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Home My WebLink AboutIX-02 (a) Receiving Bids and Awarding Contract for the 2025 Mill & Overlay Program & Approve Change Order No. 1 for 2025 Mill & Overlay Program ($54,936.14)City Council Memorandum To: Mayor Fasbender & City Council Members From: John Caven Date: April 7, 2025 Item: Award of Contract – 2025 Mill & Overlay Program Council Action Requested: The council is requested to award the contract for the 2025 Mill & Overlay Program to the lowest responsible bidder, OMG Midwest, Inc dba Minnesota Paving & Materials, in the amount of $1,022,424.85. This project will provide a renewed pavement surface on 4th St from Dakota Summit to Pleasant Dr, 16th through 23rd St from Pleasant Dr to Westview Dr, Featherstone Rd from west end to Pleasant Dr, High Point Ct from Northridge Ct through cul-de-sac, Northridge Ct from Northridge Dr through cul-de-sac, and upgrade tree grates on Sibley St from 2nd St to 3rd St. Background Information: Five bids were received and opened for the 2025 Mill & Overlay Program on Thursday, March 20, 2025. The substantial completion date for the project is June 25, 2025. Bidder Base Bid OMG Midwest Inc dba MN Paving & Materials $ 1,022,424.85 Bituminous Roadways $1,056,655.65 Park Construction Company Northwest McNamara Contacting $1,063,626.24 $ 1,076,441.89 $ 1,107,603.77 Financial Impact: The local non-State Aid street portion of the 2025 Mill & Overlay Program is paid by Mill and Overlay up to $1,000,000, the Sibley Street tree grate improvements will be paid by Repair and Maintenance up to $45,000, and the watermain rebolting will be paid up to $67,000 using the Water Enterprise funds. The construction costs track within the 2025 budget. Staff Recommendation: Staff is recommending the City Council move forward in adopting the attached resolution awarding the contract to the lowest responsible bidder, OMG Midwest, Inc dba Minnesota Paving & Materials, in the amount of $1,022,424.85. Attachments: ·Resolution & Project Map IX-02 (a) CITY OF HASTINGS DAKOTA COUNTY,MINNESOTA Resolution No. _____ RESOLUTION AWARDING CONTRACT FOR 2025 MILL &OVERLAY PROGRAM WHEREAS, pursuant to an advertisement for bids for 2025 Mill & Overlay Program, bids were opened on March 20, 2025 and tabulated according to law, and the following bids were received: Bidder Base Bid OMG Midwest, Inc dba MN Paving & Materials Bituminous Roadways Park Construction Company Northwest McNamara Contracting $ 1,022,424.85 $ 1,056,655.65 $ 1,063,626.24 $ 1,076,441.89 $ 1,107,603.77 WHEREAS, OMG Midwest, Inc dba Minnesota Paving & Materials is the lowest responsible bidder, and WHEREAS, OMG Midwest, Inc dba Minnesota Paving & Materials has been determined to be qualified for the contract; NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS; 1)The Mayor and City Clerk are hereby authorized and directed to enter into a contract for the 2025 Mill & Overlay Program with OMG Midwest, Inc dba Minnesota Paving & Materials in the amount of $1,022,424.85. ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA, THIS 7TH DAY OF APRIL, 2025. Ayes: Nays: ATTEST: Mary Fasbender, Mayor Kelly Murtaugh, City Clerk (Seal) IX-02 (a) A IRUdUJ Legend 20251stStreetWest 963 ft 5th Street West Wal-Mart 6th Street WesLionsPark 7th Street Wes Highway 55 Cub Foods Fleet Farm Westview Mall Conzemius Park Tierney Drive o, 14th Street West 15th Street West15thStreetWest Pleasant Park Wallin Park Dakota F nes 131 ft p /?oad Rosemary Park Ponding Basin Southwest Park Ponding Basin 2nd Street West Pinehurst Elementary General Sieben &4th St W Ponding Basi Featherstone Park Ponding Basin Christa McAuliffe Elem. The Thompson-Fasb House Hasting High School Athletic Fields Dakota County Park Conservation Area Fallbrook Fasbender Clinic Buildir Hastings High School 2025 Mill &Overlay Program 4th St:Dakota Summit Dr to Pleasant Dr Featherstone Rd:West End to Pleasant Dr High Point Ct:Pleasant Dr through Cul-de-sac Northridge Ct:High Point Ct through Cul-de-sac 16th St:Pleasant Dr to Westview Dr17thSt:Pleasant Dr to Westview Dr 18th St:Pleasant Dr to Westview Dr 19th St:Pleasant Dr to Westview Dr 20th St:Pleasant Dr to Westview Dr 21st St:Pleasant Dr to Westview Dr 22nd St:Pleasant Dr to Westview Dr23rdSt:Pleasant Dr to Westview Dr IX-02 (a) City Council Memorandum To: Mayor Fasbender & City Council Members From: John Caven – Assistant City Engineer Date: April 7, 2025 Item: Approve Change Order #1 for 2025 Mill & Overlay Program COUNCIL ACTION REQUESTED Council is requested to approve the attached change order to the contract for the 2025 Mill & Overlay Program. BACKGROUND INFORMATION The bid opening for the 2025 Mill & Overlay program was on March 20th. The bid prices came in favorable and under budget. Minnesota Paving & Materials has agreed to mill and overlay additional streets and stay within the original budget amount. Additional streets include Brooke Pl, River Heights Ct, and River Shore Ct from Northridge Dr through cul-de-sac. These cul-de-sacs are approximately 25 years old, showing significant signs of distress at the surface, and are in the appropriate window for a mill and overlay. FINANCIAL IMPACT The value of the additional work from Change Order #1 is estimated to be an increase of $54,936.14 to the original contract. The adjusted total falls within the planned budget of $1,095,000 for the 2025 Mill & Overlay Program, and a construction contingency of 1.64% will remain for unforeseen issues during the delivery of the project. The total impact of this change order to the contract is at 5.4%. The table below summarizes the change order. 2025 Mill & Overlay Change Order Summary Change Order Date Item Estimated Value 1 3/21/2025 Add three additional cul-de-sacs to mill and overlay project scope $54,936.14 Net Total Increase/(Decrease) to date $54,936.14 Original Contract Value $1,022,424.85 Adjusted Contract Value $1,077,360.99 Change Orders as Percentage of Original Contract Value to date 5.4% STAFF RECOMMENDATION The change order leverages the unexpected favorable bid prices and maximizes the amount of streets to be re- surfaced. Staff recommends approval by the Council. IX-02 (a) 1 City of Hastings Engineering Department Change Order #1 Contractor: OMG Midwest Inc dba Minnesota Paving & Materials 14475 Quiram Dr Rogers, MN 55374 Contract Name: 2025 Mill & Overlay Program The City of Hastings and Minnesota Paving & Materials hereby agree to this change order to the 2025 Mill & Overlay Program. Changes are as follows: 1.The following street segments will be added to the 2025 Mill & Overlay Program: Brooke Pl, River Heights Ct, and River Shore Ct from Northridge Dr through cul-de-sac. The additional costs for labor and materials is $54,936.14. The City will compensate this additional work with the following bid items. Item No.Description Quantity Unit Unit Price Total 5 REMOVE CONCRETE CURB & GUTTER (FOR SPOT REPLACEMENT)208 LF $ 10.57 $ 2,198.56 6 SAWCUT BITUMINOUS (2”) 124 LF $ 1.41 $ 174.84 10 MILL BITUMINOUS PAVEMENT (2”) 3,892 SY $ 1.35 $ 5,254.20 11 JOINT ADHESIVE 2,565 LF $ 0.20 $ 513.00 12 BIT MATERIAL FOR TACK COAT 389 GAL $ 0.01 $ 3.89 13 BIT WEAR COURSE MIX SPWEB340B 472 TON $ 67.50 $ 31,860.00 17 REINFORCEMENT BARS 136 LB $ 9.19 $ 1,249.84 18 ADJUST EXISTING GATE VALVES 2 EA $ 235.40 $ 470.80 23 ADJUST RINGS & CASTING – CATCH BASIN (NEW CASTING)1 EA $1,174.87 $1,174.87 25 ADJUST CASTING 4 EA $340.76 $1,363.04 26 MORTAR RINGS 3 EA $216.68 $650.04 31 B618 CONCRTE CURB & GUTTER (FOR SPOT REPLACEMENT)208 LF $39.41 $8,197.28 34 TRAFFIC CONTROL 0.15 LS $4,863.59 $729.54 35 LANDSCAPING 50 LF $15.04 $752.00 37 SEEDING, BLOWN COMPOST 52 SY $6.62 $344.24 Approved By: ____________________________ Accepted By: __________________________________ City Engineer Minnesota Paving & Materials Date: Date: ESTIMATED NET CONTRACT CHANGE: $54,936.14 IX-02 (a) A REPLACE RINGS &REINSTALL CASTINGS -CB B REPLACE RINGS &INSTALL NEW CASTINGS -CB STORM SEWER,MANHOLE,CATCH BASIN C REPLACE RINGS &REINSTALL CASTINGSDREPLACEGATEVALVEBOXSECTION e SANITARY,MANHOLE -MH E ADJUST GATE VALVE F ADJUST CASTING -MH x 0 WATERMAIN,GATE VALVE,GATE VALVE G MORTAR RINGSH2RE-BOLT GATE VALVES.GROUP 2.J REPLACE GATE VALVE BOX SECTION (ALL) MANHOLE I I REPLACE PEDESTRIAN RAMP.SEE DETAILS. MILL AND OVERLAY RIVER SHORE CT 0 40 80 REV.BY DATE I HEREBYCERTIFYTHAT THIS PLAN WAS PREPARED BYME OR UNDERMYDIRECTSUPERVISIONANDTHAT1AMADULYUCENSEDPROFESSIONALENGINEERUNDERTHELAWSOFTHESTATEOFMINNESOTA.JRC DRAWN JRCSCALEFEETJOHNCAVEN,P.E.x/91 /9S CHECKED 47540 Z Z JRC RIVER HEIGHTS CTEADJUSTGATE VALVE (STA 0+28L)F ADJUST CASTING -SANMH (STA 2+49)~5 RINGSGMORTARRINGS-SANMH (STA 2+49)~5 RINGS BROOKE PLFADJUST CASTING -SANMH (STA 1+50R)~4 RINGSBREPLACERINGS&INSTALL NEW CASTINGS -CBMH (STA 1+95R)~6 RINGS RIVER SHORE CTEADJUSTGATE VALVE (STA 0+21L)F ADJUST CASTING -SANMH (STA 2+05L)~2 RINGSGMORTARRINGS-SANMH (STA 2+05L)~2 RINGSFADJUSTCASTING-SANMH (STA 4+45R)~3 RINGSGMORTARRINGS-SANMH (STA 4+45R)~3 RINGS City of Hostings 101 4th Street EastHastings,MN 55033 2025 MILL &OVERLAY PROGRAM ADDITIONAL STREETS RIVER HEIGHTS CT,BROOKE PL,RIVER SHORE CT 18b OF 32 IX-02 (a) Hasting High School Athletic Fields General Sieben &4th St W Ponding Basin Wal-Mart A Legend 20251stStreetWest in 6th Street WeLionsPark Featherstone Park Ponding Basin The Thompson-Fasb House 145th Street East Cub Foods Tierney Drive Wallin Park Highway 55 Westview Mall Christa McAuliffe Elem. |55 |FasbenderClinicBuildir Conzemius Park Pinehurst Elementary 15th Street West Rosemary Park Ponding Basin 14th Street West 15th Street West 17th Street Country Estates Southwest Park Ponding Basin 160th Street East Dakota County Park Conservation Area N 2025 Mill &Overlay Program 4th St:Dakota Summit Dr to Pleasant Dr Brooke PI:Northridge Dr through Cul-de-sac Featherstone Rd:West End to Pleasant Dr High Point Ct:Pleasant Dr through Cul-de-sac Northridge Ct:High Point Ct through Cul-de-sac River Heights Ct:Northridge Dr through Cul-de-sac River Shore Ct:Northridge Dr through Cul-de-sac 16th St:Pleasant Dr to Westview Dr17thSt:Pleasant Dr to Westview Dr 18th St:Pleasant Dr to Westview Dr 19th St:Pleasant Dr to Westview Dr 20th St:Pleasant Dr to Westview Dr 21st St:Pleasant Dr to Westview Dr 22nd St:Pleasant Dr to Westview Dr23rdSt:Pleasant Dr to Westview Dr OakStreet IX-02 (a)