the box that describes your involvement in the project and fill in all information requested. ||Sole contractor I I Subcontractor Name of contractorwhohiredyou Address I |Prime contractor—If you subcontracted out any work on this project,all of your subcontractors must file their own IC-134 affidavits and have them certifiedJ^ylW Department of Revenue before you can file your affidavit.For eachsubcontractoryouhad,fill in the informat^pielow and attach a copy of each subcontractor's certified IC-134.If youneedmorespace,attach a separate sheet. Businessname Address Owner/Officer /declare that all information I have filled in on this form istrueandcompleteto the bestof my knowledge and belief.Iauthorizethe Department ofRevenuetodisclosepertinentinformationrelatingtothisproject,including sending copies of this form,to theprime contractor if I am a subcontractor,and to any subcontractors if Iam aprime contractor,anato thecontracting agency. Contractor's signature Title Date Mail to:MN Dept,of Revenue,Withholding Division,Mail Station 6610,St.Paul,MN 55146-6610 Certificate of Compliance Based on records of the Minnesota Department of Revenue,Icertify that the contractor who has signed this certificate hasfulfilledalltherequirementsofMinnesotaStatutes290.92 and 290.97 concerning the withholding of Minnesota income taxfromwagespaidtoemployeesrelatingtocontractserviceswiththestateofMinnesotaand/or its subdivisions. Department of Revenue approval Date Stock No.5000134(Rev.11/99)Printedon recycledpaper with 10%post-consumer wasteusingsoy-based ink. IX-03 SUBSTANTIAL COMPLETION 00 6730 ‐ 1 SECTION 00 67 30 CERTIFICATE OF SUBSTANTIAL COMPLETION DATE OF ISSUANCE ______________________ OWNER City of Hastings CONTRACTOR Contract:HASTINGS LAKE REBECCA PARK IMPROVEMENTS This Certificate of Substantial Completion applies to all Work under the Contract Documents or to the following specified parts thereof: To the City of Hastings (OWNER) And To (CONTRACTOR) The Work to which this Certificate applies has been inspected by authorized representatives of OWNER, CONTRACTOR and ENGINEER,and that Work is hereby declared to be substantially complete in accordance with the Contract Documents on _________________________________ DATE OF SUBSTANTIAL COMPLETION A tentative list of items to be completed or corrected is attached hereto.This list may not be all‐ inclusive,and the failure to include an item in it does not alter the responsibility of CONTRACTOR to complete all the Work in accordance with the Contract Documents.The items in the tentative list shall be completed or corrected by CONTRACTOR no later than ________________________. IX-03 SUBSTANTIAL COMPLETION 00 6730 ‐ 2 The responsibilities between OWNER and CONTRACTOR for security,operation,safety,maintenance, heat,utilities,insurance and warranties and guarantees shall be as follows: OWNER: CONTRACTOR: The following documents are attached to and made a part of this Certificate: This certificate does not constitute an acceptance of Work not in accordance with the Contract Documents nor is it a release of CONTRACTOR's obligation to complete the Work in accordance with the Contract Documents. Executed by OWNER on _______________________,2016 Date By:____________________________,2016 (Authorized Signature) CONTRACTOR accepts this Certificate of Substantial Completion on _____________,2016 Date ____________________________ CONTRACTOR By:__________________________________________ (Authorized Signature) OWNER accepts this Certificate of Substantial Completion on _______________________ Date City of Hastings OWNER By:_______________________________________ (Authorized Signature) END OF SECTION IX-03 AFFIDAVIT 00700 ‐ 1 SECTION 00 67 40 CONTRACTOR'S AFFIDAVIT State of Minnesota Date:___________ The County of _________________ The City of __________________ ,of _______________________,has furnished all labor and material entering into the HASTINGS LAKE REBECCA PARK IMPROVEMENTS project for the City of Hastings (Owner). ,of _______________________, states further that Contractor has full knowledge of all obligations for such labor and materials which have entered into and become part of that certain project known and designated above,and Contractor further disposes and says that all debts and other obligations for such labor and materials have been fully and completely paid for in good and lawful money of the United States of American and that there are no suits for damages against them proceeding,prospective or otherwise,in consequence of their operations on the above said project. The said will hold the Owners,the City of Hastings,blameless of any and all Mechanic's Liens that may be hereafter entered or filed for record,so as to constitute charge against said premises for work or labor done or materials furnished by them. IN WITNESS WHEREOF,Contractor has heretofore put their hand and seal. SEAL Contractor's Authorized Agent I,,Notary Public in and for the above named County and State do hereby certify that personally known to me to be the affiant in the foregoing affidavit,personally appeared before me this day,and,having been duly sworn,deposes and say that the facts set forth in the above affidavit are true and correct. WITNESS my hand and seal this day of ,2025. my commission expires END OF SECTION IX-03 City Council Memorandum To:Mayor Fasbender & City Councilmembers From:City Administrator Dan Wietecha Date:April 7, 2025 Item:PFAS Update Council Action Requested: Informational memo, no action requested at this time. Background Information Hastings has PFAS contamination in all six of our municipal wells (specifically PFOA in all six wells and PFOS in two wells). We’ve also now found PFOA levels over the EPA’s limit in the future Well No. 9 site. The City has completed a Feasibility Study to consider alternatives to mitigate the PFAS. The study recommended construction of three decentralized water treatment plants for PFAS and Nitrate removal. The general plan is to build one WTP per year for three years.The central WTP is expected to bid in May 2025, start construction in August 2025, and substantial completion in December 2026. The eastern WTP would bid in January 2026, and substantial completion October 2027. Finally, the western WTP would bid January 2027, and substantial completion October 2028. These dates are approximate, but the point is that one WTP per year leaves little room for compliance with the EPA deadline of April 2029. The current construction cost estimate is $68.9M with expectation to trend higher. Without financial assistance, water rates would need to double in three years and triple in five years. The City has been exploring and pursuing multiple opportunities to offset this “budget buster” expense.Even with the assistance secured to date, water rates would still increase some 158% between 2024 and 2028. Key Updates State Capital Budget:The City submitted PFAS Treatment & Raw Water Lines for consideration in the State’s 2024 Capital Budget due to the budget-busting expense, the fact that the treatment is to remove contamination/pollution caused by others, and the suddenness of new regulations preventing financial planning. Sen. Seeberger and Rep. Hudella indicated support X-E-01 and introduced SF 3161 and HF 3115.The legislative session ended May 20, 2024,without passage of a bonding bill. In October 2024, we met with Sen.Pappas, Chair of the Senate Capital Investment Committee, to provide an update on our project and funding needs. The City Council approved a resolution of support on December 2, 2024 and a new state application has been submitted. Clean and safe drinking water was identified as the City Council’s number one legislative priority during its workshop on November 16, 2024.With recent approval of a $3M Emerging Contaminants Grant, we have been able to reduce the amount of this bonding request to $16.6M for the eastern WTP. This would enable the interconnect of the Minnesota Veterans Home with the City water system. Both Sen. Seeberger and Rep. Dippel have indicated strong support for our project. Rep. Dippel has prepared four bills: one seeking to designate Hastings as eligible for funding through the East Metro’s 2018 3M Settlement and one seeking funding through the Clean Water Fund of the Legacy Fund. The other two seek to fund the remaining $16.6M costs for the Eastern WTP, one through the capital budget and the other as a general cash appropriation; Sen. Seeberger has signed on to these two. On February 27, we had a hearing with the House Capital Investment Committee on the capital budget request (HF1192).On March 13, we met Senate Majority Leader Murphy, Senators Seeberger and Pappas (Chair of Senate Capital Investment Committee), and staff to review water rates, grants, East Metro 3M Settlement funds, financial aspects, and construction schedule of our project. It is vitally important to have support from both of our legislators and that they work together. Congressionally Directed Spending / Community Project Funding: In April 2024, we submitted requests of Senator Klobuchar, Senator Smith, and Representative Craig for $10.3M (50%) of the eastern WTP. This amount is higher than typically funded. All three advanced our request to their respective Appropriations Committees; however, it was not approved through the Senate Appropriations Committee. As it worked through “mark up” by the Appropriations Committees, it was proposed at a little over $1M. In the end, in mid-March, Congress adopted a continuing resolution that funded no Community Project Funding. We are preparing to submit a new application in the coming weeks to support the western WTP. PPL/IUP: In 2023, the City submitted the project for the State’s Drinking Water Revolving Fund Project Priority List (PPL). On May 1, 2024, we re-submitted to correct errors and to recognize new EPA regulations of MCLs for PFAS, which will result in our ranking at or near X-E-01 the top of the list. Additionally, we submitted the first two phases of the project for the Intended Use Plan (IUP) in June 2024. We are preparing to submit the western WTP in June 2025. The Public Facilities Authority has listed the eastern WTP is ranked #2 and central WTP appears ranked tied at #13 on the PPL and both projects are in the “fundable –emerging contaminants” category. Both projects are scheduled to receive $3M Emerging Contaminants Grant ($6M total). Although this is through a state agency, the funds have originated as federal assistance. The PFA does not believe this will pose a problem, but it does raise some uncertainty. During our April 7 workshop, the City Council will discuss utilizing the Drinking Water Revolving Fund to the balance (estimated at $5M to $8M) of the central WTP. Using the low- interest DWRF will save about $1M in interest over the next 20 years. Water Rates: With budget planning for 2025 (including workshops on June 3, June 17, and September 3, 2024), we discussed potential water rate increases, phasing, and timing. During the preliminary budget planning, we anticipated a 37.3% increase in water rates for 2025. During our October 21, 2024,meeting,following Co-Trustee approval of 3M Settlement Funds for Well #5,the City Council supported a two-step water rate increase in 2025, with a 10% increase effective January 1, 2025, and a second increase to be determined effective July 1, 2025. On an average residence using 15,000 gallons per quarter, the January increase would be about $4 per quarter. City Council approved the January increase on December 16, 2024. Additional increases are expected to coincide with construction of each of the three WTPs. Even with the assistance secured to date, water rates would still increase some 158% between 2024 and 2028. The City Council has workshop April 7 to discuss financing the City’s portion of the central WTP, as well as the July rate increase, and projections for future rate increases. 3M Settlement: The 2018 Settlement Agreement provides grant money for drinking water projects “in the East Metropolitan Area.” It is not limited to any specifically named cities or townships and does not require a direction connection to one of the 3M disposal sites. Similarly, Minnesota’s Conceptual Drinking Water Supply Plan does not require a direct connection to one of the disposal sites. However, the State’s Co-Trustees (MPCA and DNR) have stated that a direct connection should be required and has previously excluded Hastings from funding under the Settlement Agreement. Although we disagree with the Co-Trustees’ interpretation, we value our relationship with them and have endeavored to not have this disagreement come between our mutual efforts. The MPCA has been helpful in conducting Phase I and II environmental site assessments, requesting 3M to conduct additional investigation of its disposal site and hydraulic modeling in the Hastings X-E-01 area, and has awarded a planning and design grant for Hastings to begin design engineering for the treatment plants. Additionally, the 2007 Consent Order does require a direct connection to one of the East Metro disposal sites. This is extra important since the Co-Trustees have acknowledged that the Settlement Funds will run out in state fiscal year 2027 (calendar year 2026) as they cover currently proposed East Metro projects, so they will be transitioning to the Consent Order in the next couple years. In early March, an email from the Co-Trustees indicated that 3M questions whether East Metro projects have been “reasonable and necessary” under the Settlement Agreement, objects to transitioning to the Consent Order, and has initiated mediation for dispute resolution. To date, the environmental studies have resulted in several lines of evidence of a connection of Well #5 to the 3M Cottage Grove site, specifically: updated Minnesota Geological Survey mapping of a fault in the bedrock, presence of HQ115/TFSI in Well #5, and additional water composition and PFOA chemical analyses. In October 2024, the Co-Trustees agreed that there is a connection between Well #5 and the 3M Cottage Grove site and that the costs associated with Well #5 (to be treated with the central WTP) would be eligible for funding under the 2018 Settlement Agreement. We estimate the costs associated with Well #5 to be $14.5M, but that amount has not yet been reviewed or approved by the Co-Trustees.In November 2024, we submitted our first application for Settlement funds to cover the cost of land purchase and business relocation necessary for the central WTP. The City Council approved the grant agreement at its January 21 meeting. In the meantime, the environmental investigations will continue as planned by the MPCA to determine connection and eligibility for the City’s other wells. Central Water Treatment Plant: During our October 21, 2024,meeting, the City Council agreed to flip the sequence of the construction schedule: proceed with the central WTP in 2025 and delay the eastern WTP until 2026. Proceeding with the WTP that has significant outside funding has two major advantages. 1) It would mean a smaller water rate increase for our residents and businesses. 2) It gives us additional time to seek state bonding, grants, and/or direct connection to 3M Cottage Grove before proceeding with the other WTPs. At our November 18, 2024, meeting, the City Council approved a purchase agreement for 1292 North Frontage Road as the site for the central WTP. This location is in a non-residential area, is located next door to the existing nitrates treatment facility and ground storage reservoir, and has X-E-01 lower incremental costs than other sites. Additionally, timing and ability to proceed without delay were important considerations. In January, a Phase I environmental review was conducted and found record of a 2005 petroleum spill at the site. In February, a Phase II environmental assessment was approved to determine the extent of potential contamination. The Phase II did not identify impacts that require further actions or additional investigation. A construction contingency plan will be included in the bidding documents for the project in case previously unidentified contamination is encountered during construction. Closing is scheduled for April 18. The businesses at this site (Carbone’s Pizza and Stacy’s Stars) have been given a required 90-day notice that they will need to vacate the property by June 30. SRF Consulting has been assisting with business relocation analysis for the two businesses currently at this location. Under state law, some costs associated with the relocation of these businesses will be borne by the project. Both have indicated strong interest in continued operations in Hastings. As design reaches 60%, we continue to meet with MPCA staff to ascertain elements of the project attributable to Well #5 and eligible for funding through the East Metro 3M Settlement. At present, we anticipate final design could be completed and ready to bid by May 2025, with construction commencing as early as July. On March 25, we held a public presentation about the central WTP and raw water lines for neighboring residents and businesses to learn about project scope and schedule. This also proved a good opportunity for them to give feedback on the upcoming project. A copy of this presentation, as well as other updates, are being posted on the City website to maintain public transparency. Financial Impact: Not applicable Committee Discussion: Not applicable Attachments: Not applicable X-E-01