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Home My WebLink About20250218 - CC PacketSign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at https://www.hastingsmn.gov/city-government/city-council/city-council-documents-copy CITY OF HASTINGS CITY COUNCIL AGENDA Tuesday, February 18, 2025 7:00 p.m. I. CALL TO ORDER II. PLEDGE OF ALLEGIANCE III. ROLL CALL IV. DETERMINATION OF QUORUM Proclamation: Recognizing Public Works Senior Operator Joe Birk’s Service to the City of Hastings V. APPROVAL OF MINUTES Approve Minutes of the City Council regular meeting on February 3, 2025. VI. COMMENTS FROM THE AUDIENCE Comments from the audience may include remarks about items listed on the Consent Agenda. VII. COUNCIL ITEMS TO BE CONSIDERED VIII. CONSENT AGENDA The items on the Consent Agenda are items of routine nature or no perceived controversy to be acted upon by the City Council in a single motion. There will be no discussion on these items unless a Councilmember so requests, in which event the items will be removed from the Consent Agenda to the appropriate Department for discussion. 1. Pay Bills as Audited 2. Resolution: Accept Donation from Gail Weinstein to the Fire Department 3. Resolution: Accept Donation from Dakota Electric Association to the Parks and Recreation Department 4. Accept Sponsorship for Movies in the Park from SMEAD Manufacturing 5. Resolution: Approve In-Store Fireworks Sales – Phantom Fireworks at Fleet Farm #6500, 875 General Sieben Dr 6. Resolution: Approve One-Day Temporary Gambling Permit for Patriot Assistance Dogs 7. Appoint Arts & Culture Commissioner – Molly Kapping 8. Resolution: Approve Plans and Authorize Advertisement for Bids – 2025 Mill & Overlay Program 9. Approve 2025 Pavement Management Projects in Accordance with the South Metro Joint Powers Agreement – Traffic Markings and Crack Seal 10. Approve Sanitary Sewer Service Repair Assessment Request – 503 Ramsey Street 11. Declare Surplus Property and Authorize for Public Sale – Survey and Traffic Counting Equipment 12. Tobacco Regulations: Status Report Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at https://www.hastingsmn.gov/city-government/city-council/city-council-documents-copy IX. AWARDING OF CONTRACTS AND PUBLIC HEARING These are formal proceedings that give the public the opportunity to express their concern, ask questions, provide additional information, or support on a particular matter. Once the public hearing is closed, no further testimony is typically allowed and the Council will deliberate amongst itself and with staff and/or applicant on potential action by the Council. 1. Hastings Civic Arena Mural a. Authorize Signature of Professional Services Agreement b. Authorize Disbursement of an Interfund Loan X. REPORTS FROM CITY STAFF These items are intended primarily for Council discussion and action. It is up to the discretion of the Mayor as to what, if any, public comment will be heard on these agenda items. A. Public Works B. Parks and Recreation C. Community Development D. Public Safety E. Administration 1. 1st Reading: Ordinance Amendments: a. City Code Chapter 90.16 – Sidewalk Cafés b. City Code Chapter 90.17 – Parklets 2. Authorize Signature: First Amendment to Purchase Agreement at 1292 North Frontage Road XI. UNFINISHED BUSINESS XII. NEW BUSINESS XIII. REPORTS FROM CITY COMMITTEES, OFFICERS, COUNCILMEMBERS XIV. ADJOURNMENT Next Regular City Council Meeting: Monday, March 3, 2025 7:00 p.m. Proclamation Recognizing Joe Birk’s 29 years of Service to Hastings WHEREAS, Joe Birk, is retiring on February 28, 2025, AND WHEREAS, he has served the City of Hastings for 28 years and 11 months, AND WHEREAS, Joe’s service to the community has always gone above and beyond, AND WHEREAS, Joe’s leadership within the department and expertise on all things Public Works, especially streets have been invaluable, AND WHEREAS, Joe Birk’s willingness to teach others and improve operations have shaped the department for years to come, AND WHEREAS, Joe’s commitment to quality has set the standard and expectation of operations, AND WHEREAS, Joe has built our in-house paving program and the leader for snow plowing, mowing, and street and storm sewer maintenance, AND WHEREAS, Joe always had a solution, even in times of emergencies, AND WHEREAS, Joe’s presence, most of all, will be missed. THEREFORE, BE IT RESOLVED, the Hastings City Council hereby recognizes Joe Birk for his dedication and commitment to the City of Hastings. Mary D. Fasbender, Mayor City Council packets can be viewed in searchable format on the City’s website at https://www.hastingsmn.gov/city-government/city-council/city-council-documents-copy Hastings, Minnesota City Council Meeting Minutes February 3, 2025 The City Council of the City of Hastings, Minnesota met in a regular meeting on Monday, February 3, 2025 at 7:00 p.m. in the Council Chambers at the Hastings City Hall, 101 East 4th Street, Hastings, Minnesota. Members Present: Mayor Fasbender, Councilmembers Beck, Haus, Pemble, and Vihrachoff Members Absent: Councilmembers Lawrence and Leifeld Staff Present: City Administrator Dan Wietecha Assistant City Administrator Kelly Murtaugh City Attorney Greta Bjerkness Economic Development Coordinator Alex Menke Police Chief David Wilske Proclamation: Black History Month LMC Mayor for a Day Approval of Minutes Mayor Fasbender asked if there were any additions or corrections to the minutes of the City Council regular meeting on January 21, 2025. Minutes were approved as presented. Consent Agenda Councilmember Haus motioned to approve the Consent Agenda as presented, seconded by Councilmember Vihrachoff. 5 Ayes, 0 Nays. 1. Pay Bills as Audited 2. Declare Surplus Property and Authorize for Public Sale – Police Department 3. Resolution No. 02-01-25: Approve New Tobacco License for H2 Tobacco 4. Resolution No. 02-02-25: Approve New Massage Therapist License for Harmon Givens 5. Authorize Signature: Change Order No. 2 – Hastings City Hall HVAC 6. Resolution No. 02-03-25: Accept Feasibility & Assessments Report, and Order Public Hearings for Project Scope and for Assessments – 2025 Neighborhood Infrastructure Improvements 7. Authorize Signature: Phase II Environmental Site Assessment of 1292 North Frontage Road 8. Accept Sponsorship for Movies in the Park from Ardent Mills 9. Approve Advertising Agreement with Midstate Plumbing and Heating Arts & Culture Commission Work Plan Menke provided an overview of the request to adopt the 2025 Work Plan for the Arts & Culture Commission. The Commission is required to submit a work plan detailing the goals, objectives, and activities for the upcoming year. Menke indicated staff worked with the Commissioners to identify the priorities and goals of the Commission, defined as: Increase Public Art Access, Support Hastings Area Arts and Cultural Groups, and Operational/Policy Initiatives. City Council packets can be viewed in searchable format on the City’s website at https://www.hastingsmn.gov/city-government/city-council/city-council-documents-copy Council expressed appreciation for the work plan and the role staff plays as the liaison for the Commission. Council requested a six-month review of the work plan accomplishments. Resolution No. 02-04-25: Gores Pool #3 Wildlife Management Area Councilmember Vihrachoff motioned to table action for further neighborhood discussion, seconded by Councilmember Pemble. 5 Ayes, 0 Nays. PFAS Update Wietecha presented the monthly PFAS Update. Wietecha indicated the grant agreement for the 3M settlement funds is now in place. Earlier Consent item approved a phase II environmental assessment. This will delay the purchase of the property. In January 2025, both Senator Seeberger and Representative Dippel have indicated strong support for our project. Senator Seeberger is reportedly preparing two bills: one seeking $16.6M in capital budget and the other $16.6M as a general cash appropriation to fully fund the Eastern WTP. Representative Dippel is reportedly preparing three bills: one seeking to designate Hastings as eligible for funding through the East Metro’s 2018 3M Settlement and the other two seeking to fully fund the remaining $45.7M costs for all three WTP’s. No Council discussion. Announcements • The Hastings Chamber of Commerce will host the annual State of the Community with presentations by the City and School District. On Wednesday, February 5. • Hastings Rivertown Lions Club is hosting a “Super Breakfast” on Saturday, February 8 at Resurrection Methodist Church. The breakfast is free will donations with all proceeds to be donated to support our Fire & EMS Department. Thank you to the Lions for their support. • Experience ice fishing on Saturday, February 8, at Lake Rebecca Park. Poles, bait, and tackle provided. No license needed under our DNR waiver for the event. Pre-registration required on City website. • Experience snowshoeing on Sunday, February 9, at Jaycee Park. A park naturalist will lead participants through floodplain forest and prairie. Snowshoes and instruction provided. Pre- registration required on City website. If there is no snow, we will still have a guided hike. • City offices will be closed Monday, February 17 in observation of Presidents Day. Meetings • Public Safety Committee Meeting on Monday, February 10, 2025 at 7:00 p.m. • Planning Commission Meeting on Monday, February 10, 2025 at 7:00 p.m. • Arts & Culture Commission Meeting on Wednesday, February 12, 2025 at 6:00 p.m. • HEDRA Meeting on Thursday, February 13, 2025 at 6:00 p.m. • City Council Workshop on Tuesday, February 18, 2025 at 5:30 p.m. • City Council Meeting on Tuesday, February 18, 2025 at 7:00 p.m. • Heritage Preservation Commission on Tuesday, February 18, 2025 at 7:00 p.m. Councilmember Pemble motioned to adjourn the meeting at 7:26 PM, seconded by Councilmember Haus. Ayes 5; Nays 0. City Council packets can be viewed in searchable format on the City’s website at https://www.hastingsmn.gov/city-government/city-council/city-council-documents-copy ___________________________ ____________________________ Kelly Murtaugh, City Clerk Mary D. Fasbender, Mayor City Council Memorandum To: Mayor Fasbender & City Council Members From: Connie Lang - Accountant Date: 02/13/2025 Item: Disbursements Council Action Requested: Staff requests: Council review of Jan 2025 automatic payments. Council review of weekly routine disbursements issued 02/11/2025. Council approval of routine disbursements, capital purchases and employee reimbursements to be issued 02/19/2025. Background Information: Disbursements for routine items are made weekly. Disbursements for capital purchases and employee reimbursements are made twice a month, subsequent to Council approval. Financial Impact: Jan 2025 Auto Payments $ 297,883.03 Disbursement checks, ACH issued on 02/11/2025 $ 648,994.32 Disbursement checks, ACH to be issued on 02/19/2025 $ 418,077.49 Advisory Commission Discussion: N/A Council Committee Discussion: N/A Attachments: ● Council Reports VIII-01 Council Report DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT IT-OPERATIONS GENERAL CENTURY LINK TELEPHONE $1,062.01 Vendor Total:$1,062.01 Police GENERAL ENTERPRISE FM TRUST LEASE-VEHICLES $2,694.36 Parks Operations PARKS ENTERPRISE FM TRUST LEASE-VEHICLES $2,015.71 VEHICLE AND EQU VEHICLE AND E ENTERPRISE FM TRUST LEASE-VEHICLES $5,245.78 Wastewater WASTEWATER ENTERPRISE FM TRUST LEASE-VEHICLES $676.08 Water WATER ENTERPRISE FM TRUST LEASE-VEHICLES $667.67 Vendor Total:$11,299.60 Arena ARENA WEX HEALTH, INC.WEX PAYMENT $5.50 Cable TV CABLE TV WEX HEALTH, INC.WEX PAYMENT $0.41 Fire FIRE & AMBULA WEX HEALTH, INC.WEX PAYMENT $11.00 Ambulance FIRE & AMBULA WEX HEALTH, INC.WEX PAYMENT $46.75 City Clerk GENERAL WEX HEALTH, INC.WEX PAYMENT $10.59 Admin GENERAL WEX HEALTH, INC.WEX PAYMENT $8.25 Finance & Accountin GENERAL WEX HEALTH, INC.WEX PAYMENT $16.50 COMMUNITY DEVE GENERAL WEX HEALTH, INC.WEX PAYMENT $2.75 IT-OPERATIONS GENERAL WEX HEALTH, INC.WEX PAYMENT $8.25 Building Inspections GENERAL WEX HEALTH, INC.WEX PAYMENT $16.50 Code Enforcement GENERAL WEX HEALTH, INC.WEX PAYMENT $2.75 PW - Engineering GENERAL WEX HEALTH, INC.WEX PAYMENT $6.46 PW - Streets GENERAL WEX HEALTH, INC.WEX PAYMENT $12.65 Police GENERAL WEX HEALTH, INC.WEX PAYMENT $101.75 HEDRA HEDRA WEX HEALTH, INC.WEX PAYMENT $4.81 Historic Preservation HERITAGE PRES WEX HEALTH, INC.WEX PAYMENT $0.69 Hydro HYDRO ELECTRI WEX HEALTH, INC.WEX PAYMENT $1.24 Parks Operations PARKS WEX HEALTH, INC.WEX PAYMENT $27.50 Storm STORM WATER WEX HEALTH, INC.WEX PAYMENT $8.53 Wastewater WASTEWATER WEX HEALTH, INC.WEX PAYMENT $9.76 Water WATER WEX HEALTH, INC.WEX PAYMENT $13.61 Vendor Total:$316.25 Non-Departmental GENERAL METROPOLITAN LIFE INSURANCE Remittance $87.26 Non-Departmental GENERAL METROPOLITAN LIFE INSURANCE Remittance $6,234.64 Vendor Total:$6,321.90 Non-Departmental GENERAL STANDARD INSURANCE COMPAN Remittance $5.77 Non-Departmental GENERAL STANDARD INSURANCE COMPAN Remittance $1,983.50 VIII-01 Council Report DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT Non-Departmental GENERAL STANDARD INSURANCE COMPAN Remittance $848.70 Vendor Total:$2,837.97 Aquatics AQUATIC CENTE CENTERPOINT ENERGY HEAT $191.30 Arena ARENA CENTERPOINT ENERGY HEAT $6,605.37 Fire FIRE & AMBULA CENTERPOINT ENERGY HEAT $1,992.69 City Hall Building GENERAL CENTERPOINT ENERGY HEAT $15.00 PW Cold Storage Bu GENERAL CENTERPOINT ENERGY HEAT $1,129.01 Parks Capital GENERAL CENTERPOINT ENERGY HEAT $426.24 Police Building GENERAL CENTERPOINT ENERGY HEAT $17.10 LeDuc LEDUC HISTORI CENTERPOINT ENERGY HEAT $1,096.41 Parks Operations PARKS CENTERPOINT ENERGY HEAT $287.04 Parks Operations PARKS CENTERPOINT ENERGY HEAT $1,864.02 Wastewater WASTEWATER CENTERPOINT ENERGY HEAT $1,261.74 Water WATER CENTERPOINT ENERGY HEAT $1,471.19 Treatment Plant WATER CENTERPOINT ENERGY HEAT $359.70 Vendor Total:$16,716.81 IT-OPERATIONS GENERAL VERIZON WIRELESS - VSAT TELEPHONE $3,444.79 IT-OPERATIONS GENERAL VERIZON WIRELESS - VSAT TELEPHONE $1,860.06 Vendor Total:$5,304.85 Arena ARENA XCEL ENERGY LIGHT & POWER $13,158.76 Fire FIRE & AMBULA XCEL ENERGY LIGHT & POWER $919.44 Police Building GENERAL XCEL ENERGY LIGHT & POWER $2,068.20 PW - Street Lights GENERAL XCEL ENERGY LIGHT & POWER $6,106.56 PW - Street Lights GENERAL XCEL ENERGY LIGHT & POWER $122.84 Police GENERAL XCEL ENERGY LIGHT & POWER $56.25 PW - Engineering GENERAL XCEL ENERGY LIGHT & POWER $146.21 City Hall Building GENERAL XCEL ENERGY LIGHT & POWER $1,646.95 PW Cold Storage Bu GENERAL XCEL ENERGY LIGHT & POWER $142.08 PW - Street Lights GENERAL XCEL ENERGY LIGHT & POWER $306.61 PW - Street Lights GENERAL XCEL ENERGY LIGHT & POWER $7,410.81 PW - Street Lights GENERAL XCEL ENERGY LIGHT & POWER $130.12 Non-Departmental GENERAL XCEL ENERGY LIGHT & POWER ($4,847.85) Non-Departmental GENERAL XCEL ENERGY LIGHT & POWER ($592.80) Non-Departmental GENERAL XCEL ENERGY LIGHT & POWER ($7,718.11) Non-Departmental GENERAL XCEL ENERGY LIGHT & POWER ($2,658.14) Non-Departmental GENERAL XCEL ENERGY LIGHT & POWER ($1,778.88) VIII-01 Council Report DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT PW - Streets GENERAL XCEL ENERGY LIGHT & POWER $731.06 HEDRA HEDRA XCEL ENERGY LIGHT & POWER $71.55 Hydro HYDRO ELECTRI XCEL ENERGY LIGHT & POWER $4,437.02 LeDuc LEDUC HISTORI XCEL ENERGY LIGHT & POWER $530.35 Parks Operations PARKS XCEL ENERGY LIGHT & POWER $76.22 Parks Operations PARKS XCEL ENERGY LIGHT & POWER $259.71 Parks Operations PARKS XCEL ENERGY LIGHT & POWER $797.95 Parks Operations PARKS XCEL ENERGY LIGHT & POWER $1,048.45 Wastewater WASTEWATER XCEL ENERGY LIGHT & POWER $1,169.97 Water WATER XCEL ENERGY LIGHT & POWER $9,797.42 Treatment Plant WATER XCEL ENERGY LIGHT & POWER $3,444.78 Water WATER XCEL ENERGY LIGHT & POWER $584.85 Vendor Total:$37,568.38 Non-Departmental GENERAL MEDICA/CAPSTONE Remittance $34,172.20 Non-Departmental GENERAL MEDICA/CAPSTONE Remittance $30,909.24 Non-Departmental GENERAL MEDICA/CAPSTONE Remittance $151,373.82 Vendor Total:$216,455.26 GRAND TOTAL:$297,883.03 APPROVED BY: APPROVED BY: APPROVED BY: VIII-01 VIII-01 VIII-01 VIII-01 VIII-01 VIII-01 VIII-01 VIII-01 VIII-01 VIII-01 VIII-01 VIII-01 VIII-01 City Council Memorandum To: Mayor Fasbender & City Council Members From: John Townsend, Fire Chief Date: February 18, 2025 Item: Accept a Donation from Gail Weinstein in Memory of Mardelle Holmes Council Action Requested: Council is asked to accept a donation in the amount of $100.00, made to the fire department, and to adjust the fire donation account #213-2100-5815 in the same amount. Background Information: Gail Weinstein has made this donation, in memory of Mardelle Holmes, who’s husband worked for the Hastings Fire Department from 1963 - 1984, to be used towards the current needs of the fire department and ambulance service. Financial Impact: Increase fire donation account by $100.00 Advisory Commission Discussion: N/A Council Committee Discussion: N/A Attachment: Resolution VIII-02 CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION _____________ A RESOLUTION EXPRESSING ACCEPTANCE OF AND APPRECIATION OF DONATIONS TO THE HASTINGS FIRE DEPARTMENT WHEREAS, Gail Weinstein made a donation to be designated to the fire department; and WHEREAS, the City Council is appreciative of the donation and commends Gail Weinstein for her civic efforts, NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Hastings, Minnesota; That the donation is accepted and acknowledged with gratitude; and Adopted this 18th day of February, 2025. ________________________________ Mary Fasbender, Mayor Attest: ____________________________ Kelly Murtaugh, City Clerk City Council Memorandum To: Mayor Fasbender & City Councilmembers From: Paige Marschall Bigler, Recreation Program Specialist Date: February 18, 2025 Item: Accept a Donation from Dakota Electric Association Council Action Requested: Council is asked to accept a donation in the amount of $500.00, made to the Parks and Recreation Department and has designated that this donation be used for the Summer Kick Off celebration. Background Information: Dakota Electric Association has made this donation to be used towards the Summer Kick Off celebration. Financial Impact: Increase the Parks and Recreation donation account by $500.00 Advisory Commission Discussion: N/A Council Committee Discussion: N/A Attachments: • Resolution VIII-03 CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION _____________ A RESOLUTION EXPRESSING ACCEPTANCE OF AND APPRECIATION OF A DONATION TO THE PARKS AND RECREATION DEPARTMENT WHEREAS, Dakota Electric Association has presented to the City Parks & Recreation Department a donation of $500.00 and has designated that this donation be used for the Summer Kick Off celebration; and WHEREAS, the City Council is appreciative of the donation and commends Dakota Electric Association for their civic efforts, NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Hastings, Minnesota; 1. That the donation is accepted and acknowledged with gratitude; and 2. That the donation will be appropriated for the Summer Kick Off celebration; and Adopted this 18th day of February, 2025. ______________________________ Mary D. Fasbender, Mayor ATTEST: ____________________________ Kelly Murtaugh, City Clerk VIII-03 City Council Memorandum To: Mayor Fasbender & City Council Members From: Paige Marschall Bigler, Recreation Programming Specialist Date: February 18, 2025 Item: Accepting Sponsorship Council Action Requested: Accept SMEAD Manufacturing Sponsorship of $1,000.00 for our Summer Programming at Levee Park in 2025. Background Information: The City of Hastings organizes and implements a wide variety of programing each year. The City has routinely supplemented annual budget allocations through our Sponsorship Program. SMEAD Manufacturing Company has offered their sponsorship our summer programming at Levee Park. Staff are supportive of this sponsorship and recommend acceptance. Financial Impact: We will continue to include sponsorships as a revenue item as part of the budget process to offset programming costs. Advisory Commission Discussion: None Council Committee Discussion: None Attachments: • Mutual Agreement & Sponsorship Form VIII-04 SPONSOR NAME: SMEAD Manufacturing Company This informational form is accompanied by a Mutual Sponsorship Agreement SPONSOR INFORMATION: Contact Name: Business Phone: Email: Address: Type of Sponsorship: Partnering sponsor City of Hastings Parks and Recreation 920 West 10th Street Hastings, MN 55033 Direct (651)-480-6182 Fax (651)-437-5396 www.hastingsmn.gov 2025 Sponsorship Levee Park Summer Events 2025 Summer Programs: The goals of the 2025 Summer Programs and Levee Park is to provide a sense of community pride and cohesiveness, to invite the community and visitors to utilize the outdoor facility, and create community connections between individuals.Programs will be held at the Rotary Pavilion located at 20 Ramsey Street, Hastings, MN 55033. Programs are free of charge to attendees. Entertainers will be chosen with the intent of attracting a variety of ages and demographics,while providing a family friendly atmosphere. OFFICE USE ONLY: Date Received: _____/______/2025 Time Received: _____: _____ Received: In-person Drop Box Mail Email Received By: ______________________________ $1,000.00 SPONSORSHIP Cash Check # __________ Credit Card Credit Card Payment: We have a 3.12% processing fee for credit cards Please call the Parks and Recreation Department, 651-480-6182 with payment for processing or in person at our Parks Office: 920 10th Street West, Hastings MN 55033 Check Payment: Payable to City of Hastings, Parks and Recreation Department, 920 10th Street West, Hastings SMEAD Manufacturing Company – Community Outreach Package $1,000.00 •Recognition of sponsorship through Hastings City Council •Acknowledgement on 2025 Levee Park Events Flyer •Recognition in City of Hastings Summer Newsletter •Acknowledgement in articles and interviews with local media •SMEAD Sponsorship acknowledgement on City of Hastings Facebook postings •SMEAD listed on City of Hastings Programs and Events Webpage VIII-04 City of Hastings – Parks and Recreation Department 2025 Sponsorship Mutual Agreement Sponsorship Request: $1,000.00 Enter into a $1,000 sponsorship paid by SMEAD Manufacturing Company for the 2025 Summer Programs; paid no later than April 1, 2025. Made payable to the City of Hastings and submitted to: Hastings Parks and Recreation, 920 West 10th Street, Hastings, MN 55033 SMEAD Manufacturing Company Sponsorship Benefits for 2025 Summer Programs: •Recognition of sponsorship commitment through Hastings City Council. The Parks and Recreation Department will submit recognition to Hastings City Council. •Sponsorship acknowledgement on the City of Hastings Facebook Event postings for June – September 2025. The Parks and Recreation Department will develop postings throughout the promotional timeframe. •SMEAD listed as sponsor on City of Hastings Rotary Pavilion, Programs and Events Webpage. Webpage: www.hastingsmn.gov/programsandevents design by City of Hastings. •SMEAD acknowledged on 2025 Levee Park Events Flyers. Posters designed and printed through a local vendor and distributed by The City of Hastings. •SMEAD acknowledged in articles and interviews with local media outlets. Interviews and articles provided by The City of Hastings. •SMEAD recognized in the City of Hastings Summer Newsletter Point of Contact: City of Hastings, Parks and Recreation Department Paige Marschall Bigler, Recreation Programming Specialist Phone: 651-480-6182 E-mail: pmarschall@hastingsmn.gov Agreement The City of Hastings Parks and Recreation Department, and SMEAD Manufacturing Company agree to the terms and the sponsor partnership as outlined above. ______________ ____________ City of Hastings Representative Date ____________________________________ ___________ SMEAD Representative Date VIII-04 City Council Memorandum To: Mayor Fasbender & City Council Members From: Emily King, Deputy City Clerk Date: February 18, 2025 Item: Approve In-Store Fireworks Sales License for Phantom Fireworks at Fleet Farm #6500 Council Action Requested: Approve the attached resolution approving an In-Store Fireworks Sales License for Phantom Fireworks at Fleet Farm #6500 located at 875 General Sieben Drive. Background Information: The City has received and reviewed an In-Store Firework Sales application from Phantom Fireworks for sales at Fleet Farm #6500 with proposed sales dates of May 1st – July 31st and December 1st – January 1st. Hastings Fire Inspector has approved the preliminary plans. The issuance of the license will be contingent on the final inspection by the Fire Marshall once the product is in place. Financial Impact: The associated fees have been paid. Advisory Commission Discussion: N/A Council Committee Discussion: N/A Attachments: • Resolution VIII-05 CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION ______________ RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HASTINGS APPROVING AN IN-STORE FIREWORKS LICENSE FOR PHANTOM FIREWORKS WITHIN THE CITY OF HASTINGS WHEREAS, Phantom Fireworks has applied for a Fireworks License for the storage and sale of fireworks in-store at Fleet Farm #6500, 875 General Sieben Drive within the City of Hastings; and WHEREAS, the City Council of the City of Hastings has established a license process; and WHEREAS, the appropriate licensing fees have been paid and the application paperwork has been reviewed by the Hastings Fire Marshal. The issuance of the license will be contingent on an inspection by the Hastings Fire Marshal. NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Hastings, that Phantom Fireworks is hereby authorized to store and sell fireworks in the compliance with local and state regulations for the period of May 1st, 2025 – July 31st, 2025 and December 1st, 2025 – January 1st, 2026 at Fleet Farm #6500, 875 General Sieben Drive. ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA THIS 18TH DAY OF FEBRUARY, 2025. ______________________________ Mary D. Fasbender, Mayor ATTEST: ____________________________ Kelly Murtaugh, City Clerk VIII-05 City Council Memorandum To: Mayor Fasbender & City Council Members From: Emily King, Deputy City Clerk Date: February 18, 2025 Item: One-Day Temporary Gambling Permit for Patriot Assistance Dogs Council Action Requested: Approve the attached resolution approving the one-day temporary gambling permit for the Patriot Assistance Dogs. Background Information: Patriot Assistance Dogs submitted an application for a one-day temporary gambling permit for July 13, 2025 for a raffle to be held at the Two River Repair Auto & Diesel, 682 Commerce Drive. Financial Impact: The $25.00 One-Day Temporary Gambling License fee has been paid. Advisory Commission Discussion: N/A Council Committee Discussion: N/A Attachments: • Resolution VIII-06 CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION ____________ RESOLUTION APPROVING THE APPLICATION BY PATRIOT ASSISTANCE DOGS FOR A TEMPORARY ONE-DAY GAMBLING PERMIT WHEREAS, Patriot Assistance Dogs has presented an application to the City of Hastings for a one-day temporary gambling permit on July 13, 2025 to be held at the Two Rivers Repair Auto & Diesel, 682 Commerce Drive, Hastings; and; WHEREAS, the Minnesota Gambling Control Board requires a resolution be passed to approve this request; and WHEREAS, an application for a one day temporary gambling permit has been presented; WHEREAS, the required fee of $25.00 has been paid. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hastings, that the Mayor and City Clerk are authorized and directed to sign this resolution. ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA THIS 18TH DAY OF FEBRUARY, 2025. ATTEST: ____________________________ Mary D. Fasbender, Mayor ____________________________ Kelly Murtaugh, City Clerk VIII-06 City Council Memorandum To: Mayor Fasbender & City Councilmembers From: Alex Menke, Economic Development Coordinator Date: February 18, 2025 Item: Appoint Arts & Culture Commissioner: Molly Kapping City Council Action Requested: The City Council is asked to approve the appointment of Molly Kapping to the Arts and Culture Commission. Ms. Kapping would fill the vacancy created by Sherry Humphrey’s departure and serve until December 31, 2026. Background Information: Two candidates were interviewed by City Councilmember Leifeld, Arts and Culture Commission Chair Hollenbeck, Community Development Director Hinzman, and Economic Development Coordinator Menke. Ms. Kapping was unanimously recommended. Financial Impact: N\A Advisory Commission Discussion: N\A Council Commission Discussion: N\A Attachments: • Application Commission (Please indicate your interest) Questions? Contact 651-480-2350 or the person (s) below Charter Dan Wietecha dwietecha@hastingsmn.gov Hastings Economic Development & Redevelopment Authority John Hinzman (HEDRA) Jhinzman@hastingsmn.gov Heritage Preservation Commission Justin Fortney (HPC) Jfortney@hastingsmn.gov Parks & Recreation Chris Jenkins (PRC) Cjenkins@hastingsmn.gov Planning John Hinzman (PC) Jhinzman@hastingsmn.gov Public Safety David Wilske (PSAC) dwilske@hastingsmn.gov Kelly Murtaugh kmurtaugh@hastingsmn.gov Other/ no Preference Dan Wietecha Dwietecha@hastingsmn.gov To help us have a better understanding of your interests and background, we ask for some general information. Please complete and sign the application. Name Address Day Phone Evening Phone E-mail Arts & Culture Commission Advisory Commission Interest Form The City of Hastings encourages active participation of its residents. City Advisory Commissions are a way in which residents can take a participatory involvement in the planning, development, and preservation of our growing and historical community. Thank you for your interest in serving on an advisory commission. Information about these opportunities is available on the City’s website at www.hastingsmn.gov/commissions. VIII-07 City of Hastings Page 2 of 2 Advisory Commission Interest Form Supplemental Information Employer: Occupation: Please return to: City of Hastings City Use 101 Fourth Street East OR via email to the Date Received: Hastings, MN 55033 Commission contact Forwarded to: § 31.36 PUBLIC DISCLOSURE. (A) Each public official of the City of Hastings shall file for public record in the office of the City Clerk, a sworn statement in a form approved by the City Council and which must contain, at a minimum, the following information: (1) The names of all businesses, corporations, companies, firms, partnerships, or other business enterprises, doing business with or in the City of Hastings, in which the public official is connected thereto as an employee, owner, director, officer, adviser, or consultant, or in which the public official has a continuing financial interest, through ownership of stock or as a beneficiary of any pension or retirement plan; (2) A description of all parcels of real property, other than property occupied by the public official as a personal residence, in which the public official has any interest, including the right to occupy any such property; and (3) The interest of a spouse, or minor child or other member of the immediate household of any public official shall be considered an interest of the public official for purposes of filing the statement required. (B) Each person who becomes a public official shall, within 30 days after assuming the office or position, file a public disclosure required by this section. (1) Following an initial filing, the information on that filing shall remain in effect and all public officials will continue to attest to its truth. Within 30 days of any change to the information on the initial filing and following any reappointment or reelection, all public officials shall file a new sworn statement with the City Clerk. City staff members covered under this provision shall fill out an initial filing and shall thereafter complete any amended filings within 30 days of any change to the information on the initial filing or at least every 4 years, in the years in which the Mayor and at large Councilmember seats are up for election, whichever comes first. (Am. Ord. 511, passed 4-5-2004) (2) This subchapter shall not be construed to require the filing of any information relating to any person’s connection with any professional society or any charitable, religious, social, fraternal, recreational, civil or political organization or any similar organization not conducted as a business enterprise. (3) The City Administrator shall inform each person who is required to file a statement, the time and place for filing, and shall furnish each such person with a copy of this subchapter and the required statement form. The City Administrator shall inform the City Council when any person, who is required to file a statement, fails to file the statement in a timely manner. (Prior Code, § 2.81) Please share why you are interested in becoming involved with a City commission. What experience would you bring to the C ommission? VIII-07 City Council Memorandum To: Mayor Fasbender & City Council Members From: John Caven – Assistant City Engineer Date: February 10, 2025 Item: Approve Plans and Authorize Advertisement for Bids – 2025 Mill & Overlay Program Council Action Requested: The council is requested to adopt the enclosed resolution approving the 2025 Mill & Overlay Program and authorize advertisement for bid. Background Information: A mill and overlay is a street maintenance technique that extends street life by removing and replacing the top layer of asphalt. After the top layer is removed, a new layer of bituminous pavement is put back in its place. The process is ideal for streets with: Age: 20-25 years old Pavement Condition Index (PCI): 55-70 (on a 0-100 scale, with 100 being new pavement) Cross Section: Minimum 4” pavement thickness Surface Condition: Widening cracks, increasing potholes, rising maintenance costs Base Condition: Generally in good shape The project will mill and overlay 2.92 miles of streets, resurfacing the top 2” of pavement on the following roads: 4th Street: Dakota Summit Drive to General Sieben Drive 16th Street through 23rd Street: Pleasant Drive to Westview Drive Featherstone Road: West end to Pleasant Drive High Point Court: Northridge Court through Cul-de-sac Northridge Court: Northridge Drive through Cul-de-sac These streets, built between 1995 and 2005, have PCI ratings within or slightly below the target range. Their deterioration is primarily due to surface stripping and potholing, while the base remains in decent condition, making them strong candidates for mill and overlay. The project also includes Upgrading sidewalk pedestrian ramps with truncated domes for ADA compliance Spot replacement of curb and gutter, gate valves, and utility castings Providing traffic markings consistent with the existing layout. Construction will begin as early as May 5th and be wrapped up by no later than June 25th. The entire process should take approximately 4-6 weeks. Financial Impact: All streets are residential non-State Aid streets and have a budget of $1,000,000. The project estimate is generally within project budgets. Attachments: Project Map Photos of Present Condition VIII-08 CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION NO ________ RESOLUTION APPROVING PLANS AND AUTHORIZING ADVERTISEMENT FOR BIDS FOR 2025 MILL & OVERLAY IMPROVEMENTS WHEREAS, the City contracts for a mill and overlay project as part of its pavement maintenance and preservation plan; NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS; that 1. Plans and specifications for the 2025 Mill & Overlay Program prepared by the Hastings City Engineer are hereby approved as presented, and; 2. The City Engineer shall prepare and cause to be inserted on the Quest Construction Data Network web site, and on the City of Hastings official web site an advertisement for bids for the construction of the approved 2025 Mill & Overlay Program in accordance with such approved plans and specifications. The advertisement shall be published for three weeks, shall specify the work to be done, shall state that bids will be opened at 10:00 AM, Thursday, March 20, 2025 using online bidding through QuestCDN.com, and that no bids will be considered unless accompanied by a bid bond for 5% of the amount of each bid. ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA, THIS 18TH DAY OF FEBRUARY, 2025. Ayes: Nays: Mary Fasbender, Mayor ATTEST: Kelly Murtaugh, City Clerk SEAL VIII-08 VIII-08 2025 Mill and Overlay Program Existing Condition 4th St – looking west from Hastings High School entrance 16th St – looking west from Westview Dr 17th St – looking west from Westview Dr 18th St – looking west from Westview Dr 19th St – looking west from Westview Dr 20th St – looking west from Westview Dr VIII-08 21st St – looking west from Westview Dr 22nd St – looking west from Westview Dr 23rd St – looking east from Pleasant Dr Featherstone Rd – looking west from Glenlou Way Northridge Ct – looking north from High Point Ct High Point Ct – looking east from Northridge Ct VIII-08 City Council Memorandum To: Mayor Fasbender & City Council Members From: John Caven – Assistant City Engineer Date: February 10, 2025 Item: Approve 2025 Pavement Management Projects in accordance with the South Metro Joint Powers Agreement Council Action Requested: The council is requested to approve the 2025 Traffic Marking Program and 2025 Crack Seal Program accordance with the South Metro Joint Powers Agreement. Background Information: The City of Hastings has participated in the Joint Powers Agreement (JPA) since 2011. The JPA is administered by the City of Burnsville and it represents 20 cities, counties and townships. The benefit to joining the JPA includes:  Reduce project administration for preparation of bid documents and bidding services  More favorable bid pricing through its increased quantity The City of Hastings provides quantities for Traffic Marking and Crack Seal.  Traffic Marking Program o The program consists of re-painting up to 12 miles of faded centerline, fog lines, directional arrows, symbols, crosswalks and stop bars with appropriate yellow or white paint. The mainline striping adheres to the adopted 2007 Traffic Marking Policy and 2017 Crosswalk Policy but adds those existing streets commonly striped that contain high traffic volumes, unique geometry, or close proximity to schools.  Crack Seal Program o The program consists of crack sealing up to 6 miles of streets and one parking lot. Cracks greater than or equal to a quarter inch will be routed and sealed. Financial Impact: In 2025, a similar number of cities and counties are anticipated in joining the JPA. Unit prices will likely stay steady from last year’s prices. Maintaining participation in the JPA will help keep costs as low as possible. The cost estimate for the Traffic Marking Program remains below the budget amount of $20,000. The cost estimate for the Crack Seal Program remains below the budget amount of $15,000. These two programs will be paid out of the Street Marking Budget and Upkeep to Grounds budget respectively. Costs estimates include the 1.5% project administration fee paid to Burnsville for administering the bid process. Attachments: 2025 Traffic Marking Plan 2025 Crack Seal Plan VIII-09 PLEASANT DR 33RD ST 31ST ST CANNON ST H W Y 3 1 6HWY 61 36TH ST PLEASANT DR15TH ST S OUT HVIEW DR PINE ST C S A H 4 6/4 7 CSAH 46/47 3 1 S T S T HWY 55 NTAGE RD U F R O T HSO WESTVIEW DR 15TH ST HWY 61 2ND ST 4TH ST TYLER ST CSAH 42 FEATHERSTONE RD RA M S E Y S T VILLAGE TR RIDGE DR N ORTH SOUTH FRONTAGE RD 4TH ST L O C K A N D D A M R D 1ST ST 3RD ST 18TH ST CSAH 91 LYNN WAY BAILEY ST SI B L E Y S T 11TH ST 12TH ST 13TH ST PARKLETS (TYP) HWY 55 10TH ST LOUIS LN NORTH FRONTAGE RD INSET B: UBC BUILDING INSET A: DOWNTOWN AREA ASHLAND ST 16TH ST GENERAL SIEBEN DR PINE ST TO PROPERTY LINE TO PROPERTY LINE INSET C: 16TH ST INSET D CENTERLINE FOG LINES LEGEND "HANDWORK"IE. ARROWS, HATCHING NOTES:1) $19,700 is maximum budget.Contact City prior to exceeding budget.2) Paint fog lines only when marked on plans3) Timing Conflicts 4) Contractor is responsible to post no parking signs(if needed)5) Crosswalks are to be painted 12" (parallel lines) or or 2'x3' (blocks). Match existing style/size. 7) Contractor must complete task once they starta) Mainline: Within two daysb) Symbols: Within two days 6) Provide City a courtesy call prior to striping ON-STREET PARKING 8) Direct all questions to John Caven. Provide 48 hour a) 651.480.2369 b) jcaven@hastingsmn.gov c) On-Street/Parking Lots: Within three days A) Downtown Area1)Traffic is heaviest during day and early eveningConsider striping prior to 10am.2) Some businesses install on-street parklets(restaurant seating) between April and October.Paint striping to maximum extent practicable. B) UBC Building1) Striping requires 48 hour advance notice. to coordinate sweeping & vehicle removal.2) Striping of parking stalls is inside the building. John Caven will coordinate with Police Dept for access in secured area. 4) No striping allowed on May 13th.5) Striping Monday through Friday preferred. advance notice. 3) Access through door is 13ft x 13ft C) 4th St: Prairie St to River St1) Parking is heaviest during the day D) 16th St: Pine St to Maple St 1) Parking is heaviest in the evening VIII-09 DRIVEWAYDRIVEWAY DRIVEWAY SIDEWALK DRIVEWAY DRIVEWAY DRIVEWAY DRIVEWAY DRIVEWAY DRIVEWAY DRIVEWAY DRIVEWAY 16TH ST PIONEER PARK PINE ST MAPLE ST 3RD ST 4TH ST 2ND ST ALLEYALLEY ALLEY ALLEYALLEY ALLEY ALLEY SI B L E Y S T RA M S E Y S T TY L E R S T MISSISSIPPI RIVER 1) Timing ConflictsA) Downtown Area1)Traffic is heaviest during day and early eveningConsider striping prior to 10am. 2) Some businesses install on-street parklets(restaurant seating) between April and October. Consider striping prior to 3pm. 2) Parallel ParkingA) "Tees" are 7ft x 4ft. "L's" are 7ft x 2ft. Spacing is 22ft. B) City of Hastings staff to lay out new locations of"tees" on the following locations1) Sibley St: Alley to 2nd St, 2nd St to 3rd St2) Ramsey St: Alley to 2nd St, 2nd St to 3rd St 3) Tyler St: Levee Alley to 2nd St, 2nd St to 3rd St 3) On-Street ParkingA) Contractor responsible for installing "no parking signs" as vehicles park 24/7.(if needed). Striping "half at time" may be considered 4) City Contact: John Caven. Provide 48 hour notice.A) 651.480.2369B) jcaven@hastingsmn.gov NOTES: 4TH ST B)16th St: Pine St to Maple St (Pioneer Park)1) Traffic is heaviest during evening. Paint striping to maximum extent practicable. C) 4th St: Prairie St to River St1) Traffic is heaviest during day. INSET A INSET D INSET C VIII-09 NO TRAFFIC MARKINGS ON EAST HALF DOOR13' W X 13' H (ENTER) DOOR (NORTH) (SOUTH) 4TH ST BAILLY ST ALLEY 100ft x 100ftBuilding A) Timing / Access1) Striping requires 48 hour advance notice. to coordinate sweeping & vehicle removal.2) Striping of parking stalls is inside the building. John Caven will coordinate with Police Dept for access in secured area.3) No striping on May 13th.4) Striping Monday through Friday preferred. Notes C) City Contact: John Cavena) 651.480.2369 b) jcaven@hastingsmn.gov 5) Access through door is 13ft x 13ft B) Parking stalls 4" x 20ft. 15ft drive lane. VIII-09 PLEASANT DR GENERAL SIEBEN DR 15TH ST C S A H 4 6/4 7 HWY 55 15TH ST HWY 61 HWY 61 1ST ST CSAH 42 FEATHERSTONE RD PINE ST RIDGE DR N O RTH 4TH ST SI B L E Y S T 10TH ST PLEASANT DR 4TH ST NTAGE RD U F R O T HSO WESTVIEW DR PINE ST 3RD ST RIVER ST 5TH ST 6TH ST 7TH ST 11TH ST 12TH ST 13TH ST OAK RIDGE LN BA I L L Y S T CROSSWALK: PARALLEL CROSSWALK: BLOCK QTY: 34 QTY: 1VIII-09 PLEASANT DR HWY 55 15TH ST HWY 61 HWY 61 2ND ST 4TH ST TYLER ST RA M S E Y S T 3RD ST BAILEY ST SI B L E Y S T 10TH ST PINE ST ASHLAND ST SFR NEW STOP BAR HWY 55 W E S T VIE W DR S F R STOP BAR(QTY: 24)VIII-09 BOHLKENCT VALLEY LN FLAGSTONE DR BOHLKENCT HWY 55 HWY 55 15TH ST GENERAL SIEBEN DR FRONTAGE 4TH ST HWY 61 ENTERPRISE AVE 31ST ST 3RD ST 4TH ST C SAH 46 HWY 316 SPIRAL BLVD FOREST ST RD GENERAL SIEBEN DR PLEASANT DR PRAIRIE ST ASHLAND ST NORTHRIDGEDR 15TH ST HWY 6115TH ST FEATHERSTONE RD PLEASANT DR SOUTH FRONTAGE RD (WALMART) 10TH ST 18TH ST WYNDHAM HILL UNNAMED RD PL CARLETON NORTH CARLETONDR LN DR WYNDHAMPL MEADOWVIEW TR STONEGATERD HILLTOP LN PLEASANT DR 5TH ST LOCK AND DAM RD JAYCEE PARKPARKING LOT HWY 55 KING RR MIDAS LN CR91 GLACIER WAY CANNON ST 36TH ST HWY 61 CANNON ST BOHLKEN DR H AC KB ER RY DR 31ST ST C SAH 46 CENTURY DR WESTVIEW DR HONEYSUCKLELN (CHIP SEALED) (2ND CRACK SEAL) (ROUT & SEAL WHERE POSSIBLE) AREA 1 AREA 3AREA 4 AREA 5 AREA 2 Notes:1) $15,700 is maximum budget. No payment Typ: 2nd time crack seal.* Road not chip sealed. Typ: 1st time crack seal. Road not chip sealed. Typ: 1st time crack seal.* Road not chip sealed.* Typ: 1st time crack seal. Road not chip sealed. Typ: 1st time crack seal. Parking lot not chip sealed. will be made for crack seal applied overthis budget amount.2) The entire Area 1 must be crack sealedbefore proceeding to Area 2. Area 2 beforeArea 3, etc.3) If the budget runs out in the middle of anArea, please document location and informCity.4) Contractor may start anywhere within agiven Area. MNDOT 3725 5) Rout & Seal new cracks. If sealed in thepast, then Blo & Go is acceptable. 6) Contractor is responsible for "no parking"signs, if needed, particularly for parkinglots. 7) No crack sealing between June 30 andJuly 5, and July 21-26 preferred. 9) Any questions please call City of Hastings: John Caven: 651.480.2369jcaven@hastingsmn.gov 8) Contractor to provide quantities broken outper AREA. City will verify quantities priorto payment. AREA 6 Typ: Multi-crack seal. Road chip sealed.*unless noted otherwise on plan Provide courtesy phone call 24 hours inadvance. 10) Contractor must complete task withintwo days, once begin. VIII-09 City Council Memorandum To: Mayor Fasbender & City Council Members From: Ryan Stempski – Public Works Director Date: February 18, 2025 Item: Sanitary Sewer Service Repair Assessment Request – 503 Ramsey Street COUNCIL ACTION REQUESTED The council is requested to authorize a special assessment for the owners of the 503 Ramsey Street property for costs associated with a private sanitary sewer service line repair. BACKGROUND INFORMATION As part of the 2024 Sanitary Sewer Rehabilitations Project, the public works department coordinated improvements to private sanitary sewer services eligible for grant reimbursement with the Metropolitan Council Environmental Services (MCES) Private I&I Grant program. Anthony and MaryJanice Alongi of 503 Ramsey Street submitted the necessary documentation to have their service line improved as part of the project. FINANCIAL IMPACT The City of Hastings has paid the total cost of the repairs upfront as part of the project. The City will receive $5,000 in grant reimbursement from the MCES Private I&I Grant program for completing this work. The remaining $5,000 of costs for this work was agreed upon in advance of the project to be the responsibility of the property owners. Of this remaining balance, the property owner is requesting $3,500 be authorized for special assessment. ATTACHMENTS • Invoice for Work Completed • Resident Request for Financing • Data Practices Compliance Acknowledgement • Assessment Agreement VIII-10 ITEM NO. DESCRIPTION UNIT 1 INSTALL CIPP LATERAL CONNECTION ON UP TO 6" SERVICE (5 TO 25 LF) EA 2 CEMENTITIOUS MANHOLE LINING LF 3 4" CIPP LATERAL SERVICE LINING (END OF LATERAL CONNECTION TO HO LF 4 LINING SEWER PIPE 8" LF CONTRACT AMOUNTS Quantity Unit Price Amount 10 $12,000.00 $ 120,000.00 101 $745.00 $ 75,245.00 327 $10.00 $ 3,270.00 502 $80.00 $ 40,160.00 COMPLETED Total To Date Previous Completed This Pay Period Quantity Amount Quantity Amount Pay Estimate #2 Amount 10 $ 120,000.00 10 $ 120,000.00 $ - 109 $ 81,205.00 101 $ 75,245.00 8 $ 5,960.00 305 $ 3,050.00 305 $ 3,050.00 $ - 502 $ 40,160.00 502 $ 40,160.00 $ - SUBTOTALS: $238,675.00 $244,415.00 $238,455.00 $5,960.00 CONTRACT AMOUNT TOTAL TO DATE PREVIOUS COMPLETED CURRENT PERIOD PROJECTS: 2024-2 Sanitary Sewer Rehabilitations This Period Total to Date $5,960.00 $244,415.00 Hastings Project 2024-2 2024 Sanitary Sewer Rehabilitations Page 1 of 2 Request For Payment Date: 12/31/2024 Project: 2024 Sanitary Sewer Rehabilitations Contractor: Musson Bros. Inc. Request Number: 2 (FINAL) Payment Period: 11/1/2024 - 12/31/2024 VIII-10 12/20/24 VIII-10 Cody Mathisen, P.E. From: Anthony Alongi <alongimn@comcast.net> Sent: Thursday, January 23, 2025 3:54 PM To: Cody Mathisen, P.E. Subject: Re: Payment for 2024 Sanitary Sewer Rehabilitations I’ll pay $1500 up front and finance the rest, if staff are willing to recommend and council is willing to accept. I can make payment whenever you’re ready. Thanks. AA On Jan 23, 2025, at 10:17 AM, Cody Mathisen, P.E. <CMathisen@hastingsmn.gov> wrote: Tony, I was able to confirm this morning that we can get you set up with a financing agreement. This will take me a couple of weeks to prepare and will be brought through the consent agenda for City Council. We can spread the cost of the improvements over 5 years at an interest rate of 4.36%. Are you able to let me know if you would like us to just put the entire $5,000 into that financing agreement or if you would like to pay a portion of it up front to reduce the amount financed? This financing would ultimately be placed on your property taxes and the payments would distributed either via and increase to your monthly mortgage escrow (if you do this), otherwise, I believe you would pay on this twice annually with your property taxes if you currently use that method. Let me know on that down payment and if you have any questions, please don’t hesitate to ask. Thank you, Cody Mathisen, P.E. City Engineer City of Hastings | Public Works | 1225 Progress Drive | Hastings, MN 55033 Direct: 651-480-2372 | Fax: 651-437-5006 Communication Optimal Service Respect for Resources Enthusiasm From: Anthony Alongi <alongimn@comcast.net> Sent: Tuesday, January 21, 2025 5:57 PM 1 VIII-10 2/11/25 VIII-10 PRIVATE SANITARY SEWER SERVICE REPAIR SPECIAL ASSESSMENT AGREEMENT THIS AGREEMENT is made this day of , 2025, by and between the City of Hastings, a Minnesota municipal corporation (“City”), and Anthony Alongi and MaryJanice Alongi, husband and wife (the “Owner”). RECITALS A. The Owner is the fee owner of a parcel located at 503 Ramsey Street, in the City of Hastings, Dakota County, Minnesota, legally described as: Lot Four (4), Block Thirty-four (34), Town of Hastings, according to the recorded plat thereof, Dakota County, Minnesota. PID: 19-32150-34-040 Abstract Property (“Subject Property”). B. The City has found that certain repairs to the Subject Property’s private sanitary sewer service are required. C. The City of Hastings’ contractor on behalf of the Owner will cause the construction of the required private sanitary sewer service repairs. D. The Owner has requested that the City assess a portion of the costs of construction of the required private sanitary sewer service repairs to serve the Subject Property. E. The Owner acknowledges that the required private sanitary sewer service repairs will benefit the Subject Property. 1 VIII-10 NOW, THEREFORE, IN CONSIDERATION OF THEIR MUTUAL COVENANTS THE PARTIES AGREE AS FOLLOWS: 1. PRIVATE SANITARY SEWER SERVICE REPAIRS. Subject to a separate agreement between the Owner and the City of Hastings dated October 9, 2024, the City of Hasting’s Contractor completed private sanitary sewer service repairs (“Improvements”) that serve the Subject Property. 2. SPECIAL ASSESSMENTS. The City agrees to advance the funds necessary for the sewer service repairs in return for Owner’s agreement to have the costs assessed against the Subject Property as provided for in this Agreement. The Owner agrees to pay fifty percent (50%) of the cost of the Repairs which amounts to $5,000.00. The Owner agrees to pay $1,500.00 to the City of Hastings within 30 days of the execution of this agreement. The City shall assess the Subject Property the following principal amount for the Repairs which reflects the remaining balance due: $3,500.00 (“Assessment Amount”). Failure by the Owner to pay $1,500.00 within 30 days of the agreement execution will result in the entirety of the unpaid $5,000 balance to be certified as the Assessment Amount. The Assessment Amount shall be deemed adopted on the date this Agreement is signed by the City. The Assessment Amount shall be paid over a 5-year period without deferment, together at a rate of 4.36% interest on the unpaid balance. Interest shall begin accruing thirty (30) days after the City Council’s approval of this Agreement. The Owner further agrees that the Assessment Amount may be exceeded if the increases are a result of requests made by the Owner or otherwise approved by the Owner in a subsequent written document. The first installment shall be due and payable with first half of property taxes in 2025. The Owner further agrees that the City can assess an additional $50.00 which represents $5.00 per year for the term of the assessment to offset the fees imposed by Dakota County for this assessment, plus the City’s administrative fee. 3. WAIVER OF APPEAL. The Owner hereby authorizes the City to certify to the Dakota County Auditor/Property Tax Assessor a special assessment against the Subject Property up to the Assessment Amount. The Owner hereby waives all rights to assessment notices, hearings, appeals, and procedural and substantive objections and all other rights pursuant to Minn. Stat. §429.061, §429.071 and §429.081 for the special assessment against the Subject Property up to the Assessment Amount, including, but not limited to, any claim that the Assessment Amount against the Subject Property exceeds the benefit to the Subject Property for the Improvement. The Owner acknowledges and agrees that the benefit of the Improvement to the Subject Property does in fact equal or exceed the Assessment Amount. The Owner also acknowledges and agrees that the Subject Property receives a special benefit equal to or exceeding the Assessment Amount. 4. BINDING EFFECT; RECORDING. This Agreement shall be binding upon the Owner and the Owner’s successors and assigns. This Agreement may be recorded against the title to the subject property. [remainder of page intentionally blank] 2 VIII-10 CITY: CITY OF HASTINGS By: Mary Fasbender Mayor By: Kelly Murtaugh City Clerk STATE OF MINNESOTA ) ) ss. COUNTY OF DAKOTA ) On this day of , 2025, before me a Notary Public within and for said County, personally appeared Mary Fasbender and Kelly Murtaugh, to me personally known, who being each by me duly sworn, each did say that they are respectively the Mayor and City Clerk of the City of Hastings, the municipality named in the foregoing instrument, and that the seal affixed to said instrument was signed and sealed on behalf of said municipality by authority of its City Council and said Mayor and City Clerk acknowledged said instrument to be the free act and deed of said municipality. Notary Public This instrument was drafted by and after recording return to: Korine L. Land, #262432 LeVander, Gillen & Miller, P.A. 1305 Corporate Center Drive, Suite 300 Eagan, MN 55121 651-451-1831 3 VIII-10 OWNER: ANTHONY AND MARYJANICE ALONGI By: Anthony Alongi By: MaryJanice Alongi STATE OF MINNESOTA ) ) ss. COUNTY OF DAKOTA ) The foregoing instrument was acknowledged before me this day of , 2025 by Anthony Alongi and MaryJanice Alongi, husband and wife. Notary Public 4 VIII-10 City Council Memorandum To: Mayor Fasbender & City Council Members From: Ryan Stempski – Public Works Director Date: February 18, 2025 Item: Declare Surplus Property and Authorize Sale – Survey and Traffic Counting Equipment Council Action Requested: The Council is requested to declare survey and traffic counting equipment from the Public Works Department as surplus property and authorize these items for public sale. Background Information: The Public Works Department no longer needs the following surplus items and requests authorization for public sale: Survey Equipment: • Trimble Zephyr GPS Antenna • (2) Sokkia Total Stations with Data Collectors • Sokkia SDL 30 Electronic Level • Trimble GeoExplorer 2008 Series Data Collector • Sokkia Prism for Total Station Traffic Counting Equipment: • (2) JAMAR Traxpro Traffic Counters These items, purchased between 1990 and 2008, have been decommissioned for over five years and have already been replaced as needed. Financial Impact: Neutral budgetary impact VIII-11 City Council Memorandum To: Mayor Fasbender & City Councilmembers From: Kelly Murtaugh, Assistant City Administrator Date: February 18, 2025 Item: Tobacco Regulations Proposed Amendments Council Action Requested: Information item in advance of proposed amendments to the Tobacco Regulations Ordinance 112. The proposed amendment to the ordinance was made too close to the upcoming Council meeting to allow proper time to prepare documents for a first reading. Background Information: An agenda item related to the Tobacco Regulations Ordinance was added to the Council agenda on January 21, 2025, by a unanimous vote of Council. Council then directed that the topic be placed on the Public Safety Committee agenda for the meeting to be held on February 10. The Committee recommended setting a limit on the number of stand-alone tobacco shop licenses in the City to four (4). The proposed amendment does not set a limit on the number of licenses for establishments where tobacco is not the primary business purpose (gas station, grocery store, etc.). This would create two license categories--one for stand-alone tobacco shops and one for businesses where tobacco products are not the establishment’s primary business purpose. The City currently has 8 licensed stand-alone tobacco shops. In the Committee meeting, information from similarly sized cities in the Metro was considered. Of the seven cities reviewed, five have placed limits on the number of licenses within the past four years. The limits range from two to ten, with an average of five. The proposed amendments would allow the current licensees to continue operation and renew their licenses subject to the provisions of the ordinance. No new licenses would be approved, and sunsetting the number of tobacco licenses for stand-alone shops would happen through attrition over time. The first reading is anticipated at the March 3 meeting, followed by the second reading March 17. Financial Impact: Potential impact to licensing fee revenue. Advisory Commission Discussion: N/A VIII-12 Council Committee Discussion: The Public Safety Committee (Leifeld*, Lawrence, Vihrachoff) met on February 10, 2025. Attachments: N/A VIII-12 City Council Memorandum To: Mayor Fasbender and City Council From: Alex Menke, Economic Development Coordinator Date: February 18, 2025 Item: Authorize Signature: Professional Services Agreement – Lili Lennox – Hastings Civic Arena Mural Council Action(s) Requested: 1) Authorize signature of a professional services agreement, subject to review and minor changes by the City Attorney, between the City of Hastings and Lili Lennox to design and install a mural on the exterior of the Hastings Civic Arena. A simple majority is necessary for action. 2) Authorize the disbursement of an interfund loan from the General Fund to the Arts and Culture Commission for an amount not to exceed $38,000.00 with the understanding that it will be repaid through four installments of $9,500.00 coming out of future Commission budget allocations. A simple majority is necessary for this action. History The Hastings Arts and Culture Commission sought a Request for Proposal (RFP) for artists to submit designs for a mural to be installed at the exterior of the Hastings Civic Arena. The Commission received seven submissions, choosing three to move on in the process. The three finalists submitted a more complete proposal, with estimated budgets. At the October Commission meeting, the Commissioners reviewed the final proposals and chose to recommend Lili Lennox’s design for Council to vote on. At the February meeting, the Commission reviewed and approved a design change to increase the size of the “trading card” portions and have committed to modify the existing card designs. Budget The Proposal estimates the cost of the project will be $71,810.00. To pay for the project, the Arts and Culture Commission will expend $38,198.00 of its fund balance and then is requesting an inter-fund loan from the General Fund not to exceed $38,000 which factors in the remaining quoted price and a $4,300 contingency buffer. This amount will be paid back in four installments of $9,500.00 that will come out of future Arts and Culture Commission budget allocations, with an anticipated pay off in 2030. Additionally, the Commission plans to reach out to community partners in hopes to fundraise to pay for the project as well. Any money raised through fundraising shall reduce the amount needed from the inter-fund loan. Proposal The Proposal submitted by Lili Lennox is attached for further review. Scope of Services The Scope of Services are outlined in the attached Professional Services Agreement. Attachments - Agreement for Professional Services with Proposal - Proposal modification and additional costs - 1 AGREEMENT FOR PROFESSIONAL SERVICES THIS AGREEMENT (“Agreement”) is made and executed this ___ day of ____________, 2025, by and between the City of Hastings, 101 4th Street East, Hastings, Minnesota 55033, (“City”) and Lili Lennox, 2508 Sumter Avenue South, St. Louis Park, Minnesota 55426 (“Consultant”). WHEREAS, the City has accepted the proposal of the Consultant for certain professional services; and WHEREAS, Consultant desires to perform the services for the City under the terms and conditions set forth in this Agreement. NOW, THEREFORE, in consideration of the mutual consideration contained herein, it is hereby agreed as follows: 1. SERVICES. a. City agrees to engage Consultant as an independent contractor for the purpose of performing certain professional Services (“Services”), as defined in the following documents: i. A proposal dated October 25, 2024, incorporated herein as Exhibit A. ii. Where the terms and conditions of this Agreement and those terms and conditions included in Exhibit A specifically conflict, the terms of this Agreement shall apply. b. Consultant covenants and agrees to provide the Services to the satisfaction of the City in a timely fashion, as set forth in Exhibit A, subject to Section 7 of this Agreement. c. Consultant agrees to comply with all federal, state, and local laws and ordinances applicable to the Services to be performed under this Agreement, including all safety standards. The Consultant shall be solely and completely responsible for conditions of the job site, including the safety of all persons and property during the performance of the Services. The Consultant represents and warrants that it has the requisite training, skills, and experience necessary to provide the Services and is appropriately licensed and has obtained all permits from all applicable agencies and governmental entities. 2. PAYMENT. a. City agrees to pay and Consultant agrees to receive and accept payment for Services in the total amount set forth in Exhibit A. IX-01 (a,b) 2 b. Any changes in the scope of the work of the Services that may result in an increase to the compensation due the Consultant shall require prior written approval by the authorized representative of the City or by the City Council. The City will not pay additional compensation for Services that do not have prior written authorization. c. Consultant shall receive payment from the City for the Services performed pursuant to this Agreement according to the following payment structure: i. Forty percent (40%) of the total cost as outlined in Exhibit A shall be paid to Consultant upon execution of this Agreement to begin project fabrication. ii. Thirty percent (30%) of the total cost as outlined in Exhibit A shall be paid to Consultant upon completion of half of the painting and fabrication services. iii. Thirty percent (30%) of the total cost as outlined in Exhibit A shall be paid to Consultant upon installation of the paintings and completion of the Services. 3. TERM. The term of this Agreement shall commence on the date written in the initial paragraph of this Agreement and terminate upon the completion of the Services or March 1, 2026, whichever occurs first. This Agreement may be extended upon the written mutual consent of the parties for such additional periods as they deem appropriate, and upon the same terms and conditions as herein stated. 4. TERMINATION. a. Termination by Either Party. This Agreement may be terminated by either party upon thirty (30) days’ written notice delivered to the other party to the addresses listed in Section 13 of this Agreement. Upon termination under this provision, if there is no default by the Consultant, Consultant shall be paid for Services rendered and reimbursable expenses incurred until the effective date of termination. b. Termination Due to Default. This Agreement may be terminated by either party upon written notice in the event of substantial failure by the other party to perform in accordance with the terms of this Agreement. The non-performing party shall have fifteen (15) calendar days from the date of the termination notice to cure or to submit a plan for cure that is acceptable to the other party. 5. SUBCONTRACTORS. Consultant shall not enter into subcontracts for any of the Services provided for in this Agreement without the express written consent of the City, unless specifically provided for in Exhibit A. The Consultant shall pay any subcontractor involved in the performance of this Agreement within the ten (10) days of the Consultant’s receipt of payment by the City for undisputed services provided by the subcontractor. IX-01 (a,b) 3 6. STANDARD OF CARE. In performing its Services, Consultant will use that degree of care and skill ordinarily exercised, under similar circumstances, by reputable members of its profession in the same locality at the time the Services are provided. No warranty, express or implied, is made or intended by Consultant’s undertaking herein or its performance of Services. 7. DELAY IN PERFORMANCE. Neither City nor Consultant shall be considered in default of this Agreement for delays in performance caused by circumstances beyond the reasonable control of the nonperforming party. For purposes of this Agreement, such circumstances include, but are not limited to, abnormal weather conditions; floods; earthquakes; fire; epidemics; war, riots, and other civil disturbances; strikes, lockouts, work slowdowns, and other labor disturbances; sabotage; judicial restraint; and inability to procure permits, licenses or authorizations from any local, state, or federal agency for any of the supplies, materials, accesses, or services required to be provided by either City or Consultant under this Agreement. If such circumstances occur, the nonperforming party shall, within a reasonable time of being prevented from performing, give written notice to the other party describing the circumstances preventing continued performance and the efforts being made to resume performance of this Agreement. Consultant will be entitled to payment for its reasonable additional charges, if any, due to the delay. 8. CITY’S REPRESENTATIVE. The City has designated Alex Menke to act as the City’s representative with respect to the Services to be performed under this Agreement. He shall have complete authority to transmit instructions, receive information, interpret, and define the City’s policy and decisions with respect to the Services covered by this Agreement. 9. PROJECT MANAGER AND STAFFING. The Consultant has designated Lili Lennox to be the primary contact for the City in the performance of the Services. She shall be assisted by other staff members as necessary to facilitate the completion of the Services in accordance with the terms established herein. Consultant may not remove or replace the designated staff without the approval of the City. 10. INDEMNIFICATION. a. Consultant and City each agree to indemnify, and hold harmless each other, its agents and employees, from and against legal liability for all claims, losses, damages, and expenses to the extent such claims, losses, damages, or expenses are caused by its negligent acts, errors, or omissions. In the event claims, losses, damages, or expenses are caused by the joint or concurrent negligence of Consultant and City, they shall be borne by each party in proportion to its own negligence. b. Consultant shall indemnify City against legal liability for damages arising out of claims by Consultant’s employees. City shall indemnify Consultant against legal liability for damages arising out of claims by City’s employees. IX-01 (a,b) 4 11. INSURANCE. During the performance of the Services under this Agreement, Consultant shall maintain the following insurance: a. General Liability Insurance, with a limit of $2,000,000 for any number of claims arising out of a single occurrence. b. Professional Liability Insurance, with a limit of $2,000,000 for any number of claims arising out of a single occurrence. c. Workers’ Compensation Insurance in accordance with statutory requirements. d. Automobile Liability Insurance, with a combined single limit of $1,000,000 for each person and $1,000,000 for each accident. Consultant shall furnish the City with certificates of insurance, which shall include a provision that such insurance shall not be canceled without written notice to the City. The City shall be named as an additional insured on the General Liability Insurance policy. 12. OWNERSHIP OF DOCUMENTS. Professional documents, drawings, and specifications prepared by the Consultant as part of the Services shall become the property of the City when Consultant has been compensated for all Services rendered, provided, however, that Consultant shall have the unrestricted right to their use. Consultant shall retain its rights in its standard drawing details, specifications, databases, computer software, and other proprietary property. Rights to proprietary intellectual property developed, utilized, or modified in the performance of the Services shall remain the property of the Consultant. 13. NOTICES. Notices shall be communicated to the following addresses: If to City: City of Hastings 101 4th Street East Hastings, MN 55033 Attention: City Administrator Or emailed: DWietecha@hastingsmn.gov If to Consultant: Lili Lennox 2508 Sumter Avenue South St. Louis Park, MN 55426 Or emailed: lili@gildedlili.com 14. INDEPENDENT CONTRACTOR STATUS. All services provided by Consultant, its officers, agents and employees pursuant to this Agreement shall be provided as employees of Consultant or as independent contractors of Consultant and not as employees of the City for any purpose. IX-01 (a,b) 5 15. ARTWORK DEPICTIONS. Contractor shall obtain any necessary permission or consent to use trade names, trademarks, service marks, logos or the name, image and likeness of any individual used in connection with the Services provided under this Agreement as may be required by applicable local, state or federal law. If such permission is required, Contractor shall provide written documentation to the City of such permission being granted before Contractor may perform any Services under this Agreement. 16. GENERAL PROVISIONS. a. Assignment. This Agreement is not assignable without the mutual written agreement of the parties. b. Amendments. Any modification or amendment to this Agreement shall require a written agreement signed by both parties. c. Waiver. A waiver by either City or Consultant of any breach of this Agreement shall be in writing. Such a waiver shall not affect the waiving party’s rights with respect to any other or further breach. d. Governing Law. This Agreement shall be construed in accordance with the laws of the State of Minnesota and any action must be venued in Dakota County District Court. e. Severability. If any term of this Agreement is found be void or invalid, such invalidity shall not affect the remaining terms of this Agreement, which shall continue in full force and effect. f. Data Practices Compliance. All data collected by the City pursuant to this Agreement shall be subject to the Minnesota Government Data Practices Act, Minnesota Statutes, Chapter 13. g. Entire Agreement. This Agreement constitutes the entire agreement of the parties and supersedes all prior communications, understandings and agreements relating to the subject matter hereof, whether oral or written. [The remainder of this page is intentionally left blank] IX-01 (a,b) 6 CITY OF HASTINGS By: Mary Fasbender, Mayor By: Kelly Murtaugh, City Clerk Date: IX-01 (a,b) 7 LILI LENNOX (“CONSULTANT”) By: Date: IX-01 (a,b) MURAL CONCEPT FOR HASTINGS CIVIC ARENA Lili Lennox Lead Artist 2508 Sumter Ave S St. Louis Park, MN 612-220-4152 lili@gildedlili.com lililennox.com Niko Alexander Assisting 320-223-9803 niko@nikoalexander.com nikoalexander.com WITH EXHIBIT A IX-01 (a,b) Lili Lennox, Hastings Civic Arena Mural Concept WHERE HISTORY MEETS HOCKEY This vibrant mural concept serves as an energetic and colorful greeting to both residents and visitors, celebrating Hasting’s unique blend of rich heritage and love for the game of hockey through stylized hockey cards. Utilizing bold colors, dynamic imagery, and historical references, the mural captures the essence of your community—its past, present, and future. From the town’s early beginnings and iconic landmarks to the modern-day pride in its thriving hockey program, this mural intertwines history and sport, symbolizing the strong spirit of teamwork, resilience, and unity. It invites all who pass by to connect with the deep roots of the town and the passion for hockey that lives within the Civic Arena and the greater Hastings community today. In this hand-painted mural, a nearly 16-foot-tall Raiders hockey player anchors the mural, flanked by 10 hockey cards offering a glimpse into the pride of both Hastings History and Raiders Hockey. The welcome message, Where History Meets Hockey, stands proudly above welcoming the viewer to the community. Below are scale renderings of the mural as it would be installed on the side of the Arena. The total mural area spans 106 feet. Important Feature: This mural is expandable! New cards can be added for important events, future NHL draftees, and other important figures that capture the pride of Hastings and the Raiders. IX-01 (a,b) Lili Lennox, Hastings Civic Arena Mural Concept IX-01 (a,b) Lili Lennox, Hastings Civic Arena Mural Concept The mural spans 106 feet and is 15’6” at the tallest point IX-01 (a,b) Lili Lennox, Hastings Civic Arena Mural Concept IX-01 (a,b) Lili Lennox, Hastings Civic Arena Mural Concept IX-01 (a,b) Lili Lennox, Hastings Civic Arena Mural Concept ENLARGED VIEW OF CENTER MURAL Dimension: 27’ wide by 15’6” tall A Raiders Hockey player follows through on a slapshot, the puck flying into the goal net created by the Hastings Bridge. The former Dakota County Courthouse / current City Hall connects to local history. Large text signals the Civic Arena, and the message “Where History Meets Hockey” welcomes the viewer to Hastings. NOTE: If this welcome message is not direct enough or does not express what the Committee intends for the mural, we are happy to re-word the text with Committee feedback. IX-01 (a,b) Lili Lennox, Hastings Civic Arena Mural Concept HASTINGS HISTORY CARDS Card Dimensions: 5’ wide x 7’ tall These five “Hastings History” cards present important elements of Hasting’s History. • Hastings’ position on the Mississippi River and Vermillion River • The Historic Downtown Commerce District on East 2nd Street with the cupola from City Hall • The Civic Arena as the Home of Raiders Hockey, with a nod to the Girls Hockey program • The Spiral Bridge and Big Blue Bridge, both replaced by the current Hastings Bridge • The C.A. Lund Company, maker of Northland Hockey Sticks- once a major supplier of hockey sticks to the NHL IX-01 (a,b) Lili Lennox, Hastings Civic Arena Mural Concept HASTINGS HOCKEY CARDS Card Dimensions: 5’ wide x 7’ tall These five hockey cards present the Hastings players that advanced to the NHL. Each card presents a team they played for, their position, and dates active in league. NOTE: We realized our mistake of including NHL branding and will revise these designs to remove and replace those specific elements. IX-01 (a,b) Lili Lennox, Hastings Civic Arena Mural Concept FABRICATION AND INSTALLATION The entirety of the mural will be comprised of panels of aluminum composite material (ACP). ACP is extremely durable. It consists of two thin layers of aluminum bonded to a plastic core, making it resistant to weather conditions, corrosion, UV rays, and fading. This durability is essential for outdoor murals that need to withstand Minnesota weather. Further, ACP panels are relatively lightweight compared to other materials. This makes installation easier, especially for large-scale murals, and reduces the structural demands on the wall supporting the mural. The mural will be hand-painted with a combination of high-quality exterior commercial acrylics and artist’s acrylics (formulated for murals). The panels will be coated with two coats of a UV protectant to keep the colors looking vibrant for years to come. The panels will be mounted to the wall using low-profile rails installed in sections along the mural and painted to blend with the concrete. The mural panels will be bolted to the rails via the back to ensure no visible surface hardware. This rail installation also allows for easy adjustments, rearrangements, and the addition of future cards. This installation method was advised by and would be carried out by SignArt of Mendota Heights. www.signartusa.com This diagram provided by SignArt details the rail mounting system suggested for the mural, frequently used for cut-out letter signage. IX-01 (a,b) Lili Lennox, Hastings Civic Arena Mural Concept BUDGET Item Description Estimate Materials Aluminum Panels 2000 Primer 100 Paint 1100 UV Clearcoat 600 Tools/Sundries 1500 Renderings/Pounces Printing 500 Assistant Painting Labor 230 hours @ $30/hr 7000 Design, Painting + Project Management Fee Lili Lennox 15000 Assistant Design + Painting Fee Niko Alexander 10000 Space Rental + Utilities Warehouse space 4600 Installation + permits SignArt 15000 Contingency 2000 Total Estimated Cost 59,400 IX-01 (a,b) Lili Lennox, Hastings Civic Arena Mural Concept We are thrilled to have been selected as finalists for this project. We believe our mural offers a vibrant concept, featuring bold colors that will enhance the Civic Arena wall, with the added advantage of easy expansion in the future. We are also true collaborators and are happy to continue revising and resolving this mural concept with input and feedback from the Committee. It is our desire that the final mural be the best representation possible of Hastings and Raiders Hockey. Lili Lennox and Niko Alexander IX-01 (a,b) 1 Alex Menke From:Lili Lennox <lili@gildedlili.com> Sent:Tuesday, January 21, 2025 10:42 AM To:Alex Menke Subject:Mural increase numbers Attachments:Hastings Size Compare.JPG Hello Alex, After chatting with SignArt about fabrication and install, I have some numbers for you regarding increasing the mural size. To recap: The estimate for physical fabrication and install of the mural at original size is $17,052. The cards are 5'x7', the center section is 15'x26'. Full 25% increase The cards enlarge to 6'3x8'9. The center piece enlarges to 18'x31'. The estimate for fabrication and install increases by $10,411. The bulk of this increase is in the cards, as they will now require extra bracing on the back to accommodate a seam in the panels. But more importantly, the increased size of the center section brings the hockey player's skate down to about 3' above the ground-- much too low and leaving the mural susceptible to graffiti and damage. I would suggest the center panel not be enlarged to avoid these problems. 25% on hockey cards ONLY The price for fabrication and install of the entire piece, with only enlarging the hockey cards, increases the fabrication/install by $7010. Painting costs increase There would be an increase in labor hours and materials to accommodate the extra square footage on the larger cards, as there would be an additional 200sqft to cover with time and materials. I would necessarily expand our painting budget by a further $5400 to accommodate this increase. Total cost for *suggested* enlargement This combines to a total of $12,410 additional funds needed for installation and fabrication of enlarged 6'3x8'9 hockey cards and the original 15'x26' center section. The total cost of fabrication and installation is $29,462. I've attached an image of what the size increase looks like in comparison to the original. Please let me know if you have any questions, would like to jump on a zoom call to discuss, or have immediate thoughts on how you'd like to proceed. Thanks, Alex! Lili Lennox IX-01 (a,b) 2 -- Muralist | Fine Artist www.lililennox.com 612-220-4152 IX-01 (a,b) IX-01 (a,b) City Council Memorandum To: Mayor Fasbender & City Councilmembers From: Emily King, Deputy City Clerk Date: February 18, 2025 Item: 1st Reading: Ordinance Amendment – City Code Chapter 90.16 – Sidewalk Cafés and Chapter 90.17 – Parklets Council Action Requested: Consider First Reading of the amendments to Hastings City Code Chapter 90.16 regarding Sidewalk Cafés and Chapter 90.17 regarding Parklets. Background Information: City staff is proposing ordinance amendments to Chapter 90.16 and Chapter 90.17 of the Hastings City Code. In 2024, City staff met with a few downtown business owners regarding the existing requirements of Sidewalk Cafés and Parklets. Business owners expressed interest in expanding the allowable parklet boundaries. As a result, staff is proposing ordinance amendments to both chapters of the Hastings City Code defining the ability to expand the footprint for parklets while maintaining an accessible walkway. Additional amendments provide clarifying ordinance language around definitions and conditions for the license. Financial Impact: N/A Advisory Commission Discussion: N/A Council Committee Discussion: N/A Attachments: • First Reading Ordinance Amendment: Chapter 90.16 – Sidewalk Cafés • First Reading Ordinance Amendment: Chapter 90.17 – Parklets X-E-01 (a,b) ORDINANCE NO. ___________ AN ORDINANCE FOR THE CITY OF HASTINGS, MINNESOTA, AMENDING HASTINGS CITY CODE CHAPTERS 90.16, REGARDING SIDEWALK CAFÉS The City Council of the City of Hastings, Dakota County, Minnesota, does hereby ordain as follows: SECTION 1. AMENDMENT. The Code of the City of Hastings, County of Dakota, State of Minnesota, Chapter 90.16, regarding sidewalk cafés shall be amended as follows: 90.16 Sidewalk Cafés A. Definition. For the purpose of this section, the following definition shall apply unless the context clearly indicates or requires a different meaning. SIDEWALK CAFÉ. A grouping of tables, chairs, and related items located wholly or partially within a public sidewalk or right-of-way for the purposes of service and consumption of food and beverages by patrons, when located immediately adjacent to a food and beverage service establishment having a common operator. PATIO IGLOO. A heated, transparent structure made of plastic that is set up on a patio for outdoor dining. STAMPED CONCRETE. A concrete surface that has been imprinted with a pattern or texture to mimic other materials. B. Sidewalk Cafés Authorized. Sidewalk cafés with or without service of alcohol may be located on public sidewalks or right-of-ways subject to a license issued by the City Council pursuant to this section. C. General Requirements. Installation and operation of all sidewalk cafés are subject to the following requirements and sidewalk cafés serving intoxicating liquor, beer or wine are additionally subject to the applicable requirements of Chapter 111. 1. No person, business, or entity may use a public sidewalk to place tables, chairs, or other seatingrelated items on a public sidewalk or right-of-way in conjunction with a businessfood and beverage establishment without first obtaining a sidewalk café license from the City. 2. A license is not required under this chapter for a business to temporarily place stands, racks, or tables on a public sidewalk or right-of-way to display their goods or products during a community celebration authorized by the City. 1.3.Sidewalk cafés may only be installed and operated from during the hours of operation of the food service and beverage establishment provided that no sidewalk café may be operated between the hours of 11:00 p.m. and 11:00 a.m. Tables, chairs, furnishings, planters, fences or other obstructions shall be immediately X-E-01 (a,b) removed from public sidewalks when the license holder is no longer operating the Sidewalk Café due to changing seasons. Tables, chairs, furnishing, planters, fences or other obstructions shall not impede snow removal efforts. The City Council may further restrict the hours of operation of a sidewalk café based upon the proximity to residential dwelling units, and upon considerations relating to the safety, repose and welfare of residents, businesses and other uses near the establishment. Furniture and fixtures may be stored overnight within the sidewalk café area provided the licensee shall ensure all items are stored and secured in a neat and orderly manner. 2.4.All sidewalk cafés must abut and be operated as part of the food and beverage service establishment operated by the applicant and shall have delineated limits separating the sidewalk café from the travelled portion of the sidewalk. Sidewalk cafés serving intoxicating liquor, beer or wine must have a visually appealing and continuous barrier made of fencing or planters surrounding the entire sidewalk café area which must be compact and contiguous with the enclosed portion of the licensed premises. No licensee shall expand modify a sidewalk café without first obtaining an amended sidewalk café license covering the additional space. 3.5.Only food or beverages for immediate consumption may be offered for sale and no alcoholic beverages may be dispensed from within the sidewalk café. The licensee shall provide food service in all sidewalk café areas during all hours of operation. Food service may consist of less than a full menu, but menu but shall at all times offer a substantial choice of main courses, other food items, and non-alcoholic beverages. An establishment that offers a regular menu to customers with food items delivered from other local fgood service establishments for purposes of this Chapter and those portions of Chapter 111 regulating sidewalk cafes provided that sidewalk café operations shall be allowed only during the times when food delivery if is offered. Glassware may be used in the service of food and beverages but only to the extent such use does not create a safety hazard for patrons or the public in adjacent areas and the licensee is responsible to for the immediately removal ofe any broken glass from the premises. 4.6.No licensee shall allow entertainment within a sidewalk café, including non-live entertainment such as radio, taped music and television unless the same is expressly approved in writing by the City Council and in no event shall noise be generated that would unreasonably annoy or interfere with neighboring property owners or, occupants, or the public. 5.7.No sidewalk café may: (i) unduly restrict the safe usage of any roadway, or the sidewalk, or right-of-way by the public after taking into consideration the locations of obstructions, vehicular traffic and other impediments to the passage of vehicles and pedestrians; (ii) be located within ten (10) feet of any traffic signal, crosswalk or pedestrian curb cut; or (iii) adjoin any premises other than the applicant’s food and beverageservice establishment. All signs, including sandwich boards, must comply with Chapter 155 and no signs may be placed in a manner that would obstruct a pedestrian sidewalk the licensee is otherwise required to keep clear and unobstructed. 6.8.Fencing and planters shall be visually appealing and constructed of high-quality, durable materials, maintained in good condition and shall not be permanently attached to the sidewalk or right-of-way. Fences and planters shall not exceed three X-E-01 (a,b) (3) feet in height, provided live plants may extend to a height of not more than six (6) feet, all as measured from the surface of the sidewalk or right-of-way. Planters must include live plants and must be well maintained at all times. 7.9.Sidewalk cafés shall be handicap accessible, and shall be installed in a manner complying with all ADA requirements, and shall provide for a minimum of four (4) feet of clear, unobstructed pedestrian walkway between all obstructions and the edge of the sidewalk café. Portions of the sidewalk that contain stamped concrete shall not be included in the required minimum walkway. No employee or server may obstruct pedestrian walkways at any time. 8.10. Operation of a sidewalk café must comply with all provisions of the Minnesota Clean Indoor Air Act. 9.11. No sidewalk café shall be installed or operated, and no license shall be issued, for any location where the same is prohibited by state or local law and the ownership, operation and maintenance of all sidewalk cafés shall be subject to all applicable laws, ordinances and regulations. 10.12. The licensee shall maintain the sidewalk café in a clean and sanitary condition and shall be responsible for theto removal ofe all trash and litter generated by the operation of the sidewalk café within a reasonable distance from the area. The licensee shall be responsible for all costs of repairing any damage to the sidewalk, right-of-way, or other public property caused by the use of the sidewalk, right-of-way, or public property as a sidewalk café. If the City Council approves any improvements to the sidewalk or right-of-way necessary for the licensee to operate a sidewalk café, the costs of such improvements plus any administrative costs shall be paid for in advance by the licensee. 11.13. All sidewalk café licensees must at all times maintain commercial liability insurance covering the licensed premises and the sidewalk café area with minimum policy limits for bodily injury or death of not less than $1,000,000 per occurrence and $1,000,000 annual aggregate and for property damage of not less than $50,000. Proof of the required liability insurance shall be in the form of a certificate of insurance or some other form acceptable to the City Attorney and City Clerk. All liability insurance policies required herein shall name the Ccity as any additional insured and shall provide that there shall be no cancellation of the policy for any cause, by the insured or by the insurance company, without first giving 10-days’ written notice to the Ccity, addressed to the City Clerk. Operation of a sidewalk café or liquor sales by a licensee without required liability insurance coverage shall be grounds for immediate suspension or revocation of the license. In addition, the licensee shall indemnify and hold harmless the cCity, the Ccity’s public officials, employees and agents from any loss, costs, damages and expenses arising out of the use, design, operation or maintenance of the sidewalk café. These insurance and indemnification requirements shall be memorialized in a license agreement signed by the licensee prior to the initial issuance of the sidewalk café license and upon any renewal thereof., but Ffailure of the Ccity and the licensee to execute such a license agreement shall not alleviate the licensee of its insurance and indemnification obligations hereunder. 12.14. The Ccity shall retain the right to remove or cause to be removed, any tables, chairs, furnishings, planters, fences or other obstructions from the sidewalk or X-E-01 (a,b) public right-of-way as necessary to access public utilities and facilities, during community civic festivals, celebrations and other events, or if the cCity reasonably determines any such item(s) or items create an unreasonable risk to public health or safety. The Ccity shall endeavor to give reasonable advance notice to the licensee that items need to be removed or relocated. 15. Gas powered and heating features are permitted within sidewalk cafés but shall require inspection by the City’s Fire Department. 16. Sidewalk Cafés shall not be installed prior to April 1 of each year unless otherwise approved by the City Administrator or his/her designee. 17. Sidewalk Cafés shall be seasonal in nature and be removed by November 1 of each year or when directed by the City Administrator or his/her designee. a. The City shall provide sidewalk café licensees with as much advance notice as possible in the event an infrastructure emergency that would require the sidewalk café to be removed from City sidewalk or right of way. 18. A businesslicensee may request an extension of their sidewalk café to place patio igloos during the winter months. If authorized, the business licensee shall be responsible for all maintenance and snow removal. D. License Applications. 1. An applicant for a sidewalk café license shall file an application on forms provided by the City Clerk which shall include, in addition to any other information required by the City, the following: a. The business name, address, phone number and contact person. b. A site plan of the proposed sidewalk café drawn to scale covering the entire area between the curb and building showing locations of the property lines, curbs, all streets in front of and adjacent to the property, all sidewalk dimensions measured from the building face to the back of the curb including the stamped concrete, all existing facilities and obstructions within the right-of-way, the proposed location of all sidewalk café fixtures, including but not limited to tables, chairs, umbrellas, planters, fences, barricades, lighting, patio igloos, and heaters, and the proposed limits of the sidewalk café. c. Photographs and manufacturer specifications for all proposed sidewalk café furniture and fixtures. d. Description and locations of any sound, television or video systems proposed for the sidewalk café. e. Description of all food and beverages that will be served within the sidewalk café and the proposed hours of operation. f. Description of all points of access between the building and the sidewalk café and exterior areas. g. Description of ingress and egress arrangements including those necessary to provide handicap accessibility and control of persons entering and leaving the premises to prevent consumption of alcohol by minors and to ensure safety of moveable seating arrangements. X-E-01 (a,b) h. Description of all physical improvements to be constructed to accommodate the sidewalk café. i. An insurance commitment or binder securing all insurance coverage required under this chapter, and Chapter 111, if applicable, on the sidewalk café areas and meeting all requirements for naming the Ccity as an additional insured. j. Any other information known to the applicant that may reasonably impact the issuance of the license including but not limited to objections to the proposed sidewalk café raised by neighboring property owners or the public, obstructions or other factors that may interfere with pedestrian travel on the affected sidewalk or right-of-way area, or conditions that may impact public health or safety if the sidewalk café license is issued. 2. Upon submission of a complete application the City Clerk shall place the application upon the agenda of the next available City Council meeting for which proper notice as required by this section can be given. A public hearing on the application shall be required for all initial sidewalk café applications, all subsequent applications proposing modifications to a sidewalk café site plan, and whenever the City determines a public hearing is necessary to determine whether the criteria for granting a sidewalk café license are satisfied. When applicable, the City Clerk shall cause notice of the public hearing to be given in the same manner as prescribed for special use permits. E. Granting Of License. Following the required public hearing, if any, the City Council may grant or deny the license or refer the matter to any commission or committee for further study. F. Criteria For Issuance And Renewal. No sidewalk café license may be issued or renewed if the results of the investigation or other evidence given to the City Council through any means, shows to the satisfaction of the Council, that the issuance or renewal would not be in the public’s interest. The Council shall make written findings, certifying the sidewalk café will comply with the following criteria. 1. The design and operation satisfy the applicable requirements of this chapter and will be in harmony with the purpose and intent of Chapter 155 and all rules applicable in any Heritage Preservation District within which the sidewalk café is located. 2. The design and operation will not unreasonably interfere with or annoy users of neighboring residential, commercial or public property. 3. The design and operation will not unreasonably interfere with pedestrian or vehicular traffic or access to any public street, utility or other facilities. 4. Where liquor, wine or beer will be served, the licensed premises is compact and contiguous with the premises licensed under Chapter 111 and the design and operation will safeguard against consumption of alcohol by minors. G. Conditions Of License. Every license issued pursuant to this chapter shall be subject to the conditions of this section and all other sections of this chapter and any other applicable ordinance of the Ccity, state law, or federal law, and shall include the following conditions. X-E-01 (a,b) 1. Posting. The license shall be posted in a conspicuous place in the licensed establishment at all times. 2. Additional conditions. The City Council may, upon a finding of necessity, place the conditions and restrictions upon the license as itthe City Council, at its discretion, may deem reasonable and justified to protect the public interest. 3. Licenses limited to certain areas. All fixtures shall be placed, and all operations conducted, within the space described on the license. 4. Inspection by peace officers or health officers. All sidewalk cafés shall be subject to annual compliance inspections and no licensee or employee of a licensee shall hinder or prevent a peace officer, health officer, building official, fire official, or any other employee so designated by the City Council or City Administrator from entering upon and inspecting the licensed premises during business hours, without a search warrant. 5. Responsibility of licensee. Every licensee, whether actually present on the licensed premises or not, shall be responsible for the conduct of the licensed premises and shall maintain conditions of sobriety and order on the licensed premises. 6. Payment of WAC and SAC. Licensees shall pay all additional WAC and SAC imposed as a result of additional seating offered within a sidewalk café. H. Transfer Of License. No license issued pursuant to this chapter shall be transferrable to another person or entity nor may any such license be transferred to a different location. I. Expiration Of License. Every license issued under this chapter shall expire on December 31st of each year, regardless of when the license was issued. J. Suspension Or Revocation Of License. The City Council may suspend, revoke or deny renewal of any sidewalk café license, upon the violation of any license condition or of any provision or condition of this chapter, any other Ccity ordinance, or of any state or federal law. Before the Council shall suspend or revoke any license issued under this chapter, the licensee shall be given at least 10-days’ notice stating the time and place of the hearing and the charges against the licensee. SECTION 3. SUMMARY PUBLICATION. Pursuant to Minnesota Statutes Section 412.191, in the case of a lengthy ordinance, a summary may be published. While a copy of the entire ordinance is available without cost at the office of the City Clerk, the following summary is approved by the City Council and shall be published in lieu of publishing the entire ordinance. The text amendment adopted by the Hastings City Council on _________________, 2025 amends the City Ordinance to allow the City to regulate Sidewalk Cafés. SECTION 4. EFFECTIVE DATE. This ordinance shall be in full force and effect from and after its passage and publication according to law. Passed this _____ day of _______________, 2025. X-E-01 (a,b) _____________________________ Mary D. Fasbender, Mayor Attest: ___________________________ Kelly Murtaugh, City Clerk Published in the Hastings Journal on _______________ and ________________. X-E-01 (a,b) ORDINANCE NO. ___________ AN ORDINANCE FOR THE CITY OF HASTINGS, MINNESOTA, AMENDING HASTINGS CITY CODE CHAPTERS 90.17, REGARDING PARKLETS The City Council of the City of Hastings, Dakota County, Minnesota, does hereby ordain as follows: SECTION 1. AMENDMENT. The Code of the City of Hastings, County of Dakota, State of Minnesota, Chapter 90.17, regarding parklets shall be amended as follows: 90.17 Parklets A. Definition. For the purposes of this section, the following definition shall apply unless the context clearly indicates or requires a different meaning. PARKLET. An area for commercial business activities, which may include food and beverage services, utilizing on-street parking spaces within City right-of-way, and located adjacent to a commercial establishment having a common operator. Parklets are distinct and separate from Sidewalk Cafes as regulated under Chapter 90.16. STAMPED CONCRETE. A concrete surface that has been imprinted with a pattern or texture to mimic other materials. B. Parklets Authorized. Parklets with or without service of alcohol may be located within a public right of way subject to a license issued by the City of Hastings pursuant to this section. C. General Requirements. Installation and operation of all parklets are subject to the following requirements and parklets serving intoxicating liquor, beer or wine are additionally subject to the applicable requirements of Chapter 111. 1. Parklets may only be operated during the hours of operation of the food and beverage service establishment provided that no pParklet may be operated between the hours of 11:00 p.m. and 11:00 a.m. The City Council may further restrict or expand the hours of operation of a parklet based upon the proximity to residential dwelling units, and upon considerations relating to the safety, repose and welfare of residents, businesses and other uses near the establishment. Furniture and fixtures may be stored overnight within the parklet provided the licensee shall ensure all items are stored and secured in a neat and orderly manner. 2. All parklets shall have a visually appealing and continuous barrier made of fencing or planters surrounding the street and parking sides of the parklet area which must be compact and contiguous with the enclosed portion of the licensed premises. Licensees may request to expand a parklet onto the stamped concrete portion of the adjacent sidewalk. No licensee shall expand a parklet without first obtaining an amended parklet license covering the additional space. If a licensee requests to expand their parklet onto the stamped concrete portion of the sidewalk, the business shall would not be permitted to obtain a sidewalk café license in conjunction with the parklet license unless applicant is able to comply with all ADA requirements to provide for a minimum of four (4) feet of clear unobstructed pedestrian walkway. X-E-01 (a,b) 3. Only food or beverages for immediate consumption may be offered for sale and no alcoholic beverages may be dispensed from within the parklet. The licensee shall provide food service in all parklet areas during all hours of operation. Food service may consist of less than a full menu, but menu but shall at all times offer a substantial choice of main courses, other food items, and non-alcoholic beverages. An establishment that offers a regular menu to customers with food items delivered from other local fgood service establishments for purposes of this Chapter and those portions of Chapter 111 regulating parklets provided that parklet operations shall be allowed only during the times when food delivery ifis offered. Glassware may be used in the service of food and beverages but only to the extent such use does not create a safety hazard for patrons or the public in adjacent areas and the licensee is responsible to for the immediately removal ofe any broken glass from the premisesparklet. 4. Non-live entertainment such as radio, recorded music and television is only permitted within a parklet if it is expressly requested and approved by the City Council at the time of Parklet License issuance and if approved shall not generate noise that would unreasonably annoy or interfere with neighboring property owners, or occupants, or the public. 5. Live entertainment shall be permitted within parklets so long as sound does not generate noise that would unreasonably annoy or interfere with neighboring property owners, or occupants, or the public. 6. Operation of a parklet must comply with all provisions of the Minnesota Clean Indoor Air Act. 7. No parklet shall be installed or operated, and no license shall be issued, for any location where the samea parklet is prohibited by state or local law. Tand the ownership, operation and maintenance of all parklets shall be subject to all applicable laws, ordinances and regulations. 8. The Parklet Licensee shall maintain the pParklet in a clean and sanitary condition and shall be responsible for the to removeremoval of all trash and litter generated by the operation of the parklet. Trash and litter removed from the parklet shall be disposed of within a reasonable distance from the area parklet each day. The Licensee shall be responsible for all costs of repairing any damage to the roadway, sidewalk or other public property caused by the use of the parklet. 9. All Parklet Licensees must at all times maintain commercial liability insurance covering the licensed premises and the parklet area with minimum policy limits for bodily injury or death of not less than $1,500,000 per occurrence and $1,500,000 annual aggregate. a. Proof of the required liability insurance shall be in the form of a certificate of insurance or some other form acceptable to the City Attorney and City Clerk. b. All liability insurance policies required herein shall name the Ccity as any additional insured and shall provide that there shall be no cancellation of the policy for any cause, by the insured or by the insurance company, without first giving 10- days’ written notice to the cCity, addressed to the City Clerk. c. Operation of a parklet by a Licensees without required liability insurance coverage shall be grounds for immediate suspension or revocation of the parklet permitlicense. d. The Licensees shall indemnify and hold harmless the cCity, the Ccity’s public officials, employees and agents from any loss, costs, damages and expenses arising out of the use, design, operation or maintenance of the parklet. e. These insurance and indemnification requirements shall be memorialized in a license agreement signed by the Llicensee prior to the initial issuance of the Pparklet license and upon any renewal thereof., Fbut failure of the Ccity and the Llicensee to execute such a license agreement shall not alleviate the Llicensee of its insurance and indemnification obligations hereunder. X-E-01 (a,b) 10. Parklets located within public parking lots or on streets with parallel parking, shall have a fourteen (14) foot setback to be measured from the centerline of the roadway. 11. Parklets located on streets with non-parallel parking shall have an eighteen (18) foot setback measured from the centerline of the roadway. 12. Parklets shall have a one-foot interior setback from the edge of any adjacent parking stall where the parklet is to be placed. 13. The exterior sidewalls of a pParklet shall consist of planters, railing, cabling, or some other appropriate buffer approved by City Staff. 14. The outside edge and railings of the parklet must not create a visual buffer that inhibits sightlines for motorists or pedestrians. In general, parklets should be placed at least one parking space from corners. Parklets located adjacent to curb bump-outs may allow for closer placement. 14.15. Parklets shall provide for a minimum of four (4) feet of clear, unobstructed pedestrian walkway between all obstructions and the edge of the Parklet. Portions of the Parklet that contain stamped concrete shall not be included in the required minimum walkway. 15.16. Parklets shall not occupy handicapped parking stalls. 16.17. Parklets shall not be installed prior to April 1st of each year unless otherwise approved by the City Administrator or his/her designee. 17.18. Parklets shall be seasonal in nature and be removed by November 1st of each year or when directed by the City Administrator or his/her designee. a. The City shall provide parklet users licensees with as much advance notice as possible in the event of an infrastructure emergency that would require the parklet to be removed from a City right of way. D. Planning Requirements. 1. Parklets shall only be allowed within the C-3 Community Regional Commerce and DC Downtown Core Zoning Districts. 2. Parklets may occupy up to two (2) public parking spaces if the parklet is constructed at an angle to coincide with angular parking, or up to three (3) public parking spaces if the parklet is constructed so that it is square to the curb. Requests for additional public parking spaces may be considered based on its impact to immediately adjacent businesses and the amount of street frontage of the business requesting the parklet. 3. The height of the outside barrier shall be no less than 30 inches and no greater than 42 inches as measured on the street side. Parklet columns or structures exceeding 42 inches must not impair visibility for ingress and egress of vehicles. The outside barrier material shall not consist of chain-link fencing. 4. A minimum overhead clearance of 96 inches must be provided for any parklet that includes a canopy (or similar element) in order to avoid creating a visual barrier and to provide adequate clearance for people. No canopy may be attached to the principal structure. 5. Signage shall not be permitted to be placed onto a parklet. 6. Parklets must incorporate landscape elements which may include planter boxes, hanging planters, green walls, raised beds, or similar features. 7. Lighting is allowed within parklets. Self-contained low-voltage systems, such as solar or battery-powered lights are recommended. Lighting must be directed onto the pParklet so as not to negatively impact surrounding areas. E. Engineering Requirements. 1. Parklet shall not block curb line stormwater drainage, catch basins, fire hydrants, driveways, manholes, or public or private utility valves/covers. X-E-01 (a,b) 2. In no case shall any portion of the parklet, or any furniture placed upon it, obstruct the view of a traffic control device. 3. Parklets shall only be installed on streets with a grade no greater than 5 percent. 4. Curb Interface: a. Parklet design shall allow for stormwater flow and drainage along the curb. b. The maximum horizontal gap between the curb and the parklet surface shall be 1/2 inch where ingress/egress for the parklet is located. c. The maximum vertical gap shall be 1/4 inch between the curb and parklet surface where ingress/egress for the parklet is located. d. The parklet must maintain and accessible connection to the curb to meet the Americans with Disability Act (ADA) requirements. F. Building Code Requirements. 1. Parklets shall comply with Minnesota State Building Code. 2. Parklets must be designed for ADA/ MN Accessibility Code compliance. 3. Although parklets are not required by this ordinance to be on a free-standing structure, if a parklet consisting of a freestanding structure which rests on the street surface or curb is proposed, it shall adhere to all applicable zoning, building, and accessibility codes. No features or structural components may be permanently attached to the street, curb, or adjacent planting strip. If anchoring of structure is needed per MN State Building Code, an alternative design will be needed to suffice code requirements. 4. Gas powered and heating features are permitted within parklets but shall require inspection by the City’s fire department. G. License Applications. 1. An applicant for a parklet license shall file an application on forms provided by the City Clerk which shall include, in addition to any other information required by the City, the following: a. The business name, address, phone number and contact person. b. Parklet Design Building Plans. 2.c. Building plans of a proposed parklet structure must demonstrating demonstrate compliance with Minnesota State Building Code as well as ADA/Accessibility requirements. a.d. Parklet Site Plan: (1) Location on the street. (2) Street and sidewalk utilities (i.e. manholes, catch basins, etc.). (3) Street poles and signs. (4) Fire hydrants and Fire Department connections on adjacent buildings. (5) Existing Location of Street furniture (litter trash cans, benches, etc.). (6) Street trees and tree grates. (7) Parklet dimensions. (8) Parklet materials and details as necessary. (9) Materials, design elements, or other proposed parklet features. (9)(10) Information listed above to include stamped concrete portion of the sidewalk (if requested). b.e. Photographs and manufacturer specifications for all proposed parklet furniture and fixtures. c.f. Description and locations of any sound, television or video systems proposed for the parklet. d.g. Description of all food and beverages that will be served within the parklet and the proposed hours of operation. X-E-01 (a,b) e.h. Description of all points of access between the building and, the parklet, and exterior areas. f.i. Description of ingress and egress arrangements including those necessary to provide handicap accessibility and control of persons entering and leaving the premises to prevent consumption of alcohol by minors and to ensure safety of moveable seating arrangements. g.j. Description of all physical improvements to be constructed to accommodate the parklet. h.k. An insurance commitment or binder securing all insurance coverage required under this chapter and Chapter 111, if applicable, on the parklet areas and meeting all requirements for naming the Ccity as an additional insured. i.l. Any other information known to the applicant that may reasonably impact the issuance of the license including but not limited to objections to the proposed parklet raised by neighboring property owners or the public, obstructions or other factors or conditions that may impact public health or safety if the parklet license is issued. 3.2. Upon submission of a complete application, the City Administrator or designee shall place the application upon the agenda of the next available City Council meeting for which proper notice as required by this section can be given. A public hearing on the application shall be required for all initial parklet applications., A public hearing may be required for all subsequent applications proposing modifications to a parklet site plan, and whenever the City determines a public hearing is necessary to determine whether the criteria for granting a parklet license are satisfied. When applicable, the City Administrator or designee shall cause notice of the public hearing to be given in the same manner as prescribed for special use permits. 4.3. Granting of license. Following the required public hearing, if any, the City Council may grant or deny the license or refer the matter to any commission or committee for further study. 5.4. Criteria for issuance and renewal. No parklet license may be issued or renewed if the results of the investigation or other evidence given to the City Council through any means, shows to the satisfaction of the Council, that the issuance or renewal would not be in the public’s interest. The Council shall make written findings, certifying the parklet will comply with the following criteria. a. The design and operation plans satisfy the applicable requirements of this chapter and will be in harmony with the purpose and intent of Chapter 155, all rules applicable in any Heritage Preservation District within which the parklet is located, and general conformity with the neighborhood. b. The design and operation will not unreasonably interfere with or annoy users of neighboring residential, commercial or public property. c. The design and operation will not unreasonably interfere with pedestrian or vehicular traffic or access to any public street, utility or other facilities. d. Where liquor, wine or beer will be served, the licensed premises is compact and contiguous with the premises licensed under Chapter 111 and the design and operation will safeguard against consumption of alcohol by minors. 6.5. Conditions of license. Every license issued pursuant to this chapter shall be subject to the conditions of this section and all other sections of this chapter and any other applicable ordinance of the Ccity, state law, or federal law, and shall include the following conditions. a. Posting. The license shall be posted in a conspicuous place in the licensed establishment at all times. X-E-01 (a,b) b. Additional conditions. The Council may, upon a finding of necessity, place the additional conditions and restrictions upon the license as itthe Council, at its discretion, may deem reasonable and justified to protect the public interest. c. Licenses limited to certain areas. All fixtures shall be placed, and all operations conducted, within the space described on the license. d. Inspection by peace officers or health officers. All parklets shall be subject to annual compliance inspections and no lLicensee or employee of a lLicensee shall hinder or prevent a peace officer, health officer, building official, fire official, or any other employee so designated by the City Council or City Administrator, from entering upon and inspecting the licensed premises during business hours, without a search warrant. e. Responsibility of lLicensee. Every Llicensee, whether actually present on the licensed premises or not, shall be responsible for the conduct of the licensed premises and shall maintain conditions of sobriety and order on the licensed premises. f. Payment of WAC and SAC. Licensees shall pay any applicable WAC and SAC imposed as a result of additional seating offered within a parklet. 7.6. Transfer of license. No license issued pursuant to this chapter shall be transferrable to another person or entity nor may any such license be transferred to a different location. 8.7. Expiration of license. Every license issued under this chapter shall expire on December 31st of each year, regardless of when the license was issued. 9.8. Suspension or revocation of license. The City Council may suspend, revoke or deny a parklet license, or the renewal of any parklet license, upon the violation of any license condition or of any provision or condition of this chapter, any other Ccity ordinance, or of any state or federal law. Before the Council shall suspend or revoke any license issued under this chapter, the Llicensee shall be given at least 10-days’ notice stating the time and place of the hearing and the allegationscharges against the Llicensee. SECTION 3. SUMMARY PUBLICATION. Pursuant to Minnesota Statutes Section 412.191, in the case of a lengthy ordinance, a summary may be published. While a copy of the entire ordinance is available without cost at the office of the City Clerk, the following summary is approved by the City Council and shall be published in lieu of publishing the entire ordinance. The text amendment adopted by the Hastings City Council on _________________, 2025 amends the City Ordinance to allow the City to regulate pParklets. SECTION 4. EFFECTIVE DATE. This ordinance shall be in full force and effect from and after its passage and publication according to law. Passed this _____ day of _______________, 2025. _____________________________ Mary D. Fasbender, Mayor Attest: X-E-01 (a,b) ___________________________ Kelly Murtaugh, City Clerk Published in the Hastings Journal on _______________ and ________________. X-E-01 (a,b) City Council Memorandum To: Mayor Fasbender & City Council Members From: Ryan Stempski – Public Works Director Date: February 18, 2025 Item: Authorize Signature of the First Amendment to Purchase Agreement at 1292 North Frontage Road Council Action Requested: The Council is requested to authorize signature of the first amendment to purchase agreement for acquisition of 1292 North Frontage Road. Background Information: At the November 18, 2024, City Council Meeting, a purchase agreement to acquire 1292 North Frontage Road was approved by City Council. The first amendment to the purchase agreement includes the following two revisions: 1. Moving the closing date back from February 28, 2025, to May 30, 2025 (on or before) to allow for the Phase II Environmental Site Assessment to be completed for due diligence. 2. If the City terminates the agreement and does not close on the property, the earnest money in the amount of $10,000 would be retained by the seller for lost rent and other costs. Financial Impact: None. The purchase price and reimbursable relocation expenses remain unchanged and continue to be eligible for 3M Settlement Funds. It should be noted that if the City decides not to close on the property, the $10,000 Earnest Money would be retained by JoCor and that expense would most likely not be eligible for 3M Settlement Funds. Attachments:  First Amendment to Purchase Agreement for 1292 North Frontage Road X-E-02 1 FIRST AMENDMENT TO PURCHASE AGREEMENT THIS FIRST AMENDMENT TO PURCHASE AGREEMENT (this “First Amendment”) is entered into as of , 2025 (the “Effective Date”), by and between the JoCor Holdings, LLC, a Minnesota limited liability company (“Seller”), and City of Hastings, a municipal corporation under the laws of Minnesota (“City”). RECITALS Recital No. 1. Seller and City entered into a Purchase Agreement dated November 20, 2024 (“Purchase Agreement”) for the Property described on Exhibit A to the Purchase Agreement. Recital No. 2. According to the terms of the Purchase Agreement, the Closing Date is to be completed on or before February 28, 2025. Recital No. 3. City has environmental condition requirements and needs additional time to meet those requirements. Recital No. 4. City has requested an extension of the Closing Date to May 30, 2025. Recital No. 5. Buyer does not object to the extension of the Closing Date. NOW, THEREFORE, in consideration of the mutual promises and covenants of each to the other contained in this First Amendment and other good and valuable consideration, receipt of which is hereby acknowledged, the parties hereto do covenant and agree as follows: 1. The entire Purchase Agreement is hereby incorporated into the First Amendment, except as modified below. 2. Section 6 of the Purchase Agreement shall be removed and replaced in its entirety as follows: 6. Closing. The closing of the purchase and sale contemplated by this Agreement (the “Closing”) shall occur on or before May 30, 2025 (“Closing Date”), unless otherwise agreed to by the parties. Seller agrees to deliver legal and actual possession of the Property to City on the Closing Date. 3. Section 1.2 of the Purchase Agreement shall be removed and replaced in its entirety as follows: 1.2 Purchase Price. The purchase price to be paid by City to Seller for the Property shall be One Million Twenty-Five Thousand Dollars and 00/100s ($1,025,000.00) (the “Purchase Price”), payable as follows: (a) Ten Thousand Dollars and 00/100s ($10,000.00), as earnest money (“Earnest Money”), to be paid to DCA Title, 750 Main Street, Suite 280, Mendota Heights, MN 55118 X-E-02 X-E-02 X-E-02 X-E-02 X-E-02